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2023.05.04 District Board Agenda Packet 05-04-2023 SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, May 4, 2023 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. PRESENTATION a. Information Technology Strategic Plan Findings Presentation (Government Technology Group) 7. ITEMS FOR BOARD ACTION a. Winter Storms Emergency Response (John Thiel, General Manager) 1) Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23; and 2) approve expenditures necessary for emergency response not to exceed $900,000. b. Tallac Creek Sewer Pipeline Protection Project (Julie Ryan, Engineering Department Manager) Approve Change Order No. 2 to Haen Constructors in the amount $150,000. REGULAR BOARD MEETING AGENDA – May 4, 2023 PAGE – 2 c. Keller Heavenly Water System Improvements Project, Phase 3 (Trevor Coolidge, Senior Engineer) Approve Change Order No. 1 to White Rock Construction, Inc., in the amount of $500,000. 8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Grants Update (Yesenia Pacheco) b. Legislative Update (Shelly Thomsen) 11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. California Tahoe Conservancy Coordination c. State Water Board 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 04/20/2023 – 2:00 p.m. Regular Board Meeting at the District Future Meetings/Events 05/04/2023 – 1:00 p.m. Executive Committee Meeting at the District 05/15/2023 – 3:30 p.m. Operations Committee Meeting at the District 05/17/2023 – 10:00 a.m. El Dorado Water Agency Meeting in Placerville 05/17/2023 – 3:30 p.m. System Efficiency and Sustainability Committee Meeting at the District 05/18/2023 – 2:00 p.m. Regular Board Meeting at the District 13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.) a. Pursuant to Government Code Section 54957, threat to public services or facilities, consultation with South Tahoe Public Utility District Information Technology Manager, Chris Skelly. b. Pursuant to Government Code Section 54957(a)/Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: John Thiel/General Manager; Paul Hughes, Chief Financial Officer; Liz Kauffman, Human Resources Director. c. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday, May 18, 2023, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items REGULAR BOARD MEETING AGENDA – May 4, 2023 PAGE – 3 are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA – May 4, 2023 PAGE – 4 SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, May 4, 2023 ITEMS FOR CONSENT a. ISSUANCE OF SPECIAL USE PERMIT FOR WOLLYSTAR MUSIC FESTIVAL SECONDARY EMERGENCY EGRESS ROUTE (Trevor Coolidge, Senior Engineer) Approve Issuance of a Special Use Permit to Avery Hellman to allow attendees of the Woollystar Music Festival to use an existing unimproved road across a portion of Diamond Valley Ranch in the event of an emergency. b. AERATION BLOWER SYSTEM EMERGENCY POWER AND SECONDARY CLARIFIERS NOS. 1 AND 2 PROJECT (Brent Goligoski, Associate Engineer) Approve the Partial Closeout Agreement and Release of Claims for Vinciguerra Construction, Inc. for the Secondary Clarifiers Nos. 1 and 2 portion of the Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project Contract. c. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Receive and file Payment of Claims in the amount of $1,783,854.07 d. REGULAR BOARD MEETING MINUTES: April 20, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve April 20, 2023, Minutes BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Issuance of Special Use Permit for Woollystar Music Festival Secondary Emergency Egress Route REQUESTED BOARD ACTION: Approve Issuance of a Special Use Permit to Avery Hellman to allow attendees of the Woollystar Music Festival to use an existing unimproved road across a portion of Diamond Valley Ranch in the event of an emergency. DISCUSSION: Avery Hellman (“Hellman”) owns property adjacent and immediately north of the District’s Diamond Valley Ranch (“DVR”). Hellman is holding a music festival on her property called Woollystar Music Festival (“Festival”) scheduled for June 16, 17 and 18, 2023. The maximum capacity for the Festival is 300 persons, including overnight camping on the Hellman property. This is the second year of the festival; the District issued an identical permit to Hellman in 2022 without incident. The County of Alpine, California (“County”) has issued a permit to Hellman for the Festival but is requiring Hellman to have a secondary emergency pedestrian egress route across an unimproved gravel road located on DVR. The emergency egress route across DVR would only be utilized in the event an emergency prevented utilization of the primary access/egress route to Carson River Road. Staff recommends that the Board approve Issuance of a Special Use Permit to Avery Hellman to allow attendees of the Woollystar Music Festival to use an existing unimproved road across a portion of Diamond Valley Ranch in the event of an emergency. General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Trevor Coolidge Page 2 May 4, 2023 SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Special Use Permit ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO 1 EMERGENCY EGRESS SPECIAL USE PERMIT This Emergency Egress Special Use Permit (“Permit”) is made and entered into on May 4, 2023 by and between the South Tahoe Public Utility District (“District”), a California public agency formed in 1950 pursuant to the Public Utility District Act, and Avery Hellman (“Permittee”), at South Lake Tahoe, California, with reference to the following facts and intentions: A. The District is the owner of certain real property and improvements located in Alpine County, California, a portion of which is generally described as assessor parcel numbers 001-080-080, 001-080-085 and 001-080-086 and more particularly described in the map attached as Exhibit A, which is incorporated by this reference (collectively “District Property”); B.Permittee is the owner of certain real property and improvements located in Alpine County, California, generally described as assessor parcel number 001-080-036 and more particularly described in the map attached as Exhibit A, which is incorporated by this reference (collectively “Permittee Property”); C. Permittee is organizing, promoting and holding a music festival called Woollystar Music Festival (“Festival”) at the Permittee Property on June 16, 17 and 18 of 2023; D. The County of Alpine, California, (“County”) is requiring Permittee to have an emergency egress from the Permittee Property across the District Property that exits onto Barber Road; and, D. Permittee desires, and the District agrees to allow, Permittee the right to use a portion of the District Property pursuant to the terms and conditions of this Permit. NOW, THEREFORE, the parties agree as follows: 1. Emergency Egress Right. The District grants Permittee the right to use an unimproved gravel road located on a portion of the District Property depicted on the attached Exhibit A (“Permitted Egress Route”) pursuant to the terms and conditions of this Permit. Other than as expressly provided in this Permit, Permittee shall not have any other rights with respect to the District Property. 2. Term. The term of this Permit (“Term”) shall commence on June 12, 2023 (“Commencement Date”) and end on June 23, 2023 (“Termination Date”). The District shall have the right to terminate this Permit immediately upon Permittee’s material breach of this Permit. 3. Possession. The District shall be deemed to have delivered possession of the Permitted Egress Route to Permittee and Permittee shall be deemed to have taken possession of the Permitted Egress Route as of the Commencement Date subject to the terms and conditions of this Permit. 4. Permit Fee. Permit is provided at no cost. Permittee previously paid for the development of Permit prior to first issuance in 2022. 5.Use of Permitted Egress Route. 5.1. Use. The Permitted Egress Route shall be only available for the Festival attendees’ pedestrian emergency use from June 16, 2023 to June 18, 2023, and for no other use without the express written consent of the District which shall only be used for emergency egress from the Permittee Property if Permittee’s primary access/egress route is not able to be utilized. 5.2. Delineation. Prior to commencement of the Festival, Permittee shall mark the Permittee Egress Route in a manner that clearly delineates the road for day and night use. Prior to the Termination Date, Permittee shall remove the marking of the Permitted Egress Route. Access from the Permittee Property to the Permitted Egress Route shall be posted with signage identifying it for emergency use only. Except as allowed by this Permit, Permittee shall not allow any of the Festival attendees to access the District Property or the Permitted Egress Route. 24192063.1 2 5.3. Compliance of Law. Permittee shall, at Permittee’s sole cost and expense, comply with all applicable local, state and federal statutes, ordinances, rules, regulations, orders and requirements in effect that relate to the use of the Permitted Egress Route by Permittee. 5.4. Acceptance of Premises. The District has made no representation or warranty concerning the fitness for use or suitability for purpose of the Permitted Egress Route or the District Property, all of which are expressly disclaimed, and Permittee accepts the Permitted Egress Route “AS IS.” The District expressly disclaims any representation or warranty or any liability or damage as to the Permitted Egress Route by the Festival attendees. Without limiting the above, Permittee shall bear the risk of the suitability of the Permitted Egress Route for Permittee’s intended use from both an economic and liability bases and with respect to Permittee’s use of the Permitted Egress Route. 5.5. Permittee’s Conduct. The District shall have the right to require Permittee, its employees, contractors, consultants, vendors, invitees and agents, whom the District determines to be acting in a careless, unsafe or discourteous manner, to leave the Permitted Egress Route. 5.6. Prohibited Uses. In no event shall Permittee use the Permitted Egress Route in any manner which would, in the District’s opinion, have an adverse effect on the Property or the present condition of the Property, or be incompatible with the District’s preservation, protection, and restoration objectives of the District Property. 6.Maintenance and Operation/Surrender. Permittee agrees that it will, at all times during the Term, keep the Permitted Egress Route in good condition and repair. Permittee further agrees, on the last day of the Term or earlier termination of this Permit, to surrender the Permitted Egress Route in the same condition as when received and to remove all of Permittee’s personal property from the Permitted Egress Route. 