20220804 District Board Agenda August 4, 2022 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 4, 2022 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project
(Ivo Bergsohn, PG, HG, Hydrogeologist)
Pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
complete temporary measures to prevent the collapse of the sewer pipeline crossing at
Tallac Creek until the Tallac Creek Sewer Pipeline Project can be built in September
2022.
b. 2022 Board Goals for the General Manager
(John Thiel, General Manager)
Review status of 2022 Board Goals for the General Manager and provide direction for
the remainder of the calendar year.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
a. Tahoe Keys Ad-Hoc Committee Update (Directors Exline and Romsos)
REGULAR BOARD MEETING AGENDA – August 4, 2022 PAGE – 2
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. EL DORADO WATER AGENCY PURVEYOR REPORT
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Indian Creek Reservoir Cyanobacteria (Dan Arce, Lab Director)
b. Water Quality Updates (Dan Arce, Lab Director and Chris Stanley, Field Operations Manager)
c. Diamond Valley Ranch (Jason Glaze, Water Reuse Lead and Trevor Coolidge, Senior Engineer)
d. South Tahoe Zero Emissions District (Shelly Thomsen, Public Affairs and Conservation Manager)
e. Tahoe Summit – August 16, 2022 (Shelly Thomsen, Public Affairs and Conservation Manager)
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. California Tahoe Alliance
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07/21/2022 – 2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
07/10/2022 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville
07/15/2022 – 3:30 p.m. Operations Committee Meeting at the District
08/18/2022 - 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
b. Pursuant to Section 54957(b)(1)) of the California Government Code, Closed Session may
be held regarding public employee evaluation for unrepresented employee position -
General Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, August 18, 2022, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – August 4, 2022 PAGE – 3
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, August 4, 2022
ITEMS FOR CONSENT
a. CENTRIFUGE NO. 1 SERVICE
(Jeff Lee, Manager of Plant Operations Kyle Schrauben, Heavy Maintenance Supervisor)
(1) Authorize exception to bidding procedures as outlined in Purchasing Policy for an
equipment and service purchase requiring compatibility with existing equipment to be
purchased from the manufacturer; and, (2) Approve purchase of parts and labor from GEA
Westfalia Separator Division in an amount not to exceed $85,043.58.
b. PALOMA WELL REHABILITATION PROJECT - REBID
(Ivo Bergsohn, PG, HG, Hydrogeologist)
Approve Change Order No. 2 to Zim Industries, Inc. adding 104 calendar days to the contract
time.
c. PURCHASE BACKHOE TO REPLACE UNDERGROUND REPAIR/WATER EXISTING EQUIPMENT
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approve the purchase of a new CASE 590SN Backhoe from Sonsray Machinery through the
Sourcewell Purchasing Authority, Bid Contract 032119-CNH-1 for the cost of $178,839.63 not
including tax.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Receive and file the attached Payment of Claims Report
e. REGULAR BOARD MEETING MINUTES: July 21, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 21, 2022, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Jeff Lee, Manager of Plant Operations
Kyle Schrauben, Heavy Maintenance Supervisor
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Centrifuge No. 1 Service
REQUESTED BOARD ACTION : (1) Authorize exception to bidding procedures as outlined
in Purchasing Policy for an equipment and service purchase requiring compatibility
with existing equipment to be purchased from the manufacturer; and, (2) Approve
purchase of parts and labor from GEA Westfalia Separator Division in an amount not to
exceed $85,043.58.
DISCUSSION: Centrifuge No.1 has been experiencing excessive vibration and bearing
temperature alarms. Heavy Maintenance performed a diagnostic tear-down
procedure and believes bearing failure has occurred and a maintenance rebuild is
necessary.
Solids dewatering is a critical component of the wastewater treatment process and is
accomplished via solids processing with high speed centrifuge equipment.
Historically, the District has used Westfalia (the centrifuge manufacturer) field services
for this work which provides factory trained technicians and factory parts. Heavy
Maintenance staff assists with the work and gains valuable experience and knowledge.
As per the attached factory estimate, the cost is $49,246.28 for a standard rebuild and
$85,043.58 if new gearboxes are also required. Therefore, staff is requesting Board
approval for an amount not to exceed $85,043.58 to cover a standard service, and also
the possibility of a required major rebuild if necessary, due to conditions that will not be
known until the complete teardown of the machine is complete. This item has been
reviewed by the District’s Purchasing Agent.
SCHEDULE: August / September 2022
COSTS: $85,043.58
ACCOUNT NO: 1016-8342
BUDGETED AMOUNT AVAILABLE: $100,000
ATTACHMENTS: (2) GEA Westfalia Quotes
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1
JULY.14.2022
SOUTH TAHOE PUBLIC UTILITY
Model:
Serial Number:
OFFER UNIT PRICE AVAILABILITY*
New with acceptable core return 8175 -3230 -040 $25,491.82
New without core return 8175 -3230 -040 $33,989.10
OFFER UNIT PRICE AVAILABILITY*
Reconditioned with acceptable core return 8404 3270 029 $8,759.66
Reconditioned without core return 8404 3270 029 $11,679.54New with acceptable core return 8404 3270 020 $10,305.48
New without core return 8404 3270 020 $13,740.64
Estimated delivery time: 10-15 Business days
Subject to prior sale.
P/N
STOCK IN
GERMANY
STOCK IN USA &
GERMANY
CC458
8002-484
Exchange Gear Offer
P/N
STOCK IN USA &
GERMANY
GEA Mechanical Equipment US, Inc.
GEA Westfalia Separator Division
100 Fairway Court
Northvale, NJ 07647
Phone (201) 767-3900
Fax (201) 767-3901
Sales.wsus@gea.com
www.gea.com
Dear Sir,
GEA Mechanical Equipment US Inc. is pleased to present the following exchange gear offer
for your Westfalia Centrifuge.
Notes:
1. ONLY a used gear assembly whose casing has not been opened can be considered for a core
return.
2. After the used assembly has been received in Northvale (freight prepaid by customer) and
inspected by GEA Quality Control in Germany, a core credit for the price difference between the
assemblies with/without a core return shall be issued as applicable.
Gears quoted for an exchange with our Factory in Germany will not be quoted for repair.
Gears sent in for repairs and disassembled for detailed quotes are no longer acceptable by our
Factory for exchanges.
3. The offer for reconditioned units is entirely dependent upon availability
#GEA INTERNAL 2
Luigi DeNegri
Repair Department
4. * Availability noted is always subject to prior sale. Reconditioned units may not be available for
extended periods of time.
Terms & Conditions:
Pricing valid for 30 days.
Shipping terms: Ex-Works current stock location (shipping charges are not included)
Goods and Services provided in accordance with GEA Mechanical Equipment US, Inc. Standard
Terms and Conditions. Copy is available upon request. Issuance of a Purchase order shall constitute
unqualified acceptance of all the Terms and Conditions of this Order.
WARRANTY TIME PERIODS
NEW decanter gears
Standard: 3 months
Extended: 6 months WHEN the component is installed and commissioned with Seller Field Service
oversight.
Reconditioned decanter gears
Standard: 30 days
Extended: 6 months WHEN the component is installed and commissioned with Seller Field Service
oversight.
A copy of relevant MSDS sheets for products and cleaning solutions will be required with the
returned gear.
#GEA INTERNAL 3
GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division
100 Fairway Court, Northvale, NJ, 07647 USA
Tel: +1 201 767 3900
www.gea.com
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
GEA Mechanical Equipment US, inc.GEA Westfalia Separator Division - 100 Fairway Court · N
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401
Period of validity
06/17/2022 to 06/24/2022
Offer No.Date
8700.398.399 06/17/2022
Enquiry No. customer
from 06/17/2022
Customer No.
13002198
Co-ordinator
Aldo Del Carpio
Tel.:Aldo.DelCarpio@gea.com
Quotation
Terms of delivery INCOTERMS 2010EXW Ex Works Romeoville, Il
Terms of payment currency:USD30 days
Trading conditions
*********THIS IS AN ESTIMATE OF THE APPROXIMATE COSTS*********
***Final charges will be totaled at the completion of the service and may differ from the quotation. ***
***A purchase order is required before work can be scheduled, or parts shipped. ***
Unused Parts can be returned within 10 days of completion of service for full credit.
Any parts to be returned AFTER service is completed must be sent back within 10 days of the service date
otherwise you will be charged a Restocking fee of 20%.
Returns will be shipped to the below address AT CUSTOMERS EXPENSE:
GEA North America
Attn: Hatim Valibhai
1385 N. Weber Road
Romeoville, IL 60446
**PRICES VALID FOR 30 DAYS FROM DATE OF QUOTE**
**LABOR & TRAVEL TIMES ARE ESTIMATED AND SUBJECT TO CHANGE**
**EXPENSES WILL BE INVOICED AT ACTUAL COST**
4
Page 2
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date
8700.398.399 06/17/2022
Enquiry No. customer
from 06/17/2022
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-739 8002-484 /CC 458-00-32
GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division
100 Fairway Court, Northvale, NJ, 07647 USA
Tel: +1 201 767 3900
www.gea.com
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
**PLEASE INCLUDE QUOTE NUMBER ON PURCHASE ORDER**
This is in accordance with GEA’s terms and conditions which can be provided upon request.
Item Material
Designation
Qty UQ Net
(USD)
Price
(USD)
000003 9300-0002-900 20.00 PC 180.00 3,600.00
SERVICE - WORKING HOURS
000006 9300-0002-230 4.00 PC 240.00 960.00
LABOR OT
000009 9300-0002-120 16.00 PC 180.00 2,880.00
TRAVEL MON.-FRI.
