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2023.02.16 District Board Agenda Packet - Feb 16 2023IeeWer . 1950 YJa SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, February 16, 2023 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President Nick Haven, Director BOARD MEMBERS Kelly Sheehan, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the some subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Memorandum of Understanding for the South Tahoe Zero Emissions District (Shelly Thomsen, Director of Public and Legislative Affairs) Authorize the General Manager to sign the Memorandum of Understanding for the South Tahoe Zero Emissions District. b. Local Area Technical Assistance Grant Commitment (Chris Skelly, Information Technology Manager) Accept conditions to develop fiberoptic infrastructure evaluations, plans, and other work in accordance with the Local Area Technical Assistance grant requirements. C. General Manager Salary (Liz Kauffman, Human Resources Director) Approve the General Manager's Salary for 2023-2024 Contract year effective January 5, 2023. REGULAR BOARD MEETING AGENDA - February 16, 2023 PAGE - 2 d. Liability Claim Against South Tahoe Public Utility District Received from Scott Gabler (Ryan Lee, Manager of Customer Service) Accept Claim against South Tahoe Public Utility District for losses allegedly sustained by Scott Gabler in the amount of $20,679.84, reject the Claim as to the balance and request the Joint Powers Insurance Authority (JPIA) to resolve the Claim. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. EL DORADO WATER AGENCY PURVEYOR REPORT 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Service Call Charges (Ryan Lee, Customer Service Manager) 11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. Organizational Study for District Operations C. Fire Department Coordination d. County Meeting e. City Meeting 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 02/02/2023 - 2:00 p.m. Regular Board Meeting at the District 02/08/2023 - 10:00 a.m. El Dorado Water Agency Meeting in Placerville 02/13/2023 - 3:30 a.m. Operations Committee Meeting at the District 02/15/2023 - 8:00 a.m. Employee Communications Committee Meeting (Romsos Representing) 02/16/2023 - 1 1:30 a.m. Executive Committee Meeting at the District 02/16/2023 - 12:00 p.m. Annual Capital Improvement Program Board Workshop at the District Future Meetings/Events 02/20/2023 Presidents' Day Holiday District Offices Closed 03/02/2023 - 2:00 p.m. Regular Board Meeting at the District 13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed - three minute limit.) a. Pursuant to Government Code Section 54956.9(d)(2) of the California Government code, Closed Session may be held for a conference with legal counsel (one case). b. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Contra Costa County Superior Court Case C21-01436, Reanne Mobley; Rena Petri; Douglas Petri vs. JFC Construction, Inc.; Verizon Wireless, Inc.; South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday, March 2, 2023, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. REGULAR BOARD MEETING AGENDA - February 16, 2023 PAGE - 3 Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA - February 16, 2023 PAGE - 4 e� I�wer 19 5 0 ' SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, February 16, 2023 ITEMS FOR CONSENT a. ROCKY 1 WATERLINE REPLACEMENT PROJECT (Adrian Combes, Senior Engineer) 1) Approve Change Order No. 4 to Haen Constructors in the amount of $108,476.73; 2) Approve Closeout Agreement and Release of Claims for Haen Constructors for the Rocky Waterline Replacement Project; and 3) Authorize the General Manager to execute both Change Order No. 4 and Closeout Agreement and Release of Claims. b. AL TAHOE WELL REHABILITATION AND AL TAHOE / BAYVIEW EMERGENCY POWER PROJECT (Julie Ryan, Engineering Department Manager) (1) Approve the proposed Scope of Work from Kennedy Jenks to provide engineering consulting services; and, (2) Authorize the General Manager to execute Task Order No. 14B in the amount $301,653. c. WASTEWATER TREATMENT PLANT AND FIELD STATIONS CONDITION ASSESSMENT (Julie Ryan, Engineering Department Manager) (1) Approve the proposed Scope of Work from Water Systems Consultants to provide engineering consulting services; and, (2) Authorize the General Manager to execute Task Order No. 1 D in the amount $245,681. d. FINANCIAL TRANSACTION AUTHORIZATION (Greg Dupree, Accounting Manager) Adopt Resolution No. 3240-23 authorizing Paul Hughes, Chief Financial Officer; Greg Dupree, Accounting Manager; Erika Franco, Accounting Supervisor; and Kim Garon, Accounting Technician to conduct financial transactions, superseding Resolution No. 3165-21. e. LOCAL AGENCY INVESTMENT FUND FINANCIAL TRANSACTION AUTHORIZATION (Greg Dupree, Accounting Manager) Adopt Resolution No. 3241-23 authorizing Paul Hughes, Chief Financial Officer; Greg Dupree, Accounting Manager; Erika Franco, Accounting Supervisor; and Kim Garon, Accounting Technician to conduct Local Agency Investment Fund Financial Transactions. f. MICROSOFT OFFICE 365 LICENSING AGREEMENT -THIRD YEAR (Brian Bartlett, Network/Telecomm Systems Administrator) Approve the increased Microsoft licensing cost to complete the third year of the Microsoft Office 365 Licensing Agreement in the amount of $29,244.50. REGULAR BOARD MEETING AGENDA - February 16, 2023 PAGE - 5 g. 2020 LUTHER PASS PUMP STATION IMPROVEMENTS PROJECT (Brent Goligoski, Associate Engineer) 1) Approve Change Order No. 4 to TNT Industrial Contractors, Inc., in the amount of <$130,1 17.00>; and 2) Authorize the General Manager to execute Change Order No. 4. h. EMERGENCY RESPONSE AND RECOVERY PLAN (Jeff Lee, Manager of Plant Operations and Julie Ryan, Engineering Department Manager) (1) Accept the proposed Scope of Work from Kennedy Jenks for consulting services; and (2) Authorize the General Manager to execute Task Order No. 12A in the amount $27,973. i. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager) Receive and file Payment of Claims in the amount of $2,818,302.12 j. REGULAR BOARD MEETING MINUTES: February 2, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve February 2, 2023, Minutes General Manager John Thiel Directors NiCK Haven South Tahoe ShaneRomsos Public Utility District David Peterson Kelly Sheehan NicK Exline 1275 Meadow Crest I7rive • 5outh Lake Tahoe■ CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Adrian Combes, Senior Engineer MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Rocky 1 Waterline Replacement Project REQUESTED BOARD ACTION: 1) Approve Change Order No. 4 to Haen Constructors in the amount of $108,476.73; 2) Approve Closeout Agreement and Release of Claims for Haen Constructors for the Rocky 1 Waterline Replacement Project; and 3) Authorize the General Manager to execute both Change Order No. 4 and Closeout Agreement and Release of Claims. DISCUSSION: The Rocky 1 Waterline and Pressure Regulating Valve (PRV) Replacement Project is being completed by Haen Constructors and is funded by multiple sources including a loan from the State Revolving Fund, grants from the Bureau of Reclamation and the Districts own financing. The Contract included six separate bid schedules in addition to as -needed water and sewer services which were utilized to complete a variety of different tasks. Included in the contract work was the replacement of the Rocky 1 Waterline, the Price Road and Susquehana pressure regulating stations, installation of the Cornelia n/Keetak waterline, and associated with the water meter installation project was the Stewart Way and Mackedie waterlines. The as -needed water system improvements and sewer system improvements were utilized heavily on this contract to complete work during the Caldor Fire, install a vehicle lift, replace a large meter to Heavenly, install and abandon a waterline at Pioneer Trail and Cold Creek Trail, perform paving to fix roads where major road damage occurred from leak damage and for the Tallac Creek Emergency Sewer repair in addition to some additional minor tasks. Change Order No. 4 increases the overall Contract amount by $108,476.73 from $3,202,240.89 to $3,310,717.62, and extends the Contract by 76 days ending on February 16, 2023 to match the date of the Closeout Agreement. 37 items of the Change Order serve to balance the quantities of various bid items based on the actual installation numbers. In addition to minor balancing items, there are a few larger ticket items included on the Change Order that are listed below: a. Items J and K: The paving on the Rocky 1 Pipeline Project was significantly higher than anticipated due to the need to shift the pipeline after the Underground Service Alert was complete due to existing utilities. Items J and K are for the Adrian Combes February 16, 2023 Page 2 trench patch and 2-inch mill and overlay and together increase the Contract by $17,617.60 and $48,609.55, respectively. b. Item Y: The Mackedie waterline and meter installation contained a large amount of work to be completed on Time and Materials (T&M) due to the unknown nature of the work to run long service lines from the meter locations in the right- of-way to the various houses. This location was historically supplied water by a community well and backyard pipeline. The Scope of Work included abandoning the backyard waterline and running long services to each of the houses. This work included trenching in a long driveway with multiple services and pressure regulators for each house. This work was tracked on T&M and results in an increase to the Contract of $60,608.95. c. Item JJ: The installation of a new waterline on Cold Creek Trail and Pioneer Trail was expedited ahead of an El Dorado County paving project due to the need to cut the street in the area to be paved over for an abandonment. The work included a tie-in to the existing 19-inch pipeline in Pioneer Trail, installation of a dead-end 8-inch waterline with a fire hydrant, and three services with one crossing Pioneer Trail. The work was completed per Design Clarification Memo (DCM) No. 23 and results in an increase to the As -Needed Water System Improvements portion of the Contract of $171,516.00. d. Item KK: The replacement of the 10-inch snowmaking meter to Heavenly at the California Base was completed per DCM No. 4. The replacement of this meter was completed at the lump sum price of $22,435.00. Finally, Item 00 increases the contract time by 76 days to match the date of the Closeout Agreement. The Contract was previously extended by Change Order to give Haen constructors a chance to complete the As -Needed Services, particularly the Tallac Creek Emergency Sewer work and the Bal Bijou manhole installation. The manhole installation was ultimately cancelled due to snowfall in November. With Board approval, staff filed the Notice of Completion (NOC) with the El Dorado County Recorder on January 4, 2023. El Dorado County Recorded the NOC on January 9, 2023. The 35-day Stop Notice filing period ended on February 13, 2023. No Stop Notices were filed within the filing period. With authorization of Change Order No. 4, Haen Constructors will have met all the requirements of the Contract. SCHEDULE: Upon Board Approval COSTS: $108,476.73 ACCOUNT NO:2 030-8099; 2030-8279; 2030-8280; 2030-7060; 2030-7061; 2030-2504; 1030- 2504 BUDGETED AMOUNT AVAILABLE: $474,423 ATTACHMENTS: Change Order No. 4, Closeout Agreement CONCURRENCE WITH REQUESTED ACTIO� CATEGORY: Water/Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES Q�` NO �DUTH rgHD se UTILITY •1950'`f�a�e�`G�C UTILITY Date: 2.16.2023 CHANGE ORDER NUMBER 04 Project: 2021 Rocky I Waterline and PRV Replacement Project Contractor: HAEN CONSTRUCTORS PO #: 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025 2021-1026, 2021-1027, 2021-1028 The Contract Shall Be Changed As Follows: Bid Schedule A - Rocky 1 Waterline Replacement: A. Delete Bid Item 3 (Groundwater Dewatering) to omit all labor, equipment and subcontractor costs for work not performed in response to encountering groundwater resulting in a credit to the District of $500.00. TOTAL FOR ITEM A IS <$500.00> TOTAL FOR CHANGE ORDER NUMBER 04 IS A Through 00 = $108,476.73 Dollar Amounts Contract Time 71 Original Contract $23726,518.60 191 Calendar Days Previous Change Orders $475,722.29 400 Calendar Days Current Contract $3,202,240.89 591 Calendar Days THIS CHANGE ORDER $108,476.73 76 Calendar Days New Contract Total $3,310,717.62 667 Calendar Days Contractor agrees to make the herein -described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual descriptionlsl. Date: Authorized By STPUD Board President Date: Accepted By Contractor Date: Reviewed By B. Amend Bid Item 7 (8-inch Water Main) to reflect a decrease in the number of linear feet of 8-inch water main from 4,130 linear feet (LF) to 3,912 LF, the actual footage installed. At the contract rate of $178.00 per linear foot, the reduction in the Contract quantity results in a credit to the District in the amount of $38,804.00. TOTAL FOR ITEM B IS <$38,804.00> C. Amend Bid Item 8 (2-inch Water Main) to reflect a decrease in the number of linear feet of 2-inch water main from 185 linear feet (LF) to 165 LF, the actual footage installed. At the contract rate of $70.00 per linear foot, the reduction in the Contract quantity results in a credit to the District in the amount of $1,400.00. TOTAL FOR ITEM C IS <$1,400.00> D. Amend Bid Item 12 (Fire Hydrant Installation) to reflect a decrease in the number of fire hydrant installations from eight (8) each to seven (7), the actual quantity installed. At the contract rate of $9,900.00 per hydrant, the reduction in the Contract quantity results in a credit to the District in the amount of $9,900.00. TOTAL FOR ITEM D IS <$9,900.00> E. Delete Bid Item 14 (Tie-in at Rocky Point Rd and Primrose Rd) to omit all labor, equipment and subcontractor costs for work removed from contract due to discovery of new pipe in the area resulting in a credit to the District of $7,600.00. TOTAL FOR ITEM E IS <$7,600.00> F. Amend Bid Item 15 (Tie-in at Rocky Point Rd and Chonokis Rd) to reflect a change in work resulting in a credit to the District of $3,150.00. TOTAL FOR ITEM F IS <$3,150.00> G. Amend Bid Item 17 (Cut, Cap and Abandon in place water mains and valves) to reflect a decrease in the number of cut and plugs from nine (9) each to two (2), the actual quantity installed. At the contract rate of $800.00 per cut and plug, the reduction in the Contract quantity results in a credit to the District in the amount of $5,600.00. TOTAL FOR ITEM G IS <$5,600.00> H. Delete Bid Item 24 (Install Concrete Bollards) to omit all labor, equipment and subcontractor costs for work not performed resulting in a credit to the District of $3,920.00. TOTAL FOR ITEM H IS <$3,920.00> Amend Bid Item 25 (Non-Excavatable Rock) to reflect a decrease in the quantity of rock encountered from 300 cubic yards to 37 cubic yards. At the contract rate of $33.00 per cubic yard, the reduction in the Contract quantity results in a credit to the District in the amount of $8,679.00. TOTAL FOR ITEM I IS <$8,679.00> J. Amend Bid Item 26 (4-inch Trench Patch) to reflect an increase in the amount of 4- inch Trench Patch from 15,000 SF to 17,288 SF, the actual quantity installed. At the contract rate of $7.70 per square foot, the increase in the Contract quantity results in additional cost to the District in the amount of $17,617.60. TOTAL FOR ITEM J IS $17,617.60 K. Amend Bid Item 27 (2-inch Mill and Overlay) to reflect an increase in the amount of 2-inch mill and overlay from 30,000 SF to 44,255 SF, the actual quantity installed. At 2 the contract rate of $3.41 per square foot, the increase in the Contract quantity results in additional cost to the District in the amount of $48,609.55. TOTAL FOR ITEM K IS $48,609.55 L. Amend Bid Item 28 (3-inch Miscellaneous Patch Paving) to reflect a decrease in the amount of 3-inch miscellaneous patch paving from 500 SF to 91 SF, the actual quantity installed. At the contract rate of $15.00 per square foot, the decrease in the Contract quantity results in a credit to the District of $6,135.00. TOTAL FOR ITEM L IS <$6,135.00> M. Amend Bid Item 29 (Rocky Waterline Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The unanticipated work includes additional potholing based on direction from the District, repairs due to mismarked water and sewer services, removal of unforeseen concrete and purchase of an AIS tapping saddle cancelled from the contract. The actual cost of contingency work completed on this item was $16,613.44 resulting in a credit to the District of $23,386.56. TOTAL FOR ITEM M IS <$23,386.56> Bid Schedule B - Stewart Way Watermain and Services: N. Delete Bid Item 32 (Groundwater Dewatering) to omit all labor, equipment and subcontractor costs for work not performed in response to encountering groundwater resulting in a credit to the District of $150.00. TOTAL FOR ITEM N IS <$150.00> O. Amend Bid Item 38 (1-inch Single Service) to reflect a decrease in the number of 1- inch service installations from five (5) each to four (4), the actual quantity installed. At the contract rate of $3,500.00 per 1-inch service, the reduction in the Contract quantity results in a credit to the District in the amount of $3,500.00. TOTAL FOR ITEM O IS <$3,500.00> P. Delete Bid Item 49 (Non-Excavatable Rock) to omit all labor, equipment and subcontractor costs for work not performed in response to encountering rock resulting in a credit to the District of $100.00. TOTAL FOR ITEM P IS <$100.00> Q. Amend Bid Item 50 (4-inch Trench Patch) to reflect an increase in the amount of 4- inch Trench Patch from 4.870 SF to 6,845 SF, the actual quantity installed. At the contract rate of $7.57 per square foot, the increase in the Contract quantity results in additional cost to the District in the amount of $14,950.75. TOTAL FOR ITEM Q IS $14,950.75 R. Delete Bid Item 51 (2-inch mill and overlay) to omit all labor, equipment and subcontractor costs for work not performed as a result of direction in the field from the City of South Lake Tahoe resulting in a credit to the District of $40,356.00. TOTAL FOR ITEM R IS <$40,356.00> S. Amend Bid Item 52 (3-inch miscellaneous patch paving) to reflect a decrease in the amount of 3-inch miscellaneous patch paving from 700 SF to 300 SF, the actual quantity installed. At the contract rate of $15.00 per square foot, the decrease in the Contract quantity results in a credit to the District of $6,000.00. TOTAL FOR ITEM S IS <$6,000.00> T. Amend Bid Item 53 (Stewart Way Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The unanticipated work includes additional potholing due to unforeseen utilities and replacement of a broken meter box based on direction from the District. The actual cost of contingency work completed on this item was $801.48 resulting in a credit to the District of $9,198.52. TOTAL FOR ITEM T IS <$9,198.52> Bid Schedule C - Mackedie Way Watermain and Services: U. Amend Bid Item 61 (1-inch Single Service) to reflect a decrease in the number of 1- inch service installations from three (3) each to two (2), the actual quantity installed. At the contract rate of $3,500.00 per 1-inch service, the reduction in the Contract quantity results in a credit to the District in the amount of $3,500.00. TOTAL FOR ITEM U IS <$3,500.00> V. Delete Bid Item 66 (Non-Excavatable Rock) to omit all labor, equipment and subcontractor costs for work not performed in response to encountering rock resulting in a credit to the District of $50.00. TOTAL FOR ITEM V IS <$50.00> W. Amend Bid Item 67 (4-inch Trench Patch) to reflect an increase in the amount of 4- inch Trench Patch from 1,500 SF to 1,548 SF, the actual quantity installed. At the contract rate of $8.54 per square foot, the increase in the Contract quantity results in additional cost to the District in the amount of $409.92. TOTAL FOR ITEM W IS $409.92 X. Delete Bid Item 69 (3-inch miscellaneous patch paving) to omit all labor, equipment and subcontractor costs for work not performed as a result of direction in the field from the City of South Lake Tahoe resulting in a credit to the District of $1,800.00. TOTAL FOR ITEM X IS <$1,800.00> Y. Amend Bid Item 70 (Mackedie Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The Mackedie project included quite a bit of contingency work which was required due to the meter installation project. This area was originally skipped due to how the properties were served which was historically from a community well and a backyard main. The work included abandonment of the backyard main and services and installing long customer services from the new service and meter locations from the right-of-way. Each service connection included installation of a pressure regulator and substantial paving was required due to a long driveway that had to be open cut due to an existing gas service. The work was documented with T&M tickets. The actual cost of contingency work completed for this bid schedule was $80,608.95 resulting in additional cost to the District of $60,608.95. TOTAL FOR ITEM Y IS $60,608.95 Bid Schedule D - Cornelian/Keetak Street Watermain Installation: Z. Delete Bid Item 73 (Groundwater Dewatering) to omit all labor, equipment and 111 subcontractor costs for work not performed in response to encountering groundwater resulting in a credit to the District of $150.00. TOTAL FOR ITEM Z IS <$150.00> AA. Amend Bid Item 77 (6-inch Water Main) to reflect a decrease in the number of linear feet of 8-inch water main from 255 linear feet (LF) to 225 LF, the actual footage installed. At the contract rate of $117.00 per linear foot, the reduction in the Contract quantity results in a credit to the District in the amount of $3,510.00. TOTAL FOR ITEM AA IS <$3,510.00> BB. Amend Bid Item 81 (Keetak Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The unanticipated work includes additional potholing based on direction from the District, removal of unforeseen concrete and a 2-inch mill and overlay that was required by El Dorado County. The actual cost of contingency work completed on this item was $6,342.31 resulting in additional cost to the District of $1,342.31. TOTAL FOR ITEM BB IS $1,342.31 Bid Schedule E — Susquehana PRV Replacement: CC. Delete Bid Item 84 (Groundwater Dewatering) to omit all labor, equipment and subcontractor costs for work not performed in response to encountering groundwater resulting in a credit to the District of $500.00. TOTAL FOR ITEM CC IS <$500.00> DD. Amend Bid Item 91 (Electrical and Instrumentation Trenches) to reflect an increase in the amount of electrical and instrumentation conduits installed from 20 feet to 65 feet due to a field change in the location of the control panel. Also included as a part of this bid item was the installation of the electrical service to the control panel per RFI #2. At the contract rate of $96.00 per linear foot, the increase in the Contract quantity results in additional cost to the District in the amount of $4, 320.00 TOTAL FOR ITEM DD IS $4,320.00 EE. Amend Bid Item 94 (2-inch mill and overlay) to reflect a decrease in the quantity from 3,500 SF to 1,500 SF, the actual quantity installed. At the contract rate of $3.56 per square foot, the decrease in the Contract quantity results in a credit to the District of $7,120.00. TOTAL FOR ITEM EE IS <$7,120.00> FF. Amend Bid Item 95 (Susquehana PRV Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The unanticipated work includes painting of the control panel, modifications to the instrumentation, installation of a second grounding rod, rock removal and installation of two bollards. The actual cost of contingency work completed on this item was $6,605.34 resulting a credit to the District of $8,394.66. TOTAL FOR ITEM FF IS <$8,394.66> Bid Schedule F — Price Road PRV Replacement: GG. Delete Bid Item 98 (Groundwater Dewatering) to omit all labor, equipment and 5 subcontractor costs for work not performed in response to encountering groundwater resulting in a credit to the District of $100.00. TOTAL FOR ITEM CC IS <$100.00> HH. Amend Bid Item 110 (Price Road PRV Contingency Work) to reflect the actual cost of unanticipated work on the bid schedule. The unanticipated work includes painting of the control panel, modifications to the instrumentation, installation of a second grounding rod, rock removal and relocation of a service connection. The actual cost of contingency work completed on this item was $5,213.20 resulting a credit to the District of $9,786.80. TOTAL FOR ITEM HH IS <$9,786.80> Bid Schedule G — Miscellaneous System Improvements: II. Increase Bid Item 111 (As -Needed Water System Improvements) to reflect work done to assist the underground water department with fixing a leak at Hotel Beckett. The work was tracked on T&M and results in additional cost to the District of $4,062.68. TOTAL FOR ITEM II IS $4,062.68 JJ. Increase Bid Item 111 (As -Needed Water System Improvements) to reflect work done to install a new waterline on Cold Creek Trail and tie -into the 19-inch waterline on Pioneer Trail in order to abandon a deep high pressure 4-inch steel waterline which has had multiple leaks in Pioneer Trail requiring extensive re -paving per DCM #23. The agreed upon cost of work for this item was $172,316.00 resulting in additional cost to the District of $171,516.00. TOTAL FOR ITEM JJ IS $171,516.00 KK. Amend Bid Item 111 to reflect work done under the As -Needed Water System Improvements to replace a 10-inch meter used for snowmaking at Heavenly per DCM #4. The agreed upon cost of work for this item was $22,435.00 resulting in additional cost to the District of $22,435.00. TOTAL FOR ITEM KK IS $22,435.00 LL. Amend Bid Item 112 to reflect work done under the As -Needed Sewer System Improvements. Prior change orders to this bid item included extensive work done during the Caldor Fire response efforts, emergency repair of the Tallac sewer main and installation of a manhole in the Bal Bijou parking lot. Installation of the manhole installation had to be cancelled due to the early snow fall, therefore the District is purchasing the material from the contractor and cancelling the installation which will be included in a future contract. The actual work completed under the As -Needed Sewer System Improvements is $315,263.82 resulting in a credit to the District of $30, 502.52. TOTAL FOR ITEM LL IS <$30,502.52> Additional Depth of Watermain (Applies to Various Bid Schedules): MM. Amend Bid Item 113 to reflect a decrease in the number of linear feet installed at a lower depth than standard from 500 linear feet (LF) to 265 LF, the actual footage installed. At the contract rate of $7.00 per linear foot, the reduction in the Contract quantity results in a credit to the District in the amount of $1,645.00. 