7.Right of Entry. The District and its authorized representatives may enter the Permitted Egress Route at any time for the purpose of inspecting the Permitted Egress Route and Permittee’s use of and operations on the Permitted Egress Route. Permittee covenants and agrees that the District may enter the Permitted Egress Route at any time to make any necessary repairs to the Permitted Egress Route and perform any work desired by the District that does not unreasonably interfere with Permittee’s use of the Permitted Egress Route or that the District may deem necessary to prevent waste or deterioration in connection with Permittee’s use of the Permitted Egress Route. 8. Alterations and Improvements. Permittee shall not make any alterations or improvements to the Permitted Egress Route without the prior written consent of the District. 9.Indemnity and Liability. 9.1 To the fullest extent permitted by law, Permittee shall defend, indemnify and hold harmless the District, its elected officials, officers, employees, agents and contractors, from and against any and all claims, damages, losses, liabilities and expenses, including attorneys’ fees, paralegal and legal fees and costs, which arise out of, relate to or result from, Permittee’s acts or omissions, use of the Permitted Egress Route Permittee and its Festival attendees, or from this Permit, except as caused by the District’s sole negligence or willful misconduct. In the event any action or proceeding is brought against the District, Permittee, upon notice from the District, shall defend the same at Permittee’s sole cost and expense by legal counsel approved by the District. Permittee, as a material part of the consideration to the District, assumes all risk of damage to the Permitted Egress Route or injury to persons in, upon or about the Permitted Egress Route from any cause whatsoever except that which is caused by the failure of the District to observe any of the terms and conditions of this Permit and such failure has persisted for an unreasonable period of time after written notice of such failure, and Permittee waives all of its claims with respect thereof against the District. 9.2 Exemption from Liability. The District shall not be liable for injury to Permittee’s business or any loss of income or for damage to the property of Permittee, Permittee’s employees, invitees, Festival attendees, or any other person in or about the Permitted Egress Route, nor shall the District be liable for injury to the person or Permittee, Permittee’s employees, Festival attendees, agents or contractors, whether such damage or injury is caused by or results from fire, explosion, electricity, gas, water, rain, or from any other cause, whether such damage or injury results from 3 conditions arising upon the Permitted Egress Route or the District Property, or from other sources or places, and regardless of whether the cause of such damage or injury or the means of repairing the same is inaccessible. 10.Insurance. 10.1. Commercial General Liability Insurance. Permittee shall, at its sole cost and expense, maintain in effect at all times during the Term, commercial general liability insurance which shall include, but shall not be limited to, protection against claims arising from death, bodily or personal injury or damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents, consultants or by anyone directly or indirectly employed by the insured. The amount of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per occurrence coverage applying to bodily and personal injury and property damage. 10.2. Automobile Liability Insurance. Permittee shall, at its sole cost and expense, maintain in effect at all times during the Term, automobile liability insurance which shall include, but shall not be limited to, protection against claims arising from death, bodily or personal injury, or damage to property resulting from actions, failures to act, operations or equipment of the insured, or by its employees, agents, consultants, or by anyone directly or indirectly employed by the insured. The amount of insurance should not be less than Two Million Dollars ($2,000,000) combined single limit per accident coverage applying to bodily and personal injury and property damage. Coverage shall insure all owned, nonowned and hired automobiles. 10.3. Endorsements. The commercial general liability and automobile liability insurance coverages required by this Permit shall include the following provisions and endors ements: a.The South Tahoe Public Utility District and its elected officials, officers and employees will be a named or an additional insured in regard to liability. b.Written notice shall be given to the District at least thirty (30) days prior to termination, suspension, voiding, cancellation or reduction of coverage in the policy, except if cancellation is for nonpayment of premiums, written notice shall be given to the District at least ten (10) calendar days prior to cancellation. c.The insurance shall be primary as with respect to the interest of the named and/or additional insureds, any other insurance maintained by the named and/or additional insureds is excess and not contributing insurance. d.The insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Permittee under this Permit. e.Cross liability and severability of interest. f.The insurer shall waive and all transfer rights of recovery (subrogation) it may have against the name and/or additional insureds for claims and/or losses. 10.4. Workers’ Compensation and Employer’s Liability Insurance. Workers’ compensation insurance for all of their employees employed directly by them or through sub-contractors in accordance with statutory requirements. Consultant shall provide employer’s liability insurance with limits of not less than One Million Dollars ($1,000,000) each accident, One Million Dollars ($1,000,000) disease policy limit, and One Millions Dollars ($1,000,000) dis ease each employee. The Workers’ compensation insurance policy shall contain, or be endorsed to contain, a provision that the insurer waives any and all transfer rights of recovery (subrogation) it may have against the additional insureds. 10.5. General Insurance Requirements. Permittee shall not be entitled to occupy the Permitted Egress Route until all required insurance has been obtained, required submittals delivered to the District and the submittals reviewed and approved by the District for gener al conformance with this Permit. The procurement and maintenance of the insurance required by this section is a material element of this Permit and failure to timely procure and/or maintain such insurance shall be a material breach of this Permit. The Permittee shall deliver the following to the District: 38 4 a.A copy of each insurance policy that provides insurance required by this section (and additional copies as requested by the District in writing). Each policy copy shall be certified by placing a statement on the policy(ies) stating that “this copy of the policy is certified to be true, correct and complete” and signed by an authorized representative of the insurer. The copy of each policy shall include each and every cover page, declaration page, form, schedule, endorsement, etc., that is a part of the policy; b.Certificate(s) of Insurance, issued in duplicate, covering all policies. Such certificates shall make explicit reference to each of the provisions and endorsements required in thi s section, and shall be signed on behalf of the insurer by an authorized representative; c.Original endorsements for each policy of insurance required by this section and signed on behalf of the insurer by an authorized representative. d.All insurance required by this section shall be placed with insurance companies authorized to transact business in the State of California for the types or insurance required by the Permit. Each insurance company shall have a current A. M. Best Insurance Guide rating of not less than A-/VII unless prior written approval is secured from the District as to the use of such insurer. e.The requirements as to the types, limits, deductibles and the District's review and/or approval of insurance coverages to be maintained by the Permittee are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by the Permittee under this Permit. Further, the District's review and approval of any section, unless specifically stated in writing and signed by the District, shall not release or relieve the Permittee or its subcontractors from complying with the requirements of this section. f.Any policy of insurance required by this section shall be an “occurrence” policy. g.In the event Permittee changes any insurance company(ies) providing the insurance coverage required by this section, Permittee shall timely resubmit to the District for review and approval, the insurance documents required by this section for each new insuranc e company providing insurance coverage. Permittee shall submit such documents at least thirty (30) days prior to the change in any required insurance to enable the District to timely review and approve the insurance coverages provided by such new insurance company(ies). h.Insurance policies providing coverage which contains self-insured retention shall not be acceptable except with the prior written approval of the District regardless of the amount of the self-insured retention. 11.Holding Over. If Permittee has not vacated the premises at the end of the Term, the Permittee will accrue charges in the amount of Five Hundred Dollars ($500) per day beginning on the fifth (5th) day after the end of the Permit Term. All other terms and conditions remain the same as specified in this Permit. 12.General Provisions. 12.1. Recitals. The recitals stated at the beginning of this Permit of any matters or facts shall be conclusive proof of the truthfulness thereof and the terms and conditions of the re citals, if any, shall be deemed a part of this Permit. 12.2. Notices. All notices, approvals, acceptances, requests, demands and other communications required or permitted, to be effective, shall be in writing and shall be delivered, either in person or by mailing the same by United States mail (postage prepaid, registered or certi fied, return receipt requested) or by Federal Express or other similar overnight delivery service, to the party to whom the notice is directed at the address of such party as follows: To: District South Tahoe Public Utility District Attn: General Manager 39 24192063.1 5 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 With a copy to: Gary M. Kvistad. Brownstein Hyatt Farber Schreck, LLP 1021 Anacapa Street, Second Floor Santa Barbara, CA 93101 To: Permittee Avery Hellman 1287 Caron River Road Markleeville, CA 96120 Any communication given by mail shall be deemed delivered two (2) business days after such mailing date, and any written communication given by overnight delivery service shall be deemed delivered one (1) business day after the dispatch date. Either party may change its address by giving the other party written notice of its new address. 