000012 9300-0005-000 1.00 PC 1,200.00 1,200.00
ESTIMATED EXPENSES
000015 9300-0002-202 1.00 PC 1,320.00 1,320.00
INVOICING OF FREIGHT ACCORDING COSTS
000018 0011-1026-500 1.00 PC 1,409.44 1,409.44
CYLINDRICAL ROLLER BEARING
000021 0011-6026-400 1.00 PC 1,999.53 1,999.53
GROOVED BALL BEARING
000024 0007-2153-750 2.00 PC 35.16 70.32
GASKET
000027 0004-3018-850 2.00 PC 945.37 1,890.74
SHAFT SEALING RING
000030 0007-1739-750 1.00 PC 103.35 103.35
GASKET
000033 0007-2433-380 1.00 PC 602.61 602.61
GASKET
000036 0011-3222-470 1.00 PC 2,392.19 2,392.19
ANGULAR CONTACT BALL BEARING
5
Page 3
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date
8700.398.399 06/17/2022
Enquiry No. customer
from 06/17/2022
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-739 8002-484 /CC 458-00-32
GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division
100 Fairway Court, Northvale, NJ, 07647 USA
Tel: +1 201 767 3900
www.gea.com
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
Item Material
Designation
Qty UQ Net
(USD)
Price
(USD)
000039 0004-2123-300 2.00 PC 217.27 434.54
NILOS GASKET
000042 0004-2124-750 1.00 PC 283.61 283.61
RADIAL GASKET
000045 0007-2766-750 2.00 PC 58.22 116.44
GASKET
000048 0004-2126-750 1.00 PC 216.53 216.53
RADIAL GASKET
000051 0021-2891-890 1.00 PC 369.85 369.85
DRIVE BELT
000054 0021-2889-810 1.00 PC 997.13 997.13
SET OF NARROW V-BELTS
000057 0004-5558-750 1.00 PC 75.64 75.64
SHAFT SEALING RING
000060 0004-2045-750 1.00 PC 60.70 60.70
SHAFT SEALING RING
000063 0007-3169-750 2.00 PC 54.88 109.76
GASKET
000066 0004-2092-550 2.00 PC 13.75 27.50
GASKET
000069 0007-3164-750 1.00 PC 26.68 26.68
GASKET
000072 0007-1997-750 1.00 PC 17.83 17.83
GASKET
000075 0004-3169-750 1.00 PC 220.04 220.04
SHAFT SEALING RING
000078 0004-2889-850 1.00 PC 408.61 408.61
6
Page 4
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date
8700.398.399 06/17/2022
Enquiry No. customer
from 06/17/2022
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-739 8002-484 /CC 458-00-32
GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division
100 Fairway Court, Northvale, NJ, 07647 USA
Tel: +1 201 767 3900
www.gea.com
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
Item Material
Designation
Qty UQ Net
(USD)
Price
(USD)
SHAFT SEALING RING
000081 0004-3131-850 1.00 PC 732.51 732.51
SHAFT SEALING RING
000084 8175-3136-020 1.00 PC 7,000.49 7,000.49
BEARING HOUSING, COMPL.
000087 8175-3136-030 1.00 PC 7,370.78 7,370.78
BEARING HOUSING, COMPL.
000090 0015-0124-000 23.00 PC 66.24 1,523.52
HIGH PRESSURE GREASE
000093 8175-3404-120 2.00 PC 3,431.80 6,863.60
BUSHING
Net value:45,283.94 USD
Tax 3,962.34 USD
Sum total 49,246.28 USD
7
Page 5
South Tahoe Public Utilities Dist
Mr. Kyle Schrauben
1275 Meadow Crest Drive
South Lake Tahoe CA 96150-7401 Offer No.Date
8700.398.399 06/17/2022
Enquiry No. customer
from 06/17/2022
Equipment
184555 South Tahoe Public, South Lake,CA,US 0013002198
0010-0063-739 8002-484 /CC 458-00-32
GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division
100 Fairway Court, Northvale, NJ, 07647 USA
Tel: +1 201 767 3900
www.gea.com
Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale.
We thank you for your inquiry and look forward to receiving your firm order.
8
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Paloma Well Rehabilitation Project - Rebid
REQUESTED BOARD ACTION: Approve Change Order No. 2 to Zim Industries, Inc.
adding 104 calendar days to the contract time.
DISCUSSION: Change Order No. 2 includes one item.
Item 1 adds one hundred four (104) calendar days to the contract time for substantial
unexpected supply chain delays prohibiting completion of the project by July 16, 2022.
Key delays to the project causing delay of contract completion include disruptions to
Contractor’s well casing manufacturer/supplier extending lead times for manufacture
of the well casing liner; delays in the manufacturer’s delivery of the well casing liner to
the Contractor; and disruptions to the Contractors pump supplier extending lead times
for manufacture of the pump bowl assembly.
Approval of Change Order No. 2 will change the contract completion date from July
16, 2022, to October 28, 2022. Compensation is not being paid for this change in
contract time.
SCHEDULE: July 2022 to October 2022
COSTS: $0.00
ACCOUNT NO: 20.30.7009
BUDGETED AMOUNT AVAILABLE: $400,000
ATTACHMENTS: Change Order No. 2 (August 4, 2022)
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
DirectorsChris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
9
\\LLAMA\Engineering\Projects\Water\2020 Paloma Well Casing Liner_Pump Rplcmnt\2nd Bid Period REBID\Change Orders\CO 2_Contract Time
Extension\CO2_Zim_2022.08.04.doc 1
CHANGE ORDER NUMBER NO. 2
Project: PALOMA WELL REHABILITATION PROJECT – REBID
Contractor: Zim Industries, Inc.
Date: 08.04.2022 PO #: 2022-594
The Contract Shall Be Changed As Follows:
1)Add 104 contract days to the Contract Time to change the current contract completion
date from July 16, 2022, to October 28, 2022. The additional contract time is to account for
substantial unexpected supply chain delays prohibiting completion of the project by July 16,
2022, as per the Zim Industries, Inc. letter request for contract time extension dated July 15,
2022 accepted as Contract Change Request No. 2 (CCR 2). An updated Construction
Schedule supporting this request is accepted as Submittal No. 10 Schedule for Mobilization
II. No compensation is to be paid for this change in contract time.
Total Item 1 is $0.00
TOTAL FOR CHANGE ORDER NO. 2, ITEMS 1 IS: $0.00
Dollar Amounts Contract Time
Original Contract $566,347.00 297 Calendar Days
Previous Change Order $28,565.00 0 Calendar Days
Current Contract $594,912.00 297 Calendar Days
THIS CHANGE ORDER $0.00 104 Calendar Days
New Contract Total $594.912.00 401 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred because of the change(s)
described, unless specifically noted in individual description(s).
Date: ____________
Authorized By STPUD Board President
Date: _____________
Accepted By Contractor
Date: _____________
Reviewed By
TOTAL FOR CHANGE ORDER NO. 2, ITEMS 1 IS: $ 0.00
10
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Supervisor
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Purchase Backhoe to replace Underground Repair/Water
existing equipment
REQUESTED BOARD ACTION: Approve the purchase of a new CASE 590SN Backhoe
from Sonsray Machinery through the Sourcewell Purchasing Authority, Bid Contract
032119-CNH-1 for the cost of $178,839.63 not including tax.
DISCUSSION: The District Board of Directors approved standardization on two “sole
brands” to Caterpillar or CASE for our heavy equipment at the September 6, 2018,
Board meeting. This standardization will be reviewed in 2023. This standardization was
established for safety and ease of use of the equipment so that the operators would
not need to learn different equipment with different controls, and for ease of
maintenance i.e., spare parts and knowledge of equipment.
This vehicle purchase is to replace Vehicle/Backhoe No. 47 (2003 Caterpillar 430
backhoe). The District intends to purchase this vehicle by using the competitively
awarded contract through Sourcewell, Contract No. 032119-CNH-1. As stated in the
District’s Purchasing Policy, participating in a “purchasing coalition contract, which has
recently been competitively awarded, qualifies as having met the formal public
competitive requirement.” This vehicle was on the replacement schedule and
budgeted for the 2017 fiscal year. Purchase was delayed due to budget cutbacks over
the past few years. There are no known EV options offered for this type of equipment.
This has been reviewed and approved by District’s Purchasing Agent.
SCHEDULE: As soon as possible
COSTS: $178,839.63 plus tax
ACCOUNT NO: 20.28.8387
BUDGETED AMOUNT AVAILABLE: $150,000.00
ATTACHMENTS: Quote
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
11
NOTICE TO
PURCHASER
1.
spaces, even if otherwise advised.
2.You are entitled to an exact and completely filled
protect your legal rights.
3.Store Manager signature required for final acceptance of Sales Order.
THIS AGREEMENT IS SUBJECT TO THE ADDITIONAL TERMS AND CONDITIONS ON THE REVERSE SIDE. CUSTOMER HAS HAD
THE OPPORTUNITY TO READ THE TERMS OF THIS AGREEMENT PRIOR TO SIGNING.
Purchaser’s Signature ____________________________Sales Consultant ____________________________Date _________
Print Name ____________________________________Date _________Accepted By _______________Date _________
Page 1 of 3
1455 Glendale ∙ Sparks ∙ NV ∙ 89431 TEL: 702-649-5012
www.SonsrayMachinery.com
Ship To: Sparks Store
1455 Glendale
Sparks NV 89431
Invoice To: SOUTH TAHOE P U D
ATTN: ACCOUNTS PAYABLE
SOUTH LAKE TAHOE CA 96150
Attention: Cliff Bartlett
Sparks
June 25, 2022 kneary-0221
BP0018563 530-544-6474
Purchase Order:
Sales Person: Kohl Neary
EQUIPMENT QUOTE/SALES ORDER
CASE 590SN Serial #: Factory Order Stock #: 701679101 $140,536.62
List Price $ 200,367.00 , less SourceWell Discount 37% = $ 126,231.21
NEW CASE 590SN 4WD BACKHOE
EQUIPPED AS FOLLOWS:
2 DOOR PLATINUM CAB WITH HEAT & A/C
PILOT CONTROLS W/ POWERLIFT
POWERSHIFT H TYPE TRANSMISSION
14x17.5 10PR FRONT TIRES
21Lx24 12PR REAR TIRES
RIDE CONTROL & COMFORT STEER
HEATED AIR RIDE SUSPENSION SEAT
1 WAY OR 2 WAY AUXILIARY HYDRAULICS
EXTENDAHOE
HYDRAULIC BACKHOE BUCKET COUPLER
HEAVY FRONT COUNTERWEIGHT
FLIP OVER STABILIZER PADS
LED LIGHT PACKAGE
WARRANTY:
2 YEAR/ 2000 HOUR FULL MACHINE FACTORY WARRANTY
3 YEAR/ 3000 HOUR PERFROMANCE PROTECTION PLAN
3 YEAR ADVANCED SUBSCRIPTION TO CASE SITEWATCH TELEMATICS
SONSRAY SIGNATURE SERVICE – A commitment to providing excellent service and care when you purchase a new piece of equipment
from Sonsray Machinery.
*** MACHINE QUOTED IS SUBJECT TO AVAILABILITY ***
**** INTEREST RATE QUOTED IS BASED ON CURRENT RATES. INTEREST RATE IS SUBJECT TO CHANGE, BASED ON THE FINANCIAL
INSTITUTION ****
*** QUOTED PRICE IS NOT GUARANTEED, AND SUBJECT TO MANUFACTURER'S PRICE INCREASES, INCLUDING ANY ADDITIONAL
SURCHARGES ***
12
Page 2 of 3
SONSRAY SIGNATURE SERVICE – A commitment to providing excellent service and care when you purchase a new piece of equipment
from Sonsray Machinery.
