12-01-2022 OVTN. rAHO
AGe4/c UTILITY W5P,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos! Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 1, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive,!South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Exline
Absent: Director Peterson
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Chris Stanley, Brian Bartlett, Stephen
Caswell, Abi Lloyd, Greg Dupree, Taylor Jaime, Brent Goligoski, Liz Kauffman, Julie Ryan, Trevor
Coolidge
Guests: Kathy and Nick Haven; Erica Pastor, Mann, Urrutia, Nelson CPA's & Associates, LLP
1. PLEDGE OF ALLEGIANCE:
2. ADMINISTER OATHS OF OFFICE:
Melonie Guttry administered Oaths of Office for Nick Haven, Seat 1, Shane Romsos, Seat 2 and
Nick Exline, Seat 5. All three are for full, four-year terms commencing December 2, 2022 through
December 4, 2026.
3. COMMENTS FROM THE AUDIENCE: None
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
5. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to approve the Consent Calendar as presented.
a. 2022 ASPHALT PATCHING SERVICES
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
1) Approved Change Order No. 1 to Tieslau Paving and Excavating in the amount of
<$143,449>; 2) Approved Closeout Agreement and Release of Claims; and 3) Authorized staff
to file Notice of Completion with the El Dorado County Clerk for the 2022 Asphalt Patching
Services Project.
REGULAR BOARD MEETING MINUTES: December 1, 2022 PAGE-2
b. PALOMA WELL REHABILITATION PROJECT - REBID
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order Number 3 to Zim Industries, Inc., in the amount of$6,543.
c. BIJOU PUMP STATION REPLACEMENT PROJECT (Adrian Combes,Senior Engineer)
Authorized staff to file a Notice of Exemption for the Tiered Initial Study for the Bijou Pump
Station Replacement Project.
d. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Authorized General Manger to approve Notice of Completion with the El Dorado County Clerk
for the 2021-2022 Tank Coating Touchups Project.
e. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree,Accounting Supervisor)
Adopted Resolution 3233-22 which incorporates the Pay Listing by Position for the pay listing
effective November 1, 2022.
f. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO'S. 1 AND 2
PROJECT (Brent Goligoski,Associate Engineer)
Approved Change Order No. 4 to Vinciguerra Construction, Inc., for the Aeration Blower
System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project.
g. SECONDARY CLARIFIERS NO'S. 1 AND 2 REHABILITATION PROJECT
(Brent Goligoski,Associate Engineer)
(1) Approved Proposal from Carollo Engineers, Inc., for engineering services for Rebidding the
Secondary Clarifiers No's. 1 and 2 Rehabilitation Project in an amount not to exceed $90,141;
and, 2) Authorized the General Manger to execute Task Order No. 29 to the Master Services
Agreement with Carollo Engineers, Inc.
h. TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Approved Change Order No. 1 to Haen Constructors in the amount of$58,784.50.
i. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of$730,825.29.
j. REGULAR BOARD MEETING MINUTES: November 17,2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 17, 2022, Minutes
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
7. PRESENTATION: Paul Hughes introduced Erica Pastor, to present the 2022 Fisal Year Financial
Statement Audit. Erica Pastor outlined the Annual Financial Statements. The Audit produced a
clean audit report and an unmodified audit opinion. She thanked the District team for their
assistance and responsiveness throughout the audit process. The Board thanked staff for their
efforts.
REGULAR BOARD MEETING MINUTES: December 1, 2022 PAGE-3
8. ITEMS FOR BOARD ACTION:
a. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) -Trevor Coolidge provided an update regarding the Diamond Valley Ranch (DVR)
Facilities Emergency Repairs Project and add lessed questions from the Board. The Board
expressed appreciation for using in-house staff for as many repairs and improvements as
possible. John Thiel expressed his appreciation for staff's efforts at DVR including the transition
process since Jim Hilton's retirement.
Moved Romsos/Second Sheehan/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
b. 2023 Luther Pass and Heavenly Tanks Rehabilitation Project (Brent Goligoski,Associate Engineer) -
Brent Goliaoski provided details regarding the 2023 Luther Pass and Heavenly Tanks
Rehabilitation Project and addressed questions from the Board.
Moved Romsos/Second Cefalu/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to 1) Authorize staff to advertise for construction bids; 2) Authorize staff to file a California
Environmental Quality Act (CEQA) Notice of Exemption (NOE) with the El Dorado County Clerk
and State Clearinghouse.; and, 3) Approve the below named products to be listed without
alternative in the contract documents for the 2023 Luther Pass and Heavenly Tanks
Rehabilitation Project.
c. Diamond Valley Ranch Fuels Reduction Project (Trevor Coolidge,Senior Engineer)-Trevor Coolidge
provided details regarding the Diamond Valley Ranch Fuels Reduction Project and distributed
Eastern Alpine Communities Fuels Mitigation Project Maps and addressed questions from the
Board.
Moved Romsos/Second Exline/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to approve the Real Property Access Agreement with Alpine Fire Safe Council to
implement fuels reduction work at Diamond Valley Ranch and authorize the General Manager
and legal counsel to negotiate further revisions as necessary as necessary.
d. Appreciation of Director Cefalu (John Thiel,General Manager) -John Thiel read Resolution
No. 3234-22 in appreciation of Director Cefalu.,Director Romsos added that he has enjoyed
working with Director Cefalu. President Sheehan and Director Exline expressed that they
learned a lot and appreciated the convergence of ideas over the years.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Yes/Romsos Yes/Peterson Absent/Exline
Yes to adopt Resolution No. 3234-22 in Appreciation of Director Chris Cefalu.
9. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
None
10. BOARD MEMBER REPORTS:
Director Exline mentioned that pump hydro grants might be available in the near future.
Director Cefalu offered advice to incoming Director Haven to remember who you represent-
the rate payers.
REGULAR BOARD MEETING MINUTES: December 1, 2022 PAGE-4
11. EL DORADO WATER AGENCY PURVEYOR REPORT:
Nothing
12.STAFF/ATTORNEY REPORTS:
None
13. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided details regarding biosolids composting that are transported to the Bentley Ranch
in Nevada and he provided details regarding the relationship.
• Julie Regan is now the Executive Director at Tahoe Regional Planning Agency and the
District looks forward to expanding our partnership with them.
14. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
1
15. BREAK AND ADJOURN TO CLOSED SESSION: 3:12 p.m.
RECONVENE TO OPEN SESSION: 3:50 p.m.
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee annual evaluation for unrepresented employee position - General
Manager.
No reportable Board Action
ADJOURNMENT: 3:51 p.m.
1
_ , Kell S eehan, Board President
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M.eloYiie G&Ft6',-Clerk of the Bo
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