20221006 District Board Agenda 10-06-2022 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, October 6, 2022 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. PRESENTATION:
Award Government Finance Officers Certificate of Achievement of Excellence in Financial
Reporting (President Sheehan)
7. ITEMS FOR BOARD ACTION
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project
(Ivo Bergsohn, PG, HG, Hydrogeologist)
Pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
complete temporary measures and construction of the Tallac Creek Sewer Pipeline
Project to prevent the collapse of the District’s Baldwin Beach sewer pipeline into Tallac
Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project
(Julie Ryan, Engineering Department Manager)
Continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
REGULAR BOARD MEETING AGENDA – October 6, 2022 PAGE – 2
c. 2023 Black Bart Waterline Replacement Project
(Trevor Coolidge, Senior Engineer)
Award the 2023 Black Bart Waterline Replacement Project to Vinciguerra Construction
in the amount $3,425,176.
d. Laboratory Department Staffing
(Dan Arce, Laboratory Director)
Authorize a new limited-term, part-time position in the Laboratory titled Quality Control
Officer
e. Luther Pass Pump Station Pump 1 Installation
(Julie Ryan, Engineering Department Manager and Jeremy Rutherdale, Pumps Crew Supervisor)
1) Authorize Flowserve to be the sole source brand and sole provider for pump systems,
including appurtenances and select services, at Luther Pass Pump Station; 2) Authorize
staff to execute a Purchase Order with Flowserve to provide and install a pump base for
Pump 1 at Luther Pass Pump Station in an amount not to exceed $200,000. 3) Authorize
staff to execute a Purchase Order with Flowserve to provide a pump base for Pump 2 at
Luther Pass Pump Station in an amount not to exceed $75,000.
f. Engineering Department Staffing
(Julie Ryan, Engineering Department Manager)
Authorize staff to add four new positions to the Engineering Department: 1)
Senior/Associate Engineer; 2) Staff Engineer I/II; 3) Engineering Inspector I/II/III; and
4) CAD Analyst I/II.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
a. Paperless Board Agendas - System Efficiency and Sustainability Committee
b. Ad-Hoc Tahoe Keys Negotiations Committee Update
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. EL DORADO WATER AGENCY PURVEYOR REPORT
11. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Legislative Update (Shelly Thomsen, Public Affairs and Conservation Manager)
12. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Safety Program / Standard Operating Procedures
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
09/15/2022 – 2:00 p.m. Regular Board Meeting at the District
09/19/2022 – 10:30 a.m. El Dorado Water Agency Meeting in Placerville
09/20/2022 – 1:00 p.m. Solar and Community Power Committee meeting at the District
09/27/2022 – 1:20 p.m. Ad-Hoc Tahoe Keys Negotiations Committee meeting at the District
10/06/2022 – 12:30 p.m. Operational Structure, Service and Efficiency Committee Meeting at the District
Future Meetings/Events
10/11/2022 – 5:30 p.m. Board of Directors Candidate Public Forum at the District
10/17/2022 – 3:30 p.m. Operations Committee Meeting at the District
10/20/2022 - 2:00 p.m. Regular Board Meeting at the District
REGULAR BOARD MEETING AGENDA – October 6, 2022 PAGE – 3
14. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
b. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
ADJOURNMENT (The next Regular Board Meeting is Thursday, October 20, 2022, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – October 6, 2022 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, October 6, 2022
ITEMS FOR CONSENT
a. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE I - REBID
(Trevor Coolidge, Senior Engineer)
Authorize staff to file a Notice of Completion with the El Dorado County Clerk for the Keller-
Heavenly Water System Improvements Project, Phase I – Rebid Project.
b. SURPLUS EQUIPMENT
(Heidi Baugh, Purchasing Agent)
Authorize TNT Auction of Nevada, Inc. to auction South Tahoe Public Utility District surplus at
public on-line sale.
c. TAHOE MOUNTAIN, ANGORA CREEK, CLEARVIEW MOUNTAIN MEADOW, LAKE TAHOE
BOULEVARD WATERLINE REPLACEMENT PROJECTS
(Taylor Jaime, Staff Engineer and Adrian Combes, Senior Engineer)
Approve the proposed Scope of Work from Lumos & Associates to provide survey services for
the Tahoe Mountain, Lake Tahoe Blvd, Angora Creek, and Clearview/Mountain Meadow
Waterline Preplacement Projects; and 2) Authorize General Manager to execute Task Order
6A in the amount of $106,800.
d. 2022 AL TAHOE FLUSHING PROGRAM
(Adrian Combes, Senior Engineer)
Approve Change Order No. 1 for NO-DES in the amount of $57,479.60 for the 2022 Al Tahoe
neighborhood flushing program.
e. EMERGENCY GENERATOR REPLACEMENT PROJECT
(Stephen Caswell, Principal Engineer)
Approve project Closeout Agreement and Release of Claims for Cal-Electro, Inc., for the
Emergency Generator Replacement Project.
f. UPPER TRUCKEE PUMP STATION REHABILITATION PROJECT
(Brent Goligoski, Associate Engineer)
Authorize staff to advertise for construction bids for the Upper Truckee Pump Station
Rehabilitation Project.
g. LUTHER PASS PUMP STATION RECYCLED WATER TANKS REHABILITATION DESIGN
(Brent Goligoski, Associate Engineer)
Approve Proposal from Beyaz & Patel, Inc., to provide additional engineering services for
structural rehabilitation of Luther Pass Pump Station Tank No. 1; and (2) Authorize the General
Manger to execute Task Order No. 1A with Beyaz & Patel, Inc. in an amount not to exceed
$22,800.00.
REGULAR BOARD MEETING AGENDA – October 6, 2022 PAGE – 5
h. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Receive and file Payment of Claims in the amount of $1,635,924.26
i. REGULAR BOARD MEETING MINUTES: September 1 and September 15, 2022, AND SPECIAL
BOARD MEETING MINUTES: September 8, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve September 1, 8, and 15, 2022, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I
-Rebid
REQUESTED BOARD ACTION: Authorize staff to file a Notice of Completion with the El
Dorado County Clerk for the Keller-Heavenly Water System Improvements Project,
Phase I – Rebid Project.
DISCUSSION: District staff has inspected the first phase of the Keller-Heavenly Water
System Improvements Project (Project) and has found that White Rock Construction,
Inc., has substantially met all the Contract requirements, effective September 16, 2022.
The Project installed a new Pressure Reducing Valve (PRV) station, replaced watermain
for both water quality and fire flows, demolished one of two outdated water tanks at
the Keller Tank site, and constructed a new tank foundation for Phase 2 of the Project
that will construct a new water tank.
Staff requests approval to file a Notice of Completion with the El Dorado County
Recorder, which will initiate the Stop Notice filing period. Staff will bring a Closeout
Agreement and Final Pay Estimate to the Board separately as a future item, following
the end of the 30-day Stop Notice filing period.
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 2030-7022/15W007
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Notice of Completion
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1
RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: STARLET GLAZE
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: N/A NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2.The FULL NAME of the OWNER is South Tahoe Public Utility District
3.The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4.The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5.The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6.The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property
was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7.A work of improvement on the property hereinafter described was COMPLETED on September 16, 2022.
8.The work of improvement completed is described as follows: Keller-Heavenly Water System
Improvements Project, Phase 1-REBID
9.The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is White Rock
Construction, Inc.
10.The street address of said property is: See Exhibit “A” attached.
11.The property on which said work of improvement was completed is in the City of South Lake Tahoe,
County of El Dorado, State of California, and is described as follows:
As shown in Exhibit “A” attached hereto and made a part hereof.
DATE: October 6, 2022
SIGNATURE OF OWNER OR AGENT OF OWNER
Kelly Sheehan, Board President
VERIFICATION FOR INDIVIDUAL OWNER:
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid
interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents
thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
October 6, 2022 at South Lake Tahoe, California
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
Kelly Sheehan, Board President
2
EXHIBIT “A” Notice of Completion
Keller-Heavenly Water System Improvements Project, Phase 1- REBID
The site of the work is in the Heavenly Valley neighborhood of the City of South
Lake Tahoe and adjoining unincorporated land in the County of El Dorado,
California, including work on District property, US Forest Service land, private
property, and adjacent right-of-way.
The work to be performed consists of: installation of approximately 945 LF of 8”
PVC waterline, transfer of domestic water services, fire hydrant installations,
demolition of an existing water tank, grading and structural fill for a new tank pad,
rockfall fencing installation, roadway grading, construction of a concrete water
tank foundation, tank site piping, abandonment of existing piping, removal and
replacement of a pressure reducing valve and vault, instrumentation and
communication equipment, paving and curb restoration, contaminated soil
removal, implementation of permanent erosion control measures at the tank site,
and other related activities described in the plans and specifications.
Notice of Completion
Keller-Heavenly Water System Improvements Project, Phase 1- REBID
EXHIBIT “A”
3
CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the Notice of
Completion that was approved by the Board of Directors of the South Tahoe Public
Utility District, County of El Dorado, State of California, and executed by Board
President, Kelly Sheehan.
Date Approved: ____________________________
Certified by: ____________________________ _______________________________
Melonie Guttry, Clerk of the Board
4
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Heidi Baugh, Purchasing Agent
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Surplus Equipment
REQUESTED BOARD ACTION: Authorize TNT Auction of Nevada, Inc. to auction South
Tahoe Public Utility District surplus at public on-line sale.
TNT Auction of Nevada, Inc. (TNT) specializes in municipal and fleet auctions. They will be
holding a simultaneous live (Reno area) and on-line auction in October. The District will
be piggybacking off the State of Nevada contract and will have the surplus picked up
from our site by the buyers to avoid transportation costs.
The following surplus items will be listed on the on-line auction in October.
(1) 114 REDI-Clamps of varying sizes and quantities. These items have been
removed from active inventory and are no longer used in District’s
infrastructure repairs. These items have been occupying significant space
in the upstairs storage area needed for current supplies.
The combined value of these items is approximately $5,216.31
(2) Sixteen 2 inch tapered riser rings for 24-inch manholes. These items have
been sitting in the Cold Barn and Boneyard for at least 12 years. They are
no longer compatible with District infrastructure. They are occupying
space that is desperately needed for items currently being used.
The value of these items is approximately $2,200
(3) Equipment #47 – 2003 Caterpillar 430D Backhoe, VIN#
CAT0430DCBNK03190, 5,713 hours. Vehicle runs, moves, and digs; but
needs significantly more work than it’s worth.
Suggested minimum bid is $8,000
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
5
Heidi Baugh
October 6, 2022
Page 2
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
6
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Taylor Jaime, Staff Engineer
Adrian Combes, Senior Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAMES: Tahoe Mountain, Angora Creek, Clearview Mountain Meadow,
Lake Tahoe Boulevard Waterline Replacement Projects
REQUESTED BOARD ACTION: Approve the proposed Scope of Work from Lumos &
Associates to provide survey services for the Tahoe Mountain, Lake Tahoe Blvd, Angora
Creek, and Clearview/Mountain Meadow Waterline Preplacement Projects; and
2) Authorize General Manager to execute Task Order 16A in the amount of $106,800.
DISCUSSION: Staff is currently preparing applications for State Revolving Fund Loans
and Lake Tahoe Restoration Act funding that, if awarded, will require the District to
construct the Tahoe Mountain, Lake Tahoe Boulevard, Angora Creek and
Clearview/Mountain Meadow Waterline Replacement Projects (Projects) in 2025 and
2026. These Projects are currently slated for construction from 2028 to 2031. In
anticipation of these awards, staff must begin preparing construction plan sets in
preparation for bidding in August 2024.
Staff selected Lumos & Associates, Inc. (Lumos), from its list of on-call surveyors to put
together a proposal to conduct field surveying that will be used to produce
topographic survey maps and .dwg files to be used for the design of the four projects
listed above. Each of these four projects are in close proximity, therefore it is practical to
survey all of these project areas at the same time. It is critical that this work is completed
before significant snow falls so that District engineering staff has the required survey
information necessary to develop construction plans for these Projects during the
upcoming winter months.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
7
Taylor Jaime and Adrian Combes
October 6, 2022
Page 2
Lumos’ proposal includes a cost breakdown on a per project basis, as requested by the
District. The estimated costs per project are shown in Table 1, below:
Table 1: Lumos’ Surveying Fee Breakdown Per Project
Project Area Tahoe
Mountain
Lake Tahoe
Blvd. Clearview Angora
Creek Total
Estimated
Hours 88 118 142 156 504
Fee $18,700 $25,100 $30,100 $32,900 $106,800
% of Total 17.5% 23.5% 28.2% 30.8% 100%
This task order will be an amendment to Task Order No. 16 that was authorized last
month, allowing Lumos to commence the aerial portion of the surveying for these
Projects, which had to be conducted as soon as possible.
Lumos currently has a Master Services Agreement (MSA) for surveying with the District
which will be utilized for this task order.
SCHEDULE: As soon as possible
COSTS: $18,700 (TMTNWL), $25,100 (LTBVWL), $30,100 (CLRVWL), $32,900 (ANGOCK)
ACCOUNT NO: 20.30.8366 (TMTNWL), 20.30.7521 (LTBVWL), 20.30.8375 (CLRVWL),
20.308374 (ANGOCK)
BUDGETED AMOUNT AVAILABLE: $117,760
ATTACHMENTS: Lumos & Associates Proposal
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
8
Carson City Fallon Lake Tahoe Reno www.LumosInc.com
P:\LA22.778 - Tahoe Mtn. - Clearcreek - Angora - LTB\LA22.778 - Tahoe Agora.docx
Lake Tahoe
312 Dorla Court, Suite 202 | PO Box 890
Zephyr Cove, Nevada 89448
775.588.6490
September 19, 2022 LA22.778
Mr. Adrian Combes, P.E.
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Via email: acombes@stpud.dst.ca.us
Subject: Topographic Survey Proposal for Tahoe Mountain, Angora Creek,
Clearview, & Lake Tahoe Blvd. Waterline Projects
El Dorado County, CA
Dear Adrian:
Lumos and Associates, Inc. is pleased to provide you with this proposal for land surveying services
for your project within the Tahoe Mountain, Angora Creek, Clearview, & Lake Tahoe Blvd. service
area.
Project Understanding
The proposed project is generally located within the Mountain View Estates subdivisions in Sections
18 & 19, T12N, R18E, El Dorado County, California. It is our understanding that the scope of work
for this project is to prepare a topographic survey map for waterline design purposes. The limits of
the project are per the attached exhibit prepared by the District that generally include all roadways
within the project area and extending 5’ behind existing right of ways. We propose the following
Scope of Services for the project.
Project Scope
Topographic Mapping
Lumos and Associates, Inc. will perform a topographic survey map at 1”=40’ scale with 1 foot
contour interval accuracy in accordance to National Map Accuracy Standards for the subject
project. The elements of the survey and map will be prepared in compliance with the specified
items delineated in the Request for Proposal dated September 14, 2022, also attached hereto for
reference.
Our methodology will include a fixed wing flyover of the site to collect aerial imagery from which an
orthophoto of the entire project area will be generated. We have provided the scope and fee for
the aerial imagery collection and orthophoto generation in a separate proposal in order to allow for
a faster authorization and mobilization. Due to the reduced daylight and lowering of the sun angle
in the fall it is highly desirable to collect the aerial imagery as soon as possible.
That effort will be followed with an on-ground survey utilizing conventional total station equipment
to locate detail features not captured by the aerial photography. The on-ground survey will
specifically include individual trees above 8”dbh, utility features, and any other features deemed
9
September 19, 2022
Page 2
LA22.778
necessary to meet the requirements of the survey. All survey control will be based upon the
California State Plane Coordinate System, Zone 2, with elevations tied to the NAVD 88 datum.
Lumos will review record right-of-way mapping along the project alignment. The mapping for the
entire alignment to be surveyed will be calculated prior to beginning the field work. During the
ground survey portion of this project, existing right-of-way monuments and property corners will be
located along the project corridor. A best fit of the existing right-of-way will be made based upon
found monuments and record mapping.
Once the field data has been collected, mapping will consist of combining the photogrammetry with
the ground based survey data into a single product prepared in the AutoCAD Civil3D platform. A
Civil3D surface for the entire project will be generated. In addition to the Civil3D surface, a color
orthophoto of the entire project area will be provided, including the areas within the private parcels
that are not included in the detailed survey areas.
Schedule – Based upon the anticipated NTP date of October 10th, and assuming prior approval of
the aerial photography collection, the field work for the Tahoe Mountain portion will be completed
prior to substantial snow fall with delivery of the Tahoe Mountain mapping by December 31st 2022.
Depending on weather conditions this fall, as much field work as possible will be completed on the
remaining three project areas. Any remaining field work not completed before significant snow fall
will be finished as soon as the snow melts in the spring of 2023. The mapping and deliverables for
the Clearview, Angora, and Lake Tahoe Blvd. areas will be delivered by June 30, 2023. Delivery of
these three areas may be accelerated if their field work can be completed before significant snow
this fall.
Additional Considerations:
This scope of services assumes that the setting of aerial control and photo collection will be
conducted under a separate proposal and is not included in the scope of this proposal.
This scope of services does not include any verification or research of existing ownership.
There may be areas discovered that could have a material discrepancy in the public record
compared to what is found in the field. If this occurs, we will present the findings. If the
proposed improvements are in the vicinity of any possible conflicts, additional field work and
research could be indicated with the possible requirement of a Record of Survey. In such
event, we would appreciate the opportunity to provide a proposal for a modification to our
scope and fees accordingly.
Topographic Mapping Fee and Hours
Project Area:
Tahoe
Mountain
Lake Tahoe
Blvd. Clearview Angora
Estimated Hours: 88 hrs 118 hrs 142 hrs 156 hrs
Fee: $ 18,700 $ 25,100 $ 30,100 $ 32,900
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September 19, 2022
Page 3
LA22.778
All work will be performed under the direction of a California licensed Professional Land Surveyor,
license number L-9685. All field work for survey crew time on site will be subject to El Dorado
County Prevailing Wage rates paid to all survey crew members.
Thank you again for allowing Lumos and Associates to provide you with this proposal. Please do
not hesitate to call me if you have any questions.
Sincerely,
Michael Craven, L.S., PE (OR & WA)
Project Surveyor- Tahoe Office
CC: Greg Phillips, P.L.S., WRS – Director Survey Division
Taylor Jaime, Staff Engineer, S.T.P.U.D.
11
September 19, 2022
Page 4
LA22.778
Project Area Limits
12
September 19, 2022
Page 5
LA22.778
Project Area Limits (cont).
Note: The Clearview Mountain Meadow area does not include all the private ownership between
Mountain Meadow Dr. and Dixie Mountain Drive. Only the area in the right-of-way +5’ will be
included in the survey.
13
Standard Fee Schedule
July 1, 2022
· Fees for prevailing wage rate projects available upon request.
· Map filing, checking, consulting, and other fees paid on behalf of the client shall be billed at cost plus fifteen percent (15%).
· Overtime hours will be billed at 1.5 times standard rate where applicable.
· Survey and Field crew billing rates include standard field survey equipment and truck up to 30 mile radius, after which mileage rates
apply
· Fees for depositions and testimony will be billed at two (2) times the standard billing rates
Engineering Per Hour
Director $260
Group Manager 245
Senior Project Manager – Special Projects 245
Assistant / Project / Senior Project Manager 170/200/215
Staff / Project / Senior Hydrogeologist 175/185/190
Staff / Project / Senior Engineer 160/170/180
Assistant / Project / Senior Project Coordinator 125/150/160
Project / Senior Project Designer 135/145
Engineering Technician I / II 115/125
Support Technician 95
Construction Per Hour
Director $260
Materials Engineering Manager 215
Assistant / Project / Senior Project Manager 170/200/215
Geotechnical Engineer 210
Construction Services Supervisor / Engineer 150/175
Assistant / Project / Senior Project Coordinator 125/150/160
Geotechnician 145
Inspector / Senior Inspector (includes nuclear gauge) 125/135
Engineering Technician I / II 115/125
Materials Technician I / II (includes nuclear gauge) 105/110
Surveying Per Hour
Director $260
Group Manager 245
Assistant / Project / Senior Project Manager 170/200/215
Staff / Project / Senior Surveyor 150/165/175
Assistant / Project / Senior Project Coordinator 125/150/160
Photogrammetrist / Photogrammetry Manager 140/160
Surveying Technician I / II 115/125
Party Chief 165
Chain Person 80
Administrative & Other Services Per Hour
Administrator $90
Clerical 80
30x42 Color / B&W (per copy) 10/5
24x36 Mylar / Color/B&W (per copy) 20/5/3
8.5x11 Color / B&W (per copy) 0.50/0.15
Mileage (per mile) 0.75
Invoices are due upon receipt and considered to be past due after 30 days.
This fee schedule applies to services provided from January 1, 2022 until further notice. 14
September 14th, 2022
To: Greg Phillips, Lumos
From: Taylor Jaime, South Tahoe PUD
Re: Request for Letter Proposal – Glenwood-Rancho Waterline
Greetings,
South Tahoe Public Utility District (STPUD) requests a letter proposal from your company to conduct a
topographic survey for four upcoming projects within proximity of each other in South Lake Tahoe, CA.
The projects include: Tahoe Mountain Waterline, Angora Creek Waterline, Clearview Waterline, and Lake
Tahoe Blvd Waterline. The specific locations are shown on the attached maps and separate .kmz file. The
intent of the survey is to capture topography and existing features information needed for water pipeline
replacement design in a residential neighborhood.
Your company is to perform a field survey and prepare a land based topographic survey map showing
the following information:
• Horizontal Coordinates based on NAD83 California State Plane Zone 2 (US Feet)
• Vertical Control based on NAVD88 (US Feet)
• Provide survey point ASCII file in PNEZD comma delimited format.
• Provide 3D tin lines (DTM) for surface creation.
• Street Address’s for parcels on both sides of the subject streets.
• Show existing features within and extending 5’ behind the Right-of-Way along all streets within
the project area including:
o Sidewalk
o Curb and gutter
o Center and fog lines
o Trees (8” dbh or greater)
o Bushes, brush and vegetation areas (50 ft2 or greater)
o Bear boxes/trash enclosures
o Boulders (include approximate diameter)
o Rock slope protection
o Fences
o Gates
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
15
o Edge of pavement (including roadway and driveways)
o Dirt trails and all visible above ground surface features
o All utilities
• Show all existing water service valves and meters, even if located outside of the right-of-way.
• Show all existing fire hydrants.
• Show rim and all invert elevations of sewer/storm drain main in each direction and specify pipe
size in all manholes, catch basins and inlets. Include inner diameter or dimensions for each
structure. Provide a utility detail sheet for each structure.
• Locate any visible Underground Service Alert (USA) underground utility mark outs.
• Locate any clearly visible trench locations such as newly installed Natural Gas, Traffic Signal Loops,
Electrical, Telephone, or TV Cable utilities.
• Locate all overhead utility poles and guy wires, power vaults, transformers, and above ground
cabinets, private power features or lighting within 5 feet outside of right of way.
• Contours at 1’ interval; 5’ Major and 1’ index contours.
• Show record street centerline, right-of-way, easement and lot information.
• Set temporary control points every 1,000 LF and a minimum of one per street and provide
information with deliverables. Provide a list of control points in an editable format (.csv or
Excel)
• Topographic survey to extend up to survey limits provided.
• Any additional requirements listed in the RFQ for On-Call Land Surveying and Other Geomatics
Services
Surveyor will provide preliminary deliverable in .DWG and .PDF format for review by STPUD prior to
submitting final deliverables. Final .PDF file shall be signed and stamped. The AutoCAD .DWG shall utilize
standardized STPUD layering.
Please provide a description of the proposed methodology for the topographic survey and the estimated
labor hours. Schedule will be considered in selecting a surveyor and the District would like to have the
field survey work complete by mid-November and final deliverables of the Tahoe Mountain Waterline
Project complete by December 31st, 2022. The District would like remaining three project deliverables
completed by June 30th, 2023. Additionally, we would like to see the estimated costs broken down per
each of the four projects.
Provide the proposed schedule assuming a notice to proceed (task order) being issued September 30th,
2022. Attached for your information is a project area map showing the limits of the requested survey.
Please submit your proposal via email to acombes@stpud.us by 5:00 pm on Friday, September 23rd,
2022. If you have any questions, call me at (415) 533-2280.
Sincerely,
Taylor Jaime, EIT
Staff Engineer
South Tahoe Public Utility District
16
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: 2022 Al Tahoe Flushing Program
REQUESTED BOARD ACTION: Approve Change Order No. 1 for NO-DES in the amount of
$57,479.60 for the 2022 Al Tahoe neighborhood flushing program.