12.3. Successors and Assigns. This Permit shall be binding on and shall inure to the benefit of the parties and their respective heirs, successors and assigns. Nothing in this Permit, expre ss or implied, is intended to confer on any person other than the parties or their respective heirs, successors and assigns, any rights, remedies, obligations or liabilities under or by reason of this Permit. 12.4. Assignability. Permittee shall not assign this Permit, or any rights to it, and shall not sublet the entire or any part of the Permitted Egress Route or any right or privilege appurtenant to the Permitted Egress Route or permit or transfer interest therein without first obtaining the written consent of the District, which may be withheld by the District in its sole and absolute discretion. Any assignment or subletting without the District’s consent shall be void and shall, at the District’s option, terminate this Permit. No interest of Permittee in this Permit shall be assignable by operation law without the District’s prior written consent. 12.5. Waiver. No waiver by any party of any of the provisions shall be effective unless explicitly stated in writing and executed by the party so waivi ng. Except as provided in the preceding sentence, no action taken pursuant to this Permit, including, without limitation, any investigation by or on behalf of any party, shall be deemed to constitute a waiver by the party taking such action of compliance with any representations, warranties, covenants, or agreements contained in this Permit, and in any documents delivered or to be delivered pursuant to this Permit. The waiver by any party of a breach of any provision of this Permit shall not operate or be construed as a waiver of any subsequent breach. No waiver of any of the provisions of this Permit shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. 12.6. Severability. If any term, provision, covenant or condition of this Permit shall be or become illegal, null, void or against public policy, or shall be held by any court of com petent jurisdiction to be illegal, null, void or against policy, the remainin g provisions of this Permit shall remain in full force and effect, and shall not be affected, impaired or invalidated. The term, provision, covenant or condition that is so invalidated, voided or held to be unenforceable, shall be modified or changed by t he parties to the extent possible to carry out the intentions and directives set forth in this Permit. 12.7. Counterparts. This Permit may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which shall constitute one and the same instrument. 12.8. Governing Law. This Permit shall be governed by, and interpreted in accordance with, the laws of the State of California to the extent California Law is applicable to the United States, with venue proper only in the County of El Dorado, State of California. 12.9. Attorney Fees. If any legal proceeding (lawsuit, arbitration, etc.), including an action for declaratory relief, is brought to enforce or interpret the provisions of this Permit, the prev ailing party shall be entitled to recover actual attorneys' fees and costs, which may be determined by the court 6 in the same action or in a separate action brought for that purpose. The attorneys' fees award shall be made as to fully reimburse for all attorneys' fees, paralegal fees, costs and expenses actually incurred in good faith, regardless of the size of the judgment, it being the intention of the parties to fully compensate for all attorneys' fees, paralegal fees, costs and expenses paid or incurred in good faith. 12.10. Good Faith. The parties agree to exercise their best efforts and utmost good faith to effectuate all the terms and conditions of this Permit and to execute such further instruments and documents as are necessary or appropriate to effectuate all of the terms and conditions of this Permit. 12.11. Construction. The provisions of this Permit should be liberally construed to effectuate its purposes. The language of all parts of this Permit shall be construed simply accordin g to its plain meaning and shall not be construed for or against either party, as each party had the opportunity to have their counsel review it. Whenever the context and construction so requires, all words used in the singular shall be deemed to be used in the plural, all masculine shall include the feminine and neuter, and vice versa. 12.12. Several Obligations. Except where specifically stated in this Permit to be otherwise, the duties, obligations, and liabilities of the parties are intended to be several and not joint or collective. Nothing contained in this Permit shall be construed to create an associa tion, trust, partnership, or joint venture or impose a trust or partnership duty, obligation, or liability on or with regard to either party. Each party shall be individually and severally liable for its own obliga tions under this Permit. 12.13. Authority. The individuals executing this Permit represent and warrant that they have the authority to enter into this Permit and to perform all ac ts required by this Permit, and that the consent, approval or execution of or by any third party is not required to legally bind either party to the terms and conditions of this Permit. 12.14. Entire Agreement. This Permit contains the entire understanding and agreement of the parties, and supersedes all prior agreements and understandings, oral and written, between the parties. There have been no binding promises, representations, agreements, warranties or undertakings by any of the parties, either oral or written, of any character or nature, except as stated in this Permit. This Permit may be altered, amended or modified only by an instru ment in writing, executed by the parties to this Permit and by no other means. Each party waives its future rig ht to claim, contest or assert that this Permit was modified, canceled, superseded or changed by any oral Permit, course of conduct, waiver or estoppel. IN WITNESS WHEREOF, the parties have executed this Permit on the day and year and at the place first written above. DISTRICT PERMITTEE South Tahoe Public Utility District By: ________________________________ David Peterson, Board President Avery Hellman ATTEST: By: Melonie Guttry, Clerk of the Board/ Executive Services Manager ¦ 0 1,000 2,000500 Feet Map Legend Temporary Emergency Egress District Property Hellman Property Map Created 6/1/2022 Diamond Valley Rd.HWY 89Hellman District Gate Barber Road District Gate District Property Hellman Property South Tahoe Public Utility District Emergency Egress Special Use Permit Exhibit A BOARD AGENDA ITEM 7d TO: Board of Directors FROM: Brent Goligoski, Associate Engineer MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project REQUESTED BOARD ACTION: Approve the Partial Closeout Agreement and Release of Claims for Vinciguerra Construction, Inc. for the Secondary Clarifiers Nos. 1 and 2 portion of the Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project Contract. DISCUSSION: The Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project (Project) consists of four unique scopes of work under a single construction Contract. 1) Purchase and installation of one new 700 kW standby generator at the Wastewater Treatment Plant, 2) Rehabilitation of the Secondary Clarifier Nos. 1 and 2 at the Wastewater Treatment Plant, 3) Installation of battery backup systems at 11 remote water tank sites within the District’s water distribution system, and 4) Construction of a radio tower at the Wastewater Treatment Plant. The District has descoped the remaining work on the Secondary Clarifiers from this project in Change Order No. 5 approved by the Board on March 16, 2023. Vinciguerra Construction Inc. has completed all work related to the Secondary Clarifiers remaining in this portion of this project. With prior Board approval, staff filed the Partial Notice of Completion (NOC) with El Dorado County. El Dorado County recorded the NOC on March 28, 2023. The 30-day Stop Notice filing period ended on April 27, 2023. No Stop Notices have been filed. Staff recommends approval of the Partial Closeout Agreement and Release of Claims for Vinciguerra Construction, Inc. for the Secondary Clarifiers Nos. 1 and 2 portion of the Contract. The remaining portions of the work are ongoing into the 2023 construction season. General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Brent Goligoski Page 2 May 4, 2023 SCHEDULE: Upon Board Approval COSTS: N/A ACCOUNT NO: 10.30.8088/SC1RHB; 10.30.8096/SC2RHB BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Partial Closeout Agreement and Release of Claims ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO Partial Closeout Agreement & Release of Claims Page 1 PARTIAL CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this 4th day of May by and between South Tahoe Public Utility DISTRICT, hereinafter referred to as "DISTRICT", and Haen Constructors, hereinafter referred to as "CONTRACTOR". KNOW ALL PERSONS BY THESE PRESENTS: 1. The DISTRICT and CONTRACTOR entered into that agreement for Purchase Order No’s. 2021-1064, 2021-1065, 2021-1066, 2021-1067, 2021-1068, 2021-1069 for DISTRICT project described as Blower System Emergency Power & Secondary Clarifiers Nos. 1 & 2 Rehabilitation Project on 27th day of May, 2021 (“Agreement”). The Contract was amended through as approved by the parties. 2. CONTRACTOR and DISTRICT agree that the total adjusted Contract price and time of performance for Purchase Order No’s. 2021-1064, 2021-1065, 2021-1066, 2021-1067, 2021-1068, 2021-1069, after the execution of the change orders, is as follows: Original Contract Price: $6,137,864.00 Adjusted Contract Price: $3,641,135.29 3. Other than the uncompleted portions of the project (“Future Work”), described below, the DISTRICT and CONTRACTOR wish to close out the Agreement and release any claims related thereto. The CONTRACTOR has not completed and the DISTRICT has not accepted the work related to Water Tank Backup Power, Wastewater Treatment Plant Radio Tower, and the As Needed Water and Sewer System Improvements. The CONTRACTOR will complete these work items as specified in Contract document. The DISTRICT is withholding $794,485.30, which includes Bid Schedule D-Water Tank Backup Power, and Bid Schedule E-Allowance for As Needed System Improvements, and the Wastewater Treatment Plant Radio Tower for the Future Work of $768,146.70and 5% retainage of $26,338.60 The withholding will be released when the CONTRACTOR completes the Future Work to the satisfaction and acceptance of the DISTRICT. The CONTRACTOR shall complete this Future Work pursuant to a schedule approved by the DISTRICT and no later than July 1, 2023. The 1-year warranty period for the Future Work shall commence upon the completion of the Work to the satisfaction and acceptance of the DISTRICT. 