QC COMP. 93" 4 IN 1 LOADER BUCKET $8,350.00
THUMB AND INSTALL $7,948.26
QC COMP. 9' HYDRAULIC ANGLE PLOW $6,895.00
FACTORY FREIGHT $6,083.75
PPP-Premier 36/3000 ($0 Deductible)$3,992.00
PDI & DAR/ FUEL $1,960.00
FREIGHT TO CUSTOMER $1,350.00
24" SmartFit $1,325.00
Quoted Price $178,440.63
Processing Fee $ 399.00
Cash Due or Finance Amount $178,839.63
13
Page 3 of 3
1. This is a cash transaction. If the Purchaser so requests prior to acceptance, the Cash Due on Delivery may be financed as a time sale
transaction, subject to credit approval. If this transaction becomes a time sale, Purchaser agrees (1) to make payments pursuant to the Sonsray
Machinery Accounts Receivable System Agreement, which is incorporated into this Purchase Order by reference, and (2) that Seller retains a
security interest in the goods described herein until all obligations of Purchaser are paid in full and discharged.
2. When trade-in equipment is not to be delivered to the Seller until delivery of the equipment purchased by this order, the trade-in
equipment may be reappraised at that time and such reappraisal value shall determine the allowance made for such trade-in equipment. When
the reappraised value is less than the original trade-in allowance shown on this form, the purchaser may terminate this order; however, this
right of termination must be exercised prior to delivery of the equipment by Seller and surrender of the trade-in equipment to Seller.
3. The prices which Purchaser will pay for the new equipment set forth on the reverse side hereof shall be based upon the Case dealer
price in effect on date of delivery of the new equipment. In the event Case dealer's price is changed prior to delivery, the purchase price shall
be adjusted accordingly. If such price change results in an increase, purchaser has the option of canceling the order in writing immediately on
being notified thereof.
4. The Seller shall be excused if delivery is delayed or rendered impossible by differences with workmen, strikes, work stoppages, car
shortages, delays in transportation, inability to obtain labor or materials and also by any cause beyond the reasonable control of Seller,
including but not restricted to acts of God, floods, fire, storms, acts of civil and military authorities, war and insurrections.
5. Purchaser shall keep the property free of all liens, taxes, encumbrances and seizure or levy, shall not use same illegally, shall not
damage, abuse, misuse, abandon or lose said property, shall not part with possession thereof, whether voluntarily or involuntarily or transfer
any interest therein or remove same out of the county or filing district in which Purchaser resides as indicated herein without the prior written
consent of Seller, shall keep said property insured in such amounts and with such insurer as may be acceptable to Seller with any loss payable
to Seller as his interest in the property may appear.
6. Time is of the essence of this contract and if purchaser fails to comply with any of the terms and conditions hereof or defaults in the
payment of any installment hereunder or under any renewal or renewals hereof, or in the payment of interest or defaults in the payment of
any installment due under any other indebtedness of contract held by the Seller or Assignee, or if proceedings are instituted against Purchaser
under any bankruptcy or insolvency law or Purchaser makes an assignment for the benefit of creditors or if for any reason the Seller deems
himself insecure and so declares all payments heretofore made by Purchaser shall be retained by the seller and all indebtedness hereunder
shall become immediately due and payable, with or without notice, together with all expenses of collection by suit or otherwise, including
reasonable attorney fees and Seller may, without notice or demand, take possession of the equipment set forth on the reverse hereof, or any
additions to, replacements of, or any proceeds from said equipment or may render the property unusable or Seller may require Purchaser to
assemble the property and make it available at a place designated by Seller. Seller may resell the retaken property at public or private Sale in
accordance with the Uniform Commercial Code or applicable state or provincial law. After deducting reasonable expenses for retaking,
repairing, holding, preparing for sale, other selling expenses including attorney fees and legal expenses, the remaining proceeds of Sale shall be
credited upon the amount of indebtedness remaining unpaid hereunder, and Purchaser agrees to pay any deficiency upon demand by Seller,
any surplus, however, shall be paid to Purchaser. Said retaking or repossession shall not be deemed rescission of the contract. Seller may
exercise any other rights and remedies provided by applicable law.
7. No waivers or modifications hereof shall be valid unless written upon or attached to this contract. Waiver or conditions of any
breach or default hereunder shall not constitute a waiver of any other or subsequent breach or default. Payments received by Seller are to be
applied first to delinquent interest and then to principal.
8. The remedies provided for herein are not exclusive and any action to enforce payment shall not waive or affect any of the holder's
rights to have recourse to the property. The transfer of this contract shall operate to pass a security interest in the property as security for the
payment hereof.
9. Any provision of this contract prohibited by the laws of any state, the United States, any province of Canada, shall be ineffective to
the extent of such prohibition without invalidating the remaining portions of the contract.
10. Each maker, endorser, guarantor and surety hereon severally waives presentment, demand protest, and notice of non-payment and
all defenses of want of diligence in collection and bringing suit. This contract shall be binding upon and shall insure to the benefit of the parties
hereto and their respective heirs, personal representative, successors, and signs.
11. Buyer authorizes Seller to insert the Serial and/or model numbers of the goods set forth on the reverse side hereof for the purposes
of identifying said goods. The seller may correct patent errors herein.
14
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Debbie Henderson, Accounting Manager
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Payment of Claims
REQUESTED BOARD ACTION: Receive and file the attached Payment of Claims Report
DISCUSSION: The District adopted Resolution 3226-22, on June 16, 2022, which provided
the General Manager, the Chief Financial Officer, the Board President and the Board
Vice-President are authorized to approve payment of claims for issuance of warrants,
which require the approval of: (i) either the General Manager or the Chief Financial
officer; and, (ii) either the President or Vice-President of the Board of Directors. The
attached Payment of Claims Report was approved in accordance with these
requirements and is presented to the Board of Director to receive and file the report.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
15
PAYMENT OF CLAIMS
Payroll 548,272.99
Total Payroll 548,272.99
AFLAC/WageWorks claims and fees 246.80
Prominence - health care payments 0.00
Ameritas - Insurance Payments 7,008.61
Total Vendor EFT 12,235.67
Weekly Approved Check Batches Water Sewer Total
129,261.97 324,883.68 454,145.65
Wednesday, July 27, 2022 1,419,457.81 740,708.47 2,160,166.28
Checks, Voids and Reissues 0.00 13,574.32 13,574.32
Total Accounts Payable Checks 2,627,886.25
Utility Management Refunds 8,082.82
Total Utility Management Checks 8,082.82
Grand Total 3,196,477.73
Payroll EFTs & Checks 7/26/2022
EFT CA Employment Taxes & W/H 23,708.95
EFT Federal Employment Taxes & W/H 118,831.39
EFT CalPERS Contributions 82,091.91
EFT Empower Retirement-Deferred Comp 28,695.02
EFT Stationary Engineers Union Dues 2,750.79
EFT CDHP Health Savings (HSA)4,568.69
EFT Retirement Health Savings 0.00
EFT United Way Contributions 21.00
EFT Employee Direct Deposits 287,446.01
CHK Employee Garnishments 159.23
CHK Employee Paychecks 0.00
Total 548,272.99
FOR APPROVAL
August 4, 2022
7/26/22
Friday, July 22, 2022
16
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
250871 Janitorial Supplies Inventory Paid by Check #109826 07/20/2022 07/27/2022 07/31/2022 07/27/2022 638.71
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $638.71
Vendor 44199 - ACME CONSTRUCTION SUPPLY
S4092910.002 Field, Shop & Safety Supplies
Inventory
Paid by Check #109827 07/07/2022 07/27/2022 07/31/2022 07/27/2022 67.31
Vendor 44199 - ACME CONSTRUCTION SUPPLY Totals Invoices 1 $67.31
Vendor 43721 - ACWA/JPIA
20222023N-05 Travel Meetings & Education Paid by Check #109771 07/15/2022 07/22/2022 07/31/2022 07/22/2022 1,695.00
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $1,695.00
Vendor 48605 - AIRGAS USA LLC
9126646895 Field, Shop & Safety Supplies
Inventory
Paid by Check #109772 06/07/2022 07/22/2022 06/30/2022 07/22/2022 343.98
9127570906 Field, Shop & Safety Supplies
Inventory
Paid by Check #109828 07/05/2022 07/27/2022 07/31/2022 07/27/2022 2,345.01
Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $2,688.99
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
225470 Office Supply Issues Paid by Check #109773 07/12/2022 07/20/2022 07/31/2022 07/22/2022 101.50
225471 Office Supply Issues Paid by Check #109773 07/12/2022 07/20/2022 07/31/2022 07/22/2022 53.75
225602 Office Supply Issues Paid by Check #109829 07/19/2022 07/27/2022 07/31/2022 07/27/2022 101.50
225603 Office Supply Issues Paid by Check #109829 07/19/2022 07/27/2022 07/31/2022 07/27/2022 53.75
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 4 $310.50
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1VYP-QPQ6-7QRC Safety Equipment - Physicals Paid by Check #109774 04/04/2022 07/22/2022 06/30/2022 07/22/2022 169.99
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $169.99
Vendor 49625 - AMERICAN AVK COMPANY
SI-156179 Fire Hydrants & Parts Paid by Check #109775 07/14/2022 07/20/2022 07/31/2022 07/22/2022 2,175.22
Vendor 49625 - AMERICAN AVK COMPANY Totals Invoices 1 $2,175.22
Vendor 44580 - ARAMARK UNIFORM SERVICES