DISCUSSION: NO-Des was hired by the District to perform systematic flushing of the Al
Tahoe neighborhood in 2022, after a successful program in the Sierra Tract in 2021. It
was anticipated that the District had enough left over filters purchased during the 2021
project; however, due to a 500-foot section of pipe being plugged with sand,
additional filters were required as well as additional time. A section of pipe directly on
the discharge of the Paloma Well should have taken about two hours to flush, but
rather it took a week due to a sanding issue associated with a hole in the well casing.
This caused the need for additional filters that were hand delivered by the president of
NO-DES from New Mexico at no additional cost for delivery to keep the project from
stalling. The additional costs due to the filters and time needed to complete the
project is $57,479.60 which raises the total for the project from $149,890 to $207,369.60.
SCHEDULE: Upon Board Approval
COSTS: $57,479.60
ACCOUNT NO: 20.24.6052
BUDGETED AMOUNT AVAILABLE: $56,630
ATTACHMENTS: Change Order No. 1
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
17
1
CHANGE ORDER NUMBER 01
Project: 2022 NO-DES Flushing Program
Contractor: NO-DES
Date: 10.6.22 PO #: 2022-142
The Contract Shall Be Changed As Follows:
A. Increase Purchase Order amount for the contract with NO-DES by $57,479.60 from $149,890.00
to $207,369.60. The contract was based on time and material, therefore it does not need a
modification to the actual contract document. Due to the sand issue at the Paloma well, the
waterline in front of the well required a week of flushing and approximately 500 filters. This area
just about doubled the amount of filters needed for the project and increased the time needed to
complete the flushing of the Al Tahoe neighborhood.
TOTAL FOR ITEM A IS $57,479.60
TOTAL FOR CHANGE ORDER NUMBER 01 IS
A = $57,479.60
Dollar Amounts Contract Time
Original Contract $149,890.00 N/A
Previous Change Orders $0.00 N/A
Current Contract $149,890.00 N/A
THIS CHANGE ORDER $57,479.60 N/A
New Contract Total $207,369.60 N/A
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract
price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless
specifically noted in individual description(s).
Date: ____________________
Authorized By STPUD Board President
Date: _____________________
Accepted By Contractor
Date: _____________________
Reviewed By District Staff
18
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Emergency Generator Replacement Project
REQUESTED BOARD ACTION: Approve project Closeout Agreement and Release of
Claims for Cal-Electro, Inc., for the Emergency Generator Replacement Project.
DISCUSSION: Cal-Electro, Inc. has met all the requirements of the Contract.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: 1030-8629/13S019, 1030-7026/13S022, 1030-7046/13S026
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Closeout Agreement and Release of Claims
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
19
1
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe,
California, this 6th day of October, 2022, by and between South Tahoe
Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Cal-Electro, Inc.,
hereinafter referred to as "CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1.That the undersigned, as the authorized representative of CONTRACTOR, for
and in consideration of Six Million One Hundred Thirty-Six Thousand Five
Hundred Forty-Five Dollars ($6,136,545), contract amount, and the sum of
One Hundred Seventy-Four Thousand Six Hundred Thirteen Dollars and Sixty-One
Cents ($174,613.61) for said Contract Change Orders Nos. 1 and 2, receipt
of which is hereby acknowledged, as submitted waivers from all subcontractors
and suppliers in the form required by Civil Code §8132 - 8138, and does
hereby and for each of its successors, assigns and partners, release acquit
and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF
EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns,
officers, agents, servants, and employees, from any and all rights, claims,
demands, debts, obligations, liabilities, actions, damages, costs, expenses,
and other claims whatsoever, which might have been asserted against DISTRICT
by reason of any matter or thing which was the subject matter of or basis for:
A.The performance of all terms and conditions of that certain agreement
dated January 8, 2018 for Purchase Order Nos. 2018-157,
2018-158, 2018-161, and 20187-160, DISTRICT project described
as Wastewater Treatment Plant Emergency Generator Replacement
Project.
B.Change Order Nos. 1 and 2 as approved by the parties, pertaining to
Purchase Order Nos. 2018-157, 2018-158, 2018-161, and
20187-160 and shown in Payment Request No. 19, dated July 7,
2022.
2.That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR's completion of Purchase Order Nos.
2018-157, 2018-158, 2018-161, and 20187-160 does hereby and for each
of its successors, and assigns, releases, acquits and forever discharge and
each of its successors, assigns, officers, agents, servants, and employees,
and sureties from any and all rights, claims, demands, debts, obligations,
liability, actions, costs, expenses whatsoever which might have been asserted
against CONTRACTOR, except for the rights accruing to the DISTRICT in
California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action
to Recover Damage from Latent Deficiencies in Planning or Construction of
Improvements to Real Property," which rights are specifically not released, and
except for warranties and sureties provided by reason of any matter or thing
which was the subject matter of or basis for:
A.The performance of all terms and conditions of that certain agreement
dated August 8, 2018 for Purchase Order Nos. 2018-157, 2018-
158, 2018-161, and 20187-160 DISTRICT project described as
Wastewater Treatment Plant Emergency Generator Replacement
Project.
20
2
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining
to Purchase Order Nos. 2018-157, 2018-158, 2018-161, and
20187-160 and shown in Payment Request No. 19, dated July 7,
2022.
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of
the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and
its surety in respect to any portions of the Specifications for Purchase Order Nos.
2018-157, 2018-158, 2018-161, and 20187-160.
4. The DISTRICT has received no claims from the CONTRACTOR.
5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the County
Recorder on August 22, 2022. As such, the statutory lien period expired on
September 25, 2022.
6. The presently retained amount is $631,115.86
Original Contract amount $6,136,545.00
Total Change Order Amount $174,613.61
Less: Amount Previously Paid $5,680,042.75
(Request Nos. 1 through 19)
Retainage $631,115.86
BALANCE: $631,115.86
The retainage will be released to the CONTRACTOR at the expiration of the lien
period 35 (thirty-five) calendar days after date of recording a NOTICE OF
COMPLETION by El Dorado County Recorder or when all liens have been
released, whichever last occurs. Release pursuant to this agreement shall not
apply to CONTRACTOR's rights to the presently retained amount until such time
as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and
time of performance for Purchase Order No. after the execution of change orders
shall be as follows:
Original Contract Price $6,136,545.00
Original Calendar Days 700
Total Adjusted Price $6,311,158.61
Total Adjusted Calendar Days 931
8. It is understood and agreed by the undersigneds that the facts with respect to
which the foregoing Release is given may hereafter turn out to be other than or
different from the facts in that connection now known to be or believed by said
undersigneds to be true, and the undersigneds hereto expressly assume the risk
of the facts turning out to be different than they now so appear, and agree that
the foregoing Release shall be, in all respects, effective and not subject to
termination or recession by any such difference in facts and undersigneds hereby
expressly waive any and all rights the undersigneds have or may have under
California Civil Code Section 1542, which provides as follows:
21
3
"A general release does not extend to claims which the creditor does not
know or suspect to exist in his favor at the time of executing the Release
which if known by him must have materially affected his settlement with
the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to
be construed as an admission or admissions of liability on the part of either party
and that the parties deny liability hereof. The undersigneds agree that they will
forever refrain and forebear from commencing, instituting, or prosecuting any
lawsuit, action or other proceeding against the other party based on, arising out
of, or in any way connected with the subject matter of this Release.
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including
those of its Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the
CONTRACTOR has not heretofore assigned or transferred or purported to
assign or transfer to any person, firm, corporation, association or entity any of the
rights, claims, warranties, demands, debts, obligations, liabilities, actions,
damages, costs, expenses and other claims whatsoever and the CONTRACTOR
agrees to indemnify and hold harmless the DISTRICT against, without limitation,
any and all rights, claims, warranties, demands, debts, obligations, liabilities,
actions, damages, costs, expenses and other claims, including attorney's fees,
arising out of or connected with any such assignment or transfer or purported
assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of
their own choice in connection with the preparation and execution of this
Closeout Agreement and Release of Claims. The undersigned acknowledge and
represent that they understand and voluntarily consent and agree to each and
every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement, or
agreement, not herein expressed, have been made to the undersigned and that
this Release contains the entire agreement among the parties hereto and that the
terms of the Release are contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims
represent and warrant to the other party that the execution and performance of
the terms of this Release have been duly authorized by all requisite corporate,
partnership, individual, or other entity requirements and that said persons have
the right, power, legal capacity, and authority to execute and enter in the
Closeout Agreement and Release of Claims.
JOHN A. THIEL, P.E., M.B.A.,
GENERAL MANAGER/ENGINEER
DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
CONTRACTOR DATED
22
BOARD AGENDA ITEM 4f
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Upper Truckee Pump Station Rehabilitation Project
REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids for the
Upper Truckee Pump Station Rehabilitation Project.
DISCUSSION: This project consists of rehabilitation of the Upper Truckee Pump Station
including mechanical, structural, electrical, and instrumentation improvements. The
work includes the following:
• Replacement of all three existing sewer pumps, motors, and drive shafts with
three new dry-pit submersible chopper pumps.
• Replacement of electrical equipment, instrumentation, and control systems
• Structural modifications to the existing pump station building
• Replacement of discharge piping and valves
• Installation of new flow meters, bridge crane, access ladder, and ventilation fans
• Construction of site improvements and Best Management Practices (BMPs)
District staff is working with Carollo Engineers to complete plans and specifications for
the project. Following Board authorization, staff plans to advertise beginning in
October, open bids in late November, and return to the Board for award in December.
Actual construction will take place during 2023 and 2024 due to the anticipated long
lead times for procurement of pumps and electrical and controls equipment. Also, the
replacement of pumps and electrical equipment cannot begin until the District’s
temporary electrical and controls trailer becomes available upon completion of the
Tahoe Keys Pump Station Rehabilitation Project, expected mid-2023.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
23
Brent Goligoski
October 6, 2022
Page 2
The total Engineer’s Estimate for this project is $4,714,123. This project also includes a
$100,000 lump sum bid item for as-needed work on the sewer system and a $100,000
lump sum bid item for as-needed work on the water system, to be performed by the
contractor on a time and materials basis.
SCHEDULE: November 2022 - December 2024
COSTS: $4,914,123
ACCOUNT NO: 10.30.7056/UTSPSR
BUDGETED AMOUNT AVAILABLE: $4,234,767
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
24
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Luther Pass Pump Station Recycled Water Tanks
Rehabilitation Design
REQUESTED BOARD ACTION: Approve Proposal from Beyaz & Patel, Inc., to provide
additional engineering services for structural rehabilitation of Luther Pass Pump Station
Tank No. 1; and (2) Authorize the General Manger to execute Task Order No. 1A with
Beyaz & Patel, Inc. in an amount not to exceed $22,800.00.
DISCUSSION: In September 2019, the Board authorized a design contract with Beyaz &
Patel, Inc. (B&P), to evaluate alternatives and perform structural design for the
rehabilitation of the recycled water storage tanks at Luther Pass Pump Station. The
alternatives analysis led to the District’s decision to completely replace Tank No. 2 and
B&P completed the structural design for this replacement in early 2020. Construction on
Tank No. 2 began in 2020, and was completed in 2022.
Regarding Tank No. 1, the tank is in much better condition than Tank No. 2 and the
evaluation completed in 2019, recommends completely recoating the interior and
exterior of the tank. Also, B&P performed a seismic evaluation and found the tank shell
to be structurally deficient in the bottom rings and recommends the addition of
structural steel bands welded to the exterior of the existing tank shell.
This proposal will provide engineering services for the structural design of the shell
strengthening, preparation of the structural details and specifications, and preparation
of a construction cost estimate. The plan set will be developed for bidding by staff.
District staff has reviewed the Proposal from B&P and concurs that the proposed tasks
are above and beyond the original Scope, and the proposed costs are reasonable.
Further, the full amount previously authorized has been expended to complete the
Scope of the original Task Order in the amount of $149,587.34.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
25
Brent Goligoski
Page 2
October 6, 2022
Staff is requesting the Board approve the Proposal to amend existing Task Order No. 1
for Beyaz & Patel, Inc., for additional engineering services for structural rehabilitation of
Luther Pass Pump Station Tank No. 1 in an amount not to exceed $22,800.00. This will
bring the total amount for engineering services related to the rehabilitation of Luther
Pass Pump Station Tanks to $172,387.34.
To remain on track for construction in 2023, the project is currently scheduled to begin
advertisement for bidding in November. Staff will return to the Board with a request for
Authorization to Bid as soon as the bid documents are nearing completion.
SCHEDULE: As soon as possible
COSTS: $22,800
ACCOUNT NO: 10.30.7057
BUDGETED AMOUNT AVAILABLE: $1,158,810
ATTACHMENTS: Luther Pass Pump Station Tank No. 1 Seismic Retrofit - Scope of Work
(Beyaz & Patel, Inc.)
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
26
10920 Via Frontera
Suite 210
San Diego, CA 92127
(858) 451-0374 phone
www.beyazpatel.com
www.facebook.com/beyazpatel
#beyazpatel
September 28, 2022
9/28/2022Mr. Brent Goliogoski, PE
Associate Engineer
SOUTH TAHOE PUBLIC UTILITIES DISTRICT
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
SUBJECT: Luther Pass Pump Station Tank No. 1 Seismic Retrofit
Dear Brent:
Beyaz & Patel is pleased to submit our revised proposal to perform structural engineering services for the
seismic retrofit of the Luther Pass Pump Station Tank No. 1.
A. Project Description
Beyaz & Patel performed a seismic evaluation of the existing Tank No. 1 in 2019. The tank shell was found
deficient in the bottom height. The objective of this proposal is to strengthen the tank shell by providing
additional steel bands around the deficient portion of the tank and improve ventilation at the roof to
reduce condensation and corrosion above the water level.
B. Scope of Services
Our scope of work includes:
•Structural design of strengthening
•Increase the size of the center vent
•Review existing vents around the roof’s perimeter and improve the vents, as necessary
•Preparation of the structural drawings and specifications
•Preparation of construction cost estimates
C.Assumptions and Exclusions
•Existing buildings, ladders, and any other obstructions will need to be removed for the installation of
steel bands
•Bid and construction support services are not included at this time
27
Brent Goliogoski, PE
September 28, 2022
Page 2 of 2
D. Compensation
We propose a fee of $22,800. Any change in the Scope of Services will require adjusting the proposed fee.
If you have any questions or need additional information regarding this proposal, please contact me at
(858) 451-0374 or (858) 735-9988 (cell).
Sincerely,
BEYAZ & PATEL, INC.
Subhash Patel, PE, SE
Principal
858.451.0374
spatel@beyazpatel.com
28
PAYMENT OF CLAIMS
Payroll 587,493.77
Total Payroll 587,493.77
AFLAC/WageWorks claims and fees 116.00
CalPERS - other 700.00
Ameritas - Insurance Payments 15,322.73
Total Vendor EFT 16,138.73
Weekly Approved Check Batches Water Sewer Total
141,643.55 182,815.06 324,458.61
Wednesday, September 21, 2022 112,438.66 81,901.35 194,340.01
Wednesday, September 28, 2022 188,662.30 316,763.95 505,426.25
Checks, Voids and Reissues 139.50 139.50 279.00
Total Accounts Payable Checks 1,024,503.87
Utility Management Refunds 7,787.89
Total Utility Management Checks 7,787.89
Grand Total 1,635,924.26
Payroll EFTs & Checks 9/20/2022
EFT CA Employment Taxes & W/H 26,115.20
EFT Federal Employment Taxes & W/H 126,072.12
EFT CalPERS Contributions 78,966.07
EFT Empower Retirement-Deferred Comp 47,920.67
EFT Stationary Engineers Union Dues 2,671.27
EFT CDHP Health Savings (HSA)4,299.46
EFT Retirement Health Savings 0.00
EFT United Way Contributions 20.00
EFT Employee Direct Deposits 300,758.09
CHK Employee Garnishments 159.23
CHK Employee Paychecks 511.66
Total 587,493.77
FOR APPROVAL
October 6, 2022
9/20/22
Wednesday, September 14, 2022
29
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49857 - RENZI S ABEDANIA
2607420 Water Use Reduction Rebates Paid by Check #110245 08/30/2022 09/14/2022 09/30/2022 09/14/2022 500.00
Vendor 49857 - RENZI S ABEDANIA Totals Invoices 1 $500.00
Vendor 44039 - AFLAC
989961 Insurance Supplement Payable Paid by Check #110382 09/01/2022 09/28/2022 09/30/2022 09/28/2022 900.20
Vendor 44039 - AFLAC Totals Invoices 1 $900.20
Vendor 49714 - HERBERT AGUIRRE
HA92622 Travel - Meetings - Education Paid by Check #110383 09/26/2022 09/28/2022 09/30/2022 09/28/2022 72.50
Vendor 49714 - HERBERT AGUIRRE Totals Invoices 1 $72.50
Vendor 48605 - AIRGAS USA LLC
9129574122 Field, Shop & Safety Supplies
Inventory
Paid by Check #110246 08/31/2022 09/14/2022 09/30/2022 09/14/2022 141.60
Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $141.60
Vendor 10745 - ALL SEASONS PLUMBING & HEATING
22-337 Waterline, Bowers Paid by Check #110322 08/17/2022 09/21/2022 09/30/2022 09/21/2022 200.02
Vendor 10745 - ALL SEASONS PLUMBING & HEATING Totals Invoices 1 $200.02
Vendor 48684 - ALLIED ELECTRONICS INC
9016833894 Buildings Paid by Check #110323 09/13/2022 09/21/2022 09/30/2022 09/21/2022 594.06
9016860361 Primary Equipment Paid by Check #110384 09/19/2022 09/28/2022 09/30/2022 09/28/2022 2,946.47
Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 2 $3,540.53
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
226605 Office Supply Issues Paid by Check #110247 09/07/2022 09/14/2022 09/30/2022 09/14/2022 101.50
226606 Office Supply Issues Paid by Check #110247 09/07/2022 09/14/2022 09/30/2022 09/14/2022 60.00
226726 Office Supply Issues Paid by Check #110324 09/13/2022 09/21/2022 09/30/2022 09/21/2022 101.50
226727 Office Supply Issues Paid by Check #110324 09/13/2022 09/21/2022 09/30/2022 09/21/2022 60.00
226871 Office Supply Issues Paid by Check #110385 09/20/2022 09/28/2022 09/30/2022 09/28/2022 101.50
226872 Office Supply Issues Paid by Check #110385 09/20/2022 09/28/2022 09/30/2022 09/28/2022 60.00
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 6 $484.50
Vendor 43787 - ALPINE COUNTY CHAMBER
2022 Dues - Memberships -
Certification
Paid by Check #110386 09/22/2022 09/28/2022 09/30/2022 09/28/2022 1,000.00
Vendor 43787 - ALPINE COUNTY CHAMBER Totals Invoices 1 $1,000.00
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
1793-W91G-7VYW Buildings Paid by Check #110248 08/30/2022 09/14/2022 08/31/2022 09/14/2022 180.50
1CFG-VQW1-KGY6 Pump Stations Paid by Check #110325 09/07/2022 09/21/2022 09/30/2022 09/21/2022 29.92
1VVX-MF1N-67NP Office Supplies Paid by Check #110387 09/12/2022 09/28/2022 09/30/2022 09/28/2022 82.62
1LQT-JY4W-33VJ Buildings Paid by Check #110387 09/20/2022 09/28/2022 09/30/2022 09/28/2022 648.12
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 1 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
30
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 4 $941.16
Vendor 49625 - AMERICAN AVK COMPANY
SI-156875 Fire Hydrants & Parts Paid by Check #110249 08/23/2022 09/14/2022 08/31/2022 09/14/2022 8,204.47
Vendor 49625 - AMERICAN AVK COMPANY Totals Invoices 1 $8,204.47
Vendor 49763 - AMERICAN TIME
858622 Office Supplies Paid by Check #110250 07/22/2022 09/14/2022 09/30/2022 09/14/2022 319.37
Vendor 49763 - AMERICAN TIME Totals Invoices 1 $319.37
Vendor 48173 - APPLIED INDUSTRIAL TECH INC
7025147478 Pipe - Covers & Manholes Paid by Check #110326 09/12/2022 09/21/2022 09/30/2022 09/21/2022 4,092.18
Vendor 48173 - APPLIED INDUSTRIAL TECH INC Totals Invoices 1 $4,092.18
Vendor 47919 - AQUATIC INFORMATICS INC
102015 Service Contracts Paid by Check #110327 09/16/2022 09/21/2022 09/30/2022 09/21/2022 129.00
Vendor 47919 - AQUATIC INFORMATICS INC Totals Invoices 1 $129.00
Vendor 44580 - ARAMARK UNIFORM SERVICES
2591075324 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 73.53
2591075328 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 77.52
2591075333 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 81.16
2591075337 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 101.56
2591075340 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 51.43
2591075344 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 21.07
2591075347 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 7.49
2591075354 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 93.81
2591075355 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 9.96
2591075360 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 26.39
