20221201 District Board Agenda Packet 12-01-2022 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, December 1, 2022 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. ADMINISTER OATHS OF OFFICE
Terms Commence December 2, 2022
Nick Haven, Seat 1
Shane Romsos, Seat 2
Nick Exline, Seat 5
3. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than three individuals shall address the same subject.)
4. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
5. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
6. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
7. PRESENTATION:
a. Mann, Urrutia, Nelson CPA’s & Associates, LLP – 2022 Fiscal Year Financial Statement
Audit
8. ITEMS FOR BOARD ACTION
a. Diamond Valley Ranch Facilities Emergency Repairs Project
(Julie Ryan, Engineering Department Manager)
Continue the emergency action to repair the Diamond Valley Ranch Facilities per
Resolution No. 3230-22.
REGULAR BOARD MEETING AGENDA – December 1, 2022 PAGE – 2
b. 2023 Luther Pass and Heavenly Tanks Rehabilitation Project
(Brent Goligoski, Associate Engineer)
1) Authorize staff to advertise for construction bids; 2) Authorize staff to file a California
Environmental Quality Act (CEQA) Notice of Exemption (NOE) with the El Dorado
County Clerk and State Clearinghouse.; and, 3) Approve the below named products to
be listed without alternative in the contract documents for the 2023 Luther Pass and
Heavenly Tanks Rehabilitation Project.
c. Diamond Valley Ranch Fuels Reduction Project
(Trevor Coolidge, Senior Engineer)
Approve the Real Property Access Agreement with Alpine Fire Safe Council to
implement fuels reduction work at Diamond Valley Ranch and authorize the General
Manager and legal counsel to negotiate further revisions as necessary.
d. Appreciation of Director Cefalu
(John Thiel, General Manager)
Adopt Resolution No. 3234-22 in Appreciation of Director Chris Cefalu.
9. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
10. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
11. EL DORADO WATER AGENCY PURVEYOR REPORT
12. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.
13. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Biosolids Composting
c. Tahoe Regional Planning Agency
14. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
11/17/2022 – 2:00 p.m. Regular Board Meeting at the District
11/09/2022 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville
11/24/2022 & 11/25/2022 – Thanksgiving Holiday District Offices Closed
Future Meetings/Events
12/12/2022 – 3:30 p.m. Operations Committee Meeting at the District
12/14/2022 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville
12/15/2022 - 2:00 p.m. Regular Board Meeting at the District
15. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee annual evaluation for unrepresented employee position -
General Manager.
ADJOURNMENT (The next Regular Board Meeting is Thursday, December 15, 2022, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
REGULAR BOARD MEETING AGENDA – December 1, 2022 PAGE – 3
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – December 1, 2022 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, December 1, 2022
ITEMS FOR CONSENT
a. 2022 ASPHALT PATCHING SERVICES
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
1) Approve Change Order No. 1 to Tieslau Paving and Excavating in the amount of
<$143,449>; 2) Approve Closeout Agreement and Release of Claims; and 3) Authorize staff to
file Notice of Completion with the El Dorado County Clerk for the 2022 Asphalt Patching
Services Project.
b. PALOMA WELL REHABILITATION PROJECT - REBID
(Ivo Bergsohn, Hydrogeologist)
Approve Change Order Number 3 to Zim Industries, Inc., in the amount of $6,543.
c. BIJOU PUMP STATION REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
Authorize staff to file a Notice of Exemption for the Tiered Initial Study for the Bijou Pump Station
Replacement Project.
d. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Authorize General Manger to approve Notice of Completion with the El Dorado County Clerk
for the 2021-2022 Tank Coating Touchups Project.
e. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Supervisor)
Adopt Resolution 3233-22 which incorporates the Pay Listing by Position for the pay listing
effective November 1, 2022.
f. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO’S. 1 AND 2
PROJECT (Brent Goligoski, Associate Engineer)
Approve Change Order No. 4 to Vinciguerra Construction, Inc., for the Aeration Blower System
Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project.
g. SECONDARY CLARIFIERS NO’S. 1 AND 2 REHABILITATION PROJECT
(Brent Goligoski, Associate Engineer)
(1) Approve Proposal from Carollo Engineers, Inc., for engineering services for Rebidding the
Secondary Clarifiers No’s. 1 and 2 Rehabilitation Project in an amount not to exceed
$90,141; and, 2) Authorize the General Manger to execute Task Order No. 29 to the Master
Services Agreement with Carollo Engineers, Inc.
REGULAR BOARD MEETING AGENDA – December 1, 2022 PAGE – 5
h. TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Ivo Bergsohn, Hydrogeologist)
Approve Change Order No. 1 to Haen Constructors in the amount of $58,784.50.
i. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Receive and file Payment of Claims in the amount of $730,825.29
j. REGULAR BOARD MEETING MINUTES: November 17, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve November 17, 2022, Minutes
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Chris Stanley, Field Operations Manager
Heidi Baugh, Purchasing Agent
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: 2022 Asphalt Patching Services
REQUESTED BOARD ACTION: 1) Approve Change Order No. 1 to Tieslau Paving and
Excavating in the amount of <$143,449>; 2) Approve Closeout Agreement and Release
of Claims; and 3) Authorize staff to file Notice of Completion with the El Dorado County
Clerk for the 2022 Asphalt Patching Services Project.
DISCUSSION: On March 3, 2022, the Board awarded the above-referenced work to the
lowest responsive, responsible bidder, Tieslau Paving and Excavating (Tieslau) in the
total bid amount of $303,031.
Due to the weather, Tieslau has finished work for the season. The attached Change
Order No. 1 is a credit change order to the District for <$143,449>, the amount left on
this contract.
The District has approved all components of the Contract work that Tieslau has
completed. Staff recommends approval by the Board of Change Order No. 1, and the
Closeout Agreement and Release of Claims, and authorize the filing of the Notice of
Completion with the El Dorado County Clerk.
SCHEDULE: Upon Board approval
COSTS: <$143,449>
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Change Order No. 1; Closeout Agreement and Release of Claims;
Notice of Completion
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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CHANGE ORDER NUMBER 1
Project 2022 Asphalt Patching Services Bid
Contractor TIESLAU PAVING AND EXCAVATING
Date 12/01/2022 PO #2022-00001223
The Contract Shall Be Changed As Follows:
A. Adjust contract amount to final quantities actually completed for Bid Item Nos. 1
through 14 (County and City Asphalt Patches) for a credit to the District in the amount of
$143,449.00.
TOTAL FOR ITEM A IS -<$143,449.00>
TOTAL FOR CHANGE ORDER NUMBER 1 IS = <$143,449.00>
Dollar Amounts Contract Time
Original Contract $303,031.00 NA
Previous Change Orders $ 0 NA
Current Contract $303,031.00 NA
THIS CHANGE ORDER <$143,449.00> NA
New Contract Total $159,582.00 NA
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of
the change(s) described, unless specifically noted in individual description(s).
Date:____________________
Authorized By STPUD Board President
Date:_____________________
Accepted By Contractor
Date:_____________________
Reviewed By
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CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South
Lake Tahoe, California, this _____ day of November 2022 by and between the South Tahoe
Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Tieslau Paving and
Excavating, hereinafter referred to as "CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase Order
Nos. 2022-00001223, for DISTRICT project described as 2022 ASPHALT PATCHING
SERVICES on March 4, 2022 (“Contract”). The Contract was amended through Change
Order No. 1 by the parties, pertaining to Purchase Order No. 2022-00001223.
2. CONTRACTOR and DISTRICT agree that the total adjusted Contract price is as follows:
Original Contract Price: $303,031.00
Adjusted Contract Price: $159,582.00
3. The DISTRICT and CONTRACTOR, by way of this Agreement fully closeout the
Contract.
4. That the undersigned, as the authorized representative of CONTRACTOR, and for each
of its successors, assigns and partners, for and in consideration of One Hundred Fifty-
Nine Thousand Five Hundred Eighty-Two Dollars and Zero Cents ($159,582.00), receipt
of which is acknowledged, does release and forever discharge the DISTRICT, and each
of its successors, assigns, directors, officers, agents, servants, volunteers and
employees, from any and all rights, claims, causes of action, demands, debts,
obligations, liabilities, actions, damages, costs and expenses (including but not limited to
attorneys, paralegal and experts’ fees, costs and expenses) and other claims, which
may be asserted against DISTRICT by reason of any matter or thing which was the
subject matter of or basis for:
A. The performance of all terms and conditions of the Contract; and,
B. Change Order No. 1, as approved by the parties, pertaining to the Contract.
5. Nothing contained in this Agreement shall waive or alter the rights, privileges, and
powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR
and its surety(ies) in respect to any portions of the Contract Documents for the Contract.
6. The DISTRICT has received the following claims from the CONTRACTOR: None.
7. Upon execution of this Agreement, the DISTRICT agrees to promptly record a NOTICE
OF COMPLETION with the El Dorado County Recorder.
8. The current retention amount is: $ 7,979.10
Original Contract amount: $303,031.00
Total Change Order Amount: <$143,449.00>
Less: Amount Previously Paid:
(Request Nos. 1-7) $151,602.90
Retainage: $ 7,979.10
BALANCE: $ - 0 –
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The retainage will be released to the CONTRACTOR at the expiration of thirty (30)
calendar days after date of recording the NOTICE OF COMPLETION by El Dorado
County Recorder or when all stop notices have been released, whichever last occurs.
The release provided pursuant to this Agreement shall not apply to CONTRACTOR’S
right to the retention amount until and to the extent such amounts are received by
COTNRACTOR.
9. It is understood and agreed by CONTRACTOR that the facts with respect to which the
release provided pursuant to this Agreement is given may turn out to be other than or
different from the facts as now known or believed to be, and CONTRACTOR expressly
assumes the risk of the facts turning out to be different than they now appear, and
agrees that the release provided pursuant to this Agreement shall be, in all respects,
effective and not subject to termination or rescission by any such difference in fats and
CONTRACTOR expressly waives any and all rights it has or may have under California
Civil Code Section 1542, which provides as follows:
“A general release does not extend to claims which the creditor does not know
or suspect to exist in his favor at the time of executing the Release which if know
by him must have materially affected his settlement with the debtor.”
10. The release made by the CONTRACTOR is not to be construed as an admission or
admissions of liability and the CONTRACTOR denies any such liability. CONTRACTOR
agrees that it will forever refrain and forebear from commencing, instituting or
prosecuting any lawsuit, action or other proceeding against the DISTRICT based on,
arising out of, or in any way connected with the subject matter of this release.
11. The CONTRACTOR releases the DISTRICT from all claims, including but not limited to
those of its Subcontractors for all delay and impact costs, if any.
12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not assigned or transferred or purported to assign or transfer to any person, firm,
corporation, association or entity any of the rights, claims, warranties, demands, debts,
obligations, liabilities, actions, causes or action, damages, costs, expenses and other
claims and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT,
its successors, assigns, directors, officers, agents, servants, volunteers and employees,
from and against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and
other claims, including but not limited to attorneys’, paralegal and experts’ fees, costs
and expenses arising out of or connected with any such assignment or transfer or
purported assignment or transfer.
13. The parties acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Agreement. The parties
acknowledge and represent that they understand and voluntarily consent and agree to
each and every provision contained in this Agreement.
14. The parties further acknowledge and represent that no promise, inducement or
agreement, not expressed in this Agreement, have been made and that this Agreement
contains the entire agreement among the parties and that the terms of the Agreement
are contractual and not a mere recital.
15. The persons executing this Agreement represent and warrant to the other party that the
execution and performance of the terms of this Agreement have been duly authorized by
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all corporate, partnership, individual, or other entity requirements and that said persons
have the right, power, legal capacity and authority to execute and enter into this
Agreement.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JOHN THIEL, GENERAL MANAGER DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
TIESLAU PAVING AND EXCAVATING.