4. That the undersigned, as the authorized representative of CONTRACTOR, and for each of its successors, assigns and partners, for and in consideration of Six Million One Hundred Thirty-Seven Thousand Eight Hundred Sixty-Four Dollars ($6,137,864.00), contract amount, minus Two Million Four Hundred Ninety-Six Thousand Seven Hundred Twenty-Eight Dollars and Seventy-One Cents (- $2,496,728.71) for Contract Change Order Nos. 1 and 5, and less the withholding for Future Work receipt of which is acknowledged, does release and forever discharge the DISTRICT, and each of its successors, assigns, directors, officers, agents, servants, volunteers and employees, from any and all rights, claims, causes of action, demands, debts, obligations, liabilities, actions, damages, costs and expenses (including but not limited to attorneys, paralegal and experts’ fees, costs and expenses) and other claims, which may be asserted against DISTRICT by reason of any matter or thing which was the subject matter of or basis for: A. The performance of all terms and conditions of that certain agreement dated May 27, 2021 for Purchase Order Nos. 2021-1064, 2021-1065, 2021-1066, 2021-1067, 2021-1068, 2021-1069, DISTRICT project described as Aeration Blower System Emergency Power and Secondary Clarifiers Nos. 1 and 2 Project. Partial Closeout Agreement & Release of Claims Page 2 B. Change Order No. 01 pertaining to Purchase Order Nos. 2021-1064, 2021-1065, 2021- 1066, 2021-1067, 2021-1068, 2021-1069 dated April 7, 2022, Change Order No. 02 pertaining to Purchase Order Nos. 2021-1064, 2021-1065, 2021-1066, 2021-1067, 2021- 1068, 2021-1069 dated April 7, 2022, Change Order No. 03 pertaining to Purchase Order Nos. 2021-1068 and 1021-1069, Change Order No. 04 pertaining to Purchase Order Nos. 2021-1066 and 2021-1068, and Change Order No. 5 pertaining to Purchase Order Nos. 2021-1064 and 2021-1065 with the exception of the Future Work. 5. Nothing contained herein shall waive or alter the rights, privileges, and powers of the DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in respect to any portions of the Contract Documents for Purchase Order Nos. 2021-1064, 2021-1065, 2021-1066, 2021-1067, 2021- 1068, 2021-1069. 6. The DISTRICT has received no claims from the CONTRACTOR. Except as expressly provided in this section, the DISTRICT has received no other claims from the CONTRACTOR. 7. A NOTICE OF PARTIAL COMPLETION was recorded with the El Dorado County Recorder on March 28, 2023. Upon completion of the Future Work, the parties shall enter into a Closeout Agreement and Release of Claims, as to Future Work, and record a NOTICE OF COMPLETION with the El Dorado County Recorder. 8. The presently retained amount is $ 78,587.46 Original Contract amount $ 6,137,864.00 Total Change Order Amount $ -$2,496,728.71 Total Contract Amount $ 3,641,135.29 Less: Amount Previously Paid (Request Nos. 1 through 22) $2,794,401.13 Less: Next Payment Amount (includes retainage to be paid) $ 52,248.86 Retainage to be paid $ 52,248.86 Retainage to be withheld $ 26,338.60 Withholding for Future Work: $ 768,146.70 The “Retainage to be Paid” will be released to the CONTRACTOR at the expiration of the lien period 35 (thirty- five) calendar days after date of recording a NOTICE OF PARTIAL COMPLETION by El Dorado County Recorder or when all stop notices have been released, whichever last occurs. The Release provided pursuant to this Agreement shall not apply to CONTRACTOR’s right to the retention amount until and to the extent such amounts are received by CONTRACTOR. 9. It is understood and agreed by the CONTRACTOR that the facts with respect to which the Release PROVIDED PURSUANT TO THIS Agreement is given may turn out to be other than or different from the facts as now known or believed to be, and CONTRACTOR expressly assumes the risk of the facts turning out to be different than they now appear, and agrees that the release provided pursuant to this Agreement shall be, in all respects, effective and not subject to termination or rescission by any such difference in facts and CONTRACTOR expressly waives any and all rights it has or may have under California Civil Code Section 1542, which provides as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the Release which if known by him must have materially affected his settlement with the debtor." Partial Closeout Agreement & Release of Claims Page 3 10. The release made by the CONTRACTOR is not to be construed as an admission or admissions of liability and the CONTRACTOR denies any such liability. CONTRACTOR agrees that it will forever refrain and forebear from commencing, instituting, or prosecuting any lawsuit, action or other proceeding against the DISTRICT based on, arising out of, or in any way connected with the subject matter of this release. 11. The CONTRACTOR hereby releases the DISTRICT from all claims, other than any related to the Future Work, including but not limited to those of its Subcontractors for all delay and impact costs, if any. 12. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR has not heretofore assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes or action, damages, costs, expenses and other claims and the CONTRACTOR agrees to indemnify and hold harmless the DISTRICT, its successors, assigns, directors, officers, agents, servants, volunteers and employees, from and against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and other claims, including but not limited to attorneys’, paralegal and experts’ fees, costs and expenses arising out of or connected with any such assignment or transfer or purported assignment or transfer. 13. The parties acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Agreement. The parties acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained in this Agreement. 14. The parties further acknowledge and represent that no promise, inducement, or agreement, not herein expressed in this Agreement, have been made and that this Agreement contains the entire agreement among the parties and that the terms of the Agreement are contractual and not a mere recital. 15. The persons executing this Agreement represent and warrant to the other party that the execution and performance of the terms of this Agreement have been duly authorized by all corporate, partnership, individual, or other entity requirements and that said persons have the right, power, legal capacity, and authority to execute and enter into this Agreement. SOUTH TAHOE PUBLIC UTILITY DISTRICT JOHN A. THIEL, P.E., M.B.A., GENERAL MANAGER DATED ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED VINCIGUERRA CONSTRUCTION, INC. AUSTIN VINCIGUERRA, PRESIDENT DATED PAYMENT OF CLAIMS Payroll 540,406.58 Total Payroll 540,406.58 AFLAC/WageWorks claims and fees 116.00 Cal Bank & Trust fiscal agent fees 45.00 California SWRCB SRF loan payments 426,071.86 Ameritas - Insurance Payments 5,849.10 Total Vendor EFT 432,081.96 Weekly Approved Check Batches Water Sewer Total 105,521.91 511,693.63 617,215.54 Wednesday, April 26, 2023 94,890.18 98,609.70 193,499.88 Total Accounts Payable Checks 810,715.42 Utility Management Refunds 650.11 Total Utility Management Checks 650.11 Grand Total $1,783,854.07 Payroll EFTs & Checks 4/18/2023 EFT CA Employment Taxes & W/H 22,576.66 EFT Federal Employment Taxes & W/H 115,438.45 EFT CalPERS Contributions 78,822.41 EFT Empower Retirement-Deferred Comp 24,517.09 EFT Stationary Engineers Union Dues 2,742.77 EFT CDHP Health Savings (HSA)5,427.52 EFT United Way Contributions 10.00 EFT Employee Direct Deposits 288,438.10 CHK Employee Garnishments 159.23 CHK Employee Paychecks 2,274.35 Total 540,406.58 FOR APPROVAL May 4, 2023 4/18/23 Wednesday, April 19, 2023 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO 230745 Office Supply Issues Paid by Check #112108 04/04/2023 04/19/2023 04/30/2023 04/19/2023 111.25 230746 Office Supply Issues Paid by Check #112108 04/04/2023 04/19/2023 04/30/2023 04/19/2023 64.25 230859 Office Supply Issues Paid by Check #112108 04/11/2023 04/19/2023 04/30/2023 04/19/2023 111.25 230860 Office Supply Issues Paid by Check #112108 04/11/2023 04/19/2023 04/30/2023 04/19/2023 64.25 230980 Office Supply Issues Paid by Check #112188 04/18/2023 04/26/2023 04/30/2023 04/26/2023 111.25 230981 Office Supply Issues Paid by Check #112188 04/18/2023 04/26/2023 04/30/2023 04/26/2023 64.25 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 6 $526.50 Vendor 49337 - AMAZON CAPITAL SERVICES INC. 1G9T-Y74L-7H1V Pump Stations Paid by Check #112109 03/24/2023 04/19/2023 04/30/2023 04/19/2023 130.28 1KGX-FYWN-76XJ Buildings Paid by Check #112189 03/29/2023 04/26/2023 04/30/2023 04/26/2023 331.84 136N-QMYR-KNR6 Pump Stations Paid by Check #112109 04/02/2023 04/19/2023 04/30/2023 04/19/2023 522.23 1QY1-FFGH-L6X3 Safety Equipment - Physicals Paid by Check #112189 04/16/2023 04/26/2023 04/30/2023 04/26/2023 109.08 Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 4 $1,093.43 Vendor 44580 - ARAMARK UNIFORM SERVICES 5980086462 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 133.68 5980086469 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 174.19 5980086474 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 146.17 5980086477 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 98.77 5980086483 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 90.28 5980086491 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 200.73 5980086496 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 35.65 5980086500 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 48.74 5980086502 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 6.95 5980086506 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 12.00 5980086507 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 24.14 5980086511 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 28.00 5980086514 Uniform Payable Paid by Check #112110 04/05/2023 04/19/2023 04/30/2023 04/19/2023 29.23 5980088296 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 62.74 5980088298 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 97.99 5980088308 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 77.77 5980088313 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 44.91 5980088322 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 91.52 5980088331 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 115.83 5980088335 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 21.64 5980088341 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 33.79 5980088343 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 4.64 5980088349 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 5.45 5980088352 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 24.14 