2591075363 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 18.14
2591075366 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 16.33
2591075369 Uniform Payable Paid by Check #110251 09/06/2022 09/14/2022 09/30/2022 09/14/2022 20.98
2591078837 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 87.48
2591078838 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 77.52
2591078839 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 81.16
2591078840 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 82.77
2591078842 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 51.43
2591078843 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 21.07
2591078844 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 7.49
2591078846 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 89.72
2591078849 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 8.93
2591078852 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 26.39
2591078854 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 18.14
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 2 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
31
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
2591078855 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 16.33
2591078857 Uniform Payable Paid by Check #110328 09/13/2022 09/21/2022 09/30/2022 09/21/2022 20.98
5980027944 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 51.53
5980027949 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 77.52
5980027955 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 81.16
5980027957 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 83.86
5980027960 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 51.43
5980027962 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 21.07
5980027965 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 7.49
5980027969 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 89.72
5980027973 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 8.93
5980027978 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 26.39
5980027980 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 18.14
5980027983 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 16.33
5980027985 Uniform Payable Paid by Check #110388 09/20/2022 09/28/2022 09/30/2022 09/28/2022 20.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 39 $1,743.33
Vendor 48956 - DANIEL ARCE
DA92022 Travel - Meetings - Education Paid by Check #110329 09/13/2022 09/21/2022 09/30/2022 09/21/2022 952.92
Vendor 48956 - DANIEL ARCE Totals Invoices 1 $952.92
Vendor 45202 - AT&T MOBILITY
AUGUST 2022-2 Telephone Paid by Check #110330 09/02/2022 09/21/2022 09/30/2022 09/21/2022 2,711.10
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $2,711.10
Vendor 48000 - AT&T/CALNET 3
000018717471 Telephone Paid by Check #110402 09/27/2022 09/28/2022 09/30/2022 09/28/2022 26.45
000018717473 Telephone Paid by Check #110390 09/27/2022 09/28/2022 09/30/2022 09/28/2022 26.45
000018722674 Telephone Paid by Check #110401 09/27/2022 09/28/2022 09/30/2022 09/28/2022 1,046.42
000018738001 Telephone Paid by Check #110399 09/27/2022 09/28/2022 09/30/2022 09/28/2022 26.69
000018738002 Telephone Paid by Check #110393 09/27/2022 09/28/2022 09/30/2022 09/28/2022 26.69
000018738003 Telephone Paid by Check #110391 09/27/2022 09/28/2022 09/30/2022 09/28/2022 32.95
000018738004 Telephone Paid by Check #110389 09/27/2022 09/28/2022 09/30/2022 09/28/2022 34.63
000018787317 Telephone Paid by Check #110400 09/27/2022 09/28/2022 09/30/2022 09/28/2022 24.89
000018787318 Telephone Paid by Check #110395 09/27/2022 09/28/2022 09/30/2022 09/28/2022 24.88
000018808363 Telephone Paid by Check #110394 09/27/2022 09/28/2022 09/30/2022 09/28/2022 24.90
000018808365 Telephone Paid by Check #110396 09/27/2022 09/28/2022 09/30/2022 09/28/2022 568.64
000018808366 Telephone Paid by Check #110398 09/27/2022 09/28/2022 09/30/2022 09/28/2022 97.62
000018808572 Telephone Paid by Check #110397 09/27/2022 09/28/2022 09/30/2022 09/28/2022 170.96
000018808619 Telephone Paid by Check #110392 09/27/2022 09/28/2022 09/30/2022 09/28/2022 33.97
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 14 $2,166.14
Vendor 48974 - FRANCISCO AVINA
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 3 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
32
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
FA92622 Travel - Meetings - Education Paid by Check #110403 09/26/2022 09/28/2022 09/30/2022 09/28/2022 71.26
Vendor 48974 - FRANCISCO AVINA Totals Invoices 1 $71.26
Vendor 11800 - BARTON HEALTHCARE SYSTEM
141-82716 Safety Equipment - Physicals Paid by Check #110331 09/20/2022 09/21/2022 09/30/2022 09/21/2022 350.84
Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $350.84
Vendor 44109 - BB&H BENEFIT DESIGNS
80274 Contractual Services Paid by Check #110404 09/02/2022 09/28/2022 10/31/2022 09/28/2022 232.00
Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 1 $232.00
Vendor 49419 - BEND GENETICS LLC
ST2209 Monitoring Paid by Check #110332 08/11/2022 09/21/2022 09/30/2022 09/21/2022 715.00
ST2210 Monitoring Paid by Check #110332 09/14/2022 09/21/2022 09/30/2022 09/21/2022 250.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 2 $965.00
Vendor 49773 - LAUREN BENEFIELD
LB922 Travel - Meetings - Education Paid by Check #110252 09/05/2022 09/14/2022 09/30/2022 09/14/2022 53.81
Vendor 49773 - LAUREN BENEFIELD Totals Invoices 1 $53.81
Vendor 45009 - BENTLY AGROWDYNAMICS
208900 Biosolid Disposal Costs Paid by Check #110253 08/12/2022 09/14/2022 08/31/2022 09/14/2022 1,444.65
208920 Biosolid Disposal Costs Paid by Check #110253 08/16/2022 09/14/2022 08/31/2022 09/14/2022 1,175.55
208959 Biosolid Disposal Costs Paid by Check #110253 08/25/2022 09/14/2022 08/31/2022 09/14/2022 1,400.40
2089863 Biosolid Disposal Costs Paid by Check #110253 08/30/2022 09/14/2022 08/31/2022 09/14/2022 1,845.45
209020 Biosolid Disposal Costs Paid by Check #110253 09/07/2022 09/14/2022 09/30/2022 09/14/2022 1,458.30
209061 Biosolid Disposal Costs Paid by Check #110333 09/16/2022 09/21/2022 09/30/2022 09/21/2022 1,267.80
209096 Biosolid Disposal Costs Paid by Check #110405 09/23/2022 09/28/2022 09/30/2022 09/28/2022 1,187.85
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 7 $9,780.00
Vendor 49868 - NICOLE BERGNER
2347109 Clothes Washer Rebate Program Paid by Check #110406 09/26/2022 09/28/2022 09/30/2022 09/28/2022 200.00
Vendor 49868 - NICOLE BERGNER Totals Invoices 1 $200.00
Vendor 48291 - BEST BEST & KRIEGER LLP
945499 Personnel Legal Paid by Check #110334 09/18/2022 09/21/2022 09/30/2022 09/21/2022 3,869.50
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $3,869.50
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
14477 Contractual Services Paid by Check #110254 09/02/2022 09/14/2022 08/31/2022 09/14/2022 865.50
14478 Contractual Services Paid by Check #110254 09/02/2022 09/14/2022 08/31/2022 09/14/2022 1,426.00
14479 Contractual Services Paid by Check #110254 09/02/2022 09/14/2022 08/31/2022 09/14/2022 736.40
14543 Contractual Services Paid by Check #110254 09/09/2022 09/14/2022 09/30/2022 09/14/2022 1,096.30
14544 Contractual Services Paid by Check #110407 09/09/2022 09/28/2022 09/30/2022 09/28/2022 1,345.79
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 4 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
14545 Contractual Services Paid by Check #110254 09/09/2022 09/14/2022 09/30/2022 09/14/2022 773.22
14604 Contractual Services Paid by Check #110335 09/16/2022 09/21/2022 09/30/2022 09/21/2022 634.70
14605 Contractual Services Paid by Check #110407 09/16/2022 09/28/2022 09/30/2022 09/28/2022 1,212.10
14606 Contractual Services Paid by Check #110407 09/16/2022 09/28/2022 09/30/2022 09/28/2022 736.40
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 9 $8,826.41
Vendor 42978 - BROWNSTEIN HYATT
905921 Legal Services August 2022 HR Paid by EFT #62 09/14/2022 09/28/2022 09/30/2022 09/28/2022 2,362.50
906235 Legal Services August 2022 Paid by EFT #62 09/15/2022 09/28/2022 09/30/2022 09/28/2022 121,510.80
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $123,873.30
Vendor 44730 - BSK ASSOCIATES
AF21728 Monitoring Paid by Check #110255 08/29/2022 09/14/2022 09/30/2022 09/14/2022 1,845.00
AF21766 Monitoring Paid by Check #110255 08/29/2022 09/14/2022 09/30/2022 09/14/2022 1,085.00
Vendor 44730 - BSK ASSOCIATES Totals Invoices 2 $2,930.00
Vendor 49861 - AARON BUCKMAN
G52022 Travel - Meetings - Education Paid by Check #110336 09/05/2022 09/21/2022 09/30/2022 09/21/2022 550.00
Vendor 49861 - AARON BUCKMAN Totals Invoices 1 $550.00
Vendor 48922 - GARTH BUTZ
GB9822 Shop Supplies Paid by Check #110256 09/08/2022 09/14/2022 09/30/2022 09/14/2022 244.70
Vendor 48922 - GARTH BUTZ Totals Invoices 1 $244.70
Vendor 48767 - CALIFORNIA LAB SERVICE
2081143 Monitoring Paid by Check #110257 08/22/2022 09/14/2022 08/31/2022 09/14/2022 40.00
2081438 Monitoring Paid by Check #110257 08/25/2022 09/14/2022 08/31/2022 09/14/2022 120.00
2081463 Monitoring Paid by Check #110257 08/25/2022 09/14/2022 08/31/2022 09/14/2022 120.00
2090076 Monitoring Paid by Check #110337 09/02/2022 09/21/2022 09/30/2022 09/21/2022 240.00
2090738 Monitoring Paid by Check #110337 09/19/2022 09/21/2022 09/30/2022 09/21/2022 417.00
2090740 Monitoring Paid by Check #110408 09/19/2022 09/28/2022 09/30/2022 09/28/2022 383.60
Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices 6 $1,320.60
Vendor 13230 - CAROLLO ENGINEERS
FB27437 Tahoe Keys Sewer PS Rehab Paid by Check #110338 09/14/2022 09/21/2022 09/30/2022 09/21/2022 18,184.50
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $18,184.50
Vendor 40176 - CASHMAN EQUIPMENT
INPS3631627 Generators Paid by Check #110339 08/19/2022 09/21/2022 09/30/2022 09/21/2022 1,085.38
INPS3651653 Automotive Paid by Check #110409 09/21/2022 09/28/2022 09/30/2022 09/28/2022 348.04
Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 2 $1,433.42
Vendor 42328 - CDW-G CORP
CD87101 Service Contracts Paid by Check #110258 08/17/2022 09/14/2022 08/31/2022 06/30/2022 09/14/2022 176.12
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 5 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
CK54476 Computer Purchases Paid by Check #110258 08/26/2022 09/14/2022 08/31/2022 09/14/2022 4,662.86
CK85840 Computer Purchases Paid by Check #110258 08/29/2022 09/14/2022 08/31/2022 09/14/2022 1,145.88
CL98603 District Computer Supplies Paid by Check #110258 08/31/2022 09/14/2022 08/31/2022 09/14/2022 2,388.02
CN28321 Computer Purchases Paid by Check #110258 09/02/2022 09/14/2022 09/30/2022 09/14/2022 2,003.73
CN33768 Computer Purchases Paid by Check #110258 09/02/2022 09/14/2022 09/30/2022 09/14/2022 4,446.98
CQ90597 Computer Purchases Paid by Check #110340 09/09/2022 09/21/2022 09/30/2022 09/21/2022 449.85
CW09434 Computer Purchases Paid by Check #110410 09/19/2022 09/28/2022 09/30/2022 09/28/2022 4,115.67
Vendor 42328 - CDW-G CORP Totals Invoices 8 $19,389.11
Vendor 40343 - CHEMSEARCH INC
7873328 Service Contracts Paid by Check #110259 07/20/2022 09/14/2022 08/31/2022 09/14/2022 397.83
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $397.83
Vendor 49756 - CINDERLITE TRUCKING CORP
392592 Pipe - Covers & Manholes Paid by Check #110260 08/29/2022 09/14/2022 09/30/2022 09/14/2022 419.97
392781 Pipe - Covers & Manholes Paid by Check #110411 08/31/2022 09/28/2022 09/30/2022 09/28/2022 840.84
393223 Pipe - Covers & Manholes Paid by Check #110260 09/06/2022 09/14/2022 09/30/2022 09/14/2022 650.56
393459 Pipe - Covers & Manholes Paid by Check #110411 09/08/2022 09/28/2022 09/30/2022 09/28/2022 428.61
393856 Pipe - Covers & Manholes Paid by Check #110411 09/13/2022 09/28/2022 09/30/2022 09/28/2022 207.39
393987 Pipe - Covers & Manholes Paid by Check #110411 09/14/2022 09/28/2022 09/30/2022 09/28/2022 209.30
394192 Pipe - Covers & Manholes Paid by Check #110341 09/16/2022 09/21/2022 09/30/2022 09/21/2022 850.22
394335 Pipe - Covers & Manholes Paid by Check #110411 09/19/2022 09/28/2022 09/30/2022 09/28/2022 618.27
394436 Pipe - Covers & Manholes Paid by Check #110411 09/20/2022 09/28/2022 09/30/2022 09/28/2022 632.37
394532 Pipe - Covers & Manholes Paid by Check #110411 09/21/2022 09/28/2022 09/30/2022 09/28/2022 214.66
Vendor 49756 - CINDERLITE TRUCKING CORP Totals Invoices 10 $5,072.19
Vendor 48672 - CINTAS CORP
5125111722 Safety Equipment - Physicals Paid by Check #110342 09/19/2022 09/21/2022 09/30/2022 09/21/2022 549.24
Vendor 48672 - CINTAS CORP Totals Invoices 1 $549.24
Vendor 40512 - CODALE ELECTRIC SUPPLY
S7865615.001 Buildings Paid by Check #110343 09/14/2022 09/21/2022 09/30/2022 09/21/2022 1,544.25
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $1,544.25
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
12741 Keller Heavenly Water System
Improvement
Paid by Check #110412 09/01/2022 09/28/2022 09/30/2022 09/28/2022 420.00
12742 Bijou #2 & #3 Waterline
Replacement + Waterline,Bowers
Paid by Check #110344 09/01/2022 09/21/2022 09/30/2022 09/21/2022 36,041.50
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 2 $36,461.50
Vendor 42897 - CWEA
Gregorich G3 23 Dues - Memberships -
Certification
Paid by Check #110345 09/19/2022 09/21/2022 09/30/2022 09/21/2022 215.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 6 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
35
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42897 - CWEA Totals Invoices 1 $215.00
Vendor 48654 - D&H BROADCASTING LLC
Aug 22 Stmt Public Relations Expense Paid by Check #110346 09/11/2022 09/21/2022 09/30/2022 09/21/2022 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 48289 - DIY HOME CENTER
Aug 22 Stmt Buildings & Shop Supplies Paid by Check #110261 08/31/2022 09/14/2022 08/31/2022 09/14/2022 749.97
Vendor 48289 - DIY HOME CENTER Totals Invoices 1 $749.97
Vendor 48092 - DOUG VEERKAMP GEN ENGINEERING
331163 Caltrans - City - County -
Improvements
Paid by Check #110262 09/01/2022 09/14/2022 09/30/2022 09/14/2022 37,796.00
Vendor 48092 - DOUG VEERKAMP GEN ENGINEERING Totals Invoices 1 $37,796.00
Vendor 43649 - DOUGLAS DISPOSAL
2586512 Refuse Disposal Paid by Check #110347 09/01/2022 09/21/2022 09/30/2022 09/21/2022 26.20
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $26.20
Vendor 14610 - EL DORADO COUNTY AUDITOR-CONTROLLER
2937205 Supplies Paid by Check #110263 09/13/2022 09/14/2022 09/30/2022 09/14/2022 15.00
8104305 Supplies Paid by Check #110348 09/21/2022 09/21/2022 09/30/2022 09/21/2022 15.00
Vendor 14610 - EL DORADO COUNTY AUDITOR-CONTROLLER Totals Invoices 2 $30.00
Vendor 48544 - EL DORADO COUNTY COMMUN DEV AGENCY
PRMT-9-22 View Circle WL Repair & Paving Paid by Check #110413 09/21/2022 09/28/2022 09/30/2022 09/28/2022 122.00
Vendor 48544 - EL DORADO COUNTY COMMUN DEV AGENCY Totals Invoices 1 $122.00
Vendor 40421 - EL DORADO COUNTY RECORDER
3315107 Supplies Paid by Check #110349 09/13/2022 09/21/2022 09/30/2022 09/21/2022 20.00
Vendor 40421 - EL DORADO COUNTY RECORDER Totals Invoices 1 $20.00
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC
241093 VFD, Valhalla Well Paid by Check #110264 09/06/2022 09/14/2022 09/30/2022 09/14/2022 94.44
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC Totals Invoices 1 $94.44
Vendor 44263 - ENS RESOURCES INC
3153 Contractual Services Paid by Check #110265 09/05/2022 09/14/2022 09/30/2022 09/14/2022 5,406.74
Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $5,406.74
Vendor 44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC
94310835 Service Contracts Paid by Check #110350 08/24/2022 09/21/2022 11/30/2022 09/21/2022 25,000.00
Vendor 44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC Totals Invoices 1 $25,000.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC
3800005595 Monitoring Paid by Check #110414 09/22/2022 09/28/2022 09/30/2022 09/28/2022 40.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 7 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
36
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
3800005986 Monitoring Paid by Check #110414 09/25/2022 09/28/2022 09/30/2022 09/28/2022 480.00
3800005989 Monitoring Paid by Check #110414 09/25/2022 09/28/2022 09/30/2022 09/28/2022 220.00
Vendor 18550 - EUROFINS EATON ANALYTICAL LLC Totals Invoices 3 $740.00
Vendor 49573 - EUROFINS TESTAMERICA
3800002497 Monitoring Paid by Check #110351 08/22/2022 09/21/2022 09/30/2022 09/21/2022 200.00
3800003111 Monitoring Paid by Check #110351 08/27/2022 09/21/2022 09/30/2022 09/21/2022 40.00
3800003792 Monitoring Paid by Check #110351 09/06/2022 09/21/2022 09/30/2022 09/21/2022 210.00
3800004233 Monitoring Paid by Check #110351 09/08/2022 09/21/2022 09/30/2022 09/21/2022 2,420.00
3800004342 Monitoring Paid by Check #110351 09/09/2022 09/21/2022 09/30/2022 09/21/2022 1,565.00
3800004808 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 960.00
3800004810 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 820.00
3800004811 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 240.00
3800004812 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 1,440.00
3800004813 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 255.00
3800004814 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 35.00
3800004816 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 510.00
3800004818 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 120.00
3800004827 Monitoring Paid by Check #110351 09/14/2022 09/21/2022 09/30/2022 09/21/2022 40.00
Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 14 $8,855.00
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC
905511504 Service Contracts Paid by Check #110266 09/01/2022 09/14/2022 09/30/2022 09/14/2022 122.20
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $122.20
Vendor 47960 - FARR WEST ENGINEERING INC
18252 Keller BS Generator Paid by Check #110415 07/29/2022 09/28/2022 09/30/2022 09/28/2022 2,794.50
18253 Keller Heavenly Water System
Improvement
Paid by Check #110415 07/29/2022 09/28/2022 09/30/2022 09/28/2022 136.50
18253A Paloma Well Generator Paid by Check #110415 07/29/2022 09/28/2022 09/30/2022 09/28/2022 1,992.38
18273 Paloma Well Rehabilitation 2021 Paid by Check #110415 07/29/2022 09/28/2022 09/30/2022 09/28/2022 1,265.00
Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 4 $6,188.38
Vendor 14890 - FEDEX
7-870-72717 Postage Expenses Paid by Check #110267 09/02/2022 09/14/2022 08/31/2022 09/14/2022 94.61
7-878-69254 Postage Expenses Paid by Check #110267 09/09/2022 09/14/2022 09/30/2022 09/14/2022 20.13
7-884-80442 Postage Expenses Paid by Check #110352 09/16/2022 09/21/2022 09/30/2022 09/21/2022 125.91
7-892-10622 Postage Expenses Paid by Check #110416 09/23/2022 09/28/2022 09/30/2022 09/28/2022 156.11
Vendor 14890 - FEDEX Totals Invoices 4 $396.76
Vendor 41263 - FERGUSON ENTERPRISES LLC
0171282 Pump Stations Paid by Check #110417 09/14/2022 09/28/2022 09/30/2022 09/28/2022 12.28
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 1 $12.28
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 8 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 15000 - FISHER SCIENTIFIC
5860887 Laboratory Supplies Paid by Check #110268 08/25/2022 09/14/2022 08/31/2022 09/14/2022 309.29
6280771 Laboratory Supplies Paid by Check #110418 09/09/2022 09/28/2022 09/30/2022 09/28/2022 59.32
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 2 $368.61
Vendor 48402 - FLYERS ENERGY LLC
22-627297 Gasoline Fuel Inventory Paid by Check #110269 09/02/2022 09/14/2022 09/30/2022 09/14/2022 3,545.83
22-629672 Gasoline Expense Paid by Check #110269 09/06/2022 09/14/2022 09/30/2022 09/14/2022 2,823.28
22-629672A Gasoline & Diesel Expense Paid by Check #110269 09/06/2022 09/14/2022 09/30/2022 09/14/2022 2,786.01
22-629672C Gasoline Expense Paid by Check #110269 09/06/2022 09/14/2022 09/30/2022 09/14/2022 (2,823.28)
22-632198 Gasoline & Diesel Fuel Inventory Paid by Check #110269 09/09/2022 09/14/2022 09/30/2022 09/14/2022 7,999.93
22-633020 Oil & Lubricants Paid by Check #110353 09/13/2022 09/21/2022 09/30/2022 09/21/2022 936.75
22-639461 Gasoline & Diesel Fuel Inventory Paid by Check #110419 09/17/2022 09/28/2022 09/30/2022 09/28/2022 9,082.67
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 7 $24,351.19
Vendor 48288 - FRONTIER COMMUNICATIONS
SEPTEMBER 2022 Telephone Paid by Check #110270 09/01/2022 09/14/2022 09/30/2022 09/14/2022 320.85
Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $320.85
Vendor 49119 - GANNETT FLEMING INC
12 Keller Heavenly Water System
Improvement
Paid by Check #110420 08/08/2022 09/28/2022 09/30/2022 09/28/2022 4,502.34
Vendor 49119 - GANNETT FLEMING INC Totals Invoices 1 $4,502.34
Vendor 49458 - GEOTAB USA INC
IN316832 Service Contracts Paid by Check #110271 08/31/2022 09/14/2022 09/30/2022 09/14/2022 691.25
Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25
Vendor 49863 - JESSICA GILLIES
J Gillies Gillies Final Check Paid by Check #110380 09/23/2022 09/23/2022 09/23/2022 09/23/2022 2,013.26
Vendor 49863 - JESSICA GILLIES Totals Invoices 1 $2,013.26
Vendor 44860 - GoTo TECHNOLOGIES USA INC
IN60001403023297 Contractual Services Paid by Check #110272 09/07/2022 09/14/2022 09/30/2022 09/14/2022 1,739.99
Vendor 44860 - GoTo TECHNOLOGIES USA INC Totals Invoices 1 $1,739.99
Vendor 15600 - GRAINGER
9427213724 Wells Paid by Check #110273 08/29/2022 09/14/2022 09/30/2022 09/14/2022 1,400.13
9430023441 Biosolids Equipment - Building Paid by Check #110421 08/31/2022 09/28/2022 09/30/2022 09/28/2022 2,047.77
9431240911 Pump Stations Paid by Check #110421 08/31/2022 09/28/2022 09/30/2022 09/28/2022 70.48
9432224484 Pump Stations Paid by Check #110273 09/01/2022 09/14/2022 09/30/2022 09/14/2022 50.82
9433613909 Small Tools Paid by Check #110273 09/02/2022 09/14/2022 09/30/2022 09/14/2022 341.83
9437736615 Small Tools Paid by Check #110354 09/07/2022 09/21/2022 09/30/2022 09/21/2022 435.54
9437736623 Safety Equipment - Physicals Paid by Check #110354 09/07/2022 09/21/2022 09/30/2022 09/21/2022 453.92
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 9 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9438746159 Grounds & Maintenance Paid by Check #110421 09/08/2022 09/28/2022 09/30/2022 09/28/2022 315.10
9440236587 Automotive Paid by Check #110421 09/09/2022 09/28/2022 09/30/2022 09/28/2022 2,125.26
9441956365 Buildings Paid by Check #110421 09/12/2022 09/28/2022 09/30/2022 09/28/2022 299.52
9445347173 Biosolids Equipment - Building Paid by Check #110421 09/14/2022 09/28/2022 09/30/2022 09/28/2022 897.05
9451799218 Pump Stations Paid by Check #110421 09/21/2022 09/28/2022 09/30/2022 09/28/2022 (70.48)
9451799283 Pump Stations Paid by Check #110421 09/21/2022 09/28/2022 09/30/2022 09/28/2022 71.47
Vendor 15600 - GRAINGER Totals Invoices 13 $8,438.41
Vendor 15800 - HACH CO
13204187 Laboratory Supplies Paid by Check #110274 08/22/2022 09/14/2022 09/30/2022 09/14/2022 491.11
Vendor 15800 - HACH CO Totals Invoices 1 $491.11
Vendor 49862 - HALE AND SONS PAVING
1150 Fairway Ave Bijou #2 & #3 Waterline
Replacement
Paid by Check #110355 09/19/2022 09/21/2022 09/30/2022 09/21/2022 800.00
Vendor 49862 - HALE AND SONS PAVING Totals Invoices 1 $800.00
Vendor 48332 - HDR ENGINEERING INC
1200458901 Replace Treatment Plant
Generator & Breakpoint Chamber