By:
PAUL TIESLAU, OWNER
DATED
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RECORDING REQUESTED BY:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ATTN: Heidi Baugh, Purchasing. Agent
WHEN RECORDED MAIL TO:
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
SPACE ABOVE THIS LINE FOR RECORDER’S USE
APN: NA NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property
hereinafter described.
2. The FULL NAME of the OWNER is South Tahoe Public Utility District
3. The FULL ADDRESS of the OWNER is 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In fee.
(If other than fee, strike “in fee” and insert here, for example, “purchaser under contract of purchase,”
or “lessee.”
5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
Name & Address
Name & Address
6. The FULL NAMES of FULL ADDRESSES OF THE PREDECESSORS in INTEREST of the undersigned if the property
was transferred subsequent to the commencement of the work of improvement herein referred to:
Name & Address
Name & Address
7. A work of improvement on the property hereinafter described was COMPLETED on 10/27/2022.
8. The work of improvement completed is described as follows: 2022 Asphalt Patching Services.
9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Tieslau Paving and
Excavating.
10. The street address of said property is various locations in the STPUD service area—public rights-of-way in
the City of South Lake Tahoe and the County of El Dorado, State of California.
11. The property on which said work of improvement (asphalt patching) was completed is in the STPUD
service area—public rights-of-way in the City of South Lake Tahoe and the County of El Dorado, State of
California.
DATE: December 1, 2022
SIGNATURE OF OWNER OR AGENT OF OWNER
KELLY SHEEHAN, Board President for So. Tahoe PUD
VERIFICATION FOR INDIVIDUAL OWNER: I, the undersigned, declare under penalty of perjury under the laws of the State of California
that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that
I know and understand the contents thereof, and the facts stated therein are true and correct.
DATE AND PLACE SIGNATURE OF OWNER NAMED IN PARAGRAPH 2
VERIFICATION FOR NON-INDIVIDUAL OWNER: SOUTH TAHOE PUBLIC UTILITY DISTRICT
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Board President
of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and
understand the contents thereof, and that the facts stated therein are true and correct.
SOUTH TAHOE PUBLIC UTILITY DISTRICT
12/1/2022 at South Lake Tahoe, California By
DATE AND PLACE SIGNATURE OF PERSON SIGNING ON BEHALF OF OWNER
KELLY SHEEHAN, Board President
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CERTIFICATION
I hereby certify that the foregoing is a full, true, and correct copy of the
Notice of Completion that was approved by the Board of Directors of the South
Tahoe Public Utility District, County of El Dorado, State of California, and
executed by Board President, Kelly Sheehan.
Date Approved: ____________________________
Certified by: _______________________________
Melonie Guttry, Clerk of the Board
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BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Paloma Well Rehabilitation Project - Rebid
REQUESTED BOARD ACTION: Approve Change Order Number 3 to Zim Industries, Inc.,
in the amount of $6,543.
DISCUSSION: The itemized parts of Change Order No. 3 are as follows:
Item 1 in the amount of <$3,400> is the adjusted cost for Bid Item 13 - Blank Casing to
construct the partial casing liner, as-built according to the final Partial Casing Liner
Design (DCM No. 1 rev 3a).
Item 2 in the amount of $2,125 is the adjusted cost for Bid Item 14 – Well Screen to
construct the partial casing liner, as-built according to the final Partial Casing Liner
Design (DCM No. 1 rev 3a).
Item 3 in the amount of <$432> is the adjusted cost for Bid Item 18 – Casing Centralizers
to construct the partial casing liner, as-built according to the final Partial Casing Liner
Design (DCM No. 1 rev 3a).
Item 4 in the amount of $450 is the adjusted cost for Bid Item 20 – Graded Sand Filter
Pack to construct the partial casing liner, as-built according to the final Partial Casing
Liner Design (DCM No. 1 rev 3a).
Item 5 in the amount of $3,600 is the adjusted cost for Bid Item 21 – Bentonite Seal to
construct the partial casing liner, as-built according to the final Partial Casing Liner
Design (DCM No. 1 rev 3a).
Item 6 in the amount of $4,200 is the adjusted cost for Bid Item 26 – Swabbing and
Pumping for well development of the partial casing liner, as approved by the District
Hydrogeologist.
Item 7 adds three hundred six (306) calendar days to the contract time for substantial
unexpected supply chain delays prohibiting completion of the project by October 28,
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
8
Ivo Bergsohn
December 1, 2022
Page 2
2022. Key delays to the project causing delay of contract completion include
disruptions to the Contractors pump supplier extending lead times for manufacture of
the pump bowl assembly. No compensation is to be paid for this change in contract
time.
Approval of Change Order No. 6 will increase the contract total by $6,543 to $601,455
SCHEDULE: As soon as possible
COSTS: $6,543
ACCOUNT NO: 20.30.7009
BUDGETED AMOUNT AVAILABLE: $<$322,666>
ATTACHMENTS: Change Order No. 3 (December 1, 2022)
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
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BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Bijou Pump Station Replacement Project
REQUESTED BOARD ACTION: Authorize staff to file a Notice of Exemption for the Tiered
Initial Study for the Bijou Pump Station Replacement Project.
DISCUSSION: The Bijou Pump Station Replacement Project is in the Design Phase with
the 90% Design anticipated to be completed by late December. Staff will be filing an
application for the State Revolving Fund (SRF) loan at the end of the calendar year
which requires complete environmental documents. The tiered initial study is close to
complete, and the consultant has determined that the project will qualify for a
categorical exemption. Upon completion of the report, staff will file the Notice of
Exemption (NOE) with the County and the State Clearing House with approval from the
Board.
SCHEDULE: Upon Approval
COSTS: Approximately $50
ACCOUNT NO: 10.30.8058.BJUSPS
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: None
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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BOARD AGENDA ITEM 6d
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
Heidi Baugh, Purchasing Agent
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: 2021-2022 Tank Coating Touchups Project
REQUESTED BOARD ACTION: Authorize General Manger to approve Notice of
Completion with the El Dorado County Clerk for the 2021-2022 Tank Coating Touchups
Project.
DISCUSSION: In August 2022, the general contractor, Topline Engineers, completed
work at Lookout Tank, the fourth of five tanks included in the bid scope of the project,
and were awaiting notice from staff to proceed with the last tank, Forest Mountain
Tanks. However, delays receiving and installing parts to allow water to be served with
the tank offline resulted in staff calling off the work at Forest Mountain in late
September. Since that time, Topline and staff have been working together to descope
the project and resolve administrative items, resulting in the Change Order that was
approved by the Board on November 17, 2022.
With Board approval, the General Manager will work with staff to prepare, approve
and file a Notice of Completion with the El Dorado County Clerk for the 2021-2022 Tank
Coating Touchups Project, which will initiate the Stop Notice filing period for this portion
of the work.
SCHEDULE: Upon Board Approval
COSTS: $0
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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BOARD AGENDA ITEM 6e
TO: Board of Directors
FROM: Greg Dupree, Accounting Supervisor
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: CalPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution 3233-22 which incorporates the Pay Listing
by Position for the pay listing effective November 1, 2022.
DISCUSSION: California Public Employee’s Retirement System (CalPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five years. This revision includes the
following changes. Added the Asset Management Analyst I – Y Rate position. Removed
“Limited Term” from the title of Meter Service Technician. Removed Limited Term Staff
Engineer I, Limited Term Water Meter Installation Coordinator, Limited Term Customer
Service Representative’s I and II.
SCHEDULE: Post Pay Listing effective November 1, 2022, on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3233-22, Paylisting by Position for effective date
November 1, 2022
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
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1 RESOLUTION NO. 3233-22
2 A RESOLUTION BY THE BOARD OF DIRECTORS
3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
4 ADOPTING PAY LISTING BY POSITION FOR THE
5 EFFECTIVE DATE OF November 01, 2022
6 WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
7 Board of Administration of California Public Employees’ Retirement System entered into
8 a Contract, effective June 19, 2003, and amended effective April 19, 2007, providing for
9 the participation of said public agency in the California Public Employees’ Retirement
10 System; and,
11 WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
12 one combined pay schedule, adopted by the Board of Directors, for every employee
13 position, including the Board of Directors, be made available for public inspection and
14 retained for not less than five years; and
15 WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position
16 for the effective date of November 01, 2022, is incorporated herein.
17 NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe
Public Utility District hereby formally adopts the above-mentioned Pay Listing by Position 18 for the effective date of November 01, 2022. 19 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing 20 Resolution was duly and regularly adopted and passed by the Board of Directors of the
21 South Tahoe Public Utility District at a Regular meeting held on the 1st day of December,
22 2022, by the following vote:
23 AYES:
24 NOES:
25 ABSENT:
26
27 Kelly Sheehan, Board President South Tahoe Public Utility District 28
29 ATTEST: Melonie Guttry, Clerk of the Board
30 South Tahoe Public Utility District
15
MINIMUM
ANNUAL
MAXIMUM
ANNUAL
ACCOUNT CLERK I 52,154$ 66,563$
ACCOUNT CLERK II 58,175$ 74,247$
ACCOUNTING MANAGER 122,837$ 156,774$
ACCOUNTING SUPERVISOR 84,797$ 108,224$
ACCOUNTING TECH I 58,972$ 75,265$
ACCT TECH II/GRANT ASST 64,873$ 82,796$
ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD 62,987$ 80,389$
ASSET MAINTENANCE SPECIALIST 74,356$ 94,899$
ASSET MANAGEMENT ANALYST I 63,961$ 81,632$
ASSET MANAGEMENT ANALYST II 85,714$ 109,395$
ASSET MANAGEMENT ANALYST I-Y RATE 101,031$ 101,031$
ASSOCIATE ENGINEER 106,495$ 135,917$
ASST GENERAL MANAGER 174,573$ 222,805$
CHIEF FINANCIAL OFFICER 163,051$ 208,099$
CHIEF PLANT OPERATOR 107,255$ 136,888$
CONTRACT ADMINISTRATOR 68,741$ 87,733$
CUSTOMER ACCOUNTS SPECIALIST 65,159$ 83,161$
CUSTOMER SERVICE MANAGER 118,895$ 151,744$
CUSTOMER SERVICE REP I 49,987$ 63,797$
CUSTOMER SERVICE REP II 55,761$ 71,166$
CUSTOMER SERVICE SPECIALIST 65,159$ 83,161$
CUSTOMER SERVICE SUPERVISOR 84,797$ 108,224$
ELECTRICAL/INSTR SUPERVISOR 112,528$ 143,617$
ELECTRICAL/INSTR TECH I 70,023$ 89,370$
ELECTRICAL/INSTR TECH II 81,672$ 104,236$
ENG/CAD/GIS SPECIALIST I 63,961$ 81,632$
ENG/CAD/GIS SPECIALIST II 85,714$ 109,395$
ENGINEERING DEPT MANAGER 166,499$ 212,499$
ENGINEERING TECH I 78,689$ 100,430$
ENGINEERING TECH II 90,519$ 115,528$
EXECUTIVE SERVICES MANAGER 107,842$ 137,636$
FINANCE ASST 62,987$ 80,389$
GENERAL MANAGER 205,798$ 262,656$
GRANT ASSISTANT 64,873$ 82,796$
GRANT COORDINATOR 103,816$ 132,499$
GRANTS SPECIALIST 77,862$ 99,374$
HR ANALYST 72,871$ 93,003$
