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2023.01.05 District Board Agenda Packet 01-05-2023 SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, January 5, 2023 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Diamond Valley Ranch Facilities Emergency Repairs Project (Julie Ryan, Engineering Department Manager) Continue the emergency action to repair the Diamond Valley Ranch Facilities per Resolution No. 3230-22. b. Interim Groundwater Program Management (Julie Ryan, Engineering Department Manager) (1) Approve the proposed Scope of Work from Kennedy Jenks to provide consulting support services; and (2) Authorize the General Manager to execute Task Order No. 15A in the amount $153,683. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) a. Committee Assignments 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) REGULAR BOARD MEETING AGENDA – January 5, 2023 PAGE – 2 9. EL DORADO WATER AGENCY PURVEYOR REPORT 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) 11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. United States Forest Service Meetings c. 2022 and 2023 Goals 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 12/15/2022 – 2:00 p.m. Regular Board Meeting at the District Future Meetings/Events 01/11/2023 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville 01/16/2023 - Martin Luther King, Jr. Holiday - District Offices Closed 01/17/2023 – 3:30 p.m. Operations Committee Meeting at the District 01/18/2023 – 3:30 p.m. System Efficiency and Sustainability Committee 01/19/2023 - 2:00 p.m. Regular Board Meeting at the District 13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.) a. Pursuant to Government Code Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (two cases). ADJOURNMENT (The next Regular Board Meeting is Thursday, January 19, 2023, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA – January 5, 2023 PAGE – 3 SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, January 5, 2023 ITEMS FOR CONSENT a. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 1 – REBID (Trevor Coolidge, Senior Engineer) Approve Final Balancing Change Order No. 2 to White Rock Construction, Inc., in the credit amount of <$57,121>, and (2) Authorize the General Manager to approve and execute the Closeout Agreement and Release of Claims for White Rock Construction Inc., for the Keller- Heavenly Water System Improvements Project, Phase I – Rebid. b. 2021-2022 TANK COATING TOUCHUPS PROJECT (Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent) Authorize the General Manager to execute the Closeout Agreement and Release of Claims for Topline Engineers, for the 2021-2022 Tank Coating Touchups Project, pending end of the 30- day filing period without receipt of Stop Notice. c. SEPTEMBER 30, 2022, FISCAL YEAR TO DATE FINANCIAL STATEMENTS (Paul Hughes, Chief Financial Officer) Receive and file the September 30, 2022, Income Statement and Balance Sheet Reports d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager) Receive and file Payment of Claims in the amount of $1,988,221.99 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: Keller-Heavenly Water System Improvements Project, Phase I -Rebid REQUESTED BOARD ACTION: Approve Final Balancing Change Order No. 2 to White Rock Construction, Inc., in the credit amount of <$57,121>, and (2) Authorize the General Manager to approve and execute the Closeout Agreement and Release of Claims for White Rock Construction Inc., for the Keller-Heavenly Water System Improvements Project, Phase I – Rebid. DISCUSSION: The first phase of the Keller-Heavenly Water System Improvements Project completed construction of a new water tank foundation, upsized water mains, replaced a pressure reducing valve (PRV) station, and completed various improvements within the Keller area prior to two subsequent phases of the project that are currently under contract. (1)Change Order No. 2 decreases the overall contract amount by <$57,212> as included in the proposed Final Balancing Change Order No. 2, reducing the final Contract cost to $1,857,605.74. Staff recommends that the Board approve Change Order No. 2. (2)The Board approved filing a Notice of Completion (NOC) with El Dorado County. The 30-day period for filing stop notices closed on December 15, and no stop notices were received. Staff requests that the Board authorize the General Manger to approve and execute the Closeout Agreement and Release of Claims following the Stop Notice period. General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1 Trevor Coolidge January 5, 2023 Page 2 SCHEDULE: Upon Board Approval COSTS: <$57,212.00> ACCOUNT NO: KELHV1 / 2021-1034 BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Final Balancing Change Order, Closeout Agreement ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 2 1 CHANGE ORDER NUMBER 02 Project: Keller-Heavenly Water System Improvements Project, Phase1 Rebid Contractor: White Rock Construction, Inc. Date: January 5, 2023 PO #: 2021-1034 The Contract Shall Be Changed As Follows: TOTAL FOR CHANGE ORDER NO. 2 IS A+B+C+D+E+F+G+H+I+J+K+L = <$57,121.00> Dollar Amounts Contract Time Original Contract $1,828,775.00 147 Calendar Days Previous Change Order $85,951.74 0 Calendar Days Current Contract $1,914,726.74 147 Calendar Days THIS CHANGE ORDER <$57,121.00> 351 Calendar Days New Contract Total $1,857,605.74 498 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: ____________ Authorized By STPUD Board President Date: _____________ Accepted By Contractor Date: _____________ Reviewed By 3 2 A. Amend Bid Item 8 to reflect an 83 unit increase in the volume of cubic yards removed for Slope Debris Removal. At the contract rate of $121.00 per CY, the additional cost to the District is $10,043.00. TOTAL FOR ITEM A IS $10,043.00 B. Amend Bid Item 13 to reflect a 27 unit decrease in the volume of Contaminated Soil Disposal, for work not performed. At the contract rate of $300.00 per CY, the reduction in the Contract quantity results in a credit to the District in the amount of $8100.00. TOTAL FOR ITEM B IS <$8,100.00> C. Amend Bid Item 26 to reflect a 64 unit decrease in the area of Gravity Block Wall, for work not performed. At the contract rate of $88.00 per SF, the reduction in the Contract quantity results in a credit to the District in the amount of $5632.00. TOTAL FOR ITEM C IS <$5,632.00> D. Amend Bid Item 28 to reflect a 25 unit decrease in the length of 8" C900 PVC Pipe - Class 235, for work not performed. At the contract rate of $153.00 per LF, the reduction in the Contract quantity results in a credit to the District in the amount of $3825.00. TOTAL FOR ITEM D IS <$3,825.00> E. Amend Bid Item 29 to reflect a 40 unit decrease in the length of 8" SDR-26 PVC Drain Line, for work not performed. At the contract rate of $140.00 per LF, the reduction in the Contract quantity results in a credit to the District in the amount of $5600.00. TOTAL FOR ITEM E IS <$5,600.00> F. Amend Bid Item 32 to reflect a 1 unit decrease in the number of 8" Cleanouts, for work not performed. At the contract rate of $1500.00 per EA, the reduction in the Contract quantity results in a credit to the District in the amount of $1500.00. TOTAL FOR ITEM F IS <$1,500.00> G. Amend Bid Item 37 to reflect an 85 unit decrease in the volume of Non Excavatable Rock Removal (Trenching), for work not performed. At the contract rate of $60.00 per CY, the reduction in the Contract quantity results in a credit to the District in the amount of $5100.00. TOTAL FOR ITEM G IS <$5,100.00> H. Amend Bid Item 48 to reflect a 292 unit decrease in the area of Remove and Replace AC Curb, for work not performed. At the contract rate of $74.00 per LF, the reduction in the Contract quantity results in a credit to the District in the amount of $21608.00. TOTAL FOR ITEM H IS <$21,608.00> I. Amend Bid Item 49 to reflect a 100 unit decrease in the area of 2" Plantmix Bituminous Trench Patch (PG64-28), for work not performed. At the contract rate of $9.00 per SF, the reduction in the Contract quantity results in a credit to the District in the amount of $900.00. TOTAL FOR ITEM I IS <$900.00> 4 3 J. Amend Bid Item 50 to reflect a 2,579 unit decrease in the area of 2" Mill and Overlay (PG64- 28 PM), for work not performed. At the contract rate of $5.00 per SF, the reduction in the Contract quantity results in a credit to the District in the amount of $12895.00. TOTAL FOR ITEM J IS <$12,895.00> K. Amend Bid Item 51 to reflect a 167 unit decrease in the area of 3" Miscellaneous Patch Paving, for work not performed. At the contract rate of $12.00 per SF, the reduction in the Contract quantity results in a credit to the District in the amount of $2004.00. TOTAL FOR ITEM K IS <$2,004.00> L. Change the Contract Time, identified in Section 007200, Part 2.04 of the Contract Specifications, from one-hundred-forty-seven (147) calendar days to four-hundred-ninety- eight (498) calendar days, to account for additions to the Scope of Work. This item addresses in full, additional time required to complete extra work and the procurement of materials requested by the District. This change is made due to added work associated with Pioneer Trail connections, delays and added work as a result of the Caldor and Tamarack Fires, and supplier issues. No compensation is awarded due to the time extension. All additional costs for the extra work related to this item are addressed separately. TOTAL FOR ITEM L IS $0.00 TOTAL FOR CHANGE ORDER NUMBER 2 IS A+B+C+D+E+F+G+H+I+J+K+L = <$57,121.00> 5 CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, on the 5 th day of January, 2023,by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and White Rock Construction , Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of One Million Eight Hundred Twenty-Eight Thousand Seven Hundred Seventy-Five Dollars ($1,828,775.00) contract amount, and the sum of Twenty-Eight Thousand Eight Hundred Thirty Dollars and Seventy-Four Cents ($28,830.74) for said Contract Change Orders Nos. 1 through 2, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §8132 - 8138, and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 26, 2021for Purchase Order Nos. 2021-1034, 2021- 1035, and 2021-1036 DISTRICT project described as Keller-Heavenly Water System Improvements – Phase 1 Rebid. B. Change Orders Nos. 1 through 2 as approved by the parties, pertaining to Purchase Order Nos. 2021-1034, 2021-1035, and 2021-1036 and shown in Payment Request No. 11, dated January 5, 2023. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR’s completion of Purchase Order Nos. 2021- 1034, 2021-1035, and 2021-1036 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge CONTRACTOR, and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 26, 2021 for Purchase Order Nos. 2021-1034, 2021-1035, and 2021-1036 DISTRICT project described as Keller-Heavenly Water System Improvements – Phase 1 Rebid. 