Mod
Paid by Check #110275 09/05/2022 09/14/2022 08/31/2022 09/14/2022 2,362.73
Vendor 48332 - HDR ENGINEERING INC Totals Invoices 1 $2,362.73
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
126783 Service Contracts Paid by Check #110276 09/06/2022 09/14/2022 09/30/2022 09/14/2022 230.87
126784 Service Contracts Paid by Check #110276 09/06/2022 09/14/2022 08/31/2022 09/14/2022 905.77
127026 Service Contracts Paid by Check #110422 09/20/2022 09/28/2022 09/30/2022 09/28/2022 587.03
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 3 $1,723.67
Vendor 10103 - IDEXX DISTRIBUTION CORP
3114291429 Laboratory Supplies Paid by Check #110423 09/15/2022 09/28/2022 09/30/2022 09/28/2022 3,451.54
Vendor 10103 - IDEXX DISTRIBUTION CORP Totals Invoices 1 $3,451.54
Vendor 48140 - INTEGRITY LOCKSMITH
i35198 Buildings Paid by Check #110277 07/27/2022 09/14/2022 08/31/2022 09/14/2022 174.00
i35608 Shop Supplies Paid by Check #110356 09/08/2022 09/21/2022 09/30/2022 09/21/2022 17.07
i35667 Supplies Paid by Check #110356 09/13/2022 09/21/2022 09/30/2022 09/21/2022 500.25
i35709 Shop Supplies Paid by Check #110424 09/19/2022 09/28/2022 09/30/2022 09/28/2022 247.30
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 4 $938.62
Vendor 44110 - J&L PRO KLEEN INC
29239 Janitorial Services Paid by Check #110357 09/15/2022 09/21/2022 09/30/2022 09/21/2022 4,666.20
Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,666.20
Vendor 49864 - DANIELLE JACKSON
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 10 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
8112204 Turf Buy-Back Program Paid by Check #110425 09/23/2022 09/28/2022 09/30/2022 09/28/2022 3,000.00
Vendor 49864 - DANIELLE JACKSON Totals Invoices 1 $3,000.00
Vendor 49860 - PATRICIA JOHNSTON
4318 Reimburse Waterline, Bowers Paid by Check #110381 09/19/2022 09/21/2022 09/30/2022 09/28/2022 1,163.80
Vendor 49860 - PATRICIA JOHNSTON Totals Invoices 1 $1,163.80
Vendor 49663 - KASCO MARINE INC
IN-154216 H Street Tank Mixer Paid by Check #110426 08/31/2022 09/28/2022 09/30/2022 09/28/2022 9,507.15
IN-154217 Angora Tank Mixer Paid by Check #110426 08/31/2022 09/28/2022 09/30/2022 09/28/2022 8,743.69
IN-154218 Lookout Tank Mixer Paid by Check #110426 08/31/2022 09/28/2022 09/30/2022 09/28/2022 8,743.69
IN-154219 Christmas Valley Tank Mixer Paid by Check #110426 08/31/2022 09/28/2022 09/30/2022 09/28/2022 8,743.69
IN-155089 Tank Mixers Paid by Check #110426 09/21/2022 09/28/2022 09/30/2022 09/28/2022 (279.54)
Vendor 49663 - KASCO MARINE INC Totals Invoices 5 $35,458.68
Vendor 43694 - KIMBALL MIDWEST
100182876 Biosolids Equipment - Building Paid by Check #110278 08/08/2022 09/14/2022 08/31/2022 09/14/2022 1,014.33
100186873 Shop Supplies Paid by Check #110278 08/09/2022 09/14/2022 08/31/2022 09/14/2022 1,003.48
100243316 Shop Supplies Paid by Check #110278 08/29/2022 09/14/2022 09/30/2022 09/14/2022 761.25
100253418 Shop Supplies Paid by Check #110278 08/31/2022 09/14/2022 09/30/2022 09/14/2022 449.61
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 4 $3,228.67
Vendor 49865 - RAYMOND LACEY
3365303 Turf Buy-Back Program Paid by Check #110427 09/23/2022 09/28/2022 09/30/2022 09/28/2022 1,008.00
Vendor 49865 - RAYMOND LACEY Totals Invoices 1 $1,008.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
013771365 Buildings Paid by Check #110359 09/09/2022 09/21/2022 09/30/2022 09/21/2022 150.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $150.00
Vendor 22200 - LANGENFELD ACE HARDWARE
A440643 Small Tools Paid by Check #110279 08/30/2022 09/14/2022 08/31/2022 09/14/2022 2,245.01
Aug 22 Stmt Shop Supplies & Grounds &
Maintenance
Paid by Check #110279 08/31/2022 09/14/2022 08/31/2022 09/14/2022 778.76
Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 2 $3,023.77
Vendor 45135 - LES SCHWAB TIRE CENTER
66100426693 Automotive Paid by Check #110360 08/16/2022 09/21/2022 09/30/2022 09/21/2022 1,399.49
66100429030 Automotive Paid by Check #110280 09/01/2022 09/14/2022 09/30/2022 09/14/2022 1,447.68
66100430736 Automotive Paid by Check #110360 09/16/2022 09/21/2022 09/30/2022 09/21/2022 758.17
Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 3 $3,605.34
Vendor 49866 - DEBORAH LEWIS
3335424 Turf Buy-Back Program Paid by Check #110428 09/23/2022 09/28/2022 09/30/2022 09/28/2022 2,724.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 11 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
40
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49866 - DEBORAH LEWIS Totals Invoices 1 $2,724.00
Vendor 22550 - LIBERTY UTILITIES
AUGUST 2022-5 Electricity Paid by Check #110281 09/07/2022 09/14/2022 08/31/2022 09/14/2022 110,428.61
SEPTEMBER 2022 Electricity Paid by Check #110361 09/12/2022 09/21/2022 09/30/2022 09/21/2022 45,061.42
SEPTEMBER 2022-2 Electricity Paid by Check #110429 09/27/2022 09/28/2022 09/30/2022 09/28/2022 97,533.83
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 3 $253,023.86
Vendor 47903 - LINDE GAS & EQUIPMENT INC
30907341 Shop Supplies Paid by Check #110282 08/26/2022 09/14/2022 08/31/2022 09/14/2022 99.76
30995722 Shop Supplies Paid by Check #110282 08/31/2022 09/14/2022 08/31/2022 09/14/2022 38.50
31368054 Shop Supplies Paid by Check #110430 09/22/2022 09/28/2022 09/30/2022 09/28/2022 463.33
31437829 Shop Supplies Paid by Check #110430 09/22/2022 09/28/2022 09/30/2022 09/28/2022 134.16
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 4 $735.75
Vendor 49853 - JAMIE LYNCH
JL922 Travel - Meetings - Education Paid by Check #110362 09/14/2022 09/21/2022 09/30/2022 09/21/2022 191.88
Vendor 49853 - JAMIE LYNCH Totals Invoices 1 $191.88
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC
5410422 Field, Shop & Safety Supplies
Inventory
Paid by Check #110431 08/03/2022 09/28/2022 09/30/2022 09/28/2022 201.37
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals Invoices 1 $201.37
Vendor 18150 - MEEKS BUILDING CENTER
1731178 Arrowhead Well Control Building Paid by Check #110363 08/16/2022 09/21/2022 09/30/2022 09/21/2022 8.37
2688529 Shop Supplies Paid by Check #110283 09/02/2022 09/14/2022 09/30/2022 09/14/2022 3.61
2691524 Pump Stations Paid by Check #110363 09/13/2022 09/21/2022 09/30/2022 09/21/2022 10.77
1736264 Mobile Equipment Paid by Check #110363 09/15/2022 09/21/2022 09/30/2022 09/21/2022 101.88
2692026 Small Tools Paid by Check #110363 09/15/2022 09/21/2022 09/30/2022 09/21/2022 41.31
2693483 Shop Supplies Paid by Check #110432 09/21/2022 09/28/2022 09/30/2022 09/28/2022 300.50
2693490 Shop Supplies Paid by Check #110432 09/21/2022 09/28/2022 09/30/2022 09/28/2022 16.40
2693647 Shop Supplies Paid by Check #110432 09/21/2022 09/28/2022 09/30/2022 09/28/2022 319.66
2693651 Shop Supplies Paid by Check #110432 09/21/2022 09/28/2022 09/30/2022 09/28/2022 119.87
Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 9 $922.37
Vendor 42905 - MITCHELL INSTRUMENT CO
604031618 Shop Supplies Paid by Check #110364 09/16/2022 09/21/2022 09/30/2022 09/21/2022 154.01
Vendor 42905 - MITCHELL INSTRUMENT CO Totals Invoices 1 $154.01
Vendor 43889 - MME MUNICIPAL MAINTENANCE
0173761-IN Automotive Paid by Check #110433 09/16/2022 09/28/2022 09/30/2022 09/28/2022 553.46
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 $553.46
Vendor 49765 - NAPA AUTO PARTS
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 12 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
41
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Aug 22 Stmt Small Tools & Automotive Paid by Check #110284 08/31/2022 09/14/2022 08/31/2022 09/14/2022 3,260.42
Vendor 49765 - NAPA AUTO PARTS Totals Invoices 1 $3,260.42
Vendor 19200 - NELS TAHOE HARDWARE
Aug 22 Stmt Buildings & Small Tools Paid by Check #110285 08/31/2022 09/14/2022 08/31/2022 09/14/2022 106.40
Vendor 19200 - NELS TAHOE HARDWARE Totals Invoices 1 $106.40
Vendor 19355 - NEWARK IN ONE
35503284 Wells Paid by Check #110434 09/20/2022 09/28/2022 09/30/2022 09/28/2022 1,564.11
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $1,564.11
Vendor 49617 - NO-DES INC
INV1186 Pipe - Covers & Manholes Paid by Check #110286 09/07/2022 09/14/2022 09/30/2022 09/14/2022 43,080.00
Vendor 49617 - NO-DES INC Totals Invoices 1 $43,080.00
Vendor 43796 - NORTHWEST HYD CONSULT INC
28606 Tallac Creek Sewer Crossing Paid by Check #110287 09/13/2022 09/14/2022 09/30/2022 09/14/2022 5,235.00
Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $5,235.00
Vendor 48315 - O'REILLY AUTO PARTS
Aug 22 Stmt Mobile Equipment & Automotive Paid by Check #110288 08/28/2022 09/14/2022 08/31/2022 09/14/2022 108.26
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices 1 $108.26
Vendor 41030 - OFFICE DEPOT
267428919001 Office Supplies Paid by Check #110435 09/15/2022 09/28/2022 09/30/2022 09/28/2022 79.02
Vendor 41030 - OFFICE DEPOT Totals Invoices 1 $79.02
Vendor 44607 - OLIN CORPORATION
3000155675 Hypochlorite Paid by Check #110289 09/09/2022 09/14/2022 09/30/2022 09/14/2022 9,929.64
3000157762 Hypochlorite Paid by Check #110436 09/15/2022 09/28/2022 09/30/2022 09/28/2022 10,145.97
Vendor 44607 - OLIN CORPORATION Totals Invoices 2 $20,075.61
Vendor 49854 - GORDON ORANSKY
8114136 Water Use Reduction Rebates Paid by Check #110290 09/06/2022 09/14/2022 09/30/2022 09/14/2022 100.00
Vendor 49854 - GORDON ORANSKY Totals Invoices 1 $100.00
Vendor 49855 - DAVID & JAMIE ORR
2583131 Clothes Washer Rebate Program Paid by Check #110291 09/06/2022 09/14/2022 09/30/2022 09/14/2022 200.00
Vendor 49855 - DAVID & JAMIE ORR Totals Invoices 1 $200.00
Vendor 48875 - PITNEY BOWES GLOBAL FIN SERV LLC
3105652561 Equipment Rental- Lease Paid by Check #110437 08/26/2022 09/28/2022 09/30/2022 09/28/2022 542.75
Vendor 48875 - PITNEY BOWES GLOBAL FIN SERV LLC Totals Invoices 1 $542.75
Vendor 49579 - POLLARDWATER
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 13 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
42
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
0221156 Water Meters & Parts Paid by Check #110438 09/20/2022 09/28/2022 09/30/2022 09/28/2022 11,670.78
Vendor 49579 - POLLARDWATER Totals Invoices 1 $11,670.78
Vendor 43332 - RED WING SHOE STORE
812-1-100451 Safety Equipment - Physicals Paid by Check #110439 09/20/2022 09/28/2022 09/30/2022 09/28/2022 484.85
Vendor 43332 - RED WING SHOE STORE Totals Invoices 1 $484.85
Vendor 47803 - REDWOOD PRINTING
33102 Office Supply Issues Paid by Check #110292 09/01/2022 09/14/2022 09/30/2022 09/14/2022 152.25
Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $152.25
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD922 Advisory Paid by Check #110440 09/11/2022 09/28/2022 09/30/2022 09/28/2022 1,571.91
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $1,571.91
Vendor 48234 - SCBA SAFETY CHECK INC
11544 Safety Equipment - Physicals Paid by Check #110365 08/25/2022 09/21/2022 09/30/2022 09/21/2022 285.80
Vendor 48234 - SCBA SAFETY CHECK INC Totals Invoices 1 $285.80
Vendor 49856 - BRYAN SCHILLING
2361107 Clothes Washer Rebate Program Paid by Check #110293 09/06/2022 09/14/2022 09/30/2022 09/14/2022 200.00
2361107-1 Toilet Rebate Program Paid by Check #110293 09/06/2022 09/14/2022 09/30/2022 09/14/2022 100.00
Vendor 49856 - BRYAN SCHILLING Totals Invoices 2 $300.00
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION
81379 Laboratory Supplies Paid by Check #110366 09/15/2022 09/21/2022 09/30/2022 09/21/2022 442.57
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION Totals Invoices 1 $442.57
Vendor 48932 - MARLA SHARP
092022 Sharp Payout Check Paid by Check #110321 09/20/2022 09/20/2022 09/20/2022 09/20/2022 3,780.70
Vendor 48932 - MARLA SHARP Totals Invoices 1 $3,780.70
Vendor 43552 - SHERWIN-WILLIAMS
9147-9 Arrowhead Well Control Building Paid by Check #110367 08/30/2022 09/21/2022 09/30/2022 09/21/2022 111.31
9183-4 Arrowhead Well Control Building Paid by Check #110367 08/30/2022 09/21/2022 09/30/2022 09/21/2022 (72.05)
9266-7 Arrowhead Well Control Building Paid by Check #110294 09/01/2022 09/14/2022 09/30/2022 09/14/2022 18.14
Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 3 $57.40
Vendor 49140 - SIERRA BUSINESS COUNCIL
August 2022 Contractual Services Paid by Check #110295 08/31/2022 09/14/2022 08/31/2022 09/14/2022 1,000.00
Vendor 49140 - SIERRA BUSINESS COUNCIL Totals Invoices 1 $1,000.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB
LV290021 Monitoring Paid by Check #110368 09/12/2022 09/21/2022 09/30/2022 09/21/2022 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 14 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
43
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49867 - HAROLD SINGER
3347115 Turf Buy-Back Program Paid by Check #110441 09/23/2022 09/28/2022 09/30/2022 09/28/2022 1,200.00
Vendor 49867 - HAROLD SINGER Totals Invoices 1 $1,200.00
Vendor 45014 - SMITH POWER PRODUCTS INC
531503 Automotive Paid by Check #110442 09/20/2022 09/28/2022 09/30/2022 09/28/2022 805.58
Vendor 45014 - SMITH POWER PRODUCTS INC Totals Invoices 1 $805.58
Vendor 48172 - SNAP ON TOOLS
08102256221 Small Tools Paid by Check #110296 08/10/2022 09/14/2022 08/31/2022 09/14/2022 226.20
Vendor 48172 - SNAP ON TOOLS Totals Invoices 1 $226.20
Vendor 44594 - SOLENIS LLC
132131978 Polymer Paid by Check #110443 09/12/2022 09/28/2022 09/30/2022 09/28/2022 25,800.23
75733468 Polymer Paid by Check #110443 09/22/2022 09/28/2022 09/30/2022 09/28/2022 (25,800.23)
9900093853 Polymer Paid by Check #110443 09/22/2022 09/28/2022 09/30/2022 09/28/2022 27,892.20
Vendor 44594 - SOLENIS LLC Totals Invoices 3 $27,892.20
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC
40280 Buildings Paid by Check #110444 09/20/2022 09/28/2022 09/30/2022 09/28/2022 327.83
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC Totals Invoices 1 $327.83
Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT
SEPTEMBER 2022 Water & Other Utilities Paid by Check #110445 09/27/2022 09/28/2022 09/30/2022 09/28/2022 5,885.81
Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 1 $5,885.81
Vendor 45168 - SOUTHWEST GAS
AUGUST 2022-5 Natural Gas Paid by Check #110297 09/02/2022 09/14/2022 08/31/2022 09/14/2022 33.17
SEPTEMBER 2022 Natural Gas Paid by Check #110369 09/09/2022 09/21/2022 09/30/2022 09/21/2022 25.72
SEPTEMBER 2022-2 Natural Gas Paid by Check #110446 09/27/2022 09/28/2022 09/30/2022 09/28/2022 75.91
Vendor 45168 - SOUTHWEST GAS Totals Invoices 3 $134.80
Vendor 48413 - STATE WATER RES CTRL BD
AD-D4-2022 Dues - Memberships -
Certification
Paid by Check #110447 09/21/2022 09/28/2022 09/30/2022 09/28/2022 105.00
CA0910002 Miscellaneous Corrections Paid by Check #110448 09/23/2022 09/28/2022 09/30/2022 09/28/2022 38,703.79
Vendor 48413 - STATE WATER RES CTRL BD Totals Invoices 2 $38,808.79
Vendor 48617 - STEEL-TOE-SHOES.COM
STP090722 Safety Equipment - Physicals Paid by Check #110298 09/07/2022 09/14/2022 09/30/2022 09/14/2022 222.88
STP090722A Safety Equipment - Physicals Paid by Check #110298 09/07/2022 09/14/2022 09/30/2022 09/14/2022 244.38
STP090922 Safety Equipment - Physicals Paid by Check #110298 09/09/2022 09/14/2022 09/30/2022 09/14/2022 244.68
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 3 $711.94
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 15 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
44
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48511 - SWRCB/DWOCP
AD-T2-2022 Dues - Memberships -
Certification
Paid by Check #110449 09/20/2022 09/28/2022 09/30/2022 09/28/2022 65.00
Vendor 48511 - SWRCB/DWOCP Totals Invoices 1 $65.00
Vendor 49032 - TAHOE BEACH & SKI CLUB
Aug 22 Stmt Standby Accommodations Paid by Check #110299 08/31/2022 09/14/2022 08/31/2022 09/14/2022 212.60
Vendor 49032 - TAHOE BEACH & SKI CLUB Totals Invoices 1 $212.60
Vendor 48229 - TAHOE DAILY TRIBUNE
IN54607 Ads-Legal Notices Paid by Check #110370 08/31/2022 09/21/2022 09/30/2022 09/21/2022 406.50
IN54608 Ads-Legal Notices Paid by Check #110370 08/31/2022 09/21/2022 09/30/2022 09/21/2022 569.00
IN54609 Public Relations Expense Paid by Check #110370 08/31/2022 09/21/2022 09/30/2022 09/21/2022 576.61
Vendor 48229 - TAHOE DAILY TRIBUNE Totals Invoices 3 $1,552.11
Vendor 24193 - TAHOE FENCE CO INC
18414 Grounds & Maintenance Paid by Check #110300 08/16/2022 09/14/2022 09/30/2022 09/14/2022 64.26
Vendor 24193 - TAHOE FENCE CO INC Totals Invoices 1 $64.26
Vendor 24325 - TAHOE SAND & GRAVEL
26854 Pipe - Covers & Manholes Paid by Check #110301 08/29/2022 09/14/2022 08/31/2022 09/14/2022 786.37
27183 Pipe - Covers & Manholes Paid by Check #110301 08/29/2022 09/14/2022 08/31/2022 09/14/2022 423.65
27053 Pipe - Covers & Manholes Paid by Check #110450 08/31/2022 09/28/2022 09/30/2022 09/28/2022 1,729.38
27052 Pipe - Covers & Manholes Paid by Check #110371 09/01/2022 09/21/2022 09/30/2022 09/21/2022 358.65
27185 Pipe - Covers & Manholes Paid by Check #110301 09/06/2022 09/14/2022 09/30/2022 09/14/2022 1,323.68
26919 Pipe - Covers & Manholes Paid by Check #110371 09/07/2022 09/21/2022 09/30/2022 09/21/2022 361.80
26922 Pipe - Covers & Manholes Paid by Check #110371 09/13/2022 09/21/2022 09/30/2022 09/21/2022 743.44
26923 Pipe - Covers & Manholes Paid by Check #110371 09/14/2022 09/21/2022 09/30/2022 09/21/2022 822.02
26924 Pipe - Covers & Manholes Paid by Check #110450 09/15/2022 09/28/2022 09/30/2022 09/28/2022 298.35
27056 Pipe - Covers & Manholes Paid by Check #110450 09/16/2022 09/28/2022 09/30/2022 09/28/2022 1,729.94
26925 Pipe - Covers & Manholes Paid by Check #110450 09/19/2022 09/28/2022 09/30/2022 09/28/2022 333.90
27051 Pipe - Covers & Manholes Paid by Check #110450 09/19/2022 09/28/2022 09/30/2022 09/28/2022 1,653.55
27059 Pipe - Covers & Manholes Paid by Check #110450 09/20/2022 09/28/2022 09/30/2022 09/28/2022 2,355.43
27101 Pipe - Covers & Manholes Paid by Check #110450 09/20/2022 09/28/2022 09/30/2022 09/28/2022 306.60
27102 Pipe - Covers & Manholes Paid by Check #110450 09/20/2022 09/28/2022 09/30/2022 09/28/2022 971.07
27060 Pipe - Covers & Manholes Paid by Check #110450 09/21/2022 09/28/2022 09/30/2022 09/28/2022 769.64
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 16 $14,967.47
Vendor 48927 - TAHOE VALLEY LODGE
1045 Standby Accommodations Paid by Check #110302 08/31/2022 09/14/2022 08/31/2022 09/14/2022 2,425.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $2,425.00
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN
1040-73914 Miscellaneous Liability Claims Paid by Check #110303 08/29/2022 09/14/2022 08/31/2022 09/14/2022 2,983.13
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 16 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
45
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
1040-73936 Miscellaneous Liability Claims Paid by Check #110303 09/07/2022 09/14/2022 09/30/2022 09/14/2022 2,983.13
1040-73937 Miscellaneous Liability Claims Paid by Check #110303 09/07/2022 09/14/2022 09/30/2022 09/14/2022 2,983.13
1040-73938 Miscellaneous Liability Claims Paid by Check #110303 09/08/2022 09/14/2022 09/30/2022 09/14/2022 2,593.13
Vendor 11338 - TERRY'S APOLLO PLUMBING & HTN Totals Invoices 4 $11,542.52
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
2022400107547 Hypochlorite Paid by Check #110451 09/07/2022 09/28/2022 09/30/2022 09/28/2022 7,020.00
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 1 $7,020.00
Vendor 49842 - TIC COVERING LLC
183 Grounds & Maintenance Paid by Check #110452 08/16/2022 09/28/2022 09/30/2022 09/28/2022 757.58
Vendor 49842 - TIC COVERING LLC Totals Invoices 1 $757.58
Vendor 47839 - TRI SIGNAL INTEGRATION INC
23-01 WWTP Fire Alarm Standardization Paid by Check #110453 08/31/2022 09/28/2022 09/30/2022 09/28/2022 9,229.00
23-01R WWTP Fire Alarm Standardization
Retainage
Paid by Check #110453 08/31/2022 09/28/2022 09/30/2022 09/28/2022 (461.45)
Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 2 $8,767.55
Vendor 42546 - TRUCKEE OVERHEAD DOOR INC
49386 Buildings Paid by Check #110454 09/14/2022 09/28/2022 09/30/2022 09/28/2022 6,730.50
Vendor 42546 - TRUCKEE OVERHEAD DOOR INC Totals Invoices 1 $6,730.50
Vendor 48747 - TYLER TECHNOLOGIES INC
045-392323 Replace ERP System Paid by Check #110455 09/07/2022 09/28/2022 09/30/2022 09/28/2022 400.00
045-393188 Replace ERP System Paid by Check #110455 09/14/2022 09/28/2022 09/30/2022 09/28/2022 240.00
Vendor 48747 - TYLER TECHNOLOGIES INC Totals Invoices 2 $640.00
Vendor 49852 - ULTRA LINK CABLING SYSTEMS
22-8519 Engineering Offices Remodel Paid by Check #110456 07/11/2022 09/28/2022 09/30/2022 09/28/2022 2,371.47
Vendor 49852 - ULTRA LINK CABLING SYSTEMS Totals Invoices 1 $2,371.47
Vendor 44519 - UNITED RENTALS INC
209590947-001 Service Contracts Paid by Check #110372 08/16/2022 09/21/2022 09/30/2022 09/21/2022 829.58
209648742-001 Grounds & Maintenance Paid by Check #110372 09/17/2022 09/21/2022 09/30/2022 09/21/2022 2,153.84
Vendor 44519 - UNITED RENTALS INC Totals Invoices 2 $2,983.42
Vendor 49844 - KEVIN URIBE
KU09182022 Travel - Meetings - Education Paid by Check #110304 09/01/2022 09/14/2022 09/30/2022 09/14/2022 132.00
KU92622 Travel - Meetings - Education Paid by Check #110457 09/26/2022 09/28/2022 09/30/2022 09/28/2022 281.95
Vendor 49844 - KEVIN URIBE Totals Invoices 2 $413.95
Vendor 47973 - US BANK CORPORATE
ABBONDANDOLO0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 792.86
ARCE0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,669.68
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 17 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
46
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
ASCHENBACH0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 2,814.16
BARTLETTB0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 163.29
BARTLETTC0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,422.79
BAUGH0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 645.53
BERGSOHN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 2,397.88
COMBES0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 59.42
CULLEN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 312.37
GLAZE0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 803.09
GOLIGOSKI0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 869.00
GUTTRY0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,408.89
HENDERSON0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 484.67
HUGHES August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 385.07
JONES0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 308.82
KAUFFMAN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,848.99
LEE0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 209.44
PACHECHO0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 57.96
ROMSOS0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 571.81
RUTHERDALE0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,577.31
RYAN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 275.56
SCHRAUBEN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,928.60
SIANO0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 110.88
SKELLY0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 5,069.28
STANLEY0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 473.81
THIEL0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 139.40
THOMSEN0822 August 22 Stms Paid by Check #110458 08/22/2022 09/28/2022 09/30/2022 09/28/2022 1,692.87
