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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
January 5, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan
Absent: Director Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Jeff Lee, Jess, Brent Goligosk, Stephen
Caswell, Chris Stanley, Taylor Jamie, Greg DuPree, Julie Ryan, Shelly Thomsen, Trevor Coolidge,
Shannon Chandler
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos/Second Haven/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Absent
to approve the Consent Calendar as presented.
a. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1 - REBID
(Trevor Coolidge,Senior Engineer)
Approved Final Balancing Change Order No. 2 to White Rock Construction, Inc., in the credit
amount of<$57,121>, and (2) Authorized the General Manager to approve and execute the
Closeout Agreement and Release of Claims for White Rock Construction Inc., for the Keller-
Heavenly Water System Improvements Project, Phase I - Rebid.
b. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Authorized the General Manager to execute the Closeout Agreement and Release of Claims
for Topline Engineers, for the 2021-2022 Tank Coating Touchups Project, pending end of the 30-
day filing period without receipt of Stop Notice.
I +
REGULAR BOARD MEETING MINUTES: January 5, 2023 PAGE-2
c. SEPTEMBER 30, 2022, FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the September 30, 2022, Income Statement and Balance Sheet Report.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson,Accounting Manager)
Received and filed Payment of Claims in the amount of$1,988,221.99.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) —Julie Ryan and Trevor Coolidge provided an overview of the Diamond Valley Ranch
Facilities Emergency Repairs Project and addressed questions from the Board. Staff are
recommending the Board Terminate the Emergency Action.
Moved Sheehan/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Absent to pursuant to Public Contract Code Section 22050(c), terminate emergency action to
repair the Diamond Valley Ranch Facilities per Resolution No. 3230-22.
b. Interim Groundwater Program Management (Julie Ryan, Engineering Department Manager) Julie Ryan
provided details regarding the Interim Groundwater Program Management that will be
performed by Kennedy Jenks and addressed questions from the Board. Attorney Kvistad
provided information regarding the oversight of the work Kennedy Jenks will be performing on
behalf of the District. El Dorado Water Agency will be supporting the funding for Groundwater
Management under this agreement.
Moved Haven/Second Peterson/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Absent to (1) Approve the proposed Scope of.Work from Kennedy Jenks to provide consulting
support services for Interim Groundwater Program Management; and (2) Authorize the General
Manager to execute Task Order No. 15A in the amount $153,683.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
President Peterson reported the 2023 changes to,the committee structure and Melonie Guttry
read the changes as follows:
STANDING COMMITTEES (Requires noticing prior to meetings)
1) Executive Committee Peterson/Romsos
2) Finance Committee-Peterson/Haven
3) Water and Wastewater Operations Committee -Romsos/Haven
4) System Efficiency and Sustainability Committee -Romsos/Exline
5) Organizational Structure, Service and Efficiency-Sheehan/Peterson
AD HOC COMMITTEES (Temporary in nature; no noticing requirements prior to meetings)
1) Lakeside Park Associates-Sheehan/Romsos
2) Workforce Housing-Romsos/Exline
3) Tahoe Keys Negotiations-Romsos/Exline
• REGULAR BOARD MEETING MINUTES: January 5,2023 PAGE-3
LIAISONS (Provides representation upon request by Board President)
1) Alpine County-Romsos
2) ACWA (Association of California Water Agencies) -Peterson
3) CASA (California Association of Sanitation Agencies) -Romsos
4) El Dorado County Oversight Board-Sheehan/Hughes Alternate
5) City and County Fire Departments-Romsos/Haven Alternate
6) El Dorado County-Haven
7) City Council-Exline
8) US Forest Service -Romsos
BOARD APPOINTED REPRESENTATIVES (Attends Agency Board Meetings as a voting member)
1) El Dorado Water Agency-Peterson/Sheehan Alternate
2) ACWA/JPIA Board Representative-Peterson/Kauffman Alternate
8. BOARD MEMBER REPORTS:
President Peterson requested that the District pass along to other agencies that Emergency
Notifications should not provide a link to a website which is inaccessible in the case of power
outages. Rather, Emergency announcements should be made simple, short, and include
pertinent information.
Director Haven expressed appreciation to District staff for their efforts during the most recent
storms.
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
President Peterson reported the next meeting is January 11, 2023.
10. STAFF/ATTORNEY REPORTS:
Chris Stanley and Jeff Lee provided a storm update including District issues experienced and how
the District crews have been responding to these issues. Chris Stanley reported that staff worked a
tremendous amount of overtime and around the clock to keep the wastewater system running
smoothly. The District has doubled up on standby crews in case we need them during the.next.
round of storms. Jeff Lee provided information of wastewater inflow levels received by the
Wastewater Treatment Plant: 12/29 - 4.01 million gallons; 12/30- 9.5 million; and 12/31 - l 0.9 million
gallons. The District utilized the Emergency Retention Basin (ERB) for interim'storage as the
Wastewater Treatment Plant is only able to treat and export up to 8 million gallons per day...
Lahontan has been notified regarding the District discharging into the ERB, which is a requirement.
Electrical crews worked 33-1/2 hours straight throughout. Jeff Lee reported that District staff
typically shine during crisises and this most recent strom event was a good example. President
Peterson recommended the District engage with the City and County regarding inflow and
infiltration costs of pumping the storm water. All storm costs for staff and equipment are tracked in
case of emergency reimbursements. The Board offered kudos for all of staffs efforts on behalf of
the District and the community. Director Romsos further recommended that the District apply for
climate resiliency funding that is available and can be combined with the Capital Improvement
Plan (CIP) and infrastructure upgrades. John Thiel reported that staff is preparing to bring the CIP
forward to the Board in the next few months.
Melonie Guttry introduced Shannon Chandler, Administrative Assistant/Assistant Clerk of the
Board.
REGULAR BOARD MEETING MINUTES: January 5, 2023 PAGE-4
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update and reported that the District has retained CPR Consulting to
review an upcoming vacancy in Operations and the Water Resource Manager Position.
• Provided an United States Forest Service meeting update including potential funding for
the water partnership and the current efforts on those partnerships as well as legislative
lobbyists.
• Assessment of the 2022 goals will be completed in the next few days and will be brought
back to the Board January 19, 2023. He further reported on a few of the 2022 Goal
achievements including:
o more than 32 miles of sewer inspections were completed by the Underground Repair
Sewer Team.
o Paperless billing was achieved through the Customer Service Department.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 3:03 p.m.
RECONVENE TO OPEN SESSION: 3:11 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases)
No reportable Board Action
ADJOURNMENT: 3:12 p.m.
David Peterson, Board President
South Tahoe Public Utility District
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