11-03-2022 001" TA Ho
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane RomsosJ Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE;BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 3, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive,liSouth Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Julie Ryan, Shelly Thomsen, Brent
Goligoski, Chris Stanley, Yesenia Pacheco, Ryan Lee, Jessica Mendoza, Greg Dupree, Brian Bartlett
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to
approve the Consent Calendar as presented.
a. SCADA HISTORIAN UPGRADES
(Julie Ryan, Engineering Department Manager)
(1) Approved the proposed Scope of Work from West Yost to provide SCADA support services;
and (2) Authorized the General Manager to execute Task Order No. 5 in the amount$160,072 .
b. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NOS. 1 AND 2
PROJECT (Brent Goligoski,Associate Engineer)
Authorized staff to file a Partial Notice of Completion with the El Dorado County Clerk for the
Aeration Blower System Emergency Power portion of the Aeration Blower System Emergency
Power and Secondary Clarifiers Nos. 1 and 2 Project Contract.
REGULAR BOARD MEETING MINUTES: November 3, 2022 PAGE-2
c. UPPER TRUCKEE PUMP STATION REHABILITATION PROJECT
(Brent Goligoski,Associate Engineer)
(1) Approved Proposal to amend existing Task Order No. 15 for Carollo Engineers, Inc., for
additional design services and support during bidding and construction for the Upper Truckee
Pump Station Rehabilitation Project in an amount not to exceed $271,500; and, (2) Authorize
the General Manger to execute Amendment B to Task Order No. 15 to the Master Services
Agreement with Carollo Engineers, Inc.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of$1,598,071.70.
e. REGULAR BOARD MEETING MINUTES: October 6 and 20,2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved October 6 and 20, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project
(Ivo Bergsohn, PG, HG, Hydrogeologist) —Julie Ryan provide details regarding the Tallac Creek
Temporary Sewer Crossing Support Emergency Project and addressed questions from the
Board.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
complete temporary measures and construction of the Tallac Creek Sewer Pipeline Project to
prevent the collapse of the District's Baldwin Beach sewer pipeline into Tallac Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) —Julie Ryan provided an update regarding the Diamond Valley Ranch Facilities
Emergency Repairs Project and addressed questions from the Board.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
c. Interim Groundwater Program Management (Julie Ryan, Engineering Department Manager) -
Julie Ryan provide details regarding the proposed Interim Groundwater Program
Management and addressed questions from the Board. The funding will be provided by El
Dorad Water Agency for contract services which includes a District match of staff time.
Moved Peterson/Second Exline/Sheehan Yes'Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to (1) Approve the proposed Scope of Work from Kennedy Jenks to provide consulting support
services for the Interim Groundwater Program(Management; and (2) Authorize the General
Manager to execute Task Order No. 15 in the amount $55,077.
REGULAR BOARD MEETING MINUTES: November 3, 2022 PAGE-3
d. Upper Truckee Pump Station Rehabilitation Project (Brent Goligoski,Associate Engineer) - Brent
Goligoski provided details regarding the Upper Truckee Pump Station Rehabilitation Project
and the proposed changes for approval.
Moved Cefalu/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes to 1)
Standardize SKM Power Tools Software for Arc Flash Analysis, Saf-T-Climb System, and 3M DBI-SALA
Lad-Saf Cable Vertical Safety System; and 2) Approve these products as well as the other below
named products to be listed without alternative in the contract documents for the Upper Truckee
Pump Station Rehabilitation Project based on the identified Purchasing Policy findings as
exceptions to bidding.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Exline provided details regarding the System Efficiency and Sustainability Committee
meeting on November 1, 2022. The Committee is'interested in merging with the Ad-Hoc Solar and
Community Power Committee. He further reported that South Tahoe Refuse is appearing before
the Tahoe Regional Planning Agency (TRPA) in November to petition to start a biomass program.
8. BOARD MEMBER REPORTS: None
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported there is a countywide,plenary scheduled for November 16, 2022, and
the next regular Board Meeting is November 9,2022.
10.STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided an update regarding legislative affairs and addressed questions from
the Board. This is the time for strategizing for the coming year which includes working with the
water partners and possibly a trip to Washington,, DC in the spring. Currently TRPA prevents
biomass in the Tahoe Basin, but the District is signing onto a letter of support to encourage TRPA to
receive an application for biomass programs.
Julie Ryan provided an update regarding the Capital Improvement Program, and explained that
there will not be substantial changes to the 10-year plan, but the District will look to ensure that
the right priorities are in order. Director Romsos asked that climate adaptation be considered
when developing this plan so that the District may take advance of grant funding available for
these types of programs.
Attorney Kvistad provided an update regarding the Brown Act including Assembly Bill (AB) 361
which allows for remote public meetings due to the COVID-19 emergency, which will be
rescinded in early 2023. AB 2499, allows Board Members to attend meetings remotely as long as a
quorum is present in person but there are numerous details to be managed with the process. He
will provide the information to Melonie Guttry for reference.
Chris Stanley provided an update regarding a customer concern regarding Arrowhead Tank
including the condition surrounding the tank. There is grant money available for this project and
the District will soon be sending out for Request for Proposals to have a forrester come and
evalulate District properties. The Board expressed appreciation for these efforts.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided an update regarding Workforce Housing and partnership opportunities
• November 16, 2022, is the El Dorado County Plenary, which will be attended by several
staff and John Thiel will be providing a presentation regarding Caldor Fire.
REGULAR BOARD MEETING MINUTES: November 3, 2022 PAGE-4
• Provided details regarding the City of South Lake Tahoe Radio Network Technology and
community partner
• Provided details regarding technology in the field with mobile workstations
• Provided details regarding the Association of California Water Agencies Fall Conference in
Indian Wells, California. John Thiel will attend virtually and Director Peterson will not be
attending. Director Romsos provided kudos regarding moving technology forward in the
field and throughout the District.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
ADJOURNMENT: 3:07 p.m.
Kelly S e han, Board President
South Tahoe Public Utility District
Melpre Guttry, Caef'k_of the B and
So�.f7�: hoe P:ublic_Utility District