Vendor 47973 - US BANK CORPORATE Totals Invoices 27 $28,493.43
Vendor 43718 - USA BLUE BOOK
093720 Safety Equipment - Physicals Paid by Check #110305 08/29/2022 09/14/2022 08/31/2022 09/14/2022 305.78
096971 Biosolids Equipment - Building Paid by Check #110305 08/31/2022 09/14/2022 08/31/2022 09/14/2022 1,153.60
098248 Biosolids Equipment - Building Paid by Check #110305 09/01/2022 09/14/2022 09/30/2022 09/14/2022 159.09
108735 Flow Meter for Sludge Pumps Paid by Check #110373 09/13/2022 09/21/2022 09/30/2022 09/21/2022 5,616.83
116438 Wells Paid by Check #110459 09/20/2022 09/28/2022 09/30/2022 09/28/2022 1,038.20
Vendor 43718 - USA BLUE BOOK Totals Invoices 5 $8,273.50
Vendor 49296 - VERIZON WIRELESS
SEPTEMBER 2022 Telephone Paid by Check #110374 09/09/2022 09/21/2022 09/30/2022 09/21/2022 550.02
Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $550.02
Vendor 49859 - ANNABELLE VILLANUEVA
2715124 Toilet Rebate Program Paid by Check #110375 09/19/2022 09/21/2022 09/30/2022 09/21/2022 100.00
Vendor 49859 - ANNABELLE VILLANUEVA Totals Invoices 1 $100.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 18 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
47
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48405 - WAXIE SANITARY SUPPLY
81152251 Office Supply Issues Paid by Check #110306 09/01/2022 09/14/2022 09/30/2022 09/14/2022 531.74
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $531.74
Vendor 25700 - WEDCO INC
781265 Pump Stations Paid by Check #110376 08/24/2022 09/21/2022 09/30/2022 09/21/2022 766.94
781266 Pump Stations Paid by Check #110376 08/24/2022 09/21/2022 09/30/2022 09/21/2022 46.98
781267 Pump Stations Paid by Check #110376 08/24/2022 09/21/2022 09/30/2022 09/21/2022 883.06
784023 Shop Supplies Paid by Check #110307 09/06/2022 09/14/2022 09/30/2022 09/14/2022 274.52
784661 Pump Stations Paid by Check #110376 09/09/2022 09/21/2022 09/30/2022 09/21/2022 612.33
786030 Shop Supplies Paid by Check #110376 09/15/2022 09/21/2022 09/30/2022 09/21/2022 144.76
Vendor 25700 - WEDCO INC Totals Invoices 6 $2,728.59
Vendor 25850 - WESTERN NEVADA SUPPLY
39428189 Rocky Point 1 Waterline Paid by Check #110308 08/19/2022 09/14/2022 08/31/2022 09/14/2022 304.91
19438480 Water Meters & Parts Paid by Check #110308 08/29/2022 09/14/2022 08/31/2022 09/14/2022 381.89
39449944 Pipe - Covers & Manholes Paid by Check #110308 09/02/2022 09/14/2022 09/30/2022 09/14/2022 76.13
19163780-1 Saddles & Fittings Inventory Paid by Check #110308 09/06/2022 09/14/2022 09/30/2022 09/14/2022 5,517.54
19416653-1 Couplings Omni Parts Inventory Paid by Check #110308 09/06/2022 09/14/2022 09/30/2022 09/14/2022 2,568.70
19428624 Caltrans - City - County -
Improvements
Paid by Check #110308 09/06/2022 09/14/2022 09/30/2022 09/14/2022 3,764.07
39456250 Rocky Point 1 Waterline Paid by Check #110377 09/08/2022 09/21/2022 09/30/2022 09/21/2022 441.44
39448032 Biosolids Equipment - Building Paid by Check #110377 09/12/2022 09/21/2022 09/30/2022 09/21/2022 709.72
CM39448032 Biosolids Equipment - Building Paid by Check #110377 09/12/2022 09/21/2022 09/30/2022 09/21/2022 (70.91)
39460180 Biosolids Equipment - Building Paid by Check #110377 09/13/2022 09/21/2022 09/30/2022 09/21/2022 71.12
39462201 Small Brass Parts Inventory Paid by Check #110460 09/14/2022 09/28/2022 09/30/2022 09/28/2022 49.76
19465077 Sewerworks Inventory Paid by Check #110460 09/15/2022 09/28/2022 09/30/2022 09/28/2022 1,470.74
39462208 Small Brass Parts Inventory Paid by Check #110460 09/15/2022 09/28/2022 09/30/2022 09/28/2022 51.98
39464893 Biosolids Equipment - Building Paid by Check #110460 09/15/2022 09/28/2022 09/30/2022 09/28/2022 84.89
39467018 Shop Supplies Paid by Check #110460 09/16/2022 09/28/2022 09/30/2022 09/28/2022 39.74
39386230 Secondary Equipment Paid by Check #110377 09/19/2022 09/21/2022 09/30/2022 09/21/2022 812.10
39455820 Biosolids Equipment - Building Paid by Check #110460 09/19/2022 09/28/2022 09/30/2022 09/28/2022 306.37
19434478 Repair Clamps Inventory Paid by Check #110460 09/20/2022 09/28/2022 09/30/2022 09/28/2022 5,098.69
19286574-3 Pipe - Covers & Manholes Paid by Check #110460 09/21/2022 09/28/2022 09/30/2022 09/28/2022 481.11
19321973-1 Saddles & Fittings Inventory Paid by Check #110460 09/21/2022 09/28/2022 09/30/2022 09/28/2022 444.68
19473655 Saddles & Fittings Inventory Paid by Check #110460 09/21/2022 09/28/2022 09/30/2022 09/28/2022 10,148.33
19467533 Pipe - Covers & Manholes Paid by Check #110460 09/22/2022 09/28/2022 09/30/2022 09/28/2022 1,256.83
39449946 Pipe - Covers & Manholes Paid by Check #110460 09/26/2022 09/28/2022 09/30/2022 09/28/2022 76.13
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 23 $34,085.96
Vendor 48781 - WORLD OIL REFINING
I500-00860110 Service Contracts Paid by Check #110378 09/14/2022 09/21/2022 09/30/2022 09/21/2022 95.00
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 19 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
48
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48781 - WORLD OIL REFINING Totals Invoices 1 $95.00
Vendor 49858 - ZOHO CORPORATION
68437864 Service Contracts Paid by Check #110379 09/19/2022 09/21/2022 09/30/2022 09/21/2022 7,000.00
Vendor 49858 - ZOHO CORPORATION Totals Invoices 1 $7,000.00
Grand Totals Invoices 403 $1,030,018.83
Run by Gregory Dupree on 09/29/2022 08:40:08 AM Page 20 of 20
Payment of Claims
Payment Date Range 09/14/22 - 09/28/22
Report By Vendor - Invoice
Summary Listing
M. Sharp Payroll Check $(3,780.70)
J. Gillies Payroll Check $(2,013.26)
__________________________________________
Payment of Claims Subtotal $1,024,224.87
D. Arce chk#110242 $93.00
B. Cernago chk#110243 $93.00
J. Lynch chk# 110244 $93.00
__________________________________________
10/06/22 P.O.C Total $1,024,503.87
49
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 1, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Romsos, Peterson
Absent: Directors Cefalu and Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Ivo Bergsohn, Julie Ryan, Adrian Combes, Greg Dupree
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
President Sheehan announced that changes have been made to Item 6a - Tallac Creek
Temporary Sewer Crossing Support Emergency Project. Redline changes have been provided
and changes will be addressed during the report. In addition, there will not be Closed Session held
today.
4. ADOPTION OF CONSENT CALENDAR:
Moved Peterson/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Absent to approve the Consent Calendar with changes as presented.
a. JUNE 30, 2022 PRELIMINARY FISCAL YEAR END FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the June 30, 2022, Preliminary Income Statement and Balance Sheet
Reports.
b. CAPITAL OUTLAY ROLLOVER ACCOUNTS (Greg Dupree, Accounting Supervisor)
Authorized staff to direct rollover funds budgeted in 2021/2022 fiscal year to the 2022/2023
fiscal year.
50
REGULAR BOARD MEETING MINUTES: September 1, 2022 PAGE – 2
c. 2021 ROCKY 1 WATERLINE AND PRV REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
Approve Change Order No. 2 to Haen Constructors in the amount of $18,850.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Received and filed Payment of Claims in the amount of $1,365,692.89.
e. REGULAR BOARD MEETING MINUTES: August 18, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve August 18, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project (Ivo Bergsohn, PG, HG,
Hydrogeologist) – Ivo Bergsohn provided details regarding the Tallac Creek Temporary Sewer
Crossing Support Emergency Project and addressed the changes as presented.
Moved Peterson/Second Sheehan/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Absent to pursuant to Public Contract Code Section 22050(c), Continue Emergency
Action to complete temporary measures to prevent the collapse of the sewer pipeline crossing
at Tallac Creek until the Tallac Creek Sewer Pipeline Project can be built in September 2022
and amend the emergency action to include construction of this project.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) – Julie Ryan and Trevor Coolidge provided details regarding the Diamond Valley
Ranch Facilities Emergency Repairs Project and addressed question from the Board.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Absent to continue the emergency action to repair the Diamond Valley Ranch
Facilities per Resolution No. 3230-22.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos provided details regarding the System Efficiency and Sustainability Committee
held on August 30, 2022.
8. BOARD MEMBER REPORTS:
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
Nothing to report
10. STAFF/ATTORNEY REPORTS:
Ivo Bergsohn provided a report regarding the Groundwater Sustainability Agency Workshop held
on August 24, 2022, and addressed questions from the Board.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update
51
REGULAR BOARD MEETING MINUTES: September 1, 2022 PAGE – 3
• Provided a United States Forest Service funding update and addressed questions from the
Board.
• Provided an update regarding the August 24, 2022, meeting with Tahoe City Public Utility
District regarding Caldor Fire Lessons Learned.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
ADJOURNMENT: 2:40 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
52
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 8, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a special session, 2:33 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Cefalu, Romsos, Peterson, Exline
Staff: John Thiel, Gary Kvistad, Melonie Guttry, Liz Kauffman
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA: None
4. ADJOURN TO CLOSED SESSION: 2:34 p.m.
a. Pursuant to Section 54957(b)(1)) of the California Government Code, Closed Session may be
held regarding public employee evaluation for unrepresented employee position - General
Manager.
RECONVENE TO OPEN SESSION: 4:48 p.m.
No reportable Board Action
ADJOURNMENT: 4:49 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
53
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 15, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: Vice President Peterson, Directors Cefalu, Romsos, Exline
Absent: President Sheehan
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Chris Stanley, Adrian Combes, Stephen
Caswell, Brian Bartlett, Ryan Lee, Jim Kelly, Taylor Jamie, Shelly Thomsen, Jason Paul, Trevor Coolidge
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos/Second Cefalu/Sheehan Absent/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to approve the Consent Calendar as presented.
a. SOUTH TAHOE GREENWAY
(Adrian Combes, Senior Engineer)
Executed Grant of Easement to California Tahoe Conservancy for the South Tahoe Greenway
Project along the Martin Well property.
b. 2022 BOWERS WATERLINE REPLACEMENT PROJECT AND 2022 BIJOU 2/3 WATERLINE REPLACEMENT
PROJECT (Adrian Combes, Senior Engineer)
1) Authorized staff to file a Notice of Completion with the El Dorado County Recorder’s Office
for 2022 Bowers Waterline Replacement Project, and 2) Authorized staff to file a Notice of
Completion with the El Dorado County Recorder’s Office for 2022 Bijou 2/3 Waterline
Replacement Project.
54
REGULAR BOARD MEETING MINUTES: September 15, 2022 PAGE – 2
c. RECEIVE AND FILE PAYMENT OF CLAIMS
(Debbie Henderson, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,693,439.31.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Protection Emergency Project (Ivo Bergsohn, PG, HG,
Hydrogeologist) – Julie Ryan provided an update regarding the Tallac Creek Temporary Sewer
Crossing Protection Emergency Project and addressed questions from the Board.
Moved Cefalu/Second Exline/Sheehan Absent/Cefalu Yes/Romsos Yes/Peterson Yes/Exline Yes
to pursuant to Public Contract Code Section 22050(c), Continue Emergency Action to
complete temporary measures and construction of the Tallac Creek Sewer Pipeline Project to
prevent the collapse of the District’s Baldwin Beach sewer pipeline into Tallac Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) – Trevor Coolidge provided an update regarding the Diamond Valley Ranch Facilities
Emergency Repairs Project and addressed questions from the Board.
Moved Cefalu/Second Romsos/Sheehan Absent/Cefalu Yes/Romsos Yes/Peterson Yes/Exline
Yes to continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos reported that the Ad-Hoc Tahoe Keys Committee meeting was cancelled and
will be rescheduled. He provided a further update from the Operations Committee Meeting held
Monday, September 12, 2022.
8. BOARD MEMBER REPORTS: None
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
Vice President Peterson reported that the September 14th regular meeting was cancelled and a
special meeting is scheduled for Monday, September 19, 2022. The October 12, 2022 regular
meeting will be held at the District.
10. STAFF/ATTORNEY REPORTS:
Jason Paul provided a report regarding Water System Flushing including photos along with a map
of the neighborhoods being flushed and addressed questions from the Board. Chris Stanley and
Adrian Combes provided additional details regarding the flushing process.
Attorney Kvistad provided an update regarding the research his office has been conducting
regarding workforce housing and addressed questions from the Board. He further provided details
regarding California statewide authorities and how some special districts provide indirect
resources and assistance, but do not directly provide housing. Housing is generally provided
through cities and counties as they possess the power to develop and support those types of
human services. He recommended working with the city and/or county to develop a plan for
affordable housing in the basin or to consider the District providing hiring incentives to help newly
hired staff get established within the basin.
55
REGULAR BOARD MEETING MINUTES: September 15, 2022 PAGE – 3
Julie Ryan provided a solar update including the next steps to complete the Power Purchase
Agreement (PPA) and addressed questions from the Board. There is a meeting planned for
Monday, September 19th to hopefully come to resolution on the remaining PPA items and then an
Ad-Hoc Solar Committee meeting Tuesday, September 20, 2022. A public hearing and Public
Comment is required for the PPA, so it will come before the Board for consideration on October
20, 2022.
Melonie Guttry reported elections are November 8, 2022, and requested feedback from the
Board regarding a Board Candidate Public Forum. The Board agreed they would like the Public
Forum scheduled.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update and addressed questions from the Board
• Provided an update regarding a recent meeting with the new California Tahoe
Conservancy Director, Jason Vasques.
• John Thiel will be participating on a panel for Municipal Information Systems (MISAC) in
Monterey, California, in October.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 3:05 p.m.
RECONVENE TO OPEN SESSION: 3:52 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
b. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (one case).
No reportable Board Action
ADJOURNMENT: 3:53 p.m.
_______________________________________
David Peterson, Board Vice President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
56
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Ivo Bergsohn, PG, HG, Hydrogeologist
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Tallac Creek Temporary Sewer Crossing Support Emergency
Project
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
Continue Emergency Action to complete temporary measures and construction of the
Tallac Creek Sewer Pipeline Project to prevent the collapse of the District’s Baldwin
Beach sewer pipeline into Tallac Creek.
DISCUSSION: The Board declared the installation of a temporary barrier and sewer
crossing support as emergency work necessary to prevent the collapse of the District’s
gravity sewer main pipeline on July 7, 2022. These temporary measures to prevent
collapse of the sewer pipeline crossing are complete and the crossing is being
monitored. Construction of the Tallac Creek Sewer Pipeline Project is anticipated to
start on or about October 3, 2022.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every scheduled Board meeting and determine by a 4/5’s vote to continue or
terminate the action.
Staff recommends that the Board continue the emergency action until the Tallac Creek
Sewer Pipeline Project can be built in October 2022.
SCHEDULE: June to November 2022
COSTS: $526,390
ACCOUNT NO: 10.30- 7014
BUDGETED AMOUNT AVAILABLE: <$11,080> Project cost has been encumbered
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
57
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Diamond Valley Ranch Facilities Emergency Repairs Project
REQUESTED BOARD ACTION: Continue the emergency action to repair the Diamond
Valley Ranch Facilities per Resolution No. 3230-22.
DISCUSSION: The Board declared the Diamond Valley Ranch Facilities Emergency
Repairs Project as an emergency on August 4, 2022. District staff will provide an update
to the Board on the status of the emergency repairs.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
repairs of the Diamond Valley Ranch Facilities.
SCHEDULE: Repairs to be completed as soon as possible
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: Funded with reserves
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
58
BOARD AGENDA ITEM 7c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: 2023 Black Bart Waterline Replacement Project
REQUESTED BOARD ACTION: Award the 2023 Black Bart Waterline Replacement Project
to Vinciguerra Construction in the amount $3,425,176.
DISCUSSION: On Tuesday, August 9, 2022, eight general contractors attended a
mandatory pre-bid meeting for the 2023 Black Bart Waterline Replacement Project
(Project). This Contract has several parts, including the following:
• Black Bart Waterline Replacement - This portion of the project is located in the Black
Bart neighborhood in unincorporated El Dorado County. It includes replacement of
approximately 7,400 linear feet of small diameter waterline with 8-inch waterline,
abandonment of a leaky 2-inch water main on Black Bart Avenue (transferring
services to an existing 10-inch main), installation of 13 fire hydrants where there were
none previously, replacement of 147 water services that have reached the end of
their useful lives, and restoration of surface features, including paving, within the
project area.
• As-Needed Water and Sewer System Improvements - This portion of the project will
be performed at staff direction on a time-and materials basis, to complete work on
District systems outside the project area that were unknown at the time of bidding.
• Ham Lane Waterline - This portion of the Project occurs on a private road off of Lake
Tahoe Blvd in the City of South Lake Tahoe. It includes replacement of approximately
800 linear feet of small diameter waterline with 8-inch waterline, installation of 1 new
fire hydrant where there was none previously, replacement of 14 water services that
have reached the end of their useful lives, and restoration of surface features,
including paving, within the project area. This work was originally bid with the 2022
Bowers Waterline Project, but procurement of an easement needed to complete the
work has pushed the work into 2023.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
59
Trevor Coolidge
October 6, 2022
Page 2
Bids were opened at the District offices on Tuesday, September 20, 2022, at 10:00 a.m.
Four (4) bids were received. The total bid amounts ranged from $3,425,176 to
$6,398,548. The Engineer’s Estimate for the project, based on recent bid results and
general bidding climate, is $3,986,000 (excluding the $200,000 in As-Needed Services);
the Budget for Black Bart Waterline is $3,990,000; Ham Lane is unbudgeted. The Bid
Summary is attached.
Vinciguerra Construction (VC) was the apparent low bidder. As indicated in the
summary prepared by the Contracts Administrator (attached), the bid received from
VC for the Project includes no deviations. In addition to the standard contractual items,
the funding for this project requires that VC comply with certain other requirements,
including:
a) Completion and submittal with the Bid of certain grant forms; and
b) Outreach to Disadvantaged Business Enterprises (DBEs)
Staff has performed a review of the Bid from VC with respect to these items. All
required forms were completed and submitted. In their DBE “good-faith effort,” staff
identified no irregularities. Staff finds that VC’s bid is in compliance with our funding
requirements and the related terms of the Contract Documents.
No protest was received by staff within the 7-day protest filing period following the Bid
Opening. As such, staff recommends that the project scope be awarded to VC.
SCHEDULE: ASAP
COSTS: $2,796,951 (BLKBRT); $100,000 (As-Needed Water); $100,000 (As-Needed Sewer);
$428,225 (HAMWTR)
ACCOUNT NO: 2030-8098 (BLKBRT); 2030-8222 (As-Needed Water); 1030-8275(As-
Needed Sewer); 2030-7086 (HAMWTR)
BUDGETED AMOUNT AVAILABLE: $3,986,760
ATTACHMENTS: Bid Summary Memo to Board
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
60
South Tahoe Public Utility District ● 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 ● Facsimile 530.541.0614
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone: (530)544-6474 Fax: (530)541-4319
Memorandum
Date: September 22, 2022
To: Board Members, John A. Thiel
From: Starlet Glaze, Contracts Administrator
Subject: 2023 Black Bart Waterline Replacement Project
At 10:00 o’clock on the morning of September 20, 2022, we received three (3) electronic bids via
PlanetBids for the above-referenced project. Bids ranged from $3,425,176.00 to $6,398,548.00.
The second lowest bid was found to be non-responsive for failure to complete the Equipment/Material
Suppliers List Bid form in its entirety. While naming suppliers is not a statutory requirement, the State
Revolving Fund (SRF) funding source requires that certain materials be American made and thus this
form is deemed not waivable by Staff.
A careful review and analysis of the remaining two lowest bids showed only minor deviations. See
attached spreadsheet and list of deviations for full breakdown of each bid.
Vinciguerra Construction, Inc. is the apparent low bidder. Vinciguerra Construction, Inc. had no
deviations.
I contacted the Contractors License Board and was given the following information:
License Number 358838 is current and active and expires 02/28/2023.
The company is a corporation.
Vinciguerra Construction, Inc. holds a Class A – General Engineering license, a Class B – General
Building license, and a HAZ - Supplemental Certification in Hazardous Substances Removal.
I also contacted the California Department of Industrial Relations Contractor Registration site and
verified that Vinciguerra Construction, Inc. is registered under PWCR Number 1000064348.
61
Advertised on July 28, 2022
Bid Opening on September 20, 2022 10:00 AM (PDT)
Item Description
Unit of
Measure Quantity
Vinciguerra
Construction, Inc
Flowline
Contractors Inc.
MKD Construction,
Inc.