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 01, 2022
Effective 11/01/2022 16
MINIMUM
ANNUAL
MAXIMUM
ANNUAL
ACCOUNT CLERK I 52,154$ 66,563$
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 01, 2022
HR COORDINATOR 62,987$ 80,389$
HUMAN RESOURCES DIRECTOR 135,125$ 172,458$
HYDROGEOLOGIST 122,422$ 156,245$
INFO TECHNOLOGY MANAGER 133,466$ 170,340$
INSPECTIONS SUPERVISOR 90,076$ 114,962$
INSPECTOR I 63,966$ 81,638$
INSPECTOR II 75,391$ 96,220$
IT SYSTEMS SPECIALIST I 69,099$ 88,189$
IT SYSTEMS SPECIALIST II 81,011$ 103,392$
LAB ASST 52,334$ 66,793$
LAB DIRECTOR 109,992$ 140,380$
LAB TECH I 65,221$ 83,240$
LAB TECH II 76,657$ 97,837$
MAINT MECHANIC TECH I 59,619$ 76,090$
MAINT MECHANIC TECH II 70,184$ 89,574$
MAINTENANCE SUPERVISOR 104,094$ 132,854$
MANAGER OF FIELD OPERATIONS 136,568$ 174,299$
MANAGER OF PLANT OPERATIONS 133,989$ 171,008$
METER SERVICE TECH 63,966$ 81,638$
NETWORK/TEL SYS ADMIN I 93,147$ 118,882$
NETWORK/TEL SYS ADMIN II 99,929$ 127,537$
OPERATIONS SUPERVISOR 88,898$ 113,459$
OPERATOR IN TRAINING 28,471$ 28,471$
PART TIME PERMANENT I 14,985$ 19,125$
PART TIME PERMANENT II 19,344$ 24,688$
PLANT OPERATOR I 60,762$ 77,549$
PLANT OPERATOR III 76,799$ 98,017$
PRINCIPAL ENGINEER 144,463$ 184,375$
PUBLIC AFFAIRS/CONSERVATION MANAGER 106,843$ 136,361$
PUMP STATION LEAD 81,053$ 103,447$
PUMP STATION OPERATOR I 56,686$ 72,347$
PUMP STATION OPERATOR II 69,376$ 88,543$
PUMP STATION SUPERVISOR 96,345$ 122,963$
PURCHASING AGENT 107,842$ 137,636$
SEASONAL 19,344$ 24,688$
SENIOR CUSTOMER SERVICE REP 65,159$ 83,161$
Effective 11/01/2022 17
MINIMUM
ANNUAL
MAXIMUM
ANNUAL
ACCOUNT CLERK I 52,154$ 66,563$
SOUTH TAHOE PUBLIC UTILITY DISTRICT
ANNUAL SALARY SCHEDULE
EFFECTIVE NOVEMBER 01, 2022
SENIOR ENGINEER 122,422$ 156,245$
SHIPPING AND RECEIVING CLERK 62,082$ 79,235$
STAFF ENGINEER I 78,680$ 100,418$
STAFF ENGINEER II 90,519$ 115,528$
STUDENT HELPER 14,985$ 19,125$
UNDERGROUND REPAIR SEWER I 50,231$ 64,109$
UNDERGROUND REPAIR SEWER II 62,060$ 79,206$
UNDERGROUND REPAIR SEWER LEAD 74,356$ 94,899$
UNDERGROUND REPAIR SEWER SUPERVISOR 95,264$ 121,584$
UNDERGROUND REPAIR WATER I 50,231$ 64,109$
UNDERGROUND REPAIR WATER II 62,060$ 79,206$
UNDERGROUND REPAIR WATER LEAD 74,356$ 94,899$
UNDERGROUND REPAIR WATER SUPERVISOR 95,264$ 121,584$
UTILITY PERSON I 44,051$ 56,221$
UTILITY PERSON II 52,401$ 66,878$
VEHICLE/HVY EQUIP MECH I 59,619$ 76,090$
VEHICLE/HVY EQUIP MECH II 70,184$ 89,574$
VEHICLE/HVY EQUIP MECH SUPERVISOR 95,264$ 121,584$
WATER CONSERVATION SPECIALIST 68,090$ 86,901$
WATER RESOURCES MANAGER 122,422$ 156,245$
WATER REUSE LEAD 74,356$ 94,899$
WATER REUSE MANAGER 122,422$ 156,245$
WATER REUSE WORKER I 50,231$ 64,109$
WATER REUSE WORKER II 62,060$ 79,206$
WATER SERVICE REP 74,356$ 94,899$
Effective 11/01/2022 18
BOARD AGENDA ITEM 6f
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Aeration Blower System Emergency Power and
Secondary Clarifiers No’s. 1 and 2 Project (Project)
REQUESTED BOARD ACTION: Approve Change Order No. 4 to Vinciguerra Construction,
Inc., for the Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1
and 2 Project.
DISCUSSION: Change Order No. 4 amends an intermediate contract milestone, amends
the contract amount to provide for additional work, and eliminates work not performed
from Bid Schedule C related to the Aeration Blower System Emergency Power portion of
this Project.
A. This Change Order will extend Intermediate Milestone #1 to November 3, 2022 to
reflect the actual completion date. The contractor experienced delays receiving
materials needed to complete the Project as well as due to the availability of
subcontractors to perform startup and testing services. While the Project was not
complete until November, the generator went into service in August and initial
startup of the generator was performed on May 5, 2022 making the generator
available for use if needed, greatly reducing the operational risk to the District.
B. The District directed a delay at the beginning of the Project due to grant funding
constraints which resulted in additional costs to the contractor totaling $6,916.77
to unload and move the generator an extra time as well as address snow
removal.
C. An allowance for unknown underground conditions was included in the bid
schedule related to the generator work in the amount of $25,000. No unknown
challenges were encountered in the area the generator was constructed;
therefore, none of these costs were incurred. This Change Order will deduct this
amount from the contract.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
19
Brent Goligoski
December 1, 2022
Page 2
D. During the course of work on the generator project, a related Automatic Transfer
Switch (ATS) failed due to no fault of the contractor. This ATS was originally
constructed in 1981. The contractor has provided a proposal to replace this ATS
for a lump sum cost of $6,266.70.
SCHEDULE: N/A
COSTS: <11,816.53>
ACCOUNT NO: 10.30.8164/BLOWER
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Change Order No. 4
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
20
1
CHANGE ORDER NUMBER 04
Project: Aeration Blower System Emergency Power and
Secondary Clarifiers Nos. 1 and 2 Project
Contractor: VINCIGUERRA CONSTRUCTION, INC
Date: 12/1/2022 PO #: 2021-1066
The Contract Shall Be Changed As Follows:
A. Amend the deadline associated with Intermediate Milestone 1 to complete the work
associated with Bid Schedule C: Aeration Blower System Emergency Power from
May 31, 2022 to November 3, 2022 to accommodate reasonable delays experienced
by the contractor due to unusual material procurement lead times. There is no
change to the Contract Amount related to this change.
TOTAL FOR ITEM A IS $0.00
TOTAL FOR CHANGE ORDER NUMBER 4 IS
A+B+C+D = <$11,816.53>
Dollar Amounts Contract Time
Original Contract $6,137,864.00 903 Calendar Days
Previous Change Orders $359,036.56 0 Calendar Days
Current Contract $6,496,900.56 903 Calendar Days
THIS CHANGE ORDER <$11,816.53> 0 Calendar Days
New Contract Total $6,485,084.03 903 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Date:_____________________
Authorized By STPUD Board President
Date:_____________________
Accepted By Contractor
Date:_____________________
Reviewed By
21
2
B.Amend Bid Item 24 by $6,916.77 to reflect changes in the scope of work as
documented in Contract Change Request 11 to perform additional work as a result
of the District directed delays documented in Design Construction Memos 1 and 1.1
in the additional lump sum amount of $6,916.77 (attached). There is no change to
the Contract Time related to this change in work.
TOTAL FOR ITEM B IS $6,916.77
C.Decrease Bid Item 28 by $25,000.00 to reflect no actual work performed in response
to Unknown Underground Conditions. There is no change to the Contract Time
related to this change in work.
TOTAL FOR ITEM C IS <$25,000.00>
D.Amend Bid Item 41 by $6,266.70 to add work to replace an automatic transfer switch
at the Wastewater Treatment Plant as documented in Contract Change Request 10
in response to Design Construction Memo 12. There is no change to the Contract
Time related to this change in work.
TOTAL FOR ITEM D IS $6,266.70
TOTAL FOR CHANGE ORDER NUMBER 4 IS
A+B+C+D = <$11,816.53>
22
BOARD AGENDA ITEM 6g
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Secondary Clarifiers No’s. 1 and 2 Rehabilitation Project
REQUESTED BOARD ACTION: (1) Approve Proposal from Carollo Engineers, Inc., for
engineering services for Rebidding the Secondary Clarifiers No’s. 1 and 2 Rehabilitation
Project in an amount not to exceed $90,141; and, 2) Authorize the General Manger to
execute Task Order No. 29 to the Master Services Agreement with Carollo Engineers,
Inc.
DISCUSSION: In September 2020, the Board authorized a design contract with Carollo
Engineers, Inc., (Carollo) for the design of the blower system generator and bidding
documents and services for the combined construction contract for the Aeration
Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Rehabilitation
Project (Project). The Project was bid as designed and awarded to Vinciguerra
Construction Inc. (VC) in May 2021. Regarding the clarifier portion of this Project, the
District has applied for grant funding, and no on-site work can proceed without Federal
Emergency Management Agency (FEMA) approval, causing a lengthy delay to the
Project. Rather than continue the delay, staff is in the process of negotiating a change
order to de-scope the remaining work on the Secondary Clarifiers from this contract.
This proposal is for Carollo to prepare documents needed to rebid the Secondary
Clarifiers No’s. 1 and 2 Rehabilitation Project separate from the already completed
Aeration Blower System Emergency Power portion of the prior bid documents. Carollo
will update the drawings and specifications, construction schedule, construction cost
estimate, and provide support during the bidding process. Staff recommends that the
Board approve the proposal from Carollo Engineers, Inc., in the amount of $90,141, for
engineering services for Rebidding the Secondary Clarifiers No’s. 1 and 2 Rehabilitation
Project and authorize the General Manger to execute Task Order No. 29 to the Master
Services Agreement with Carollo Engineers, Inc.
SCHEDULE: N/A
COSTS: $90,141
ACCOUNT NO: 10.30.8088/SC1RHB; 10.30.8096/SC2RHB
BUDGETED AMOUNT AVAILABLE: $3,898,498
ATTACHMENTS: Carollo Proposal and Fee Schedule
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
23
EXHIBIT A
Proposal to Provide Engineering Services for Rebidding the Secondary Clarifiers Nos. 1 and 2
Rehabilitation Project
This proposal includes professional engineering services to update previously completed design
documents as required to re-bid the work associated with rehabilitation of Secondary Clarifiers Nos. 1
and 2 at the wastewater treatment plant (WWTP) owned and operated by the South Tahoe Public Utility
District (District). The original project scope included construction of the emergency standby generator
the aeration process and rehabilitation of Secondary Clarifiers Nos. 1 and 2. Construction of the
generator portion of the project has been completed by the District’s contractor. By mutual agreement,
District will be terminating the construction contract for the remaining work associated with the
secondary clarifiers, which has not started. However, some of the major equipment, including the
clarifier mechanisms, has been procured by the contractor and turned over to the District and that
equipment will be incorporated in the new re-bid contract as owner-furnished equipment. The previous
design documents will be re-packaged and updated to exclude the completed generator work. The
District plans to re- bid the Secondary Clarifiers Nos. 1 and 2 Rehabilitation as a single construction
contract.
The objectives for this project include:
1. Implement the Secondary Clarifiers Nos. 1 and 2 rehabilitation improvements designed by
CONSULTANT under a separate contract.
2. Produce updated design documents for the District to solicit competitive bids and execute a
contract with the successful bidder.
Scope of Services
Task 1 – UPDATE FINAL DESIGN DOCUMENTS
1.1 – Update Previous Bid Drawings
CONSULTANT shall revise the conformed (bid set including revisions for addenda) drawings to reflect the
removal of the emergency standby generator work, which has already been completed. Revisions will
include:
1. Change the project title and District project number.
2. Remove generator-related typical details that no longer apply.
3. Update site plans to indicate emergency generator as existing.
4. Update yard drawings to indicate site work associated with the generator as existing, revising
the drawings for locations of work and staging area for contractor.
5. Remove electrical and instrumentation drawings pertaining to the emergency generator work
and re-number the sheets in this section.
24
6. Incorporate design changes associated with Design Clarification 5.
7. Re-number drawing numbers to account for the removed generator drawings.
8. Incorporate any applicable “lessons-learned” from the Secondary Clarifier No.3 Rehabilitation
Project.