5980088354 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 12.72 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 1 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980088359 Uniform Payable Paid by Check #112110 04/12/2023 04/19/2023 04/30/2023 04/19/2023 29.23 5980090287 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 57.62 5980090293 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 77.77 5980090295 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 49.79 5980090298 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 85.99 5980090303 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 114.76 5980090305 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 21.64 5980090307 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 33.79 5980090309 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 4.64 5980090310 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 5.45 5980090312 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 24.14 5980090314 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 17.84 5980090316 Uniform Payable Paid by Check #112190 04/19/2023 04/26/2023 04/30/2023 04/26/2023 17.98 Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 38 $2,162.31 Vendor 49958 - CHRIS & JAMIE ARNOLD 2391202 Water Use Reduction Rebates Paid by Check #112191 03/29/2023 04/26/2023 04/30/2023 04/26/2023 500.00 Vendor 49958 - CHRIS & JAMIE ARNOLD Totals Invoices 1 $500.00 Vendor 45202 - AT&T MOBILITY MARCH 2023-2 Telephone Paid by Check #112192 04/02/2023 04/26/2023 04/30/2023 04/26/2023 3,023.08 Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $3,023.08 Vendor 48000 - AT&T/CALNET 3 000019661138 Telephone Paid by Check #112193 03/15/2023 04/26/2023 04/30/2023 04/26/2023 24.51 000019730414 Telephone Paid by Check #112111 04/01/2023 04/19/2023 04/30/2023 04/19/2023 24.49 000019730416 Telephone Paid by Check #112112 04/01/2023 04/19/2023 04/30/2023 04/19/2023 24.49 000019735617 Telephone Paid by Check #112113 04/01/2023 04/19/2023 04/30/2023 04/19/2023 1,730.56 000019758933 Telephone Paid by Check #112114 04/07/2023 04/19/2023 04/30/2023 04/19/2023 24.49 000019758935 Telephone Paid by Check #112116 04/07/2023 04/19/2023 04/30/2023 04/19/2023 30.76 000019758936 Telephone Paid by Check #112117 04/07/2023 04/19/2023 04/30/2023 04/19/2023 32.45 00001978934 Telephone Paid by Check #112115 04/07/2023 04/19/2023 04/30/2023 04/19/2023 24.49 000019807318 Telephone Paid by Check #112194 04/15/2023 04/26/2023 04/30/2023 04/26/2023 23.17 000019807319 Telephone Paid by Check #112193 04/15/2023 04/26/2023 04/30/2023 04/26/2023 23.18 000019827999 Telephone Paid by Check #112195 04/20/2023 04/26/2023 04/30/2023 04/26/2023 23.16 000019828001 Telephone Paid by Check #112196 04/20/2023 04/26/2023 04/30/2023 04/26/2023 506.65 000019828002 Telephone Paid by Check #112197 04/20/2023 04/26/2023 04/30/2023 04/26/2023 90.73 000019828208 Telephone Paid by Check #112198 04/20/2023 04/26/2023 04/30/2023 04/26/2023 158.49 000019828255 Telephone Paid by Check #112199 04/20/2023 04/26/2023 04/30/2023 04/26/2023 31.43 Vendor 48000 - AT&T/CALNET 3 Totals Invoices 15 $2,773.05 Vendor 11551 - AXELSON IRON SHOP LLC 065172 Mobile Equipment Paid by Check #112118 04/11/2023 04/19/2023 04/30/2023 04/19/2023 52.97 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 2 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 065174 Pump Stations Paid by Check #112200 04/12/2023 04/26/2023 04/30/2023 04/26/2023 1,359.38 Vendor 11551 - AXELSON IRON SHOP LLC Totals Invoices 2 $1,412.35 Vendor 11800 - BARTON HEALTHCARE SYSTEM 147-82716 Safety Equipment - Physicals Paid by Check #112119 04/07/2023 04/19/2023 04/30/2023 04/19/2023 507.42 Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices 1 $507.42 Vendor 49419 - BEND GENETICS LLC ST2303 Monitoring Paid by Check #112120 04/11/2023 04/19/2023 04/30/2023 04/19/2023 250.00 Vendor 49419 - BEND GENETICS LLC Totals Invoices 1 $250.00 Vendor 45009 - BENTLY AGROWDYNAMICS 209849 Biosolid Disposal Costs Paid by Check #112121 04/07/2023 04/19/2023 04/30/2023 04/19/2023 1,023.75 209883 Biosolid Disposal Costs Paid by Check #112201 04/13/2023 04/26/2023 04/30/2023 04/26/2023 1,342.95 209908 Biosolid Disposal Costs Paid by Check #112201 04/21/2023 04/26/2023 04/30/2023 04/26/2023 1,326.90 Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices 3 $3,693.60 Vendor 48291 - BEST BEST & KRIEGER LLP 959489 Legal-Special Projects Paid by Check #112122 03/07/2023 04/19/2023 04/30/2023 04/19/2023 6,250.04 Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $6,250.04 Vendor 48995 - BRENLYN BORLEY BORLEY041923 Travel - Meetings - Education Paid by Check #112202 04/20/2023 04/26/2023 04/30/2023 04/26/2023 138.62 Vendor 48995 - BRENLYN BORLEY Totals Invoices 1 $138.62 Vendor 22251 - CALIF DEPT OF WATER RESOURCES 1800155622 Regulatory Operating Permits Paid by Check #112123 03/13/2023 04/19/2023 04/30/2023 04/19/2023 57,607.00 Vendor 22251 - CALIF DEPT OF WATER RESOURCES Totals Invoices 1 $57,607.00 Vendor 48767 - CALIFORNIA LAB SERVICE 3040213 Monitoring Paid by Check #112203 04/06/2023 04/26/2023 04/30/2023 04/26/2023 143.00 3040826 Monitoring Paid by Check #112203 04/18/2023 04/26/2023 04/30/2023 04/26/2023 126.00 Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices 2 $269.00 Vendor 49220 - CAMPORA PROPANE 3577464 Propane Paid by Check #112204 04/18/2023 04/26/2023 04/30/2023 04/26/2023 850.27 Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $850.27 Vendor 13230 - CAROLLO ENGINEERS FB35137 SCADA Historian Upgrades Paid by Check #112124 04/10/2023 04/19/2023 04/30/2023 04/19/2023 2,653.50 Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $2,653.50 Vendor 42328 - CDW-G CORP JB21353 Computer Purchases Paid by Check #112205 04/17/2023 04/26/2023 04/30/2023 04/26/2023 1,873.12 Vendor 42328 - CDW-G CORP Totals Invoices 1 $1,873.12 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 3 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 48672 - CINTAS CORP 5154493802 Safety Equipment - Physicals Paid by Check #112206 04/18/2023 04/26/2023 04/30/2023 04/26/2023 645.37 Vendor 48672 - CINTAS CORP Totals Invoices 1 $645.37 Vendor 49704 - CIVICWELL 107109 Contractual Services Paid by Check #112125 03/31/2023 04/19/2023 04/30/2023 04/19/2023 7,250.00 Vendor 49704 - CIVICWELL Totals Invoices 1 $7,250.00 Vendor 40512 - CODALE ELECTRIC SUPPLY S8024778.002 Misc Sewer Motor Rebuilds Paid by Check #112207 04/19/2023 04/26/2023 04/30/2023 04/26/2023 3,340.61 S8079003.001 Misc Emergency Incident Expenses Paid by Check #112207 04/19/2023 04/26/2023 04/30/2023 04/26/2023 4,821.84 Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 2 $8,162.45 Vendor 48948 - ROSS COLE MILEAGE042023 Travel - Meetings - Education Paid by Check #112208 04/25/2023 04/26/2023 04/30/2023 04/26/2023 144.10 Vendor 48948 - ROSS COLE Totals Invoices 1 $144.10 Vendor 13643 - COLE-PARMER INSTRUMENT CO 3413038 Laboratory Supplies Paid by Check #112126 03/30/2023 04/19/2023 04/30/2023 04/19/2023 664.13 Vendor 13643 - COLE-PARMER INSTRUMENT CO Totals Invoices 1 $664.13 Vendor 49778 - COLUMN SOFTWARE PBC B41A7C18-0021 Ads-Legal Notices Paid by Check #112209 04/21/2023 04/26/2023 04/30/2023 04/26/2023 96.71 Vendor 49778 - COLUMN SOFTWARE PBC Totals Invoices 1 $96.71 Vendor 49955 - ADRIAN COMBES MILEAGE040623 Travel - Meetings - Education Paid by Check #112210 04/25/2023 04/26/2023 04/30/2023 04/26/2023 275.10 Vendor 49955 - ADRIAN COMBES Totals Invoices 1 $275.10 Vendor 44779 - CPI INTERNATIONAL 20060111 Laboratory Supplies Paid by Check #112127 04/03/2023 04/19/2023 04/30/2023 04/19/2023 581.38 Vendor 44779 - CPI INTERNATIONAL Totals Invoices 1 $581.38 Vendor 42897 - CWEA LynchJ 2023 Dues - Memberships - Certification Paid by Check #112211 04/05/2023 04/26/2023 04/30/2023 04/26/2023 202.00 Vendor 42897 - CWEA Totals Invoices 1 $202.00 Vendor 48305 - DOMENICHELLI & ASSOCIATES 23-660 2 DVR Irrigation Reporting Paid by Check #112128 03/24/2023 04/19/2023 04/30/2023 04/19/2023 7,070.00 Vendor 48305 - DOMENICHELLI & ASSOCIATES Totals Invoices 1 $7,070.00 Vendor 43649 - DOUGLAS DISPOSAL 2678960 Refuse Disposal Paid by Check #112129 04/01/2023 04/19/2023 04/30/2023 04/19/2023 20.96 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 4 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 1 $20.96 Vendor 14680 - EL DORADO COUNTY AIR QUAL MGMT DIST IN0127575 Generators Paid by Check #112130 04/12/2023 04/19/2023 04/30/2023 04/19/2023 395.42 Vendor 14680 - EL DORADO COUNTY AIR QUAL MGMT DIST Totals Invoices 1 $395.42 Vendor 44745 - ELECTRICAL EQUIPMENT CO INC 244692 Primary Equipment Paid by Check #112131 04/05/2023 04/19/2023 04/30/2023 04/19/2023 3,143.14 Vendor 44745 - ELECTRICAL EQUIPMENT CO INC Totals Invoices 1 $3,143.14 Vendor 49573 - EUROFINS TESTAMERICA 3800020694 Monitoring Paid by Check #112132 04/03/2023 04/19/2023 04/30/2023 04/19/2023 40.00 3800020981 Monitoring Paid by Check #112132 04/07/2023 04/19/2023 04/30/2023 04/19/2023 35.00 3800021457 Monitoring Paid by Check #112212 04/17/2023 04/26/2023 04/30/2023 04/26/2023 100.00 3800021460 Monitoring Paid by Check #112212 04/17/2023 04/26/2023 04/30/2023 04/26/2023 40.00 Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 4 $215.00 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC 905806511 Service Contracts Paid by Check #112213 04/01/2023 04/26/2023 04/30/2023 04/26/2023 122.20 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $122.20 Vendor 14890 - FEDEX 8-099-71844 Postage Expenses Paid by Check #112133 04/14/2023 04/19/2023 04/30/2023 04/19/2023 61.37 8-107-94528 Postage Expenses Paid by Check #112214 04/21/2023 04/26/2023 04/30/2023 04/26/2023 69.46 Vendor 14890 - FEDEX Totals Invoices 2 $130.83 Vendor 15000 - FISHER SCIENTIFIC 1646528 Laboratory Supplies Paid by Check #112134 03/27/2023 04/19/2023 04/30/2023 04/19/2023 67.22 Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $67.22 Vendor 48402 - FLYERS ENERGY LLC 23-791826 Oil & Lubricants Paid by Check #112135 04/03/2023 04/19/2023 04/30/2023 04/19/2023 2,221.91 23-793003 Gasoline Fuel Inventory Paid by Check #112135 04/04/2023 04/19/2023 04/30/2023 04/19/2023 1,706.45 23-799107 Gasoline Fuel Inventory Paid by Check #112135 04/11/2023 04/19/2023 04/30/2023 04/19/2023 1,724.27 23-801993 Gasoline & Diesel Fuel Inventory Paid by Check #112135 04/14/2023 04/19/2023 04/30/2023 04/19/2023 4,644.93 23-806610 Gasoline Fuel Inventory & Pump Stations Paid by Check #112215 04/20/2023 04/26/2023 04/30/2023 04/26/2023 5,619.29 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 5 $15,916.85 Vendor 48288 - FRONTIER COMMUNICATIONS April 2023 Telephone Paid by Check #112136 04/01/2023 04/19/2023 04/30/2023 04/19/2023 336.24 Vendor 48288 - FRONTIER COMMUNICATIONS Totals Invoices 1 $336.24 Vendor 49946 - GERALD GEDDES 3116102-1 Water Use Reduction Rebates Paid by Check #112137 04/04/2023 04/19/2023 04/30/2023 04/19/2023 500.00 