04-06-2023t�ef 1950 `N
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President r BOARD MEMBERS �T Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Wine, Director
John Thiel, General Manager Paul Hughes, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
April 6, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Julie Ryan, Chris Stanley, Trevor
Coolidge, Greg Dupree, Bren Borley, Ross Cole, Megan Colvey, Brent Goligoski, Heidi Baugh, Stephen
Caswell, Ryan Lee, Shelly Thomsen, Trevor Coolidge, Taylor Jamie
Guests: Dave Galicia, GB Construction; Satchi Itagaki, Kennedy Jenks (Telephone)
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. FISCAL YEARS 2023 2024 AND 2025 AUDIT SERVICES
(Paul Hughes, Chief Financial Officer)
Approved the Proposal from Mann, Urrutia & Nelson to extend their Contract to provide audit
services for fiscal years 2023, 2024 and 2025 in a total amount not to exceed $169,500.
b. SECONDARY CLARIFIER NO. 3 REHABILITATION PROJECT
(Stephen Caswell, Principal Engineer)
Approved Proposal to amend existing Task Order No. 20 for Carollo Engineers, Inc., for the
Secondary Clarifier No. 3 Rehabilitation Project additional design services in an amount not to
exceed $13,633.
REGULAR BOARD MEETING MINUTES: April 6, 2023 PAGE - 2
c. CALIPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopted Resolution 3243-23 which incorporates the Pay Listing by Position for the pay listing
effective March 01, 2023.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $2,612,833.13.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Water Year 2022 Annual Report (Julie Ryan, Engineering Department Manager) - Julie Ryan provided
an overview of the Water Year 2022 Annual Report process.
President Peterson opened the Public Hearing at 2:04 p.m. to receive public comments and
present the Tahoe Valley South Subbasin (6-005.01) Annual Report for Water Year 2022. Satchi
Itaaaki of Kennedy Jenks provided a PowerPoint presentation regarding the Water Year 2022
Annual Report and addressed questions from the Board. No comments were received and
President Peterson closed the Public Hearing at 2:28 p.m.
Moved Romsos Second Exline Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to approve the 2022 Annual Report and authorize submitting to the California Department of
Water Resources.
b. Winter Storms Emergency Response (John Thiel, General Manager) — John Thiel provided details
regarding progress made on the Winter Storms Emergency Response to date. Paul Hughes
provided details regarding the Emergency Operations Center activites over the past month.
Chris Stanley presented photos regarding some of the work being completed throughout the
community and addressed questions from the Board. Director Exline congratulated Chris
Stanley and his staff on an excellent job containing flooding throughout these storms. Trevor
Coolidge provided a presentation regarding work at Diamond Valley Ranch throughout the
storm events and addressed questions from the Board. John Thiel provided a recap of
activities at the Wastewater Treatment Plant throughout the storm events. Paul Hughes
recommended that the overall funds set aside for this emergency be increased to $600,000 in
order to complete the required work. FEMA funds should be available soon to cover some of
this work.
Moved Exline Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to continue the emergency action to respond to the Winter Storms Emergency pursuant to
Public Contract Code Section 22050(c) and Resolution No. 3242-23 and 2) approve
expenditures necessary for emergency response not to exceed $600,000.
c. 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project (Megan colvey, Senior Engineer and Heidi Baugh,
Purchasing Agent) - Me-gan Colvey provided information regarding the 2023 Flagpole 2/Iroquois 2
Tanks Recoating Project and addressed questions from the Board. After some discussion, the
Board directed staff to revisit this item with legal counsel and bring back a recommendation
for Board consideration at the April 20, 2023 Board meeting.
REGULAR BOARD MEETING MINUTES: April 6, 2023 PAGE - 3
d. 2023-2024 Tank Coatings Touchup Project (Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing
Agent) -Megan Colvey provided details regarding the 2023-2024 Tank Coatings Touchup
Project and addressed questions from the Board. The Board directed staff to revisit this item
with legal counsel and bring back a recommendation for Board consideration at the April 20,
2023 Board meeting.
e. Secondary Clarifier No. 2 Rehabilitation Project (Brent Goligoski, Associate Engineer) — Brent Goligoski
provided details regarding the Secondary Clarifier No. 2 Rehabilitation Project and addressed
questions from the Board.
Moved Exline Second Sheehan Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to 1) Find minor irregularities in the bid from T&S Construction Co., Inc. to be immaterial and
waive immaterial irregularities; and 2) Award the Project to the lowest responsive, responsible
bidder, T&S Construction Inc., in the amount of $2,064,900.
f. REBID 2023 Asphalt Patching and Trench Paving Services (Chris Stanley, Field Operations Manager and
Heidi Baugh, Purchasing Agent) - Chris Stanley provided details regarding the REBID 2023 Asphalt
Patching and Trench Paving Services and addressed questions from the Board.
Moved Romsos Second Exline Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to 1) Find minor irregularities in the bid from G.B. General Engineering Contractor, Inc. to be
immaterial and waive immaterial irregularities; and 2) Award the project to the lowest
responsive, responsible bidder, G.B. General Engineering Contractor, Inc., in the amount of
$469,540.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos provided details regarding the System Efficiency and Sustainability Committee.
Ross Cole provided details regarding metrics for measuring climate resiliency grant opportunities.
Directors Romsos and Exline provided details regarding the most recent Operations Committee
meeting.
8. BOARD MEMBER REPORTS: Nothing to report
9. EL DORADO WATER AGENCY PURVEYOR REPORT:
President Peterson reported that the next meeting is April 12, 2023 with a Countywide Plenary for
Water scheduled for Thursday, April 13, 2023.
10. STAFF/ATTORNEY REPORTS:
Ross Cole provided a PowerPoint presentation regarding the Annual Sewer Inspection Update
and addressed questions from the Board.
11. GENERAL MANAGER REPORT:
John Thiel reported on several items:
■ Provided a staffing update
• Provided information regarding the recent California Tahoe Conservancy meeting.
■ Paul Hughes provided an update regarding the General Counsel Request for Proposals which
are due on Friday, April 7, 2023.
REGULAR BOARD MEETING MINUTES: April 6, 2023 PAGE - 4
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 4:23 p.m.
RECONVENE TO OPEN SESSION: 4:45 p.m.
a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior (. )urt
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 4:46 p.m.
7_ 492��
Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
C6vid Peterson, Board President
South Tahoe Public Utility District