1.2 – Update Previous Final Specifications
CONSULTANT shall revise the previous conformed specifications to reflect the removal of the emergency
generator work. Revisions will include:
1. Revise project title and project description.
2. Update Notice Inviting Bids and other Div 00 specifications based on updated District
specifications.
3. Update schedule section with new project milestones and liquidated damages.
4. Delete bid items related to the emergency generator work; renumber bid items.
5. Add section for owner-furnished materials and equipment, including an inventory and
description.
6. Provide a log of all shop drawings, provide electronic links to all approved applicable shop
drawings from previous project. Include in an Appendix for contractor reference.
7. Add section regarding assignment of Owner-furnished equipment and supplier contracts to the
successful bidder for this project. Meet with District’s legal counsel to review language for the
assignment.
8. Delete portions related to the emergency generator work, including mechanical, electrical and
instrumentation.
9. Revise Control Narratives specification section to reflect that the emergency generator controls
have been completed and that the control system for the clarifiers and associated pumps and
other equipment shall be provided as a separate and complete system from the emergency
generator controls.
10. Revise commissioning sections to delete commissioning of emergency generator.
Task 1 Assumptions:
• Carollo to submit final specifications for District Review
• District to provide legal advice for language related to assignment of vendor contracts with the
successful bidder for this project.
• District shall be responsible for managing the transition of equipment suppliers and
subcontractors from the previous project and resolving disputes from subcontractors and
equipment suppliers if they arise.
• District will provide input for the general and special conditions with regard to assigning current
subcontractor and equipment supplier contracts to the successful bidder.
• District will print bid sets from electronic files provided by CONSULTANT.
• District will assume responsibility for all project permitting as necessary.
• District will assume responsibility for coordination with funding agencies.
Task 1 Deliverables:
• Updated final review drawings and specifications, in electronic PDF format only (no hard copies).
25
• Final bid set submittal, including electronic files suitable for the District to print final bid sets and
editable AutoCAD, Word, and Excel files for record purposes (no hard copies).
Task 2 – Update Construction Schedule and Opinion of Probable Construction Costs
(OPCC)
2.1 –Construction Schedule.
The construction schedule from the previous project will be updated to reflect the removal of the
emergency generator and the new bidding and contract award schedule. The schedule will account for
restrictions due to limited construction seasons and other operational restrictions, which will be
provided by the District.
2.2 –OPCC Update
The OPCC will be updated to reflect the removal of the emergency generator work and the new
construction schedule. Allowances for current and projected inflation will be included.
Task 2 Deliverables:
• Updated Opinion of Probable Construction Cost (OPCC).
• Updated Construction schedule.
Task 3 – Bidding Services
3.1 – Attend Pre-bid Conference
CONSULTANT will attend the pre-bid conference and assist with describing the project and answering
questions as necessary during the site walk.
3.2 – Answer Bid Questions and Prepare Addenda
CONSULTANT will answer bid questions directed to the CONSULTANT by the District and prepare
addenda as required. CONSULTANT will also review the bids received to assist the District in determining
responsiveness of the bidders and the basis for awarding the contract.
Task 3 Assumptions:
• District will advertise for bids and assume responsibility for distribution of bid documents and
addenda.
• Up to 3 addenda will be issued.
Task 3 Deliverables:
• Addenda.
• Bid analysis summary.
Task 4 – Project Management During Final Design and Bidding
4.1 – Final Design Phase Resource Management and Monthly Reporting
Project management services will include resource management, management of subconsultants, and
preparation of monthly progress reports during the Final Design Phase and Bidding. It will also include
regular check-in calls with the District Project Manager.
26
4.2 – Meetings
It is assumed that two meetings will be held virtually. The first meeting will be to kickoff the project, to
review the "lessons-learned” from the Secondary Clarifier No.3 Project, and to review any potential
issues regarding the transition from the terminated construction contract to the new successful bidder.
Issues may include subcontractors and equipment suppliers. The second meeting will be to review and
discuss any comments to the final review documents, construction schedule and OPPC.
Task 4 Deliverables:
• Monthly progress reports and invoices
• Meeting notes
Task 4 Assumptions:
• Project schedule is approximately 4 months from NTP to bid opening.
27
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility District
Engineering Services for Secondary Clarifiers No2. 1 and 2 Rehabilitation ReBid Project
Parker Gutierrez Britten Robertson Dadik Mossinger
Carvalho/
Robinson
Principal-Project Staff Struct Mech EI&C PECE Travel
in-Charge Manager Engineer Prof Engr Engr Engr Tech $/mi
QA/QC
2022 Fee Schedule $310 $310 $288 $199 $288 $288 $288 $209 $151 $133 Hours Budget $13.00 $0.630
TASK 1 - UPDATE FINAL DESIGN DOCUMENTS
1.1 Update Bid Drawings 4 8 8 40 2 0 16 8 40 0 126 $26,880 $1,638 $0 $0 $1,638 $28,518
1.2 Update Bid Specifications 4 8 16 40 4 0 12 0 0 16 100 $23,024 $1,300 $0 $0 $1,300 $24,324
Task 1 Hours 8 16 24 80 6 0 28 8 40 16 226
Task 1 Budget $2,480 $4,960 $6,912 $15,920 $1,728 $0 $8,064 $1,672 $6,040 $2,128 $49,904 $2,938 $0 $0 $2,938 $52,842
TASK 2 - UPDATE CONSTRUCTION SCHEDULE AND OPCC
2.1 Construction Schedule 0 2 8 16 0 0 2 0 0 0 28 $6,684 $364 $0 $0 $364 $7,048
2.2 OPCC 0 2 8 24 4 0 4 0 0 0 42 $10,004 $546 $0 $0 $546 $10,550
Task 2 Hours 0 4 16 40 4 0 6 0 0 0 70
Task 2 Budget $0 $1,240 $4,608 $7,960 $1,152 $0 $1,728 $0 $0 $0 $16,688 $910 $0 $0 $910 $17,598
TASK 3 - BIDDING SERVICES
3.1 Attend Pre-bid Conference 0 4 0 0 0 0 0 0 0 0 4 $1,240 $52 $0 $63 $115 $1,355
3.2 Answer Bid Questions and Prepare Addenda 0 4 8 16 2 0 4 4 0 4 42 $9,824 $546 $0 $0 $546 $10,370
Task 3 Hours 0 8 8 16 2 0 4 4 0 4 46
Task 3 Budget $0 $2,480 $2,304 $3,184 $576 $0 $1,152 $836 $0 $532 $11,064 $598 $0 $63 $661 $11,725
TASK 4 - PROJECT MANGAGEMENT DURING FINAL DESIGN AND BIDDING
4.1 Resource Management and Monthly Reporting 1 4 0 0 0 0 0 0 0 2 7 $1,816 $91 $0 $0 $91 $1,907
4.2 Meetings 1 4 8 8 0 0 0 0 0 4 7 $5,978 $91 $0 $0
$91 $6,069
Task 4 Hours 2 8 8 8 0 0 0 0 0 6 14
Task 4 Budget $620 $2,480 $2,304 $1,592 $0 $0 $0 $0 $0 $798 $7,794 $182 $0 $0 $182 $7,976
Tasks 1-4 Total Hours 10 36 56 144 12 0 38 12 40 26 356
Tasks 1-4 Total Budget $3,100 $11,160 $16,128 $28,656 $3,456 $0 $10,944 $2,508 $6,040 $3,458 $85,450 $4,628 $0 $63 $4,691 $90,141
Total ODCs Total Cost
TASK
COST SUMMARY
Project Senior CAD Graphics /
CAD Tech
Clerical
Support
Subtotals
Misc. Costs
and
Printing
https://carolloh2o-my.sharepoint.com/personal/rgutierrez_carollo_com/Documents/Desktop/Temp/STPUD Clarifier Rehab/STPUDSecClarRebidv2.xlsx 11/20/2022
28
BOARD AGENDA ITEM 6h
TO: Board of Directors
FROM: Ivo Bergsohn, Hydrogeologist
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Tallac Creek Sewer Pipeline Protection Project
REQUESTED BOARD ACTION: Approve Change Order No. 1 to Haen Constructors in the
amount of $58,784.50.
DISCUSSION: The itemized parts of Change Order No. 1 are as follows:
Item 1 in the amount of $3,045.47 is the added cost to Bid Item 4 to clear the temporary
access road of snow following inclement weather during November 2022. Snow
removal is regarded as extra work as this Project was bid to be completed by mid-
October 2022.
Item 2 in the amount of $984.18 is the added cost to Bid Item 6 for Saturday work
approved by the District for installation and removal of the dewatering system.
Saturday work was approved by the District given the need to complete the Project in
a timely manner and scheduling constraints.
Item 3 in the amount of $669.27 is the added cost to Bid Item 8 for Saturday work
approved by the District to complete surface preparation work for concrete-encased
sewerline stabilization. Saturday work was approved by the District given the need to
complete the Project in a timely manner and scheduling constraints.
Item 4 in the amount of $656.58 is the added cost to Bid Item 9 for Saturday work
approved by the District to construct the rock-grade control structure. Saturday work
was approved by the District given the need to complete the Project in a timely
manner and scheduling constraints.
Item 5 in the amount of $9,503.60 is the added cost to Bid Item 6 to hold the portable
generator required to power the dewatering system on-site during suspension of work
caused by regulatory permitting delays. Retaining this critical equipment was needed
to ensure that this component was on-hand upon notice to resume work.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
29
Ivo Bergsohn
December 1, 2022
Page 2
Item 6 in the amount of $43,925.40 is the added cost to Bid Item 4 to hold the
composite construction mats required to build the temporary access road on-site
during suspension of work caused by regulatory permitting delays. Retaining this critical
equipment was needed to ensure that these components were on-hand upon notice
to resume work.
Item 7 adds twenty-three (23) calendar days to the contract time for delays caused by
the suspension of work due caused by Project permit delays.
Approval of Change Order No. 1 will increase the contract total by $58,784.50 to
$530,174.50.