2591051750 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 80.35
2591051751 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 72.78
2591051753 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 98.92
2591051757 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 106.66
2591051759 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 51.15
2591051761 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 21.07
2591051763 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 7.49
2591051767 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 104.65
2591051770 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 11.37
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Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
17
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2591051771 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 26.39
2591051772 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 18.14
2591051774 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 16.33
2591051776 Uniform Payable Paid by Check #109776 07/12/2022 07/20/2022 07/31/2022 07/22/2022 20.98
2591054738 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 80.35
2591054740 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 75.13
2591054744 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 91.35
2591054747 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 101.56
2591054753 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 51.15
2591054757 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 21.07
2591054759 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 7.49
2591054762 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 99.12
2591054763 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 11.37
2591054765 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 26.39
2591054767 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 18.14
2591054768 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 16.33
2591054770 Uniform Payable Paid by Check #109830 07/19/2022 07/27/2022 07/31/2022 07/27/2022 20.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 26 $1,256.71
Vendor 48000 - AT&T/CALNET 3
JUNE 2022-3 Telephone Paid by Check #109831 07/07/2022 07/27/2022 06/30/2022 07/27/2022 772.06
JUNE 2022-2 Telephone Paid by Check #109831 07/15/2022 07/27/2022 06/30/2022 07/27/2022 917.99
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 2 $1,690.05
Vendor 49339 - BASEFORM INC
05262022-125 Contractual Services Paid by Check #109832 05/26/2022 07/27/2022 06/30/2022 07/27/2022 2,520.00
06272022-128 Contractual Services Paid by Check #109832 06/27/2022 07/27/2022 06/30/2022 07/27/2022 2,520.00
Vendor 49339 - BASEFORM INC Totals Invoices 2 $5,040.00
Vendor 44109 - BB&H BENEFIT DESIGNS
77420 Contractual Services Paid by Check #109833 07/18/2022 07/27/2022 07/31/2022 07/27/2022 232.00
Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 1 $232.00
Vendor 49419 - BEND GENETICS LLC
ST2207 Monitoring Paid by Check #109777 07/11/2022 07/22/2022 07/31/2022 07/22/2022 250.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $250.00
Vendor 45009 - BENTLY AGROWDYNAMICS
208798 Biosolid Disposal Costs Paid by Check #109834 07/19/2022 07/27/2022 07/31/2022 07/27/2022 1,498.05
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,498.05
Vendor 49674 - BIG LAKE SUPPLY LLC
129665 Forest Mountain Tank Coating Paid by Check #109835 07/08/2022 07/27/2022 07/31/2022 07/27/2022 2,874.00
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Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
18
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49674 - BIG LAKE SUPPLY LLC Totals Invoices 1 $2,874.00
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
14034 Contractual Services Paid by Check #109778 07/15/2022 07/22/2022 07/31/2022 07/22/2022 736.40
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 1 $736.40
Vendor 42978 - BROWNSTEIN HYATT
896871 Legal Services June 2022 HR Paid by EFT #60 07/08/2022 07/20/2022 07/31/2022 07/22/2022 1,162.50
897442 Legal Services June 2022 Paid by EFT #60 07/13/2022 07/20/2022 07/31/2022 07/22/2022 46,933.50
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $48,096.00
Vendor 48767 - CALIFORNIA LAB SERVICE
2070055 Monitoring Paid by Check #109779 07/05/2022 07/20/2022 07/31/2022 07/22/2022 239.00
Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices 1 $239.00
Vendor 13230 - CAROLLO ENGINEERS
FB13952 Consulting Paid by Check #109780 08/17/2021 07/20/2022 06/30/2022 07/22/2022 9,398.10
FB22738 Contractual Services Paid by Check #109780 05/09/2022 07/20/2022 06/30/2022 07/22/2022 35,159.31
FB25385 Tahoe Keys Sewer PS Rehab Paid by Check #109780 07/14/2022 07/20/2022 06/30/2022 07/22/2022 10,792.50
FB25509 Contractual Services Paid by Check #109780 07/15/2022 07/20/2022 06/30/2022 07/22/2022 25,560.00
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 4 $80,909.91
Vendor 42328 - CDW-G CORP
BF76571 Service Contracts Paid by Check #109781 07/01/2022 07/20/2022 07/31/2022 07/22/2022 2,662.50
BJ03583 Computer Purchases Paid by Check #109781 07/09/2022 07/22/2022 07/31/2022 07/22/2022 2,115.73
Vendor 42328 - CDW-G CORP Totals Invoices 2 $4,778.23
Vendor 48672 - CINTAS CORP
5117293329 Safety Equipment - Physicals Paid by Check #109836 07/21/2022 07/27/2022 07/31/2022 07/27/2022 294.18
Vendor 48672 - CINTAS CORP Totals Invoices 1 $294.18
Vendor 49778 - COLUMN SOFTWARE PBC
B41A7C18-0009 Hydrant Project - City Paid by Check #109837 07/22/2022 07/27/2022 07/31/2022 07/27/2022 88.66
Vendor 49778 - COLUMN SOFTWARE PBC Totals Invoices 1 $88.66
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
12426 Generator, Emergency Blower Paid by Check #109782 06/29/2022 07/20/2022 06/30/2022 07/22/2022 471.00
12427 Keller Heavenly Water System
Improvement
Paid by Check #109782 06/29/2022 07/20/2022 06/30/2022 07/22/2022 2,725.50
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 2 $3,196.50
Vendor 44779 - CPI INTERNATIONAL
20056955 Laboratory Supplies Paid by Check #109783 06/28/2022 07/20/2022 07/31/2022 07/22/2022 1,027.67
Vendor 44779 - CPI INTERNATIONAL Totals Invoices 1 $1,027.67
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Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
19
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48281 - CRYSTAL DAIRY FOODS
49620 Safety Equipment - Physicals Paid by Check #109838 07/18/2022 07/27/2022 07/31/2022 07/27/2022 16.24
Vendor 48281 - CRYSTAL DAIRY FOODS Totals Invoices 1 $16.24
Vendor 44739 - CYBER SECURITY SOURCE
11077 District Computer Supplies Paid by Check #109784 07/01/2022 07/20/2022 07/31/2022 07/22/2022 5,545.24
Vendor 44739 - CYBER SECURITY SOURCE Totals Invoices 1 $5,545.24
Vendor 43649 - DOUGLAS DISPOSAL
2558780 Refuse Disposal Paid by Check #109839 07/01/2022 07/27/2022 06/30/2022 07/27/2022 20.96
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $20.96
Vendor 40866 - EL DORADO COUNTY ENVIRONMENTAL MGMT
070122 Regulatory Operating Permits Paid by Check #109785 07/01/2022 07/20/2022 07/31/2022 07/22/2022 13,559.00
Vendor 40866 - EL DORADO COUNTY ENVIRONMENTAL MGMT Totals Invoices 1 $13,559.00
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000703936 Laboratory Supplies Paid by Check #109840 07/13/2022 07/27/2022 07/31/2022 07/27/2022 1,564.09
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $1,564.09
Vendor 47898 - ETS
9034 Monitoring Paid by Check #109841 07/20/2022 07/27/2022 07/31/2022 07/27/2022 1,355.00
Vendor 47898 - ETS Totals Invoices 1 $1,355.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC
3800000574 Monitoring Paid by Check #109786 07/06/2022 07/20/2022 07/31/2022 07/22/2022 40.00
3800000904 Monitoring Paid by Check #109786 07/15/2022 07/20/2022 07/31/2022 07/22/2022 90.00
3800000905 Monitoring Paid by Check #109786 07/15/2022 07/20/2022 07/31/2022 07/22/2022 110.00
3800000906 Monitoring Paid by Check #109786 07/15/2022 07/20/2022 07/31/2022 07/22/2022 120.00
3800000909 Monitoring Paid by Check #109786 07/15/2022 07/20/2022 07/31/2022 07/22/2022 40.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC Totals Invoices 5 $400.00
Vendor 14890 - FEDEX
7-820-53151 Postage Expenses Paid by Check #109842 07/15/2022 07/27/2022 07/31/2022 07/27/2022 21.95
7-827-20468 Postage Expenses Paid by Check #109842 07/22/2022 07/27/2022 07/31/2022 07/27/2022 93.76
Vendor 14890 - FEDEX Totals Invoices 2 $115.71
Vendor 41263 - FERGUSON ENTERPRISES LLC
0050117 Secondary Equipment Paid by Check #109787 07/12/2022 07/22/2022 07/31/2022 07/22/2022 6.29
0050364 Buildings Paid by Check #109787 07/13/2022 07/22/2022 07/31/2022 07/22/2022 90.64
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 2 $96.93
Vendor 15000 - FISHER SCIENTIFIC
4326733 Laboratory Supplies Paid by Check #109843 07/05/2022 07/27/2022 07/31/2022 07/27/2022 678.28
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Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
20
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $678.28
Vendor 48402 - FLYERS ENERGY LLC
22-584611 Diesel Fuel Inventory Paid by Check #109788 07/01/2022 07/22/2022 06/30/2022 07/22/2022 4,715.12
22-585475 Gasoline Fuel Inventory Paid by Check #109788 07/15/2022 07/22/2022 07/31/2022 07/22/2022 4,070.27
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 2 $8,785.39
Vendor 49458 - GEOTAB USA INC
IN310578 Service Contracts Paid by Check #109789 06/30/2022 07/20/2022 07/31/2022 07/22/2022 691.25
Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25
Vendor 15600 - GRAINGER
9365995787 Wells Paid by Check #109844 07/05/2022 07/27/2022 07/31/2022 07/27/2022 245.02
9367467405 Small Tools Paid by Check #109844 07/06/2022 07/27/2022 07/31/2022 07/27/2022 567.74
9369539441 Pump Stations Paid by Check #109844 07/07/2022 07/27/2022 07/31/2022 07/27/2022 444.49
Vendor 15600 - GRAINGER Totals Invoices 3 $1,257.25
Vendor 49122 - HAEN CONSTRUCTORS
22-11 Meter Installations Final Phase Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 174,243.00
22-11a Replace PRV, Susquehana Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 56,705.00
22-11aR Susquehana PRV Retainage Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (2,835.25)
