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e4IC UfiLITY CAST
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 6, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Exline
Absent: Director Peterson
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Greg Dupree, Jessica Mendoza, Dana
Lincoln, Brian Bartlett, IV Jones, Star Glaze, Tayor Jaime, Brent Goligoski, Ryan Lee, Frank
Abondandollo, No Bergsohn, Julie Ryan, Adrian Cornbes, Heidi Baugh, Shelly Thomsen, Debbie
Henderson, Cuz Cullen, Liz Kauffman, Kyle Schrauben, Jeremy Rutherdale, Ronnie Williams, Jared
Aschenbach,Art Zorio
Guests: Jess Garner
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: Jesse Garner thanked the Board for their fire wise cooperation
on District parcels and announced that Sunday is National Fire Prevention Day.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: President Sheehan announced that Item
7d is being pulled from the Agenda.
4. ADOPTION OF CONSENT CALENDAR:
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline Yes
to approve the Consent Calendar with changes as presented.
a. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE I - REBID
(Trevor Coolidge,'Senior Engineer)
Authorized staff to file a Notice of Completion with the El Dorado County Clerk for the Keller-
Heavenly Water System Improvements Project, Phase I - Rebid Project.
REGULAR BOARD MEETING MINUTES: October 6, 2022 PAGE-2
b. SURPLUS EQUIPMENT (Heidi Baugh, Purchasing Agent)
Authorized TNT Auction of Nevada, Inc. to auction South Tahoe Public Utility District surplus at
public on-line sale.
c. TAHOE MOUNTAIN, ANGORA CREEK, CLEARVIEW MOUNTAIN MEADOW, LAKE TAHOE
BOULEVARD WATERLINE REPLACEMENT PROJECTS
(Taylor Jaime,Staff Engineer and Adrian Combes,Senior Engineer)
Approved the proposed Scope of Work from Lumos & Associates to provide survey services for
the Tahoe Mountain, Lake Tahoe Blvd, Angora Creek, and Clearview/Mountain Meadow
Waterline Preplacement Projects; and 2) Authorized General Manager to execute Task Order
6A in the amount of $106,800.
d. 2022 AL TAHOE FLUSHING PROGRAM (Adrian Combes,Senior Engineer)
Approved Change Order No. 1 for NO-DES in(the amount of$57,479.60 for the 2022 Al Tahoe
neighborhood flushing program.
e. EMERGENCY GENERATOR REPLACEMENT PROJECT (Stephen Caswell, Principal Engineer)
Approved project Closeout Agreement and Release of Claims for Cal-Electro, Inc., for the
Emergency Generator Replacement Project.
f. UPPER TRUCKEE PUMP STATION REHABILITATION PROJECT (Brent Goligoski,Associate Engineer)
Authorized staff to advertise for construction bids for the Upper Truckee Pump Station
Rehabilitation Project.
g. LUTHER PASS PUMP STATION RECYCLED WATER TANKS REHABILITATION DESIGN
(Brent Goligoski,Associate Engineer)
Approved Proposal from Beyaz & Patel, Inc., to provide additional engineering services for
structural rehabilitation of Luther Pass Pump Station Tank No. 1; and (2) Authorized the General
Manger to execute Task Order No. 1 A with Beyaz & Patel, Inc. in an amount not to exceed
$22,800.00.
h. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of$1,635,924.26.
i. REGULAR BOARD MEETING MINUTES: September 1 and September 15, 2022, AND SPECIAL
BOARD MEETING MINUTES: September 8, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 1, 8, and 15, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. PRESENTATION:
President Sheehan presented the Award of Government Finance Officers Certificate of
Achievement of Excellence in Financial Reporting to the Finance Department. Paul Hughes
thanked Debbie Henderson for her dedication stating that this will be her last year at the District
and she is to be acknowledged for this achievement.
REGULAR BOARD MEETING MINUTES: October 6, 2022 PAGE-3
7. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project
v(Ivo Bergsohn, PG, HG, Hydrogeologist) -Ivo Bergsohn provided details regarding the Tallac Creek
Temporary Sewer Crossing Support Emergency Project and addressed questions from the
Board.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
complete temporary measures and construction of the Tallac Creek Sewer Pipeline Project to
prevent the collapse of the District's Baldwin Beach sewer pipeline into Tallac Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) -Julie Ryan provided details regarding the Diamond Valley Ranch Facilities
Emergency Repairs Project.