2 TOTAL FOR ITEM MM IS <$1,645.00> Alternate Bid Item (Applies to Various Bid Schedules): NN. Amend Bid Item 114 to reflect a decrease in the number of linear feet installed at at the District's standard depth of 48-inches cover 5,570 linear feet (LF) to 5,233 LF, the actual footage installed. At the contract rate of $5.81 per linear foot, the reduction in the Contract quantity results in a credit to the District in the amount of $1,957.97. TOTAL FOR ITEM NN IS <$1,957.97> Contract Calendar Days: 00. Increase the amount of calendar days by 76 days to match the date of the closeout agreement. The contract time was previously extended in order to complete work under the as -needed services that was not part of the original contract. This increase in working time matches the time to closeout the contract with an ending date of February 16', 2023. TOTAL FOR ITEM 00 IS $0.00 TOTAL FOR CHANGE ORDER 04 IS A Through 00 = $108,476.73 CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 16'h day of February, 2023 by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Haen Constructors, hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: That the undersigned, as the authorized representative of CONTRACTOR, for and in consideration of Two Million Seven Hundred Twenty -Six Thousand Five Hundred Eighteen Dollars and Sixty Cents ($2,726,518.60), contract amount, and the sum of Five Hundred Eighty -Four Thousand One Hundred Ninety -Nine Dollars and Two Cents ($584,199.02) for said Contract Change Order Nos. 1 through 4, receipt of which is hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the form required by Civil Code §8132 - 8138, and does hereby and for each of its successors, assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its successors, assigns, officers, agents, servants, and employees, from any and all rights, claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever, which might have been asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 13, 2021, for Purchase Order Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028, DISTRICT project described as 2021 ROCKY I WATERLINE AND PRV REPLACEMENT PROJECT. B. Change Order Nos. 1-4 through as approved by the parties, pertaining to Purchase Order Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028 and shown in Payment Request No. 1 6 , dated February 16, 2023. 2. That the undersigned, as the authorized representative of DISTRICT, for and in consideration of the CONTRACTOR's completion of Purchase Order Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028 does hereby and for each of its successors, and assigns, releases, acquits and forever discharge Haen Constructors and each of its successors, assigns, officers, agents, servants, and employees, and sureties from any and all rights, claims, demands, debts, obligations, liability, actions, costs, expenses whatsoever which might have been asserted against CONTRACTOR, except for the rights accruing to the DISTRICT in California Code of Civil Procedure Section 337.15, Entitled "Ten Years - Action to Recover Damage from Latent Deficiencies in Planning or Construction of Improvements to Real Property," which rights are specifically not released, and except for warranties and sureties provided by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated April 13, 2021, for Purchase Order Nos. Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028, DISTRICT project described as 2021 ROCKY I WATERLINE AND PRV REPLACEMENT PROJECT. B. Change Order Nos. 1-4 and as approved by the parties, pertaining to Purchase Order Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028 and shown in Payment Request No. 1 6 dated February 16, 2023. 3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Specifications for Purchase Order Nos. 2021-1020, 2021-1021, 2021-1022, 2021-1023, 2021-1024, 2021-1025, 2021- 1026, 2021-1027, 2021-1028. 4. The DISTRICT has received no claims from the CONTRACTOR. 5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the County of El Dorado Recorder on January 9, 2023. As such, the statutory Lien Period expired on February 12, 2023. 6. The Presently Retained Amount: $165,535.88 Original Contract Amount: $2,726,518.60 Total Change Order Amount: $584,199.02 Less: Amount Previously Paid $2,853,636.67 (Request Nos. 1 through 15) BALANCE: $457,080.95 The retainage will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty-five) calendar days after date of recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all liens have been released, whichever last occurs. Release pursuant to this agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such time as such amounts are received in full by CONTRACTOR. 7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of performance for Purchase Order Nos. 2021-1020, 2021-1021, 2021- 1022, 2021-1023, 2021-1024, 2021-1025, 2021-1026, 2021-1027, 2021-1028 after the execution of change orders shall be as follows: Original Contract Price: $2,726,518.60 Original Calendar Days: 191 Total Adjusted Price: $3,310,717.62 Total Adjusted Calendar Days: 667 8. It is understood and agreed by the undersigned that the facts with respect to which the foregoing Release is given may hereafter turn out to be other than or different from the facts in that connection now known to be or believed by said undersigned to be true, and the undersigned hereto expressly assume the risk of the facts turning out to be different than they now so appear, and agree that the foregoing Release shall be, in all respects, effective and not subject to termination or recession by any such difference in facts and undersigned hereby expressly waive any and all rights the undersigned have or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." 9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be construed as an admission or admissions of liability on the part of either party and that the parties deny liability hereof. The undersigned agree that they will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against the other party based on, arising out of, or in any way connected with the subject matter of this Release. 10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its Subcontractors for all delay and impact costs, if any. 11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, damages, costs, expenses and other claims, including attorney's fees, arising out of or connected with any such assignment or transfer or purported assignment or transfer. 12. The undersigned acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Closeout Agreement and Release of Claims. The undersigned acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained herein. 13. The undersigned further declare and represent that no promise, inducement or agreement, not herein expressed, have been made to the undersigned and that this Release contains the entire agreement among the parties hereto and that the terms of the Release are contractual and not a mere recital. 14. The persons executing this Closeout Agreement and Release of Claims represent and warrant to the other party that the execution and performance of the terms of this Release have been duly authorized by all requisite corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity and authority to execute and enter in the Closeout Agreement and Release of Claims. JOHN THIEL, P.E., M.B.A., GENERAL MANAGER / ENGINEER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED CONTRACTOR DATED General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Al Tahoe Well Rehabilitation and Al Tahoe / Bayview Emergency Power Project REQUESTED BOARD ACTION: (1) Approve the proposed Scope of Work from Kennedy Jenks to provide engineering consulting services; and, (2) Authorize the General Manager to execute Task Order No. 14B in the amount $301,653. DISCUSSION: Between April 4 and August 18, 2022, the Board approved design services for the Al Tahoe Well Rehabilitation and Al Tahoe / Bayview Emergency Power Project, totaling $332,674, and allowing work to proceed through the alternatives evaluation, design memorandum and site investigations stages. Now, the consultant is ready to proceed with developing the 90% Design for the project, which will include: -Installing a 500 kW manual start generator located at Al Tahoe Well, to serve either Al Tahoe Well or Bayview Well (original scope), -Installing two-40 kW autostart diesel generators, one located at each well site (additional scope), -Replacing all major electrical systems at Al Tahoe Well (original scope), -Replacing pump and motor at Al Tahoe Well (original scope), -Making site improvements at Al Tahoe Well (original scope) and Bayview Well (additional scope), -Improving Programable Logic Controller (PLCs) at Al Tahoe Well (original scope) and Bayview Well (additional scope), -Upsizing chlorine storage capacity and safety improvements at Al Tahoe Well (additional scope), -Demolishing old well building at Al Tahoe Well (additional scope), -Adding pump -to -waste connection at Al Tahoe Well (additional scope), and -Relocating the 6,000 gallon diesel storage tank from Luther Pass Pump Station to Al Tahoe Well, and installing a new 12,000 gallon diesel storage tank at Luther (additional scope). As indicated above, the project scope has grown through the design process, addressing problems that had not been identified at the start, and effectively utilizing District resources. The requested budget for design services is $272,424. Julie Ryan February 16, 2023 Page 2 Additionally, staff has requested that Kennedy Jenks prepare an addendum to the Alternatives Evaluation, taking a deeper dive into the feasibility and benefits of supplementing the diesel generator with battery storage for a hybrid solution. Kennedy Jenks has requested a budget of $29,229 to prepare this supplemental memo. Based on the original proposal, 90% Design will take approximately 5 months to complete. However, the project is seeking outside funding from Federal Emergency Management Agency (FEMA) to support the installation of backup power at these two most critical water supply wells. If the grant has not been awarded by the time the 90% Design is complete, staff expects to suspend the project and not proceed to construction until funding is secured, unless rehabilitation of the well becomes urgent. Details for the proposed work are provided in the attached Scope of Work, including the Cost Proposal. The work will be performed by Kennedy Jenks as Task Order No. 14B under the existing Master Services Agreement for Consulting Services. SCHEDULE: Complete by August 2023 COSTS: $120,607; $149,836; $31,210 ACCOUNT NO: 2030-8371 (ATWRHB); 2030-8372 (ATWPWR); 1030-8278 (LPFUEL) BUDGETED AMOUNT AVAILABLE: $459,734 ATTACHMENTS: Scope of Work and Cost Proposal CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO !( � KennedyJenks 7 February 2023 Julie Ryan, P.E. Engineering Department Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Subject: Revised Proposal to Provide Additional Engineering Services for the Al Tahoe Well Rehabilitation and Al Tahoe/Bayview Emergency Power Project Dear Ms. Ryan: Per several previous discussions our discussions on 12 January 2023 during the design review meeting and on 2 and 7 February 2023, attached is a scope of work, budget, and schedule to provide additional engineering services for the South Tahoe Public Utility District (District) project to provide backup power at the Bayview and Al Tahoe #2 wells that have arisen during the execution of Task 1 Project Management, Task 2 Data Collection, Review and Analysis, and Tasks 3.1— 3.3. This attachment serves to document additional scope items to replace the diesel fuel tank at the Luther Pass Pump Station; and to incorporate the generator installation at Paloma and Keller Wells into the Al Tahoe bid package. All services will be up to 90% design at this time pending confirmation of grant funding. We appreciate the opportunity to provide further services to the District. If you have any questions regarding our proposal, please contact Sachi at 650-852-2817. Very truly yours, Kennedy/Jenks Consultants, Inc. ,IJ4"14 r�'64� Sachiko Itagaki, P.E. Principal -in -Charge Attachment A: Tasks and Deliverables Attachment B: Labor Effort and Fee Estimate Table SpencerT. Archer, P.E., BCEE Project Manager ATTACHMENT A: TASKS AND DELIVERABLES This attachment serves to document additional scope items that arisen during the execution of Task 1 Project Management, Task 2 Data Collection, Review and Analysis, and Tasks 3.1- 3.3. In addition, the scopes for Tasks 3-6 have been refined as Task 2 approaches completion and the preferred alternatives have been selected by the District. Task 1 - Project Management As scope items have been added, additional project management is requested for these additional items for both internal coordination as well as for quality assurance/quality control review. 1.1 Management KJ will provide additional project management services for the additional scope of work, including general task management, invoicing, activity coordination, schedule management, and subcontractor management throughout the completion of the task order. In addition to task specific meetings, KJ will organize and attend monthly check in calls with the District on project progress during Task 2. 1.2 Quality Assurance/Quality Control (QA/QC) KJ will prepare and implement a quality assurance and quality control (QA/QC) plan, and perform a review of all Task 3 deliverables prior to delivery in accordance with the plan. The internal reviews will focus on completeness, consistency, thoroughness, and conformance to the scope of services. Task 2 - Data Collection, Review and Analysis 2.1 Kickoff Meeting - complete 2.2 Data Collection & Review - complete 2.3 Alternatives Analysis - complete 2.4 Task 2 Optional Services - Not Started and on -hold until bid of construction documents, budget to be reallocated. Note: The original scope of work for Tasks 3, 4 , 5, and 6 is based on initial assumptions regarding the well rehabilitation and generator needs and were reviewed at the end of Task 2 and have been revised as needed below. Task 3 - Design - Additional Scope The design will build on the recommended alternative developed in coordination with District staff in Task 2. The design is developed as described in the subtasks below. 3.1 Topographic Surveying and Mapping - additional scope In addition to the original scope for topographic surveying and mapping to complete the final design documents as provided by Us subconsultant, Auerbach, additional scope was needed to respond to the District staff and include coordination of the following: • Extend ground survey to the property adjacent to the Al Tahoe well site. • Add survey of valve box locations • Overtime for survey crew to complete survey ahead of snow storm. 3.2 Geotechnical Analysis -additional scope: In addition to the original scope for geotechnical services by Black Eagle, a subconsultant to KJ, additional scope was identified as follows: Site Reconnaissance and Laboratory Testina: Extend the boring to a depth to intersect groundwater (approximately 35 feet) in order to assess liquefaction potential in compliance with 2022 Building Code. 3.3 Design Memorandum: - Complete 3.4 90% Design: 3.4.1 Design Development -Additional Scope The original scope was for KJ to prepare Design Drawings and Technical Specifications to a 90% level of completion for the generator installation and duct bank between well sites, and well rehabilitation as a single bid package for review by the District. Since the authorization of the original scope, during the preparation of the Task 3.2 Design Memorandum, the District has requested additional services as follows: a. Preparation of separate pre -procurement package for transformer consisting of a technical specification and pre -procurement front end specification. b. Inclusion of small generators with automatic transfer switches, fuel transfer and associated conduit and instrumentation at Al Tahoe and Bayview sites to provide automatic power for lighting and instrumentation/controls during a power outage. c. Replacement of Bayview pump control panel with PLC control panel (estimated at 4+ drawings), move of electrical service and associated conduit, and development of control strategy for PLC programming specification. d. Add prefabricated wall at Bayview to reduce visual impact. e. Inclusion of prefabricated architectural security fencing, and gate in visible portions of the fence at Al Tahoe and prefabricated canopy over the Al Tahoe entry door, and add conduits at Al Tahoe and Bayview so that the District can install communication and power for future security cameras. f. Addition of 330 gallon chlorine storage tank and emergency shower in the Al Tahoe building. g. Conversion of old wellhead into monitoring well in old well building. SOUTH TAHOE PUBLIC UTILITY DISTRICT KENNEDYIJENKS CONSULTANTS, INC. Removing planter box and recalculating land coverage and incorporating in the civil design. Add pump to waste to Al Tahoe. Incorporate District -provided stamped and signed drawings and technical specifications for generators at Keller and Paloma wells into Al Tahoe bid documents. The above items will be incorporated into the drawings and specifications as described below as in the original scope of work: Design Drawings: Plan view drawings will include California Coordinate System grid tick marks with appropriate labels and will be prepared using KJ CAD and applicable District standards. A benchmark description and basis of bearing for the project control survey will be shown on the construction drawings. This also includes a single line drawing for the generator procurement package. Technical Specifications: Method -type technical specifications in accordance with the Construction Specifications Institute (CSI) and the Standard Specifications for Public Works Construction "Greenbook," latest edition. It is assumed that the District will furnish its front-end documents for pre procurement and for construction in electronic format for inclusion in the contract documents. A Preliminary Sequence of Construction will be prepared to identify order of construction activities to inform detailed construction schedule. A Class 3 Opinion of Probable Construction Cost (OPCC) will be provided in accordance with AACE International Standards for the generator installation, duct bank between well sites, and well rehabilitation. 3.4.2 Design Review Meeting KJ will respond to the District's comments on the 90% design and return the comment log to the District. The project staff will meet with the District via a teleconference to discuss the 90% comments in a workshop format. Additional staff will attend to address additional scope items. 3.5 Environmental Documentation/Compliance — Additional Scope In addition to the scope previously authorized, additional effort to evaluate and support incorporation of the TRPA land coverage requirements associated with the two properties associated with the Al Tahoe well site into the environmental documentation. Task 3 Deliverable(s): Electronic only unless specified below: • Final mapping • Draft and final Pre procurement package for transformer • 90% Contract Drawings and Specifications for generator installation, duct bank between well sites, additional scope items and well rehabilitation. • Preliminary Sequence of Construction • Opinion of Probable Construction Cost (Class 3) for generator installation, duct bank between well sites, additional scope items, and well rehabilitation. • 90% Design review meeting agenda and notes • Draft and final responses to comments -on deliverables Task 4 — Construction Documents- Future Task Task 3 Assumptions 1. A single bid package is assumed for the generator installation, duct bank between well sites, and additional scope items. 2. KJ estimated workshops with the District to review information would last up to 2 hours with key staff in attendance both in -person and virtually. 3. Each draft deliverable will receive one round of consolidated District comments for response and update in the final draft. The District will review deliverables in a timely manner (approximately 10 working days). Task 5 — Bidding Services for Transformer — future task Task 6 — Optional Services — No change from original scope Task 7 — Luther Pass Pump Station Fuel Tank Replacement Design KJ will prepare design drawings and specifications to upsize the 6,000-gallon fuel tank at the Luther Pass Pump Station (LPPS) to a 12,000-gallon fuel tank and a improve the retaining wall as necessary to accommodate the increased tank size. 7.1 LPPS Fuel Tank Design Memorandum KJ will prepare one draft and final Design Memorandum (DM) of up to 5 pages documenting the operating conditions and base assumptions for the design. The DM will include a review of applicable codes (e.g. fuel storage/fire, seismic), review existing slab foundation and retaining wall design, site layout recommendations, and an estimated schedule of design and construction. 7.2 90% Design 7.2.1 Design Development KJ will prepare Design Drawings and Technical Specifications to a 90% level of completion for the LPSS fuel tank replacement for review by the District. The Drawings and Technical Specifications will be based upon the recommendations made in the design memorandum. Specific information regarding drawings and specifications include: Design Drawings: Plan view drawings will include California Coordinate System grid tick marks with appropriate labels and will be prepared using KJ CAD and applicable District standards. A benchmark description SOUTH TAHOE PUBLIC UTILITY DISTRICT - 2 - KENNEDY/JENKS CONSULTANTS, INC. and basis of bearing for the project control survey will be shown on the construction drawings. This also includes a single line drawing for the generator procurement package. Technical Specifications: Method -type technical specifications in accordance with the Construction Specifications Institute (CSI) and the Standard Specifications for Public Works Construction "Greenbook," latest edition. It is assumed that the District will furnish its front-end documents for pre procurement and for construction in electronic format for inclusion in the contract documents. A Preliminary Sequence of Construction will be prepared to identify order of construction activities to inform detailed construction schedule. A Class 3 Opinion of Probable Construction Cost (OPCC) will be provided in accordance with AACE International Standards. 7.2.2 Design Review Meeting KJ will respond to the District's comments on the 90% design and return the comment log to the District. The project staff will meet with the District via a teleconference to discuss the 90% comments in a workshop format. Task 7.2 Deliverable(s): • 90% Design Drawings ;0% PDF, 11"x17" for review • Contract Specifications ■ PDF ■ DOCX (MS Word) • Opinion of Probable Construction Cost (Class 2) • XLSX (MS Excel) • Design Review Meeting Agenda and Minutes ■ PDF 7.3 Construction Documents — future task Task 7.2 Assumptions: 1. No additional survey is needed. 2. Geotechnical assumptions will be based on design parameters used in the 2007 Luther Pass Pump Station Generator design. 3. KJ estimated workshops with the District to review information would last up to 2 hours with key staff in attendance both in -person and virtually. 4. Each draft deliverable will receive one round of consolidated District comments for response and update in the final draft. The District will review deliverables in a timely manner (approximately 10 working days). Task 8: Al Tahoe Battery Backup Evaluation The District is interested in extending the evaluation of the battery option at Al Tahoe that was initiated in the Alternatives analysis. The following items will be evaluated: 1.Confirm power load needs for battery- this includes evaluating well start up and operational loads. Define battery need criteria —this includes evaluating backup and load shifting scenarios under both winter and summer conditions. Backup power needs for summer public service power supply outages as well as winter outage conditions including assessing hours or days between generator recharge; time needed to recharge the battery; and efficiency of use of the battery at both Bayview and Al Tahoe sites. Load shifting is assumed to include use of Al Tahoe well to fill Stateline tanks on an average day demand winter and summer condition on both a peak and off peak (night time) scenario. 