22-11b Replace PRV, Price Road Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 21,010.00
22-11bR Price Rd PRV Retainage Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (1,050.50)
22-11c Caldor Fire Contract Services Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 27,305.45
22-11cR Caldor Fire Contract Services
Retainage
Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (1,365.27)
22-11d Caldor Fire Contract Services Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 153,801.65
22-11dR Caldor Fire Contract Services
Retainage
Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (7,690.08)
22-11R Meters Ph 6 Retainage Paid by Check #109845 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (8,712.15)
Vendor 49122 - HAEN CONSTRUCTORS Totals Invoices 10 $411,411.85
Vendor 48832 - NANCY HUSSMANN
June 2022 Benefit Payment Paid by Check #109846 07/18/2022 07/27/2022 06/30/2022 07/27/2022 427.97
July 2022 Personnel Expense Paid by Check #109846 07/27/2022 07/27/2022 07/31/2022 07/27/2022 427.97
Vendor 48832 - NANCY HUSSMANN Totals Invoices 2 $855.94
Vendor 48915 - INCLINE VILLAGE GID
ST/TWSA 2022-23 Dues - Memberships -
Certification
Paid by Check #109790 07/07/2022 07/20/2022 07/31/2022 07/22/2022 3,000.00
Vendor 48915 - INCLINE VILLAGE GID Totals Invoices 1 $3,000.00
Vendor 44110 - J&L PRO KLEEN INC
29203 Janitorial Services Paid by Check #109791 07/13/2022 07/20/2022 07/31/2022 07/22/2022 4,666.20
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,666.20
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 5 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
21
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC
155692 Consulting Paid by Check #109792 06/20/2022 07/20/2022 06/30/2022 07/22/2022 33,933.72
156521R Contractual Services Paid by Check #109847 07/25/2022 07/27/2022 06/30/2022 07/27/2022 33,223.37
Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 2 $67,157.09
Vendor 43694 - KIMBALL MIDWEST
100085625 Shop Supplies Paid by Check #109793 07/06/2022 07/20/2022 07/31/2022 07/22/2022 64.99
100086878 Shop Supplies Paid by Check #109793 07/06/2022 07/20/2022 07/31/2022 07/22/2022 988.26
100117713 Miscellaneous Corrections Paid by Check #109793 07/15/2022 07/22/2022 07/31/2022 07/22/2022 (81.51)
100117716 Miscellaneous Corrections Paid by Check #109793 07/15/2022 07/22/2022 07/31/2022 07/22/2022 81.51
100123284 Shop Supplies Paid by Check #109848 07/19/2022 07/27/2022 07/31/2022 07/27/2022 151.75
100128819 Shop Supplies Paid by Check #109848 07/20/2022 07/27/2022 07/31/2022 07/27/2022 546.25
100131748 Shop Supplies Paid by Check #109848 07/21/2022 07/27/2022 07/31/2022 07/27/2022 59.82
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 7 $1,811.07
Vendor 49210 - L N CURTIS & SONS
INV613398 Confined Space Rescue
Trailer/Equipment
Paid by Check #109849 07/14/2022 07/27/2022 07/31/2022 07/27/2022 151.05
Vendor 49210 - L N CURTIS & SONS Totals Invoices 1 $151.05
Vendor 49814 - Debbie Launey
3461105 Toilet Rebate Program Paid by Check #109850 07/25/2022 07/27/2022 07/31/2022 07/27/2022 84.50
3461105-1 Clothes Washer Rebate Program Paid by Check #109850 07/25/2022 07/27/2022 07/31/2022 07/27/2022 200.00
Vendor 49814 - Debbie Launey Totals Invoices 2 $284.50
Vendor 22550 - LIBERTY UTILITIES
JUNE 2022-6 Electricity Paid by Check #109794 07/15/2022 07/20/2022 06/30/2022 07/22/2022 121,485.46
JUNE 2022-7 Electricity Paid by Check #109851 07/25/2022 07/27/2022 06/30/2022 07/27/2022 29,817.42
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 2 $151,302.88
Vendor 47903 - LINDE GAS & EQUIPMENT INC
30131203 Shop Supplies Paid by Check #109852 07/20/2022 07/27/2022 07/31/2022 07/27/2022 30.27
30188868 Shop Supplies Paid by Check #109852 07/22/2022 07/27/2022 07/31/2022 07/27/2022 449.25
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 2 $479.52
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC
5395162 Field, Shop & Safety Supplies
Inventory
Paid by Check #109795 07/13/2022 07/20/2022 07/31/2022 07/22/2022 227.49
5395913 Field, Shop & Safety Supplies
Inventory
Paid by Check #109795 07/14/2022 07/22/2022 07/31/2022 07/22/2022 442.21
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals Invoices 2 $669.70
Vendor 18150 - MEEKS BUILDING CENTER
1718915 Pipe - Covers & Manholes Paid by Check #109796 06/01/2022 07/22/2022 06/30/2022 07/22/2022 32.18
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 6 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
22
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2662599 Pipe - Covers & Manholes Paid by Check #109796 06/01/2022 07/22/2022 06/30/2022 07/22/2022 443.16
2671352 Small Tools Paid by Check #109796 07/01/2022 07/22/2022 07/31/2022 07/22/2022 161.13
1725372 Repair - Maintenance Water
Tanks
Paid by Check #109796 07/12/2022 07/22/2022 07/31/2022 07/22/2022 15.26
1725441 Repair - Maintenance Water
Tanks
Paid by Check #109796 07/12/2022 07/22/2022 07/31/2022 07/22/2022 27.48
2674433 Pipe - Covers & Manholes Paid by Check #109796 07/14/2022 07/22/2022 07/31/2022 07/22/2022 13.42
2675620 Arrowhead Well Control Building Paid by Check #109853 07/18/2022 07/27/2022 07/31/2022 07/27/2022 17.55
1726813 Arrowhead Well Control Building Paid by Check #109853 07/20/2022 07/27/2022 07/31/2022 07/27/2022 44.32
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 8 $754.50
Vendor 43889 - MME MUNICIPAL MAINTENANCE
0171934-IN Automotive Paid by Check #109854 07/15/2022 07/27/2022 07/31/2022 07/27/2022 127.22
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 $127.22
Vendor 43796 - NORTHWEST HYD CONSULT INC
28215 Tallac Creek Sewer Crossing Paid by Check #109797 06/10/2022 07/20/2022 06/30/2022 07/22/2022 5,287.50
28404 Tallac Creek Sewer Crossing Paid by Check #109797 07/15/2022 07/20/2022 06/30/2022 07/22/2022 11,572.50
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 2 $16,860.00
Vendor 20450 - PDM STEEL
489990-01 Arrowhead Well Control Building Paid by Check #109798 07/15/2022 07/22/2022 07/31/2022 07/22/2022 2,595.14
Vendor 20450 - PDM STEEL Totals Invoices 1 $2,595.14
Vendor 49812 - Bryce Rafferty
2527211 Clothes Washer Rebate Program Paid by Check #109855 07/25/2022 07/27/2022 07/31/2022 07/27/2022 200.00
2527211-1 Toilet Rebate Program Paid by Check #109855 07/25/2022 07/27/2022 07/31/2022 07/27/2022 169.00
Vendor 49812 - Bryce Rafferty Totals Invoices 2 $369.00
Vendor 43552 - SHERWIN-WILLIAMS
6983-0 Repair - Maintenance Water
Tanks
Paid by Check #109799 07/12/2022 07/20/2022 07/31/2022 07/22/2022 260.30
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 1 $260.30
Vendor 48735 - SILVER STATE ANALYTICAL LAB
RN287570 Monitoring Paid by Check #109856 07/20/2022 07/27/2022 07/31/2022 07/27/2022 129.00
RN287572 Monitoring Paid by Check #109856 07/20/2022 07/27/2022 07/31/2022 07/27/2022 129.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 2 $258.00
Vendor 45014 - SMITH POWER PRODUCTS INC
3179383 Al Tahoe/Upper Truckee PS
Generators
Paid by Check #109857 07/12/2022 07/27/2022 07/31/2022 07/27/2022 157,393.88
Vendor 45014 - SMITH POWER PRODUCTS INC Totals Invoices 1 $157,393.88
Vendor 49712 - OLEG SMOLSKY
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 7 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
23
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2537309-3 Clothes Washer Rebate Program Paid by Check #109800 07/07/2022 07/22/2022 07/31/2022 07/22/2022 200.00
Vendor 49712 - OLEG SMOLSKY Totals Invoices 1 $200.00
Vendor 44594 - SOLENIS LLC
132066165 Polymer Paid by Check #109858 06/30/2022 07/27/2022 06/30/2022 07/27/2022 27,095.28
Vendor 44594 - SOLENIS LLC Totals Invoices 1 $27,095.28
Vendor 45168 - SOUTHWEST GAS
JUNE 2022-6 Natural Gas Paid by Check #109801 07/11/2022 07/20/2022 06/30/2022 07/22/2022 22.74
JUNE 2022-7 Natural Gas Paid by Check #109859 07/18/2022 07/27/2022 06/30/2022 07/27/2022 43.49
Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $66.23
Vendor 49813 - Richard Strickley
3349407 Toilet Rebate Program Paid by Check #109860 07/25/2022 07/27/2022 07/31/2022 07/27/2022 100.00
Vendor 49813 - Richard Strickley Totals Invoices 1 $100.00
Vendor 48218 - SUSAN LINDSTROM ARCHAEOLOGICAL
22-938/1 Contractual Services Paid by Check #109802 07/14/2022 07/20/2022 06/30/2022 07/22/2022 5,930.00
22-959/1 Contractual Services Paid by Check #109802 07/14/2022 07/20/2022 06/30/2022 07/22/2022 6,706.00
Vendor 48218 - SUSAN LINDSTROM ARCHAEOLOGICAL Totals Invoices 2 $12,636.00
Vendor 48511 - SWRCB/DWOCP
43804 T2 2022 Dues - Memberships -
Certification
Paid by Check #109861 07/25/2022 07/27/2022 07/31/2022 07/27/2022 60.00
Vendor 48511 - SWRCB/DWOCP Totals Invoices 1 $60.00
Vendor 47798 - T&S CONSTRUCTION CO INC
22-05 Tahoe Keys Sewer PS Rehab Paid by Check #109862 06/30/2022 07/27/2022 06/30/2022 07/27/2022 397,250.00
22-05R Tahoe Keys Pump Stn Repl
Retainage
Paid by Check #109862 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (39,725.00)
Vendor 47798 - T&S CONSTRUCTION CO INC Totals Invoices 2 $357,525.00
Vendor 24100 - TAHOE BLUEPRINT
051691 Buildings Paid by Check #109803 07/12/2022 07/22/2022 07/31/2022 07/22/2022 6.92
Vendor 24100 - TAHOE BLUEPRINT Totals Invoices 1 $6.92
Vendor 49343 - THE UNION
IN20153 Ads-Legal Notices Paid by Check #109863 02/28/2022 07/27/2022 06/30/2022 07/27/2022 9.16
IN30858 Hydrant Project - City Paid by Check #109863 04/30/2022 07/27/2022 06/30/2022 07/27/2022 84.63
Vendor 49343 - THE UNION Totals Invoices 2 $93.79
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC
22-13 Secondary Clarifier #3 Rehab Paid by Check #109804 06/30/2022 07/22/2022 06/30/2022 07/22/2022 17,430.00
22-13R Secondary Clarifier #3 Rehab
Retainage
Paid by Check #109804 06/30/2022 07/22/2022 06/30/2022 07/22/2022 (871.50)
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 8 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
24
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49378 - TNT INDUSTRIAL CONTRACTORS INC Totals Invoices 2 $16,558.50
Vendor 47839 - TRI SIGNAL INTEGRATION INC
C149776 Buildings Paid by Check #109864 07/01/2022 07/27/2022 07/31/2022 07/27/2022 900.00
C149777 Buildings Paid by Check #109864 07/01/2022 07/27/2022 07/31/2022 07/27/2022 350.00
Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 2 $1,250.00