6 B. Change Orders Nos. 1 through 2 and as approved by the parties, pertaining to Purchase Order Nos. 2021-1034, 2021-1035, and 2021- 1036and shown in Payment Request No. 11 dated January 5, 2023. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order Nos. 2021-1034, 2021-1035, and 2021-1036. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the El Dorado County Recorder on November 9, 2022. As such, the statutory stop notice period expired on December 14, 2022. 6. The presently retained amount is $92,880.29 Original Contract amount $1,828,775.00 Total Change Order Amount $28,830.74 Less: Amount Previously Paid (Request Nos. 1 through 14) $1,764,725.45 Retainage $92,880.29 BALANCE: $92,880.29 The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR’s rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order No. after the execution of change orders shall be as follows: Original Contract Price $1,828,775.00 Original Contract Days $147 Total Adjusted Price $1, 857, 605.74 Total Adjusted Calendar Days 498 8. It is understood and agreed by the undersigneds that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigneds to be true, and the undersigneds hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigneds hereby expressly waive any and all rights the undersigneds have or may have under California Civil Code Section 1542, which provides as follows: 7 "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigneds agree that they will forever refrain and forebear from commencing, instituting, or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement, or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity, and authority to execute and enter in the Closeout Agreement and Release of Claims. JOHN THIEL, GENERAL MANAGER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED CONTRACTOR DATED 8 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager Heidi Baugh, Purchasing Agent MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: 2021-2022 Tank Coating Touchups Project REQUESTED BOARD ACTION: Authorize the General Manager to execute the Closeout Agreement and Release of Claims for Topline Engineers, for the 2021-2022 Tank Coating Touchups Project, pending end of the 30-day filing period without receipt of Stop Notice. DISCUSSION: On December 1, 2022, the Board approved filing a Notice of Completion (NOC) with El Dorado County. The NOC was recorded on December 12, 2022, and the 30-day period for filing Stop Notices will end on January 11, 2023. No Preliminary Stop Notices have been received to date. Staff requests that the Board authorize the General Manger to approve and execute the Closeout Agreement and Release of Claims following the Stop Notice period, if no Stop Notices are received. SCHEDULE: ASAP COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Closeout Agreement ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 9 1 CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in South Lake Tahoe, California, this _____ day of December 2022 by and between the South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Top Line Engineers, Inc., hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase Order Nos. 2022-0222, -0223 -0224, -0225, -0226, -0227, and 2023-0540 for DISTRICT project described as 2021-22 TANK COATING TOUCHUPS on June 22, 2021 (“Contract”). The Contract was amended through Change Order No.s 1 and 2 by the parties, pertaining to Purchase Orders referenced above. 2. CONTRACTOR and DISTRICT agree that the total adjusted Contract price is as follows: Original Contract Price: $158,300.00 Adjusted Contract Price: $203,369.85 3. The DISTRICT and CONTRACTOR, by way of this Agreement fully closeout the Contract. 4. That the undersigned, as the authorized representative of CONTRACTOR, and for each of its successors, assigns and partners, for and in consideration of Two Hundred Three Thousand Three Hundred Sixty-Nine Dollars and Eighty-Five Cents ($203,369.85), receipt of which is acknowledged, does release and forever discharge the DISTRICT, and each of its successors, assigns, directors, officers, agents, servants, volunteers and employees, from any and all rights, claims, causes of action, demands, debts, obligations, liabilities, actions, damages, costs and expenses (including but not limited to attorneys, paralegal and experts’ fees, costs and expenses) and other claims, which may be asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of the Contract; and, B. Change Order No.s 1 and 2, as approved by the parties, pertaining to the Contract. 5. Nothing contained in this Agreement shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety(ies) in respect to any portions of the Contract Documents for the Contract. 6. The DISTRICT has received the following claims from the CONTRACTOR: None. 7. The DISTRICT has recorded a NOTICE OF COMPLETION with the El Dorado County Recorder. 8. The current retention amount is: $ 10,193.50 Original Contract amount: $158,300.00 Total Change Order Amount: $ 45,069.85 Less: Amount Previously Paid: (Request Nos. 1-4) $193,176.35 Retainage: $ 10,193.50 BALANCE: $ - 0 – 10 2 The retainage will be released to the CONTRACTOR at the expiration of thirty (30) calendar days after date of recording the NOTICE OF COMPLETION by El Dorado County Recorder or when all stop notices have been released, whichever last occurs. The release provided pursuant to this Agreement shall not apply to CONTRACTOR’S right to the retention amount until and to the extent such amounts are received by CONTRACTOR. 9. It is understood and agreed by CONTRACTOR that the facts with respect to which the release provided pursuant to this Agreement is given may turn out to be other than or different from the facts as now known or believed to be, and CONTRACTOR expressly assumes the risk of the facts turning out to be different than they now appear, and agrees that the release provided pursuant to this Agreement shall be, in all respects, effective and not subject to termination or rescission by any such difference in fats and CONTRACTOR expressly waives any and all rights it has or may have under California Civil Code Section 1542, which provides as follows: “A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if know by him must have materially affected his settlement with the debtor.” 10. The release made by the CONTRACTOR is not to be construed as an admission or admissions of liability and the CONTRACTOR denies any such liability. CONTRACTOR agrees that it will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the DISTRICT based on, arising out of, or in any way connected with the subject matter of this release. 11. The CONTRACTOR releases the DISTRICT from all claims, including but not limited to those of its Subcontractors for all delay and impact costs, if any. 12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes or action, damages, costs, expenses and other claims and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT, its successors, assigns, directors, officers, agents, servants, volunteers and employees, from and against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and other claims, including but not limited to attorneys’, paralegal and experts’ fees, costs and expenses arising out of or connected with any such assignment or transfer or purported assignment or transfer. 13. The parties acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Agreement. The parties acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained in this Agreement. 14. The parties further acknowledge and represent that no promise, inducement or agreement, not expressed in this Agreement, have been made and that this Agreement contains the entire agreement among the parties and that the terms of the Agreement are contractual and not a mere recital. 15. The persons executing this Agreement represent and warrant to the other party that the execution and performance of the terms of this Agreement have been duly authorized by 11 3 all corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity, and authority to execute and enter into this Agreement. SOUTH TAHOE PUBLIC UTILITY DISTRICT JOHN THIEL, GENERAL MANAGER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED TOP LINE ENGINEERS, INC. By: EVERARDO H. GUTIERREZ, PRESIDENT DATED 12 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: September 30, 2022, Fiscal Year to Date Financial Statements REQUESTED BOARD ACTION: Receive and file the September 30, 2022, Income Statement and Balance Sheet Reports DISCUSSION: The District auditors Mann, Urrutia, Nelson CPA’s and Associates recommend that the District’s quarterly financial statements be placed on the Board meeting Agenda for receipt and file by the Board of Directors. Attached are the September 30, 2022, fiscal year to date income statements and balance sheet for the water and sewer funds. Water and sewer service charge revenues through first quarter ending September 30, 2021, are at 28% and 25% of budget. Sewer charges are right on budget while water service charges are over budget due to the increased consumption for irrigation during the summer. As consumption decreases throughout the winter months, total water service charges are expected to be at or near budget. Other revenues included in the category “Charges for Sales and Services” include capacity fees and permit fees, the majority of which are collected near the beginning or end of the fiscal year, during construction season. This is why the total water and sewer connection, and service fees are at 117% and 41% of budget at September 30, 2022. Water connection fees are greater than the entire annual budget due to the receipt of fees associated with the Sugar Pine development which were expected to be received in fiscal year 2022. Collection of these fees slow down during quarters ending in December and March and pick back up during the last quarter of the year. Combined water and sewer tax revenue is only at 2.2% of budget because nearly all tax revenue is received in the months of December and April. Total investment earnings through September 30, 2022, are currently well over budget due to the reversal of year-end fair market value adjustments. Grant revenues are currently negative due to the reversal of year-end accrual adjustments. This will normalize throughout the year as grant revenue is General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 13 Paul Hughes January 5, 2023 Page 2 recognized. Combined other operating and nonoperating revenues are at 34% of budget. These revenues are not received evenly throughout the year like service charges, so we don’t expect to be right at 25% of budget at the end of September. Water and sewer operating expenses less depreciation through September 30, 2022, are at 23% and 22% of budget. Depreciation is generally recorded as part of the fiscal year-end process. Both funds are currently below budget at the end of the first quarter, but it is too early in the year to project whether this trend will continue through the year. Also, fourth quarter year-end payroll and other accrual entries can erase savings recorded early in the year. Debt service payments are recorded on specific due dates, not evenly distributed throughout the year, so the percent of budget spent is not a relevant statistic until all payments for the year have been made. Water and sewer capital outlay spending through September 30, 2022, is $2.5 million and $1.8 million representing 15% and 12% of budget. The majority of these expenditures are incurred at the beginning and end of the fiscal year, during construction season. At the end of the fiscal year an analysis is performed to determine the status of projects and the potential need to roll budgeted funds into the next year for incomplete projects, or to increase capital reserves for future use. District staff recommends the Board receive and file the attached September 30, 2022, income statements and balance sheet as presented. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: September 30, 2022, Income Statement and Balance Sheet ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 14 Fund Category Proprietary Funds Fund Type Enterprise Funds Fund 10 - Sewer Fund Operating Revenue Charges for sales and services Service charges 16,583,112.00 (43.95)4,127,345.45 12,455,766.55 25 15,252,704.00 Connection and service fees 913,585.00 61,228.74 372,211.91 541,373.09 41 1,090,181.73 Other operating income 332,750.00 42,039.89 138,131.10 194,618.90 42 521,436.69 Charges for sales and services Totals $17,829,447.00 $103,224.68 $4,637,688.46 $13,191,758.54 26%$16,864,322.42 Operating Revenue Totals $17,829,447.00 $103,224.68 $4,637,688.46 $13,191,758.54 26%$16,864,322.42 Non Operating Revenue Tax revenue 7,795,806.00 207,610.38 211,364.94 7,584,441.06 3 8,878,419.11 Investment earnings 370,032.00 136.36 941,337.55 (571,305.55)254 (857,713.74) Aid from governmental agencies 1,916,655.00 .00 (169,325.38)2,085,980.38 (9)356,602.01 Other nonoperating income 32,000.00 2,836.74 8,369.44 23,630.56 26 51,622.12 Non Operating Revenue Totals $10,114,493.00 $210,583.48 $991,746.55 $9,122,746.45 10%$8,428,929.50 Operating Expenses Wages Full Time 7,960,573.00 1,107,172.42 1,880,976.30 6,079,596.70 24 7,425,404.19 Wages Part-Time 93,160.00 8,462.83 23,370.71 69,789.29 25 54,819.46 Benefits 4,261,187.00 339,855.61 871,261.50 3,389,925.50 20 3,612,996.84 Depreciation and amortization 5,004,000.00 478,401.96 1,435,205.31 3,568,794.69 29 5,423,951.34 Utilities 2,731,530.00 272,586.73 656,951.52 2,074,578.48 24 2,661,856.75 Repairs and maintenance 2,225,501.00 85,642.48 279,231.68 1,946,269.32 13 1,384,208.65 Other operating expenses 3,698,283.00 389,259.09 834,203.85 2,864,079.15 23 3,549,597.59 Operating Expenses Totals $25,974,234.00 $2,681,381.12 $5,981,200.87 $19,993,033.13 23%$24,112,834.82 Nonoperating Expenses Debt Service - Net 2,736,300.00 .00 .00 2,736,300.00 0 .00 Interest expense 493,515.00 195,265.01 136,935.95 356,579.05 28 514,815.02 Other expense 762,656.00 12,501.50 17,198.28 745,457.72 2 687,963.82 Nonoperating Expenses Totals $3,992,471.00 $207,766.51 $154,134.23 $3,838,336.77 4%$1,202,778.84 Capital Outlay Expenditures 15,839,012.00 1,131,823.00 1,839,119.02 13,999,892.98 12 .00 Fund 10 - Sewer Fund Totals REVENUE TOTALS 27,943,940.00 313,808.16 5,629,435.01 22,314,504.99 20%25,293,251.92 EXPENSE TOTALS 45,805,717.00 4,020,970.63 7,974,454.12 37,831,262.88 17%25,315,613.66 Fund 10 - Sewer Fund Net Gain (Loss)($17,861,777.00)($3,707,162.47)($2,345,019.11)$15,516,757.89 13%($22,361.74) Page 1 of 3Run by Paul Hughes on 12/20/2022 09:51:41 AM Income Statement Through 09/30/22 Summary Listing Annual MTD YTD Budget Less % of Prior Year Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification 15 Fund Category Proprietary Funds Fund Type Enterprise Funds Fund 20 - Water Fund Operating Revenue Charges for sales and services Service charges 14,385,000.00 1,406,313.42 4,014,230.91 10,370,769.09 28 12,713,082.54 Connection and service fees 635,000.00 71,412.34 746,020.69 (111,020.69)117 915,461.21 Other operating income 193,000.00 15,702.38 67,870.70 125,129.30 35 220,655.15 Charges for sales and services Totals $15,213,000.00 $1,493,428.14 $4,828,122.30 $10,384,877.70 32%$13,849,198.90 Operating Revenue Totals $15,213,000.00 $1,493,428.14 $4,828,122.30 $10,384,877.70 32%$13,849,198.90 Non Operating Revenue Tax revenue 2,598,000.00 14,865.99 14,865.99 2,583,134.01 1 1,470,552.84 Investment earnings 83,000.00 34.36 375,066.98 (292,066.98)452 (340,478.43) Aid from governmental agencies 3,789,000.00 .00 (447,107.76)4,236,107.76 (12)552,007.04 Other nonoperating income 239,000.00 50,805.62 57,588.32 181,411.68 24 305,956.28 Non Operating Revenue Totals $6,709,000.00 $65,705.97 $413.53 $6,708,586.47 0%$1,988,037.73 Operating Expenses Wages Full Time 5,197,098.00 710,043.69 1,206,978.07 3,990,119.93 23 4,173,931.13 Wages Part-Time 155,460.00 12,388.09 39,250.78 116,209.22 25 63,758.55 Benefits 2,702,134.00 213,153.44 528,692.40 2,173,441.60 20 2,091,925.10 Depreciation and amortization 4,510,000.00 384,255.23 1,152,765.18 3,357,234.82 26 4,527,888.87 Utilities 1,230,080.00 95,800.08 229,408.27 1,000,671.73 19 1,073,413.73 Repairs and maintenance 2,123,238.00 341,078.61 680,854.05 1,442,383.95 32 2,072,571.42 Other operating expenses 1,888,857.00 195,303.60 377,326.93 1,511,530.07 20 2,006,564.93 Operating Expenses Totals $17,806,867.00 $1,952,022.74 $4,215,275.68 $13,591,591.32 24%$16,010,053.73 Nonoperating Expenses Debt Service - Net 860,775.00 .00 .00 860,775.00 0 .00 Interest expense 280,300.00 112,418.44 83,946.75 196,353.25 30 255,325.75 Other expense 53,930.00 17,554.08 17,198.27 36,731.73 32 45,778.40 Nonoperating Expenses Totals $1,195,005.00 $129,972.52 $101,145.02 $1,093,859.98 8%$301,104.15 Capital Outlay Expenditures 16,268,778.00 1,114,808.90 2,497,914.60 13,770,863.40 15 .00 Fund 20 - Water Fund Totals REVENUE TOTALS 21,922,000.00 1,559,134.11 4,828,535.83 17,093,464.17 22%15,837,236.63 EXPENSE TOTALS 35,270,650.00 3,196,804.16 6,814,335.30 28,456,314.70 19%16,311,157.88 Fund 20 - Water Fund Net Gain (Loss)($13,348,650.00)($1,637,670.05)($1,985,799.47)$11,362,850.53 15%($473,921.25) Fund Type Enterprise Funds Totals REVENUE TOTALS 49,865,940.00 1,872,942.27 10,457,970.84 39,407,969.16 21%41,130,488.55 EXPENSE TOTALS 81,076,367.00 7,217,774.79 14,788,789.42 66,287,577.58 18%41,626,771.54 Page 2 of 3Run by Paul Hughes on 12/20/2022 09:51:41 AM Income Statement Through 09/30/22 Summary Listing Annual MTD YTD Budget Less % of Prior Year Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification 16 Fund Category Proprietary Funds Fund Type Enterprise Funds Net Gain (Loss)($31,210,427.00)($5,344,832.52)($4,330,818.58)$26,879,608.42 14%($496,282.99) Fund Category Proprietary Funds Totals REVENUE TOTALS 49,865,940.00 1,872,942.27 10,457,970.84 39,407,969.16 21%41,130,488.55 EXPENSE TOTALS 81,076,367.00 7,217,774.79 14,788,789.42 66,287,577.58 18%41,626,771.54 Fund Category Proprietary Funds Net Gain (Loss)($31,210,427.00)($5,344,832.52)($4,330,818.58)$26,879,608.42 14%($496,282.99) Grand Totals REVENUE TOTALS 49,865,940.00 1,872,942.27 10,457,970.84 39,407,969.16 21%41,130,488.55 EXPENSE TOTALS 81,076,367.00 7,217,774.79 14,788,789.42 66,287,577.58 18%41,626,771.54 Grand Total Net Gain (Loss)($31,210,427.00)($5,344,832.52)($4,330,818.58)$26,879,608.42 14%($496,282.99) Page 3 of 3Run by Paul Hughes on 12/20/2022 09:51:41 AM Income Statement Through 09/30/22 Summary Listing Annual MTD YTD Budget Less % of Prior Year Budget Amount Actual Amount Actual Amount YTD Actual Budget Total ActualClassification 17 Current YTD Prior Year Classification Balance Total Actual Net Change Change % Fund Category Proprietary Funds Fund Type Enterprise Funds ASSETS Current Assets Cash and Cash Equivalents 4,825,790.14 11,514,478.20 (6,688,688.06)(58.09) Investments 2,484,019.42 2,449,816.12 34,203.30 1.40 Accounts Receivable 2,214,649.18 1,908,810.95 305,838.23 16.02 Current Lease Receivable 77,682.00 77,682.00 .00 .00 Due From Governmental Agencies 155,814.31 1,313,405.43 (1,157,591.12)(88.14) Property Tax Receivable 9,745,001.00 10,006,301.00 (261,300.00)(2.61) Interest Receivable 117,207.74 108,761.69 8,446.05 7.77 Other Current Assets 1,504,283.46 1,452,863.33 51,420.13 3.54 Current Assets Totals $21,124,447.25 $28,832,118.72 ($7,707,671.47)(26.73%) Noncurrent Assets Restricted Assets Cash and Cash Equivalents 118,850.37 118,843.55 6.82 .01 Certificate of Deposit 165,000.00 165,000.00 .00 .00 Restricted Assets Totals $283,850.37 $283,843.55 $6.82 0.00% Long-Term Accounts Receivable 553,904.02 561,245.00 (7,340.98)(1.31) Long Term Lease Receivable 1,750,802.00 1,750,802.00 .00 .00 Due From Other Governmental Agencies 146,040.00 146,040.00 .00 .00 Investments 32,563,803.89 31,372,537.17 1,191,266.72 3.80 Capital Assets 220,055,251.81 222,643,222.30 (2,587,970.49)(1.16) Construction in Progress 13,354,270.18 13,354,270.18 .00 .00 Noncurrent Assets Totals $268,707,922.27 $270,111,960.20 ($1,404,037.93)(0.52%) Deferred Outflows of Resources Refunding Loan Costs 99,146.69 105,519.29 (6,372.60)(6.04) Changes in the Pension Liability 3,440,594.00 3,440,594.00 .00 .00 Deferred Outflows of Resources Totals $3,539,740.69 $3,546,113.29 ($6,372.60)(0.18%) ASSETS TOTALS $293,372,110.21 $302,490,192.21 ($9,118,082.00)(3.01%) LIABILITIES AND FUND EQUITY LIABILITIES Current Liabilities Accounts Payable and Other Liabilities 3,321,454.08 6,560,030.85 (3,238,576.77)(49.37) Unearned Revenue 20,829.00 210,913.00 (190,084.00)(90.12) Accrued Expenses 1,438,951.41 2,234,911.30 (795,959.89)(35.61) Accrued Interest Payable 294,778.86 370,664.79 (75,885.93)(20.47) Compensated Absences 1,516,684.01 1,520,857.09 (4,173.08)(.27) Long Term Liabilities - Current Portion 3,648,180.39 3,648,180.39 .00 .00 Current Liabilities Totals $10,240,877.75 $14,545,557.42 ($4,304,679.67)(29.59%) Page 1 of 2Run by Paul Hughes on 12/20/2022 09:53:18 AM Balance Sheet Through 09/30/22 Consolidated Summary Listing 18 Current YTD Prior Year Classification Balance Total Actual Net Change Change % Fund Category Proprietary Funds Fund Type Enterprise Funds LIABILITIES AND FUND EQUITY LIABILITIES Noncurrent Liabilities Compensated Absences - Long Term Portion 1,759,980.64 1,841,547.31 (81,566.67)(4.43) Long Term Liabilities - Long