03-16-2023n.e�er . iS50 •'N
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 16, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL:
Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Art Zorio, Julie Ryan, Chris Skelly, Ross
Cole, Megan Colvey, Liz Kauffman, Ryan Lee, Star Glaze, Jessica Mendoza, Shannon Chandler,
Stephen Caswell, Brent Goligoski, Shelly Thomsen
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: Melanie Guttry read a letter from Jack and Roberta Hanson
regarding the monthly billing structure recently adopted at the District.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Melanie Guttry announced that there is a proposed change to Consent Item 4b - Keller -Heavenly
Water System Improvements Project, Phase 2 to modify the requested Board action to read as: 1)
Approve Change Order No. 2 to the District Contract with White Rock Construction, Inc.; and 2)
Authorize the General Manager to execute Change Order No. 2 at no cost to the District.
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos Second Sheehan Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to approve the Consent Calendar with changes as presented.
a. ❑ECEMBER 31 2022 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Paul Hughes, Chief Financial Officer)
Received and filed the December 31, 2022 Income Statement and Balance Sheet Reports.
REGULAR BOARD MEETING MINUTES: March 16, 2023 PAGE - 2
b. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 2
(Trevor Coolidge, Senior Engineer)
1) Approved Change Order No. 2 to the District Contract with White Rock Construction, Inc.;
and 2) Authorize the General Manager to execute Change Order No. 2 at no cost to the
District.
c. 2023 BARTON AREA VALVE INSTALLATION PROJECT
(Adrian Combes, Senior Engineer)
Authorized staff to advertise for construction bids for the 2023 Barton Area Valve Installation
Project.
d. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NO'S. 1 AND 2
PROJECT (Brent Goligoski, Associate Engineer)
1) Approved Change Order No. 5 to Vinciguerra Construction, Inc, in the amount of
<$2,843,948.74> for the Aeration Blower System Emergency Power and Secondary Clarifiers
No's. 1 and 2 Project; 2) Authorized the General Manager to execute Change Order No. 5;
and 3) Authorized the General Manager to negotiate and approve the transfer of material
purchase order contracts from Vinciguerra to the District.
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,288,537.95.
f. REGULAR BOARD MEETING MINUTES: February 16,_2�23
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved February 16, 2023, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. 2023 Luther Pass and Heavenly Tanks Rehabilitation Project (Brent Goligoski, Associate Engineer) —
Brent Goligoski provided details regarding the 2023 Luther Pass and Heavenly Tanks
Rehabilitation Project.
Moved Sheehan Second Peterson Peterson Yes Haven Yes Romsys Yes Sheehan Yes Exiine
Yes to 1) Find the bid from Euro Style Management non -responsive and reject Bid; 2) Find minor
irregularities in the bid from Farr Construction Corporation, dba Resource Development
Company (RDC) to be immaterial and waive immaterial irregularities; and 3) Award Project to
the lowest responsive, responsible bidder RDC in the amount of $1,178,000 including the
Alternate Bid Item.
b. Construction Inspection Services 2023 (Julie Ryan, Engineering Department Manager) - Julie Ryan
provided details regarding Construction Inspection Services 2023 and addressed questions form
the Board. President Peterson provided details as explained at the Finance Committee
pertaining to these proposed services.
REGULAR BOARD MEETING MINUTES: March 16, 2023 PAGE - 3
Moved Sheehan Second Peterson Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes to (1) Approve the proposed Scope of Work from Construction Materials Engineers to
provide construction inspection and materials testing services; and, (2) Authorize the General
Manager to execute Task Order No. 21 in an amount not to exceed $474,030.
c. Winter Storms Emergency Response - John Thiel provided details regarding Winter Storms
Emergency Response and addressed questions from the Board. Shelly Thomsen provided
additional details regarding the press release being developed regarding community
partnerships. President Peterson provided information regarding El Dorado Water Agencies
storm water management in rural areas initiative and how to leverage these points in the press
release. Director Romsos thanked staff for their efforts and long hours in responding to these
emergencies. Directors Exline and Haven echoed his comments.
Moved Haven Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to authorize the District to 1) Determine an emergency exists as defined in Section 1 102 of the
Public Contract Code; 2) Determine substantial evidence has been presented to authorize an
exception be made pursuant to Section 22050 of the Public Contract Code that this
emergency will not permit a delay resulting from a competitive solicitation for bids and
compliance with the District purchasing requirements and that this action is necessary to
respond to the emergency; 3) Adopt Resolution 3234-23 delegating authority to the General
Manager to order any action necessary to respond to this emergency; 4) Determine this
project is exempt from the California Environmtal Quality Act pursuant to Public Resources
Code section 210808(b) (2) and (4); 5) Authorizing filing a Notice of Exemption; and 6) Approve
expenditures necessary to start emergency response not to exceed $300,000.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Exline reported regarding the City Council Liaison meeting held February 21, 2023. John
Thiel added that the City of South Lake Tahoe is working on a Request for Proposals to complete a
study regarding power. The System Efficiency and Sustainability Committee is meeting on March
21, and he requested that the study be provided to that committee when available.
Director Romsos reported details regarding the Operations Committee meeting on Monday,
March 13, 2023.
Director Haven reported details regarding the Finance Committee Meeting on March 10, 2023. He
indicated staff did a great job providing budget details.
President Peterson reported details of the upcoming rate review in relation to the Proposition 218
process. The Finance Committee recommended a separate revenue line item for solar once it is
installed, with a separate look at the Reserve Fund.
8. BOARD MEMBER REPORTS:
President Peterson reported District staff are experiencing these storms along with and as
members of the community and asked that the public have patience during these disasters.
Director Romsos outlined information regarding a climate resiliency workshop that he attended.
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
President Peterson provided details regarding the federal affairs meeting he recently attended as
part of the El Dorado Water Agency.
10. STAFF ATTORNEY REPORTS:
Melonie Guttry and Chris Skelly provided information regarding the District's Multi -Factor
Authentication for all accounts and addressed questions from the Board. The Information
REGULAR BOARD MEETING MINUTES: March 16, 2023 PAGE - 4
Technology Department will assist Board Members with installing the Authentication Application
on their mobile devices over the next month.
Ross Cole presented the 2023 Water Leak Update and addressed questions from the Board.
Ryan Lee provided a monthly billing update and addressed questions from the Board.
Additionally, he addressed the concern from customers Hanson. He has spoken with these
customers, who are sewer customers only, and for sewer only customers monthly billing may be a
little more inconvenient. Options are being offered to customers who feel monthly billing is an
inconvenience.
Shelly Thomsen provided a legislative affairs update and addressed questions from the Board.
Attorney Kvistad provided information regarding the Inflation Reduction Act.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
• Provided a staffing update and introduced new Senior Engineer, Megan Colvey
• Provided details regarding a meeting with Jennifer Lukins who has notified the District that
the state will likely be in touch regarding consolidation efforts.
President Peterson recused himself at 4:00 p.m.
• Provided details regarding the Tahoe Keys Property Owner's Association meeting he
attended on March 15, 2023, and addressed questions from the Board.
President Peterson rejoined the meeting at 4:07 p.m.
12. NOTICE OF PAST AND FUTURE MEETINGS EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 4:08 p.m.
RECONVENE TO OPEN SESSION: 5:02 p.m.
a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session maybe
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 5:03 p.m.
David Peterson, Board President
South Tahoe Public Utility District
Melonie Guttry, Clerk of the oard
South Tahoe Public Utility District