Vendor 40114 - TRPA
0004223 Regulatory Operating Permits Paid by Check #109805 07/07/2022 07/22/2022 07/31/2022 07/22/2022 4,120.00
Vendor 40114 - TRPA Totals Invoices 1 $4,120.00
Vendor 48747 - TYLER TECHNOLOGIES INC
045-386090 Replace ERP System Paid by Check #109865 07/13/2022 07/27/2022 07/31/2022 07/27/2022 320.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 1 $320.00
Vendor 44334 - UNDERGROUND SERVICE ALERT
2022170100 Service Contracts Paid by Check #109866 07/20/2022 07/27/2022 07/31/2022 07/27/2022 6,931.26
Vendor 44334 - UNDERGROUND SERVICE ALERT Totals Invoices 1 $6,931.26
Vendor 43718 - USA BLUE BOOK
044293 Headworks Equipment & Building Paid by Check #109867 07/14/2022 07/27/2022 07/31/2022 07/27/2022 1,439.47
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $1,439.47
Vendor 49296 - VERIZON WIRELESS
JULY 2022 Telephone Paid by Check #109806 07/09/2022 07/20/2022 07/31/2022 07/22/2022 579.86
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $579.86
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
22-04 Bijou #2 & #3 Waterline
Replacement
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 448,999.03
22-04a Bowers Waterline Repl Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 442,833.70
22-04R Bijou 2/3 Waterline Repl
Retainage
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (22,449.95)
22-04Ra Bowers Waterline Repl Retainage Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (22,141.68)
22-13 Secondary Clarifier 1 Rehab Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 1,000.00
22-13a Secondary Clarifier 2 Rehab Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 1,000.00
22-13b Generator, Emergency Blower Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 27,900.00
22-13c Tanks Backup Power Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 3,750.00
22-13R Secondary Clarifier 1 Rehab
Retainage
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (50.00)
22-13Ra Secondary Clarifier 2 Rehab
Retainage
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (50.00)
22-13Rb Aeration Blower Emerg Power
Imp Retainage
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (1,395.00)
22-13Rc Water Tanks Backup Power
Retainage
Paid by Check #109868 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (187.50)
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 9 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
25
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 12 $879,208.60
Vendor 49540 - WATER SYSTEMS CONSULTING INC
6779 Bijou PS Rehab Paid by Check #109807 05/31/2022 07/22/2022 06/30/2022 07/22/2022 12,815.00
6943 Bijou PS Rehab Paid by Check #109807 06/30/2022 07/20/2022 06/30/2022 07/22/2022 23,086.79
Vendor 49540 - WATER SYSTEMS CONSULTING INC Totals Invoices 2 $35,901.79
Vendor 25700 - WEDCO INC
771209 Small Tools Paid by Check #109808 07/05/2022 07/22/2022 07/31/2022 07/22/2022 168.28
772264 Buildings Paid by Check #109808 07/11/2022 07/22/2022 07/31/2022 07/22/2022 242.75
772265 Wells Paid by Check #109808 07/11/2022 07/22/2022 07/31/2022 07/22/2022 56.51
772266 Wells Paid by Check #109808 07/11/2022 07/22/2022 07/31/2022 07/22/2022 531.40
772267 Wells Paid by Check #109808 07/11/2022 07/22/2022 07/31/2022 07/22/2022 531.40
773579 Shop Supplies Paid by Check #109869 07/15/2022 07/27/2022 07/31/2022 07/27/2022 175.67
774382 Repair - Maintenance Water
Tanks
Paid by Check #109869 07/20/2022 07/27/2022 07/31/2022 07/27/2022 119.96
Vendor 25700 - WEDCO INC Totals Invoices 7 $1,825.97
Vendor 25850 - WESTERN NEVADA SUPPLY
cm39046855 Primary Equipment Paid by Check #109870 12/07/2021 07/27/2022 06/30/2022 07/27/2022 (219.58)
cm39046888 Buildings Paid by Check #109870 12/07/2021 07/27/2022 06/30/2022 07/27/2022 (36.84)
19352101 Pipe Inventory Paid by Check #109809 07/05/2022 07/20/2022 07/31/2022 07/22/2022 581.38
19352104 Pipe - Covers & Manholes Paid by Check #109809 07/05/2022 07/20/2022 07/31/2022 07/22/2022 2,089.52
39355970 Shop Supplies Paid by Check #109809 07/05/2022 07/20/2022 07/31/2022 07/22/2022 14.39
19286574-2 Pipe - Covers & Manholes Paid by Check #109870 07/07/2022 07/27/2022 07/31/2022 07/27/2022 164.95
3936429 Buildings Paid by Check #109870 07/11/2022 07/27/2022 07/31/2022 07/27/2022 127.89
19346068 Couplings Omni Parts Inventory Paid by Check #109809 07/14/2022 07/22/2022 07/31/2022 07/22/2022 373.80
39372921 Pipe - Covers & Manholes Paid by Check #109809 07/14/2022 07/22/2022 07/31/2022 07/22/2022 68.44
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 9 $3,163.95
Vendor 42323 - WHITE ROCK CONSTRUCTION
22-03 Keller Heavenly Water System
Improvement
Paid by Check #109810 06/30/2022 07/22/2022 06/30/2022 07/22/2022 17,282.87
22-03R Heavenly Water System Imp
Retainage
Paid by Check #109810 06/30/2022 07/22/2022 06/30/2022 07/22/2022 (864.14)
22-08COR Corr pmt 21-1036 moved to 21-
1035 on PE9
Paid by Check #109871 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (97,588.52)
22-09 Keller Heav Water System Imp Paid by Check #109871 06/30/2022 07/27/2022 06/30/2022 07/27/2022 195,117.91
22-09a Keller Heavenly Water Sys Imp Paid by Check #109871 06/30/2022 07/27/2022 06/30/2022 07/27/2022 144,501.90
22-09R Keller Heav Water System Imp
Retainage
Paid by Check #109871 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (9,755.90)
22-09Ra Crest Road Blowoff Valve
Retainage
Paid by Check #109871 06/30/2022 07/27/2022 06/30/2022 07/27/2022 (2,345.67)
Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 7 $246,348.45
Run by Erika Franco on 07/27/2022 04:58:38 PM Page 10 of 11
Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
26
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49423 - WINCAN LLC
6993 Service Contracts Paid by Check #109811 07/05/2022 07/20/2022 07/31/2022 07/22/2022 1,262.80
Vendor 49423 - WINCAN LLC Totals Invoices 1 $1,262.80
Vendor 48093 - WOOD RODGERS INC
152857 Herbert Walkup Waterline Phase 1 Paid by Check #109812 11/30/2021 07/20/2022 06/30/2022 07/22/2022 3,076.80
Vendor 48093 - WOOD RODGERS INC Totals Invoices 1 $3,076.80
Vendor 48781 - WORLD OIL REFINING
I500-00844252 Service Contracts Paid by Check #109872 07/21/2022 07/27/2022 07/31/2022 07/27/2022 95.00
Vendor 48781 - WORLD OIL REFINING Totals Invoices 1 $95.00
Grand Totals Invoices 194 $2,614,311.93
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Payment of Claims
Payment Date Range 07/22/22 - 07/27/22
Report By Vendor - Invoice
Summary Listing
Idell, Tammy chk#109770 13,574.32
______________________________________________________________
08/04/22 Accounts Payable Total $2,627,886.25
27
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 21, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Peterson, Romsos, Exline
Absent: Director Cefalu
Staff: John Thiel, Gary Kvistad, Melonie Guttry, Brent Goligoski, Ivo Bergsohn, Bren Borley, Ryan Lee,
Shelly Thomsen, Greg Dupree, Julie Ryan, Chris Skelly, Adrian Combes
Guests: Jesse Garner; Mark Madison, Tahoe Keys Property Owner’s Association General Manager
1.PLEDGE OF ALLEGIANCE:
President Sheehan requested a moment of silence in memory of District staff member Chuck Idell
2.COMMENTS FROM THE AUDIENCE: Jesse Garner thanked the Board for their fire wise safety on
District lots.
3.CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Melonie Guttry announced there is a change to Consent Item 4e, Keller-Heavenly Water System
Improvements Project, Phase 1-Rebid. The attached Change Order No. 1, second page, first
paragraph Bid Item 21 should read Bid Item 20 and the Contract total changes from $1,953,892.72
to $1,914,726.74.
4.ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Absent/Peterson
Yes/Exline Yes to approve the Consent Calendar with changes as presented.
a.CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Supervisor)
Adopted Resolution 3228-22 which incorporates the Pay Listing by Position for the pay listing
effective June 23, 2022.
28
REGULAR BOARD MEETING MINUTES: July 21, 2022 PAGE – 2
b.2020 LUTHER PASS PUMP STATION IMPROVEMENTS PROJECT (Brent Goligoski, Associate Engineer)
Authorized staff to file a Notice of Completion with the El Dorado County Clerk for the 2020
Luther Pass Pump Station Improvements Project.
c.AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO’S. 1 AND 2
PROJECT
(Brent Goligoski, Associate Engineer)
Approved Change Order No. 3 to Vinciguerra Construction, Inc., in the amount $148,652.00.
d.TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Accepted the request for fee increase for out-of-scope services from Northwest Hydraulic
Consultants, Inc. (NHC) for the provision of engineering services during emergency work to
prevent collapse of the Tallac Creek Sewer Pipeline and add costs for these emergency
services to NHC Task Order No. 10 (PO 2022-1052).
e.KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1 - REBID
(Trevor Coolidge, Senior Engineer)
Approved Change Order No. 1 to White Rock Construction, Inc. in the amount of $85,951.74
f.BLACK BART WATERLINE PROJECT
(Trevor Coolidge, Senior Engineer )
Authorized staff to advertise for construction bids for the Black Bart Waterline Replacement
Project.
g.APPROVE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Approved Payment of Claims in the amount of $2,228,341.14.
h.REGULAR BOARD MEETING MINUTES: July 7, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 7, 2022, Minutes
5.CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
None
6.ITEMS FOR BOARD ACTION
a.Unpaid Delinquent Accounts for Sewer and Water (Ryan Lee, Manager of Customer Service) –
President Sheehan opened the Public Hearing at 2:03 p.m. to receive public comments and
protests regarding the list of delinquent accounts. Ryan Lee presented details regarding the
unpaid delinquent customer accounts for sewer and water and addressed questions from the
Board. No public comments or protests were received, and the Public Hearing was closed at
2:10 p.m.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Yes to approve the list of delinquent customer accounts; and, adopt Resolution No.
3229-22, authorizing the list of delinquent customer accounts to be added to the 2022/23 El
Dorado County Tax Assessor’s Roll.