Term Portion 45,201,402.19 45,350,505.96 (149,103.77)(.33) Net Pension Liability 5,817,927.00 5,830,237.00 (12,310.00)(.21) Noncurrent Liabilities Totals $52,779,309.83 $53,022,290.27 ($242,980.44)(0.46%) Deferred Inflows of Resources Property Tax Receivable 9,745,001.00 10,006,301.00 (261,300.00)(2.61) Lease Receivable 1,780,184.00 1,780,184.00 .00 .00 Changes in Net Pension Liabilty 5,100,556.00 5,100,556.00 .00 .00 Deferred Inflows of Resources Totals $16,625,741.00 $16,887,041.00 ($261,300.00)(1.55%) LIABILITIES TOTALS $79,645,928.58 $84,454,888.69 ($4,808,960.11)(5.69%) FUND EQUITY Restricted for capital asset purchases 116,014,456.32 116,014,456.32 .00 .00 Unrestricted 102,517,130.19 102,517,130.19 .00 .00 FUND EQUITY TOTALS Prior to Current Year Changes $218,531,586.51 $218,531,586.51 $0.00 0.00% Prior Year Fund Equity Adjustment 496,282.99 Fund Revenues (10,479,667.53) Fund Expenses 14,788,789.42 FUND EQUITY TOTALS $213,726,181.63 $218,531,586.51 ($4,805,404.88)(2.20%) LIABILITIES AND FUND EQUITY $293,372,110.21 $302,986,475.20 ($9,614,364.99)(3.17%) Fund Type Enterprise Funds Totals $0.00 ($496,282.99)$496,282.99 100.00% Fund Category Proprietary Funds Totals $0.00 ($496,282.99)$496,282.99 100.00% Grand Totals $0.00 ($496,282.99)$496,282.99 100.00% Page 2 of 2Run by Paul Hughes on 12/20/2022 09:53:18 AM Balance Sheet Through 09/30/22 Consolidated Summary Listing 19 PAYMENT OF CLAIMS Payroll 711,389.37 Payroll 12/27/22 529,606.40 Total Payroll 1,240,995.77 ADP & Insight eTools 5,324.28 Cal Bank & Trust fiscal agent fees 58,475.26 Ameritas - Insurance Payments 13,057.06 Total Vendor EFT 76,856.60 Weekly Approved Check Batches Water Sewer Total 81,124.15 176,186.14 257,310.29 Wednesday, December 20, 2022 101,674.40 311,384.93 413,059.33 Total Accounts Payable Checks 670,369.62 Grand Total $1,988,221.99 Payroll EFTs & Checks 12/13/2022 12/27/2022 EFT CA Employment Taxes & W/H 36,760.36 22,877.39 EFT Federal Employment Taxes & W/H 160,138.08 105,493.35 EFT CalPERS Contributions 76,179.53 77,466.72 EFT Empower Retirement-Deferred Comp 27,860.67 26,371.26 EFT Stationary Engineers Union Dues 2,694.03 2,698.32 EFT CDHP Health Savings (HSA)8,116.16 4,080.38 EFT Retirement Health Savings 15,470.97 0.00 EFT United Way Contributions 20.00 20.00 EFT Employee Direct Deposits 325,756.27 290,439.75 CHK Employee Garnishments 159.23 159.23 CHK Employee Paychecks 58,234.07 0.00 Total 711,389.37 529,606.40 FOR APPROVAL January 5, 2023 12/13/22 Wednesday, December 14, 2022 20 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 44039 - AFLAC 730770 Insurance Supplement Payable Paid by Check #111107 11/01/2022 12/14/2022 11/30/2022 12/14/2022 1,273.08 Vendor 44039 - AFLAC Totals Invoices 1 $1,273.08 Vendor 48605 - AIRGAS USA LLC 9132584760 Field, Shop & Safety Supplies Inventory Paid by Check #111108 11/30/2022 12/14/2022 12/31/2022 12/14/2022 328.41 Vendor 48605 - AIRGAS USA LLC Totals Invoices 1 $328.41 Vendor 48684 - ALLIED ELECTRONICS INC 9017165003 Pump Stations Paid by Check #111109 11/18/2022 12/14/2022 11/30/2022 12/14/2022 1,686.36 9017222123 Primary Equipment Paid by Check #111174 12/02/2022 12/21/2022 12/31/2022 12/20/2022 2,067.49 9017224286 Buildings Paid by Check #111174 12/05/2022 12/21/2022 12/31/2022 12/20/2022 1,233.49 9017229179 Buildings Paid by Check #111174 12/05/2022 12/21/2022 12/31/2022 12/20/2022 361.60 Vendor 48684 - ALLIED ELECTRONICS INC Totals Invoices 4 $5,348.94 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO 228436 Office Supply Issues Paid by Check #111110 12/06/2022 12/14/2022 12/31/2022 12/14/2022 101.75 228437 Office Supply Issues Paid by Check #111110 12/06/2022 12/14/2022 12/31/2022 12/14/2022 60.00 228584 Office Supply Issues Paid by Check #111175 12/13/2022 12/21/2022 12/31/2022 12/20/2022 101.75 228585 Office Supply Issues Paid by Check #111175 12/13/2022 12/21/2022 12/31/2022 12/20/2022 60.50 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 4 $324.00 Vendor 49625 - AMERICAN AVK COMPANY SI-158488 Valves Elbows Ts Flanges Inventory Paid by Check #111111 12/01/2022 12/14/2022 12/31/2022 12/14/2022 2,504.76 Vendor 49625 - AMERICAN AVK COMPANY Totals Invoices 1 $2,504.76 Vendor 49907 - DEBRA ANESIN 6044 REIMB Bijou #2 & #3 Waterline Replacement Paid by Check #111112 12/06/2022 12/14/2022 12/31/2022 12/14/2022 150.00 Vendor 49907 - DEBRA ANESIN Totals Invoices 1 $150.00 Vendor 47919 - AQUATIC INFORMATICS INC 102551 Service Contracts Paid by Check #111176 11/09/2022 12/21/2022 12/31/2022 12/20/2022 141.00 102923 Service Contracts Paid by Check #111113 11/30/2022 12/14/2022 11/30/2022 12/14/2022 73.00 Vendor 47919 - AQUATIC INFORMATICS INC Totals Invoices 2 $214.00 Vendor 44580 - ARAMARK UNIFORM SERVICES 598000282 Uniform Payable Paid by Check #111177 11/03/2022 12/21/2022 12/31/2022 12/20/2022 (53.36) 5980048925 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 68.84 5980048930 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 66.91 5980048932 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 70.55 5980048934 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 46.53 5980048940 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 87.46 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 1 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 21 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980048942 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 16.25 5980048946 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 94.60 5980048948 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 28.25 5980048949 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 7.49 5980048952 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 8.93 5980048954 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 18.14 5980048955 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 14.55 5980048958 Uniform Payable Paid by Check #111177 11/29/2022 12/21/2022 12/31/2022 12/20/2022 20.98 5980051355 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 68.84 5980051361 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 66.91 5980051366 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 70.55 5980051372 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 46.53 5980051379 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 87.46 5980051386 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 94.60 5980051389 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 247.65 5980051394 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 28.25 5980051395 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 7.49 5980051398 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 8.93 5980051402 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 18.14 5980051404 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 14.55 5980051408 Uniform Payable Paid by Check #111177 12/07/2022 12/21/2022 12/31/2022 12/20/2022 20.98 5980053454 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 68.84 5980053458 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 66.91 5980053460 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 70.55 5980053462 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 46.53 5980053467 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 87.46 5980053470 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 94.60 5980053477 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 28.25 5980053479 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 7.49 5980053483 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 8.93 5980053484 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 18.14 5980053485 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 14.55 5980053488 Uniform Payable Paid by Check #111177 12/14/2022 12/21/2022 12/31/2022 12/20/2022 20.98 Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 39 $1,810.23 Vendor 40521 - AT&T DECEMBER 2022 Telephone Paid by Check #111114 11/28/2022 12/14/2022 12/31/2022 12/14/2022 200.00 Vendor 40521 - AT&T Totals Invoices 1 $200.00 Vendor 45202 - AT&T MOBILITY SEPTEMBER 2022-2 Telephone Paid by Check #111178 09/19/2022 12/21/2022 12/31/2022 12/20/2022 591.10 OCTOBER 2022-2 Telephone Paid by Check #111178 10/19/2022 12/21/2022 12/31/2022 12/20/2022 610.43 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 2 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 22 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount NOVEMBER 2022-2 Telephone Paid by Check #111178 11/19/2022 12/21/2022 12/31/2022 12/20/2022 611.03 NOVEMBER 2022 Telephone Paid by Check #111178 12/02/2022 12/21/2022 12/31/2022 12/20/2022 2,918.98 Vendor 45202 - AT&T MOBILITY Totals Invoices 4 $4,731.54 Vendor 48000 - AT&T/CALNET 3 000019153463 Telephone Paid by Check #111115 12/01/2022 12/14/2022 12/31/2022 12/14/2022 23.63 000019153465 Telephone Paid by Check #111116 12/01/2022 12/14/2022 12/31/2022 12/14/2022 23.63 000019158666 Telephone Paid by Check #111117 12/01/2022 12/14/2022 12/31/2022 12/14/2022 1,046.42 000019180040 Telephone Paid by Check #111118 12/07/2022 12/14/2022 12/31/2022 12/14/2022 24.04 000019180041 Telephone Paid by Check #111119 12/07/2022 12/14/2022 12/31/2022 12/14/2022 24.04 000019180042 Telephone Paid by Check #111120 12/07/2022 12/14/2022 12/31/2022 12/14/2022 30.30 000019180043 Telephone Paid by Check #111121 12/07/2022 12/14/2022 12/31/2022 12/14/2022 32.02 Vendor 48000 - AT&T/CALNET 3 Totals Invoices 7 $1,204.08 Vendor 11800 - BARTON HEALTHCARE SYSTEM 144-82716 Safety Equipment - Physicals Paid by Check #111122 12/06/2022 12/14/2022 11/30/2022 12/14/2022 2,203.00 Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $2,203.00 Vendor 45009 - BENTLY AGROWDYNAMICS 209452 Biosolid Disposal Costs Paid by Check #111123 12/06/2022 12/14/2022 12/31/2022 12/14/2022 978.45 209468 Biosolid Disposal Costs Paid by Check #111123 12/09/2022 12/14/2022 12/31/2022 12/14/2022 1,183.65 Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 2 $2,162.10 Vendor 49908 - CHELSEA BLOCK 121322REIMB Incentive & Recognition Program Paid by Check #111179 12/13/2022 12/21/2022 12/31/2022 12/20/2022 240.39 Vendor 49908 - CHELSEA BLOCK Totals Invoices 1 $240.39 Vendor 43828 - BLUE RIBBON TEMP PERSONNEL 15227 Contractual Services Paid by Check #111124 11/30/2022 12/14/2022 11/30/2022 12/14/2022 791.63 Vendor 43828 - BLUE RIBBON TEMP PERSONNEL Totals Invoices 1 $791.63 Vendor 48655 - BOARD OF REGENTS CI-06-8178/31 Wells Paid by Check #111180 12/12/2022 12/21/2022 12/31/2022 12/20/2022 3,468.58 Vendor 48655 - BOARD OF REGENTS Totals Invoices 1 $3,468.58 Vendor 42978 - BROWNSTEIN HYATT 917869 Legal Services November 2022 HR Paid by EFT #66 12/07/2022 12/21/2022 12/31/2022 12/20/2022 1,162.50 917877 Legal Services November 2022 Paid by EFT #66 12/08/2022 12/21/2022 12/31/2022 12/20/2022 38,440.20 Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $39,602.70 Vendor 48767 - CALIFORNIA LAB SERVICE 2120222 Monitoring Paid by Check #111125 12/06/2022 12/14/2022 12/31/2022 12/14/2022 160.00 2120361 Monitoring Paid by Check #111125 12/08/2022 12/14/2022 12/31/2022 12/14/2022 118.00 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 3 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 23 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices 2 $278.00 Vendor 49220 - CAMPORA PROPANE 2219602 Propane Paid by Check #111126 11/28/2022 12/14/2022 12/31/2022 12/14/2022 401.15 2247842 Propane Paid by Check #111126 11/28/2022 12/14/2022 12/31/2022 12/14/2022 162.89 2247865 Propane Paid by Check #111126 11/28/2022 12/14/2022 12/31/2022 12/14/2022 595.44 Vendor 49220 - CAMPORA PROPANE Totals Invoices 3 $1,159.48 Vendor 13230 - CAROLLO ENGINEERS FB30451 Tahoe Keys Sewer PS Rehab Paid by Check #111127 12/09/2022 12/14/2022 12/31/2022 12/14/2022 406.00 Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $406.00 Vendor 40176 - CASHMAN EQUIPMENT INPS3688390 9226 Automotive Paid by Check #111128 11/17/2022 12/14/2022 11/30/2022 12/14/2022 51.92 Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $51.92 Vendor 42328 - CDW-G CORP FG76193 Computer Purchases Paid by Check #111129 11/23/2022 12/14/2022 12/31/2022 12/14/2022 906.06 FM99890 Backup Power - Sever Room Paid by Check #111129 12/08/2022 12/14/2022 12/31/2022 12/14/2022 3,031.56 Vendor 42328 - CDW-G CORP Totals Invoices 2 $3,937.62 Vendor 40343 - CHEMSEARCH INC 8022784 Service Contracts Paid by Check #111130 11/20/2022 12/14/2022 11/30/2022 12/14/2022 397.83 Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $397.83 Vendor 48672 - CINTAS CORP 5135888661 Safety Equipment - Physicals Paid by Check #111181 12/07/2022 12/21/2022 12/31/2022 12/20/2022 540.36 Vendor 48672 - CINTAS CORP Totals Invoices 1 $540.36 Vendor 49778 - COLUMN SOFTWARE PBC B41A7C18-0013 Upper Truckee Sewer PS Rehab Paid by Check #111182 10/11/2022 12/21/2022 12/31/2022 12/20/2022 391.95 Vendor 49778 - COLUMN SOFTWARE PBC Totals Invoices 1 $391.95 Vendor 44779 - CPI INTERNATIONAL 20058733 Laboratory Supplies Paid by Check #111131 12/01/2022 12/14/2022 12/31/2022 12/14/2022 1,198.99 Vendor 44779 - CPI INTERNATIONAL Totals Invoices 1 $1,198.99 Vendor 48654 - D&H BROADCASTING LLC Nov 22 Stmt Public Relations Expense Paid by Check #111132 12/13/2022 12/14/2022 12/31/2022 12/14/2022 1,120.00 Vendor 48654 - D&H BROADCASTING LLC Totals Invoices 1 $1,120.00 Vendor 49912 - JENNIFER DICKINSON 3527320 Clothes Washer Rebate Program Paid by Check #111133 12/13/2022 12/14/2022 12/31/2022 12/14/2022 200.00 Vendor 49912 - JENNIFER DICKINSON Totals Invoices 1 $200.00 Vendor 12350 - DOI/BLM Run by Erika Franco on 12/22/2022 04:52:07 PM Page 4 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 24 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 2023002817 Regulatory Operating Permits Paid by Check #111134 10/24/2022 12/14/2022 11/30/2022 12/14/2022 4,700.00 Vendor 12350 - DOI/BLM Totals Invoices 1 $4,700.00 Vendor 43649 - DOUGLAS DISPOSAL 2627836 Refuse Disposal Paid by Check #111135 12/01/2022 12/14/2022 12/31/2022 12/14/2022 20.96 Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $20.96 Vendor 49913 - ROBIN EELLS 2713104 Toilet Rebate Program Paid by Check #111136 12/13/2022 12/14/2022 12/31/2022 12/14/2022 100.00 Vendor 49913 - ROBIN EELLS Totals Invoices 1 $100.00 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT 18151 Regulatory Operating Permits Paid by Check #111183 12/05/2022 12/21/2022 12/31/2022 12/20/2022 3,332.81 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT Totals Invoices 1 $3,332.81 Vendor 49573 - EUROFINS TESTAMERICA 3800013847 Monitoring Paid by Check #111184 12/15/2022 12/21/2022 12/31/2022 12/20/2022 150.00 Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 1 $150.00 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC 905630369 Service Contracts Paid by Check #111137 12/01/2022 12/14/2022 12/31/2022 12/14/2022 122.20 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $122.20 Vendor 47960 - FARR WEST ENGINEERING INC R4079.2180-1 Paloma Well Rehabilitation 2021 Paid by Check #111185 12/12/2022 12/21/2022 12/31/2022 12/20/2022 326.00 Vendor 47960 - FARR WEST ENGINEERING INC Totals Invoices 1 $326.00 Vendor 41263 - FERGUSON ENTERPRISES LLC 0295872-1 Buildings Paid by Check #111186 11/22/2022 12/21/2022 12/31/2022 12/20/2022 13.83 0322658 Pump Stations Paid by Check #111138 12/05/2022 12/14/2022 12/31/2022 12/14/2022 197.50 Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 2 $211.33 Vendor 15000 - FISHER SCIENTIFIC 8535621 Laboratory Supplies Paid by Check #111139 11/29/2022 12/14/2022 12/31/2022 12/14/2022 59.32 Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $59.32 Vendor 48402 - FLYERS ENERGY LLC 22-690147 Diesel Fuel Inventory Paid by Check #111140 11/15/2022 12/14/2022 12/31/2022 12/14/2022 1,606.28 22-702427 Diesel Expense Paid by Check #111140 12/08/2022 12/14/2022 12/31/2022 12/14/2022 1,478.35 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 2 $3,084.63 Vendor 48288 - FRONTIER COMMUNICATIONS DECEMBER 2022 Telephone Paid by Check #111141 12/01/2022 12/14/2022 12/31/2022 12/14/2022 341.66 Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $341.66 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 5 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 25 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49458 - GEOTAB USA INC IN322510 Service Contracts Paid by Check #111142 11/30/2022 12/14/2022 11/30/2022 12/14/2022 691.25 Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25 Vendor 43111 - GFS CHEMICALS INC CINV-108597 Laboratory Supplies Paid by Check #111143 12/02/2022 12/14/2022 12/31/2022 12/14/2022 132.08 CINV-108727 Laboratory Supplies Paid by Check #111143 12/05/2022 12/14/2022 12/31/2022 12/14/2022 543.38 Vendor 43111 - GFS CHEMICALS INC Totals Invoices 2 $675.46 Vendor 15600 - GRAINGER 9526246013 Buildings Paid by Check #111187 11/28/2022 12/21/2022 12/31/2022 12/20/2022 141.36 9527766563 Pump Stations Paid by Check #111144 11/29/2022 12/14/2022 11/30/2022 12/14/2022 370.41 9528280382 Pump Stations Paid by Check #111144 11/30/2022 12/14/2022 11/30/2022 12/14/2022 95.27 9530572420 Buildings Paid by Check #111144 12/01/2022 12/14/2022 12/31/2022 12/14/2022 84.00 9534872172 Primary Equipment Paid by Check #111187 12/06/2022 12/21/2022 12/31/2022 12/20/2022 1,723.07 9537280076 Buildings Paid by Check #111144 12/07/2022 12/14/2022 12/31/2022 12/14/2022 46.55 9539822057 Safety Equipment - Physicals Paid by Check #111187 12/09/2022 12/21/2022 12/31/2022 12/20/2022 113.48 Vendor 15600 - GRAINGER Totals Invoices 7 $2,574.14 Vendor 49768 - GTG LLC 120 Strategic Plan Update Paid by Check #111188 11/16/2022 12/21/2022 12/31/2022 12/20/2022 23,502.00 Vendor 49768 - GTG LLC Totals Invoices 1 $23,502.00 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS 128257 Engineering Copier Paid by Check #111189 11/17/2022 12/21/2022 12/31/2022 12/20/2022 11,665.05 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $11,665.05 Vendor 42102 - HOLT OF CALIFORNIA C4669201 Equipment Rental- Lease Paid by Check #111190 11/28/2022 12/21/2022 12/31/2022 12/20/2022 19,922.88 C4669202 Equipment Rental- Lease Paid by Check #111190 12/01/2022 12/21/2022 12/31/2022 12/20/2022 2,645.40 Vendor 42102 - HOLT OF CALIFORNIA Totals Invoices 2 $22,568.28 Vendor 43208 - IN-SITU INC 00157351 Laboratory Supplies Paid by Check #111145 12/05/2022 12/14/2022 12/31/2022 12/14/2022 253.07 Vendor 43208 - IN-SITU INC Totals Invoices 1 $253.07 Vendor 48056 - INFOSEND INC 216740 Printing Paid by Check #111191 07/10/2022 12/21/2022 12/31/2022 12/20/2022 11,577.66 223252 Office Supplies Paid by Check #111146 10/31/2022 12/14/2022 11/30/2022 12/14/2022 120.86 223792 Printing & Postage Expenses Paid by Check #111146 10/31/2022 12/14/2022 11/30/2022 12/14/2022 11,999.35 Vendor 48056 - INFOSEND INC Totals Invoices 3 $23,697.87 Vendor 49914 - WES IRWIN 2213304 Clothes Washer Rebate Program Paid by Check #111147 12/13/2022 12/14/2022 12/31/2022 12/14/2022 200.00 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 6 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 26 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49914 - WES IRWIN Totals Invoices 1 $200.00 Vendor 48723 - ISLE INC INV-1177 Dues - Memberships - Certification Paid by Check #111148 11/29/2022 12/14/2022 12/31/2022 12/14/2022 13,200.00 Vendor 48723 - ISLE INC Totals Invoices 1 $13,200.00 Vendor 44110 - J&L PRO KLEEN INC 29355 Janitorial Services Paid by Check #111192 12/15/2022 12/21/2022 12/31/2022 12/20/2022 4,666.20 Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,666.20 Vendor 43694 - KIMBALL MIDWEST 100540067 Shop Supplies Paid by Check #111149 12/01/2022 12/14/2022 12/31/2022 12/14/2022 456.75 100567364 Shop Supplies Paid by Check #111193 12/12/2022 12/21/2022 12/31/2022 12/20/2022 65.18 100573571 Shop Supplies Paid by Check #111193 12/13/2022 12/21/2022 12/31/2022 12/20/2022 870.66 Vendor 43694 - KIMBALL MIDWEST Totals Invoices 3 $1,392.59 Vendor 49879 - MARK LEHMANN 2576526 Toilet Rebate Program Paid by Check #111150 12/06/2022 12/14/2022 12/31/2022 12/14/2022 140.00 Vendor 49879 - MARK LEHMANN Totals Invoices 1 $140.00 Vendor 45135 - LES SCHWAB TIRE CENTER 66100442623 Automotive Paid by Check #111151 12/06/2022 12/14/2022 12/31/2022 12/14/2022 1,596.64 66100442944 Automotive Paid by Check #111194 12/08/2022 12/21/2022 12/31/2022 12/20/2022 1,540.13 66100443594 Automotive Paid by Check #111194 12/13/2022 12/21/2022 12/31/2022 12/20/2022 69.00 95300667507 Automotive Paid by Check #111194 12/14/2022 12/21/2022 12/31/2022 12/20/2022 140.95 Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 4 $3,346.72 Vendor 22550 - LIBERTY UTILITIES NOVEMBER 2022-2 Electricity Paid by Check #111152 12/06/2022 12/14/2022 12/31/2022 12/14/2022 79,894.08 NOVEMBER 2022-3 Electricity Paid by Check #111195 12/12/2022 12/21/2022 12/31/2022 12/20/2022 4,292.72 Vendor 22550 - LIBERTY UTILITIES Totals Invoices 2 $84,186.80 Vendor 47903 - LINDE GAS & EQUIPMENT INC 32360621 Shop Supplies & Small Tools Paid by Check #111196 11/09/2022 12/21/2022 12/31/2022 12/20/2022 191.42 32958806 Buildings Paid by Check #111153 12/10/2022 12/14/2022 12/31/2022 12/14/2022 138.19 Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 2 $329.61 Vendor 45059 - LUMOS & ASSOCIATES 115626 Tallac Creek Sewer Crossing Paid by Check #111197 12/05/2022 12/21/2022 12/31/2022 12/20/2022 1,425.00 115655 Waterline Improvements Paid by Check #111154 12/07/2022 12/14/2022 12/31/2022 12/14/2022 23,985.00 Vendor 45059 - LUMOS & ASSOCIATES Totals Invoices 2 $25,410.00 Vendor 49400 - TIMOTHY MAZZONI 8007127 Toilet Rebate Program Paid by