3.Assess power costs —Using up to 3 agreed upon battery needs scenarios from 2., includes evaluating power costs/savings for up to two Liberty Utility tariff classifications - A-2 for 50 -200 kw and A-3 for > 200 kw for both demand and consumption charges for the battery needs scenarios with and without battery use. Task 8 Deliverable(s): Prepare draft and final addendum/Technical Memorandum to Alternatives analysis. Attend up to 3 workshops/meetings with District with up to 3 KJ staff Task 8 Assumptions: District to provide Runtime data for Al Tahoe and Bayview wells to evaluate winter and summer pumping and power usage • Stateline zone demand data as documented in Carollo 2022 Technical Memorandum 1 Tahoe Keys Water System Analysis (note: Al Tahoe run assumptions not documented) KJ estimated workshops with the District to review information would last up to 1.5 hours with key staff in attendance virtually. SOUTH TAHOE PUBLIC UTILITY DISTRICT -3 - KENNEDY/JENKS CONSULTANTS, INC. ATTACHMENT B: LABOR EFFORT AND FEE ESTIMATE TABLE The tables found on the following pages show a summary of the previous authorization, the unauthorized work and the proposed budget augmentation as well as a more detailed estimate of the required hours for the project by task as outlined above. The initial hour projection identifies key project team members by billing classification and estimated hours for each project team member on a per task and total project basis. The fee is based on the KJ 1 January 2023 rate schedule as attached. SOUTH TAHOE PUBLIC UTILITY DISTRICT 4 KENNEDY/JENKS CONSULTANTS, INC. Al Tahoe Budget Summary 7-Feb-23 Authorized Tasks Task 1 Project Management QA/QC Total KJ Hours Total $ $ 13,846 52 TO 14 Task 2 -Data Collection, Review and Analysis 243 $ 104,938 Task 2 - Optional Services - Well rehab (incl subs) - NOT PERFORMED Subtotal TO 14 Task 3.1 - Topo Survey 46 $ 112,875 341 $ 231,659 0 $ 16,500 TO 14A Task 3.2 - Geotech 0 $ 7,700 Task 3.3 - Draft and Final Design Memo 89 $ 24,514 Task 3.5 - Environmental Documentation 221 $ 52,786 Subtotal TO 14A 310 $ 101,500 Subtotal Authorized Tasks 651 $ 333,159 Not Authorized Tasks Task 3.4 Generator Pre Procurement Docs 66 $ 15,697 Task 3.4 90% Design 869 $ 195,777 Task 4 Construction Documents 275 $ 65,363 Task 5 Bid Services 49 $ 18,822 Task 6 Optional Services - Not Costed Proposed Budget Augmentation Task 1 - Project Management and QA/QC (for Additional Scope) 66 $ 17,274 Task 3.1 - Additional Topo Survey 10 $ 8,667 Task 3.2 - Additional Geotech at Al Tahoe 6 $ 4,698 Task 3.4a - Draft/Final Pre Procurement - Transformer 22 $ 5,252 Task 3.4b - Prepare 90% Design for Small Generators 32 $ 7,758 Task 3.4c+d - Prepare 90% Design for Bayview Control Panel and Wall Task 3.4e-i - Prepare 90% Design for Al Tahoe Security, Chlorine Tank, Civil and Pump to Waste 133 $ 32,944 $ 53,498 223 Task 3.4j - Incorporate Keller and Paloma Wells Generator 6 $ 1,508 Task 3.4.1 - Prepare 90% Design Specifications 3.4.1 a - 3.4.1 i 26 $ 5,907 Task 3.4.2 - 90% Design Meeting - Additional Staff 2 $ 593 Task 3.5 Environmental Documentation - TRPA Coverage Evaluation 20 $ 4,514 Subtotal Task 3 - Additional Scope 480 $ 125,339 Task 7 - Luther Pass Pump Station Fuel Tank Replacement Task 7.1 LPPS Fuel Tank Design Memo 18 $ 4,701 Task 7.2 90% Design 108 $ 26,510 Task 7 Sub -Total 126 $ 31,210 Task 8 - Al Tahoe Battery Evaluation 112 $ 29,229 Budget Augmentation Tasks 1, 3, 7 and 8 Sub Total 784 $ 203,053 Authorization for Original Scope Tasks 3.4 935 $ 211,474 Total 1719 $ 414,528 Minus Budget for Task 2 Optional Services Not performed Total Authorization Request $ (112,875) $ 301,653 Proposal Labor Hour Estimate 1( Kennedy Jenks CLIENT Name: South Tahoe Public Utilitv District PROJECT Description: Proposed Budget Augmentation for Additional Scope -AI Tahoe/Bayview Emergency Power Project ProposallJob Number: B10701070 Date: 2/5/2023 Kennedv Jenks Staff Hours January 1, 2023 Rate Schedule `m = c > pl sub sub KJ KJ KJ a = @ 2 c C 0 d 7 w O Z w E m c W m w w e d m Z o w m ao L •u ao i .0 n Q !� .v •u v 'U `m t. �. M rO ro E .v •u N rO w o ro u •� rO «w .v r o N of y' •C u1 0 ro u ` r M u •i-f � 1? •{1 0 vi LL 0 v! = r c t? S U of c G of t9 Ct of 2 y -0 of d u a �. y H Ct S of ro u G C9 u of z u vi z V m w c w $ w rn c Q aA C y is 0 at v 01 0 c O c 0. c rni in m c >w = in 0 0 :: c c d rn jg c Q is c c O rn 3 c N rn 0 c 0 to'c c= m e c N C aT w c 0 aT 0 c 41 tsf 0 c a to - C w E w •O m 9 f > ; p p q G a c a C d Classification: w lu Iu W w V! lu w a w n`� lu a w n Iu W w IL a m Iu 0 w n w n w 2 iq w 2 lu i) fA a Q Q Total i Q w o o J w r Hourly Rate: $305 $305 $285 $285 $285 $285 $260 $260 $260 $260 $260 $260 $240 $240 $220 $220 $200 $200 $175 $135 $115 Hours Fees Fees 10% Fees 10% Fees Task 1 - Project Management for additional scope 1.1 PM Communications 6 2 6 8 22 $0 $0 $5,200 $0 $208 $5,408 1.1 Project Status Updates 4 6 10 $o $0 $2,460 $0 $98 $2,558 1.1 Project Set-up and invoicing 4 2 6 $0 $0 $1,410 $0 $56 $1,466 1.1 Health & Safety 2 2 4 $0 $0 $1140 $0 $34 $874 1.1 QA/QC 6 6' 4 4 4 24 $0 $o $6,700 $0 $268 $6,968 Task 1- Subtotal 6 6 6 10 0 0 0 0 4 0 0 4 4 0 12 2 0 10 0 2 0 66 $0 $0 $0 $0 $0 $16,610 $0 $664 $17,274 Complete: Task 2 -Data Collection, Review and Analysis Task 3 - Additional Scope: Design of Phase 1 and Phase 2 3.1 Topographic Survey and Mapping - additional scope 2 8 10 $5,677 $568 $o $2,330 $6,244 $93 $8,667 3.2 Geotechnical Analyses - additional scope 2 4 6 $2,900 $290 $0 $1,450 $3,190 $58 $4,698 3.3.1 Prepare Draft Design Memo (put all dwg hours with 90% dwgs) 0 $o $0 $0 $0 $0 $0 3.3.2 Prepare Final Design Memo 0 $o $0 $0 $0 $0 $0 3.3.3 Meeting with District re Design Memo 0 $o $0 $0 $0 $0 $0 3.4a Draft and Final Pre Procurement Does- Electrical - for transfomer 1 1 2 6 s z 2 22 $0 $0 $5,050 $0 $202 $5,252 3.4b Prepare 90% Design Drawings and Cost Estimate - Electrical for small generators 2 2 10 4 2 6 6 32 $o $0 $7,460 $0 $298 $7,758 3.4c Prepare 90% Design Drawings and Cost Estimate - Electrical for Bayview Control Panel - 2 18 11 8 29 $o $o $6,840 $0 $274 $7,114 3.4cPrepare 90% Design Drawings and Cost Estimate - I&C -For Bayview Control Panel z a s 50 1 24 87 $o $300 $30 $20,650 $o $1,156 $21,806 3.4d Prepare 90% Design Drawings and Cost Estimate - Civil for Bayview Wall 2 4 1 6 4 17 $o $0 $3,870 $0 $155 $4,025 3.4e Prepare 90% Design Drawings and Cost Estimate - I&C -For Al Tahoe Security 2 2 6 24 2 6 42 $0 $0 $10,460 $0 $418 $10,878 3.4e Prepare 90% Design Drawings and Cost Estimate - Structural/Civil for Al Tahoe Security 2 4 4 6 6 2 24 $0 $o $5,360 $0 $214 $5,574 3.4f Prepare 90% Design Drawings and Cost Estimate - Mechanical -for Chlorine Tank at Al Tahoe 2 16 2 4 20 16 60 $o $0 $13,730 $0 $549 $14,279 Cost Estimate - Electrical/I&C -for Chlorine Tank at Al Tahoe - routing schematic and conduit tag 1 2 6 1 2 4 16 $0 $0 $3,720 $0 $149 $3,869 3.4g + h Prepare 90% Design Drawings and Cost Estimate - Civil for Wellhead and planter box removal s z s 24 8 50 $o $o $10,720 $0 $429 $11,149 3.4i Prepare 90% Design Drawings and Cost Estimate - Mechanical/Electrical/I&C for pump to waste 1 1 6 1 41 2 2 2 6 6 31 $0 $0 $7,450 $0 $298 $7,748 3.4j Incorporate Paloma and Keller Well Generator package 1 1 a 6 $o $0 $1,450 $0 $58 $1,508 3.4.1 Prepare 90% Design Specifications 3.4.1a-3.4.1i 2 2 a 2 2 2 a 81 26 $o $0 $5,680 $0 $227 $5,907 3.4.2 Meeting with District re 90% Design - additional staff 2 2 $0 $o $570 $0 $23 $593 3.5 Environmental Documentation/Compliance - TRPA coverage evaluation 41 1 16 20 1 1 $0 $0 $4,340 $0 $174 $4,514 Task 3 - Subtotal 5 5 25 1 28 2 14 14 0 52 88 0 0 12 40 46 6 46 86 2 8 480 $2,900 $5,677 $858 $300 $30 $111,130 $9,434 $4,775 $125,339 \\sac2\job\2022\2270003.00_STPUD_AI Tahoe\02-CntrctsAgmts\2.01-PrimContmct\Feb_2023_augment\STPUD_AI_ Tahoe_02062023_rev _fee _Estm 02019 Ken ylJmn CmsuttaiRs, Inc. Proposal Labor Hour Estimate 1( Kennedy Jenks CLIENT Name: South Tahoe Public Utilitv District PROJECT Description: Proposed Budget Augmentation for Additional Scope -AI Tahoe/Bayview Emergency Power Project Proposal/Job Number: B10701070 Date: 2/5/2023 Kennedv Jenks Staff Hours January 1, 2023 Rate Schedule Classification: ao L •u 0 of LL cm c Q w ao i .0 0 aA C y lu r @ 2 n Q !� .v = •u v 'U `m r c t? S is u at v o O c O c 0. c lu W w V! lu rni t. �. U W of c in c w a c C 0 rO ro E .v G •u N of = in 0 c c d w n`� lu a rO w Ct o of rn jg c Q w n 7 ro u •� rn $ is c c O lu W rO «w .v of d CM c N w a w o u N a rn 0 c 0 a m Z of y' •C �. y H to 'c c L lu 0 c w E u1 0 Ct S of ro m e c N w n m ro u G of s CM 0 c 0 w n > c W u ` u r of z u CM 0 2 c d w 2 iq M u •i"f � vi z to O c d w 2 1? •{1 to _ C lu i) pl m V U) y w m w c w E w •O a Q Q Total sub o d w m q m sub ro is $ f > Q KJ ; w KJ p o KJ p q o G a J c a C d w a w m w r Hourly Rate: $305 $305 $285 $285 $285 $285 $260 $260 $260 $260 $260 $260 $240 $240 $220 $220 $200 $200 $175 $135 $115 Hours Fees Fees 10% Fees 10% Fees Task 7 - Luther Pass Pump Station Fuel Tank Replacement 7.1 LPPS Fuel Tank Design Memorandum 1 4 7 8 4 1 18 $o $o $4,520 $o $181 $4,701 7.2 - 90% Design 0 $0 $0 $o $0 $o $o 7.2.1 - 90% Structural 25 1 25 51 $o $0 $12,220 $0 $489 $12,709 7.2.1 - 90% Civil 2 2 1 4 2 11 $o $o $2,420 $o $97 $2,517 7.2.1 - 90% Mechanical a 1 1 1 2 2 9 $o 1 $0 $2,150 $0 $86 $2,236 7.2.1 - 90% Electrical/I&C 2 2 a 1 4 13 $o $0 $3,000 $0 $120 $3,120 7.2.1 - 90% Specifications 2 2 2 2 2 2 12 $o $o $2,850 $o $114 $2,964 Sequence of Construction an OPCC 2 2 2 6 $0 $0 $1,320 $0 $53 $1,373 7.2.2 90% Design Review Meeting 1 1 1 1 2 6 $0 $0 $1,530 $0 $61 $1,591 Task 7- Subtotal 2 0 4 0 11 0 2 36 0 2 5 0 2 2 14 29 0 6 8 3 126 $o $0 $o $0 $o $30,010 $o $1,200 $31,210 Task 8 -AI Tahoe Battery Evaluation Confirm Battery Load needs s 1 7 $o $o $2,115 $oL$272 $2,200 Battery Needs Criteria 2 24 26 $0 $0 $6,810 $o $7,082 Assess Power Costs 4 2 4 16 26 $o $o $6,030 $o $6,271 Prepare draft/final TM 6 a 16 12 2 40 $o $0 $9,800 $0 $10,192 Up to 3 meetings/workshops 3 3 3 4 13 $0 $0 $3,350 $0 $3,484 Task 8- Subtotal 19 0 1z o 0 0 0 0 0 47 0 0 0 0 0 0 0 32 0 2 112 $o $o $0 $0' $0 $zs,2zs All Tasks Total- Budget Augmentation 3211 47 11 39 2 16 50 4 101 93 4 6 14 66 77 6 94 94 9 8 784 $2,900 $5,677 $858 $300 $30 $185,855 $9,a3a $7,76a $2o3,os3 \\sac2\job\2022\2270003.00_STPUD_AI Tahoe\02-CntrctsAgmts\2.01-PrimContmct\Feb_2023_augment\STPUD_AI_ Tahoe_02062023_rev _fee _Estm 02019 K-n ylJmn CmsuttaiRs, Inc. K Kennedy Jenks Client/Address: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Contract/Proposal Date: Proposal to Provide Additional Services for Al Tahoe/Bayview Generator February 7, 2023 Schedule of Charges January 1, 2023 PERSONNEL COMPENSATION Classification Hourly Rate Engineer -Scientist -Specialist 1............................................................................ $150 Engineer -Scientist -Specialist 2............................................................................ $180 Engineer -Scientist -Specialist 3............................................................................ $200 Engineer -Scientist -Specialist 4............................................................................ $220 Engineer -Scientist -Specialist 5............................................................................ $240 Engineer -Scientist -Specialist 6............................................................................ $260 Engineer -Scientist -Specialist 7............................................................................ $285 Engineer -Scientist -Specialist 8............................................................................ $305 Engineer -Scientist -Specialist 9............................................................................ $320 SeniorCAD-Designer.......................................................................................... $185 CAD-Designer..................................................................................................... $170 Senior CAD-Technician....................................................................................... $155 CAD-Technician.................................................................................................. $140 ProjectAssistant................................................................................................. $140 Administrative Assistant...................................................................................... $120 Aide....................................................................................................................... $95 In addition to the above Hourly Rates, a four percent Communications Charge will be added to Personnel Compensation for normal and incidental copies, communications and postage. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply, the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2023 through December 31, 2023. After December 31, 2023, invoices will reflect the Schedule of Charges currently in effect. General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Wastewater Treatment Plant and Field Stations Condition Assessment REQUESTED BOARD ACTION: (1) Approve the proposed Scope of Work from Water Systems Consultants to provide engineering consulting services; and, (2) Authorize the General Manager to execute Task Order No. 1 D in the amount $245,681. DISCUSSION: Between January 2021 and March 2022, the Board authorized Task Orders 1, 1 A, 1 B and 1 C with Water Systems Consultants (WSC) for three phases of the Wastewater Treatment Plant and Field Stations Condition Assessment Project, the scope of which was augmented to include services in support of Secondary Clarifier No. 3 failure assessment, Luther Pass Pump 1 vibration assessment and structure and coatings assessment of below -grade structures at the Wastewater Treatment Plant (WWTP). The total authorized to date is approximately $479,093. The project team has now completed the following elements of Phases 1 through 3: -preliminary structural assessments at the WWTP and Fountain Shops, -visual inspection and preparation of testing plans for electrical facilities at the WWTP and select water and sewer field stations, -preparation of inspection plans of select underground piping at the WWTP, and -electrical testing of WWTP and field stations. The project team continues to work on inspection of the WWTP underground piping as weather and plant operations allow. WSC is now ready to proceed with Phase 4 of the Condition Assessment project, which includes a Tier 1 structural assessment of 3 select structures at the WWTP (Filter Building, RAS Building and Shop/Warehouse Building), prioritization of electrical facilities for replacement, and development of recommendations for an ongoing monitoring program for major electrical assets. After a credit for work not performed in prior phases, the total cost for Phase 4 is $21 1,701. Julie Ryan February 16, 2023 Page 2 Further, staff has requested that WSC and HDR expand the scope of services they have been providing at Luther Pass in support of troubleshooting vibrations at Pump 1. Over the past year, WSC and HDR have provided as -needed remote consultation at a cost of approximately $1 1,000. Now that the pump base has been rebuilt, the pump has been reconnected, and staff are continuing to see elevated pump vibrations, a more thorough analysis of pump vibrations is warranted. HDR will visit the site to perform vibration monitoring and develop recommendations for next steps to address the vibration problem, at a cost not to exceed $33,980. Details for this phase of work are provided in the attached Scope of Work, including a detailed Cost Proposal. The work will be performed by WSC with support from HDR as Task Order No. 1 D under the existing Master Services Agreement for Consulting Services. SCHEDULE: complete by June 30, 2023 COSTS: $205,166.50; $6,534.50; $33,980.00 ACCOUNT NO: 1030-4405; 2030-4405; 2026-8315 BUDGETED AMOUNT AVAILABLE: $1,041,407 ATTACHMENTS: Scope of Work and Cost Proposal CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES / t - NO M)IWSC TASK ORDER 1D SCOPE OF WORK The WSC team will provide the following services for South Tahoe Public Utility District's (District's) Wastewater Treatment Plant (WWTP) and Field Station facilities to help the District make decisions moving forward that will promote the continued reliability of these facilities. The project includes evaluation and assessment of WWTP electrical equipment, WWTP pipelines, the Luther Pass Pump Station and select WWTP structures. The project also includes electrical assessment at the District's Water and Sewer Field Stations. The assessment and evaluations performed in this scope of work focus on infrastructure components that are critical for reliable, long-term operations. The WSC team includes consultant teaming partner, HDR, who will be providing electrical, structural, and corrosion technical support services on the project. WSC's team is led by project manager, Rob Natoli, with key support from Scott Duren (Pipelines Lead), Jeff Lawrence (Field Stations Lead), Dan Gott (Electrical Lead), and Phoenix Nguyen (Structural Lead). The work included in Task Order 1D is additional services for Task 11 (Condition Assessment Technical Memorandums) and Task 12 (Luther Pass PS Vibration Support) and the Addition of New Task 14 (ACSE 41 Structural Evaluations). TASK 11.0 ELECTRICAL ASSETS MONITORING AND REPLACEMENT PRIORITIZATION ➢ Monitoring Plans: (1) Develop monitoring plans for different types of assets located at the pump stations. It is assumed that the plans will be organized by asset type and that there will be a maximum of 6 asset types. The following subtasks will be completed: (a) Develop monitoring table for each asset type including each monitoring activity, the estimated level of effort to complete the activity, intervals for the activity and the industry recommendations the activity and internal is based on (as applicable) (b) Develop a table describing the monitoring strategy for each asset type. The tables will provide different strategies based on the conditions observed. These tables will be reviewed with the District and updated based on feedback. (c) Document the District's existing monitoring activities for each asset type to compare District activities with the recommendations. Coordinate the updated recommendations with current monitoring strategies. (2) Once the monitoring tables have been completed, apply the monitoring tables to the pump stations and identify specific monitoring activities for each pump station. M)IWSC (3) Compile the results of this task into Pump Station Monitoring TM. A draft of the TM will be provided to the District for review. (4) Conduct a virtual meeting with the District to discuss the proposed monitoring plans and TM. Update the monitoring plans and TM based on District comments. ➢ Replacement Prioritization (1) Work alongside the District to develop an operations staff survey to identify the criticality and safety issues at the existing field stations and at the WWTP. Scope assumes up to 8 hours of coordination for this activity. (2) Use existing condition assessment data to rank equipment at each field station and assets at the WWTP, update costs of replacement for assets by field station, and information from the District survey in Replacement Prioritization tool. (3) Develop Replacment Prioritization Tool for weighting and scoring each field station or WWTP asset. Develop draft results of replacement prioritization table to review table and refine the rankings based on staff input. (4) Development a draft and final Replacement Prioritization TM for the Water Field Stations, Sewer Field Stations and WWTP Assets. Separate TMs are assumed for each of these asset types. (5) Conduct a virtual meeting with the District to discuss the proposed replacement prioritizations for the three asset areas. Update the monitoring plans and TM based on District comments. One Draft and final Monitoring TM in PDF format. Three Draft and final Replacement Prioritization TMs (One each for Water Stations, Sewer Stations, and WWTP) Task 11 Assumptions ➢ Development of Replacement Prioritization criteria will be developed with District input from the staff survey. WSC team to implement the District survey responses and the analysis to develop these criteria outside of the survey is not included in the scope of work. TASK 12.0 LUTHER PASS PUMP STATION VIBRATION SUPPORT ➢ Vibration experts to conduct field visit to Luther Pass Pump Station to conduct the following activities: (1) Measure the structural natural frequencies of the motor and the pump. (2) Modal of the pump and/or motor depending on the results of the natural frequency test. M)IWSC (3) Measure the operating: (a) Pump and motor bearing temperatures. (b) Motor bearing housing operating vibration levels. (c) Pump shaft lateral displacement and bearing housing vibration. (d) Pump suction and discharge pressures ➢ Following the field visit the field visit findings will be documented in a Technical Memo with results of vibration and modal analysis. (1) Document issues with pump (2) Present Potential Mitigation ➢ The scope of work also includes additional budget for Luther Pass support services for ongoing coordination, meetings and follow up direction of implementation of TM findings. This task is budgeted as time and materials, not to exceed. Deliverables: Draft and Final Technical Memorandum Summarizing Field Findings and Analysis in PDF format. TASK 14.0 ASCE 41 STRUCTURAL EVALUATIONS ➢ HDR Engineering, Inc., (HDR) will provide structural engineering services to South Tahoe Public Utility District (District) for the structural evaluation of three wastewater treatment plant buildings. The three buildings identified for this project are: (1) Filter Building (2) Return Activated Sludge (RAS) Pumping Station Building (3) Shop and Warehouse Building ➢ HDR will review existing drawings and perform site visits to confirm general conformance with available record drawings of the three building structures. Field visits will document existing condition conformance with the available record drawings and provide documentation of existing structural components, where accessible for the three structures. The site visit is assumed to be three days for two structural engineers. ➢ HDR will develop Tier 1 American Society of Civil Engineers (ASCE) 41 structural calculations to identify structural vulnerabilities for the overall building system of the three building structures. ➢ HDR will provide a structural evaluation report for the three building structures. This will include summarized findings and collected information and the structural evaluation findings from the ASCE 41 Tier 1 analysis, and recommendations for retrofit/strengthening or replacement of each building. M)IWSC ➢ HDR will prepare a Class 5 opinion of probable construction cost (OPCC) for each recommendation (retrofit or replacement) of the three buildings included in the draft and final evaluation report. The Class 5 cost opinion will be appended to the evaluation report. ➢ WSC Project Manager and HDR Structural Lead to attend the following meetings for Task 14: (1) One virtual two-hour workshop for the Kickoff of the Structural Evaluations. (2) One virtual two-hour workshop for the draft deliverable Task 14 Assumptions: ➢ Where access is restricted, assumptions will be made for structural members based on available record drawings. If neither access nor record drawings are available, those components of structures will not be evaluated, this will be noted as such in the Task 14 TM. ➢ Seismic and geotechnical data will be obtained from historical reports provided by the District or presumptive Code values. ➢ The original plans for the RAS building are available, however the expansion plans for the upper level are not available. Field visits will include field survey of the existing structure where accessible. Assumptions will be made where reasonable based on field observations. ➢ Field direction for District confirmation of CMU wall grout (or lack thereof) will be provided during the site visits. ➢ The steel mezzanine stair and platform structure inside the filter building is excluded from the evaluation. They are not part of the main building vertical or lateral system, and information necessary for an assessment is not available. ➢ The interior architectural walls, rooms, frame, stairs, and mezzanine in the filter and shop/warehouse building are excluded from the evaluation. They are not part of the main building vertical or lateral system, and information necessary for an assessment is not available. ➢ Equipment and non-structural elements, including equipment and pipe supports, shelving, architectural components, stairs, and partition walls, are excluded from the evaluation. Deliverables: Draft and Final Structural Evaluation Report in PDF Format Task Order 1D Assumptions ➢ Budget assumes that all Task Order 1D work will be completed by July 1, 2023. ➢ All meetings are virtual meetings, unless noted otherwise in the scope of work. ➢ District comments on submitted documents will be provided in a single consolidated set. A single review of each document will be completed by the District. M)IWSC Fee Adjustments for Task Order 1D Task Order 1D includes the new scope items listed for Tasks 11, 12 and 14 as outlined in the above scope of work. The fee estimates for the Task Order 1D work items are summarized in Table 1 below. Detailed fee estimates for these items are presented on the following pages. Table 1. Task Order 1D Fee Estimate Task No. Added Work Fee Estimate Task 11 Electrical Assets Monitoring And Replacement Prioritization Analysis and TMs $56,624 Task 12 Luther Pass PS Vibration Support Field Visit and TM $33,980 Task 14 ACSE 41 Structural Evaluations for RAS Building, Filter Building, and Shop and Warehouse Building and Evaluation Report $195,248 Task Order 1D Total Fee $285,852 Task 5, 6, and 11 of the existing project tasks have remaining budgets that can be allotted to the Task Order 1D work. These items are summarized in Table 2. Table 2. Existing Budgets to Allocate to Task Order 1D Task No. Work Status Fee to allocate to Task Order 1D 5 All Task 5 work complete. Remaining budget may to be allocated $2,599 to Task Order 1D, Task 14 ASCE 41 Structural Evaluations 6 All Task 6 work complete. Remaining budget may to be allocated $7,086 to Task Order 1D, Task 14 ASCE 41 Structural Evaluations 11 Existing budgets for underground piping GIS updates and updates $30,486 to single line diagrams are being allocated to this current task order. Existing Budgets to Allocate to Task Order 1D $40,171 Table 3. Task Order 1D Fee Summary Description Fee to allocate to Task Order 1D Task Order 1D Fee Estimate $285,852 Budget Offsets from Existing Items $40,171 Task Order 1D Additional Fee Requested $245,681 South Tahoe Public Utility District Engineering Services for WWTP and Field Stations Condition Assessment Cost Proposal 2/7/2023 lull w S C WSC HDR ALL FIRMS Task •. Task -• • ., .