29
REGULAR BOARD MEETING MINUTES: July 21, 2022 PAGE – 3
b.Tallac Creek Temporary Sewer Crossing Support Emergency Project (Ivo Bergsohn, PG, HG,
Hydrogeologist) – Ivo Bergsohn provided details regarding Tallac Creek Temporary Sewer
Crossing Support Emergency Project.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to pursuant to Public Contract Code Section 22050(c), continue Emergency Action to
complete temporary measures to prevent the collapse of the sewer pipeline crossing at Tallac
Creek until the Tallac Creek Sewer Pipeline Project can be built in September 2022.
c.Tallac Creek Sewer Pipeline Protection Project (Ivo Bergsohn, PG, HG, Hydrogeologist) – Ivo Bergsohn
provided details regarding Tallac Creek Sewer Pipeline Protection Project and addressed
questions from the Board.
Moved Peterson/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to waive minor deviations identified during the Contracts Administrator’s review and award
the Tallac Creek Sewer Pipeline Protection Project to the lowest responsive responsible bidder,
Haen Constructers, in the amount of and $471,390.
7.STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Directors Peterson and Romsos reported regarding details of the Operations Committee meeting
held on Monday, July 18, 2022.
8.BOARD MEMBER REPORTS:
Director Exline inquired regarding the status of childcare/eldercare solutions at the District and in
the greater community. John Thiel provided details regarding community partnerships and the
District’s efforts regarding this topic. The District is also currently working on a remote work policy
that should help solve many of the issues in providing flexibility for District staff until a greater
community solution becomes available. Details will be brought forward to the Board as progress is
made. Director Romsos reported he will be attending the California Association of Sanitation
Agencies (CASA) Conference August 10th through 12th in Squaw Valley.
9.EL DORADO WATER AGENCY PURVEYOR REPORT:
Director Peterson reported he will be attending a headwaters working group tomorrow, and the
next El Dorado County Water Agency meeting is August 10, 2022.
10.STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided details regarding the California Special District Association publication
titled The Line Between Campaigning and Information and outlined the details of the publication.
She further explained the restrictions for Proposition 218 and how it applies to ballot measures and
addressed questions from the Board. She further outlined the District’s social media policy and
how it applies to Board Member campaigning. Attorney Kvistad added more training will be
provided later this year on this topic for Board Members and District management.
11.GENERAL MANAGER REPORT:
John Thiel reported on several items:
•Provided a staffing update
•The District is hosting Tahoe City Public Utility District sometime in the next three weeks to
share how the District responded to the CALDOR Fire and lessons learned.
•John Thiel and Julie Ryan met with interim Chief Chad Stephen and Chief Steve Pevenage
of Lake Valley Fire regarding the District property on the corner of Pioneer Trail and Black
30
REGULAR BOARD MEETING MINUTES: July 21, 2022 PAGE – 4
Bart. The next step is to reach out to the County on the road access, then meet with Tahoe
Regional Planning Agency. Director Exline requested taking a look at housing at this site
and Attorney Kvistad added that he is summarizing research on how housing can be
addressed since special district’s, such as South Tahoe Public Utility District, are severely
limited in their ability to provide employee housing. More information will be brought to the
Board in the future as information is available.
•The Tahoe Water Partners are pursuing funding for the water infrastructure fire suppression
projects, and he provided details.
• Provided an update regarding the 2022 General Manager Goals with more details to be
presented at the August 4, 2022 Board meeting.
Director Peterson recused himself at 2:53 p.m.
Carollo Engineers and Farr-West have completed their reports for the Tahoe Keys Property Owner’s
Association (TKPOA). John Thiel introduced Mark Madison, new General Manager of TKPOA. Mark
Madison reported that the TKPOA Board retained Far-West to provide a non-economic analysis of the
various water purveyors that could provide water service to TKPOA. The reports indicated that South
Tahoe Public Utility District (District) was by far the preferred proposer. He has authority to engage the
District regarding the prospect of transferring TKPOA assets to the District, or some other means by
which the District assumes responsibility and ownership of TKPOA water system. He found that Far
West’s report was accurate and feels this is a good opportunity if the District is willing to engage with
them. The primary intent of today is to introduce himself and to engage the Board and
management. John Thiel added that this opportunity is a strong partnership for the community and
by working together there are opportunities to implement projects to help all the customers. Director
Exline expressed his interest in conservation efforts for the Tahoe Keys.
President Sheehan appointed an ad-hoc committee of Nick Exline and Shane Romsos to begin
engaging with TKPOA.
Director Peterson rejoined the meeting at 3:05 p.m.
12.NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13.BREAK AND ADJOURN TO CLOSED SESSION: 3:06 p.m.
a.Threat to public services or facilities Government Code Section 54957, consultation with South
Tahoe Public Utility District Information Technology Manager, Chris Skelly.
RECONVENE TO OPEN SESSION: 3:15 p.m.
No reportable Board Action
ADJOURNMENT: 3:16 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
31
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Ivo Bergsohn, PG, HG, Hydrogeologist
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Tallac Creek Temporary Sewer Crossing Support Emergency
Project
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
Continue Emergency Action to complete temporary measures to prevent the collapse
of the sewer pipeline crossing at Tallac Creek until the Tallac Creek Sewer Pipeline
Project can be built in September 2022.
DISCUSSION: The Board declared the installation of a temporary barrier and sewer
crossing support as emergency work necessary to prevent the collapse of the District’s
gravity sewer main pipeline on July 7, 2022. These temporary measures to prevent
collapse of the sewer pipeline crossing are complete and the crossing is being
monitored.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every scheduled Board meeting and determine by a 4/5’s vote to continue or
terminate the action.
Staff recommends that the Board continue the emergency action until the Tallac Creek
Sewer Pipeline Project can be built in September 2022.
SCHEDULE: June to September 2022
COSTS: $55,000
ACCOUNT NO: 10.30- 7014
BUDGETED AMOUNT AVAILABLE: $514,000
ATTACHMENTS None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
32
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: 2022 Board Goals for the General Manager
REQUESTED BOARD ACTION: Review status of 2022 Board Goals for the General
Manager and provide direction for the remainder of the calendar year.
DISCUSSION: In February of 2022, the Board approved the 2022 Board Goals for the
General Manager – 89 goals across 12 strategic categories – to advance proactive,
results-oriented performance at the District.
The General Manager has since worked with the Board, staff, counsel, community
partners, lobbyists, legislators, regulators, and others towards achievement of these
goals. This Action Item includes a mid-year progress report and opportunities to discuss
and revise the goal set as desired.
An end-of-year assessment will be completed in December 2022 as part of General
Manager’s annual review process.
SCHEDULE: Upon Board approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: 2022 Goals for the General Manger – Mid-Year Progress Report
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
33
Mid-Year Status Report to the Board on 8/04/22
2022 Goals for the General Manager – Mid-Year Assessment
Structured within 12 Strategic Goals as follows:
1.Provide exemplary customer service:
a)Develop a more equitable water and sewer connection fee billing structure which includes square
footage for Board consideration. Completed.
b)Expand paperless billing and email sign-ups by 10 percent. Up 8% so far.
c)Provide COVID relief billing assistance to customers through the State-funded delinquency program.
Completed.
d)Evaluate efficiency and effectiveness of Customer Service department. Consider changes in
organizational structure, division of labor, workflow processes, and physical work areas. In progress / On
schedule.
e) Other goals as directed by the Board or on an as-needed basis.
Assessment: All complete or in progress and on schedule.
+------+------+------+------+
0 1 2 3 4
2.Provide Support to the Board for Effective Decision Making:
a) Provide necessary level of information and support to the Board in a timely manner. Ongoing. TBD.
b)Facilitate effective Board and committee meetings. Investigate ways to reduce the number of Board
Meetings. Manage agendas more effectively to balance meeting content and time. In progress / On
schedule. Completed revised payment of claims process. Meeting management / planning in progress.
c)Submit a mid-year progress report on the status of 2022 goals and a final report in December. Complete.
d)Other goals as directed by the Board or on an as-needed basis.
Assessment: All complete or in progress and on schedule. Board comment and direction requested for
items a and b.
+------+------+------+------+
0 1 2 3 4
3. Support Community Relations and Initiatives:
a)Support appropriate workforce and affordable housing initiatives, as directed, with community partners
and developers including policy and/or code modifications to reduce connection fees, and investigate
related state and federal grant opportunities. Connection fee changes complete. Ongoing.
b)Work with the City and other community partners on energy efficiency and community renewable
energy initiatives including solar and biomass. In progress. STZED partner on biomass. Solar project.
c)Work with the Tahoe Keys, Lukins, and Lakeside Park as a proactive community partner on issues of
common interest. Consider including them in leak detection and other technology partnerships. In
progress and ongoing. Significant work with Tahoe Keys.
34
Mid-Year Status Report to the Board on 8/04/22
d)Work with regional fire and water partners to develop and launch an “Adopt a Hydrant” program.
Outreach program developed, awaiting launch this Fall.
e)Launch District sustainability webpage with dashboard that tracks key efficiency, conservation, and
sustainability metrics. In progress / On schedule.
f)Other goals as directed by the Board or on an as-needed basis. Coordinate on Lake Valley Fire Station.
Work with Tahoe Keys on water supply and integration alternatives.
Assessment: All complete or in progress and on schedule.
+------+------+------+------+
0 1 2 3 4
4.Promote Effective Legislative Advocacy:
a)Work closely with State regulators and consultants on the practical implementation of recently passed
water conservation regulations. In progress / On schedule. Extensive DWR and SWB collaboration.
b)Lead District-wide efforts to coordinate on legislative advocacy and regulatory activities, including
funding opportunities, and connections with local, regional, state, and national associations. In progress
/ On schedule.
c)Provide leadership and direction for regional water coalition in state and federal advocacy efforts. In
progress / On schedule. First-ever LTRA funding for water infrastructure projects. Extensive regional,
state, and federal advocacy efforts. Record collaboration with regional partners.
d)Other goals as directed by the Board or on an as-needed basis. Expand ACWA collaboration.
Assessment: Outstanding progress and results. All complete or in progress and on schedule.
+------+------+------+------+
0 1 2 3 4
5.Strategic and Long-Term Planning:
a)Develop annual update of 10yr CIP for Board approval balancing water and wastewater system needs
with customer rates and staff capacity. Completed. Update website.
b) Implement Management Team goal setting and tracking processes. In progress / On schedule.
c)Coordinate evaluation and completion of District-wide plans and reports. Seek timelier and more cost-
effective implementation and production. In progress / On schedule.
d)Develop Recycled Water Strategic Plan. Host public and stakeholder meetings. Engage the Board on plan
development and provide progress updates. Complete initial screening of alternatives. In progress / On
schedule.
e) Update Emergency Response Plan. In progress / On schedule.
f)Complete Alternative Groundwater Management Plan 5-Year Update and begin project implementation.