Check #111155 12/05/2022 12/14/2022 12/31/2022 12/14/2022 90.00 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 7 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 27 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49400 - TIMOTHY MAZZONI Totals Invoices 1 $90.00 Vendor 43796 - NORTHWEST HYD CONSULT INC 28976 Tallac Creek Sewer Crossing Paid by Check #111198 12/12/2022 12/21/2022 12/31/2022 12/20/2022 4,655.00 Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $4,655.00 Vendor 48567 - PERISCOPE INTERMEDIATE INC SI-8540 Service Contracts Paid by Check #111199 12/01/2022 12/21/2022 12/31/2022 12/20/2022 605.00 Vendor 48567 - PERISCOPE INTERMEDIATE INC Totals Invoices 1 $605.00 Vendor 48875 - PITNEY BOWES GLOBAL FIN SERV LLC 3105813497 Equipment Rental- Lease Paid by Check #111156 11/25/2022 12/14/2022 12/31/2022 12/14/2022 542.76 Vendor 48875 - PITNEY BOWES GLOBAL FIN SERV LLC Totals Invoices 1 $542.76 Vendor 49716 - PRISM PHOTOGRAPHICS INC 2211-1801 Incentive & Recognition Program Paid by Check #111157 11/28/2022 12/14/2022 12/31/2022 12/14/2022 39.40 Vendor 49716 - PRISM PHOTOGRAPHICS INC Totals Invoices 1 $39.40 Vendor 49915 - JACQUELINE PROULX 2563329 Clothes Washer Rebate Program Paid by Check #111158 12/13/2022 12/14/2022 12/31/2022 12/14/2022 200.00 Vendor 49915 - JACQUELINE PROULX Totals Invoices 1 $200.00 Vendor 47803 - REDWOOD PRINTING 33428 Printing Paid by Check #111159 12/05/2022 12/14/2022 12/31/2022 12/14/2022 957.00 Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $957.00 Vendor 49911 - SEARCHPROS STAFFING LLC 22120655 Contractual Services Paid by Check #111200 12/06/2022 12/21/2022 12/31/2022 12/20/2022 736.40 Vendor 49911 - SEARCHPROS STAFFING LLC Totals Invoices 1 $736.40 Vendor 43552 - SHERWIN-WILLIAMS 2415-7 Buildings Paid by Check #111160 11/29/2022 12/14/2022 12/31/2022 12/14/2022 167.28 2426-4 Buildings Paid by Check #111160 11/29/2022 12/14/2022 12/31/2022 12/14/2022 142.98 Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 2 $310.26 Vendor 48172 - SNAP ON TOOLS 11302257608 Small Tools Paid by Check #111161 11/30/2022 12/14/2022 12/31/2022 12/14/2022 128.33 Vendor 48172 - SNAP ON TOOLS Totals Invoices 1 $128.33 Vendor 47876 - SOUTH TAHOE CHAMBER 1051 Dues - Memberships - Certification Paid by Check #111162 12/01/2022 12/14/2022 12/31/2022 12/14/2022 75.00 Vendor 47876 - SOUTH TAHOE CHAMBER Totals Invoices 1 $75.00 Vendor 45168 - SOUTHWEST GAS NOVEMBER 2022-2 Natural Gas Paid by Check #111163 12/06/2022 12/14/2022 12/31/2022 12/14/2022 892.86 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 8 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 28 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount NOVEMBER 2022-3 Natural Gas Paid by Check #111201 12/08/2022 12/21/2022 12/31/2022 12/20/2022 102.28 Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $995.14 Vendor 49918 - CAROL SPOELSTRA 2337504 Water Use Reduction Rebates Paid by Check #111202 12/06/2022 12/21/2022 12/31/2022 12/20/2022 500.00 Vendor 49918 - CAROL SPOELSTRA Totals Invoices 1 $500.00 Vendor 48617 - STEEL-TOE-SHOES.COM STP120822 Safety Equipment - Physicals Paid by Check #111164 12/08/2022 12/14/2022 12/31/2022 12/14/2022 266.43 Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 1 $266.43 Vendor 48267 - SUMMIT COMPANIES ABC FIRE 571054835 Safety Equipment - Physicals Paid by Check #111165 11/04/2022 12/14/2022 11/30/2022 12/14/2022 1,450.80 Vendor 48267 - SUMMIT COMPANIES ABC FIRE Totals Invoices 1 $1,450.80 Vendor 48218 - SUSAN LINDSTROM ARCHAEOLOGICAL 12142022 Tahoe Mtn WL Paid by Check #111203 12/14/2022 12/21/2022 12/31/2022 12/20/2022 720.00 Vendor 48218 - SUSAN LINDSTROM ARCHAEOLOGICAL Totals Invoices 1 $720.00 Vendor 49916 - SCOTT SUTTERFIELD 3516104 Toilet Rebate Program Paid by Check #111166 12/13/2022 12/14/2022 12/31/2022 12/14/2022 100.00 Vendor 49916 - SCOTT SUTTERFIELD Totals Invoices 1 $100.00 Vendor 48412 - SWRCB WD-0216978 Regulatory Operating Permits Paid by Check #111204 12/08/2022 12/21/2022 12/31/2022 12/20/2022 180,398.00 WD-0217021 Regulatory Operating Permits Paid by Check #111204 12/08/2022 12/21/2022 12/31/2022 12/20/2022 3,453.00 WD-0217034 Regulatory Operating Permits Paid by Check #111204 12/08/2022 12/21/2022 12/31/2022 12/20/2022 3,453.00 WD-0217064 Regulatory Operating Permits Paid by Check #111204 12/08/2022 12/21/2022 12/31/2022 12/20/2022 3,274.00 Vendor 48412 - SWRCB Totals Invoices 4 $190,578.00 Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY 5120123 Pipe - Covers & Manholes Paid by Check #111167 12/01/2022 12/14/2022 12/31/2022 12/14/2022 95.27 Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals Invoices 1 $95.27 Vendor 49420 - THATCHER COMPANY OF NEVADA INC 2022400109353 Hypochlorite Paid by Check #111168 12/06/2022 12/14/2022 12/31/2022 12/14/2022 8,775.00 2022400109352 Hypochlorite Paid by Check #111168 12/08/2022 12/14/2022 12/31/2022 12/14/2022 2,551.96 2022400109354 Hypochlorite Paid by Check #111168 12/08/2022 12/14/2022 12/31/2022 12/14/2022 1,260.51 2022400109382 Hypochlorite Paid by Check #111168 12/08/2022 12/14/2022 12/31/2022 12/14/2022 (1,260.51) 2022400109383 Hypochlorite Paid by Check #111205 12/08/2022 12/21/2022 12/31/2022 12/20/2022 1,263.78 2022400109384 Hypochlorite Paid by Check #111168 12/08/2022 12/14/2022 12/31/2022 12/14/2022 (2,551.96) 2022400109385 Hypochlorite Paid by Check #111205 12/08/2022 12/21/2022 12/31/2022 12/20/2022 2,558.58 Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 7 $12,597.36 Vendor 48877 - SHELLY THOMSEN Run by Erika Franco on 12/22/2022 04:52:07 PM Page 9 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 29 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount DollarTree REIMB Incentive & Recognition Program Paid by Check #111169 12/04/2022 12/14/2022 12/31/2022 12/14/2022 58.38 Vendor 48877 - SHELLY THOMSEN Totals Invoices 1 $58.38 Vendor 44519 - UNITED RENTALS INC 213600766-001 Safety Equipment - Physicals Paid by Check #111206 11/30/2022 12/21/2022 12/31/2022 12/20/2022 7,438.50 213600766-002 Safety Equipment - Physicals Paid by Check #111206 12/01/2022 12/21/2022 12/31/2022 12/20/2022 (7,438.50) 213620286-001 Safety Equipment - Physicals Paid by Check #111206 12/01/2022 12/21/2022 12/31/2022 12/20/2022 6,840.00 Vendor 44519 - UNITED RENTALS INC Totals Invoices 3 $6,840.00 Vendor 43718 - USA BLUE BOOK 160372 Laboratory Supplies Paid by Check #111170 10/31/2022 12/14/2022 12/31/2022 12/14/2022 837.56 202264 Laboratory Supplies Paid by Check #111170 12/12/2022 12/14/2022 12/31/2022 12/14/2022 (363.57) Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $473.99 Vendor 48586 - VINCIGUERRA CONSTRUCTION INC 23-01A Waterline, Black Bart Paid by Check #111207 11/30/2022 12/21/2022 12/31/2022 12/20/2022 50,000.00 23-01AR Waterline, Black Bart Retainage Paid by Check #111207 11/30/2022 12/21/2022 12/31/2022 12/20/2022 (2,500.00) 23-01B Ham Ln Waterline Repl Paid by Check #111207 11/30/2022 12/21/2022 12/31/2022 12/20/2022 6,250.00 23-01BR Ham Ln Waterline Repl Retainage Paid by Check #111207 11/30/2022 12/21/2022 12/31/2022 12/20/2022 (312.50) 23-18A Generator, Emergency Blower Paid by Check #111171 11/30/2022 12/14/2022 12/31/2022 12/14/2022 6,916.77 23-18AB Generator, Emergency Blower Paid by Check #111171 11/30/2022 12/14/2022 12/31/2022 12/14/2022 .00 23-18AR Generator, Emergency Blower Retainage Paid by Check #111171 11/30/2022 12/14/2022 12/31/2022 12/14/2022 64,716.14 Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 7 $125,070.41 Vendor 49845 - WAGEWORKS INC 1122-TR106660 Nov Cobra Admin Fee Paid by Check #111208 11/01/2022 12/21/2022 12/31/2022 12/20/2022 130.80 Vendor 49845 - WAGEWORKS INC Totals Invoices 1 $130.80 Vendor 25700 - WEDCO INC 801974 Wells Paid by Check #111172 12/06/2022 12/14/2022 12/31/2022 12/14/2022 384.20 801975 Buildings Paid by Check #111172 12/06/2022 12/14/2022 12/31/2022 12/14/2022 608.34 803531 Buildings Paid by Check #111209 12/14/2022 12/21/2022 12/31/2022 12/20/2022 67.01 Vendor 25700 - WEDCO INC Totals Invoices 3 $1,059.55 Vendor 25850 - WESTERN NEVADA SUPPLY 39527855 Primary Equipment Paid by Check #111173 11/11/2022 12/14/2022 12/31/2022 12/14/2022 1,546.32 19565966 Saddles & Fittings Inventory Paid by Check #111173 11/30/2022 12/14/2022 12/31/2022 12/14/2022 4,621.88 39583711 Buildings Paid by Check #111210 12/14/2022 12/21/2022 12/31/2022 12/20/2022 388.65 19569937 Saddles & Fittings Inventory Paid by Check #111210 12/15/2022 12/21/2022 12/31/2022 12/20/2022 3,251.67 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 4 $9,808.52 Vendor 49917 - ZTEC SERVICES INC 1549 Miscellaneous Liability Claims Paid by Check #111211 07/05/2022 12/21/2022 12/31/2022 12/20/2022 4,098.28 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 10 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 30 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49917 - ZTEC SERVICES INC Totals Invoices 1 $4,098.28 Grand Totals Invoices 189 $670,369.62 Run by Erika Franco on 12/22/2022 04:52:07 PM Page 11 of 11 Payment of Claims Payment Date Range 12/08/22 - 12/22/22 Report By Vendor - Invoice Summary Listing 31 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: Diamond Valley Ranch Facilities Emergency Repairs Project REQUESTED BOARD ACTION: Continue the emergency action to repair the Diamond Valley Ranch Facilities per Resolution No. 3230-22. DISCUSSION: The Board declared the Diamond Valley Ranch Facilities Emergency Repairs Project as an emergency on August 4, 2022. District staff will provide an update to the Board on the status of the emergency repairs. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the emergency action is terminated. The Board must determine by a 4/5 vote that there is a need to continue the emergency action. District staff is requesting that the Board continue the emergency action for the repairs of the Diamond Valley Ranch Facilities. SCHEDULE: Repairs to be completed as soon as possible COSTS: ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: Funded with reserves ATTACHMENTS: None ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 32 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: Interim Groundwater Program Management REQUESTED BOARD ACTION: (1) Approve the proposed Scope of Work from Kennedy Jenks to provide consulting support services; and (2) Authorize the General Manager to execute Task Order No. 15A in the amount $153,683. DISCUSSION: On November 3, 2022, the Board authorized staff to contract with Kennedy Jenks (KJ) to provide interim groundwater management services, preparing an application for the Sustainable Groundwater Management (SGM) Round 2 Grant Funding. This application was submitted on December 16, and requests $2.62M in grant funding on a compilation of projects totaling $2.75M (95% match). With that effort behind us, Kennedy Jenks is now planning to turn its attention to the District’s ongoing role as lead of the Groundwater Sustainability Alternative Plan (Plan) and various annual reporting requirements, tasks which were previously completed by the District’s former Hydrogeologist who is retiring January 5, 2023. At staff’s request, KJ has prepared the attached Scope of Work, detailing their proposal to complete the following groundwater management activities: - Indian Creek Reservoir TMDL Annual Report -Water Year 2022 Annual Report -Annual Water Supply and Demand Assessment -GSA Outreach Support -As-Needed Plan Management Activities The proposed budget of $153,683 is expected to cover their effort through the end of June 2023. Staff recommends that the Board approve the proposed Scope of Work, and authorize the General Manager to execute Amendment A to Task Order 15 under the existing Master Services Agreement. General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 33 Julie Ryan January 5, 2023 Page 2 SCHEDULE: Attached COSTS: $153,683.00 ACCOUNT NO: 2030-6050 BUDGETED AMOUNT AVAILABLE: $28,001 ATTACHMENTS: Scope of Work and Cost Estimate ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 34 2882 Prospect Park Drive, Suite 240 | Rancho Cordova, CA 95670 (650) 852-2817 | SachiItagaki@kennedyjenks.com p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx 20 December 2022 Ms. Julie Ryan Engineering Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Proposal to Provide Professional Services for Groundwater and Water Quality Compliance Support Dear Ms. Ryan: As requested, Kennedy/Jenks Consultants (KJ) is pleased to provide this proposal for services to support the South Tahoe Public Utility District (District) to support the Sustainable Groundwater Management Act (SGMA) program for the Tahoe Valley South (TVS) subbasin and water quality compliance reporting at Indian Creek Reservoir (ICR) through June 30, 2023. Based on our discussions on 17 October 2022 and the 5-year Workload Projection provided by the District’s hydrogeologist, the following activities are included in the scope of work: Task 1: Indian Creek Reservoir Total Maximum Daily Load (TMDL) Annual Report due March 1, 2023 Task 2: Groundwater Annual Report for Water Year (WY) 2022 due April 1, 2023 Task 3: Annual Water Supply and Demand Assessment due July 1, 2023 Task 4: Groundwater Sustainable Agency Outreach Task 5: Optional As-Needed Services This letter proposal provides a scope of work and budget that builds on our prior work for District water planning activities. Scope of Work Task 1 Indian Creek Reservoir (ICR) Phosphorus Total Maximum Daily Load (TMDL) Annual Report Preparation This task is to prepare the ICR Phosphorus TMDL annual report (TMDL Annual Report) and submit to the Lahontan Regional Water Quality Control Board by March 1, 2023. Preparation of the TMDL Annual Report will require the activities below 35 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 2 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx 1.1 Review prior reports and source documents/files This subtask is to review prior annual reports and the source word documents, spreadsheet files, Geographic Information System (GIS) map files, provided by the District, which are necessary to prepare the TMDL Annual Report. 1.2 Collect, review, and compile 2021-2022 data This subtask is to coordinate collection of:  operational information such as run time, cost, pounds of oxygen produced of the hypolimnetic oxygenation system,  estimate of inflow into ICR as measured at the District’s Upper Dressler Ditch Parshall Flume,  water quality data with a focus on Phosphorus, dissolved oxygen, Secchi Depth, Chlorophyl a and Trophic State Index, and  other information necessary for the TMDL Annual Report. The information will be reviewed to confirm that it is sufficient to update the tables, figures and report narrative in subtasks 1.3 and 1.4. 1.3 Update tables and figures This subtask is to use the data collected in subtask 1.2 to update the 4 tables and 9 figures in the TMDL Annual Report. 1.4 Prepare draft TMDL Annual Report This subtask is to update the narrative to reflect the results in the tables and figures from subtask 1.2 and submit a word document for editing and a compiled pdf with all content for District review. 1.5 Prepare final TMDL Annual Report This subtask is to incorporate responses to District comments on the draft TMDL Annual Report and prepare a final TMDL Annual Report and submit it to the Lahontan RWQCB by March 1, 2023. 1.6 Coordination Calls This subtask is to convene up to 3 coordination calls with District staff to discuss topics such as the data, interpretation of the data, review of the draft TMDL Annual Report, etc. 1.7 Project Coordination/Management and QA/QC This subtask is to provide day to day coordination of internal staff, prepare invoices, and provide Quality Assurance/ Quality Control review of the draft and final TMDL Annual Report. 36 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 3 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx Assumptions:  District will provide prior reports and data in electronically in the native file format necessary to prepare the annual report  District will provide consolidated review comments within 7 calendar days of submittal of draft TMDL report Deliverables:  Draft ICR Phosphorus TMDL Annual Report with tables, figures and narrative  Final ICR Phosphorus TMDL Annual Report with tables, figures and narrative  Coordination call agenda and e-mail summaries. Task 2 –Groundwater Annual Report for WY2022 This task is to update the Groundwater Annual Report (Annual Report) content from water year (WY) 2021 to reflect conditions in WY 2022 using information collected by the District and in coordination with groundwater modeling by Desert Research Institute (DRI). DRI is contracted separately by the District. The update will require activities as follows: 2.1 Coordinate Data Gathering This task is to coordinate water level, water quality, surface water flow, groundwater pumping, and other relevant information from up to 11 different sources/ entities necessary to prepare the WY2022 Annual Report. This will require coordination with District and DRI staff. 2.2 Update Executive Summary This task is to synthesize the content of the revised sections of the WY 2022 Annual Report and update the Executive Summary 2.3 Update Section 1 – Introduction This task is to review and update the narrative in the introductory section as well as updating 2 figures related to precipitation data and 2 tables including 2 Water Year Classification to include WY2022 information. 2.4 Update Section 2 – Groundwater Conditions This task is to review and update the narrative in the Groundwater Conditions section as well as updating up to 10 figures related to groundwater levels and production as well as water quality and up to 3 tables including water pumping and water use to include WY2022 information. This will require coordination with DRI staff regarding modeling inputs and results. 37 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 4 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx 2.5 Update Section 3 – Basin Management Objectives (BMO) This task is to review and update the narrative in the BMO section to reflect status of water level, water quality, water storage and other topics related to 6 BMOs. This task also includes updating up to 6 figures related to groundwater pumping and groundwater management costs for 2022 and up to 3 tables including recommend actions, members of and discussion topics for Stakeholder Advisory Group (SAG) Workshops and groundwater management costs to include WY2022 information. 2.6 Update Section 4 – Proposed Actions for WY 2023 This task is to review and update the narrative to reflect proposed actions for WY 2023, developed with District staff and the SAG to address the findings of Section 2 and Section 3 for WY2022 information. 2.7 Update Section 5 – Alternative Plan Changes This task is to review and update the narrative proposed changes to the Alternative Plan, if any, which will be developed with District staff and the SAG to address to reflect conclusions from WY2022 information. 2.8 Prepare WY 2022 Annual Report This task is to compile the updated sections produced in Tasks 2.2 – 2.7 that have been reviewed by District staff and the SAG to reflect comments on sections regarding WY2022 information. 2.9 Project Coordination Calls Up to 6 project coordination calls will be held with District Staff and/or DRI and other agencies with information necessary to prepare the WY 2022 Annual Report by no later than April 1, 2023. 2.10 Project Management and Quality Assurance/Quality Control This task is for day-to-day coordination of KJ staff and subcontractor, Luhdorff and Scalmanini Consulting Engineers (LSCE) who will provide hydrogeologic advice, as well as for preparation of invoices and provide Quality Assurance/ Quality Control review of deliverables. Assumptions:  District will provide source files in MS word and Excel and other digital format for editing  All deliverables will be electronic  No in-person meetings are included  District review period will be no more than 10 days following submittal of draft and in time to upload the WY 2022 Annual Report to the DWR SGMA portal  All District comments will be compiled into a single set of comments 38 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 5 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx Deliverables:  Draft WY 2022 Annual Report Sections prepared for Tasks 2.2 – 2.7 for review  WY2022 Annual Report that incorporates comments on draft sections  E-mail agendas/summaries of coordination calls Task 3 –Annual Water Supply and Demand Assessment This task is to update the District’s Annual Water Supply and Demand Assessment (AWSDA) content to reflect conditions in the one-year period prior to July 1, 2023, using information collected by the District, much of which is reflected in the WY2022 Annual Report. 3.1 Prepare Draft AWSDA This task is to compile relevant WY2022 Annual Report content including figures for water year type, annual groundwater recharge, annual groundwater production, and available groundwater supply calculations and tables including source capacity. This task will also include update of the narrative to reflect WY2022 and evaluate potential WY2023 conditions that could impact water supply and the actions that may be required to address potential shortages. The draft AWSDA will include updated DWR tables for submittal. This task will be coordinated with District operations and public information staff. 