Farr Construction
Corporation dba RDC
1 Mobilization and Demobilization (Not to exceed 10% of Bid Schedule A, excluding this item)LS 1 $200,000.00 $131,749.00 $416,000.00 $29,910.00
2 Waterline Erosion Control LS 1 $30,000.00 $170,631.00 $146,800.00 $89,920.00
3 Groundwater Dewatering LS 1 $1.00 $11,984.00 $25,000.00 $768,810.00
4 Traffic Control LS 1 $50,000.00 $73,093.00 $273,900.00 $637,280.00
5 Sheeting, Shoring, and Bracing or Equivalent Method LS 1 $25,000.00 $32,686.00 $20,000.00 $61,230.00
6 8-Inch C900 DR 18 Water Main LF 7427 $1,299,725.00 $1,292,298.00 $1,396,276.00 $2,190,965.00
7 3/4-Inch Single Service on New Main EA 123 $393,600.00 $661,248.00 $750,300.00 $497,289.00
8 1-Inch Single Service on New Main EA 4 $16,000.00 $21,876.00 $44,800.00 $13,900.00
9 3/4-Inch Single Service on Existing Main EA 20 $80,000.00 $183,060.00 $198,000.00 $83,660.00
10 As-Directed Pothole EA 15 $750.00 $12,525.00 $18,000.00 $31,470.00
11 3/4-Inch Base Meter Installation EA 3 $13,500.00 $11,946.00 $8,700.00 $13,170.00
12 Add for Traffic Rated Meter Installation EA 1 $500.00 $378.00 $2,700.00 $743.00
13 Fire Hydrant Installation on New Main EA 11 $154,000.00 $182,369.00 $151,800.00 $163,713.00
14 Fire Hydrant Installation on Existing Main EA 2 $32,000.00 $49,914.00 $31,400.00 $40,374.00
15 Tie-In #1 - Meadow Crest/Chinquapin (Sheet P1)LS 1 $5,000.00 $15,769.00 $6,300.00 $9,774.00
16 Tie-In #2 - Clear Creek/Chinquapin (Sheet P2)LS 1 $7,500.00 $15,431.00 $7,100.00 $10,679.00
17 Tie-In #3 - Muir/Chinquapin (Sheet P3)LS 1 $7,000.00 $15,431.00 $7,100.00 $10,679.00
18 Tie-In #4 - Meadow Crest/Chinquapin (Sheet P4)LS 1 $7,000.00 $15,431.00 $7,100.00 $10,679.00
19 Tie-In #5 - Genoa/Black Bart (Sheet P6)LS 1 $20,000.00 $37,551.00 $27,300.00 $36,363.00
20 Tie-In #6 - Genoa/Chinquapin (Sheet P7)LS 1 $7,000.00 $15,431.00 $7,000.00 $10,543.00
21 Tie-In #7 - Ormsby/Hank Monk/Black Bart (Sheet P8)LS 1 $35,000.00 $41,634.00 $35,800.00 $42,089.00
22 Tie-In #8 - Hank Monk (Sheet P10)LS 1 $7,000.00 $15,431.00 $7,100.00 $10,679.00
23 Tie-In #9 - Snowshoe Thompson/Hank Monk (Sheet P11)LS 1 $7,000.00 $15,431.00 $7,100.00 $10,679.00
24 Tie-In #10 - Horace Greeley/Hank Monk (Sheet P13)LS 1 $5,000.00 $14,909.00 $6,300.00 $9,744.00
25 Tie-In #11 - Ormsby/Black Bart (Sheet P16)LS 1 $20,000.00 $37,197.00 $26,000.00 $33,020.00
26 Cut, Cap, and Abandon In Place Water Mains and Valves EA 8 $8,000.00 $24,728.00 $8,800.00 $87,040.00
27 Repair Damaged 4" Sewer Lateral EA 20 $18,000.00 $64,680.00 $94,000.00 $52,960.00
28 Non-Excavatable Rock Removal CY 10 $1,000.00 $6,780.00 $6,200.00 $27,060.00
29 Replace Concrete Valley Gutter SF 20 $2,000.00 $3,220.00 $1,020.00 $8,520.00
30 4-Inch Trench Patch (PG64-28)SF 15000 $165,000.00 $158,250.00 $195,000.00 $270,000.00
31 2-Inch Mill and Overlay (PG64-28 PM)SF 38500 $144,375.00 $246,785.00 $227,150.00 $269,500.00
32 3-Inch Miscellaneous Patch Paving SF 1800 $36,000.00 $36,252.00 $23,400.00 $46,800.00
Subtotal $2,796,951.00 $3,616,098.00 $4,183,446.00 $5,579,242.00
33 As-Needed Water System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00
34 As-Needed Sewer System Improvements LS 1 $100,000.00 $100,000.00 $100,000.00 $100,000.00
Subtotal $200,000.00 $200,000.00 $200,000.00 $200,000.00
35 Mobilization and Demobilization (Not to exceed 10% of Bid Schedule C, excluding this item)LS 1 $25,000.00 $6,108.00 $60,200.00 $4,487.00
36 Waterline Erosion Control LS 1 $5,000.00 $19,470.00 $29,600.00 $9,603.00
37 Groundwater Dewatering LS 1 $500.00 $4,305.00 $5,000.00 $40,030.00
38 Traffic Control LS 1 $5,000.00 $7,255.00 $29,100.00 $12,906.00
39 Sheeting, Shoring, and Bracing or Equivalent Method LS 1 $2,500.00 $2,468.00 $2,000.00 $33,222.00
40 Layout Potholing LS 1 $3,000.00 $14,210.00 $4,600.00 $48,572.00
41 8-inch Restrained C900 DR14 Water Main LF 809 $161,800.00 $164,227.00 $173,935.00 $162,609.00
42 3/4-Inch Single Service on New Main EA 13 $46,800.00 $69,810.00 $133,900.00 $44,109.00
43 1-Inch Single Service on New Main EA 1 $4,000.00 $5,474.00 $9,900.00 $3,475.00
44 3/4-Inch Base Meter Installation EA 1 $4,500.00 $3,982.00 $4,100.00 $5,938.00
45 Add for Traffic Rated Meter Installation EA 1 $500.00 $378.00 $2,700.00 $743.00
46 Fire Hydrant Installation on New Main EA 1 $14,000.00 $16,843.00 $14,300.00 $14,398.00
47 Tie-In #1 – Ham/Hwy 50 (Sheet P19)LS 1 $9,000.00 $18,997.00 $7,200.00 $17,756.00
48 Tie-In #2 – Ham/Glenwood (Sheet P19)LS 1 $15,000.00 $26,246.00 $9,800.00 $27,520.00
49 Cut, Cap and Abandon in Place Water Mains and Valves EA 2 $2,000.00 $3,082.00 $1,600.00 $6,238.00
50 4-Inch Trench Patch (PG64-28)SF 1500 $16,500.00 $22,500.00 $22,500.00 $30,000.00
51 2-Inch Mill and Overlay (PG64-28 PM)SF 6700 $25,125.00 $66,330.00 $44,220.00 $73,700.00
52 3-Inch Miscellaneous Patch Paving SF 4000 $80,000.00 $72,000.00 $48,000.00 $56,000.00
53 3-Inch Virgin AB for Dirt Road Area SF 4000 $8,000.00 $16,000.00 $12,000.00 $28,000.00
Subtotal $428,225.00 $539,685.00 $614,655.00 $619,306.00
Total $3,425,176.00 $4,355,783.00 $4,998,101.00 $6,398,548.00
2023 Black Bart Waterline Replacement Project
62
2023 Black Bart Waterline Replacement Project
Bid Opening: Tuesday, September 20, 2022 at 10:00 o’clock a.m.
Deviations and information gathered during bid analysis of the three lowest
responsive responsible bids received:
Vinciguerra Construction, Inc.
• No deviations found
Flowline Contractors, Inc.
• List of Subcontractors
o The entity names of six of the subcontractors listed on the Bid form did not
match either the California Contractor’s State License Board (CA
CSLB)website or the California Department of Industrial Relations (CA DIR).
We were however able to obtain and verify the correct entity name and that
they are registered and active with the Department of Industrial Relations
(CA DIR) and have current business licenses.
• Equipment/Material Supplier List
o Staff found that this Bid was non-responsive for failure to complete the Bid
form in its entirety. While naming suppliers is not a statutory requirement the
SRF funding source requires that certain materials be American made and
thus this form is deemed not waivable by Staff.
• Bidders General Information
o Item 6, the name, and address of the surety company was provided, but not
the phone number. The name and phone number for the brokerage agency
and agent were provided but not the address.
o Item 6, the surety’s name listed on the original Bid Bond did not match the
Bid form. We were however able to validate the correct entity name and
verify that the Bid Bond is valid and that the surety company meets District’s
specifications.
o Item 6, only page one of the Bid Bond was uploaded to Planet Bids
however, the District had the Original Bid Bond in its possession prior to the
Bid opening as required in the Bid documents.
• Certification by Contractor’s Insurance Broker
o The Certification was filled out incorrectly. The brokerage agency name
was abbreviated on line one and was listed in its entirety in the third
paragraph instead of the insurance company name.
• Grant Forms
o The first line of the American Iron and Steel Certification and the
Certification Regarding Lobbying were left blank.
MKD Construction, Inc.
• Certification by Contractor’s Insurance Broker
o The Certification was filled out incorrectly. The brokerage agency was
listed in the third paragraph instead of the insurance company name.
o The insurance company name listed on the Certification differs from what
both the California Department of Insurance (CDI) and AM Best websites
have on record.
63
2023 BLACK BART WATERLINE REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
1
Vinciguerra Construction, Inc.
Description of Work Subcontractors Name
& Address
Sawcutting-P <1% Austerman, Inc.
1960 Channel Dr.
West Sacramento, CA 95691
CA#686965; CA DIR(PWC)#1000004658
Asphalt Milling-P <1% ABSL Construction
29393 Pacific Street
Hayward, CA 94544
CA#621781; CA DIR(PWC)#1000781023
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
1. Aggregate base material Cinderlite / Cinderlite
2. Asphalt Tahoe Asphalt / Tahoe Asphalt
3. Piping CAP FLOWW / Diamond/Vinyltech
4. Fittings CAP FLOWW / Tyler/Star
5. Valves CAP FLOWW / American AVK
6. Fire Hydrants CAP FLOWW / American AVK
Flowline Contractors, Inc.
Description of Work Subcontractors Name
& Address
Paving 11.25% Sierra National Construction
5433 El Camino Ave #1
Carmichael, CA 95608
CA#855769; CA DIR(PWC)#1000016970
Survey .20% Centerpoint Engineering, Inc.
4230 Rocklin Road, STE 200
Rocklin, CA 95677
License#LS 6947, RCE 49150;
CA DIR(PWC)#1000000562
Saw-Cutting .45% California Cut and Core
11358 Sunrise Gold Cir
Rancho Cordova, CA 95742
CA#894220; CA DIR(PWC)#1000643289
Sweeper Truck 2.5% Desert Commercial Sweeping
5620 Madras St
Carson City, NV 89704
License#NV20158635NUCP;
CA DIR(PWC)#1000053890
64
2023 BLACK BART WATERLINE REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
2
Traffic Striping .24% Sierra Traffic Markings
9725 Del Road Ste B
Roseville, CA 95747
CA#755317; CA DIR(PWC)#1000002783
SWPPP Planning .01% Socal Stormwater
15030 Ventura Blvd #669
Sherman Oaks, CA 91403
License#C3483049; CA DIR(PWC)#1000435627
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
1. Aggregate base material Cinderlite Trucking Corporation
2. Asphalt Teichert Aggregates / Tahoe Asphalt
3. Piping
4. Fittings
5. Valves
6. Fire Hydrants
MKD Construction, Inc.
Description of Work Subcontractors Name
& Address
None None
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
1. Aggregate base material Cinderlite Trucking, Inc.
2. Asphalt Tahoe Asphalt
3. Piping Western Nevada Supply
4. Fittings Western Nevada Supply
5. Valves Western Nevada Supply
6. Fire Hydrants Western Nevada Supply
Farr Construction Corporation dba. Resource Development Company (RDC)
Description of Work Subcontractors Name
& Address
All other work except what is listed below. 91% Farr Construction Corporation dba. Resource
Development Company
1050 Linda Way
Sparks, NV 89431
CA#1050646; CA DIR(PWC)#1000064750
Paving 9% West Coast Paving Inc.
99 W Arroyo St 2nd Floor
Reno, NV 89509
CA#972431; CA DIR(PWC)#1000020405
65
2023 BLACK BART WATERLINE REPLACEMENT PROJECT
CONTRACTOR’S SUBCONTRACTORS
3
Named Equipment/Material Supplier List:
Equipment/Material Supplier / Manufacturer
1. Aggregate base material Cinderlite / Cinderlite
2. Asphalt West Coast Paving Inc. / West Coast Paving Inc.
3. Piping Western Nevada Supply / Diamond/Vinyltech
4. Fittings Western Nevada Supply / Tyler/Star
5. Valves Western Nevada Supply / Mueller
6. Fire Hydrants Western Nevada Supply / Mueller
66
BOARD AGENDA ITEM 7d
TO: Board of Directors
FROM: Dan Arce, Laboratory Director
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Laboratory Department Staffing
REQUESTED BOARD ACTION: Authorize a new limited-term, part-time position in the
Laboratory titled Quality Control Officer
DISCUSSION: The Laboratory Department (Lab) has seen a continuous increase of
workload over the past four years. The number of samples the Lab collects in the
District’s drinking water distribution system has increased due to state requirements and
our own internal monitoring for decaying pipes. In addition, due to the District’s
Hydrogeologist’s impending retirement, several large projects have been shifted to the
Lab.
The greatest strain on our resources has been the upcoming change in the Laboratory
certification process, requiring environmental labs to maintain a greater number of
records and to perform more comprehensive quality assurance. This new standard
requires the appointment of a Quality Control Manager, chosen from existing Lab staff.
This position is responsible for a number of new duties, spelled out in the job description.
I am asking for a part-time position, as the Lab is not yet ready to fully implement many
of the duties, and a part-time position will be less of a financial strain on the Lab’s
budget. Some of the costs of this position will be offset by the decrease of overtime,
and by increasing the testing fees charged to outside water companies by 35%.
SCHEDULE: ASAP
COSTS: $61,700 annually
ACCOUNT NO: 50/50-32-4101
BUDGETED AMOUNT AVAILABLE: Unbudgeted, partially offset with increased Lab
monitoring revenues
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
67
BOARD AGENDA ITEM 7e
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
Jeremy Rutherdale, Pumps Crew Supervisor
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Luther Pass Pump Station Pump 1 Installation
REQUESTED BOARD ACTION: 1) Authorize Flowserve to be the sole source brand and sole
provider for pump systems, including appurtenances and select services, at Luther Pass
Pump Station; 2) Authorize staff to execute a Purchase Order with Flowserve to provide
and install a pump base for Pump 1 at Luther Pass Pump Station in an amount not to
exceed $200,000; 3) Authorize staff to execute a Purchase Order with Flowserve to
provide a pump base for Pump 2 at Luther Pass Pump Station in an amount not to
exceed $75,000.
DISCUSSION: In September 2020, the Board authorized the purchase of replacement
Pumps 1 and 2 for Luther Pass Pump Station (LPPS) from Flowserve. Following installation
of Pump 1 by staff, it continued to experience high vibration. The pump was relocated
to the Pump 2 position, and the vibration decreased substantially. Staff commenced an
investigation of the potential sources of high vibration in early 2022, working with
consultants Water Systems Consulting and HDR, who were already under contract with
the District to perform structural evaluations at the Wastewater Treatment Plant. Survey
of the interior of the pump station revealed that while the underlying pump pedestals
are level, the steel bases to which the pumps are mounted are out of level and
improperly grouted. These bases have been in place since the pump station was
originally constructed in the 1960s. The steel bases are the most likely source of high
vibration, and staff has proceeded with the consultant’s recommendations to reinstall
all four pumps at the station, one at a time starting with Pump 1. Upon removal of the
Pump 1 base, the steel was found to be severely bowed, and unsuitable for reuse.
To replace the pump bases, staff contacted Flowserve for two quotes (attached): One
for fabrication and delivery of a new base, the other for fabrication, delivery and
installation of the new base. The design of the pump base is proprietary to Flowserve,
who staff has found through the bidding process for procurement of Pumps 1 and 2 to
be the only manufacturer of pumps that can serve this unique station. Also, because of
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
68
Julie Ryan
Jeremy Rutherdale
October 6, 2022
Page 2
the tight tolerances for fabrication, it is unlikely that a local fabricator would even be
equipped to build a new base for the District. Staff is working with Flowserve to finalize
the details for these quotes, which may impact the prices. However, time is of the
essence to return Pump 1 to operation before winter, and the Flowserve proposal
requires 5 weeks for fabrication of the base following execution of the purchase order.
The new base for Pump 2 has a 20 week lead time, so while this replacement is not
expected to commence until Summer 2023, staff recommends that it be ordered
immediately, as well.
Staff had budgeted $200,000 in Fiscal Year 2023 for work on Pumps 1 and 2, taking the
salvageable parts from each of the old pumps and using them to build a single pump
that can be swapped in quickly if either Pump 1 or 2 fails. That budget will be used
instead to buy new bases, and the rebuild work will be deferred until Fiscal Year 2024, if
necessary to prioritize spending. The purchase and installation of the Pump 1 and 2
bases will be supplemented by the As-Needed Sewer System Upgrades annual budget
of $500,000.
In compliance with requirements of the Public Contracting Code and the District’s
Purchasing Policy, the District has a process for standardizing equipment which requires
Board approval. Staff requests that Board authorize Flowserve as the sole brand of
pumping systems to be installed at the LPPS for the following reasons:
• Three of four pumps currently installed at LPPS were manufactured by Flowserve
since 2016, and are expected to have lives of 25 years or more; the fourth pump
is Circa 1967 Byron Jackson, the predecessor brand to Flowserve.
• The District competitively bid for new Pumps 1 and 2 in 2017, and while other
manufacturers expressed interest, only Flowserve could meet the design criteria
and only Flowserve bid the project.
• Certain parts, appurtenances and services for the District’s existing pumps are
proprietary or specialty and can only be provided by Flowserve.
SCHEDULE: ASAP
COSTS: Up to $275,000
ACCOUNT NO: 1026-8315 ($200,000); 1030-8275 ($75,000)
BUDGETED AMOUNT AVAILABLE: $699,257
ATTACHMENTS: Flowserve Quotes; Sole Brand/Sole Source Justification/Approval Form
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
69
Field Service
Estimate
Flowserve Field Services
Confidential
September 16th, 2022
South Lake Tahoe Public Utilities
1275 Meadow Crest Dr
South Lake Tahoe, CA 96150
SUBJECT: New Base and Installation
FLS REF# 2022FSQ0001947
Flowserve is pleased to submit the following proposal for your consideration.
(1) Scope
Flowserve will provide a Field Service crew to perform the following:
• BJ DVMX 4x6 4 Stage; S/N; 661-S-0878 Tag # Pump 1
o Mobilize and travel to site.
o Participate in site required training if needed.
o Review and participate in the Lock out / Tag out.
o Inspect studs and bring them up to API standards, adjust as needed to
accommodate the new base plate.
o Bush concrete to clean aggregate to accommodate epoxy grout.
o Set new base in place and level to API recommendations.
o Build forms and prep for grout seal pour.
o Check base level and complete final pour.
o Check final level and inspect for voids.
o Set pump and motor in place and perform pre-pipe alignment.
o Check piping gap and monitor for pipe stress during bolt-up.
o Complete post pipe alignment and install the coupling guard.
o Fill bearing housing with customer supplied lubricant.
o Check alignment of pump to driver with Rotalign, correct if required.
o Check pump and mechanical seals and ensure that the assembly is fluid
tight.
o Witness removal of Lock out / Tag out.
o Witness pump run for plant’s performance / vibration checks, if
desired/possible.
o Provide install binder for review and approval binder will include, Grout
inspection, pre grout base level, post grout base level, initial alignment, pipe
stress, final alignment, and commissioning checklist.
o Clean work area as required.
o Demobilize and travel to base
70
Page 2
Flowserve Field Services
Confidential
(2) Schedule
Flowserve estimates that the scope of work above could take approximately seven (7),
twelve (12) hour shift(s) to complete. The estimated pricing below includes all travel time to
and from the site and assumes Monday-Sunday schedule and all work being completed in
one (1) trip.
(3) Personnel and Equipment
Flowserve will provide one (1) Service Specialist, one (1) Millwright Crew, service truck and
tooling, grouting equipment, New Base and all grout materials required, to complete the
above scope of work.
New base lead time is Approximately 5 Weeks from receipt of the PO.
(4) Pricing
Flowserve will perform the scope of work above on a Time and Material basis in accordance
with the applicable Flowserve Rate Sheet in effect at the time. The budgetary estimate for
this project is as follows:
Estimated Price: $166,629.00
Notes:
Pricing is an estimate, based on our experience with similar projects. Actual time on jobsite may be less or more
and will be billed on a time and material basis in accordance with the Flowserve 2022 US Field Service
Commercial rates and terms.
Any delays such as Lock out / Tag out, permitting, decision making, parts delays, inclement weather or any delay
out of our control will be billed on a Time and Material basis. Site specific orientation, contractor requirements,
drug testing etc., will be billed on a Time and Material basis.
All prices are quoted in USD. If final invoice is paid by credit card, a 3% adder will be applied to the total invoice.
Flowserve Standard World Wide Terms and Conditions of sale will apply to all field service work projects unless
mutually agreed to in writing. Acceptance of a purchase order is contingent upon availability of manpower and
equipment.
(5) Customer Responsibilities
• Provide access and required site safety orientation.
• Issue all clearances, perform lock-out-tag-out (LOTO) and walk down with Flowserve
representative.
• All electrical / instrumentation connects / disconnects.
• Provide material lifting/handling equipment at the pump installation site, if required.
71
Page 3
Flowserve Field Services
Confidential
• Provide any scaffolding and certifications if required due to site conditions.
• Provide clear access to the pump installation site and work area.
• Repairs / Modifications beyond the stated scope of work.
• All parts to be supplied by others, except what is listed above.
• Provide electrical power (120v / 480v) and electricians as required.
• Provide plant compressed air (up to 50 CFM at 90 psi) as necessary.
• All special tooling to be supplied by the customer.
• Any standby time will be billed as time and material.
• Wash up / toilet / break facilities.
• Provide material staging areas.
• Provide trash disposal area.
• Any required shipping to be supplied by others.
(6) Proposal Validity
This proposal is valid for ninety (90) days unless extended in writing by Flowserve.
Flowserve appreciates this opportunity to provide our services. Please feel free to contact us with
your questions or comments anytime.
Sincerely,
Justin Seger
Field Service Supervisor
Flowserve Corporation
jseger@flowserve.com
Cell: (661) 205-9034
John Ireland
Sales Engineer
Flowserve Corporation
Jireland@flowserve.com
Cell: (707) 688-8857
72
PUMP DIVISION
Fossil, Co-gen, Petroleum and Industrial Markets
Rates, Terms and Conditions for U.S. Field Services
2022 Commercial Rates and Terms – Rev. 1 effective May 1st
All services described or referred to herein are expressly conditioned upon the terms and conditions set forth below. Any or der for or any statement of intent to
purchase any such services or any direction to proceed with the work shall constitute assent to said rates, terms and conditions and a representation that
Purchaser is solvent. In the event of any conflict, inconsistency or difference between said rates, terms and conditions and any purchase order, said rates, terms
and conditions shall govern. Any additional or different rates, terms or conditions set forth in any communication from Purc haser are hereby objected to by Seller
and shall not be effective or binding unless assented to in writing by an authorized representative of Seller. Hereinafter Seller shall be construed to be the Pump
Division or Flow Solutions Division of Flowserve Corporation.
RATES, TERMS AND CONDITIONS NOTED HEREIN ARE SUBJECT TO CHANGE WITHOUT NOTICE
SECTION 1. RATES AND APPLICATIONS
A. Service Rates
1. Technical Specialists (8 Hour Day Rates)**
Continental U.S. Outside
Hawaii, Alaska Continental
Canada & Mexico U.S.
a) Service Specialist $ 2,392 $ 2,870
b) Project Manager $ 2,952 $ 3,542
c) Product Specialist $ 2,952 $ 3,542
(Decoker/Ebullators)
d) Product Specialist $ 1,792 $ 2,150
(SIHI Dry Vacuum)
e) Comp Seal Specialist $ 2,392 $ 2,870
2. Service Technicians (Hourly Rates)**
Classification Type Rate
Lead Pump Mechanic
(incl. SIHI Liquid Ring
Vacuum)
Standard Time $ 190.00
OT & Saturday $ 285.00
Sunday & Holiday $ 380.00
Pump Mechanic
Standard Time $ 166.00
OT & Saturday $ 249.00
Sunday & Holiday $ 332.00
Millwright
Standard Time $ 152.00
OT & Saturday $ 228.00
Sunday & Holiday $ 304.00
** Refer to Section “K” for Offshore Rates
B. Add the following to Service Rates:
1. Travel Time
a) Travel between home base and customer site will be
billed at the applicable Standard Time rate.
b) Travel in personal vehicle will be billed at $0.62 per
mile.
c) International travel, in excess of eight (8) hours, will
require travel at Business Class fares.
2. Transportation (Flowserve Owned)
a) Standard Truck $ 126.00 per day
b) Tool Truck $ 414.75 per day
c) Crane Truck $ 525.00 per day
Mileage is billed @ $0.62 per mile.
3. Travel Expenses
Travel Expenses including, but not limited to, airfare, rental
car, telephone, laundry and travel related expenses shall be
billed at cost plus 15%.
4. Per Diem
A Per Diem rate of $262.00 per man will be charged for all
lodging and meals. NOTE: Market conditions in certain areas
of the country may warrant an increase in Per Diem rates.
Working or travel days in which no overnight lodging is
required, will be billed at $93.00 per man.
5. Equipment
Description Rate (per day)
Rotalign Laser $ 420.00
Hytorc Equipment $ 472.50
FARO Laser Tracker* $ 1,050.00
Portable Gantry Crane $ 262.50
SIHI Spindle Tool $ 250.00
Scorpion Tool $ 7,894.00
Milling Machine $ 1,312.50
*Laser Tracker operator is billed at Service Specialist rate
a) Special tooling and equipment will be
proposed/billed on a case-by-case basis.
b) Rental equipment shall be billed at cost plus 20%.