� LaborUj • Labor.. Billing rates, $/hr $305 $273 $180 $158 11 Electrical Asset Monitoring and Replacement Prioritization 11.1 Monitoring Recommendations Development 4 4 $ 1,090 $ - $ 1,090 $ 9,309 $ 10,399 11.2 Monitoring Recommendations TM 4 8 12 $ 2,529 $ 100 $ 2,629 $ 6,173 $ 8,802 11.3 Pump Station Criticality Analysis 8 24 32 $ 6,496 $ 300 $ 6,796 $ 5,250 $ 12,046 11.4 Pump Station Replacement Prioritization TM 8 48 56 $ 10,813 $ 400 $ 11,213 $ 2,571 $ 13,784 11.5 Electrical Meetings and Coordination 8 12 20 $ 4,338 $ 200 $ 4,538 $ 7,054 $ 11,592 SUBTOTAL 0 32 92 0 124 $ 25,266 $ 1,000 $ 26,266 $ 30,358 $ 56,624 12 Luther Pass Pump Station Vibration Support 12.1 Luther Pass PS vibration support Field Visit and TM 6 6 $ 1,635 $ 100 $ 1,735 $ 26,250 $ 27,985 12.2 Luther Pass On -Call Support Services 12 12 $ 3,270 $ 100 $ 3,370 $ 2,625 $ 5,995 SUBTOTAL 0 18 0 0 18 $ 4,905 $ 200 $ 5,105 $ 28,875 $ 33,980 14 ASCE 41 Structural Evaluations 14.1 Data Collection and Field Visits 2 2 $ 545 $ - $ 545 $ 22,670 $ 23,215 14.2 Structural Evalaution and Analysis 2 2 $ 545 $ - $ 545 $ 102,493 $ 103,038 14.3 Structural Evaluation TM 4 4 8 $ 1,809 $ 100 $ 1,909 $ 32,274 $ 34,183 14.4 Opinion of Probable Construction Costs 2 2 $ 545 $ - $ 545 $ 13,107 $ 13,652 14.5 Structural Meetings and Coordination 8 4 12 $ 2,899 $ 100 $ 2,999 $ 18,161 $ 21,160 SUBTOTAL 0 18 8 0 26 $ 6,344 $ 200 $ 6,544 $ 188,704 $ 195,248 COLUMN TOTALS 0 68 100 0 168 $ 36,515 $ 1,400 $ 37,915 $ 247,937 $ 285,852 HDR Fee Estimate for Task 11 Electrical Asset Monitoring and Replacement Prioritization Task Description Develop Monitoring Plans QNQD Project Manager i Electrical Engineer 287.69 Project Control { F i Adminf Clerical 4 T Total HDR Labor Hours Total HDR Labor ($) Total HDR Expenses ($)' Total Dt ($) Develop table for each asset type 20 a 22 $6,299 $6,299 Document monitoring activities 2 10 2:567 $0 $2,567 Dratt and Final Monitoring TN -I J ..: 4 22 $5,679 $200 $5.879 LOF and COF categories for Pump Stations 2 PFovlde support to WSC 24 26 57,4419 $7,449 Project Management virtual meetings (2 hrs each) 6 7 6 6 $1.7 6 $1,726 4 tearn coordination meetings (30 min each) 7 14 $4,792 $200 $4,992 Subtotal Phase 2B 81 0 6 100 S28,512 $00 $28,912 • # 6 7 81 0 6 100 528,512 $44 $28,912 HDR Fee Estimate for Task 14 Structural Evaluations Task Description Project Administration Project Manager 390.72 2.1 4 38 8 Structural Engineer 226.00 72 10 32 64 Structural Drafting 226,00 Cost E,st $ 313.00 Adminl Clerical $ 146,00 ' . Total HDR Labor Hours 36 76 20 Total HDR Labor ($) $11,129 Total HDR Expenses ($) Total Cost J$) $11,129 QNQC Program Meetings and Workshops Subtotal Task 1 Data Collection and Review 3 17,8:3., 3 17,8 3., $6.167 $6.167 a Pr g 12 132 72 $35,131 $17, 690 $ 0 $4, D $35,131 $21, 59l] Structural Retrofrt Evaluation 16 360 376 $87,612 $87,61 Structural Evaluation Report 72 104 $22.902 $22.902 Opinion Of Probable Construction Cost I 36 J1 32 40 $12,483 $12, 483 Subtotal Task 2 S40 0 32 24 592 $140,586 K000 $144.586 0 74 582 a 32 36 724 17:5. 717 $ 4,000 $ 179.717 General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Greg Dupree, Accounting Manager MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Financial Transaction Authorization REQUESTED BOARD ACTION: Adopt Resolution No. 3240-23 authorizing Paul Hughes, Chief Financial Officer; Greg Dupree, Accounting Manager; Erika Franco, Accounting Supervisor; and Kim Garon, Accounting Technician to conduct financial transactions, superseding Resolution No. 3165-21. DISCUSSION: This Resolution authorizes the following staff to perform transfers between authorized bank accounts and ACH/wire transfers between authorized banks of US Bank, CAMP and Local Agency Investment Funds. Paul Hughes, Chief Financial Officer Greg Dupree, Accounting Manager Erika Franco, Accounting Supervisor (conditions set forth in resolution) Kim Garon, Accounting Technician (conditions set forth in resolution) SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3240-23 CONCURRENCE WITH REQUESTED ACTT ' CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES �t NO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3240-23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORIZING CERTAIN STAFF TO CONDUCT FINANCIAL TRANSACTIONS, SUPERSEDING RESOLUTION NO. 3165-21 WHEREAS, the Board of Directors needs the District's financial staff to conduct business on behalf of the South Tahoe Public Utility District; and WHEREAS, the Board of Directors of the South Tahoe Public Utility District (District) authorizes Paul Hughes, Chief Financial Officer, and Greg Dupree, Accounting Manager, following transactions: 1. Transfer funds between authorized bank accounts and investment pools. 2. Purchase or redeem investment instruments, as provided by the District's Investment Policy. 3. Execute ACH/wire fund transfers between authorized District bank accounts. 4. Establish wire fund transfers or approve electronic fund transfers to pay District obligations. WHEREAS, the Board of Directors of the South Tahoe Public Utility District authorizes Erika Franco, Accounting Supervisor, and Kim Garon, Accounting Technician, to perform the following financial transactions under the direction of or in the absence of either Paul Hughes, Chief Financial Officer, and Greg Dupree, Accounting Manager. 1. Transfer funds between authorized bank accounts and investment pools. 2. Execute ACH/wire fund transfers between authorized District bank accounts. 3. Execute pre -established ACH/wire fund transfers to pay District obligations. NOW, THEREFORE, BE IT RESOLVED, that this authorization will remain in full force until the Board gives written notice to the contrary. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution no. 3240-23 was duly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regularly scheduled meeting held on the 161" day of February 2023, by the following vote: AYES: NOES: ABSENT: ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Resolution No. 3240-23 Page 2 February 16, 2023 David Peterson, Board President South Tahoe Public Utility District General Manager John Thiel ■ TO: FROM: MEETING DATE ITEM - PROJECT NAME th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4e Board of Directors Greg Dupree, Accounting Manager February 16, 2023 Local Agency Investment Fund Financial Transaction Authorization REQUESTED BOARD ACTION: Adopt Resolution No. 3241-23 authorizing Paul Hughes, Chief Financial Officer; Greg Dupree, Accounting Manager; Erika Franco, Accounting Supervisor; and Kim Garon, Accounting Technician to conduct Local Agency Investment Fund Financial Transactions. DISCUSSION: This Resolution authorizes the following staff to perform transfers between authorized bank accounts and Local Agency Investment Funds. Paul Hughes, Chief Financial Officer Greg Dupree, Accounting Manager Erika Franco, Accounting Supervisor (conditions set forth in resolution) Kim Garon, Accounting Technician (conditions set forth in resolution) SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3241-23 CONCURRENCE WITH REQUESTED ACTT GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES t NO MO CATEGORY: Sewer/Water 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3241-23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT AUTHORZING CERTAIN STAFF TO CONDUCT LOCAL AGENCY INVESTMENT FUND TRANSACTIONS WHEREAS, the Board of Directors needs the District's financial staff to conduct business on behalf of the South Tahoe Public Utility District (District); and WHEREAS, The Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. seq. for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the Board of Directors of the District hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided there in is in the best interests of the District. NOW THEREFORE, BE IT RESOLVED, that the Board of Directors hereby authorized the deposit and withdrawal of District monies in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein. BE IT FURTHER RESOLVED, as follows: Section 1. The following District officers holding the title(s) specified herein below or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of the Resolution and the transactions contemplated hereby: Paul Hughes Chief Financial Officer Greg Dupree Accounting Manager Erika Franco Accounting Supervisor Kim Garon Accounting Technician II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Section 2. This Resolution shall remain in full force and effect until rescinded by the Board of Directors by a Resolution and a copy of the Resolution rescinding this Resolution is filed with the State Treasurer's Office. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution no. 3241-23 was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regular meeting held on the 16'" day of February 2023, by the following vote: AYES: NOES: ABSENT: ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Resolution No. 3241-23 Page 2 February 16, 2023 David Peterson, Board President South Tahoe Public Utility District General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM M TO: Board of Directors FROM: Brian Bartlett, Network/Telecomm Systems Administrator MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Microsoft Office 365 Licensing Agreement - Third Year REQUESTED BOARD ACTION: Approve the increased Microsoft licensing cost to complete the third year of the Microsoft Office 365 Licensing Agreement in the amount of $29,244.50. DISCUSSION: On November 19, 2020, the Board approved entering into a three-year Licensing Agreement for the Microsoft Office 365 G3 software. This enabled the District to upgrade our MS Office Suite to the latest available versions. The new software has enabled new collaboration features to help improve staff productivity and has made the software environment more secure through ongoing updates. The initial three-year expense of the Microsoft Office Licensing Agreement was projected to have a cost of $106,389.24. Since the initial Agreement, licensing for additional security features were added to efficiently manage and secure the new services. Additional user licensing was also required to accommodate staffing needs. The additional licensing needs increased the annual licensing cost and was not included as part of the initial Agreement presented to the Board. This has caused the projected three-year cost to surpass the initial approved estimate. The additional licensing increased the yearly cost by $9,748.17 per year. This increase brings the total three-year licensing cost to $135,633.74. Staff recommends approving additional licensing cost to complete the final year of the Licensing Agreement with Microsoft through CDW-G using the County of Riverside Agreement (Participating Agreement PSA-0001522) for the Microsoft Office 365 Suite. This Agreement leverages the buying power of the County of Riverside and is available to be leveraged by government agencies throughout State of California. It gives the District the best discounts available for purchasing Microsoft software licenses. Brian Bartlett February 16, 2023 Page 2 SCHEDULE: March 2023 COSTS: $29,244.50 ACCOUNT NO: 50/50-6030 BUDGETED AMOUNT AVAILABLE: $126,746 ATTACHMENTS: None CONCURRENCE WITH REQUESTED ACTT CATEGORY: Sewer/Water GENERAL MANAGER: YES J�, NO CHIEF FINANCIAL OFFICER: YES /`�/� NO General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Brent Goligoski, Associate Engineer MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: 2020 Luther Pass Pump Station Improvements Project REQUESTED BOARD ACTION: 1) Approve Change Order No. 4 to TNT Industrial Contractors, Inc., in the amount of <$130,117.00>; and 2) Authorize the General Manager to execute Change Order No. 4. DISCUSSION: Change Order No. 4 reduces the Scope of the Contract for work not performed and amends the Contract Time due to a construction delay which occurred during the Caldor Fire. A. The Contract included a bid item for permanent asphalt paving of the area disturbed during construction and staging. This work was intended to be completed after all other work, prior to demobilization. Due to multiple delays experienced throughout the project, the paving would have required a separate mobilization and potentially increased costs. Staff directed TNT Industrial Contractors, Inc. (TNT) to perform no work related to this bid item. This Change Order deletes this bid item entirely. The Contract included a unit price bid item to allow for additional work required to remove non excavatable rock. This Change Order reduces this bid item by the remaining quantity for work not performed. C. The Contract included an allowance for Unknown Conditions. Only one minor item of work was paid for under this bid item. This Change Order reduces this bid item by the remaining amount for work not performed. D. The Caldor Fire caused TNT's subcontractor, CST Covers, to delay work on installation of the Luther Pass Pump Station Tank 2 aluminum roof due to the smoke and evacuation orders resulting in an impact of 30 days to the critical path of this project. This Change Order adds an additional 30 days to the Contract Time. Brent Goligoski February 16, 2023 Page 2 Change Order No. 4 decreases the Contract Price from $1,962,274.35 to $1,832,157.35. Staff recommends that the Board approve Change Order No. 4 to the District's Contract with TNT Industrial Contractors, Inc., in the amount of <$130,1 17.00>. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Change Order No. 4 CONCURRENCE WITH REQUESTED ACTT GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES Q7 NO] CATEGORY: Sewer/Water 5�011-1 TaM0� CHANGE ORDER NUMBER 04 = Project:2020 LUTHER PASS PUMP STATION AGe��CUTILITY 1950 �P`G� IMPROVEMENTS PROJECT Contractor: TNT INDUSTRIAL CONTRACTORS, INC. Date: 2/16/2023 PO #: 2020-974. 2020-1000 The Contract Shall Be Changed As Follows: A. Delete Bid Item 15 to omit all labor, equipment, materials, and subcontractor costs allocated for 4" HMA Permanent Patch, as no work was directed under this bid item. The deletion of this bid item results in a credit to the District in the amount of $49,600.00. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM A IS <$49,600.00> B. Amend Bid Item 16 to reflect a decrease in the cubic yards (CY) of Non Excavatable Rock Removal from 100 CY to 46 CY, the actual volume of rock removal agreed to be paid. At the contract rate of $200.00 per CY, the decrease in the Contract Quantity results in a credit to the District in the amount of $10,800.00. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM B IS <$10,800.00> TOTAL FOR CHANGE ORDER NUMBER 4 IS A+B+C+D = <$130,117.00> Dollar Amounts Contract Time Original Contract $1,829,537.00 189 Calendar Days Previous Change Orders $132,737.35 263 Calendar Days Current Contract $1,962,274.35 452 Calendar Days THIS CHANGE ORDER <$130,117.00> 30 Calendar Days New Contract Total $1,832,157.35 482 Calendar Days Contractor agrees to make the herein -described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Date: Authorized By STPUD General Manager Date: Accepted By Contractor Date: Reviewed By C. Decrease Bid Item 17 by $69,717.00 to reflect actual work performed in response to Unknown Conditions, as documented in Time and Materials submission 7 (attached). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM C IS <$69,717.00> D. Amend the Contract Time to add an additional 30 consecutive calendar days as directed in Design Construction Memorandum #9, dated October 7, 2021. This additional time is to account for the period between August 21, 2021 through September 19, 2021 when no critical path work was performed. There is no change to the Contract Amount related to this change in Contract Time. TOTAL FOR ITEM A IS $0.00 TOTAL FOR CHANGE ORDER 4 IS A+B+C+D = <$130,117.00> 2 General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4h TO: Board of Directors FROM: Jeff Lee, Manager of Plant Operations Julie Ryan, Engineering Department Manager MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Emergency Response and Recovery Plan REQUESTED BOARD ACTION: (1) Accept the proposed Scope of Work from Kennedy Jenks for consulting services; and (2) Authorize the General Manager to execute Task Order No. 12A in the amount $27,973. DISCUSSION: In 2021, the District worked with Kennedy Jenks (KJ) to prepare an Emergency Response Plan for Water Systems, a federally mandated document that the District was required to submit to the EPA following a prescribed structure. Because there was budget funds remaining after the plan was submitted, staff continued working with KJ to update the District's Emergency Response and Recovery Plan (ERRP) for Water and Sewer systems to capture the "lessons learned" from the Caldor Fire. The update is nearing completion, and the original budget ($62,846) is depleted. KJ has submitted a proposal (attached) that will allow their team to finalize the ERRP and provide a roadmap for future updates of the District's emergency documents. KJ has requested the budget be augmented by $27,973, bringing the project total (for both emergency documents) to $90,819. The updated ERRP document will be finalized by March 31, 2023. The work will be performed by KJ as Task Order No. 12A under the existing Master Services Agreement for Consulting Services. SCHEDULE: by March 31, 2023 COSTS: $27,973 ACCOUNT NO: 1010-4405 BUDGETED AMOUNT AVAILABLE: <$21,447> ATTACHMENTS: Kennedy Jenks Proposal CONCURRENCE WITH REQUESTED ACTIO CATEGORY: Sewer/Water GENERAL MANAGER: YES NO _ CHIEF FINANCIAL OFFICER: YES7- NO Kennedy Jenks 9 February 2023 Julie Ryan Engineering Manager South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Proposal to Complete Update of Emergency Response and Recovery Plan (ERRP) Dear Ms. Ryan: As requested, Kennedy/Jenks Consultants (KJ) is pleased to provide this proposal for services to complete an update of the South Tahoe Public Utility District (District) ERRP. By developing the water system Emergency Response Plan (ERP), \and reviewing lessons learned from the Caldor Fire, the District determined that updating the District's ERRP for the water and wastewater utilities will better prepare the District in the event of a future emergency. This letter proposal provides a scope of work and budget that builds on our previous work on the District's ERP authorized under Task Order No. 12 on 9/15/2021, to cover the effort required to complete the ERRP. A key component of this project is frequent meetings with Jeff Lee and workshops with key District staff to update the ERRP. The workshops will allow those that are most familiar with the District's facilities and have been responders during an emergency to provide valuable input on what they would find useful in an emergency situation. We have developed the following scope of work and budget to complete the updated ERRP. Scope of Work Task 1 — Emergency Response and Recovery Plan Meetings and Workshops Additional meetings and workshops are needed to coordinate with District staff to discuss details re ERRP and the many appendices. The working document that has been under preparation will continue to be updated and reviewed in an iterative process. Task 1.1 —Meetings— Review and coordination Preparation and attendance at up to 5 meetings of up to 60 minutes with District ERRP lead, Jeff Lee, are anticipated to coordinate content creation and editing and revisions to complete the update of the ERRP and appendices. Task 1.2 — ERRP Workshops — Action Plans and Checklists and ERRP review Preparation and attendance at up to two (2) 90-minute workshops with management and implementing staff to discuss the content of the ERRP including the appendices containing action plans and checklists for specific emergencies and at specific facilities. 2882 Prospect Park Drive, Suite 240 Rancho Cordova, CA 95670 (650) 852-2817 1 Sachiltagaki@kennedyjenks.com k:1kj-projects\sacramento1202112170003.01_stpud-2021 emergency response plan\02-cntrctsagmts\2.01-primcontractlstpud-errp augmen t_kjproposal_020923.docx K Kennedy Jenks Julie Ryan South Tahoe Public Utility District 9 February 2023 Page 2 Task 1 Assumptions: Meeting and workshops will be conducted via Microsoft Teams. Meetings and workshops will be attended by two key KJ staff. Task 1 Deliverables: KJ will provide agendas, meeting materials, and meeting notes for each workshop described in Task 1. All draft and final deliverables are will be in electronic form (Word document, Excel spreadsheet, and/or PDF). Task 2 — Emergency Response and Recovery Plan Document Task 2.1 — Draft ERRP A draft ERRP document will be prepared, including word processing and formatting efforts to modify the existing Word document into a format suitable for electronic delivery. This draft will incorporate modifications to selected appendices, such as editing the water system ERP into an Emergency Action Plan (EAP), incorporating District review comments, and updating organization charts and tables. Task 2.2 — Final ERRP Following review of the updated draft ERRP by the District, the ERRP will be prepared in a formal report. This document will be provided to the District and if there are any final edits to be made, they would be included under this task. Task 2 Assumptions: The KJ team will use the working document saved to the Teams site to integrate the comments discussed during the various workshops. The members of the District that have access to this document will be able to review and provide comments directly. Task 2 Deliverables: Draft and Final ERRP document in electronic format Task 3 — Project Management and QA/QC As part of KJ's project management for the ERRP, KJ will provide monthly invoices and coordinate internal KJ staff in order to complete the scope of work. Senior KJ engineers will provide quality assurance and quality control (QA/QC) reviews of all content and deliverables prior to being finalized for the District. Task 3 Assumptions: It is assumed that this project will be completed by March 15, 2023. Task 3 Deliverables: Invoices will be submitted electronically. All deliverables are in electronic form (email, Word document, Excel spreadsheet and/or PDF). Task 4 —Optional Services A budget of $5,000 is provided for optional services including training workshops for District staff, additional meetings and/or additional edits of the ERRP document and appendices. https://kjcnet-my. she repoint.com/personaI/sachiitagaki_kennedyjenks_com/documents/documents/my-projects/2021/2170003.01_stpud_erp/admin/stpud-errp augment_kjproposal_020923.docx I' Kennedy Jenks Julie Ryan South Tahoe Public Utility District 9 February 2023 Page 3 Project Team Our key project team will include Sachi Itagaki, our Project Manager and Karina Yap, our Project Engineer. Budget The total budget and a summary of the cost breakdown for each task is shown below in accordance with our enclosed January 1, 2023 Rate Schedule. ours Total Fee Task 1 — ERRP Meetings and Workshops Task 2 --ERRP Document 26 54 $6,468 $12,397 Task 3 — Project Management and QA/QC 16 $4,108 Total ERRP Tasks 1-3 96 $22,973 Task 4 — Optional Services 22 $5,000 Total Tasks 1-4 118 $27,973 A budget summary describing the Task Order 12 budget authorizations for ERP preparation with this augmentation is also attached with the budget detail. Schedule KJ anticipates the ERRP completion schedule to be by March 15, 2023. We look forward to continuing our work with the District on this important project. Please contact Sachiko Itagaki at (650) 852-2817 if you have any questions or require additional information. Very truly yours, Kennedy/Jenks Consultants, Inc. '? 4�4 C' e� � � Sachiko Itagaki, P.E. Project Manager/Principal, One Water Practice Manager Enclosures Proposal Fee Estimate Budget Summary Rate Schedule — January 1, 2023 Jamie Kolkey, P.E. Northern California Operations https://kjcnet-my.sharepoint.com/personal/sachiitagaki_kennedyjenks_com/documents/documents/my-projects/2021/2170003.01_stpud_erp/admin/stpud-errp augment_kjproposal_020923.docx Proposal Fee Estimate V, Kennedy Jenks CLIENT Name: outh Tahoe Public Utilitv Distri PROJECT Description: ERRP Com Proposal/Job Number: 2170003*01 Date: 2/6/2023 January 1, 2023 Rates Classification: n U Ul 01 w a U N 0 w M U fn t WC c n �Ul N Q U y O a` Total a 3 + U) � C 9 Q J W @ + Hourly Rate: $285 $260 $200 $140 Hours Fees Task 1 - ERRP Meetings and Workshops Task 1 a - Meetings 6 6 12 $3,026 Task 1 b - ERRP Workshops 6 8 14 $3,442 Task 1 - Subtotal 12 0 14 0 26 $6,468 Task 2 - ERRP Document 2.1 draft ERRP 2.2 Final ERRP 10 24 2 36 $8,247 6 10 2 18 $4,150 Task 2 - Subtotal 16 0 34 4 54 $12,397 Task 3 - Project Management Project Management QA/QC 6 2 2 10 $2,486 6 6 $1,622 Task 3- Subtotal 6 6 2 2 16 $4,108 Task 4 - Optional Services Optional services 6 22 16 $5,000 Task 4 - Subtotal 6 0 16' 0 22 $5,000 All Tasks Total 40 6 66 6 118 $27,973 \\sac2\job\2021\2170003.01_STPUD-2021 Emergency Response Plan\02-CntrctsAgmts\2.01-PrimContract\ProposalFeeEstimate_STPUD_ERRP_augment©OMUnnedyuenks Consultants, Inc. rj I Kennedy Jenks STPUD RRA, ERP and ERRP Budget Summary 2/9/2023 Task Order No Date Title Authorized Budget 12 9/15/2021 Emergency Response Plan (ERP) Total authorized Budget expended to complete Water ERP Budget Remaining after ERP completion to be allocated to ERRP Authorization Needed to Complete ERRP ERRP Optional Services Total Proposed Authorization Grand Total ERP and ERRP $ 62,846 $ 62,846 $ 41,399 $ $ 21,448 22,973 $ 5,000 $ 27,973 $ 90,819 K Kennedy Jenks Client/Address: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Contract/Proposal Date: Proposal for Services to Complete Emergency Response and Recovery Plan February 6, 2023 Schedule of Charges January 1, 2023 PERSONNEL COMPENSATION Classification Hourly Rate Engineer -Scientist -Specialist 1............................................................................ $150 Engineer -Scientist -Specialist 2............................................................................ $180 Engineer -Scientist -Specialist 3............................................................................ $200 Engineer -Scientist -Specialist 4............................................................................ $220 Engineer -Scientist -Specialist 5............................................................................ $240 Engineer -Scientist -Specialist 6............................................................................ $260 Engineer -Scientist -Specialist 7............................................................................ $285 Engineer -Scientist -Specialist 8............................................................................ $305 Engineer -Scientist -Specialist 9............................................................................ $320 SeniorCAD-Designer.......................................................................................... $185 CAD-Designer..................................................................................................... $170 Senior CAD-Technician....................................................................................... $155 CAD-Technician.................................................................................................. $140 ProjectAssistant................................................................................................. $140 Administrative Assistant...................................................................................... $120 Aide....................................................................................................................... $95 In addition to the above Hourly Rates, a four percent Communications Charge will be added to Personnel Compensation for normal and incidental copies, communications and postage. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply, the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2023 through December 31, 2023. After December 31, 2023, invoices will reflect the Schedule of Charges currently in effect. PAYMENT OF CLAIMS Payroll 2/7/23 Total Payroll JP Morgan Chase Bank Cal Bank & Trust fiscal agent fees PNC Bank California SWRCB SRF loan payments Ameritas - Insurance Payments Total Vendor EFT Weekly Approved Check Batches February 1, 2023 February 8, 2023 Checks, Voids and Reissues Total Accounts Payable Checks Grand Total Pavroll EFTS & Checks FOR APPROVAL February 16, 2023 EFT CA Employment Taxes & W/H EFT Federal Employment Taxes & W/H EFT CalPERS Contributions EFT Empower Retirement -Deferred Comp EFT Stationary Engineers Union Dues EFT CDHP Health Savings (HSA) EFT Retirement Health Savings EFT United Way Contributions EFT Employee Direct Deposits CHK Employee Garnishments Total Water Sewer 441,045.73 560,508.13 104,765.71 154,298.18 52.50 52.50 2/7/2023 21,842.34 114,684.61 79,405.74 24,767.97 2,728.78 5,519.12 15,550.96 10.00 283,480.05 159.23 548,148.80 548,148.80 548,148.80 196,074.44 58,475.26 237,785.70 502,960.75 14,134.42 1,009,430.57 Total 1,001,553.86 259,063.89 105.00 1,260,722.75 $2, 818, 302.12 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 42363 - A-1 CHEMICAL INC 756815 Janitorial Supplies Inventory Paid by Check #111534 01/25/2023 02/08/2023 01/31/2023 02/08/2023 662.21 Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $662.21 Vendor 43721 - ACWA/]PIA 0698489 ACWA Medical/Vision Insurance Paid by Check #111474 01/04/2023 02/01/2023 02/28/2023 Vendor 43721 - ACWA/JPIA Totals Invoices Vendor 44039 - AFLAC 462406 Insurance Supplement Payable Paid by Check #111475 01/01/2023 02/01/2023 01/31/2023 Vendor 44039 - AFLAC Totals Invoices Vendor 48605 - AIRGAS USA LLC 9133517635 Field, Shop & Safety Supplies Paid by Check #111476 12/31/2022 02/01/2023 01/31/2023 Inventory 9134216431 Field, Shop & Safety Supplies Paid by Check #111476 01/23/2023 02/01/2023 01/31/2023 Inventory Vendor 48605 - AIRGAS USA LLC Totals Invoices Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO 229438 Office Supply Issues Paid by Check #111477 01/24/2023 02/01/2023 01/31/2023 229439 Office Supply Issues Paid by Check #111477 01/24/2023 02/01/2023 01/31/2023 229567 Office Supply Issues Paid by Check #111535 01/31/2023 02/08/2023 02/28/2023 229568 Office Supply Issues Paid by Check #111535 01/31/2023 02/08/2023 02/28/2023 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices Vendor 10906 - ALPINE COUNTY TAX COLLECTOR 2nd 22-23 Land Taxes Paid by Check #111536 09/12/2022 02/08/2023 02/28/2023 Vendor 10906 - ALPINE COUNTY TAX COLLECTOR Totals Invoices Vendor 48601 - ALPINE SMITH INC 26992-1 Grounds & Maintenance Paid by Check #111478 04/20/2022 02/01/2023 01/31/2023 3545 Grounds & Maintenance Paid by Check #111478 01/11/2023 02/01/2023 01/31/2023 Vendor 48601 - ALPINE SMITH INC Totals Invoices Vendor 49337 - AMAZON CAPITAL SERVICES INC. 1IF9-NTXQ-FRRK Grounds & Maintenance Paid by Check #111479 01/14/2023 02/01/2023 01/31/2023 16QF-6FHP-7YR7 Safety Equipment - Physicals Paid by Check #111479 01/20/2023 02/01/2023 01/31/2023 1QLQ-VXD6-7LYD Pump Stations Paid by Check #111479 01/20/2023 02/01/2023 01/31/2023 1XXY-NRRY-QNPC Small Tools Paid by Check #111537 01/27/2023 02/08/2023 01/31/2023 1]DP-TWQ4-61NQ Pump Stations Paid by Check #111537 01/30/2023 02/08/2023 01/31/2023 Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices Vendor 44580 - ARAMARK UNIFORM SERVICES 5980050655 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 1 200,619.81 $200,619.81 02/01/2023 1,149.52 1 $1,149.52 02/01/2023 536.11 02/01/2023 1,038.44 2 $1,574.55 02/01/2023 20.01 02/01/2023 15.01 02/08/2023 101.75 02/08/2023 60.00 4 $196.77 02/08/2023 47,525.95 1 $47,525.95 02/01/2023 (7.07) 02/01/2023 40.00 2 $32.93 02/01/2023 71.70 02/01/2023 347.98 02/01/2023 143.32 02/08/2023 99.48 02/08/2023 1,271.97 5 $1,934.45 02/01/2023 71.84 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 1 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980050656 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 69.91 5980050657 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 73.55 5980050658 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 49.53 5980050659 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 90.46 5980050660 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 97.60 5980050662 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 28.75 5980050663 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 10.49 5980050664 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 11.93 5980050665 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 21.14 5980050666 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 17.55 5980050667 Uniform Payable Paid by Check #111480 11/30/2022 02/01/2023 01/31/2023 02/01/2023 23.98 598000380 Uniform Payable Paid by Check #111480 01/03/2023 02/01/2023 01/31/2023 02/01/2023 (11.93) 598000381 Uniform Payable Paid by Check #111480 01/03/2023 02/01/2023 01/31/2023 02/01/2023 (17.55) 598000383 Uniform Payable Paid by Check #111480 01/03/2023 02/01/2023 01/31/2023 02/01/2023 (23.98) 598000384 Uniform Payable Paid by Check #111480 01/03/2023 02/01/2023 01/31/2023 02/01/2023 (49.53) 598000385 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (90.46) 598000386 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (97.60) 598000387 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (10.49) 598000388 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (28.75) 598000389 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (69.91) 598000392 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (73.55) 598000394 Uniform Payable Paid by Check #111480 01/05/2023 02/01/2023 01/31/2023 02/01/2023 (71.84) 598000396 Uniform Payable Paid by Check #111480 01/06/2023 02/01/2023 01/31/2023 02/01/2023 (21.14) 5980062075 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 90.06 5980062077 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 88.13 5980062079 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 91.77 5980062081 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 46.53 5980062086 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 109.80 5980062090 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 93.44 5980062093 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 18.39 5980062097 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 28.25 5980062099 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 7.49 5980062103 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 8.16 5980062104 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 18.14 5980062108 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 14.55 5980062109 Uniform Payable Paid by Check #111480 01/11/2023 02/01/2023 01/31/2023 02/01/2023 20.98 5980064054 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 68.84 5980064061 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 66.91 5980064066 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 70.55 5980064071 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 46.53 5980064079 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 87.46 5980064086 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 93.44 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 2 of 14 �N ate. sAa'�'r 1950 '1/ Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980064089 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 18.39 5980064094 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 28.25 5980064097 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 7.49 5980064098 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 8.16 5980064099 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 18.14 5980064103 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 14.55 5980064104 Uniform Payable Paid by Check #111480 01/18/2023 02/01/2023 01/31/2023 02/01/2023 20.98 5980066140 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 71.40 5980066142 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 68.77 5980066145 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 73.10 5980066149 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 49.62 5980066155 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 98.86 5980066160 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 95.98 5980066162 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 20.66 5980066166 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 30.67 5980066167 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 8.35 5980066169 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 10.64 5980066170 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 19.09 5980066173 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 17.67 5980066175 Uniform Payable Paid by Check #111538 01/25/2023 02/08/2023 01/31/2023 02/08/2023 22.01 5980067925 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 68.84 5980067929 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 66.91 5980067934 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 70.55 5980067937 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 46.53 5980067945 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 98.86 5980067954 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 95.81 5980067957 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 18.39 5980067959 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 28.25 5980067963 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 7.49 5980067966 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 8.16 5980067968 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 18.14 5980067972 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 14.55 5980067974 Uniform Payable Paid by Check #111538 02/01/2023 02/08/2023 02/28/2023 02/08/2023 20.98 Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 76 $2,335.66 Vendor 47961 - ARETE SYSTEMS 10703312 Contractual Services Paid by Check #111481 01/18/2023 02/01/2023 01/31/2023 02/01/2023 4,750.00 Vendor 47961 - ARETE SYSTEMS Totals Invoices 1 $4,750.00 Vendor 45202 - AT&T MOBILITY JANUARY 2023 Telephone Paid by Check #111482 01/19/2023 02/01/2023 01/31/2023 02/01/2023 227.90 Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $227.90 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 3 of 14 1950 Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 48612 - AUTOMATION DIRECT 14672783 Pump Stations Paid by Check #111539 02/02/2023 02/08/2023 02/28/2023 02/08/2023 206.63 Vendor 48612 - AUTOMATION DIRECT Totals Invoices 1 $206.63 Vendor 49339 - BASEFORM INC 12232022-161 Pipe -Covers & Manholes Paid by Check #111483 12/23/2022 02/01/2023 01/31/2023 02/01/2023 2,430.00 12252022-162 Pipe -Covers & Manholes Paid by Check #111483 12/25/2022 02/01/2023 01/31/2023 02/01/2023 2,516.00 Vendor 49339 - BASEFORM INC Totals Invoices 2 $4,946.00 Vendor 44109 - BB&H BENEFIT DESIGNS 86339 Contractual Services Paid by Check #111484 01/03/2023 02/01/2023 02/28/2023 02/01/2023 232.00 Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 1 $232.00 Vendor 45009 - BENTLY AGROWDYNAMICS 209690 Biosolid Disposal Costs Paid by Check #111485 01/27/2023 02/01/2023 01/31/2023 02/01/2023 1,216.50 Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 1 $1,216.50 Vendor 42978 - BROWNSTEIN HYATT 921918 Legal Services December 2022 HR Paid by EFT #68 01/12/2023 02/01/2023 01/31/2023 02/01/2023 225.00 922136 Legal Services December 2022 Paid by EFT #68 01/13/2023 02/01/2023 01/31/2023 02/01/2023 36,936.50 Vendor 42978 - BROWNSTEIN HYATT Totals Invoices 2 $37,161.50 Vendor 12892 - CA DEPT OF TAX & FEE ADM L0018184874 Regulatory Operating Permits Paid by Check #111540 01/09/2023 02/08/2023 01/31/2023 02/08/2023 2,959.90 Vendor 12892 - CA DEPT OF TAX & FEE ADM Totals Invoices 1 $2,959.90 Vendor 48681 - CADENCE TEAM INC 3371 District Computer Supplies Paid by Check #111486 01/30/2023 02/01/2023 01/31/2023 02/01/2023 4,900.00 Vendor 48681 - CADENCE TEAM INC Totals Invoices 1 $4,900.00 Vendor 49220 - CAMPORA PROPANE 2670271 Propane Paid by Check #111487 01/05/2023 02/01/2023 01/31/2023 02/01/2023 1,335.49 Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $1,335.49 Vendor 13230 - CAROLLO ENGINEERS FB32291 Tahoe Keys Sewer PS Rehab Paid by Check #111488 01/19/2023 02/01/2023 01/31/2023 02/01/2023 1,743.00 Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $1,743.00 Vendor 40176 - CASHMAN EQUIPMENT INPS3725164 Automotive Paid by Check #111489 01/23/2023 02/01/2023 01/31/2023 02/01/2023 875.70 Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $875.70 Vendor 42328 - CDW-G CORP GF62025 Computer Purchases Paid by Check #111541 01/17/2023 02/08/2023 01/31/2023 02/08/2023 1,074.55 GF77899 Computer Purchases Paid by Check #111541 01/18/2023 02/08/2023 01/31/2023 02/08/2023 246.26 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 4 of 14 t AGeCI e r 1 s 5 0' G` UTILITY 01 Invoice Number Invoice Descriptic GH83450 Service Contracts Vendor 40343 - CHEMSEARCH INC 8093451 Service Contracts Vendor 12535 - CITY OF SOUTH LAKE TAHOE AR193642 Pipe -Covers & Manholes Vendor 40512 - CODALE ELECTRIC SUPPLY S7986398.001 Buildings Vendor 49778 - COLUMN SOFTWARE PBC B41A7C18-0014 Ads -Legal Notices Vendor 49703 - COREY A CORBIN T2 Jan 23 REIMB Dues - Memberships - Certification Vendor 42897 - CWEA HerreraLabG2 23 Dues - Memberships - Certification Vendor 44739 - CYBER SECURITY SOURCE 11393 District Computer Supplies Vendor 48289 - DIY HOME CENTER Jan 23 Stmt Buildings & Shop Supplies Vendor 49933 - JOSHUA DOHERTY DMV REIMB Safety Equipment - Physicals Vendor 44263 - ENS RESOURCES INC Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Paid by Check #111490 01/23/2023 02/01/2023 01/31/2023 02/01/2023 5,918.59 Vendor 42328 - CDW-G CORP Totals Invoices 3 $7,239.40 Paid by Check #111542 01/20/2023 02/08/2023 02/28/2023 02/08/2023 397.83 Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $397.83 Paid by Check #111543 01/19/2023 02/08/2023 01/31/2023 02/08/2023 17,375.00 Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $17,375.00 Paid by Check #111544 01/27/2023 02/08/2023 01/31/2023 02/08/2023 638.37 Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $638.37 Paid by Check #111545 01/30/2023 02/08/2023 02/28/2023 02/08/2023 99.40 Vendor 49778 - COLUMN SOFTWARE PBC Totals Invoices 1 $99.40 Paid by Check #111491 01/30/2023 02/01/2023 01/31/2023 02/01/2023 60.00 Vendor 49703 - COREY A CORBIN Totals Invoices 1 $60.00 Paid by Check #111546 12/20/2022 02/08/2023 02/28/2023 02/08/2023 100.00 Vendor 42897 - CWEA Totals Invoices 1 $100.00 Paid by Check #111492 01/27/2023 02/01/2023 01/31/2023 02/01/2023 332.78 Vendor 44739 - CYBER SECURITY SOURCE Totals Invoices 1 $332.78 Paid by Check #111547 01/31/2023 02/08/2023 01/31/2023 02/08/2023 713.30 Vendor 48289 - DIY HOME CENTER Totals Invoices 1 $713.30 Paid by Check #111548 02/02/2023 02/08/2023 02/28/2023 02/08/2023 90.87 Vendor 49933 - JOSHUA DOHERTY Totals Invoices 1 $90.87 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 5 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 3251 Contractual Services Paid by Check #111549 02/04/2023 02/08/2023 01/31/2023 02/08/2023 5,000.00 Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $5,000.00 Vendor 42100 - ENVIRONMENTAL RESOURCES ASSO 029954 Laboratory Supplies Paid by Check #111550 01/24/2023 02/08/2023 01/31/2023 02/08/2023 213.75 Vendor 42100 - ENVIRONMENTAL RESOURCES ASSO Totals Invoices 1 $213.75 Vendor 48224 - ERA 030040 Laboratory Supplies Paid by Check #111551 01/24/2023 02/08/2023 01/31/2023 02/08/2023 200.27 Vendor 48224 - ERA Totals Invoices 1 $200.27 Vendor 49573 - EUROFINS TESTAMERICA 3800016348 Monitoring Paid by Check #111493 01/20/2023 02/01/2023 01/31/2023 02/01/2023 500.00 3800016742 Monitoring Paid by Check #111493 01/24/2023 02/01/2023 01/31/2023 02/01/2023 50.00 Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 2 $550.00 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC 905707531 Service Contracts Paid by Check #111552 02/01/2023 02/08/2023 02/28/2023 02/08/2023 122.20 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $122.20 Vendor 48551 - EZKEM 6948 Laboratory Supplies Paid by Check #111494 01/23/2023 02/01/2023 01/31/2023 02/01/2023 44.00 Vendor 48551 - EZKEM Totals Invoices 1 $44.00 Vendor 14890 - FEDEX 8-021-32736 Postage Expenses Paid by Check #111495 01/27/2023 02/01/2023 01/31/2023 02/01/2023 22.23 Vendor 14890 - FEDEX Totals Invoices 1 $22.23 Vendor 41263 - FERGUSON ENTERPRISES LLC 0314025 Aeration Valves Paid by Check #111553 01/19/2023 02/08/2023 01/31/2023 02/08/2023 10,284.18 0410089 Primary Equipment Paid by Check #111496 01/27/2023 02/01/2023 01/31/2023 02/01/2023 36.56 0412805 Luther Pass Pump Station Paid by Check #111553 01/30/2023 02/08/2023 01/31/2023 02/08/2023 75.34 Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 3 $10,396.08 Vendor 40252 - FGL ENVIRONMENTAL 300095A Monitoring Paid by Check #111497 01/24/2023 02/01/2023 01/31/2023 02/01/2023 138.00 Vendor 40252 - FGL ENVIRONMENTAL Totals Invoices 1 $138.00 Vendor 48402 - FLYERS ENERGY LLC 23-738474 Gasoline & Diesel Fuel Inventory Paid by Check #111498 01/20/2023 02/01/2023 01/31/2023 02/01/2023 4,640.00 23-742443 Gasoline Fuel Inventory Paid by Check #111554 01/27/2023 02/08/2023 01/31/2023 02/08/2023 1,740.60 23-746818 Gasoline Fuel Inventory Paid by Check #111554 02/01/2023 02/08/2023 02/28/2023 02/08/2023 2,128.61 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 3 $8,509.21 Vendor 49458 - GEOTAB USA INC Run by Erika Franco on 02/08/2023 12:07:25 PM Page 6 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount IN328806 Service Contracts Paid by Check #111555 01/31/2023 02/08/2023 01/31/2023 02/08/2023 691.25 Vendor 49458 - GEOTAB USA INC Totals Invoices 1 $691.25 Vendor 43111 - GFS CHEMICALS INC CINV-111312 Laboratory Supplies Paid by Check #111499 01/23/2023 02/01/2023 01/31/2023 02/01/2023 236.44 CINV-111517 Laboratory Supplies Paid by Check #111556 01/26/2023 02/08/2023 01/31/2023 02/08/2023 371.23 Vendor 43111 - GFS CHEMICALS INC Totals Invoices 2 $607.67 Vendor 15600 - GRAINGER 9576364864 Wells Paid by Check #111500 01/17/2023 02/01/2023 01/31/2023 02/01/2023 1,269.59 9576364872 Wells Paid by Check #111500 01/17/2023 02/01/2023 01/31/2023 02/01/2023 2,381.09 9578326911 Wells Paid by Check #111500 01/19/2023 02/01/2023 01/31/2023 02/01/2023 422.45 9581812493 Automotive Paid by Check #111557 01/23/2023 02/08/2023 01/31/2023 02/08/2023 1,371.17 9583701785 Wells & Shop Supplies Paid by Check #111500 01/23/2023 02/01/2023 01/31/2023 02/01/2023 958.27 9586079106 Automotive Paid by Check #111557 01/25/2023 02/08/2023 01/31/2023 02/08/2023 1,547.02 9588299165 Shop Supplies Paid by Check #111557 01/26/2023 02/08/2023 01/31/2023 02/08/2023 666.93 9589509224 Secondary Equipment Paid by Check #111557 01/27/2023 02/08/2023 01/31/2023 02/08/2023 620.46 9592079793 Shop Supplies Paid by Check #111557 01/31/2023 02/08/2023 01/31/2023 02/08/2023 (666.93) 9592368964 Grounds & Maintenance Paid by Check #111557 01/31/2023 02/08/2023 01/31/2023 02/08/2023 110.81 9592529250 Buildings Paid by Check #111557 01/31/2023 02/08/2023 01/31/2023 02/08/2023 850.14 9594074784 Pump Stations Paid by Check #111557 02/01/2023 02/08/2023 02/28/2023 02/08/2023 341.58 Vendor 15600 - GRAINGER Totals Invoices 12 $9,872.58 Vendor 48448 - GRANITE CONSTRUCTION SUPPLY 3734069 Safety Equipment - Physicals Paid by Check #111501 09/30/2022 02/01/2023 01/31/2023 02/01/2023 13,231.12 Vendor 48448 - GRANITE CONSTRUCTION SUPPLY Totals Invoices 1 $13,231.12 Vendor 15800 - HACH CO 13434586 Laboratory Supplies Paid by Check #111558 01/24/2023 02/08/2023 01/31/2023 02/08/2023 503.83 13437244 Laboratory Supplies Paid by Check #111558 01/24/2023 02/08/2023 01/31/2023 02/08/2023 93.58 Vendor 15800 - HACH CO Totals Invoices 2 $597.41 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS 129613 Service Contracts Paid by Check #111559 02/02/2023 02/08/2023 01/31/2023 02/08/2023 520.82 129685 Service Contracts Paid by Check #111559 02/02/2023 02/08/2023 01/31/2023 02/08/2023 75.43 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $596.25 Vendor 49604 - HOUSTON MAGNANI AND ASSOCIATES 6691 Contractual Services Paid by Check #111560 01/27/2023 02/08/2023 01/31/2023 02/08/2023 800.00 Vendor 49604 - HOUSTON MAGNANI AND ASSOCIATES Totals Invoices 1 $800.00 Vendor 48832 - NANCY HUSSMANN February 2023 Personnel Expense Paid by Check #111502 02/07/2023 02/01/2023 02/28/2023 02/01/2023 427.97 Vendor 48832 - NANCY HUSSMANN Totals Invoices 1 $427.97 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 7 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC 57935 Automotive Paid by Check #111503 01/26/2023 02/01/2023 01/31/2023 02/01/2023 497.78 Vendor 45122 - HYDRAULIC INDUSTRIAL SERVICES INC Totals Invoices 1 $497.78 Vendor 43208 - IN -SITU INC 00158245 Replace pH Meter Paid by Check #111504 01/12/2023 02/01/2023 01/31/2023 02/01/2023 4,592.88 Vendor 43208 - IN -SITU INC Totals Invoices 1 $4,592.88 Vendor 48140 - INTEGRITY LOCKSMITH i36798 Shop Supplies Paid by Check #111505 01/25/2023 02/01/2023 01/31/2023 02/01/2023 38.01 Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $38.01 Vendor 16653 - JENSEN PRECAST CD99182342 Manhole Frames - Lids - Other Paid by Check #111506 01/13/2023 02/01/2023 01/31/2023 02/01/2023 2,201.10 Parts Inventory Vendor 16653 - JENSEN PRECAST Totals Invoices 1 $2,201.10 Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC 160147 Wells Paid by Check #111507 12/21/2022 02/01/2023 01/31/2023 02/01/2023 23,417.25 160553 Wells Paid by Check #111507 01/13/2023 02/01/2023 01/31/2023 02/01/2023 26,466.50 160905 Al Tahoe Well Rehab/Bayview Paid by Check #111507 01/30/2023 02/01/2023 01/31/2023 02/01/2023 44,947.35 Backup Power Vendor 40821 - KENNEDY/JENKS CONSULTANTS INC Totals Invoices 3 $94,831.10 Vendor 43694 - KIMBALL MIDWEST 100700127 Shop Supplies Paid by Check #111508 01/26/2023 02/01/2023 01/31/2023 02/01/2023 761.25 Vendor 43694 - KIMBALL MIDWEST Totals Invoices 1 $761.25 Vendor 44988 - LAKE TAHOE UNIFIED SCHOOL DISTRICT 02501052000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 6,910.95 02501070000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 1,185.30 02510650000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 1,641.42 02520030000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 1,420.87 02578101000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 1,961.28 03204004000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 10,659.57 03403004000 Public Agency Rebates Paid by Check #111561 11/02/2022 02/08/2023 01/31/2023 02/08/2023 2,631.85 Vendor 44988 -LAKE TAHOE UNIFIED SCHOOL DISTRICT Totals Invoices 7 $26,411.24 Vendor 49926 - JEFFREY LENORE 3116403 Clothes Washer Rebate Program Paid by Check #111509 01/25/2023 02/01/2023 01/31/2023 02/01/2023 200.00 Vendor 49926 - JEFFREY LENORE Totals Invoices 1 $200.00 Vendor 49591 - JUDY LEONG Feb 23 Contractual Services Paid by Check #111510 02/01/2023 02/01/2023 02/28/2023 02/01/2023 20.00 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 8 of 14 5013, n 'a",F Payment of Claims m- _ Payment Date Range 02/01/23 - 02/08/23 190 Report By Vendor - Invoice AG@SIC r . 