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 5 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49946 - GERALD GEDDES Totals Invoices 1 $500.00 Vendor 15600 - GRAINGER 9662603530 Filter Equipment - Building Paid by Check #112138 04/04/2023 04/19/2023 04/30/2023 04/19/2023 251.54 9670451864 Shop Supplies Paid by Check #112138 04/11/2023 04/19/2023 04/30/2023 04/19/2023 63.87 9670451872 Shop Supplies Paid by Check #112138 04/11/2023 04/19/2023 04/30/2023 04/19/2023 295.96 9670875112 Misc Emergency Incident Expenses Paid by Check #112138 04/11/2023 04/19/2023 04/30/2023 04/19/2023 605.36 9672591204 Automotive Paid by Check #112138 04/12/2023 04/19/2023 04/30/2023 04/19/2023 1,025.28 9680478683 Small Tools Paid by Check #112216 04/20/2023 04/26/2023 04/30/2023 04/26/2023 234.91 9680478691 Small Tools Paid by Check #112216 04/20/2023 04/26/2023 04/30/2023 04/26/2023 333.27 Vendor 15600 - GRAINGER Totals Invoices 7 $2,810.19 Vendor 15800 - HACH CO 13526338 Laboratory Supplies Paid by Check #112139 04/04/2023 04/19/2023 04/30/2023 04/19/2023 316.47 Vendor 15800 - HACH CO Totals Invoices 1 $316.47 Vendor 49939 - HERC RENTALS INC 33567300-001 Misc Emergency Incident Expenses Paid by Check #112140 04/09/2023 04/19/2023 04/30/2023 04/19/2023 2,669.82 Vendor 49939 - HERC RENTALS INC Totals Invoices 1 $2,669.82 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS 130416 Service Contracts Paid by Check #112141 03/20/2023 04/19/2023 04/30/2023 04/19/2023 449.64 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 1 $449.64 Vendor 43208 - IN-SITU INC 00160922 Replace pH Meter Paid by Check #112217 04/17/2023 04/26/2023 04/30/2023 04/26/2023 1,651.58 Vendor 43208 - IN-SITU INC Totals Invoices 1 $1,651.58 Vendor 48056 - INFOSEND INC 233200 Printing & Postage Expenses Paid by Check #112218 03/31/2023 04/26/2023 04/30/2023 04/26/2023 10,767.94 Vendor 48056 - INFOSEND INC Totals Invoices 1 $10,767.94 Vendor 44110 - J&L PRO KLEEN INC 29539 Janitorial Services Paid by Check #112142 04/13/2023 04/19/2023 04/30/2023 04/19/2023 4,666.20 Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $4,666.20 Vendor 49956 - THOMAS JACKSON 3111408 Toilet Rebate Program Paid by Check #112143 04/11/2023 04/19/2023 04/30/2023 04/19/2023 100.00 Vendor 49956 - THOMAS JACKSON Totals Invoices 1 $100.00 Vendor 49900 - JW WELDING SUPPLIES & TOOLS 281881 Safety Equipment - Physicals Paid by Check #112144 04/03/2023 04/19/2023 04/30/2023 04/19/2023 309.10 281932 Shop Supplies Paid by Check #112219 04/05/2023 04/26/2023 04/30/2023 04/26/2023 84.84 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 6 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 282218 Mobile Equipment Paid by Check #112219 04/12/2023 04/26/2023 04/30/2023 04/26/2023 276.23 Vendor 49900 - JW WELDING SUPPLIES & TOOLS Totals Invoices 3 $670.17 Vendor 40821 - KENNEDY JENKS CONSULTANTS INC 162154 Al Tahoe Well Rehab & Al Tahoe/Bayview Backup Power Paid by Check #112145 03/22/2023 04/19/2023 04/30/2023 04/19/2023 6,743.10 162171 Wells Paid by Check #112145 03/23/2023 04/19/2023 04/30/2023 04/19/2023 23,303.80 Vendor 40821 - KENNEDY JENKS CONSULTANTS INC Totals Invoices 2 $30,046.90 Vendor 43694 - KIMBALL MIDWEST 100919012 Shop Supplies Paid by Check #112220 04/04/2023 04/26/2023 04/30/2023 04/26/2023 1,322.56 Vendor 43694 - KIMBALL MIDWEST Totals Invoices 1 $1,322.56 Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL 013771372 Buildings Paid by Check #112146 04/06/2023 04/19/2023 04/30/2023 04/19/2023 150.00 Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $150.00 Vendor 22200 - LANGENFELD ACE HARDWARE Mar 23 Stmt Buildings & Shop Supplies Paid by Check #112147 03/31/2023 04/19/2023 04/30/2023 04/19/2023 405.21 Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 1 $405.21 Vendor 22550 - LIBERTY UTILITIES MARCH 2023-3 Electricity & Street Lighting Expense Paid by Check #112148 04/17/2023 04/19/2023 04/30/2023 04/19/2023 199,859.97 MARCH 2023-4 Electricity Paid by Check #112221 04/19/2023 04/26/2023 04/30/2023 04/26/2023 10,242.67 MARCH 2023-5 Electricity Paid by Check #112221 04/25/2023 04/26/2023 04/30/2023 04/26/2023 4,927.84 Vendor 22550 - LIBERTY UTILITIES Totals Invoices 3 $215,030.48 Vendor 47903 - LINDE GAS & EQUIPMENT INC 35241316 Mobile Equipment Paid by Check #112149 04/07/2023 04/19/2023 04/30/2023 04/19/2023 54.12 Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 1 $54.12 Vendor 19248 - MALLORY SAFETY & SUPPLY LLC 5597851 Field, Shop & Safety Supplies Inventory Paid by Check #112150 04/11/2023 04/19/2023 04/30/2023 04/19/2023 43.46 5600706 Safety Equipment - Physicals Paid by Check #112150 04/14/2023 04/19/2023 04/30/2023 04/19/2023 18.87 Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals Invoices 2 $62.33 Vendor 43889 - MME MUNICIPAL MAINTENANCE 007323 Automotive Paid by Check #112222 03/28/2023 04/26/2023 04/30/2023 04/26/2023 1,895.49 007632 Automotive Paid by Check #112151 04/03/2023 04/19/2023 04/30/2023 04/19/2023 38.61 Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 2 $1,934.10 Vendor 18600 - MOTION INDUSTRIES INC NV25-00695794 Luther Pass Pump Station Paid by Check #112152 04/10/2023 04/19/2023 04/30/2023 04/19/2023 5,981.20 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 7 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 18600 - MOTION INDUSTRIES INC Totals Invoices 1 $5,981.20 Vendor 19355 - NEWARK IN ONE 36110118 Shop Supplies Paid by Check #112153 04/11/2023 04/19/2023 04/30/2023 04/19/2023 62.68 36121293 Pump Stations Paid by Check #112223 04/14/2023 04/26/2023 04/30/2023 04/26/2023 813.89 Vendor 19355 - NEWARK IN ONE Totals Invoices 2 $876.57 Vendor 48548 - NICHOLS CONSULTING ENGINEERS 697052510 Bijou #1 Waterline Replacement Paid by Check #112154 03/13/2023 04/19/2023 04/30/2023 04/19/2023 3,208.75 Vendor 48548 - NICHOLS CONSULTING ENGINEERS Totals Invoices 1 $3,208.75 Vendor 43796 - NORTHWEST HYD CONSULT INC 29467 Tallac Creek Sewer Crossing Paid by Check #112155 04/10/2023 04/19/2023 04/30/2023 04/19/2023 900.00 Vendor 43796 - NORTHWEST HYD CONSULT INC Totals Invoices 1 $900.00 Vendor 44607 - OLIN PIONEER AMERICAS LLC 900263838 Hypochlorite Paid by Check #112156 04/12/2023 04/19/2023 04/30/2023 04/19/2023 10,291.81 Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals Invoices 1 $10,291.81 Vendor 41272 - PAC MACHINE CO 89129 Forest Mtn. Booster Pump Paid by Check #112157 01/13/2023 04/19/2023 04/30/2023 04/19/2023 6,837.63 89414 Pump Stations Paid by Check #112157 02/07/2023 04/19/2023 04/30/2023 04/19/2023 2,530.99 89704 Boulder Mtn #2 Pump & Motor Paid by Check #112157 03/02/2023 04/19/2023 04/30/2023 04/19/2023 10,874.38 90018 Misc Emergency Incident Expenses Paid by Check #112224 04/03/2023 04/26/2023 04/30/2023 04/26/2023 5,872.50 90019 Misc Emergency Incident Expenses Paid by Check #112224 04/03/2023 04/26/2023 04/30/2023 04/26/2023 1,287.00 90020 Bellevue #2 Pump/Motor Paid by Check #112157 04/03/2023 04/19/2023 04/30/2023 04/19/2023 29,405.51 90166 Misc Emergency Incident Expenses Paid by Check #112157 04/10/2023 04/19/2023 04/30/2023 04/19/2023 17,702.33 Vendor 41272 - PAC MACHINE CO Totals Invoices 7 $74,510.34 Vendor 49760 - DAVID PETERSON MILEAGE041323 Travel - Meetings - Education Paid by Check #112225 04/20/2023 04/26/2023 04/30/2023 04/26/2023 137.89 Vendor 49760 - DAVID PETERSON Totals Invoices 1 $137.89 Vendor 41699 - PRO LEISURE 11125 Incentive & Recognition Program & Uniforms Paid by Check #112226 03/27/2023 04/26/2023 04/30/2023 04/26/2023 2,758.81 Vendor 41699 - PRO LEISURE Totals Invoices 1 $2,758.81 Vendor 43332 - RED WING SHOE STORE 812-1-113059 Safety Equipment - Physicals Paid by Check #112227 03/30/2023 04/26/2023 04/30/2023 04/26/2023 (344.25) 812-1-113359 Safety Equipment - Physicals Paid by Check #112227 04/04/2023 04/26/2023 04/30/2023 04/26/2023 344.25 812-1-113921 Safety Equipment - Physicals Paid by Check #112227 04/13/2023 04/26/2023 04/30/2023 04/26/2023 223.03 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 8 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43332 - RED WING SHOE STORE Totals Invoices 3 $223.03 Vendor 48684 - RS 9017772708 Pump Stations Paid by Check #112158 04/12/2023 04/19/2023 04/30/2023 04/19/2023 2,926.56 Vendor 48684 - RS Totals Invoices 1 $2,926.56 Vendor 48689 - SABRE BACKFLOW LLC 3419 Service Contracts Paid by Check #112159 04/10/2023 04/19/2023 04/30/2023 04/19/2023 219.58 Vendor 48689 - SABRE BACKFLOW LLC Totals Invoices 1 $219.58 Vendor 49911 - SEARCHPROS STAFFING LLC 23032846 Contractual Services Paid by Check #112160 03/28/2023 04/19/2023 04/30/2023 04/19/2023 698.19 23040448 Contractual Services Paid by Check #112160 04/04/2023 04/19/2023 04/30/2023 04/19/2023 660.45 23041138 Contractual Services Paid by Check #112160 04/11/2023 04/19/2023 04/30/2023 04/19/2023 679.32 23041846 Contractual Services Paid by Check #112228 04/18/2023 04/26/2023 04/30/2023 04/26/2023 679.32 Vendor 49911 - SEARCHPROS STAFFING LLC Totals Invoices 4 $2,717.28 Vendor 48710 - SENSIDYNE LP SI-011971 Primary Equipment Paid by Check #112161 03/27/2023 04/19/2023 04/30/2023 04/19/2023 1,931.78 Vendor 48710 - SENSIDYNE LP Totals Invoices 1 $1,931.78 Vendor 47832 - SHRED-IT 8003589535 Office Supply Issues Paid by Check #112162 03/25/2023 04/19/2023 04/30/2023 04/19/2023 67.00 Vendor 47832 - SHRED-IT Totals Invoices 1 $67.00 Vendor 22620 - SIERRA SPRINGS 5152426 040823 Supplies Paid by Check #112163 04/08/2023 04/19/2023 04/30/2023 04/19/2023 13.67 Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $13.67 Vendor 43888 - SONSRAY MACHINERY LLC PSO063990-1 Automotive Paid by Check #112164 02/20/2023 04/19/2023 04/30/2023 04/19/2023 500.37 PSR003123-1 Automotive Paid by Check #112164 03/28/2023 04/19/2023 04/30/2023 04/19/2023 (406.19) PSO069223-1 Misc Emergency Incident Expenses Paid by Check #112164 04/04/2023 04/19/2023 04/30/2023 04/19/2023 1,394.11 Vendor 43888 - SONSRAY MACHINERY LLC Totals Invoices 3 $1,488.29 Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT March 2023 Water & Other Utilities Paid by Check #112165 03/31/2023 04/19/2023 04/30/2023 04/19/2023 1,999.76 Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 1 $1,999.76 Vendor 45168 - SOUTHWEST GAS MARCH 2023-2 Natural Gas Paid by Check #112166 04/11/2023 04/19/2023 04/30/2023 04/19/2023 935.05 MARCH 2023-3 Natural Gas Paid by Check #112229 04/12/2023 04/26/2023 04/30/2023 04/26/2023 12.77 MARCH 2023-4 Natural Gas Paid by Check #112229 04/19/2023 04/26/2023 04/30/2023 04/26/2023 171.41 Vendor 45168 - SOUTHWEST GAS Totals Invoices 3 $1,119.23 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 9 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 47948 - SOUTHWEST VALVE LLC 6861 Replace 16" Filter Valve Paid by Check #112167 04/01/2023 04/19/2023 04/30/2023 04/19/2023 9,702.68 Vendor 47948 - SOUTHWEST VALVE LLC Totals Invoices 1 $9,702.68 Vendor 49064 - STAPLES BUSINESS ADVANTAGE 3534886176 Office