Completed.
g)Explore potential alternatives for future District workforce housing and address childcare challenges. In
progress. Formed community partnership. Remote work policy nearing completion. Housing element
needs attention.
35
Mid-Year Status Report to the Board on 8/04/22
h) Expand asset management program and leverage it to inform the Capital Improvement Program. In
progress / On schedule. Multiple projects underway.
i)Other goals as directed by the Board or on an as-needed basis.
Assessment: In progress and on schedule. Workforce housing item needs attention.
+------+------+------+------+
0 1 2 3 4
6.Provide reliable and safe water distribution, wastewater collection and treatment, and recycled water land
application systems:
a)Complete City hydrant procurement agreement and begin ARPA hydrant installations. In progress.
b)Meet with City and Lake Valley regarding District dispatch on 911 fire calls, information sharing,
partnership opportunities. In progress / Behind schedule. Some delay due to changing fire chiefs.
c)Replace 2 miles of undersized and leaking waterlines. In progress / On schedule.
d)Begin rehabilitation of Big 5 Pump Stations. Continue rehabilitation of Secondary Clarifiers. In progress.
Clarifiers delayed on year due to SRF funding schedule.
e)Complete electrical assessment at WWTP and field stations. Prioritize replacements and incorporate
into the asset management program. In progress / On schedule.
f)Complete hazard assessment and resiliency plans at all District field stations. Apply for grant funding for
implementation of identified actions. Completed.
g)Update system-wide standby power assessment and critical element inventory. Prioritize and schedule
improvements including spare parts, fuel storage and battery facilities. In progress / Behind schedule.
h)Pursue plant solar project and other renewable energy generation and storage alternatives to increase
system reliability and reduce costs. In progress / On schedule. Storage alternatives needs attention.
i) Complete video inspection of sewer system at a 10% annual inspection rate. Identify priority
rehabilitation / replacement projects and incorporate into the CIP program. In progress / On schedule.
j)Develop manhole accessibility improvement plan. Behind schedule.
k)Complete assessment of sewer and water crossings. Prioritize improvements. In progress / On schedule.
l)Complete system-wide fire hydrant assessment. Replace and repair faulty hydrants. In progress.
m)Begin system-wide valve exercising and assessment. Identify critical valve replacements. In progress.
n)Transition the District Laboratory’s certification from ELAP to TNI Accreditation. In progress.
o)Review physical and cyber security needs across District facilities. Identify and prioritize needs and begin
implementation. In progress / On schedule.
p)Complete and make available to customers and the Board the 2021 “Consumer Confidence Report.”
Mitigate/correct any identified water quality issues in a timely manner. Consider including water quality
data into sustainability dashboard. CCR Completed. In progress / On schedule.
q)Repair sewer leaks and clogs in a timely manner to avoid impacts to the environment. Ongoing.
r)Other goals as directed by the Board or on an as-needed basis.
Assessment: Good progress in many areas. Attention needed on a, b, g, h, j, m, and o.
+------+------+------+------+
0 1 2 3 4
36
Mid-Year Status Report to the Board on 8/04/22
7) Foster a culture of efficient water use in our community:
a)Increase data collection and analysis to reduce water loss and improve water efficiency efforts. Seek
grant funding and partnership to alleviate costs of data collection, analysis, and reporting. Excellent
progress with $422,486 in state grant funds on the way to purchase and install outdoor collector
hardware, data infrastructure and AMI/SMART Meter user fees to increase data collection and analysis
to reduce water loss.
b)Update water conservation ordinance for drought resiliency. In progress / On schedule.
c)Expand educational material on the water conservation benefits of native plant landscaping and the
adverse impacts of turf grass. Utilize social media to expand messaging. In progress / On schedule.
d)Evaluate coordination of Water Wise House Calls with energy audits to improve customer service. In
progress / On schedule. Internal management of house calls have increased customer service and
effectiveness.
e)Other goals as directed by the Board or on an as-needed basis. Expand conservation work with Tahoe
Keys.
Assessment: Great progress in many areas. All complete or in progress and on schedule.
+------+------+------+------+
0 1 2 3 4
8) Develop staff to ensure professionalism, continuity of organizational knowledge and succession planning:
a)Seek efficiencies in the training process. Evaluate needs and costs of various training programs. Expand
and promote online and virtual training and educational opportunities. In progress / On schedule.
b) Expand staff resource center for improved personal and professional performance. In progress.
c)Develop interim and transitional staffing plan for Recycled Water program management. In progress.
d)Succession and transition planning for the Engineering Hydrologist position and in the Customer Service,
Accounting and Grants departments. One complete, one in progress with potential change in schedule.
e)Increase cross-training opportunities District-wide. In progress / On schedule. New ideas underway to
expand crosstraining and succession planning opportunities for existing staff.
f)Other goals as directed by the Board or on an as-needed basis. Accelerate SOP development.
Assessment: All complete or in progress and on schedule.
+------+------+------+------+
0 1 2 3 4
9) Continue to be effective financial stewards:
a)Develop responsible budget for Board approval. Monitor spending. Minimize overages. Seek efficiencies.
Identify changes, trends, needs. In progress / On schedule.
b)Monitor and deliver cost-effective design and construction of approved 2022 projects. In progress.
37
Mid-Year Status Report to the Board on 8/04/22
c)Seek additional EDWA funding for groundwater management activities, legislation and regulatory
efforts, water efficiency and asset management projects and programs. In progress.
d) Implement grant funded hazard assessment and fuels reduction projects. In progress / On schedule.
e)Seek a more cost-effective and reliable power supply including renewable energy generation and
storage options. Evaluate system changes to facilitate time-of-use cost reductions. Advance energy
management, billing, and measurement. Evaluate and implement opportunities to increase energy
efficiency, reduce energy consumption, and minimize costs system-wide. Needs attention.
f)Expand in-house design capabilities and capacity in lieu of consultant work. In progress / On schedule.
g)Develop Engineering Manual to streamline project management and contracting processes. In progress.
h)Other goals as directed by the Board or on an as-needed basis.
Assessment: Good progress. Consider new monitoring elements for item a. Attention needed on c and e.
+------+------+------+------+
0 1 2 3 4
10) Provide a safe and harmonious work environment for our employees:
a)Meet legal, staff, health, and system requirements relative to COVID. Help maintain staff unity amidst
widely differing views and expectations. Update COVID policy. In progress / On schedule.
b)Promote an empowered, positive and productive District culture of excellence throughout all
departments. In progress / Ongoing. Attention needed in some departments. Revisit strategy. Consider
training and team building.
c)Address any identified morale and respectful workplace issues in a timely manner. Complete timely
conflict resolution actions. Develop and begin implementation of personal improvement plans as
appropriate to address performance issues. In progress / Ongoing. Often reactive. Be more proactive.
d)Keep employees informed, engaged, and appreciated through multiple channels. In progress.
e)Review and update safety policies. Expand access to on-line training alternatives. Needs attention.
f)Improve building security, especially Board Room and Customer Service areas. Complete conceptual
design and seek grant funding. Begin implementation of any identified high priority security
improvements. In progress. Grant application unsuccessful. Assessment in progress.
g)Complete initial structural, safety, and needs assessment for Lower and Fountain Shop areas. In
progress / On schedule.
h)Develop standard and improved Onboarding (new staff) and Offboarding / Exit-Interview (departing
staff) processes. In progress. Needs attention.
i)Promote access to mental health offerings. In progress / Ongoing.
j)Other goals as directed by the Board or on an as-needed basis.
Assessment: Some progress. Attention needed on b, e, f, and h.
+------+------+------+------+
0 1 2 3 4
38
Mid-Year Status Report to the Board on 8/04/22
11) Promote public awareness of all District activities and the value of District services:
a)Complete multi-channel public outreach to support FY22-23 budget process and other District activities.
Include website, print, social media, local TV and radio. Complete Board and public budget workshops.
In progress / Ongoing.
b)Promote the value of District services. Look for ways to remind customers that the District has the
lowest combined water and sewer rates in the Tahoe area while providing a high quality of service.
In progress / Ongoing.
c)Expand social media presence to highlight District accomplishments, water conservation programs,
outages, planned projects, and community events. Great progress. Increased Facebook audience by 33%,
Instagram by 39%, launched twitter with 31 followers, expanded LinkedIn with 161 followers. Reached
26,000 people on Facebook, 8,300 on Instagram and 1,700 on LinkedIn. Average one social media post
per day.
d)Meet with at least 6 local area executives at least once per year. Completed and ongoing.
e)Communicate and celebrate accomplishments internally and externally. In progress / Ongoing.
f)Evaluate feasibility, pros/cons, and cost of re-branding District name and logo. Initial research
completed. Looking for additional direction on August 4th. Coordinate as part of updated vision, mission,
and strategic goals effort?
g)Other goals as directed by the Board or on an as-needed basis.
Assessment: Completed or on scheduled or ongoing. Board direction needed on f.
+------+------+------+------+
0 1 2 3 4
12) Maximize appropriate use of technology to improve operational efficiency and prioritize asset
replacement:
a)Expand communications capabilities in both stationary and mobile applications. Facilitate direct data
transfer to asset management system. Utilize scheduling function for workload planning. In progress /
On schedule.
b)Consider options for replacement of computerized maintenance management system. In progress. Isle
under contract. Awaiting new AMA.
c)Establish a bi-annual leak detection and water loss monitoring program. In progress / On schedule.
d)Expand use of Laserfiche forms to streamline and digitize processes, including review process. In
progress. 11 processes digitized so far this year. Review process needs attention.
e)Convert paper permit cards to electronic process. In progress / On schedule.
f) Track and report Vehicle Miles and Greenhouse Gas Emissions. Develop goals. In progress. Goal
development in progress. Working with Isle and awaiting partners.
g)Other goals as directed by the Board or on an as-needed basis.
Assessment: Good progress. Attention needed on review process and item f.
+------+------+------+------+
0 1 2 3 4
39
Mid-Year Status Report to the Board on 8/04/22
Guide to the Status Indicator:
Example Assessment of Mid-Year Status (shown as unfilled triangle)
Example of Projected End-of-Year Status (shown as solid triangle)
+------+------+------+------+
0 1 2 3 4
0 – No Progress
1 – Some Progress
2 – Fair Progress
3 – Good Progress
4 – Complete / Substantially Complete
40
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: August 3, 2022
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government
Code, Conference with Legal Counsel regarding Potential Litigation (two cases).
SCHEDULE: N/A
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
41
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: August 4, 2022
ITEM – PROJECT NAME: Public Employee Performance Evaluation – General
Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957(b)(1)) of the California Government Code,
Closed Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
42