SCHEDULE: As soon as possible
COSTS: $58,784.50
ACCOUNT NO: 10.30-7014
BUDGETED AMOUNT AVAILABLE: <$103,400>
ATTACHMENTS: Change Order No. 1 (December 1, 2022)
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
30
31
32
PAYMENT OF CLAIMS
Payroll 520,313.69
Total Payroll 520,313.69
Ameritas - Insurance Payments 7,638.40
Total Vendor EFT 7,638.40
Weekly Approved Check Batches Water Sewer Total
86,093.58 116,779.62 202,873.20
Total Accounts Payable Checks 202,873.20
Grand Total $730,825.29
Payroll EFTs & Checks 11/15/2022
EFT CA Employment Taxes & W/H 22,563.09
EFT Federal Employment Taxes & W/H 107,623.49
EFT CalPERS Contributions 76,811.62
EFT Empower Retirement-Deferred Comp 26,710.67
EFT Stationary Engineers Union Dues 2,666.73
EFT CDHP Health Savings (HSA)4,080.46
EFT United Way Contributions 20.00
EFT Employee Direct Deposits 277,878.83
CHK Employee Garnishments 159.23
CHK Employee Paychecks 1,799.57
Total 520,313.69
FOR APPROVAL
December 1, 2022
11/15/22
Wednesday, November 16, 2022
33
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 42363 - A-1 CHEMICAL INC
575932 Janitorial Supplies Inventory Paid by Check #110891 11/09/2022 11/16/2022 11/30/2022 11/16/2022 347.24
Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $347.24
Vendor 48097 - ACCRUENT
US_INV00047300 Contractual Services Paid by Check #110892 11/08/2022 11/16/2022 10/31/2022 11/16/2022 600.00
Vendor 48097 - ACCRUENT Totals Invoices 1 $600.00
Vendor 48605 - AIRGAS USA LLC
9131713581 Field, Shop & Safety Supplies
Inventory
Paid by Check #110893 11/02/2022 11/16/2022 11/30/2022 11/16/2022 1,129.94
9131803798 Field, Shop & Safety Supplies
Inventory
Paid by Check #110893 11/04/2022 11/16/2022 11/30/2022 11/16/2022 280.08
9131803799 Field, Shop & Safety Supplies
Inventory
Paid by Check #110893 11/04/2022 11/16/2022 11/30/2022 11/16/2022 148.28
Vendor 48605 - AIRGAS USA LLC Totals Invoices 3 $1,558.30
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
227820 Office Supply Issues Paid by Check #110894 11/08/2022 11/16/2022 11/30/2022 11/16/2022 101.75
227821 Office Supply Issues Paid by Check #110894 11/08/2022 11/16/2022 11/30/2022 11/16/2022 60.00
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 2 $161.75
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
147D-V6PP-3FDH Field, Shop & Safety Supplies
Inventory
Paid by Check #110895 11/03/2022 11/16/2022 11/30/2022 11/16/2022 915.09
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 1 $915.09
Vendor 44580 - ARAMARK UNIFORM SERVICES
2591009646A Uniform Payable Paid by Check #110896 04/05/2022 11/16/2022 11/30/2022 11/16/2022 176.40
2591012821A Uniform Payable Paid by Check #110896 04/12/2022 11/16/2022 11/30/2022 11/16/2022 238.68
2591012835A Uniform Payable Paid by Check #110896 04/12/2022 11/16/2022 11/30/2022 11/16/2022 223.61
2591042874A Uniform Payable Paid by Check #110896 06/21/2022 11/16/2022 11/30/2022 11/16/2022 277.20
598000188 Uniform Payable Paid by Check #110896 10/11/2022 11/16/2022 11/30/2022 11/16/2022 (28.93)
598000221 Uniform Payable Paid by Check #110896 10/18/2022 11/16/2022 11/30/2022 11/16/2022 (16.68)
598000252 Uniform Payable Paid by Check #110896 10/27/2022 11/16/2022 11/30/2022 11/16/2022 (237.00)
598000253 Uniform Payable Paid by Check #110896 10/27/2022 11/16/2022 11/30/2022 11/16/2022 (222.58)
598000254 Uniform Payable Paid by Check #110896 10/27/2022 11/16/2022 11/30/2022 11/16/2022 (173.40)
598000255 Uniform Payable Paid by Check #110896 10/27/2022 11/16/2022 11/30/2022 11/16/2022 (277.20)
598000280 Uniform Payable Paid by Check #110896 11/03/2022 11/16/2022 11/30/2022 11/16/2022 (75.60)
5980042680 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 71.96
5980042682 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 88.13
5980042684 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 91.77
5980042687 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 72.19
5980042691 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 112.66
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
34
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
5980042693 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 21.07
5980042696 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 94.60
5980042698 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 27.03
5980042701 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 7.49
5980042703 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 8.93
5980042704 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 18.14
5980042706 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 14.55
5980042707 Uniform Payable Paid by Check #110896 11/08/2022 11/16/2022 11/30/2022 11/16/2022 20.98
Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 24 $534.00
Vendor 48000 - AT&T/CALNET 3
000019007989 Telephone Paid by Check #110897 11/01/2022 11/16/2022 11/30/2022 11/16/2022 24.03
000019007991 Telephone Paid by Check #110899 11/01/2022 11/16/2022 11/30/2022 11/16/2022 24.03
000019013192 Telephone Paid by Check #110898 11/01/2022 11/16/2022 11/30/2022 11/16/2022 1,046.42
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 3 $1,094.48
Vendor 45009 - BENTLY AGROWDYNAMICS
209361 Biosolid Disposal Costs Paid by Check #110900 11/10/2022 11/16/2022 11/30/2022 11/16/2022 709.80
Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $709.80
Vendor 12070 - BING MATERIALS
Oct 22 Stmt Pipe - Covers & Manholes Paid by Check #110901 10/31/2022 11/16/2022 11/30/2022 11/16/2022 16,362.50
Vendor 12070 - BING MATERIALS Totals Invoices 1 $16,362.50
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL
15050 Contractual Services Paid by Check #110902 11/10/2022 11/16/2022 11/30/2022 11/16/2022 901.57
Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 1 $901.57
Vendor 48655 - BOARD OF REGENTS
CI-06-8001/29 Wells Paid by Check #110903 11/09/2022 11/16/2022 10/31/2022 11/16/2022 801.27
Vendor 48655 - BOARD OF REGENTS Totals Invoices 1 $801.27
Vendor 42978 - BROWNSTEIN HYATT
913035 Legal Services October 2022 HR Paid by EFT #65 11/04/2022 11/16/2022 11/30/2022 11/16/2022 600.00
913514 Legal Services October 2022 Paid by EFT #65 11/08/2022 11/16/2022 11/30/2022 11/16/2022 47,102.40
Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $47,702.40
Vendor 48681 - CADENCE TEAM INC
3533 Service Contracts Paid by Check #110904 10/11/2022 11/16/2022 10/31/2022 11/16/2022 10,219.00
Vendor 48681 - CADENCE TEAM INC Totals Invoices 1 $10,219.00
Vendor 49756 - CINDERLITE TRUCKING CORP
397276 Pipe - Covers & Manholes Paid by Check #110905 10/24/2022 11/16/2022 11/30/2022 11/16/2022 229.39
397738 Pipe - Covers & Manholes Paid by Check #110905 10/28/2022 11/16/2022 11/30/2022 11/16/2022 422.43
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
35
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
397922 Pipe - Covers & Manholes Paid by Check #110905 11/01/2022 11/16/2022 11/30/2022 11/16/2022 201.76
398233 Pipe - Covers & Manholes Paid by Check #110905 11/04/2022 11/16/2022 11/30/2022 11/16/2022 209.49
Vendor 49756 - CINDERLITE TRUCKING CORP Totals Invoices 4 $1,063.07
Vendor 48672 - CINTAS CORP
5132503712 Safety Equipment - Physicals Paid by Check #110906 11/10/2022 11/16/2022 11/30/2022 11/16/2022 686.91
Vendor 48672 - CINTAS CORP Totals Invoices 1 $686.91
Vendor 40512 - CODALE ELECTRIC SUPPLY
S7920085.001 Repair - Maintenance Water
Tanks
Paid by Check #110907 10/31/2022 11/16/2022 10/31/2022 11/16/2022 4,436.58
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $4,436.58
Vendor 49511 - CORWIN FORD RENO CFR AUTO LLC
52905 Automotive Paid by Check #110908 09/22/2022 11/16/2022 11/30/2022 11/16/2022 125.25
53914 Automotive Paid by Check #110908 10/12/2022 11/16/2022 11/30/2022 11/16/2022 76.15
Vendor 49511 - CORWIN FORD RENO CFR AUTO LLC Totals Invoices 2 $201.40
Vendor 42897 - CWEA
FayT 2023 Dues - Memberships -
Certification
Paid by Check #110909 10/28/2022 11/16/2022 10/31/2022 11/16/2022 202.00
GregorichA 2023 Dues - Memberships -
Certification
Paid by Check #110909 10/28/2022 11/16/2022 10/31/2022 11/16/2022 202.00
RossC 2023 Dues - Memberships -
Certification
Paid by Check #110909 10/28/2022 11/16/2022 10/31/2022 11/16/2022 202.00
StanleyC CSM3 23 Dues - Memberships -
Certification
Paid by Check #110909 10/28/2022 11/16/2022 10/31/2022 11/16/2022 105.00
Vendor 42897 - CWEA Totals Invoices 4 $711.00
Vendor 48654 - D&H BROADCASTING LLC
Oct 22 Public Relations Expense Paid by Check #110910 11/13/2022 11/16/2022 11/30/2022 11/16/2022 1,120.00
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 43649 - DOUGLAS DISPOSAL
2614439 Refuse Disposal Paid by Check #110911 11/01/2022 11/16/2022 11/30/2022 11/16/2022 26.20
Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $26.20
Vendor 44032 - ENVIRONMENTAL EXPRESS
1000718734 Laboratory Supplies Paid by Check #110945 11/08/2022 11/16/2022 11/30/2022 11/16/2022 586.28
Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $586.28
Vendor 49573 - EUROFINS TESTAMERICA
3800009292 Monitoring Paid by Check #110913 10/24/2022 11/16/2022 11/30/2022 11/16/2022 35.00
Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 1 $35.00
Vendor 14890 - FEDEX
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
36
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
7-943-72153 Postage Expenses Paid by Check #110914 11/11/2022 11/16/2022 11/30/2022 11/16/2022 72.06
Vendor 14890 - FEDEX Totals Invoices 1 $72.06
Vendor 41263 - FERGUSON ENTERPRISES LLC
0267285 Buildings Paid by Check #110915 11/10/2022 11/16/2022 11/30/2022 11/16/2022 15.79
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 1 $15.79
Vendor 15000 - FISHER SCIENTIFIC
7362939 Laboratory Supplies Paid by Check #110916 10/17/2022 11/16/2022 11/30/2022 11/16/2022 59.32
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $59.32
Vendor 48402 - FLYERS ENERGY LLC
22-676026 Automotive Paid by Check #110917 11/02/2022 11/16/2022 11/30/2022 11/16/2022 1,664.25
22-676026C Automotive Paid by Check #110917 11/02/2022 11/16/2022 11/30/2022 11/16/2022 (1,664.25)
22-676026A Automotive Paid by Check #110917 11/10/2022 11/16/2022 11/30/2022 11/16/2022 1,664.25
22-685561 Gasoline & Diesel Expense Paid by Check #110917 11/10/2022 11/16/2022 11/30/2022 11/16/2022 2,992.75
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 4 $4,657.00
Vendor 49053 - ERIKA FRANCO
MILE110322 Travel - Meetings - Education Paid by Check #110918 11/03/2022 11/16/2022 11/30/2022 11/16/2022 640.00
Vendor 49053 - ERIKA FRANCO Totals Invoices 1 $640.00
Vendor 15600 - GRAINGER
9498127159 Small Tools Paid by Check #110919 11/01/2022 11/16/2022 11/30/2022 11/16/2022 151.21
9507007210 Safety Equipment - Physicals Paid by Check #110919 11/08/2022 11/16/2022 11/30/2022 11/16/2022 868.10
Vendor 15600 - GRAINGER Totals Invoices 2 $1,019.31
Vendor 15800 - HACH CO
13326721 Laboratory Supplies Paid by Check #110920 11/08/2022 11/16/2022 11/30/2022 11/16/2022 336.65
Vendor 15800 - HACH CO Totals Invoices 1 $336.65
Vendor 49110 - HATCHBACK CREATIVE
3040 Public Relations Expense Paid by Check #110921 11/07/2022 11/16/2022 11/30/2022 11/16/2022 1,062.50
Vendor 49110 - HATCHBACK CREATIVE Totals Invoices 1 $1,062.50
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
013771367 Buildings Paid by Check #110922 11/07/2022 11/16/2022 11/30/2022 11/16/2022 150.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $150.00
Vendor 45135 - LES SCHWAB TIRE CENTER
71700430523 Automotive Paid by Check #110923 11/03/2022 11/16/2022 11/30/2022 11/16/2022 79.96
Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 1 $79.96
Vendor 22550 - LIBERTY UTILITIES
OCTOBER 2022-2 Electricity Paid by Check #110924 11/10/2022 11/16/2022 11/30/2022 11/16/2022 26,868.85