1950 G� UTILITY D1 Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49591 - JUDY LEONG Totals Invoices 1 $20.00 Vendor 45135 - LES SCHWAB TIRE CENTER 66100446494 Automotive Paid by Check #111511 01/06/2023 02/01/2023 01/31/2023 02/01/2023 1,496.59 Vendor 45135 - LES SCHWAB TIRE CENTER Totals Invoices 1 $1,496.59 Vendor 49927 - ROBERT LEVENSON 3364403 Toilet Rebate Program Paid by Check #111512 01/25/2023 02/01/2023 01/31/2023 02/01/2023 59.50 Vendor 49927 - ROBERT LEVENSON Totals Invoices 1 $59.50 Vendor 22550 - LIBERTY UTILITIES JANUARY 2023 Electricity Paid by Check #111513 01/31/2023 02/01/2023 01/31/2023 02/01/2023 31,868.61 JANUARY 2023-2 Electricity Paid by Check #111562 02/02/2023 02/08/2023 01/31/2023 02/08/2023 15,394.22 Vendor 22550 - LIBERTY UTILITIES Totals Invoices 2 $47,262.83 Vendor 49065 - LIFE TECHNOLOGIES CORPORATION 82563105 Laboratory Supplies Paid by Check #111563 01/24/2023 02/08/2023 02/28/2023 02/08/2023 2,145.59 Vendor 49065 - LIFE TECHNOLOGIES CORPORATION Totals Invoices 1 $2,145.59 Vendor 45059 - LUMOS & ASSOCIATES 116293 Waterline Replacements Paid by Check #111564 01/24/2023 02/08/2023 01/31/2023 02/08/2023 12,190.00 Vendor 45059 - LUMOS & ASSOCIATES Totals Invoices 1 $12,190.00 Vendor 19248 - MALLORY SAFETY & SUPPLY LLC 5535627 Field, Shop & Safety Supplies Paid by Check #111565 01/23/2023 02/08/2023 01/31/2023 02/08/2023 298.06 Inventory Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals Invoices 1 $298.06 Vendor 17900 - MC MASTER CARR SUPPLY CO 91827183 Secondary Equipment Paid by Check #111566 01/27/2023 02/08/2023 02/28/2023 02/08/2023 2,865.20 Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 1 $2,865.20 Vendor 18150 - MEEKS BUILDING CENTER Jan 23 Stmt Shop Supplies & Small Tools Paid by Check #111567 12/31/2022 02/08/2023 01/31/2023 02/08/2023 1,156.62 Vendor 18150 - MEEKS BUILDING CENTER Totals Invoices 1 $1,156.62 Vendor 48628 - MENEGON'S HARDWARE 070002 Small Tools Paid by Check #111568 01/10/2023 02/08/2023 01/31/2023 02/08/2023 90.98 070132 Luther Pass Pump Station Paid by Check #111568 01/30/2023 02/08/2023 01/31/2023 02/08/2023 45.66 Vendor 48628 - MENEGON'S HARDWARE Totals Invoices 2 $136.64 Vendor 49928 - GERALD MITCHELL 2831125 Clothes Washer Rebate Program Paid by Check #111514 01/25/2023 02/01/2023 01/31/2023 02/01/2023 200.00 Vendor 49928 - GERALD MITCHELL Totals Invoices 1 $200.00 Vendor 49932 - FRANK MUSCAT Run by Erika Franco on 02/08/2023 12:07:25 PM Page 9 of 14 5013, n 'a",F 190 m- _ AG@SIC r . 1950 G� UTILITY D1 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing G/L Date Received Date Payment Date Invoice Net Amount Mailbox REIMB Miscellaneous Liability Claims Paid by Check #111569 02/03/2023 02/08/2023 02/28/2023 02/08/2023 35.35 Vendor 49932 - FRANK MUSCAT Totals Invoices 1 $35.35 Vendor 49765 - NAPA AUTO PARTS Jan 23 Stmt Automotive & Shop Supplies Paid by Check #111570 01/31/2023 02/08/2023 01/31/2023 02/08/2023 5,066.45 Vendor 49765 - NAPA AUTO PARTS Totals Invoices 1 $5,066.45 Vendor 49208 - NEVADA NEWS GROUP 30161 Ads -Legal Notices Paid by Check #111571 01/31/2023 02/08/2023 01/31/2023 02/08/2023 618.50 30162 Ads -Legal Notices Paid by Check #111571 01/31/2023 02/08/2023 02/28/2023 02/08/2023 730.00 Vendor 49208 - NEVADA NEWS GROUP Totals Invoices 2 $1,348.50 Vendor 40124 - NORTHERN TOOL & EQUIP 51688448 Automotive Paid by Check #111515 01/23/2023 02/01/2023 01/31/2023 02/01/2023 995.06 Vendor 40124 - NORTHERN TOOL & EQUIP Totals Invoices 1 $995.06 Vendor 44607 - OLIN/PIONEER AMERICAS LLC 900235702 Hypochlorite Paid by Check #111516 01/25/2023 02/01/2023 01/31/2023 02/01/2023 10,241.80 Vendor 44607 - OLIN/PIONEER AMERICAS LLC Totals Invoices 1 $10,241.80 Vendor 49820 - PACIFIC OFFICE AUTOMATION 899888 Security Measures Paid by Check #111572 02/06/2023 02/08/2023 02/28/2023 02/08/2023 17,720.60 Vendor 49820 - PACIFIC OFFICE AUTOMATION Totals Invoices 1 $17,720.60 Vendor 20150 - PETTY CASH Feb-23 Petry Cash Paid by Check #111517 01/30/2023 02/01/2023 01/31/2023 02/01/2023 551.07 Vendor 20150 - PETTY CASH Totals Invoices 1 $551.07 Vendor 47803 - REDWOOD PRINTING 33584 Office Supplies Paid by Check #111518 01/26/2023 02/01/2023 01/31/2023 02/01/2023 127.00 Vendor 47803 - REDWOOD PRINTING Totals Invoices 1 $127.00 Vendor 48144 - RELIANCE STANDARD FEB23A LTD/Life Insurance Management Paid by Check #111519 02/01/2023 02/01/2023 02/28/2023 02/01/2023 2,558.35 FEB23B LTD/Life Insurance Union/Board Paid by Check #111519 02/01/2023 02/01/2023 02/28/2023 02/01/2023 3,289.26 Payable Vendor 48144 - RELIANCE STANDARD Totals Invoices 2 $5,847.61 Vendor 49911 - SEARCHPROS STAFFING LLC 23012450 Contractual Services Paid by Check #111520 01/24/2023 02/01/2023 01/31/2023 02/01/2023 1,471.10 23013148 Contractual Services Paid by Check #111573 01/31/2023 02/08/2023 01/31/2023 02/08/2023 1,812.65 Vendor 49911 - SEARCHPROS STAFFING LLC Totals Invoices 2 $3,283.75 Vendor 22300 - SHAPE INCORPORATED 1668 Replace Scum Pump Paid by Check #111521 11/30/2022 02/01/2023 01/31/2023 02/01/2023 3,653.45 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 10 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 1758 Replace Scum Pump Paid by Check #111521 12/28/2022 02/01/2023 01/31/2023 02/01/2023 4,152.72 Vendor 22300 - SHAPE INCORPORATED Totals Invoices 2 $7,806.17 Vendor 47956 - SIERRA CRANE AND HOIST INC R062308 Service Contracts Paid by Check #111574 10/14/2022 02/08/2023 01/31/2023 02/08/2023 7,000.00 Vendor 47956 - SIERRA CRANE AND HOIST INC Totals Invoices 1 $7,000.00 Vendor 48172 - SNAP ON TOOLS 01252357992 Small Tools Paid by Check #111575 01/25/2023 02/08/2023 01/31/2023 02/08/2023 129.96 Vendor 48172 - SNAP ON TOOLS Totals Invoices 1 $129.96 Vendor 44577 - SOUNDPROS INC 230122-50 Public Relations Expense Paid by Check #111576 01/22/2023 02/08/2023 02/28/2023 02/08/2023 49.00 Vendor 44577 - SOUNDPROS INC Totals Invoices 1 $49.00 Vendor 23450 - SOUTH TAHOE REFUSE Jan 23 Stmt Refuse Disposal Paid by Check #111577 02/01/2023 02/08/2023 01/31/2023 02/08/2023 3,315.00 Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $3,315.00 Vendor 45168 - SOUTHWEST GAS JANUARY 2023 Natural Gas Paid by Check #111522 01/23/2023 02/01/2023 01/31/2023 02/01/2023 37,454.56 JANUARY 2023-2 Natural Gas Paid by Check #111578 01/30/2023 02/08/2023 01/31/2023 02/08/2023 2,764.33 Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $40,218.89 Vendor 49064 -STAPLES BUSINESS ADVANTAGE 3529193126 Office Supply Issues Paid by Check #111579 01/28/2023 02/08/2023 01/31/2023 02/08/2023 472.02 3529193127 Office Supply Issues Paid by Check #111579 01/28/2023 02/08/2023 01/31/2023 02/08/2023 33.95 3529193128 Office Supply Issues Paid by Check #111523 01/28/2023 02/01/2023 01/31/2023 02/01/2023 228.99 3529193129 Office Supply Issues Paid by Check #111523 01/28/2023 02/01/2023 01/31/2023 02/01/2023 559.80 3529193131 Office Supplies Paid by Check #111523 01/28/2023 02/01/2023 01/31/2023 02/01/2023 276.57 Vendor 49064 - STAPLES BUSINESS ADVANTAGE Totals Invoices 5 $1,571.33 Vendor 48617 - STEEL-TOE-SHOES.COM STP020123 Safety Equipment - Physicals Paid by Check #111580 02/01/2023 02/08/2023 02/28/2023 02/08/2023 201.18 STP020323 Safety Equipment - Physicals Paid by Check #111580 02/03/2023 02/08/2023 02/28/2023 02/08/2023 222.88 Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 2 $424.06 Vendor 48267 - SUMMIT COMPANIES ABC FIRE 571057984 Buildings Paid by Check #111524 01/19/2023 02/01/2023 01/31/2023 02/01/2023 2,910.82 Vendor 48267 -SUMMIT COMPANIES ABC FIRE Totals Invoices 1 $2,910.82 Vendor 48441 - SWRCB-ELAP FEES EA-RE-0723-1569 Dues - Memberships - Paid by Check #111581 01/03/2023 02/08/2023 01/31/2023 02/08/2023 6,550.00 Certification Run by Erika Franco on 02/08/2023 12:07:25 PM Page 11 of 14 90 13 l n 'a",F Payment of Claims _ Payment Date Range 02/01/23 - 02/08/23 190 m- Report By Vendor - Invoice AG@SIC r . 1950 G� Summary Listing UTILITY D1 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount EA-LA-0123-1569 Dues - Memberships - Paid by Check #111581 02/01/2023 02/08/2023 02/28/2023 02/08/2023 5,000.00 Certification Vendor 48441 - SWRCB-ELAP FEES Totals Invoices 2 $11,550.00 Vendor 48511 - SWRCB/DWOCP ButzT2 2023 Dues - Memberships - Paid by Check #111582 02/03/2023 02/08/2023 02/28/2023 02/08/2023 60.00 Certification RutherdaleT2 23 Dues - Memberships - Paid by Check #111582 02/03/2023 02/08/2023 02/28/2023 02/08/2023 90.00 Certification Vendor 48511 - SWRCB/DWOCP Totals Invoices 2 $150.00 Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Jan 23 Stmt Refuse Disposal & Biosolid Paid by Check #111583 02/01/2023 02/08/2023 01/31/2023 02/08/2023 15,580.00 Disposal Costs Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $15,580.00 Vendor 49032 - TAHOE BEACH & SKI CLUB Jan 23 Stmt Standby Accommodations Paid by Check #111584 02/03/2023 02/08/2023 01/31/2023 02/08/2023 212.60 Vendor 49032 - TAHOE BEACH & SKI CLUB Totals Invoices 1 $212.60 Vendor 48886 - TAHOE CITY PUD 4TCPUDPI TCPUD Propl 2019 Paid by Check #111525 01/27/2023 02/01/2023 01/31/2023 02/01/2023 32,656.25 Implementation IRWM Inv#4 Vendor 48886 - TAHOE CITY PUD Totals Invoices 1 $32,656.25 Vendor 48229 -TAHOE DAILY TRIBUNE IN78017 Ads -Legal Notices Paid by Check #111585 01/31/2023 02/08/2023 01/31/2023 02/08/2023 850.00 Vendor 48229 -TAHOE DAILY TRIBUNE Totals Invoices 1 $850.00 Vendor 49731 - TANGENT INC INV-03117-V8Q4W3 Service Contracts Paid by Check #111586 01/27/2023 02/08/2023 01/31/2023 02/08/2023 525.00 Vendor 49731 - TANGENT INC Totals Invoices 1 $525.00 Vendor 48877 - SHELLY THOMSEN MILEAGE100522 Travel - Meetings - Education Paid by Check #111587 02/06/2023 02/08/2023 01/31/2023 02/08/2023 97.50 Vendor 48877 - SHELLY THOMSEN Totals Invoices 1 $97.50 Vendor 43718 - USA BLUE BOOK 248038 Repair - Maintenance Water Paid by Check #111588 01/26/2023 02/08/2023 01/31/2023 02/08/2023 8,205.76 Tanks 215076 Grounds & Maintenance Paid by Check #111526 01/27/2023 02/01/2023 01/31/2023 02/01/2023 244.52 251570 Grounds & Maintenance Paid by Check #111526 01/30/2023 02/01/2023 01/31/2023 02/01/2023 (40.73) Vendor 43718 - USA BLUE BOOK Totals Invoices 3 $8,409.55 Vendor 48586 - VINCIGUERRA CONSTRUCTION INC 23-02A Waterline, Black Bart Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 251,121.30 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 12 of 14 IsAp'�r 1950 'I Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 23-02AR Waterline, Black Bart Retainage Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 (12,556.07) 23-19A Secondary Clarifier #1 Rehab Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 45,000.00 23-19AR Secondary Clarifier #1 Rehab Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 (2,250.00) Retainage 23-19B Secondary Clarifier #2 Rehab Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 45,000.00 23-19BR Secondary Clarifier #2 Rehab Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 (2,250.00) Retainage 23-19C Sewer Field Communication Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 6,511.00 Upgrades Phase 2 23-19CR Sewer Field Communication Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 (325.55) Upgrades Phase 2 Retainage 23-19D Water Field Communication Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 6,511.00 Upgrades Phase 2 23-19DR Water Field Communication Paid by Check #111527 12/31/2022 02/01/2023 01/31/2023 02/01/2023 (325.55) Upgrades Phase 2 Retainage Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 10 $336,436.13 Vendor 49845 - WAGEWORKS INC 1222 TR106660 Dec 22 Cobra Admin Fee Paid by Check #111528 12/01/2022 02/01/2023 01/31/2023 02/01/2023 130.80 Vendor 49845 - WAGEWORKS INC Totals Invoices 1 $130.80 Vendor 49540 - WATER SYSTEMS CONSULTING INC 7307 Contractual Services Paid by Check #111529 10/31/2022 02/01/2023 01/31/2023 02/01/2023 28,075.30 7502 Bijou PS Rehab Paid by Check #111529 12/31/2022 02/01/2023 01/31/2023 02/01/2023 83,375.43 7507 Contractual Services Paid by Check #111529 12/31/2022 02/01/2023 01/31/2023 02/01/2023 10,412.12 Vendor 49540 - WATER SYSTEMS CONSULTING INC Totals Invoices 3 $121,862.85 Vendor 25680 - WECO INDUSTRIES INC 0050921-IN Infiltration & Inflow Paid by Check #111589 01/17/2023 02/08/2023 01/31/2023 02/08/2023 17,088.98 Vendor 25680 - WECO INDUSTRIES INC Totals Invoices 1 $17,088.98 Vendor 25700 - WEDCO INC 809942 Shop Supplies Paid by Check #111530 01/23/2023 02/01/2023 01/31/2023 02/01/2023 36.33 810844 Shop Supplies Paid by Check #111530 01/27/2023 02/01/2023 01/31/2023 02/01/2023 690.29 811440 Luther Pass Pump Station Paid by Check #111590 01/31/2023 02/08/2023 01/31/2023 02/08/2023 111.79 811719 Shop Supplies Paid by Check #111590 02/01/2023 02/08/2023 01/31/2023 02/08/2023 512.06 Vendor 25700 - WEDCO INC Totals Invoices 4 $1,350.47 Vendor 25850 - WESTERN NEVADA SUPPLY 19601609 Shop Supplies Paid by Check #111531 01/05/2023 02/01/2023 01/31/2023 02/01/2023 3,950.45 19602651 Secondary Equipment Paid by Check #111531 01/05/2023 02/01/2023 01/31/2023 02/01/2023 597.73 19603181 Secondary Equipment Paid by Check #111531 01/05/2023 02/01/2023 01/31/2023 02/01/2023 103.94 19603329 Secondary Equipment Paid by Check #111531 01/05/2023 02/01/2023 01/31/2023 02/01/2023 2,389.94 19615757 Pipe -Covers & Manholes Paid by Check #111531 01/19/2023 02/01/2023 01/31/2023 02/01/2023 1,748.72 19615763 Saddles & Fittings Inventory Paid by Check #111531 01/19/2023 02/01/2023 01/31/2023 02/01/2023 1,680.95 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 13 of 14 195a Payment of Claims Payment Date Range 02/01/23 - 02/08/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 39617126 Shop Supplies Paid by Check #111531 01/20/2023 02/01/2023 01/31/2023 02/01/2023 105.69 19282196-3 Water Meters & Parts Paid by Check #111531 01/24/2023 02/01/2023 01/31/2023 02/01/2023 3,744.26 19587755-1 Suspense Paid by Check #111591 01/28/2023 02/08/2023 01/31/2023 02/08/2023 331.08 CM19601609 Shop Supplies Paid by Check #111531 01/28/2023 02/01/2023 01/31/2023 02/01/2023 (3,950.45) 19624106 Pump Stations Paid by Check #111591 01/30/2023 02/08/2023 01/31/2023 02/08/2023 478.24 19286574-5 Pipe -Covers & Manholes Paid by Check #111591 01/31/2023 02/08/2023 01/31/2023 02/08/2023 33.48 CM19587755-1 Suspense Paid by Check #111591 01/31/2023 02/08/2023 01/31/2023 02/08/2023 (331.08) 39628019 Luther Pass Pump Station Paid by Check #111591 02/01/2023 02/08/2023 02/28/2023 02/08/2023 187.27 39628470 Luther Pass Pump Station Paid by Check #111591 02/01/2023 02/08/2023 02/28/2023 02/08/2023 73.61 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 15 Vendor 48785 - WESTERN POWER PRODUCTS INC 101-119370 Generators Paid by Check #111592 01/31/2023 02/08/2023 01/31/2023 Vendor 48785 - WESTERN POWER PRODUCTS INC Totals Invoices 1 Vendor 49738 - WEX BANK 86518261 Diesel Expense Paid by Check #111532 01/23/2023 02/01/2023 01/31/2023 Vendor 49738 - WEX BANK Totals Invoices 1 Grand Totals Invoices 263 02/08/2023 02/01/2023 Chandler, Shannon chk# 111533 02/16/2023 P.O.C. Total $11,143.83 202.14 $202.14 711.43 $711.43 $1,260,617.75 105.00 $1,260,722.75 Run by Erika Franco on 02/08/2023 12:07:25 PM Page 14 of 14 OL 0a0a 1950 SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT February 2, 2023 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Brent Goligoski, Julie Ryan, Jessica Mendoza, Adrian Combes, Chris Stanley, Liz Kauffman, Chris Skelly, Frank Abdondolo, IV Jones, Stephen Caswell, Dan Arce, Ryan Lee, Star Glaze, Debbie Henderson, Cuz Cullen Guests: Scott Gabler 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE AUDIENCE: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Melonie Guttry announced that Item 6a - Memorandum of Understanding for the South Tahoe Zero Emissions District is being pulled from the Agenda and will be brought back to the Board on February 16, 2023. 4. ADOPTION OF CONSENT CALENDAR: Moved Haven/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. FLAGPOLE 2 AND IROQUOIS 2 TANK RECOATING PROJECT (Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent) Authorized staff to advertise for Bids for the Flagpole 2 and Iroquois 2 Tank Recoating Project. b. 2023-2024 TANK COATINGS TOUCHUP PROJECT (Julie Ryan, Engineering Department Manager and Heidi Baugh, Purchasing Agent) Authorized staff to advertise for Bids for the 2023-2024 Tank Coatings Touchup Project. REGULAR BOARD MEETING MINUTES: February 2, 2023 PAGE - 2 c. TAHOE REGIONAL PLANNING AGENCY CERTIFICATES OF DEPOSIT (Debbie Henderson, Accounting Manager) Adopted Resolution No. 3239-23 authorizing Paul Hughes, Chief Financial Officer and Gregory Dupree, Accounting Manager, to initiate purchase and redemptions of Certificates of Deposit held by Tahoe Regional Planning Agency (TRPA), superseding Resolution No. 2852-08. d. RECEIVE AND FILE PAYMENT OF CLAIMS (Debbie Henderson, Accounting Manager) Received and filed Payment of Claims in the amount of $1,399,132.87. e. REGULAR BOARD MEETING MINUTES: January 19, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved January 19, 2022, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: a. Secondary Clarifiers Nos. 1 and 2 Rehabilitation Project (Julie Ryan, Engineering Department Manager and Brent Goligoski, Associate Engineer) — Julie Ryan provided details regarding the Secondary Clarifiers Nos. 1 and 2 Rehabilitation Project and addressed questions from the Board. Moved Romsos/Second Haven/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to authorize staff to advertise for rebid for construction of the Secondary Clarifier No. 2 Rehabilitation Project. b. Laboratory Department Staffing (Daniel Arce, Laboratory Director) - Dan Arce provided details regarding the laboratory department staffing and addressed questions from the Board. Moved Sheehan/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to authorize a new limited -term, part-time position in the Laboratory titled Quality Control Officer. c. 2023 Board Goals for the General Manager (John Thiel, General Manager) — John Thiel outlined the 2023 goals as emailed to the Board as well as presented in the handout today and addressed questions from the Board. Moved Peterson/Second Sheehan/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the 2023 Board Goals for the General Manager with additions as presented. d. Liability Claim Against South Tahoe Public Utility District Received from Scoff Gabler (Ryan Lee, Manager of Customer Service) - Ryan Lee provided details regarding Liability Claim against South Tahoe Public Utility District filed by Scoff Gabler and addressed questions from the Board. Scott Gabler addressed the Board regarding the claim he submitted and the Board discussed the issue, reviewed photos and attempted to understand the request. Chris Stanley provided details regarding the work the District crews completed at the property. The Board directed staff to work with Scott Gabler to review the work done and to complete more fact finding and determine if there is a mutually agreeable solution that can be implemented once REGULAR BOARD MEETING MINUTES: February 2, 2023 PAGE - 3 the snow is melted at the site. Once that is complete, the Claim should be brought back to the Board with a clear recommendation for resolution. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS: Director Sheehan reported she attended the El Dorado County Successor Oversight Committee meeting. President Peterson recused himself at 3:33 p.m. Director Exline reported that the Tahoe Keys Negotiations committee met Tuesday afternoon and discussed the next steps of the evaluation. Director Romsos provided details regarding the Phases 3a and 3b. John Thiel added that the Tahoe Keys Property Owners Association has been paying for costs of approximately $86,000 of the $100,000 allocated. They are looking to modify that amount from $100,000 to $120,000. President Peterson rejoined the meeting at 3:40 p.m. 8. BOARD MEMBER REPORTS: President Peterson reported that Executive Committee met on Friday, January 20, 2023, with nothing to report. 9. EL DORADO WATER AGENCY PURVEYOR REPORT: President Peterson reported that the next meeting is February 8, 2023. 10. STAFF/ATTORNEY REPORTS: Ryan Lee provided an update regarding the District's first monthly billing which took place February 1, 2023 and those bills will go out today. He will provide another update in a few months once feedback is received from customers. Melonie Guttry announced ethics training is scheduled for Thursday, February 16, 2023, at 1 1 a.m. just prior to the Board Meeting. Lunch will be provided. Also, Form 700 memos will be distributed next week and if there are any questions, please contact her. 11. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Provided a stormwater update • Provided details regarding a meeting scheduled for Friday, February 3, 2023, with El Dorado County Supervisor, Brooke Laine. Paul Hughes addressed a question from the Board regarding funding from El Dorado County. • Provided an update regarding legislative meetings with Senator Alvarado -Gil • Provided an update regarding a meeting with Alpine County 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS 13. BREAK AND ADJOURN TO CLOSED SESSION: 3:51 p.m. RECONVENE TO OPEN SESSION: 5:38 p.m. REGULAR BOARD MEETING MINUTES: February 2, 2023 PAGE - 4 a. Pursuant to Government Code Section 54956.9(d) (2) of the California Government code, Conference with Legal Counsel regarding Potential Litigation (one case). No reportable Board Action b. Pursuant to Government Code Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (one case). No reportable Board Action c. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session maybe held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. No reportable Board Action d. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - Legal Services Providers. No reportable Board Action e. Pursuant to Section 54957 of the California Government Code, Closed Session may be held regarding public employee evaluation for unrepresented employee position - General Manager. No reportable Board Action ADJOURNMENT: 5:39 p.m. David Peterson, Board President South Tahoe Public Utility District Melonie Guttry, Clerk of the Board South Tahoe Public Utility District General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Shelly Thomsen, Director of Public and Legislative Affairs MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Memorandum of Understanding for the South Tahoe Zero Emissions District REQUESTED BOARD ACTION: Authorize the General Manager to sign the Memorandum of Understanding for the South Tahoe Zero Emissions District. DISCUSSION: The District formed the System Efficiency and Sustainability Committee in 2020 to increase efficiency and sustainability while increasing or maintaining the reliability and cost-effectiveness of the District's systems. As part of this effort, the District has been collaborating with community partners, such as working with the City of South Lake Tahoe on a greenhouse -gas assessment and working with the SEED Fund on regional solar projects. The South Tahoe Zero Emissions District (STZED) Memorandum of Understanding (MOU) provides an opportunity to expand upon this regional collaboration. The STZED MOU aims to improve adoption and visibility of renewable energy projects, distributed energy resources, battery storage, and climate -forward actions in the region. The goals of the STZED are focused on the reduction of greenhouse gases. Regional members include the City of South Lake Tahoe, El Dorado County, South Tahoe Refuse, Lake Tahoe Unified School District, Lake Tahoe Community College, and Barton Health. By signing onto the MOU, the District may partner when possible and appropriate, to take advantage of economies of scale and coordinate discussions with the Federal, State, regional, and local agencies to address current regulatory challenges and grant opportunities that include the STZED's objectives. We may share, discuss, and communicate the results of projects in support of scaling up improved efficiencies, technologies, and systems. We may share data that allows for tracking of greenhouse gas reductions. Nothing in the MOU creates a binding legal relationship between partners, rather it defines a cooperative process. Shelly Thomsen February 16, 2023 Page 2 SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Memorandum of Understanding for the South Tahoe Zero Emissions District CONCURRENCE WITH REQUESTED TIQ,�L GENERAL MANAGER: YES _ff,� f CHIEF FINANCIAL OFFICER: YES / NO NO CATEGORY: Sewer/Water MEMORANDUM OF UNDERSTANDING for the SOUTH TAHOE ZERO EMISSIONS DISTRICT by City of South Lake Tahoe, Barton Hospital, South Tahoe Public Utility District, South Tahoe Refuse, Lake Tahoe Unified School District, Lake Tahoe Community College, and E1 Dorado County December 2022 South Tahoe Zero Emissions District MOU (continued) WITNESSETH: WHEREAS, the latest climate science underscores the necessity for the City of South Lake Tahoe to reduce greenhouse gas emissions by at least 59.2% from 2018 levels by the year 2030, and the City has formally adopted this science -based target, and; WHEREAS, the South Tahoe Zero Emissions District is a grassroots, locally -based effort to increase the adoption of renewable energy projects, and; WHEREAS, CSLT, Barton, STPUD, STR, LTUSD, LTCC, and EDC (the Parties) have determined that the mission of the STZED aligns directly with and strongly supports their respective missions, and; WHEREAS, the Parties have facilities located within a similar region and recognize they can contribute to achieving the science -based target for reducing greenhouse gases, and; WHEREAS, there is scientific consensus regarding the reality of climate change and the connection between human activity, the combustion of fossil fuels that create greenhouse gases, and the warming of the planet, and; WHEREAS, South Lake Tahoe and entire Lake Tahoe region is experiencing the effects of climate change locally, including the increase in extreme wildfire events such as the Caldor Fire, which was described by Cal Fire Chief Chris Anthony as "no longer [unprecedented] given the clear trends associated with drought and a changing climate", and; WHEREAS, the Lake Tahoe region is at severe risk to escalating impacts of climate change locally, with the 2020 State of the Lake Report projecting air temperature increases of 8 degrees Fahrenheit and a 50% reduction of snow by the latter part of the century, and; WHEREAS, local control of our energy resources is in the interest of the Parties for economic and safety reasons, and; WHEREAS, growing engagement in