12-15-2022 S,VTH ri
TA PI
Ge4C UTILITY o• A
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Nick Haven, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 15,2022
MINUTES
I
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:04 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Haven, Romsos, Peterson, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Chris Skelly, Adrian Combes, Stephen
Caswell, Taylor Jamie, Brent Goligoski, Greg Dupree,1Liz Kauffman, Julie Ryan, Shelly Thomsen, Jessica
Mendoza, Trevor Coolidge
Guests: Art Spinella, Anthony Spinella T&S Construction Co., Inc.
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Haven Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve the Consent Calendar as presented.'
a. RESOLUTIONS TO SUBMIT APPLICATION FOR BIJOU WASTEWATER PUMP STATION REHABILITATION
PROJECT LOAN FROM STATE WATER RESOURCES CONTROL BOARD CLEAN WATER STATE
REVOLVING LOAN FUND
(Yesenia Pacheco, Grant Coordinator)
Adopted Resolution No's. 3235-22, 3236-22, 3237-22 to apply for the Bijou Wastewater Pump
Station Rehabilitation Project.
b. DIAMOND VALLEY RANCH ENGINEERING SUPPORT SERVICES
(Julie Ryan, Engineering Department Manager)
(1) Approved the proposed Scope of Work from Domenichelli & Associates to provide as-
needed consulting support services for operation and reporting of recycled water systems at
REGULAR BOARD MEETING MINUTES: December 15,2022 PAGE-2
Diamond Valley Ranch over a three-year period; and (2) Authorize the General Manager to
execute Task Order No. 7 in an amount not to exceed $180,000 over Fiscal Years 23, 24 and 25.
c. DIAMOND VALLEY RANCH IRRIGATION IMPROVEMENTS PROJECT
(Ivo Bergsohn, Hydrogeologist and Julie Ryan, Engineering Department Manager)
Authorized General Manger to approve Notice of Completion with the El Dorado County Clerk
for the Diamond Valley Ranch Irrigation Improvements Project.
d. TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist and Julie Ryan, Engineering Department Manager)
Authorized General Manger to approve Notice of Completion with the El Dorado County Clerk
for the Tallac Creek Sewer Pipeline Protection Project.
e. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NOS. 1-AND 2
PROJECT (Brent Goligoski,Associate Engineer)
Approved the Partial Closeout Agreement and Release of Claims for Vinciguerra Construction,
Inc. for the Aeration Blower System Emergency Power portion of the Aeration Blower System
Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project Contract.
f. TAHOE REGIONAL PLANNING AGENCY MITIGATION PAYMENT (Greg Dupree,Accounting Supervisor)
Authorized Payment to Tahoe Regional Planning Agency in the amount of$32,293.60 for 5%
mitigation fee on new sewer connections.
g. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of$3,589,602.12.
h. REGULAR BOARD MEETING MINUTES: December 1,2022
(Melanie Guttry, Executive Services Manager/Clerk of the Board)
Approved December 1, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a:Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) -Julie Ryan and Trevor Coolidge provided information regarding the progress at
Diamond Valley Ranch Facilities Emergency Repairs Project and addressed questions from the
Board. The Federal Emergency Management Agency (FEMA) representatives will be at the District
on December 22, 2022 to discuss potential funding.
Moved Sheehan/Second Romsos/Sheehan Yes/Haven Yes/Romsos Yes/Peterson Yes/Exline Yes
to continue the emergency action to repair the Diamond Valley Ranch Facilities per Resolution
No. 3230-22.
b. Procurement of New Radios for the District's Vehicle Fleet (Chris Skelly, Information Technology
Manager)-Chris Skelly provided details regarding,Procurement of new radios for the District's
Vehicle fleet and addressed questions form the Board.
• REGULAR BOARD MEETING MINUTES: December 15, 2022 PAGE-3
Moved Peterson/Second Sheehan/Sheehan Yes/Haven Yes/Romsos Yes/Peterson Yes/Exline Yes
to authorize a purchasing exception based on special circumstances to purchase mobile radios
from Walker Telecomm, Inc., in an amount not to exceed $75,000.
c. Upper Truckee Pump Station Rehabilitation Project (Brent Goligoski,Associate Engineer)— Brent
Goliqoski provided details regarding the Upper Truckee Pump Station Rehabilitation Project and
reviewed the bid summary which was distributed to the Board. Brent Goligoski addressed
questions from the Board and Steve Spinella reported that the private construction work has
slowed some so it has put pressure on the contractors to bid more competitively.
Moved Romsos/Second Sheehan/Sheehan Yes/Haven Yes/Romsos Yes/Peterson Yes/Exline Yes
to find 1) minor irregularities in the bid from T&S Construction Co., Inc. to be immaterial and waive
the immaterial irregularities and 2) award the project to the lowest responsive, responsible bidder
T&S Construction Co, Inc. in the amount of$4,135,000.
d. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk)—Melonie GUttrY
reported that in accordance with Board Policy 2050-1, it is time for the Board to elect a Board
President for the 2023 Calendar Year.
Moved Sheehan/Second Romsos/Sheehan Yes/HavenYes/Romsos Yes/Peterson Yes/Exline Yes to
elect Dave Peterson as Board President for 2023 Calendar Year.
e. Election of Board Officers (Melonie Guttry, Executive Services Manager/Board Clerk).:Melonie Guttry
reported that in accordance with Board Policy 2050-1, it is time for the Board to elect a Board
Vice President for the 2023 Calendar Year.
Moved Peterson/Second Sheehan/Sheehan Yes/Haven Yes/Romsos Yes/Peterson Yes/Exline Yes
to elect Shane Romsos as Board Vice President for 2023 Calendar Year.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos provided a report regarding the Operations Committee meeting on December
12, 2022. Director Peterson announced that with all the recent snow, this is the time to encourage
people to adopt a fire hydrant.
8. BOARD MEMBER REPORTS:
The Board congratulated Nick Haven for his election to the Board and congratulated Shane
Romsos and Nick Exline for their re-election.
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported the meeting was cancelled for December.
Director Peterson recused himself at 2:37 p.m.
10.STAFF/ATTORNEY REPORTS:
Adrian Combes and Julie Ryan provided a summary of the Tahoe Keys Water System Analysis
Technical Memorandum #1 and addressed questions from the Board. Attorney Kvistad provided.
information regarding surface water rights and addressed additional questions from the Board.
Director Peterson rejoined the meeting at 3:34 p.m.
REGULAR BOARD MEETING MINUTES: December 15, 2022 PAGE-4
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
• Provided a biosolids update regarding the Bentley Nevada facility
• Provided an update regarding the BoardGoals for 2022
• Provided an update regarding the Board Goals for 2023
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 3:45 p.m.
RECONVENE TO OPEN SESSION: 4:38 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
No reportable Board Action
ADJOURNMENT: 4:39 p.m.
Kelly han, Board President
- ; South Tahoe Public Utility District
=rJ K
Meionie_,Guttry,•,Cl.erl of the Board
SoutYi:4 hod Public=Utility District