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
37
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 1 $26,868.85
Vendor 49765 - NAPA AUTO PARTS
Oct 22 Stmt Automotive & Shop Supplies Paid by Check #110925 10/31/2022 11/16/2022 11/30/2022 11/16/2022 1,958.43
Vendor 49765 - NAPA AUTO PARTS Totals Invoices 1 $1,958.43
Vendor 49617 - NO-DES INC
1199 Pipe - Covers & Manholes Paid by Check #110926 10/13/2022 11/16/2022 10/31/2022 11/16/2022 6,000.00
Vendor 49617 - NO-DES INC Totals Invoices 1 $6,000.00
Vendor 44607 - OLIN/PIONEER AMERICAS LLC
900202173 Hypochlorite Paid by Check #110927 11/01/2022 11/16/2022 11/30/2022 11/16/2022 10,118.29
900207537 Hypochlorite Paid by Check #110927 11/11/2022 11/16/2022 11/30/2022 11/16/2022 9,799.07
Vendor 44607 - OLIN/PIONEER AMERICAS LLC Totals Invoices 2 $19,917.36
Vendor 49826 - QUADIENT LEASING USA INC
N9640637 Equipment Rental- Lease Paid by Check #110928 10/20/2022 11/16/2022 10/31/2022 11/16/2022 1,061.83
Vendor 49826 - QUADIENT LEASING USA INC Totals Invoices 1 $1,061.83
Vendor 43332 - RED WING SHOE STORE
812-1-103726 Safety Equipment - Physicals Paid by Check #110929 11/07/2022 11/16/2022 11/30/2022 11/16/2022 552.73
812-1-103939 Safety Equipment - Physicals Paid by Check #110929 11/09/2022 11/16/2022 11/30/2022 11/16/2022 (9.70)
Vendor 43332 - RED WING SHOE STORE Totals Invoices 2 $543.03
Vendor 49497 - REGULATORY INTELLIGENCE LLC
STPUD1122 Advisory Paid by Check #110930 11/10/2022 11/16/2022 11/30/2022 11/16/2022 194.27
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $194.27
Vendor 48911 - JOHN SHERIDAN
Tuition #3 Tuition & Reimbursement
Program
Paid by Check #110931 11/08/2022 11/16/2022 11/30/2022 11/16/2022 1,600.00
Vendor 48911 - JOHN SHERIDAN Totals Invoices 1 $1,600.00
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC
40446 Buildings Paid by Check #110932 10/31/2022 11/16/2022 10/31/2022 11/16/2022 1,130.01
Vendor 23100 - SOUTH SHORE GLASS & DOOR INC Totals Invoices 1 $1,130.01
Vendor 45168 - SOUTHWEST GAS
OCTOBER 2022-2 Natural Gas Paid by Check #110933 11/08/2022 11/16/2022 11/30/2022 11/16/2022 41.84
Vendor 45168 - SOUTHWEST GAS Totals Invoices 1 $41.84
Vendor 48617 - STEEL-TOE-SHOES.COM
STP092122 Safety Equipment - Physicals Paid by Check #110934 09/21/2022 11/16/2022 11/30/2022 11/16/2022 701.42
STP111022A Safety Equipment - Physicals Paid by Check #110934 11/10/2022 11/16/2022 11/30/2022 11/16/2022 239.24
STP111022B Safety Equipment - Physicals Paid by Check #110934 11/10/2022 11/16/2022 11/30/2022 11/16/2022 299.05
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
38
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
STP111022C Safety Equipment - Physicals Paid by Check #110934 11/10/2022 11/16/2022 11/30/2022 11/16/2022 192.48
Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 4 $1,432.19
Vendor 48229 - TAHOE DAILY TRIBUNE
IN64023 Public Relations Expense Paid by Check #110935 10/31/2022 11/16/2022 11/30/2022 11/16/2022 578.00
Vendor 48229 - TAHOE DAILY TRIBUNE Totals Invoices 1 $578.00
Vendor 24325 - TAHOE SAND & GRAVEL
Oct 22 Stmt Pipe - Covers & Manholes Paid by Check #110936 10/31/2022 11/16/2022 11/30/2022 11/16/2022 11,872.44
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 1 $11,872.44
Vendor 48927 - TAHOE VALLEY LODGE
1047 Standby Accommodations Paid by Check #110937 10/31/2022 11/16/2022 11/30/2022 11/16/2022 1,310.00
Vendor 48927 - TAHOE VALLEY LODGE Totals Invoices 1 $1,310.00
Vendor 49420 - THATCHER COMPANY OF NEVADA INC
2022400108679 Sodium Hydroxide Paid by Check #110938 10/31/2022 11/16/2022 10/31/2022 11/16/2022 11,988.00
2022400108874 Sodium Hydroxide Paid by Check #110938 10/31/2022 11/16/2022 10/31/2022 11/16/2022 (11,988.00)
2022400108875 Sodium Hydroxide Paid by Check #110938 10/31/2022 11/16/2022 10/31/2022 11/16/2022 10,656.00
Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 3 $10,656.00
Vendor 49752 - TIESLAU PAVING AND EXCAVATING
23-06A Pipe - Covers & Manholes Paid by Check #110939 10/27/2022 11/16/2022 11/30/2022 11/16/2022 10,084.00
23-06AR Pipe - Covers & Manholes
Retainage
Paid by Check #110939 10/27/2022 11/16/2022 11/30/2022 11/16/2022 (504.20)
Vendor 49752 - TIESLAU PAVING AND EXCAVATING Totals Invoices 2 $9,579.80
Vendor 43718 - USA BLUE BOOK
163799 Wells Paid by Check #110940 11/02/2022 11/16/2022 11/30/2022 11/16/2022 337.09
Vendor 43718 - USA BLUE BOOK Totals Invoices 1 $337.09
Vendor 48405 - WAXIE SANITARY SUPPLY
81304236 Office Supply Issues Paid by Check #110941 11/07/2022 11/16/2022 11/30/2022 11/16/2022 66.50
81308780 Field, Shop & Safety Supplies
Inventory
Paid by Check #110941 11/09/2022 11/16/2022 11/30/2022 11/16/2022 253.82
Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 2 $320.32
Vendor 25700 - WEDCO INC
796425 Buildings Paid by Check #110942 11/07/2022 11/16/2022 11/30/2022 11/16/2022 349.92
Vendor 25700 - WEDCO INC Totals Invoices 1 $349.92
Vendor 25850 - WESTERN NEVADA SUPPLY
39519186 Pipe - Covers & Manholes Paid by Check #110943 10/27/2022 11/16/2022 11/30/2022 11/16/2022 194.34
19533584 Pump Stations Paid by Check #110943 11/07/2022 11/16/2022 11/30/2022 11/16/2022 3,547.43
19544320 Water Meters & Parts Paid by Check #110943 11/10/2022 11/16/2022 11/30/2022 11/16/2022 356.55
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
39
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
19521009 Repair Clamps Inventory Paid by Check #110943 11/14/2022 11/16/2022 11/30/2022 11/16/2022 3,273.11
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 4 $7,371.43
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO
2022-286218-00 Pipe - Covers & Manholes Paid by Check #110944 11/04/2022 11/16/2022 11/30/2022 11/16/2022 883.96
Vendor 40298 - WILLIAMS INDUSTRIAL SALES CO Totals Invoices 1 $883.96
Grand Totals Invoices 105 $202,873.20
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Payment of Claims
Payment Date Range 11/11/22 - 11/21/22
Report By Vendor - Invoice
Summary Listing
40
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, Vice President BOARD MEMBERS Kelly Sheehan, President
Chris Cefalu, Director Shane Romsos, Director Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
November 17, 2022
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:03 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Sheehan, Directors Romsos, Peterson, Exline
Absent: Director Cefalu
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Chris Stanley, Chris Skelly, Brian Bartlett,
Shelly Thomsen, Jessica Mendoza, Judy DeLeon, Brent Goligoski, Ryan Lee, Julie Ryan, Adrian
Combes, Trevor Coolidge,
Guests: Mitch Cochran, Past President of Municipal Information Systems Association of California
(MISAC)
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to approve the Consent Calendar as presented.
a. 2021 ROCKY 1 WATERLINE AND PRESSURE REDUCING VALVE REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
Authorized the General Manager to approve Notice of Completion with the El Dorado County
Clerk for the 2021 Rocky 1 Waterline and Pressure Reducing Valve Replacement Project.
b. TAHOE KEYS PUMP STATION REPLACEMENT PROJECT (Adrian Combes, Senior Engineer)
Approved Change Order No. 1 to T&S Construction in the amount of $265,152.21.
41
REGULAR BOARD MEETING MINUTES: November 17, 2022 PAGE – 2
c. 2022 BIJOU 2/3 WATERLINE REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
1) Approved Change Order No. 1 to Vinciguerra Construction in the amount of <$139,453.88>,
and 2) Approved Closeout Agreement and Release of Claims for Vinciguerra Construction.
d. 2022 BOWERS WATERLINE REPLACEMENT PROJECT
(Adrian Combes, Senior Engineer)
1) Approved Change Order No. 1 to Vinciguerra Construction in the amount of <$353,966.61> ,
and 2) Approve Closeout Agreement and Release of Claims for Vinciguerra Construction.
e. 2021-2022 TANK COATING TOUCHUPS PROJECT
(Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent)
Approved Change Order No. 2 to Top Line Engineers, Inc. in the amount of $32,399.85.
f. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NOS. 1 AND 2
PROJECT (Brent Goligoski, Associate Engineer)
Authorized General Manger to approve Partial Notice of Completion with the El Dorado
County Clerk for the Secondary Clarifiers Nos. 1 and 2 portion of the Aeration Blower System
Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project.
g. RESOLUTION NO. 3232-22 DESIGNATING AN AUTHORIZED REPRESENTATIVE TO APPLY AND
EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA FOR FUNDING THROUGH THE
SUSTAINABLE GROUNDWATER MANAGEMENT GRANT PROGRAM
(Yesenia Pacheco, Grants Coordinator)
Adopted Resolution No. 3232-22 to designate Ivo Bergsohn, as the Alternative Plan Manager or
his designee to provide approval for all matters pertaining to submittal of the application and
execution of an agreement with the State of California for the Sustainable Groundwater
Management Agency Implementation grant application.
h. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager)
Received and filed Payment of Claims in the amount of $2,963,762.37.
i. REGULAR BOARD MEETING MINUTES: November 2, 2022
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved November 3, 2022, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. PRESENTATION: Mitch Cochran presented the MISAC Award of Excellence in Information
Technology to the District’s Information Technology (IT) Department. Paul Hughes and the Board
congratulated the IT Department on their accomplishment.
7. ITEMS FOR BOARD ACTION:
a. Tallac Creek Temporary Sewer Crossing Support Emergency Project (Ivo Bergsohn, PG, HG,
Hydrogeologist) – Julie Ryan provided details regarding the Tallac Creek Temporary Sewer Crossing
Support Emergency Project and addressed questions from the Board.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to pursuant to Public Contract Code Section 22050(c), terminate emergency action to
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REGULAR BOARD MEETING MINUTES: November 17, 2022 PAGE – 3
complete temporary measures and construction of the Tallac Creek Sewer Pipeline Project to
prevent the collapse of the District’s Baldwin Beach sewer pipeline crossing into Tallac Creek.
b. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department
Manager) – Trevor Coolidge provided details regarding the Diamond Valley Ranch Facilities
Emergency Repairs Project.
Moved Sheehan/Second Romsos/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Yes to continue the emergency action to repair the Diamond Valley Ranch
Facilities per Resolution No. 3230-22.
c. Arrears Billing for Water and Sewer Service Charges – Ryan Lee provided details regarding the
recommended change in billing arrears for all water and sewer service charges which will
alleviate customer confusion.
Moved Sheehan/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson
Yes/Exline Yes to Adopt Ordinance No. 583-22, an Ordinance.
d. Update Administrative Code to Remove References to Quarterly Service Charge Billing – Ryan
Lee provided details regarding the update to the Administrative Code to remove references
to quarterly service charge billing since the District will beging monthly billing next year.
Moved Romsos/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to Adopt Ordinance No. 584-22, an Ordinance of the South Tahoe Public Utility District,
amending Administrative Code Sections 3.1.55(c) and 4.8.3 to remove references to quarterly
service charge billing.
e. Water Capacity Charges and Sewer Connection Fees – Ryan Lee provided details regarding
updated water capacity charges and sewer connection fees and addressed questions from
the Board.