3.2 Prepare Final AWSDA This task is to incorporate District comments on the draft AWSDA and prepare a final AWSDA to be uploaded for submittal to the DWR portal on or before July 1, 2023. 3.3 Coordination calls This subtask is to convene up to 3 coordination calls with District staff to discuss topics such as the results of the analysis, any measures (e.g. outreach re drought and need for water use efficiency) the District may need to take as a function of the results of the analysis. 3.4 Project Coordination/Management and QA/QC This subtask is to provide day to day coordination of internal staff, prepare invoices, and provide Quality Assurance/ Quality Control review of the draft and final AWSDA. Assumptions:  District will provide source files in MS word and Excel and other digital format for editing  All deliverables will be electronic  No in-person meetings are included  District review period will be no more than 10 days following submittal of draft and in time to upload the AWSDA to the DWR portal  All District comments will be compiled into a single set of comments 39 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 6 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx Deliverables:  Draft AWSDA  Final AWSDA that incorporates comments on draft sections  E-mail agendas/summaries of coordination calls Task 4 –Outreach Support This task is to prepare materials for presentation, provide content for web site updates to promote outreach meetings, and to distribute e-mails to stakeholders regarding the activities, especially for Task 2 WY 2022 Annual Report. 4.1 District Board Meeting The content of the WY2022 Annual Report will be presented to the District Board. This task includes preparation of materials for presentation as well as making the presentation at the District Board Meeting This task will be coordinated with District Management and Engineering staff. 4.2 SAG Workshops The information developed in the WY 2022 Annual Report as well as other groundwater management activities need to be communicated to the SAG. This task includes preparation of materials for presentation, sending out up to 2 e-mails per meeting to interested parties and stakeholders, as well as making the presentation at up to two SAG meetings This task will be coordinated with District Management, Engineering and Public Information staff. 4.3 Project Coordination/Management and QA/QC This subtask is to provide day to day coordination of internal staff, prepare invoices, and provide Quality Assurance/ Quality Control review of the presentations. Assumptions:  District will provide source files in PowerPoint and other digital format for editing  All deliverables will be electronic  No in-person meetings are included (Optional Task 5 could be used for in-person meetings)  District review of presentations will be within 5 days of submittal  All District comments will be compiled into a single set of comments Deliverables:  1 Board meeting presentation  2 SAG workshop presentations including up to 4 emails promoting the workshops  E-mail agendas/summaries of coordination calls 40 Ms. Julie Ryan South Tahoe Public Utility District 20 December 2022 Page 7 p:\proposal\proposals - client files\south tahoe public utility district\2022-gw_mgmt_support\gw_support_dec_2022\stpud_gw_support_proposal_121622.docx Budget The total budget and a summary of the cost breakdown for each task is shown below in accordance with our enclosed January 1, 2023 Rate Schedule. The detailed fee estimate is provided as an attachment. Task Hours Total Fee Task 1 ICR TMDL Annual Report 170 $38,142 Task 2 WY 2022 Annual Report 285 $75,172 Task 3 Annual Water Supply and Demand Assessment 61 $13,525 Task 4 Outreach Support 78 $19,345 Subtotal Tasks 1-4 594 $146,184 Task 5 Optional Services 32 $7,498 Total Tasks 1-5 626 $153,683 Schedule KJ anticipates the schedule to start upon notice to proceed following the January 5, 2023 District Board meeting with all work to be completed by June 30, 2023. We look forward to continuing to support the District on this important project. Please contact Sachi Itagaki at (650) 852-2817 if you have any questions or require additional information. Very truly yours, Kennedy/Jenks Consultants, Inc. Sachiko Itagaki, P.E. Project Manager/Principal, One Water Practice Enclosures Proposal Fee Estimate Rate Schedule – January 1, 2023 41 Proposal Fee Estimate CLIENT Name: South Tahoe Public Utility DistrictDate:12/20/2022PROJECT Description: Proposal to Provide Professional Services for Groundwater and Water Quality Compliance SupportJanuary 1, 2023 RatesKJ KJ Sub KJ r + sClassification:TotalLaborComm. ChargesLSCESub-MarkupTotalLaborTotalSubsTotalExpensesTotal Labor Subs + ExpensesProject AssistantEng-Sci-9Eng-Sci-8Eng-Sci-7Eng-Sci-6Eng-Sci-4Eng-Sci-3Hourly Rate:$320 $305 $285 $260 $220 $200 $140 Hours Fees4%Fees10%FeesTask 1 - ICR TMDL Annual Report 1.1 Review prior reports and source documents/files44 816 $3,620 $145$0 $3,620$0 $145 $3,7651.2 Collect, review, and compile 2021-2022 data48 1628 $6,100 $244$0 $6,100$0 $244 $6,3441.3 Update tables and figures28 2434 $7,130 $285$0 $7,130$0 $285 $7,4151.4 Update Narrative/prepare draft TMDL report212 20 640 $8,050 $322$0 $8,050$0 $322 $8,3721.5 Prepare final TMDL report48 12 226 $5,580 $223$0 $5,580$0 $223 $5,8031.6 Up to 3 coordination calls336 $1,515 $61$0 $1,515$0 $61 $1,5761.7 Project Coordination/Management and QA/QC4 48420 $4,680 $187$0 $4,680$0 $187 $4,867Task 1 - Subtotal0 4 23 0 51 80 12 170 $36,675 $1,467$0$0 $36,675$0 $1,467 $38,142Task 2 -WY - 2022 Annual Report2.1 Coordinate Data Gathering from 11 data sources24 814 $3,210 $128$0 $3,210$0 $128 $3,3382.2 Executive Summary update22 610 $2,410 $96$0 $2,410$0 $96 $2,5062.3 Section 1 Introduction update26 614 $3,330 $133$0 $3,330$0 $133 $3,4632.4 Section 2 GW Conditions update13 3060103 $23,505 $940$1,500$150 $23,505 $1,650 $940 $26,0952.5 Section 3: Basin Mgmt Objectives (8 BMOs)616 3860 $13,470 $539$1,000$100 $13,470 $1,100 $539 $15,1092.6 Section 4: Proposed Actions WY 202312 47 $1,605 $64$0 $1,605$0 $64 $1,6692.7 Section 5: Alt Plan Changes12 47 $1,605 $64$0 $1,605$0 $64 $1,6692.8 Final Annual Report Prep46 8 624 $5,140 $206$0 $5,140$0 $206 $5,3462.9 Project Coordination Calls (up to 6)466622 $5,810 $232$1,000$100 $5,810 $1,100 $232 $7,1422.10 Project Management and QA/QC466 4424 $5,850 $234$2,500$250 $5,850 $2,750 $234 $8,834Task 2 - Subtotal0 8 43 80 12 132 10 285 $65,935 $2,637 $6,000 $600 $65,935 $6,600 $2,637 $75,172Task 3 - Annual Water Supply and Demand Assessment3.1. Draft AWSDA4121632 $6,980 $0 $0 $6,980 $0 $0 $6,9803.2. Final AWSDA2 46214 $2,930 $0 $0 $2,930 $0 $0 $2,9303.3 Up to 3 coordination calls 3 3 39 $2,115 $0 $0 $2,115 $0 $0 $2,1153.4. Project Coordination/Management and QA/QC 4 26 $1,500 $0 $0 $1,500 $0 $0 $1,500Task 3 Subtotal0 4 9 0 19 25 4 61 $13,525 $0 $0 $0 $13,525 $0 $0 $13,525Task 4 - Outreach Support4.1 1 Board Meeting 2 8 4 2 218 $4,450 $0 $0 $4,450 $0 $0 $4,4504.2 -2 SAG Workshops and up to 4 e-mail blasts 4 16 12 7 241 $10,100 $0 $0 $10,100 $0 $0 $10,1004.3 Project Coordination/Management and QA/QC 3 8 6 219 $4,795 $0 $0 $4,795 $0 $0 $4,795Task 4 - Subtotal0 9 32 0 22 9 678 $19,345$0$0$0 $19,345$0$0 $19,345Subtotal Tasks 1-40 25 107 80 104 246 32 594 $135,480 $4,104 $6,000 $600 $135,480 $6,600 $4,104 $146,184Task 5 - Optional ServicesAs-needed28 810432 $7,210 $288 $0 $7,210 $0 $288 $7,498Task 5 - Subtotal0 2 8 0 8 10 432 $7,210 $288$0$0 $7,210$0 $288 $7,498Tasks 1-5 Total0 27 115 80 112 256 36 626 $142,690 $4,393 $6,000 $600 $142,690 $6,600 $4,393 $153,683P:\Proposal\Proposals - Client Files\South Tahoe Public Utility District\2022-GW_Mgmt_support\GW_Support_Dec_2022\STPUD_GW_support_fee_122022.xlsm© 2019 Kennedy/Jenks Consultants, Inc.42 Client/Address: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Contract/Proposal Date: Proposal to Provide Professional Services for Groundwater and Water Quality Compliance Support - 12/20/2022 Schedule of Charges January 1, 2023 PERSONNEL COMPENSATION Classification Hourly Rate Engineer-Scientist-Specialist 1 ............................................................................ $150 Engineer-Scientist-Specialist 2 ............................................................................ $180 Engineer-Scientist-Specialist 3 ............................................................................ $200 Engineer-Scientist-Specialist 4 ............................................................................ $220 Engineer-Scientist-Specialist 5 ............................................................................ $240 Engineer-Scientist-Specialist 6 ............................................................................ $260 Engineer-Scientist-Specialist 7 ............................................................................ $285 Engineer-Scientist-Specialist 8 ............................................................................ $305 Engineer-Scientist-Specialist 9 ............................................................................ $320 Senior CAD-Designer .......................................................................................... $185 CAD-Designer ..................................................................................................... $170 Senior CAD-Technician ....................................................................................... $155 CAD-Technician .................................................................................................. $140 Project Assistant ................................................................................................. $140 Administrative Assistant ...................................................................................... $120 Aide ....................................................................................................................... $95 In addition to the above Hourly Rates, a four percent Communications Charge will be added to Personnel Compensation for normal and incidental copies, communications and postage. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply, the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2023 through December 31, 2023. After December 31, 2023, invoices will reflect the Schedule of Charges currently in effect. 43 BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: January 5, 2023 ITEM – PROJECT NAME: Conference with Legal Counsel – Potential Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (two cases). SCHEDULE: N/A COSTS: ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: None ______________________________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John A. Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 44