Moved Cefalu/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
c. 2023 Black Bart Waterline Replacement Project (Trevor Coolidge,Senior Engineer) -Julie Ryan
provided details regarding the 2023 Black Ba jt Waterline Replacement Project and addressed
questions from the Board.
Moved Cefalu/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to award the 2023 Black Bart Waterline Replacement Project to Vinciguerra Construction
in the amount $3,425,176.
d. Laboratory Department Staffing (Dan Arce, Laboratory Director) -This item was pulled from the
Agenda.
e. Luther Pass Pump Station Pump 1 Installation (!Julie Ryan, Engineering Department Manager and Jeremy
Rutherdale, Pumps Crew Supervisor)-Julie Ryan and Jeremy Rutherdale provided details regarding
the Luther Pass Pump Station Pump 1 Installation and addressed questions from the Board.
Moved Cefalu/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to 1) authorize Flowserve to be the sole source brand and sole provider for pump systems,
including appurtenances and select services, at Luther Pass Pump Station; 2) Authorize staff to
execute a Purchase Order with Flowserve to provide and install a pump base for Pump 1 at
Luther Pass Pump Station in an amount not to'exceed $200,000. 3) Authorize staff to execute a
Purchase Order with Flowserve to provide a pump base for Pump 2 at Luther Pass Pump
Station in an amount not to exceed $75,000.
f. Engineering Department Staffing (Julie Ryan, Engineering Department Manager)-Julie Ryan provided
details regarding the Engineering Department Staffing request and addressed questions from
the Board. Chris Cefalu provided details regarding the Organizational Structure, Service and
Efficiency Committee meeting discussion and the affordability of these ongoing positions. The
committee is recommending approval of two positions today and requests that the Board
postpone the other two positions until rate increases may be realized. Julie Ryan provided
details regarding the 10% built-in markup on budgeted Capital Improvement Plan (CIP)
REGULAR BOARD MEETING MINUTES: October 6, 2022 PAGE-4
projects. Paul Hughes added that there is no extra money in the CIP for these positions and his
recommendation is to delay or phase in these positions once the long-term impact of current
inflation is known. He added that due to inflation, the extra 10% CIP budget will be utilized on
project costs and that historically the District has never budged this way that he is aware. John
Thiel added that after today, discussion needs to take place with District crews to understand
the impacts of these new positions on other departments. Director Exline added that he would
like to see a date set to revisit this item if only two staff are hired as a result of today.
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to authorize staff to add two new positions to the Engineering Department: 1)
Senior/Associate Engineer; 2) CAD Analyst I/II.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
a. Director Exline provided details regarding the System Efficiency and Sustainability Committee
recommendation for paperless Agendas.
b. Director Exline provided details regarding the Tahoe Keys Negotiations Committee and the
next phase will be reviewing what the Keys needs to do and future liability to the District.
Director Romsos added that Adrian Combes did a great job of presenting Phases One and
Two and provided a few more details regarding the procedure and timelines working toward
the potential of acquiring the Tahoe Keys Water System. Attorney Kvistad added that costs
need to be determined as well as possibly consider forming a separate enterprise and/or a
benefit assessment district. John Thiel provided details regarding the next steps.
9. BOARD MEMBER REPORTS:
Director Exline reported the South Lake Tahoe City Council voted to ban single-use plastic water
bottles.
10. EL DORADO WATER AGENCY PURVEYOR REPORT:
John Thiel reported the September meeting was cancelled and the next meeting will be here at
the District October 12, 2023.
11. STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a legislative update including a PowerPoint presentation and addressed
questions from the Board.
12. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided a safety update
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
14. BREAK AND ADJOURN TO CLOSED SESSION: 3:29 p.m.
RECONVENE TO OPEN SESSION: 4:43 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
No reportable Board Action
REGULAR BOARD MEETING MINUTES: October 6, 2022 PAGE-5
b. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 4:44 p.m.
1/ /
Kelly Sh: an, Board President
South Tahoe Public Utility District
Melenie C,cs_*try, Clerk-- the oard
South Tahoe'Public .Utility District
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