6. Subcontracted services (i.e. field machining, bolt torqueing,
NDE services, etc.) and/or Materials shall be billed at cost plus
20%.
7. A daily consumable charge of $20 per day per man will be
billed for all Service Technician classifications. Excessive
consumable items will be billed at cost plus 15%.
8. Freight by common carrier will be billed at cost.
C. Overtime, Holiday & Standby Time
Seller shall charge work exceeding eight (8) hours per day Monday
through Friday and all work on Saturday at the rate of one and one-
half (1-1/2) times the applicable rate and work on Sunday or any
Flowserve Holiday at the rate of two (2) times the applicable rate.
Technicians work a maximum of twelve (12) hours per day. Two
technicians will be required for a double shift.
All rates apply from date of departure from base point to return to
base point and from portal to portal at the Plant Site.
Standby time required by the customer or local work conditions will
be billed at the hourly Standard Time rates, per man, for a total not
to exceed scheduled shift, and no less than eight hours, unless
otherwise agreed in writing prior to mobilization.
In the event of a job interruption (lack of work or no work on the
weekends or holidays), purchaser shall at its option pay for the
technician’s roundtrip to base point including travel expenses, time
and other expenses or retain the technician near the Plant site and
pay the technicians living expenses and standby time for each day
not worked. 73
PUMP DIVISION
Fossil, Co-gen, Petroleum and Industrial Markets
Rates, Terms and Conditions for U.S. Field Services
D. Minimum Billing
Purchaser shall incur a minimum charge consisting of one eight (8)
hour day plus transportation, lodging, job-related travel and per
diem expenses.
E. Cancellations/Delays
In the event Services are scheduled for specific date(s) and then
cancelled or delayed by more than one (1) day, Purchaser shall
incur a minimum charge consisting of one eight (8) hour day. See
Section 7 of Flowserve Worldwide Terms and Conditions of Sale.
F. General
At Seller's request, Purchaser shall provide, at Purchaser's
expense, a payment bond or an irrevocable demand letter of credit
in an amount to cover the estimated cost of the work. When
technicians are required at a specific job site for more than forty -five
(45) days, Seller reserves the right to assign a replacement or relief
at the end of this period and every fourth week thereafter. The
associated travel expenses and travel time shall be billed to
Purchaser.
Technical Specialists provide no tools or safety equipment other
than standard PPE. Arrangements must be made in advance, if
tools, monitoring, measuring and safety equipment are required.
All service personnel shall present time sheets showing days and
hours worked for Purchaser's approval and signature before leaving
jobsite.
G. Invoicing/Payments
Payment shall be in U.S. dollars, net thirty (30) days unless
otherwise agreed to in writing
For extended assignments, Flowserve reserves the right to
progress bill at one month intervals.
H. Escalation
Due to price fluctuation on materials and services used by
Flowserve to perform customer’s work, materials used will be billed
at the price in effect at the time of usage plus any applicable
markup
I. Additional Work
Work performed at the customer’s request above and beyond
the original contract requirements, or scope of work, will be billed
per the applicable time and materials rates contained herein.
J. Safety Training and PPE
Rates include “Basic” employee safety training, pre-employment
drug screening, and the following Personal Protective Equipment:
hard hats, safety shoes, hearing protection, standard eye
protection, and fire retardant clothing.
Additional training, as required by the customer, shall be
reimbursable for labor at the applicable rate plus actual training
costs. Site specific training will be billed at the applicable rate for all
hours spent in training.
K. Offshore
Any services provided on an offshore installation will be billed at the
applicable service rate plus 20%. Minimum billing for offshore
services is twelve (12) hours per day.
SECTION 2. DEFINITIONS
The following terms have the meanings set forth below unless the
context indicates otherwise. Words importing the singular include the
plural and vice versa when the context requires.
"Equipment" means operational spare parts or renewal parts or any other
material (including tooling) or parts, or any combination thereof,
furnished by Seller to Purchaser under this Agreement.
"Owner" means any person or entity with a legal or equitable interest in
the Plant which entitles such person or entity to bring suit for damages in
the event of injury or damage.
"Plant" means any site or customer facility for recovery, production,
transport and refinement of customer product.
FLOWSERVE HOLIDAYS
THE FOLLOWING HOLIDAYS ARE RECOGNIZED BY FLOWSERVE AND ARE
CONSIDERED BILLABLE:
New Year’s Day President’s Day Good Friday
Memorial Day Independence Day Labor Day
Thanksgiving Day Christmas Eve Christmas Day
New Year’s Eve
74
WORLDWIDE TERMS AND CONDITIONS OF SALE
WORLDWIDE TERMS AND CONDITIONS OF SALE - Rev.6b April 2018 Page 1 of 1
1. APPLICABILITY: These Worldwide Terms and Conditions of Sale ("Terms") shall govern all sales of
Seller's Equipment or Services to Buyer ("Contract of Purchase” or “Order"). These Terms supersede any prior
written or oral agreement, understanding, representation or promise, and any pre-printed or standard terms and
conditions contained in Buyer's request for quote, purchase order, invoice, order acknowledgement, or similar
document. These Terms may not be amended, supplemented, changed or modified except by concurrent or
subsequent written agreement, signed by an authorized representative of Seller and Buyer. Seller's
acknowledgement of Buyer’s purchase order shall not constitute acceptance of any terms and conditions
contained therein, regardless of how such terms and conditions may be prefaced or described.
2. DEFINITIONS:
“Buyer” means the company who accepted Seller's offer or is named in the Order.
"Equipment" means all equipment and parts manufactured and sold by Seller.
“Seller" means the company named on the Order for Equipment or Services.
“Service(s)" means work, direction of work, technical information or technical consulting and advice or other services
furnished by Seller to Buyer.
3. DELIVERY / SUSPENSION / FORCE MAJEURE: For the delivery of Equipment within the United States,
delivery shall be made EXW (in accordance with INCOTERMS 2010, as amended) Seller's plant. For the delivery
of Equipment outside the United States, delivery shall be made FCA Seller's plant. Title to Equipment shall
transfer to Buyer simultaneously with transfer of risk of loss pursuant to the applicable INCOTERMS. Shipping
dates are approximate and are based on prompt receipt of all necessary information. In case of delay in furnishing
complete information, dates of shipment may be extended for a reasonable time. In the event Seller provides
transport services these will be quoted as a lump sum price based on destination and shipping mode.
In the event Buyer requests a delay or suspension in completion and/or shipment of the Equipment or any part
thereof for any reason, the parties shall agree upon any cost and/or scheduling impact of such delay and all such
costs to Buyer's account. Any delay period beyond thirty (30) days after original scheduled shipment date shall
require Buyer to (i) take title and risk of loss of such Equipment, and (ii) make arrangements for storage of such
Equipment with the Seller or other party. Seller's invoice, which is contractually based on shipment, shall be issued
upon Seller's readiness to ship the Equipment. In the event any suspension or delay in completion and/or
shipment of the Equipment requested by Buyer should exceed 60 days in the aggregate, Seller may cancel this
Order and Buyer shall pay reasonable and proper cancellation charges in accordance with Article 7 hereto.
Seller shall not be liable for delay in delivery due to causes beyond its reasonable control including, but not limited to,
acts of God, acts of government, acts of Buyer, fires, labor disputes, boycotts, floods, epidemics, quarantine
restrictions, war, insurrection, terrorism, riot, civil or military authority, freight embargoes, transportation shortages
or delays, unusually severe weather or inability to obtain necessary labor, materials or manufacturing facilities due to
such causes. In the event of any such delay, the date of delivery shall be extended for a length of time equal to the
period of the delay.
4. WARRANTY: Subject to the limitations in Section 18 herein, Seller warrants that the Equipment shall be
free from defects in material, workmanship, and title. If it appears within twelve (12) months from the initial
Equipment startup or until eighteen (18) months after shipment, whichever occurs first, that the Equipment or any
part thereof does not conform to this warranty, and Buyer so notifies Seller within a reasonable time after
discovery, Seller shall thereupon promptly correct such nonconformity by repair or replacement EXW Seller’s
factory or service center. Seller's sole obligation and Buyer's sole remedy under this warranty is repair or
replacement at Seller's election. Seller's warranty obligation for Services shall be the earlier of either ninety (90)
days from the date of initial startup or six (6) months after completion of the Service work. Seller shall not be
responsible for any on-site costs, including removal and reinstallation of any warranted Equipment. Buyer agrees
to provide Seller reasonable and clear access to its Equipment which may include removal of materials or
structures as well as supplying any equipment, materials or structures which are necessary to provide reasonable
access to the Equipment being repaired or replaced. All Equipment repaired or replaced will be re-warranted only
for the remainder of the original warranty period. THE EXPRESS WARRANTY SET FORTH HEREIN IS THE
EXCLUSIVE WARRANTY OF SELLER, AND NO OTHER WARRANTY, EITHER EXPRESSED OR IMPLIED,
INCLUDING WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE, SHALL APPLY. Seller is
not responsible for repairs or alterations made by others without mutual written agreement between Seller and
Buyer. Seller does not warrant the Equipment or any repair/replacement part against the effects of erosion,
corrosion, or normal wear and tear due to operation or the environment. The warranty and remedies set forth
herein are conditioned upon proper storage, installation, use and maintenance of the Equipment in all material
respects, and in accordance with Seller’s written recommendations. Replacement parts or repairs furnished under
this warranty shall be subject to the warranty provisions herein for the remaining original warranty period.
5. PAYMENT: All prices are net cash thirty (30) days from date of Seller's invoice, unless otherwise stated in
Seller’s proposal, quotation, or offer. Should Buyer for any reason default in the payment of the contract of purchase,
Buyer agrees to pay all collection costs, attorney fees and expenses incurred in collecting payment, including interest
on the amount due at the maximum legal rate. All transportation, insurance and similar charges incident to delivery
shall be paid by Buyer. Seller shall issue its invoice upon shipment, or upon notice to Buyer that Seller is ready to ship,
whichever is earlier. Depending on the value of the order, Seller may at its sole discretion require progress payments.
If Buyer’s financial condition is or becomes unsatisfactory to Seller, Seller reserves the right to: (a) require
payment from Buyer on a Cash In Advance (CIA) basis; (b) require a letter of credit or other acceptable security
before shipment; or (c) cancel shipment at any time prior to delivery of the Equipment without further obligation
or liability on the Seller's part.
6. CHANGES: Buyer may request modifications as to the amount, scope and/or nature of the Equipment
to be supplied by a written change request. If, in the opinion of Seller, any modification will affect the agreed fixed
price and/or time of delivery, Seller will notify Buyer thereof in writing and will not be obligated to perform any
modification unless agreed to by Seller. Buyer shall confirm that such change is authorized and accepted by
issuing an Order revision.
7. CANCELLATION: Buyer may cancel this Order only upon written notice and payment to Seller of
reasonable and proper cancellation charges. Notwithstanding the foregoing, Buyer and Seller reserve the right to
cancel all or any portion of an Order affected by any insolvency or suspension of either party’s operations or any
petition filed or proceeding commenced by or against a party under any law relating to bankruptcy, arrangement,
reorganization, receivership or assignment for the benefit of creditors. Should Seller cancel all or any portion of
an Order per this provision, Seller shall be entitled to all reasonable and proper costs and charges incurred and
Buyer waives any right of recourse against Seller for Seller’s cancellation.
8. TERMINATION: Seller may terminate this Order upon prior written notice to Buyer, in case Buyer
breaches any of its material obligations under the Order, to the extent such breach is not remedied within a
reasonable time period as agreed by the Parties.
9. SET-OFF: All amounts that Buyer owes Seller under an Order shall be due and payable according to the
terms of an Order. Buyer is prohibited from, and shall not set-off such amounts or any portion thereof, whether or
not liquidated, against sums which Buyer asserts are due it, its parent affiliates, subsidiaries or other divisions or
units under other transactions with Seller, its parent affiliates, subsidiaries or other divisions or units.
10. NON-DISCLOSURE AND NON-USE OF SELLERS’ INFORMATION: Buyer agrees that it will not use
Seller’s data for the manufacture or procurement of Equipment which are the subject of an Order or any similar
Equipment, or cause said Equipment to be manufactured by, or procured from, any other source or reproduce
said data and information or otherwise appropriate them without the written authorization of the Seller. Buyer
agrees that it will not disclose or make available to any third party any of Seller’s data or other information
pertaining to this Order which is proprietary to Seller without obtaining Seller’s prior written consent.
11. SPECIAL TOOLING AND DATA: Unless otherwise agreed in writing, all material, software, data
processes, equipment, facilities and special tooling, which term includes but is not limited to jigs, dies, fixtures,
molds, patterns, special taps, special gages, special test equipment, other special equipment and manufacturing
aids and replacements thereof, used in the manufacture of the Equipment covered by an Order shall be and
remains the property of Seller. Seller retains all rights, title and interest in drawings, engineering instructions,
specifications, and all other written data, if any, furnished and/or specified to be supplied with the Equipment.
12. EXPORT / IMPORT: Buyer agrees that it will comply with all applicable import and export control laws
and/or regulations, including without limitation those of the United States and/or other jurisdictions from which the
Equipment and/or technology may be supplied or to which the Equipment and/or technology may be shipped. In
no event shall Buyer use, transfer, release, import, export or re-export the Equipment and/or technology in
violation of such applicable laws and/or regulations.
13. TAXES: Seller’s price, unless otherwise agreed, shall be fixed and does not include, and Seller is not
responsible for, payment of any tax levied for sales, use, excise, value-added, goods and services, business
(franchise or privilege) or any duties, charges or other such taxes. Seller is only responsible for any tax imposed
on Seller, by taxing authorities in Seller’s jurisdiction, which are based on Seller’s revenue, income, net income,
net assets, net worth, or capital or any taxes imposed in lieu thereof. If Seller is required to pay any taxes or other
charges that are the responsibility of the Buyer, then Buyer shall promptly reimburse Seller those amounts.
14. ASSIGNMENT: Neither party shall assign an Order or any portion thereof without the advance, written
consent of the other party, which consent shall not be unreasonably withheld.
15. WAIVER / SEVERABILITY: Failure by Seller to assert all or any of its rights upon any breach of an Order
shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach, nor
shall any waiver be implied from the acceptance of any payment of service. No waiver of any right shall extend
to or affect any other right Seller may possess, nor shall such waiver extend to any subsequent similar or dissimilar
breach.
If any portion of these Terms are determined to be illegal, invalid, or unenforceable, for any reason, then such
provision shall be deemed stricken for purposes of the dispute in question and all other provisions shall remain
in full force and effect.
16. APPLICABLE LAW / DISPUTES: This Order shall be interpreted in accordance with the laws of the
jurisdiction in which the Seller’s facility accepting the Order hereunder is located, exclusive of any choice of law
provisions. The Seller and Buyer expressly agree to exclude from this Order the United Nations Convention on
Contracts for the International Sale of Goods, 1980, and any successor thereto and the Contracts (Rights of Third
Parties) Act of 1999.
Except as otherwise specifically agreed in writing by Buyer and Seller, any dispute relating to an Order placed by
a Buyer incorporated in the United States which is not resolved by the parties shall be adjudicated by a court of
competent jurisdiction in the state of Texas. All disputes arising out of or in connection with an Order placed by
a Buyer incorporated outside the United States that shall be finally settled by binding arbitration in London
England, under the Rules of Arbitration of the International Chamber of Commerce then in effect by one or more
arbitrators appointed in accordance with said Rules.
17. COMPLIANCE WITH LAWS / ANTI-BRIBERY: Seller and Buyer agree to comply with all applicable
laws, regulations, codes and standards, including but not limited to those of the United States and other
jurisdictions where the parties conduct business. Additionally, Buyer has not and will not offer, promise, authorize
or make, directly or indirectly, any payments (in money or any other item of value, including meals, entertainment
and travel), contributions or gifts to any individual, entity or government agency, department, official or
government owned or controlled entity in order to obtain or retain business, or secure any other improper business
advantage, which would violate the U.S. Foreign Corrupt Practices Act and/or any other applicable anti-bribery
laws.
18. LIMITATION OF LIABILITY / EXCLUSION OF CONSEQUENTIAL LOSS: The remedies set forth herein
are exclusive, and the total liability of the Seller with respect to this Order, or any breach thereof, whether based on
contract, warranty, tort (including negligence), indemnity, strict liability or otherwise, shall not exceed the Order price
of the specific Equipment or Service which gives rise to the claim.
In all cases where Buyer claims damages allegedly arising out of defective or nonconforming Equipment or Services,
Buyer's exclusive remedies and Seller's sole liability shall be those specifically provided for under Section 4 "Warranty".
IN NO EVENT, WHETHER ARISING BEFORE OR AFTER COMPLETION OF ITS OBLIGATIONS UNDER THE
CONTRACT, SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR
PUNITIVE DAMAGES OF ANY KIND (INCLUDING BUT NOT LIMITED TO LOSS OF USE, REVENUE OR
PROFITS, INVENTORY OR USE CHARGES, OVERHEAD, COST OF CAPITAL, OR CLAIMS OF CUSTOMERS)
INCURRED BY THE BUYER OR ANY THIRD PARTY.
19. GENERAL PROVISIONS: (a) No Action, regardless of form, arising out of transactions under the Order,
may be brought by the Buyer more than one (1) year after the cause of action has accrued. (b) Any modification
to these Terms must be set forth in a written instrument signed by a duly authorized representative of Seller. (c)
In the event Buyer has reason to believe the Equipment could be subject to a claim for damages or personal
injury, Buyer shall immediately provide Seller with written notice of such claim, and shall provide Seller reasonable
opportunity to inspect said Equipment and/or investigate the basis for such potential claim. (d) UNLESS
OTHERWISE SPECIFICALLY PROVIDED IN SELLER'S QUOTATION, EQUIPMENT AND SERVICES
HEREUNDER ARE NOT INTENDED FOR USE IN ANY NUCLEAR OR NUCLEAR RELATED APPLICATIONS.
IF SELLER'S QUOTATION EXPRESSLY STATE THAT THE EQUIPMENT AND SERVICES ARE INTENDED
FOR NUCLEAR OR NUCLEAR RELATED APPLICATIONS, SELLER'S ADDENDUM (P-62) FOR NUCLEAR
LIABILITY PROTECTION IS HEREBY INCORPORATED. Buyer (i) accepts the Equipment and Services in
accordance with the restriction set forth in the immediately preceding sentences, (ii) agrees to communicate such
restriction in writing to any and all subsequent purchasers or users, and (iii) agrees to defend, indemnify and hold
harmless Seller from any and all claims, losses, liability, suits, judgments and damages, including incidental and
consequential damages, arising from the use of the Equipment or Services in any nuclear or nuclear related
applications, whether the cause of action be based in tort, contract or otherwise, including allegations that the
Seller's liability is based on negligence or strict liability.
20. TRANSLATIONS / GOVERNING LANGUAGE: English shall be the legal language of this Order, and all
parties waive any right to use and/or rely upon any other language, translation or interpretation. The parties
specifically agree that in the case of any inconsistencies or interpretation disputes, the English language version
shall control.
21. ENTIRE AGREEMENT: The Contract of Purchase, consisting of these Terms, Seller’s quotation, and
subject to Section 1 of these Terms, Buyer’s order if accepted in writing by Seller, constitutes the entire agreement
between Buyer and Seller. The contract of purchase supersedes any prior written or oral agreement, understanding,
representation, warranty, promise, or condition. Buyer expressly represents and warrants that it is not relying upon
any agreement, understanding, promise, representation, warranty, or condition not expressly contained in the
contract of purchase.
75
Customer Name : SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference :
Flowserve Quote # : 173096
Flowserve Reference : 2022Q0006272
OP-22-298327 - 10/22 - SOUTH TAHOE
PUBLIC UTILITY DISTRICT | SOUTH LAKE
TAHOE - Pumps
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Site Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Site Location SOUTH LAKE TAHOE
Flowserve Reference 2022Q0006272
Quote Date September 13, 2022
Quote Revision 0
Service Center Manager
Equipment Type DVMX
Equipment Size 4x6
Equipment Serial Number 20AE0305
Customer Tag Pump 1
Order Type AM Units
Order Description Changeout/Replacement Units
Flowserve Contact John Ireland
Sales Engineer
+17077484912
jireland@flowserve.com
76
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
September 13, 2022
ATTN:
Subject: OP-22-298327 - 10/22 - SOUTH TAHOE PUBLIC UTILITY DISTRICT | SOUTH LAKE TAHOE
- Pumps
Flowserve is pleased to submit our proposal in response to the above referenced project. This proposal is described in the enclosed
commercial and technical sections.
Flowserve is one of the world's leading providers of equipment and services for the global infrastructure and process industries. Over the
years, Flowserve has transformed itself in both size and structure to meet the increasing needs of our customers. Armed with broad
product lines and technical services, Flowserve is uniquely positioned to serve your life cycle equipment needs. From inquiry to
installation and start-up of the equipment, Flowserve's product and industry specialists can offer expert support during every step of the
process.
We remain at your disposal to discuss any aspect of our offering. Please do not hesitate to contact us with any questions or if yo u require
additional information. Thank you.
Sincerely,
Narbeh Arakelian
Flowserve Corporation
+13235864138
NArakelian@flowserve.com
John Ireland
Flowserve Corporation
Sales Engineer
+17077484912
jireland@flowserve.com
California Proposition 65
WARNING:
Cancer and Reproductive Harm- www.P65Warnings.ca.gov
77
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
#1 - Duplicate/Upgraded Units | TAG # Pump 1 | SN: 20AE0305
SECTION 1 - PROJECT DETAILS
Equipment Description
(This is an overview of the subject machine)
Equipment Type
Classification: 924 (HORIZ AXIALLY SPLIT, MULTISTAGE - HEAVY DUTY)
Tag Number: Pump 1
OEM: BJ
Serial Number: 20AE0305
Size / Model / Stages 4x6 / DVMX / 4
Proposed Scope
To accommodate the existing 700 HP motor, Flowserve is proposing a new Baseplate, based on existing overall dimensions and to match
with existing motor bolting.
78
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
SECTION 2 - TECHNICAL COMMENTS AND CLARIFICATIONS
Specification sections applicable to this proposal:
None applicable
NOTE: THIS PROPOSAL IS LIMITED TO THE SUPPLY OF EQUIPMENT FOR THE DETAILED SPECIFICATION(S) LISTED ABOVE.
NO OTHER COMMERCIAL OR TECHNICAL SPECIFICATIONS, REFERENCED OR NOT, HAVE BEEN CONSIDERED IN THE
PREPARATION OF THIS PROPOSAL, OR COSTING OF THIS EQUIPMENT.
79
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
Exiting Pump Outline (This Baseplate has been modified, by others, to match the current Motor):
80
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
SECTION 3 – Pricing & Delivery
New Baseplate, in Carbon Steel $63,753 ; Delivery: 20 Weeks ARO
Included:
• Updated Outline/GA drawing
Not Included:
• Baseplate installation (Baseplate installation is the responsibility of the customer)
81
SERVICES AND SOLUTIONS
This document is confidential and is the property of Flowserve Corporation. It may not be copied, reproduced, or disclosed to a 3rd party in any way without the
express written consent of Flowserve Corporation.
Aftermarket Parts and Services | Engineering and Technical Services | Education and Training | Asset Management and Optimization
Customer Name SOUTH TAHOE PUBLIC UTILITY DISTRICT
Customer Reference
Flowserve Quote # 173096
Flowserve Reference 2022Q0006272
SECTION 4 - COMMERCIAL DETAILS
General Comments & Clarifications
This Proposal is being issued in the midst of the global Coronavirus pandemic. Given these highly unusual and unpredictable c ircumstances, notwithstanding as otherwise
provided in this Proposal and in addition to any other remedies provided hereunder, Flowserve shall be entitled to any time extension or other reasonable contractual adjustment,
if any consequences whether directly or indirectly resulting out of, or in connection with the Coronavirus pandemic, lead to delays or other impacts in the delivery of goods or
provision of services, or otherwise affect Flowserve’s contractual obligations or duties hereunder. Price and delivery for the goods in this proposal are based on the current costs
of raw materials, supplies, and components, including but not limited to metals and metal products (the “Materials”). The market for Materials is highly volatile due to several
global factors. Therefore, if our cost for any Materials increases by more than 3%, we reserve the right to adjust our prices accordingly.