Moved Exline/Second Peterson/Sheehan Yes/Cefalu Absent/Romsos Yes/Peterson Yes/Exline
Yes to Adopt Ordinance No. 585-22, an Ordinance of the South Tahoe Public Utility District,
setting water capacity charges and sewer connection fees and Amending Administrative
Code Sections 3.1.49(e), 4.5.10 and Appendix Fee Schedule Section 4.5.7.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Peterson reported details regarding the Operations Committee meeting held on
Monday, November 14, 2022, and Director Romsos provided additional details. John Thiel
reported that more details will be brought forward to the full Board regarding Tahoe Keys
negotiations on December 1, 2022.
9. BOARD MEMBER REPORTS:
President Sheehan reported that she represented the Board at the Employee Communications
Committee Meeting this morning. Director Exline reported two presentations were provided at the
City of South Lake Tahoe Sustainability meeting last night. He further reported that the Tahoe
Regional Planning Agency is discussing Biomass in the basin, which is widely supported.
10. EL DORADO WATER AGENCY PURVEYOR REPORT:
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REGULAR BOARD MEETING MINUTES: November 17, 2022 PAGE – 4
Director Peterson reported the regular meeting was held on November 9, 2022, and the
countywide Plenary was November 16, 2022.
11. STAFF/ATTORNEY REPORTS:
Chris Skelly provided details regarding the MISAC Award which was an extensive process. He
further provided an Information Technology Update and addressed questions from the Board.
Melonie Guttry congratulated Directors Romsos and Exline for being re-elected, along with Nick
Haven on his election. All three seats are for full, four-year terms commencing on December 2,
2022, and expiring December 4, 2026.
Shelly Thomsen provided an presentation for the Adopt-A-Hydrant Program and addressed
questions from the Board.
12. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update including details of the District’s relocation fee for newly hired
staff. The Board provided direction regarding possible options including a fee to allow for
approval up to a maximum amount.
• Provided an Emergency Response and Recovery Plan Update and recognized Jeff Lee for
all of his efforts in developing this plan.
13. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
14. BREAK AND ADJOURN TO CLOSED SESSION: 2:54 p.m.
RECONVENE TO OPEN SESSION: 3:28 p.m.
a. Pursuant to Government Code Section 54956.9(b) of the California Government Code,
Conference with Legal Counsel regarding Potential Litigation (two cases).
No reportable Board Action
ADJOURNMENT: 3:29 p.m.
_______________________________________
Kelly Sheehan, Board President
South Tahoe Public Utility District
________________________________________
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
44
BOARD AGENDA ITEM 8a
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Diamond Valley Ranch Facilities Emergency Repairs Project
REQUESTED BOARD ACTION: Continue the emergency action to repair the Diamond
Valley Ranch Facilities per Resolution No. 3230-22.
DISCUSSION: The Board declared the Diamond Valley Ranch Facilities Emergency
Repairs Project as an emergency on August 4, 2022. District staff will provide an update
to the Board on the status of the emergency repairs.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
repairs of the Diamond Valley Ranch Facilities.
SCHEDULE: Repairs to be completed as soon as possible
COSTS:
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: Funded with reserves
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
45
BOARD AGENDA ITEM 8b
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: 2023 Luther Pass and Heavenly Tanks Rehabilitation Project
(Project)
REQUESTED BOARD ACTION: 1) Authorize staff to advertise for construction bids; 2)
Authorize staff to file a California Environmental Quality Act (CEQA) Notice of
Exemption (NOE) with the El Dorado County Clerk and State Clearinghouse.; and, 3)
Approve the below named products to be listed without alternative in the contract
documents for the 2023 Luther Pass and Heavenly Tanks Rehabilitation Project.
DISCUSSION: This Project consists of rehabilitation of the Luther Pass Pump Station (LPPS)
Tank 1 as well as rehabilitation of the exterior coating of Heavenly Tank.
LPPS Tank 1 is an approximately 1-million-gallon treated wastewater tank used for
ballast storage. This tank was replaced in 1991 and has not been rehabilitated since.
This rehabilitation includes:
• Removal and replacement of the interior coating system
• Replacement of cathodic protection system
• Addition of structural steel plates to strengthen the lower 20 feet of shell
• Recoating of tank exterior
• Additional structural repairs as needed
Heavenly Tank is an approximately 1-million-gallon water distribution tank constructed in
1984. The interior was rehabilitated in 2019 but the exterior coating was not completed
at that time due to Project delays leading into the winter season. This rehabilitation will
consist of surface preparation and recoating of the exterior of the tank.
District staff is working to complete the plans and specifications for the Project with
internal staff and working with Beyaz & Patel, Inc. to prepare the structural details for
LPPS Tank 1. Following Board authorization, staff plans to advertise beginning in early
December and open bids and return to the Board for award in January. Construction is
expected to occur during the 2023 construction season. The total Engineer’s Estimate
for this Project is $1,327,300.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
46
Brent Goligoski
December 1, 2022
Page 2
The Project falls under a Categorical Exemption because these are minor alterations to
existing facilities which involve no expansion of existing use. With approval, Staff will file
a NOE with the El Dorado County Clerk and State Clearinghouse.
Also, to comply with requirements of the Public Contracting Code, the District must list,
in one place in the bid documents, all items that are to be provided by the contractor
without alternative (i.e., sole brand), and identify the basis for including each item on
the list (also known as a “finding”). This list must be approved in advance of bidding by
the Board of Directors. Below is the list of sole brand items for the Project, along with the
findings for each. Staff requests that the Board approve this list for the purpose of
bidding and constructing this Project.
A. In following with the District’s established Purchasing Policy, and as is allowed
by California Statutes and supported by case law, the District has made
findings that certain products shall be used for this Project without
alternative. The District’s Purchasing Policy recognizes the following as
findings for exceptions to bidding:
1. When the item (merchandise or service) can be obtained from only
one source.
2. When the item is required or is economically preferable to match or be
compatible with other furnishings, materials or equipment presently on
hand and the purchase is made from the manufacturer or supplier who
supplied other such furnishings, materials or equipment.
3. When the item has been standardized by the District and can be
purchased from only one source or is purchased from the original
manufacturer or supplier.
4. When the Board of Directors determines that due to special
circumstances, it is in the District's best interest to purchase an item or
enter into a contract without compliance with the bidding procedures
i.e., competitive proposals would not be useful, would not produce an
advantage or would be undesirable, impractical, or impossible.
5. When all bids are considered unsatisfactory or excessive and are
rejected by the Board of Directors by a two-thirds vote (PCC 20206.1),
the District may do any necessary work and make necessary
expenditures in lieu of contracting for the proposed work.
6. When the Board of Directors declares an emergency by a four-fifths
vote (PCC 22050), after finding that conditions will not permit a delay
resulting from a competitive solicitation for bids. All actions, thereafter
taken, will be reported to the Board until the emergency action is
terminated (at the earliest possible date that conditions warrant).
B. Following is a list of products proposed for sole brand determination for the
Project, and the basis for the sole brand determination identified by
reference to the findings listed in Part A (above).
1. Saf-T-Climb System/North Safety Products [Finding 3].
2. 3M DBI-SALA Lad-Saf Cable Vertical Safety System [Finding 3]
47
Brent Goligoski
December 1, 2022
Page 3
SCHEDULE: December 2022 through October 2023
COSTS: $1,073,400; $253,900
ACCOUNT NO: LPTNKS/10.30.7057; HVNTNK/20.30.7078
BUDGETED AMOUNT AVAILABLE: $1,486,954
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
48
BOARD AGENDA ITEM 8c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Diamond Valley Ranch Fuels Reduction Project
REQUESTED BOARD ACTION: Approve the Real Property Access Agreement with Alpine
Fire Safe Council to implement fuels reduction work at Diamond Valley Ranch and
authorize the General Manager and legal counsel to negotiate further revisions as
necessary.
DISCUSSION: The District operates water reuse facilities in Alpine County abutting public
and private lands that are at risk to wildfire. Following the Tamarack Fire, an increase in
public awareness regarding the need for defensible space and fuels management
within the Wildland Urban Interface (WUI), led the Alpine Fire Safe Council (AFSC) to
contact the District regarding a possible grant opportunity to complete fuels reduction
work on District property. AFSC is a 501(c)(3) public benefit corporation formed in 2003,
to promote wildfire preparedness. AFSC is wholly separate from the County of Alpine
District staff has worked with AFSC to identify 20 acres of Diamond Valley Ranch
property abutting the residential areas of Alpine Village and Hawkside Court, in
addition to Alpine County’s public works yard, for fuels management. After identifying
the area for fuels reduction work, AFSC was successful in securing a grant from CalFire
to proceed with environmental permitting, contracting, and completion of mechanical
fuels reduction of brush, ladder fuels, and dead trees at no cost to the District.
A draft of a proposed Real Property Access Agreement with AFSC is attached for the
work. The collaboration between the District and AFSC has been well received by the
public.
Staff requests that the Board approve the Real Property Access Agreement with Alpine
Fire Safe Council to implement the fuels reduction work at Diamond Valley Ranch and
authorize the General Manager and legal counsel to negotiate further revisions as
necessary.
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
49
Trevor Coolidge
December 1, 2022
Page 2
SCHEDULE: Upon Board Approval
COSTS: $0.00
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Draft Alpine Fire Safe Council Right of Entry Agreement
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
50
1
REAL PROPERTY ACCESS AGREEMENT
This Real Property Access Agreement (“Agreement”) is entered into as of the ____ day of
December, 2022 (the “Effective Date”), by and between the South Tahoe Public Utility District, a
California public utility dsitrict (“District”), and Alpine Fire Safe Council, a California non-profit public
benefit corporation (“AFSC”), (individually a Party” and collectively “Parties”), at South Lake Tahoe,
California, with respect to the following facts and intentions:
A. The District is the owner of certain real property located in Alpine County, California
(“Property");
B. AFSC desires to access a portion of the Property for permitting, site evaluations, and
mechanical thinning for fuel reduction on approximately 15 acres (“Project”) on a portion of the Property
described as Assesssor Parcel Numbers 001-080-086, 001-080-080, and 001-080-085 (“Project Area”);
and,
C. The District agrees to permit AFSC to enter the Property to examine, inspect, investigate
and perform fuels reduction on the Project Area pursuant to the terms and conditions of this Agreement.
The Project Area is depicted on Exhibit “A” to this Agreement, which is incoprated by this reference.
NOW, THEREFORE, The Parties agree as follows:
1. Investigative Access. The District grants a temporary license to AFSC, and its agents,
contractors, consultants, surveyors, volunteers and employees (collectively “Agents”), to enter onto the
Property and make such reasonable investigations, studies, surveys and tests on the Project Area as
AFSC deems necessary or advisable for the Project. AFSC shall conduct all such investigations, studies
and tests as follows:
1.1. Establish accurate maps of the Project Area and determine access points and
landing areas for equipment and vegetation removed during the Project;
1.2. Take reference photos representing the “before” status of the Project Area.
Rebar stakes will be placed to mark GIS reference points (approximately one per 25-30 acres);
1.3. Determine number of trees (dead or overcrowded) requiring removal and mark
such trees;
1.4. Conduct environmental studies that satisfy the California Environmental Quality
Act (CEQA) prerequisite for forest health activities intended to increase forest resilience to wildfire,
draught and disease, while maintaining wildlife habitat and soil cover; and,
1.5 Develop Prescriptions/Treatment Plans that will reduce wildfire hazards, provide
greater safety to fire fighters, reduce intensity of wildfires, and create general defensible space around
communities and critical assets.