the general community and student population with the realities, challenges, and needs of addressing climate change is necessary to achieve targeted greenhouse gas reductions, and; WHEREAS, the Parties see a higher likelihood of achieving efficiencies of scale, cost effectiveness, and opportunities for grant funding by working together on projects, and; WHEREAS, the Parties agree that they can best support the STIED by working cooperatively to do so, and that by working together as a team they will greatly increase their impact and accomplish far more than can be achieved working individually, Page 2 of 8 South Tahoe Zero Emissions District MOU (continued) NOW THEREFORE, in consideration of the terms and conditions contained herein, the Parties do hereby agree to cooperate in the planning, establishment, implementation, growth and continuance of the South Tahoe Zero Emissions District. Memorandum Section One: Introduction I. PARTIES TO THE MOU The parties to this Memorandum of Understanding (MOU) are: A. City of South Lake Tahoe ("CSLT"), B. Barton Hospital (`Barton"), C. South Tahoe Public Utility District ("STPUD"), D. South Tahoe Refuse (STR"), E. Lake Tahoe Unified School District ("LTUSD"), F. Lake Tahoe Community College ("LTCC"), G. El Dorado County ("EDC"). IL PURPOSE OF THE MOU The purpose of this MOU is to memorialize the agreement of the Parties to collaborate in support of planning, implementing, and growing the South Tahoe Zero Emissions District ("STZED"). III. BACKGROUND OF THE STZED The Parties first came together to memorialize a vision in 2020 to meet all electricity needs for seven entities at every hour of the day with locally -generated renewable energy sources, including increased demand from electrification of transportation, heating, and other sectors. The application to the Department of Energy requested funding for a pilot project involving the City and an affordable housing developer as a first step toward enacting that larger vision. The application was submitted in 2021 and was not funded, however the Parties maintain that commitment and vision. IV. PURPOSE OF THE STZED Participation in the STZED will benefit all the Parties collectively by improving the adoption and visibility of renewable energy projects, distributed energy resources, battery storage, and climate -forward actions in our City and region. Its goals are all concentrated on the reduction of greenhouse gases. Focus areas include but are not limited to the following. A. Partnering when possible and appropriate to take advantage of economies of scale and/or mitigate risk and to coordinate discussions with Federal, State, Page 3 of 8 South Tahoe Zero Emissions District MOU (continued) regional and local agencies to address current regulatory challenges that currently preclude the objectives outlined in the STZED. B. Sharing, discussing, and communicating the results of projects in support of scaling up even broader adoption of improved efficiencies, technologies, and systems. C. Sharing data that allows for tracking of greenhouse gas reductions. D. Participatory learning resulting in the adoption of improved energy efficiencies. V. BENEFITS TO THE PARTIES Participation in the STZED will benefit all the Parties collectively by improving the adoption and visibility of greenhouse gas reducing projects and resultant cost savings. Additionally, each of the Parties will enjoy individual gains in their respective focus areas as follows. A. CSLT: Achieving greenhouse gas reductions goals in municipally owned facilities and community -wide; critical facility resilience. B. Barton: Increase efficiency and sustainability while achieving critical facility resilience in the case of power outages; contribute to community -wide enhanced health benefits of improved air quality. C. STPUD: Increase efficiency and sustainability while maintaining the reliability of STPUD's critical water, wastewater and recycled water system. This will help to optimize productivity, reduce, costs, and streamline operations to meet the needs of present and future generations. D. STR: Achieving reductions in vehicle miles traveled and operational greenhouse gas footprint; critical facility resilience. E. LTUSD: • Alignment between city, county, and school district entities around reduction of greenhouse gas emissions and sustainability. • To prioritize student and entire community health, well-being and learning outcomes when making school facility decisions. • To promote resilience by utilizing the school building as a climate adaptation and climate mitigation tool. • To educate future and current generations how to support a stable climate and economy for all generations. F. LTCC: Set an example for how net zero emissions can be achieved in the education sector, and to be a leader in the basin on responsible climate solutions. Provide robust educational opportunities for the Tahoe basin community utilizing work experience and internships. G. EDC: Increase efficiency, sustainability, and resiliency at county facilities. Page 4 of 8 South Tahoe Zero Emissions District MOU (continued) Memorandum Section Two: Objectives and Operations I. OBJECTIVES OF THE STZED The STZED will work to implement greenhouse gas reducing projects at our respective facilities. The Parties commit to sustained, regular communication for idea and opportunity sharing, project development, cost savings, and for outreach and education celebrating project successes. In the face of increasing severity of weather -related risk and fire posed by climate change, the Parties' objectives include but are not limited to the following. A. Provision of technical guidance, performance evaluation metrics, and data. archiving services for achieving and tracking greenhouse gas reductions. B. Increase the resilience of our critical infrastructure. C. Secure and coordinate resources to support local and regional greenhouse gas reducing projects. D. Accelerate the creation of new, green well -paying jobs. E. Implement greenhouse gas reducing projects as in a timely manner. F. Explore opportunities for locally sited renewable energy development that can provide economic benefit. IL OPERATIONS OF THE STZED The Parties are committed to creating and maintaining an equitable, transparent, accountable and sustainable cooperative working relationship. Accordingly, the Parties will mutually participate in initiating the ongoing work of the STZED. Each of the Parties may offer, at their discretion, opportunities for activities and programs to foster the STZED. The Parties contemplate possible implementation of programs and activities including but not limited to the following. A. Research, and/or host/participate in educational, community and cultural activities. B. Sponsorship and/or participation in, meetings, workshops, conferences, lectures, seminars, demonstrations and other appropriate events. C. Collaborations on grant applications and other funding and cost -efficiency opportunities D. Specific activities and programs implemented under authority of this MOU will be subject to availability of funds and other resources, as well as to the approval of each of the Parties' authorized representatives. E. Each Party will be responsible for costs and expenses incurred by its employees and agents as a result of the activities conducted pursuant to this MOU as stipulated by subsequent MOUs and/or written agreement. Page 5 of 8 South Tahoe Zero Emissions District MOU (continued) This MOU defines a cooperative process between the Parties. Nothing in this MOU will be construed as creating a binding legal relationship between the Parties. This MOU is a broad statement of intent which sets forth the general basis upon which the Parties wish to proceed. No legal liability will arise in respect of any subject matter hereof unless a subsequent binding agreement is negotiated, approved and executed by the Parties. III. ROLES OF THE PARTIES The responsibilities of the Parties will evolve as the STZED matures and expands. As of the inaugural year of this MOU, the responsibilities and commitments of the Parties can be broadly stated as encompassing the provision of the following. • Coordination, scheduling, convening of regular meetings. The Parties agree to work together to annually designate a Coordinator among staff from the Parties. • Promotion of the STZED for purposes of securing external funding. • Sharing of ideas and accomplishments for purposes of educating and inspiring the Parties. • Engagement in considering opportunities for relevant partnerships with one or more of the Parties. Memorandum Section Three: General Conditions I. PARTY DESIGNATION FOR PARTICIPATION. The Parties designate participation in STZED via the following job titles/roles within the individual organization. This will be reviewed and updated as needed. A. For the City of South Lake Tahoe: City Manager and/or Sustainability Coordinator B. For Barton Hospital: Administrative Director of Facilities C. For South Tahoe Public Utility District: Public Affairs and Conservation Manager D. For South Tahoe Refuse: President E. For Lake Tahoe Unified School District: Associate Superintendent, Business Operations Page 6 of 8 South Tahoe Zero Emissions District MOU (continued) F. For Lake Tahoe Community College: Director of Human Resources G. For El Dorado County: Deputy Director, Tahoe Planning & Stormwater Division II. MODIFICATIONS A. This may be modified with the written approval of al the of the Parties, provided that the Part(ies) proposing a modification or amendment submits the same in writing to the other Parties at least (60) days in advance of the proposed modification date. This MOU may be modified with less than sixty days' advance notice if all of the Parties so agree in writing. B. Additional Parties may be added to this MOU in accordance with the above procedure for Modification. Such additions would be memorialized in writing as consecutive amendments to this MOU. III. TERM This MOU shall become effective as of the date it has been executed by all Parties. It may be reviewed periodically as the Parties mutually agree. It shall remain in effect indefinitely unless and until terminated by one or more Parties in accordance with the below Item IV., Termination. IV. TERMINATION Any Party may terminate its participation in this MOU without cause provided that the terminating Party submits written notice to the other Parties at least thirty (30) days in advance of the intended termination date. Signatures will be on the following page. Page 7 of 8 South Tahoe Zero Emissions District MOU (continued) Acknowledged and Agreed In witness whereof, the Parties have executed this MOU on the dates written below. Joe Irvin City Manager City of South Lake Tahoe Date John Thiel Date General Manager South Tahoe Public Utility District Andrea Salazar Date Associate Superintendent, Business Operations Lake Tahoe Community Unified School District Brenden Ferry Date Deputy Director, Tahoe Planning & Stormwater Division El Dorado County Name Title Barton Hospital Jeff Tillman President South Tahoe Refuse Name Title Lake Tahoe Community College Page 8 of 8 Date Date Date General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Chris Skelly, Information Technology Manager MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Local Area Technical Assistance Grant Commitment REQUESTED BOARD ACTION: Accept conditions to develop fiberoptic infrastructure evaluations, plans, and other work in accordance with the Local Area Technical Assistance grant requirements. DISCUSSION: During the recent Information Technology (IT) Strategic Plan refresh project, the District's consultants found that connectivity in the basin is far below that of other districts, cities, and counties they have evaluated. Opportunistically, there was a zero percent match grant of up to $500,000 per agency, per year being offered by the California Public Utilities Commission (CPUC) to provide technical assistance funding for planning work that will facilitate high-speed broadband infrastructure projects. Staff had to quickly get an application in as there is a set amount of grant funds available and a wide array of eligible entities that can apply. The District received notice on January 26, 2023 that the application submitted was awarded in the amount of $491,035.38. Staff is now seeking the Board's commitment to support the development of plans and other engineering work not typically performed by staff. Staff intends to publish a Request for Proposal for consulting services to assist in collaborating with community partners and stakeholders, development of project documents, and other grant defined reimbursable work products. SCHEDULE: 12-24 Months COSTS: Not to exceed $491,035.38 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: Grant funded ATTACHMENTS: Grant Award Letter CONCURRENCE WITH REQUESTED ACTT CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES AE NO PUBLIC UTILITIES COMMISSION STATE OF CALIFORNIA 505 VAN NESS AVENUE I SAN FRANCISCO, CALIFORNIA 94102 300 CAPITOL MALL I SACRAMENTO, CALIFORNIA 95814 January 26, 2023 Chris Skelly cskelly sstpud.us South Tahoe PUD Design and Engineering Project Dear Chris Skelly: Congratulations! The California Public Utilities Commission is pleased to inform you that the South Tahoe Public Utility District's application for Local Agency Technical Assistance grant funding for South Tahoe PUD Design and Engineering Project in the amount of up to $491,035.38 has been approved. Pursuant to Decision (D.) 22-02-026, Staff is authorized to approve applications that meet all the criteria for Ministerial Review. Your application was received on October 31, 2022 and was posted on the CPUC's Local Agency Technical Assistance webpage. Staff reviewed your application and determined that your application is eligible for a grant and meets eligibility criteria for Ministerial Review. The award is predicated on the South Tahoe Public Utility District's agreement to provide technical assistance as detailed in its application. In its application, the South Tahoe Public Utility District agreed to comply with the specified Ministerial Review criteria as well as to fulfill all requirements, guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026 including but not limited to execution and performance, payment, reporting and award acceptance requirements listed in Attachments 1 and 2 of this letter. Please sign and submit the following: 1. A Consent Form binding your organization to the terms of the grant and 2. A State of California Government Agency Tax Payer ID Form for tax reporting purposes. You must submit these documents within 30 days of the date of this letter. If you do not, this award is void. Thank you for your application and please direct any questions to Michael Ammermuller (Michael.Ammermullergcpuc.ca.gov) and/or refer to the Grantee Administrative Manual, available at https: / /bit.ly/CPUCLATA. We appreciate your efforts to provide service to our fellow Californians. Sincerely, Robert Osborn Director Communications Division CALIFORNIA PUBLIC UTILITIES COMMISSION ATTACHMENT 1 Requirements The grant award is predicated on the South Tahoe Public Utility District's agreement to provide technical assistance as detailed in its application. In its application, the South Tahoe Public Utility District agreed and attested to comply with the specified Ministerial Review criteria as well as fulfilling all requirements guidelines, and conditions associated with a grant of Local Agency Technical Assistance funds as specified in D.22-02-026, including but not limited to execution and performance, payment, reporting and award acceptance requirements. Key requirements of Local Agency Technical grant include, among others: • All costs are related to the development of broadband network deployment projects to benefit unserved or underserved Californians. These projects may include, but are not limited to, the costs of joint powers authority formation, environmental studies, network design, and engineering study expenses. • Grant may not exceed $500,000 per local agency, per fiscal year • A signed affidavit agreeing to comply with the terms, conditions and requirements of the grant and submits to the jurisdiction of the Commission with respect to the disbursement and administration of the grant as well as applicable state and federal rules concerning broadband services. • Grantee must sign a Consent Form agreeing to the terms stated in the award letter as well as all Local Agency Technical Assistance Rules and Requirements, Guidelines and Application Materials in D.22-06-026. • Grantee must complete the reimbursable work product within 24 months. • Grantee must provide Staff a copy of the final reimbursable work product. Reporting The grant award is contingent upon fulfilling the reporting requirements per D.22-06-026, Attachment 1. SB 156 requires grantees to fulfill the monthly reporting requirements set forth in Public Utilities Code section 281 (1) (1) if they are using a licensed contractor or subcontractor* to undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000). The Commission is required to post that information on its website. Specifically, SB 156 requires the following to be reported to the Commission on a monthly basis: • The name and contractor's license number of each licensed contractor and subcontractor undertaking a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to perform work on a project funded or financed pursuant to this section. The location where a contractor or subcontractor described in subparagraph (A) will be performing that work. The anticipated dates when that work will be performed. *Licensed contractor or subcontractor means any contractor that holds a California state license through the contractor's state license board (https://www.cslb.ca.gov/). CALIFORNIA PUBLIC UTILITIES COMMISSION Post -completion Upon completion of the reimbursable work product and before final payment, Grantees must: Provide a signed completion form stating the technical assistance work has been completed suitable to be posted on the Commission's webpage. The signed completion form must be provided prior to final payment and must include a short summary of the reimbursable work product(s) performed under the contract, including demonstration that the reimbursable work product(s) identify broadband infrastructure deployment projects that will help achieve the CASF deployment goal, and identification of the area(s) where the applicant intends to deploy broadband based on the reimbursable work product(s). Provide a copy of each reimbursable work product's final report(s), plans, studies, etc. produced under the contract. Pam Payment will be made directly to the local agency as the grant recipient. Local agency grantees may request partial reimbursement if they complete one or more of the approved reimbursable work products prior to completion of other reimbursable work products approved in the same grant authorization. Payment will be based upon receipt and approval of an invoice(s) submitted by the local agency showing the expenditures incurred for the reimbursable work product, along with the reimbursable work product final report/study/joint powers agreement, etc., and the completion reporting required above. The invoice(s) must be supported by documentation including but not limited to the actual cost of labor and any other expense that will be recovered by the grant. To the extent that any portion of an award was used to reimburse a local agency for administrative costs associated with securing or completing a reimbursable work product, the local agency must submit an itemized accounting of such costs, demonstrating the total requested for reimbursement does not exceed 15 percent of the total authorized award. If any portion of reimbursement is found to be out of compliance, grantees will be responsible for refunding any disallowed amount along with appropriate interest rates determined in accordance with applicable Commission decisions. Grantees are required to maintain records such as files, invoices, and other related documentation for five years after final payment. Grantees shall make these records and invoices available to the Commission upon request and agree that these records are subject to a financial audit by the Commission at any time within five years after the final payment made to a grantee. Execution and Performance The South Tahoe Public Utility District must complete the project within the 24-month timeframe in accordance with the terms of approval granted by the Commission. If the Grantee is unable to complete project within the 24-month timeframe, it must notify the Commission or Director of Communications Division as soon as it becomes aware of this prospect. The Commission may reduce or withhold payment for failure to satisfy this requirement. In the event that the Grantee or contractor fails to complete the work in accordance with the approval granted by the Commission, and as described in its application and contract, the Grantee must reimburse some or all of the funds it has received. CALIFORNIA PUBLIC UTILITIES COMMISSION The South Tahoe Public Utility District must sign and submit the linked Consent Form agreeing to the terms of the award within 30 calendar days from the date of this letter. Failure to submit the Consent Form within the timeframe required, the CPUC will deem the grant or award null and void. The South Tahoe Public Utility District must communicate in writing to the Communications Division's Director regarding any changes to the substantive terms and conditions underlying the Commission's approval of the grant (such as changes to a reimbursable work product contract, work plan or budget) at least 30 days before the anticipated. Substantive changes may require approval by either the Communications Division Director or by Commission Resolution before becoming effective. The Commission has the right to conduct any necessary audit, verification, and discovery for work proposed or completed under the technical assistance to ensure that funds are spent in accordance with Commission rules and with the terms of approval by the Commission. 4 CALIFORNIA PUBLIC UTILITIES COMMISSION Attachment 2 Local Agency Broadband Technical Assistance Reporting Requirements and Guidelines Version December 2022 The Local Agency Technical Assistance program provides grants for eligible pre -construction work which facilitates the construction of broadband network projects. When the California Public Utilities Commission (CPUC) established the technical assistance grant program, the program was funded with American Rescue Plan Act monies administered by the U.S. Treasury. The source of technical assistance funding has changed. This guidance outlines grantee reporting. The Commission issued Decision Q.) 22-02-026 establishing program requirements for the Local Agency Technical Assistance Grant Program. Grantees must file quarterly progress reports to the Commission with the below information. Narrative Project Information 1.1 The counties, cities and census designated places where households, businesses, and community anchor institutions are planned to be served by the broadband project. 1.2 Confirmation that the technical assistance is designed to support projects that, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds. 1.3 Statement of intention about the pricing plans for projects that the technical assistance will support, such as offering of affordable plan or low-income plan subsidized with other funding (ACP). 1.4 Information on broadband need in the project area. 1.5 Statement describing the community benefits of broadband technical assistance. Detailed Pr ject Information 2.1 Individual work products granted by the program. o Dollars/hours expended per task/work product. 2.2 Estimated construction start date (month/year). 2.3 Estimated construction completion date (month/year). 2.4 Estimated initiation of operations date (month/year). 