Validity
Prices quotes are firm through quoted shipment and valid for 30 days from this date. Due to the currency exchange rates, we wish to emphasize the importance of our quoted bid
validity.
Taxes and Duties
Unless noted pricing is exclusive of taxes, duties, inland freight in country, ocean, or air freight.
Delivery Terms
The equipment is offered FCA - Origin.
The title and risk of loss shall pass at the proposed Incoterms point of delivery unless negotiated otherwise in the order contract. Any claim for damage due to shipping and/or
handling must be received in writing by Flowserve within 48 hours of receipt at the 'ship to' location.
Any drawing approvals are expected to be approved within 7 business days in order to meet the stated delivery, otherwise Flowserve's promised delivery date will be subject to
rescheduling and re-acknowledgement.
Sourcing
Unless otherwise stated, Flowserve Corporation reserves the right to use worldwide sourcing for sub- components in order to provide the buyer with the most technically and
commercially competitive products available.
Terms of Payments
All prices are 002 - Net 30 days from date of Seller's invoice, unless otherwise stated in Seller's proposal, quotation or offer documents. Any payment terms quoted are
provisional, and subject to credit review by Flowserve.
Should the total value of the order exceed $250,00 0, all prices are to use progress payments, per the below milestones. Each milestone is net thirty (30) days from date of
Seller's invoice, unless otherwise stated in Seller's proposal, quotation, or other documents.
30% upon order placement
40% upon receipt of major materials
30% upon shipment
In order to proceed with an Order, the following must be included in the Purchase Order:
• A Purchase Order number
• A Description of the Product being provided (quantity, equipment type, and final scope)
• Final agreed to Price and Delivery (weeks or agreed to date)
• Agreed to Terms and Conditions (attach or reference FLS Standard Terms or agreed to terms)
• Payment Terms (if not included in the Terms and Conditions)
• Cancellation Policy (if not included in the Terms and Conditions)
• A release to engineer or manufacturer from the customer (i.e., authority to begin design, procurement, and production activities)
• Purchase order must be addressed to the Manufacturing Facility (see below address)
Purchase Order Address
Please address any purchase order developing out of this proposal to the following:
Moosic
567 Rocky Glen Rd,
Moosic, PA 18507
ATTN: Narbeh Arakelian / John Ireland
Cancellation Charges
Buyer may cancel this Order only upon written notice and payment to Seller of reasonable and proper cancellation charges. Cancellation charges shall be paid net 30 days after
submission of Flowserve's Corporation's invoice.
Terms and Conditions
Terms and Conditions are to be mutually agreed upon prior to any order acceptance. Should an order be placed prior to an agreement, the attached Flowserve standard Terms
& Conditions will apply.
82
WORLDWIDE TERMS AND CONDITIONS OF SALE
WORLDWIDE TERMS AND CONDITIONS OF SALE - Rev.6b April 2018 Page 1 of 1
1. APPLICABILITY: These Worldwide Terms and Conditions of Sale ("Terms") shall govern all sales of Seller's
Equipment or Services to Buyer ("Contract of Purchase” or “Order"). These Terms supersede any prior written or oral
agreement, understanding, representation or promise, and any pre-printed or standard terms and conditions
contained in Buyer's request for quote, purchase order, invoice, order acknowledgement, or similar document. These
Terms may not be amended, supplemented, changed or modified except by concurrent or subsequent written
agreement, signed by an authorized repre sentative of Seller and Buyer. Seller's acknowledgement of Buyer’s
purchase order shall not constitute acceptance of any terms and conditions contained therein, regardless of how such
terms and conditions may be prefaced or described.
2. DEFINITIONS:
“Buyer” means the company who accepted Seller's offer or is named in the Order.
"Equipment" means all equipment and parts manufactured and sold by Seller.
“Seller" means the company named on the Order for Equipment or Services.
“Service(s)" means work, direction of work, technical information or technical consulting and advice or other services
furnished by Seller to Buyer.
3. DELIVERY / SUSPENSION / FORCE MAJEURE: For the delivery of Equipment within the United States,
delivery shall be made EXW (in accordance with INCOTERMS 2010, as amended) Seller's plant. For the delivery of
Equipment outside the United States, delivery shall be made FCA Seller's plant. Title to Equipment shall transfer to
Buyer simultaneously with transfer of risk of loss pursuant to the applicable INCOTERMS. Shipping dates are
approximate and are based on prompt receipt of all necessary information. In case of delay in furnishing complete
information, dates of shipment may be extended for a reasonable time . In the event Seller provides transport services
these will be quoted as a lump sum price based on destination and shipping mode.
In the event Buyer requests a delay or suspension in completion and/or shipment of the Equipment or any part thereof
for any reason, the parties shall agree upon any cost and/or scheduling impact of such delay and all such costs to
Buyer's account. Any delay period beyond thirty (30) days after original scheduled shipment date shall require Buyer
to (i) take title and risk of loss of such Equipment, and (ii) make arrangements for storage of such Equipment with the
Seller or other party. Seller's invoice, which is contractually based on shipment, shall be issued upon Seller's readiness
to ship the Equipment. In the event any suspension or delay in completion and/or shipment of the Equipment
requested by Buyer should exceed 60 days in the aggregate, Seller may cancel this Order and Buyer shall pay
reasonable and proper cancellation charges in accordance with Article 7 hereto.
Seller shall not be liable for delay in delivery due to causes beyond its reasonable control including, but not limited to, acts
of God, acts of government, acts of Buyer, fires, labor disputes, boycotts, floods, epidemics, quarantine restrictions, war,
insurrection, terrorism, riot, civil or military authority, freight embargoes, transportation shortages or delays, unusually
severe weather or inability to obtain necessary labor, materials or manufacturing facilities due to such causes. In the event
of any such delay, the date of delivery shall be extended for a length of time equal to the period of the delay.
4. WARRANTY: Subject to the limitations in Section 18 herein, Seller warrants that the Equipment shall be free
from defects in material, workmanship, and title. If it appears within twelve (12) months from the initial Equipment
startup or until eighteen (18) months after shipment, whichever occurs first, that the Equipment or any part thereof
does not conform to this warranty, and Buyer so notifies Seller within a reasonable time after discovery, Seller shall
thereupon promptly correct such nonconformity by repair or replacement EXW Seller’s factory or service center.
Seller's sole obligation and Buyer's sole remedy under this warranty i s repair or replacement at Seller's election.
Seller's warranty obligation for Services shall be the earlier of either ninety (90) days from the date of initial startup or
six (6) months after completion of the Service work. Seller shall not be responsible for any on-site costs, including
removal and reinstallation of any warranted Equipment. Buyer agrees to provide Seller reasonable and clear access
to its Equipment which may include removal of materials or structures as well as supplying any equipment, materials
or structures which are necessary to provide reasonable access to the Equipment being repaired or replaced. All
Equipment repaired or replaced will be re -warranted only for the remainder of the original warranty period. THE
EXPRESS WARRANTY SET FORTH HEREIN IS THE EXCLUSIVE WARRANTY OF SELLER, AND NO OTHER
WARRANTY, EITHER EXPRESSED OR IMPLIED, INCLUDING WARRANTY OF MERCHANTABILITY OR
FITNESS FOR PURPOSE, SHALL APPLY. Seller is not responsible for repairs or alterations made by others without
mutual written agreement between Seller and Buyer. Seller does not warrant the Equipment or any
repair/replacement part against the effects of erosion, corrosion, or normal wear and tear due to operation or the
environment. The warranty and remedies set forth herein are conditioned upon proper storage, installation, use and
maintenance of the Equipment in all material respects, and in accordance with Seller’s written recommendations.
Replacement parts or repairs furnished under this warranty shall be subject to the warranty provisions herein for the
remaining original warranty period.
5. PAYMENT: All prices are net cash thirty (30) days from date of Seller's invoice, unless otherwise stated in Seller’s
proposal, quotation, or offer. Should Buyer for any reason default in the payment of the contract of purchase, Buyer agrees
to pay all collection costs, attorney fees and expenses incurred in collecting payment, including interest on the amount due
at the maximum legal rate. All transportation, insurance and similar charges incident to delivery shall be paid by Buyer.
Seller shall issue its invoice upon shipment, or upon notice to Buyer that Seller is ready to ship, whichever is earlier.
Depending on the value of the order, Seller may at its sole discretion require progress payments.
If Buyer’s financial condition is or becomes unsatisfactory to Seller, Seller reserves the right to: (a) require payment
from Buyer on a Cash In Advance (CIA) basis; (b) require a letter of credit or other acceptable security before
shipment; or (c) cancel shipment at any time prior to delivery of the Equipment without further obligation or liability on
the Seller's part.
6. CHANGES: Buyer may request modifications as to the amount, scope and/or nature of the Equipment to be
supplied by a written change request. If, in the opinion of Seller, any modification will affect the agreed fixed price and/or
time of delivery, Seller will notify Buyer thereof in writing and will not be obligated to perform any modification unless
agreed to by Seller. Buyer shall confirm that such change is authorized and accepted by issuing an Order revision.
7. CANCELLATION: Buyer may cancel this Order only upon written notice and payment to Seller of reasonable
and proper cancellation charges. Notwithstanding the foregoing, Buyer and Seller reserve the right to cancel all or
any portion of an Order affected by any insolvency or suspension of either party’s operations or any petition filed or
proceeding commenced by or against a party under any law relating to bankruptcy, arrangement, reorganization,
receivership or assignment for the benefit of creditors. Should Seller cancel all or any portion of an Order per this
provision, Seller shall be entitled to all reasonable and proper costs and charges incurred and Buyer waives any right
of recourse against Seller for Seller’s cancellation.
8. TERMINATION: Seller may terminate this Order upon prior written notice to Buyer, in case Buyer breaches
any of its material obligations under the Order, to the extent such breach is not remedied within a reasonable time
period as agreed by the Parties.
9. SET-OFF: All amounts that Buyer owes Seller under an Order shall be due and payable according to the terms
of an Order. Buyer is prohibited from, and shall not set-off such amounts or any portion thereof, whether or not liquidated,
against sums which Buyer asserts are due it, its parent affiliates, subsidiaries or other divisions or units under other
transactions with Seller, its parent affiliates, subsidiaries or other divisions or units.
10. NON-DISCLOSURE AND NON-USE OF SELLERS’ INFORMATION: Buyer agrees that it will not use
Seller’s data for the manufacture or procurement of Equipment which are the subject of an Order or any similar
Equipment, or cause said Equipment to be manufactured by, or procured from, any other source or reproduce said
data and information or otherwise appropriate them without the writte n authorization of the Seller. Buyer agrees that
it will not disclose or make available to any third party any of Seller’s data or other information pertaining to this Order
which is proprietary to Seller without obtaining Seller’s prior written consent.
11. SPECIAL TOOLING AND DATA: Unless otherwise agreed in writing, all material, software, data processes,
equipment, facilities and special tooling, which term includes but is not limited to jigs, dies, fixtures, molds, patterns,
special taps, special gages, special test equipment, other special equipment and manufacturing aids and
replacements thereof, used in the manufacture of the Equipment covered by an Order shall be and remains the
property of Seller. Seller retains all rights, title and interest in drawings, engineering instructions, specifications, and
all other written data, if any, furnished and/or specified to be supplied with the Equipment.
12. EXPORT / IMPORT: Buyer agrees that it will comply with all applicable import and export control laws and/or
regulations, including without limitation those of the United States and/or other jurisdictions from which the Equipment
and/or technology may be supplied or to which the Equipment and/or technology may be shipped. In no event shall
Buyer use, transfer, release, import, export or re-export the Equipment and/or technology in violation of such
applicable laws and/or regulations.
13. TAXES: Seller’s price, unless otherwise agreed, shall be fixed and does not include, and Seller is not
responsible for, payment of any tax levied for sales, use, excise, value-added, goods and services, business
(franchise or privilege) or any duties, charges or other such taxes. Seller is only responsible for any tax im posed on
Seller, by taxing authorities in Seller’s jurisdiction, which are based on Seller’s revenue, income, net income, net
assets, net worth, or capital or any taxes imposed in lieu thereof. If Seller is required to pay any taxes or other charges
that are the responsibility of the Buyer, then Buyer shall promptly reimburse Seller those amounts.
14. ASSIGNMENT: Neither party shall assign an Order or any portion thereof without the advance, written
consent of the other party, which consent shall not be unreasonably withheld.
15. WAIVER / SEVERABILITY: Failure by Seller to assert all or any of its rights upon any breach of an Order
shall not be deemed a waiver of such rights either with respect to such breach or any subsequent breach, nor shall
any waiver be implied from the acceptance of any payment of service. No waiver of any right shall extend to or affect
any other right Seller may possess, nor shall such waiver extend to any subsequent similar or dissimilar breach.
If any portion of these Terms are determined to be illegal, invalid, or unenforceable, for any reason, then such
provision shall be deemed stricken for purposes of the dispute in question and all other provisions shall remain in full
force and effect.
16. APPLICABLE LAW / DISPUTES: This Order shall be interpreted in accordance with the laws of the
jurisdiction in which the Seller’s facility accepting the Order hereunder is located, exclusive of any choice of law
provisions. The Seller and Buyer expressly agree to exclude from this Order the United Nations Convention on
Contracts for the International Sale of Goods, 1980, and any successor thereto and the Contracts (Rights of Third
Parties) Act of 1999.
Except as otherwise specifically agreed in writing by Buyer and Seller, any dispute relating to an Order placed by a
Buyer incorporated in the United States which is not resolved by the parties shall be adjudicated by a court of
competent jurisdiction in the state of Texas. All disputes arising out of or in connection with an Order placed by a
Buyer incorporated outside the United States that shall be finally settled by binding arbitration in London England,
under the Rules of Arbitration of the International Chamber of Commerce then in effect by one or more arbitrators
appointed in accordance with said Rules.
17. COMPLIANCE WITH LAWS / ANTI-BRIBERY: Seller and Buyer agree to comply with all applicable laws,
regulations, codes and standards, including but not limited to those of the United States and other jurisdictions where
the parties conduct business. Additionally, Buyer has not and will not offer, promise, authorize or make, directly or
indirectly, any payments (in money or any other item of value , including meals, entertainment and travel),
contributions or gifts to any individual, entity or government agency, department, official or government owned or
controlled entity in order to obtain or retain business, or secure any other improper business advantage, which would
violate the U.S. Foreign Corrupt Practices Act and/or any other applicable anti-bribery laws.
18. LIMITATION OF LIABILITY / EXCLUSION OF CONSEQUENTIAL LOSS: The remedies set forth herein are
exclusive, and the total liability of the Seller with respect to this Order, or any breach thereof, whether based on contract,
warranty, tort (including negligence), indemnity, strict liability or otherwise, shall not exceed the Order price of the specific
Equipment or Service which gives rise to the claim.
In all cases where Buyer claims damages allegedly arising out of defective or nonconforming Equipment or Services,
Buyer's exclusive remedies and Seller's sole liability shall be those specifically provided for under Section 4 "Warranty".
IN NO EVENT, WHETHER ARISING BEFORE OR AFTER COMPLETION OF ITS OBLIGATIONS UNDER THE
CONTRACT, SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR
PUNITIVE DAMAGES OF ANY KIND (INCLUDING BUT NOT LIMITED TO LOSS OF USE, REVENUE OR PROFITS,
INVENTORY OR USE CHARGES, OVERHEAD, COST OF CAPITAL, OR CLAIMS OF CUSTOMERS) INCURRED BY
THE BUYER OR ANY THIRD PARTY.
19. GENERAL PROVISIONS: (a) No Action, regardless of form, arising out of transactions under the Order, may
be brought by the Buyer more than one (1) year after the cause of action has accrued. (b) Any modification to these
Terms must be set forth in a written instrument signed by a duly authorized representative of Seller. (c) In the event
Buyer has reason to believe the Equipment could be subject to a claim for damages or personal injury, Buyer shall
immediately provide Seller with written notice of such claim, and shall provide Seller reasonable opportunity to inspect
said Equipment and/or investigate the basis for such potential claim. (d) UNLESS OTHERWISE SPECIFICALLY
PROVIDED IN SELLER'S QUOTATION, EQUIPMENT AND SERVICES HEREUNDER ARE NOT INTENDED FOR
USE IN ANY NUCLEAR OR NUCLEAR RELATED APPLICATIONS. IF SELLER'S QUOTATION EXPRESSLY
STATE THAT THE EQUIPMENT AND SERVICES ARE INTENDED FOR NUCLEAR OR NUCLEAR RELATED
APPLICATIONS, SELLER'S ADDENDUM (P-62) FOR NUCLEAR LIABILITY PROTECTION IS HEREBY
INCORPORATED. Buyer (i) accepts the Equipment and Services in accordance with the restriction set forth in the
immediately preceding sentences, (ii) agrees to communicate such restriction in writing to any and all subsequent
purchasers or users, and (iii) agrees to defend, indemnify and hold harmless Seller from any and all claims, losses,
liability, suits, judgments and damages, including incidental and consequential damages, arising from the use of the
Equipment or Services in any nuclear or nuclear related applications, whether the cause of action be based in tort,
contract or otherwise, including allegations that the Seller's liability is based on negligence or strict liability.
20. TRANSLATIONS / GOVERNING LANGUAGE: English shall be the legal language of this Order, and all
parties waive any right to use and/or rely upon any other language, translation or interpretation. The parties
specifically agree that in the case of any inconsistencies or interpretation disputes, the English language version shall
control.
21. ENTIRE AGREEMENT: The Contract of Purchase, consisting of these Terms, Seller’s quotation, and subject
to Section 1 of these Terms, Buyer’s order if accepted in writing by Seller, constitutes the entire agreement between
Buyer and Seller. The contract of purchase supersedes any prior written or oral agreement, understanding,
representation, warranty, promise, or condition. Buyer expressly represents and warrants that it is not relying upon any
agreement, understanding, promise, representation, warranty, or condition not expressly contained in the contract of
purchase.
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BOARD AGENDA ITEM 7f
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Engineering Department Staffing
REQUESTED BOARD ACTION: Authorize staff to add four new positions to the Engineering
Department: 1) Senior/Associate Engineer; 2) Staff Engineer I/II; 3) Engineering Inspector
I/II/III; and 4) CAD Analyst I/II.
DISCUSSION: In the last year, with the Board’s support, the Engineering Department
Capital Improvement Program (CIP) has increased by 46% from $150 million to $220
million in projects to be completed in the next ten years. To move these projects
forward, the Engineering Department has evaluated its current and future workload,
and identified immediate staffing needs. Staff will present its case for adding the
proposed positions, summarized in the attached memorandum, to the Ad-Hoc
Organizational Structure, Service and Efficiency Committee on October 6, 2022, ahead
of the Board Meeting.
With Board approval, staff will begin these four recruitments immediately, rolling the
opportunities out over the next several months as job descriptions are updated and
approved. The Department’s goal is to be fully staffed in time to prepare for the 2023
construction season, including backfilling three vacant (or soon to be vacant) existing
positions. The fifth position needed, Contracts Clerk, is being deferred while Engineering
works with Finance and Administration in an effort to fulfill the need internally, utilizing
existing resources.
SCHEDULE: ASAP
COSTS: $9.6M over 10 years
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Memorandum
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
87
South Tahoe Public Utility District 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 Facsimile 530.541.0614 www.stpud.us
South Tahoe John Thiel, General Manager
Public Utility District Board Members
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
Memorandum
Date: September 26, 2022
To: Organizational Efficiency Ad-Hoc Committee
From: Julie Ryan, Engineering Department Manager
Subject: Request for additional staffing in support of expanded CIP
This past Spring, the Engineering Department presented to the Board the infrastructure
rehabilitation needs and system deficiencies, and made the case for accelerating the
District’s waterline replacement program in response to poor system performance (leak
history and water loss). The Board accepted the Engineering Department’s proposal by
authorizing rate increases of 8% Sewer / 9% Water in FY23, and by directing Staff to assume
this same level of annual rate increases throughout the forecast. This direction from the Board
has had the following impacts.
The number of projects on the CIP (“Ten-Year Plan”) increased by 35%, from 139 to 188.
The total value of the CIP increased by 46%, from $150M to $220M.
How can we complete the additional projects? Additional resources are needed for the
Engineering Department to complete the projects in the next ten years. There are two ways
to provide additional resources:
(1) use more consultants, or
(2) hire more staff.
The case for more staff. When the work is assigned to the right positions, adding more staff is
the more cost-effective approach for the District’s core work (waterline and sewerline design,
construction inspection, asset management, administrative duties and interdepartmental
support). Consultants will also be needed, but primarily to provide technical expertise or to
accelerate project timelines in response to outside drivers (such as funding deadlines).
What additional staff is needed to complete the CIP with minimal consultant expense? The
Engineering Department currently maintains a staffing level of 13.5 FTEs (Full Time Employees).
Engineering requests increasing the department resources by 33%, adding 4.5 FTEs to the
Department, for a total of 18 FTEs. The request includes 1 CAD Designer, 1 Engineering
Inspector, 1 Staff Engineer, 1 Senior/Associate Engineer and a halftime Contracts Clerk.
88
South Tahoe Public Utility District 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 Facsimile 530.541.0614 www.stpud.us
How do we pay for the additional staff? The $220M CIP plan already includes $12.2M in staff
time costs for completing projects, as a portion of the “Total Project Cost Multiplier” (usually
8%) that is applied to projects. The total cost of the proposed positions is $9.6M over ten years,
so the current CIP was built to cover the anticipated costs of these positions without an
impact on the budget. Existing positions are funded from the O&M budget, and so do not
draw from the $12.2M budgeted for Staff. If the requested positions are approved,
Engineering will in coming years decrease the multipliers used for projects in the CIP, to
account for the increased cost in O&M (salaries and benefits) for the new Staff. For example,
the fully burdened cost of the proposed positions is approximately $805K in FY23 and $825K in
FY 24. The Water CIP will be reduced by $300K and $435K and Sewer CIP will be reduced by
$200K and $390K in FY23 and FY24, respectively, which will fully cover the additional staff O&M
costs for salary and benefits for the remainder of FY23 and all of FY24.
Have we sought efficiency options before hiring more staff? Yes, Engineering is currently
coordinating with Finance and Administration to find time in the schedules of the existing
Admin Assistant positions to fill the gap left by the open Part Time Contracts Helper position.
Engineering will continue to work with these departments over the next 9 months. If the
department needs are being met by existing staff, the new Contracts Clerk will not be filled.
What do we save by hiring more staff? In addition to moving forward the CIP, adding Staff to
Engineering will also provide more capacity within the District to reduce Engineering’s
reliance on other Departments during construction, facilitate cross-training between
departments, provide internal advancement opportunities, increase institutional knowledge
and increase availability to move forward asset management programs.
Without adding the proposed positions, the Department can expect to spend $8M to $11M
over ten years for consultant services for design, management and inspection of the
additional waterlines and sewerlines, without reaping any of the additional benefits listed
above. The District would still need to hire at least 1.5 FTEs (Sr/Assoc Eng and Contracts Clerk)
just to manage the additional consultant and construction contracts, if the other 3 FTEs are
not hired and the design, construction management and inspection work is farmed out.
Are we tied to these new positions forever? No, the Engineering Department expects to have
opportunities in the future to revisit the need for several of these positions. In the next 5 to 7
years, 2 inspectors and a manager are slated to retire. The need to refill the positions can be
re-assessed in coordination with these and other future vacancies, as we continually look for
ways to be more efficient and share resources between Engineering and other departments.
How urgent is the need? The need for these additional positions is immediate.
The Department needs to fill the CAD Designer or Staff Engineer position by the end of
2022, or will need to hire a consultant in January 2023 to prepare 20,000 LF of pipeline
plans for bidding in August 2023.
Based on the 2023 construction schedule, the Department needs a 4th Inspector, or will
need to pay a consultant $220K to perform inspections for the second season in a row.
The Department has been without a Contracts Assistant since March 2022. Without this
assistant, the documentation backlog continues to grow, and impacts staff efficiency
and the Department’s ability to respond to public records requests in a timely fashion.
There are 10 individual projects with funding in 2022 and 2023 that are not moving
forward for lack of a project manager, and they will continue to languish until the
Department adds another Senior or Associate Engineer.
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BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government
Code, Conference with Legal Counsel regarding Potential Litigation (two cases).
SCHEDULE: N/A
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
______________________________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John A. Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
90
BOARD AGENDA ITEM 14b
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: October 6, 2022
ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South
Tahoe Public Utility District; et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
91