Supplies Paid by Check #112168 04/01/2023 04/19/2023 04/30/2023 04/19/2023 170.42 Vendor 49064 - STAPLES BUSINESS ADVANTAGE Totals Invoices 1 $170.42 Vendor 48617 - STEEL-TOE-SHOES.COM STP040323 Safety Equipment - Physicals Paid by Check #112169 04/03/2023 04/19/2023 04/30/2023 04/19/2023 277.30 Credit4657 Safety Equipment - Physicals Paid by Check #112169 04/05/2023 04/19/2023 04/30/2023 04/19/2023 (179.43) STP041123 Safety Equipment - Physicals Paid by Check #112169 04/11/2023 04/19/2023 04/30/2023 04/19/2023 277.30 STP041323 Safety Equipment - Physicals Paid by Check #112169 04/13/2023 04/19/2023 04/30/2023 04/19/2023 277.30 Vendor 48617 - STEEL-TOE-SHOES.COM Totals Invoices 4 $652.47 Vendor 49888 - NICHOLAS SUAREZ G2 Exam REIMB Dues - Memberships - Certification Paid by Check #112170 04/04/2023 04/19/2023 04/30/2023 04/19/2023 65.00 Vendor 49888 - NICHOLAS SUAREZ Totals Invoices 1 $65.00 Vendor 48481 - SWRCB ACCOUNTING OFFICE SW-0265191 Regulatory Operating Permits Paid by Check #112171 04/05/2023 04/19/2023 04/30/2023 04/19/2023 1,738.00 Vendor 48481 - SWRCB ACCOUNTING OFFICE Totals Invoices 1 $1,738.00 Vendor 48511 - SWRCB/DWOCP Buckman G4 2023 Dues - Memberships - Certification Paid by Check #112230 04/19/2023 04/26/2023 04/30/2023 04/26/2023 150.00 Rivera G3 2023 Dues - Memberships - Certification Paid by Check #112230 04/19/2023 04/26/2023 04/30/2023 04/26/2023 150.00 Vendor 48511 - SWRCB/DWOCP Totals Invoices 2 $300.00 Vendor 24100 - TAHOE BLUEPRINT 052937 Upper Truckee Sewer PS Rehab Paid by Check #112231 04/10/2023 04/26/2023 04/30/2023 04/26/2023 1,015.81 052987 Waterline, Black Bart Paid by Check #112231 04/19/2023 04/26/2023 04/30/2023 04/26/2023 56.27 Vendor 24100 - TAHOE BLUEPRINT Totals Invoices 2 $1,072.08 Vendor 48229 - TAHOE DAILY TRIBUNE IN85812 Public Relations Expense Paid by Check #112172 04/01/2023 04/19/2023 04/30/2023 04/19/2023 672.50 Vendor 48229 - TAHOE DAILY TRIBUNE Totals Invoices 1 $672.50 Vendor 45148 - TAHOE EARTH DAY FOUNDATION 2023 Public Relations Expense Paid by Check #112173 04/05/2023 04/19/2023 04/30/2023 04/19/2023 1,500.00 Vendor 45148 - TAHOE EARTH DAY FOUNDATION Totals Invoices 1 $1,500.00 Vendor 48877 - SHELLY THOMSEN Run by Erika Franco on 04/26/2023 01:55:16 PM Page 10 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount DCExpenses042123 Travel - Meetings - Education Paid by Check #112232 04/24/2023 04/26/2023 04/30/2023 04/26/2023 1,449.03 Vendor 48877 - SHELLY THOMSEN Totals Invoices 1 $1,449.03 Vendor 49577 - JIMI TOMER TOMER041723 Travel - Meetings - Education Paid by Check #112233 04/12/2023 04/26/2023 04/30/2023 04/26/2023 367.00 Vendor 49577 - JIMI TOMER Totals Invoices 1 $367.00 Vendor 47839 - TRI SIGNAL INTEGRATION INC C153839 Buildings Paid by Check #112234 04/01/2023 04/26/2023 04/30/2023 04/26/2023 350.00 Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 1 $350.00 Vendor 48085 - ULINE 161997727 Safety Equipment - Physicals Paid by Check #112174 04/04/2023 04/19/2023 04/30/2023 04/19/2023 31.79 Vendor 48085 - ULINE Totals Invoices 1 $31.79 Vendor 48262 - UPS FREIGHT 0000966628153 Postage Expenses Paid by Check #112235 04/15/2023 04/26/2023 04/30/2023 04/26/2023 500.00 Vendor 48262 - UPS FREIGHT Totals Invoices 1 $500.00 Vendor 47973 - US BANK CORPORATE ABBONDANDOLO0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 983.33 ASCHENBACH0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,639.20 BARTLETTB0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,501.06 BARTLETTC0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 426.35 BUCKMAN0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 171.63 CASWELL0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 192.73 COMBES0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 53.77 DUPREE0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 4,685.80 GUTTRY0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 412.69 HUGHES0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,713.36 JONES0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 10.00 KAUFFMAN0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,608.74 LEER0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 742.29 NELSON0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,004.95 RUIZ0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 141.91 RUTHERDALE0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 128.22 RYAN0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 73.43 SHRUABEN0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,943.71 SIANO0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,261.44 SKELLY0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 172.47 STANLEY0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 167.08 THIEL0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 1,299.09 THOMESEN0323 MAR 23 STMT Paid by Check #112175 03/22/2023 04/19/2023 04/30/2023 04/19/2023 3,669.95 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 11 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 47973 - US BANK CORPORATE Totals Invoices 23 $24,003.20 Vendor 24951 - US DISTRICT COURT WATER MASTER FY23 Regulatory Operating Permits Paid by Check #112176 03/24/2023 04/19/2023 04/30/2023 04/19/2023 6,713.47 Vendor 24951 - US DISTRICT COURT WATER MASTER Totals Invoices 1 $6,713.47 Vendor 43718 - USA BLUE BOOK 341350 Small Tools Paid by Check #112236 04/19/2023 04/26/2023 04/30/2023 04/26/2023 42.36 341390 Small Tools Paid by Check #112236 04/19/2023 04/26/2023 04/30/2023 04/26/2023 2,137.71 Vendor 43718 - USA BLUE BOOK Totals Invoices 2 $2,180.07 Vendor 49947 - Acct 593278 USABlueBook 318099 Laboratory Supplies Paid by Check #112177 04/03/2023 04/19/2023 04/30/2023 04/19/2023 523.63 318239 Laboratory Supplies Paid by Check #112177 04/03/2023 04/19/2023 04/30/2023 04/19/2023 535.59 Vendor 49947 - Acct 593278 USABlueBook Totals Invoices 2 $1,059.22 Vendor 49296 - VERIZON WIRELESS 9932120144 Telephone Paid by Check #112178 04/09/2023 04/19/2023 04/30/2023 04/19/2023 547.78 Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $547.78 Vendor 48586 - VINCIGUERRA CONSTRUCTION INC 21-21A Tanks Backup Power Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 21,500.00 21-21AR Tanks Backup Power Retainage Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 (1,075.00) 21-21B Sewer Field Communication Upgrades Phase 2 Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 10,000.00 21-21BR Sewer Field Communication Upgrades Phase 2 Retainage Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 (500.00) 21-21C Water Field Communication Upgrades Phase 2 Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 10,000.00 21-21CR Water Field Communication Upgrades Phase 2 Retainage Paid by Check #112237 03/31/2023 04/26/2023 04/30/2023 04/26/2023 (500.00) Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 6 $39,425.00 Vendor 49889 - WALKER TELECOMM INC 592301A Al Tahoe/Upper Truckee PS Generators Paid by Check #112179 04/12/2023 04/19/2023 04/30/2023 04/19/2023 56,448.69 Vendor 49889 - WALKER TELECOMM INC Totals Invoices 1 $56,448.69 Vendor 49540 - WATER SYSTEMS CONSULTING INC 7751 Contractual Services Paid by Check #112180 02/28/2023 04/19/2023 04/30/2023 04/19/2023 22,802.90 7755 Bijou PS Rehab Paid by Check #112180 02/28/2023 04/19/2023 04/30/2023 04/19/2023 18,772.98 Vendor 49540 - WATER SYSTEMS CONSULTING INC Totals Invoices 2 $41,575.88 Vendor 25700 - WEDCO INC S100007824.001 Buildings Paid by Check #112181 04/04/2023 04/19/2023 04/30/2023 04/19/2023 14.08 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 12 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount S100008593.001 Misc Emergency Incident Expenses Paid by Check #112181 04/06/2023 04/19/2023 04/30/2023 04/19/2023 1,447.87 S100009264.001 Pump Stations Paid by Check #112181 04/11/2023 04/19/2023 04/30/2023 04/19/2023 325.38 S100009325.001 Buildings Paid by Check #112181 04/12/2023 04/19/2023 04/30/2023 04/19/2023 138.00 S100009921.001 Pump Stations Paid by Check #112238 04/13/2023 04/26/2023 04/30/2023 04/26/2023 218.39 S100010015.001 Buildings Paid by Check #112238 04/13/2023 04/26/2023 04/30/2023 04/26/2023 33.91 S100010092.001 Buildings Paid by Check #112238 04/13/2023 04/26/2023 04/30/2023 04/26/2023 83.96 S100010231.001 Pump Stations Paid by Check #112238 04/14/2023 04/26/2023 04/30/2023 04/26/2023 440.66 S100010845.001 Pump Stations Paid by Check #112238 04/18/2023 04/26/2023 04/30/2023 04/26/2023 202.08 Vendor 25700 - WEDCO INC Totals Invoices 9 $2,904.33 Vendor 48417 - WEST YOST ASSOCIATES INC 2052809 SCADA Historian Upgrades Paid by Check #112182 01/31/2023 04/19/2023 04/30/2023 04/19/2023 11,993.00 2053004 SCADA Historian Upgrades Paid by Check #112182 02/28/2023 04/19/2023 04/30/2023 04/19/2023 8,286.50 Vendor 48417 - WEST YOST ASSOCIATES INC Totals Invoices 2 $20,279.50 Vendor 25850 - WESTERN NEVADA SUPPLY 39698986 Buildings Paid by Check #112183 04/06/2023 04/19/2023 04/30/2023 04/19/2023 572.35 39699492 Mobile Equipment Paid by Check #112183 04/06/2023 04/19/2023 04/30/2023 04/19/2023 43.50 39699797 Buildings Paid by Check #112183 04/06/2023 04/19/2023 04/30/2023 04/19/2023 740.63 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 3 $1,356.48 Vendor 49930 - WHITE CAP 50021545154 Manhole Frames - Lids - Other Parts Inventory Paid by Check #112184 03/31/2023 04/19/2023 04/30/2023 04/19/2023 4,634.58 Vendor 49930 - WHITE CAP Totals Invoices 1 $4,634.58 Vendor 42323 - WHITE ROCK CONSTRUCTION 23-04A Keller Heavenly Water System Improvement Paid by Check #112239 03/31/2023 04/26/2023 04/30/2023 04/26/2023 40,485.00 23-04AR Keller Heavenly Water System Improvement Retainage Paid by Check #112239 03/31/2023 04/26/2023 04/30/2023 04/26/2023 (2,024.25) 23-04B Misc Emergency Incident Expenses Paid by Check #112239 03/31/2023 04/26/2023 04/30/2023 04/26/2023 38,477.74 23-04BR Misc Emergency Incident Expenses Retainage Paid by Check #112239 03/31/2023 04/26/2023 04/30/2023 04/26/2023 (1,923.89) Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 4 $75,014.60 Grand Totals Invoices 249 $810,715.42 Run by Erika Franco on 04/26/2023 01:55:16 PM Page 13 of 13 Payment of Claims Payment Date Range 04/14/23 - 04/26/23 Report By Vendor - Invoice Summary Listing 25568306.1 SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT April 20, 2023 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2: p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Peterson, Directors Romsos, Sheehan Absent: Directors Haven and Exline Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Julie Ryan, Ryan Lee, Liz Kauffman, Adrian Combes, Stephen Caswell, Trevor Coolidge, Cliff Bartlett, Jessica Mendoza, Brent Goligsoki, Megan Colvey, Heidi Baugh, Julie Ryan, Shannon Chandler, Greg Dupree, MaryBeth Coburn, Best, Best & Krieger, Star Glaze Guests: Lou Perini, Doug Freitas, Mission Livestock, Doug Farr, Farr Construction Corporation, dba Resource Development Company 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE AUDIENCE: Lou Perini addressed the Board regarding concerns with his District water bill. 