2.5 Planned project technology type(s): o Fiber o Coaxial Cable o Terrestrial Fixed Wireless o Other (specify) 2.6 Estimated total miles of fiber to be deployed. CALIFORNIA PUBLIC UTILITIES COMMISSION 2.7 Planned number of locations to be served, broken out by type: o Residential locations o Business connections o Community anchor institutions 2.8 Planned non -promotional prices including associated fees, speed tiers, and data allowance for each speed tier. 2.9 Other data on broadband need, by location. Submission To assist grantees with the filing of quarterly progress reports to the Commission, a sample of the reporting requirements is found in Attachment A of this document: https://www.cpuc.ca.gov/-/media/cpuc- reporting-requirements-dec-22.pdf Planned project information listed in Attachment A should be submitted on a quarterly basis to the Commission's email at Broadband.TechAssistncpucca.gov. Grantees need to include in the email subject line: 1. Application Name 2. Project Name 3. The Reporting Quarter/Month Updated quarterly project submissions are required to be sent by the due dates shown below. Grantees are responsible for contacting the Commission at Broadband.TechAssist&cpuc.ca.gov, if the information cannot be submitted on time. Reporting Period Project Information Due to CPUC October 1 - December 31, 2022 January 31, 2023 January 1 - March 31, 2023 April 28, 2023 April 1 - June 30, 2023 July 31, 2023 July 1 - September 30, 2023 October 31, 2023 October 1 - December 31, 2023 January 31, 2024 January 1 - March 31, 2024 April 28, 2024 April 1 -June 30, 2024 July 31, 2024 July 1 - September 30, 2024 October 31, 2024 October 1 - December 31, 2024 January 31, 2025 January 1 - March 31, 2025 April 30, 2025 April 1 -June 30, 2025 July 31, 2025 July 1 - September 30, 2025 October 31, 2025 October 1 - December 31, 2025 January 30, 2026 January 1 - March 31, 2026 April 30, 2026 April 1 -June 30, 2026 July 31, 2026 July 1 - September 30, 2026 October 30, 2026 October 1 - December 31, 2026 January 31, 2027 CALIFORNIA PUBLIC UTILITIES COMMISSION Additional Information Reporting requirements and guidelines are subject to change, and CPUC or the Commission may define additional requirements on CPUC's website. General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Liz Kauffman, Human Resources Director MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: General Manager Salary REQUESTED BOARD ACTION: Approve the General Manager's Salary for 2023-2024 Contract year effective January 5, 2023. DISCUSSION: The Board met with John Thiel, General Manager, to conduct an annual performance evaluation. The Contract for the General Manager provides eligibility for a merit increase to the next step in the salary range on an annual basis, as approved by the Board of Directors and based upon satisfactory performance. The current Contract states that on an annual basis, the General Manager will be eligible for a potential merit increase to the next step in the salary range, as approved by the Board of Directors and based on satisfactory performance. The next step in the salary range is Step F of the Management Salary Schedule, $21,888.02 per month, $262,656.28 annually. This would place John Thiel at the top step of the salary range for the General Manager position. SCHEDULE: Upon approval, notify Payroll of salary adjustment retroactive to January 5, 2023 COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED AC CATEGORY: Sewer/Water GENERAL MANAGER: YES_ NO CHIEF FINANCIAL OFFICER: YES /`r NO General Manager John Thiel th T 5ouahoe Directors Nici< paves Shane'R,omsos Public Utility District DaKIIY ellY eherson Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6d TO: Board of Directors FROM: Ryan Lee, Manager of Customer Service MEETING DATE: February 16, 2023 ITEM - PROJECT NAME: Liability Claim Against South Tahoe Public Utility District Received from Scott Gabler REQUESTED BOARD ACTION: Accept Claim against South Tahoe Public Utility District for losses allegedly sustained by Scott Gabler in the amount of $20,679.84, reject the Claim as to the balance and request the Joint Powers Insurance Authority (JPIA) to resolve the Claim. DISCUSSION: The Claimant, Scott Gabler, filed a Claim against the District for alleged damages related to a leak in his water service line. Mr. Gabler initially contacted the District in 2019 and District field staff believed the leak to be spring water at that time. The District was contacted again in July 2022 and staff was able to obtain a chlorine residual and determined that there was a leak in the District's water service line to Mr. Gabler's property. Mr. Gabler's claim alleges that the ongoing leak caused damage to his driveway and that the District's repair of the leak caused damage to his existing retaining wall. The JPIA has reviewed the claim and resolved the damages to the driveway in the amount of $20,679.84. The JPIA hired EFI Global to assess the alleged damage to the retaining wall caused by the leak and subsequent leak repair. EFI Global issued a report concluding that there was no evidence of damage to the wall related to the water leak at the time of inspection, but that they cannot rule out future related damage to the wall based on Mr. Gabler's claim that he allegedly witnessed improper compaction and damage to the drainage system behind the wall during the District's leak repair. The District can reject a Claim, allow a Claim, reject or allow a Claim in part, or compromise a Claim. The District did not take action on the Claim within the initial forty- five day timeframe, as a result, the Claim was deemed rejected on the last day of that period. Once the Claim is deemed rejected, the Claimants may file a lawsuit. As written notice has not given that the Claim was rejected or deemed rejected, a two-year statute of limitations currently applies to the Claim. In contrast, if the District now rejects Ryan Lee February 16, 2023 Page 2 the Claim and provides a notice of rejection, then a shorter six-month statute of limitations period applies in which to file a lawsuit. Staff recommends that the District allow the Claim for damages to the Claimant's driveway in the amount of $20,679.84, reject the Claim as to the balance on the basis of the EFI Global assessment and JPIA's recommendation, and request the JPIA to resolve the Claim. A Closed Session Item has been included on this Agenda for the Board to discuss the merits of this claim. SCHEDULE: Upon Board Recommendations COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Gabler Claim for Damages, EFI Global Report CONCURRENCE WITH REQUESTED ACTIO . GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO 111WO CATEGORY: Water Claim Form (A claim shall be presented by the claimant or by a person acting on his behalf.) NAME OF DISTRICT: South Tahoe Public Ublity District 1 Claimant name, address (mailing address if different), phone number, social security number, e-mail address, and date of birth_ Effective January 1, 2010, the Medicare Secondary Payer Act (Federal Law) requires the DismWAgency to report all claims involving payments for bodily injury and/or medical treatments to Medicare. As such, ff you are seeking medical damages, we MUST have both your S ral Secant' Number and your date ofbidh. Name Scott Gabler Phone Number: Address(es)_ Social Searnty No: Date of UiM_ Email: - 2 List name, address, and phone number of any witnesses. Name: Sarah Maurer Atltlress: Phone Number: - 3 List the date,time,place, and other circumstances ofthe occurrence or transaction, whicii gave use to the claim assemddl Date: Time: Place_ Tell What Happened (give complete information)_ STPUD was made aware of an appearent leak causing flooding and damage to my driveway in August 2019. 1 requested that the leak be investigated and repaired at that time. STPUD engineering and other representatives came to the site and viewed the leak and resulting damage. I was told that the leak was not caused by STPUD. No repair was made. The damage has continued to get substatially worse due to the leak not being addressed. STPUD was again called to investigate the leak in July of 2022. STPUD representatives have now tested the leak water several times in the last month and determined that it is utility water. NOTE. Attach anypholographs you may have regarding this claim. 4 Give a general description of the indebtedness, obligation, injury, damage, or lass incurred so far as d may be known at the time of pmsentatim of the claim. My driveway has been destroyed by the unrepaired leak that has been ongoing for more than 3 years since I brought it to STPUD's attention. This has resulted in damage to my real property, damage to my personal property, loss of use of real property, regular work to attempt to mitigate the ongoing damage, and other losses and damages. I also suspect that structural damage was caused to my retaining wall or may result from repair activity. 5 Give the name or names of the public employee or employees reusing the injury, damage, or lass, ff known Trevor in engineering, Jason Brand, Gareth, and others were present at various meetings at my property in 2019. In the last month, I have met with a field technician named Jason, and later with Chris Stanley about the leak. 6 The amount claimed if it totals less than ten thousand dollars ($10,000) as of the data of presentation of the claim, including Me estimated amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of cemputation of the amomd claimed If the amount claimed exceeds fen thousand dollars ($10,00% no dollar amount shall be included in Me claim_ However, it shall indicate whether the claim wouM be a limited civil case_ Not sure if this is a limited or unlimited civil case as the full damages and costs are not yet computed or known. Date: 8/23j22 Time_1900 Signature_ Scott Gabler ANSWER ALL QUESTIONS. OMITTING INFORMATION COULD MAKE YOUR CLAIM LEGALLY INSUFFICIENT' Rwa-JuNID19 1172 National Drive, Suite 100 Sacramento, CA 95834 Tel 916.640.0640 Retaining Wall Assessment EFI Global File No.: 024.08629 November 29, 2022 South Tahoe Public Utility District Site Address: -.-- South Lake Tahoe, CA 96150 Date of Loss: July 28, 2022 Claim No.: 23-0141 Prepared For: ACWA Joint Powers Insurance Authority Attn: Jennifer Nogosek P.O. Box 619082 Roseville, CA 95661 inogosek@acwaipia.com Report Authored By: I Technical Review By: Digitally signed <p0`�° by Daniel L ���,a., F='� Zachreson z ,U a Date: 2022.11.29 13:59:08-08'00' Ben Reilly, PE Senior Forensic Engineer Daniel Zachreson, P.E. I hereby rernry thatthis engineeringdoamemwas Prepared by me and that I am a duly I censed ProfessianaI Engineer in the gate referenced In the signature lineabove. Printed copies of this document arena[ considered signed and sealed and the signature must be verified on anyelectmnic copy. Hard copies of this report with a"wat eal" an be Provided upon request. This report is banished as lornaleged and confidendialto addressee. Release to any other Party is the sole responsibility of addressee. 02022 EFI Global, Inc. Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 ASSIGNMENT The assignment was received by EFI Global, Inc. (EFI) on October 18, 2022, from Kathleen Conway with Sedgwick on behalf of ACWA Joint Powers Insurance Authority. The scope of this assignment was to evaluate damage to the claimant's retaining wall that resulted from a leak in the insured's water supply line and resulting repair. In response to this request, Dan Zachreson, P.E., (EFI) visited the site on October 27, 2022. Scott, the claimant, and owner of the property at---- was present at our site visit and provided access to the property and background information. EFI has completed an engineering examination at the subject property located at the above loss location. EFI's findings, analysis, and conclusions are included herein. This report contains a discussion of the information gathered during the assessment and an analysis and conclusions with respect to the condition of the subject property at the time of EFI's assessment. The conclusions contained herein are based on information available to date. METHODOLOGY The collection and analysis of information for this project followed an application of engineering principles to the investigation analysis. The procedures followed included: 1. Background information was obtained from the claimant. 2. Onsite observations were made and documented with digital photographs, a representative selection of which is included in Appendix A. 3. Historical images using Google Street View were reviewed. 4. The information and data collected was analyzed, and conclusions were developed based on our engineering experience with similar projects in the vicinity of the subject property and accepted engineering principles relied upon by reputable members of the industry. BACKGROUND Publicly available online data' indicated that the residence was constructed in 1981 and was last sold in June 2018. The following information was gathered during the site visit and through an interview of the claimant: • The claimant purchased the residence in 2018 and noticed water coming from the ground near the south end of the subject retaining wall about the same time that he purchased the residence. • The water flow was estimated at 50 gallons per hour based on claimant's tests on timing how long it would take to fill a container of known volume. • The water flow was reported to the South Tahoe Public Utility District not too long after it was noticed. For years the utility district thought the water was from a natural spring. • A leak in the water supply line below the wall was discovered a few months prior to the EFI site visit approximately at the time of the reported date of loss. ' https://assr.parcelquest.com/ 2 1 P a g e Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 • Because the location of the leak was below the retaining wall, the leaking pipe segment was abandoned, and new pipe routed below the street. The installation of the new pipe required excavating below the claimant's retaining wall to attach the new water service pipe to the claimant's water meter. • Prior to the installation of the new pipe, the claimant discussed with the insured, methods of excavation that would avoid excavation within a 1:1 slope of the bearing soil extending from the retaining wall footing or disturbing the drain system at the heel side of the wall. A satisfactory approach was agreed upon, but the actual excavation did not comply with the agreed methods. • The claimant observed excavation at a vertical slope at the toe side of the retaining wall footing and then witnessed inadequate compaction of the backfill soil along the footing. • The claimant also observed removal of some of the geofabric from the retaining wall drain system, disturbance of the drain gravel and replacement of disturbed, clean gravel with aggregate road base material. • The claimant expressed concern that undermining of the retaining wall footing from the pipe leak and subsequent repairs combined with inadequate compaction of the backfill soil will result in future damage to the wall. • The claimant was also concerned that damage to the retaining wall drain system will also result in future damage to the retaining wall. • The claimant reported that he had photos and video of the excavation below the retaining wall footing and damage to the drain system behind the wall and that he would email the photos/video to EFI. No photos or videos have been received from the claimant as of the date of this report. BUILDING SYSTEM DESCRIPTION The subject retaining wall was a concrete, cantilever retaining wall with a stone fagade. The height of the wall was approximately 48 inches with a moderate slope in the grade on the heel side of the wall. There was a drain outlet at the base of the south end of the retaining wall. The wall was located along the east edge of the residential driveway. SITE OBSERVATIONS Observations were limited to visual examinations and measurements of accessible portions of the subject property. Removal of finish materials, qualitative testing, excavation, or other work not specifically described herein was not conducted. Observations were photographed to document distress and relevant conditions at the subject property on the date of the site visit. Not all damage or distress that may be present was necessarily observed or photographed; however, the selected photographs provide an indication of their types, severity, and distribution. They may also document unusual or contributing conditions that may exist. Photographs captured to document findings and observations are attached to this report. During this investigation, the following observations were made: EXTERIOR SITE OBSERVATIONS: • Retaining wall, approximately four feet tall, along the entire east side of the claimant's driveway with driveway repairs/replacement in progress. (Photo 1) • No cracks in the subject retaining wall consistent with wall deflection and no expansion joints in the wall. (Photos 2 — 5) 3 1 P a g e Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 Drain outlet at the south end of the wall. (Photo 5) Evidence of recent excavation behind the wall, approximately 10 feet north of the drain outlet. (Photos 5, 7) Mortar joint cracks in the neighbor's retaining wall near the interface with the south end of the claimant's wall. (Photos 6, 8 —12) GOOGLE STREET VIEW OBSERVATIONS: The retaining wall crack in the neighbor's wall was observed in a Google Street View image dated June 2012. (Photo 13) DISCUSSION AND ANALYSIS At the time of the EFI site visit, the subject retaining wall did not evidence crack formations or other indications of deflection/movement of the wall that would occur from supportive soil movement below the wall footing or overloading of the wall from saturation of the soil behind the wall. The claimant was concerned that the wall would be damaged from movement of the footing related to supportive soil movement and/or overloading of the wall from hydrostatic pressure that would result from damage to the drain system. Supportive soil movement would occur if the soil below the retaining wall footing was disturbed from the pipe leak and/or excavation near or below the footing and the soil was not adequately compacted when replaced. Poorly compacted soil would be prone to consolidation over time. Hydrostatic pressure would develop behind the retaining wall when the soils retained by the wall become saturated. Soil saturation would result from precipitation, irrigation or other surface water that percolates into the soil at the heel side of the wall. Soil saturation would be most likely to occur during a heavy rain event in the spring when there would still be snow on the ground that would melt and contribute to the soil moisture along with the rain. The drain system constructed behind the wall was intended to prevent saturation of the soil. Damage to the drain system could compromise the ability of the system to mitigate soil saturation. Any evidence of undermining of the footing or damage to the drain system was obscured by the backfill soil adjacent to the wall and repairs to the street. EFI did not observe any existing damage to the subject retaining wall caused by the insured's water utility pipe leak and subsequent repairs, but EFI cannot rule out that future damage may occur with the available information. If the wall drain system was indeed damaged and soil near to the retaining wall footing was disturbed and not sufficiently compacted during backfill, the wall may develop damage in the future related to these conditions. The claimant claimed that he had photographs and video of over -excavation near the wall footing and damage to the drain system. This documentation was requested at the time of the EFI site visit, but not received by the time this report was written. There were cracks observed in the neighbor's retaining wall, south of the claimant's property where the claimant's wall joined the neighbor's wall at an angle. Neither wall contained expansion joints and the geometry of the walls were such that cracks from regular thermal expansion and contraction would most probably form at that location. The crack was visible in a Google Street View image dated June 2012 and therefore existed at the time the claimant purchased the property at-.-- Roots from trees growing near the wall have also contributed to the crack formation. These wall cracks were located within the neighbor's retaining wall and not the claimant's wall. The general condition of the walls indicated that the construction of the claimant's wall 4 1 P a g e Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 was more robust and thus more resistant to crack formation. The claimant's wall was a reinforced concrete structure with a stone facade, while the neighbor's wall was a stone and mortar wall. CONCLUSIONS The analysis of available evidence related to this assignment supports the following opinions: The claimant's retaining wall did not evidence damage caused by the insured's water supply pipe leak and subsequent repair at the time of the EFI site visit. EFI cannot rule out the possibility of future, related damage to the wall if the claims of damage to the retaining wall drain system and undermining of the retaining wall footing were legitimate. ADDITIONAL WORK AND INFORMATION REQUESTED No additional work by EFI is recommended at this time. If any further information becomes available, please forward that to EFI Global for additional analysis. APPENDICES Representative photographs are included with this report. Additional photographs captured at the time of the inspection are available upon request. • Appendix A — Photographs LIMITATIONS The information presented in this report addresses the limited objectives related to the evaluation of this assignment. The opinions presented in this report have been made to a reasonable degree of scientific and engineering certainty based upon the information available at the time this report was authored. This report only describes the conditions present at the time of EFI's examination and is only based upon the observations made. This analysis was limited to the scope of work outlined in this report. This report is not intended to fully delineate or document every defect or deficiency throughout the subject property. The opinions contained within this report are limited to the circumstances associated with this assignment, and are based on this author's education, experience, and training. Should additional information which relates to this evaluation become known, EFI reserves the right to alter the opinions contained in this report as necessary. In some cases, additional studies may be warranted to fully evaluate conditions noted. This report is furnished as privileged and confidential to the addressee. Release to any other company, concern, or individual is solely the responsibility of the addressee. Any verbal statements made before, during, or after the course of the assignment were made as a courtesy only and are not considered a part of this report. This report is furnished as privileged and confidential to the addressee. Release to any other company, concern, or individual is solely the responsibility of the addressee. Any reuse of this report or the findings, conclusions, or recommendations presented herein without the express written consent of EFI is prohibited. 5 1 P a g e Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 CLOSING EFI appreciates this opportunity to provide consulting services related to this matter. Please contact us should any questions arise concerning this report, or if we may be of further assistance. ENGINEER STAMP This report has been transmitted electronically. If requested, a hard copy of the report with a "wet -stamp" can be provided. This report has been electronically signed and sealed by this author on the referenced date. Printed copies of this document are not considered signed and sealed and the signature must be verified on any electronic copy. It is a violation of law for any person to alter this document in any way, unless acting under the direction of a licensed professional engineer. If a document bearing the seal of an engineer is altered, the altering engineer shall affix to the document their seal and the notation "altered by" followed by their signature and the date of such alteration, and a specific description of the alteration. 6 1 P a g e Insured: South Tahoe Public Utility District EFI Global File No.: 024.08629 APPENDIX A PHOTOGRAPHS (*) efi global Photographs Photo 1: Overall view of the subject retaining wall to the right of the claimant's driveway. V Photo 2: Closer view of the subject retaining wall. Insured: South Tahoe PUD Site Visit: October 27, 2022 EFI Global File #: 024.04985 (*) efi global Photographs MEN Photo 3: Another view of the subject retaining wall. Photo 4: Another view of the subject retaining wall. Insured: South Tahoe PUD Site Visit: October 27, 2022 EFI Global File #: 024.04985 (q) efi global Photographs Photo 5: View of the retaining wall outlet drain (red arrow) in relation to the excavation behind the wall (yellow arrow). Photo 6: Closer view of the retaining wall drain outlet. Note crack in neighbor's wall (arrow). insured: South Tahoe PUD Site Visit: October 27, 2022 ER Global File #: 024.04985 (*) efi global Photographs Photo 7: Area behind subject retaining wall that evidenced recent excavation. Photo 8: Crack in the neighbor's retaining wall, near where it joins the claimant's wall. Insured: South Tahoe PUD Site Visit: October 27, 2022 EFI Global File #: 024.04985 (*) efi global Photographs 1 4F 1111 - , �- h �{ h ►i � • �e Photo 9: Panned right from previous photograph. View of neighbor's retaining wall. Photo 10: View of the area where the neighbor's retaining wall joins the claimant's retaining wall. Insured: South Tahoe PUD Site Visit: October 27, 2022 EFI Global File #: 024.04985 (*) efi global Photographs Photo 11: Closer view of the crack in the neighbor's retaining wall. Photo 12: Panned up and right from the previous photograph. Crack in neighbor's retaining wall. Insured: South Tahoe PUD Site Visit: October 27, 2022 EFI Global File #: 024.04985 (q) efi global Photographs Photo 13: GoogIa Street View Image dated June 2012. Note wall crack is evident in image. insured: South Tahoe PUD Site Visit: October 27, 2022 ER Global File #: 024.04985 � South Tahoe low, Public Utility District TO: FROM: MEETING DATE: ITEM - PROJECT NAME: General Manager John Thiel Directors NicK Haven Shane R,omsos David Peterson KellY Sheehan NicK Exline 1275 Meadow Crest Prive • 5outh Lake Tahoe ■ CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.uF, BOARD AGENDA ITEM 13a Board of Directors Ryan Lee, Manager of Customer Service February 16, 2023 Conference with Legal Counsel - Potential Litigation (one case) REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54956.9(d) (2) of the California Government code, Closed Session may be held for a conference with legal counsel (one case). SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACT GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES / : f NO CATEGORY: General General Manager John Thiel ■ TO: FROM: � South Tahoe Public Utility District MEETING DATE ITEM - PROJECT NAME Directors NicK Haven Shane Romsos David Peterson KellY Sheehan NicK Exline 1275 Meadow Crest IJrive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 13b Board of Directors John Thiel, General Manager February 16, 2023 Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Contra Costa County Superior Court Case C21-01436, Reanne Mobley; Rena Petri; Douglas Petri vs. JFC Construction, Inc.; Verizon Wireless, Inc.; South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACT CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES_ NO