2. Implementation Access. AFSC shall submit the Prescriptions/Treatment Plans to the
District for review and approval. After receipt of the District’s approval, the District also grants a temporary
license to AFSC, and its Agents to implement the Prescriptive/Treatment Plans in accordance with
California Forest Practice Rules. Prescriptive/Treatment Plans may include any/all of the following:
2.1. Clearing underbrush vegetation and removing brush and small trees, up to 10-
inches in diameter at eight feet from ground level in areas located more than 100 feet from residence or
structures;
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2.2. Pruning vegetation that could become ladder fuels in a fire situation;
2.3. Removing dead or dying trees;
2.4. Removing trees crowding a healthy forest;
2.5. Pruning tree branches that are within 12 feet of the ground; and,
2.6. No herbicides will be used.
3. Implementation. The AFSC activities shall be conducted during normal business hours,
unless the District otherwise approves in writing, which approval may be given or withheld in the District’s
sole discretion. AFSC shall provide to the District a notice (which may be sent via email) of AFSC’s intent
to enter the Property at least three (3) days prior to the intended date of entry, which notice shall include a
general description of the activities to be conducted. The District shall designate a route across the
Property for AFSC’s access to the Project Area. A representative of the District shall have the right, but
not the obligation, to be present during the Investigations and implementation.
Neither AFSC, nor its Consultants shall take any action which interferes with the District’s
use, occupancy or enjoyment of the Property. AFSC’s representatives shall not injure or otherwise cause
bodily harm to the District’s agents, invitees, contractors and employees.
4. Indemnification
3.1 AFSC. To the fullest extent permitted by law, AFSC shall indemnify, defend and
hold harmless, the District, its directors, officers, employees and agents, from and against any claim of
liability or loss from personal injury or property damage resulting from or arising out of the acts and
ommissions of AFSC, its Agents, except to the extent such claims or damages are caused by the active
negligence or willful misconduct of the District, or its employees, contractors or agents.
3.2. District. To the fullest extent permitted by law, the District shall indemnify, defend
and hold harmless, AFSC, its Agents, from and against any claim of liability or loss from personal injury or
property damage resulting from or arising out of the acts and ommissions of the District, its its directors,
officers, employees and agents, except to the extent such claims or damages are caused by the active
negligence or willful misconduct of AFSC or its Agents.
5. Restrictions. Notwithstanding anything in this Agreement to the contrary, the District
shall have the right, in its sole and absolute discretion, without limitation, to disapprove any and all
entries, surveys, tests, investigations and other matters that in the District’s sole judgment could result in
any injury to the Property or expose the District to any losses or violate any applicable law, or otherwise
adversely affect the Property or the District’s interest therein. AFSC shall obtain the District’s prior written
consent to any such entries, surveys, tests, investigations or other matters that are invasive on the
Property. AFSC shall use its best efforts to minimize disruption to the District’s operations on the Property
in connection with AFSC’s or its Agents’ activities pursuant to this Agreement. No consent by the the
District to any such activity shall be deemed to constitute a waiver by the District or assumption of liability
or risk by the District.
6. Costs. The cost of AFSC’s activities described in this Agreement shall be paid by CAL
FIRE Grant 5G21107. The District shall not have any responsibility to pay for any of the costs incurred by
AFSC and its Agents.
7. No Liability. The District shall have no liability, responsibility or duty of care to AFSC or
to its Agents, on the Property. AFSC acknowledges that AFSC, and its consultants enter and occupy the
Property at their own risk.
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3
8. Insurance. Prior to accessing the Property and at all times during the Term, AFSC, and
its Agents, shall maintain the following insurance coverages:
8.1. Workers Compensation Insurance. Insurance to protect the from all claims under
California Workers Compensation and Employers Liability Act. Such coverage shall be maintained, in the
type and amount, in strict compliance with all applicable State and Federal statutes and regulations.
8.2. Commercial General Liability Insurance. Commercial general liability insurance
for bodily injury (including death), personal injury, property damage, owned and non-owned equipment,
blanket contractual liability, completed operations, explosion, collapse, underground excavation and
removal of lateral support covering performance, which coverage shall be at least as broad as Insurance
Services Office (ISO) Occurrence Form CG 0001, and with a limit in an amount of not less than Two
Million Dollars ($2,000,000). If insurance with a general aggregate limit or products-completed operations
aggregate limit is used, either the general aggregate limit shall apply separately with the ISO CG 2503, or
ISO CG 2504, or insurer’s equivalent endorsement or the general aggregate limit and products-completed
operations aggregate limit shall be twice the required occurrence limit.
8.3. Automobile Liability Insurance. Insurance to protect against claims arising from
death, bodily or personal injury, or damage to properties resulting from actions, failures to act, operations
of equipment of the insured, or by its employees, agents, and consultants or by anyone directly or
indirectly employed by the insured. The amount of insurance shall not be less than two Million Dollars
($2,000,000) combined single limit per acts of coverage applied to bodily and personal injury and property
damage. Coverage shall include all owned, non-owned and hired vehicles.
8.4. General Provisions. The above insurance coverages shall be subject to the
District’s reasonable approval. The District shall be provided with copies of the certificate of insurance
evidencing the above insurance coverages. The District shall be named as the additional insured on the
commercial general liability and automobile liability insurance policies. Each policy of insurance shall
require thirty (30) days advance written notice to the District of any change or cancellation of the insured.
The above insurance coverage shall be primary with respect to the interest of the additional insured,
include a cross liability and severability of interest endorsement, a waiver of any and all transfer rights of
recovery (subrogation) against the additional insured. In addition, the above insurance requirements shall
not limit the indemnification obligations of AFSC.
9. Compliance with Law. AFSC shall take all necessary actions and implement all
protections necessary to ensure that all actions taken in connection with the inspections or other matters
performed by AFSC with respect to the Property, and all equipment, materials and substances generated,
used or brought onto the Property, pose no material threat to the safety of persons or the environment
and cause no damage to the Property or other property of the District or other persons. AFSC shall
conduct itself on the Property, and all of AFSC’s tests, inspections, examinations and studies performed
pursuant to this Agreement, in compliance with all applicable laws and regulations. Without limiting the
previous sentence, AFSC shall address any hazardous materials and substances at the Property in such
a manner that fully complies with all applicable environmental laws and regulations.
10. Term. This Agreement shall automatically terminate without further notice or execution
of any documentation by the District and/or AFSC, at the earlier of: (i) one (1) year from the Effective
Date; or (ii) AFSC’s completion of its activities described in this Agreement (the “Term”). Notwithstanding
the foregoing to the contrary, the District may terminate this Agreement at any time for any reason (or for
no reason whatsoever) in the District’s sole discretion by delivering written notice to AFSC (at the address
above).
11. No Additional Rights Granted. AFSC acknowledges and agrees that the District’s
execution of this Agreement shall in no way constitute a binding contract related to the Property or an
obligation to enter into or to negotiate the Project Agreements, and no such agreement shall exist unless
and until a separate agreement has been executed by the District. Other than this Agreement, AFSC
acknowledges it has no interest in the Property whatsoever.
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12. Damage to the Property. AFSC shall not allow, create, cause or permit any lien or
encumbrance to attach to the Property during the Term. Should physical damages to the Property occur
as a result of AFSC’s, or its Agents’, activities, then AFSC shall be responsible, at its sole expense, to
restore the Property to substantially the same condition in which it existed prior to such damage.
13. General Provisions.
13.1. Applicable law; venue. The laws of the State of California shall govern the
interpretation and enforcement of this Agreement. The Superior Court of the County of El Dorado shall
be the site and have jurisdiction for the resolution of all such actions.
13.2. Notices, Demands and Communications Between the Parties. Written notices,
demands, and communications between the District and AFSC shall be given either by: (i) personal
service; (ii) delivery by reputable document delivery service such as Federal Express that provides a
receipt showing date and time of delivery; or, (iii) by mailing in the United States mail, certified mail,
postage prepaid, return receipt requested, addressed to:
To District: John Thiel, General Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
With Copy to: Gary M. Kvistad
Brownstein Hyatt Farber Schreck, LLP
1021 Anacpa Street, Second Floor
Santa Barbara, CA 93101
To AFSC: Kris Hartnett, Chair
Alpine Fire Safe Council
P O Box 67
Markleeville, CA 96120
Notices personally delivered, sent by United States mail or delivered by document delivery
service shall be deemed effective upon receipt. Notices sent solely by mail in the manner provided above
shall be deemed effective on the second business day following deposit in the United States mail. Such
written notices, demands, and communications shall be sent in the same manner to such other addresses
as either Party may from time to time designate by mail.
13.3. Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used. The part and paragraph headings used in this Agreement are for
purposes of convenience only, and shall not be construed to limit or extend the meaning of this
Agreement.
13.4. Counterparts. This Agreement may be executed in counterparts, each of which,
after all the Parties have signed this Agreement, shall be deemed to be an original, and such counterparts
shall constitute one and the same instrument.
13.5. Successors This Agreement shall be binding upon and shall inure to the
benefit of the successors of each of the Parties.
13.6. Severability. In the event any section or portion of this Agreement shall be
held, found, or determined to be unenforceable or invalid for any reason whatsoever, the remaining
provisions shall remain in effect, and the Parties shall take further actions as may be reasonably
necessary and available to them to effectuate the intent of the Parties as to all provisions set forth in this
Agreement.
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5
13.7. Assignment. This Agreement shall not be assignable without the prior written
consent of the District, who shall have the sole discretion to consent or not to consent to any proposed
assignment. Any attempted assignment without the approval of the District shall be void, except as
provided above.
13.8. Construction The provisions of this Agreement should be liberally construed to
effectuate its purposes. The language of all parts of this Agreement shall be construed simply according
to its plain meaning and shall not be construed for or against either Party, as each Party has participated
in the drafting of this document and had the opportunity to have their counsel review it. Whenever the
context and construction so requires, all words used in the singular shall be deemed to be used in the
plural, all masculine shall include the feminine and neuter, and vice versa.
13.9. Several Obligations Except where specifically stated in this Agreement to be
otherwise, the duties, obligations, and liabilities of the Parties are intended to be several and not joint or
collective. Each Party shall be individually and severally liable for its own obligations under this
Agreement.
13.10. Attorneys’ Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an
action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the
prevailing Party shall be entitled to recover actual attorneys’ fees and costs, which may be determined by
the court in the same action or in a separate action brought for that purpose. The attorneys’ fees award
shall be made as to fully reimburse for all attorneys’ fees, paralegal fees, costs and expenses actually
incurred in good faith, regardless of the size of the judgment, it being the intention of the Parties to fully
compensate for all attorneys’ fees, paralegal fees, costs and expenses paid or incurred in good faith by the
prevailing Party.
13.11. Authority. The individuals executing this Agreement represent and warrant that
they have the authority to enter into this Agreement and to perform all acts required by this Agreement,
and that the consent, approval or execution of or by any third-party is not required to legally bind either
Party to the terms and conditions of this Agreement.
13.12. Survival. The provisions of this Section and Sections 4, 6, 7, 8 and 12 shall
survive the termination of this Agreement.
13.13. Entire Agreement. This Agreement contains the entire understanding and
agreement of the Parties, and supersedes all prior agreements and understandings, oral and written,
between the Parties. There have been no binding promises, representations, agreements, warranties or
undertakings by any of the Parties, either oral or written, of any character or nature, except as stated in
this Agreement. This Agreement may be altered, amended or modified only by an instrument in writing,
executed by the Parties to this Agreement and by no other means. Each Party waives its future right to
claim, contest or assert that this Agreement was modified, canceled, superseded or changed by any oral
agreement, course of conduct, waiver or estoppel.
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date first written
above.
South Tahoe Public Utilty District:
By:
Kelly Sheehan, President
ATTEST:
By:
Melonie Guttry, Clerk of the Board
Alpine Fire Safe Council:
By:
Kris Hartnett, Chair
55
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BOARD AGENDA ITEM 8d
TO: Board of Directors
FROM: John Thiel, General Manager
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Appreciation of Director Cefalu
REQUESTED BOARD ACTION: Adopt Resolution No. 3234-22 in Appreciation of Director
Chris Cefalu
DISCUSSION: Resolution No. 3234-22 is in appreciation of Director Cefalu for his
13 years of service and dedication to the South Tahoe Public Utility Board of Directors.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3234-22
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
57
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: December 1, 2022
ITEM – PROJECT NAME: Public Employee Performance Evaluation – General
Manager
REQUESTED BOARD ACTION: Conduct Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee annual evaluation for unrepresented
employee position - General Manager.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
John Thiel
Directors
Chris Cefalu
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
58