11-17-2022 OVTH TANG
F
Se y.. `0t
44 k'er • 1950 ' Wa
e4/C UTILITY DIStP
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November:17, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Romsos, Peterson, Exline
Absent: Director Cefalu
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Chris Stanley, Chris Skelly, Brian Bartlett,
Shelly Thomsen, Jessica Mendoza, Judy DeLeon, Brent Goligoski, Ryan Lee, Julie Ryan, Adrian
Combes, Trevor Coolidge,
Guests: Mitch Cochran, Past President of Municipal Information Systems Association of California
(MISAC)
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to approve the Consent Calendar as presented.
a. 2021 ROCKY 1 WATERLINE AND PRESSURE REDUCING VALVE REPLACEMENT PROJECT
(Adrian Combes,Senior Engineer)
Authorized the General Manager to approve Notice of Completion with the El Dorado County
Clerk for the 2021 Rocky 1 Waterline and Pressure Reducing Valve Replacement Project.
b. TAHOE KEYS PUMP STATION REPLACEMENT PROJECT(Adrian Combes,Senior Engineer)
Approved Change Order No. 1 to T&S Construction in the amount of$265,152.21.
REGULAR BOARD MEETING MINUTES: November 17, 2022 PAGE-2
c. 2022 BIJOU 2/3 WATERLINE REPLACEMENT PROJECT
(Adrian Combes,Senior Engineer)
1) Approved Change Order No. 1 to Vinciguerra Construction in the amount of <$139,453.88>,
and 2) Approved Closeout Agreement and Release of Claims for Vinciguerra Construction.
d. 2022 BOWERS WATERLINE REPLACEMENT PROJECT
(Adrian Combes,Senior Engineer)
1) Approved Change Order No. 1 to Vinciguerra Construction in the amount of <$353,966.61> ,
and 2) Approve Closeout Agreement and Release of Claims for Vinciguerra Construction.
e. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Approved Change Order No. 2 to Top Line Engineers, Inc. in the amount of$32,399.85.
f. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NOS. 1 AND 2
PROJECT (Brent Goligoski,Associate Engineer)
Authorized General Manger to approve Partial Notice of Completion with the El Dorado
County Clerk for the Secondary Clarifiers Nos.j 1 and 2 portion of the Aeration Blower System
Emergency Power and Secondary Clarifiers Nlos. 1 and 2 Project.
g. RESOLUTION NO. 3232-22 DESIGNATING AN AUTHORIZED REPRESENTATIVE TO APPLY AND
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR FUNDING THROUGH THE
SUSTAINABLE GROUNDWATER MANAGEMENT GRANT PROGRAM
(Yesenia Pacheco, Grants Coordinator)
Adopted Resolution No. 3232-22 to designate,Ivo Bergsohn, as the Alternative Plan Manager or
his designee to provide approval for all matters pertaining to submittal of the application and
execution of an agreement with the State of California for the Sustainable Groundwater
Management Agency Implementation grant;application.
1
h. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of $2,963,762.37.
i. REGULAR BOARD MEETING MINUTES: November 2,2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 3, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. PRESENTATION: Mitch Cochran presented the MIAC Award of Excellence in Information
Technology to the District's Information Technology (IT) Department. Paul Hughes and the Board
congratulated the IT Department on their accomplishment.
7. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project (Ivo Bergsohn, PG, HG,
Hydrogeologist) —Julie Ryan provided details regarding the Tallac Creek Temporary Sewer Crossing
Support Emergency Project and addressed questions from the Board.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to pursuant to Public Contract Code Section 22050(c), terminate emergency action to
REGULAR BOARD MEETING MINUTES: November 17,2022 PAGE-3
complete temporary measures and construction of the Tallac Creek Sewer Pipeline Project to
prevent the collapse of the District's Baldwin Beach sewer pipeline crossing into Tallac Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) —Trevor Coolidge provided details regarding the Diamond Valley Ranch Facilities
Emergency Repairs Project.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Yes to continue the emergency action to repair the Diamond Valley Ranch
Facilities per Resolution No. 3230-22.
c. Arrears Billing for Water and Sewer Service Charges- Ryan Lee provided details regarding the
recommended change in billing arrears for all water and sewer service charges which will
alleviate customer confusion.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Yes to Adopt Ordinance No. 583-22, an Ordinance.
d. Update Administrative Code to Remove References to Quarterly Service Charge Billing - Ryan
Lee provided details regarding the update to the Administrative Code to remove references
to quarterly service charge billing since the District will beging monthly billing next year.
Moved Romsos/Second Peterson/Sheehan Ye /Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to Adopt Ordinance No. 584-22, an Ordinance of the South Tahoe Public Utility District,
amending Administrative Code Sections 3.1.55(c) and 4.8.3 to remove references to quarterly
service charge billing.
e. Water Capacity Charges and Sewer Connection Fees- Ryan Lee provided details regarding
updated water capacity charges and sewer connection fees and addressed questions from
the Board.
Moved Exline/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to Adopt Ordinance No. 585-22, an Ordinance of the South Tahoe Public Utility District,
setting water capacity charges and sewer connection fees and Amending Administrative
Code Sections 3.1.49(e), 4.5.10 and Appendix Fee Schedule Section 4.5.7.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Peterson reported details regarding the Operations Committee meeting held on
Monday, November 14, 2022, and Director Romsos provided additional details. John Thiel
reported that more details will be brought forward to the full Board regarding Tahoe Keys
negotiations on December 1, 2022.
9. BOARD MEMBER REPORTS:
President Sheehan reported that she represented the Board at the Employee Communications
Committee Meeting this morning. Director Exline reported two presentations were provided at the
City of South Lake Tahoe Sustainability meeting last night. He further reported that the Tahoe
Regional Planning Agency is discussing Biomass in the basin, which is widely supported.
10. EL DORADO WATER AGENCY PURVEYOR REPORT:
REGULAR BOARD MEETING MINUTES: November 17,2022 PAGE-4
Director Peterson reported the regular meeting was held on November 9, 2022, and the
countywide Plenary was November 16, 2022.
11. STAFF/ATTORNEY REPORTS:
Chris Skelly provided details regarding the MISAC Award which was an extensive process. He
further provided an Information Technology Update and addressed questions from the Board.
Melonie Guttry congratulated Directors Romsos and Exline for being re-elected, along with Nick
Haven on his election. All three seats are for full, four-year terms commencing on December 2,
2022, and expiring December 4, 2026.
Shelly Thomsen provided an presentation for the Adopt-A-Hydrant Program and addressed
questions from the Board.
12. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update including details of the District's relocation fee for newly hired
staff. The Board provided direction regarding possible options including a fee to allow for
approval up to a maximum amount.
• Provided an Emergency Response and Recovery Plan Update and recognized Jeff Lee for
all of his efforts in developing this plan.
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
14. BREAK AND ADJOURN TO CLOSED SESSION: 2:54 p.m.
RECONVENE TO OPEN SESSION: 3:28 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
No reportable Board Action
ADJOURNMENT: 3:29 p.m.
Kelly Sh ehan, Board President
- South Tahoe Public Utility District
Nf�lo ie GuttrS ,-Clerk ofthe Board
South Tahoe Public-Utility District