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: 4. ADOPTION OF CONSENT CALENDAR: Moved Romsos/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to approve the Consent Calendar as presented. a. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $1,672,534.24. b. REGULAR BOARD MEETING MINUTES: MARCH 16 AND APRIL 06, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved March 16 and April 06, 2023, Minutes. 25568306.1 REGULAR BOARD MEETING MINUTES: April 20, 2023 PAGE – 2 c. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ADJOURN TO CLOSED SESSION: 2:08 p.m. RECONVENE TO OPEN SESSION: 2:39 p.m. a. Pursuant to Section 54956.9(b) of the California Government Code, Conference with Legal Counsel regarding Potential Litigation (one case). No reportable Board Action. 7. ITEMS FOR BOARD ACTION: a. 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project (Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent) – Megan Colvey provided details regarding the 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project and addressed questions from the Board. Jeff Farr, President of Farr Construction Corporation, dba, Resource Development Company, spoke with the Board regarding the importance of completing the bidding process. Moved Peterson/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to 1) Find the bids received from Quality Painting & Sandblasting and Toledo Industrial Coatings to be non-responsive and reject both bids; 2) Reject the bid protest from Quality Painting & Sandblasting; 3) Find minor irregularities in the bid from Farr Construction Corporation, dba Resource Development Company to be immaterial and waive immaterial irregularities; and 4) Award Project to the lowest responsive, responsible bidder, Farr Construction Corporation, dba Resource Development Company in the amount of $446,900. b. 2023-2024 Tank Coatings Touchup Project (Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent) – Megan Colvey provided details regarding the 2023-2024 Tank Coatings Touchup Project and addressed questions from the Board. Jeff Farr stated that the two lowest bidders were close in price and that if the project goes to re-bid, the next bid will likely go up in price as the current bid is based on crews mobilizing on multiple projects. Moved Peterson/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to reject all bids and authorize staff to rebid the 2023-2024 Tank Coatings Touchup Project. c. Winter Storms Emergency Response (John Thiel, General Manager) – John Thiel provided details regarding the ongoing work being done in response to the Winter Storms Emergency and addressed questions from the Board. Paul Hughes provided details regarding the expenses related to this emergency and recommends adding an additional $300,000, knowing that the District will be reimbursed up to 75% by Federal Emergency Management Agency. Director Romsos commented that staff has done an excellent job. This item will be continued to the May 4 Board Meeting when a full Board will be in attendance. d. Meyers Stream Environment Zone – Erosion Control Project – Waterline Relocation (Adrian Combes, Senior Engineer) – Adrian Combes provided details regarding the Meyers Stream Environment Zone – Erosion Control Project – Waterline Relocation and reviewed a map with 25568306.1 REGULAR BOARD MEETING MINUTES: April 20, 2023 PAGE – 3 the Board. Julie Ryan and Paul Hughes provided information regarding the funding aspect of this project. Moved Sheehan/Second Peterson/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to approve and enter into a Construction and Funding Agreement with the County of El Dorado to provide for relocation of a waterline in an amount not to exceed $502,706. e. 2023 Barton Area Valve Installation Project (Adrian Combes, Senior Engineer) – Adrian Combes provided details regarding the 2023 Barton Area Valve Installation Project and addressed questions from the Board. Moved Romsos/Second Peterson/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to 1) Find bid received from LeFleur Excavating, Inc. to be non-responsive and reject their bid 2) Find minor irregularities in the bid from Haen Constructors to be immeaterial and waive immaterial irregulariries; and 3) Award the project to the lowest responsive, responsible bidder, Haen Constructors, in the amount of $440,973. f. Five-Year Diamond Valley Ranch Grazing Permit (Trevor Coolidge, Senior Engineer and John Thiel, General Manager) – Trevor Coolidge provided details regarding the Five-Year Diamond Valley Ranch Grazing Permit and addressed questions from the Board. Attorney Kvistad provided guidance on the general nature of this permit. Doug Freitas of Mission Livestock provided details regarding the livestock operations. Moved Peterson/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to renew the five-year Diamond Valley Ranch Grazing Permit Contract with Mission Livestock Management, in the total amount of $965,274.38 subject to final non- substantive revisions by management and legal counsel. g. Liability Claim Against South Tahoe Public Utility District Received from Donna Donald (Ryan Lee, Manager of Customer Service) – Ryan Lee provided details regarding a Liability Claim against South Tahoe Public Utility District received from Donna Donald and addressed questions from the Board. Moved Peterson/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to reject the Claim against South Tahoe Public Utility District for losses allegedly sustained by Donna Donald and request the Joint Powers Insurance Authority (JPIA) to resolve the Claim. h. Water Service Call Charges (Ryan Lee, Customer Service Manager) – Ryan Lee provided details regarding Water Service Call Charges and addressed questions from the Board. Moved Sheehan/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Absent to adopt Ordinance No. 586-23, an Ordinance of the South Tahoe Public Utility District, Amending Administrative Code Appendix Fee Schedule Sections 3.1.52 and 3.1.53 and Superseding Ordinance No. 528-11 Regarding Water Service Call Charges. i. General Manager Recruitment (Liz Kauffman, Human Resources Director) – Liz Kauffman and President Peterson provided details regarding the General Manager upcoming Recruitment due to John 25568306.1 REGULAR BOARD MEETING MINUTES: April 20, 2023 PAGE – 4 Thiel’s recent resignation and reported the recommendations from the Executive Committee meeting held at 1 p.m. today. The Board directed staff to reach out to Koff & Associates for a recruitment proposal. President Peterson appointed an Ad-Hoc Committee of himself and Director Romsos for the General Manager recruitment and to negotiate the terms of the General Manager’s exit plan. Human Resources will research compensation and candidate questions to be brought back to the committee. Paul Hughes has agreed to serve as the Interim General Manager. He will be appointed to that position at a subsequent meeting. 8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: Director Romsos reported that the Ad-Hoc committee met with Alpine County yesterday. 9. BOARD MEMBER REPORTS: President Peterson reported he represented the Board at the Employee Communications Committee on April 19. He further reported regarding the El Dorado Water Agency (EDWA) meeting on April 18, stating that their General Manager recently tendered his resignation, therefore EDWA will also be in the process of recruiting a General Manager. He also attended the County Plenary for Water on April 19, 2023. 10. STAFF/ATTORNEY REPORTS: a. Stephen Caswell provided the 2021 and 2022 Water Audit Results and addressed questions from the Board. b. The Grants Update is postponed to the May 4, 2023 Board Meeting. 11. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Provided a federal community project funding update and Congressman Kiley has identified the Pioneer Waterline Project as one of15 projects he supports. • Advocacy in Washington, DC is happening this week with District staff and ENS. President Peterson recused himself at 4:19 p.m. • Provided a Tahoe Keys Water Update to include that the Tahoe Keys is now being managed by First Services Residential. President Peterson rejoined the meeting at 4:23 p.m. 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS 13. BREAK AND ADJOURN TO CLOSED SESSION: 4:23 p.m. RECONVENE TO OPEN SESSION: 5:43 p.m. a. Pursuant to Government Code Section 54957(a)Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial Officer; Liz Kauffman, Human Resources Director. No reportable Board Action 25568306.1 REGULAR BOARD MEETING MINUTES: April 20, 2023 PAGE – 5 b. Pursuant to Government Code Section 54956.9(d)(1), Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. No reportable Board Action ADJOURNMENT: 5:44 p.m. _______________________________________ David Peterson, Board President South Tahoe Public Utility District ________________________________________ Melonie Guttry, Clerk of the Board South Tahoe Public Utility District BOARD AGENDA ITEM 7a TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Winter Storms Emergency Response REQUESTED BOARD ACTION: 1) Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23; and 2) approve expenditures necessary for emergency response not to exceed $900,000. DISCUSSION: The Board declared the Winter Storms Emergency Response as an emergency on March 16, 2023. District staff will provide an update to the Board regarding the status of the emergency. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the emergency action is terminated. The Board must determine by a 4/5 vote that there is a need to continue the emergency action. District staff is requesting that the Board continue the emergency action for the response to the Winter Storms Emergency. As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of emergency throughout California to support the recent winter storm events that hit the state. These storms caused widespread damage and disruption with heavy snow, freezing temperatures, and strong winds causing avalanches, debris flow, and flooding across the state. The emergency proclamation provides critical support for emergency relief efforts, including assistance for local response efforts to address the impacts of the winter storms. The District has proactively tracked its storm-related expenses, including labor, parts, fuel, materials, and contractor assistance. Given the significant costs associated with responding to, and recovering from, these events, the District will be seeking reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline John Thiel May 4, 2023 Page 2 Program. Under this program, eligible costs may be reimbursed at a 75 percent state, and 25 percent local, cost share. SCHEDULE: N/A COSTS: $900,000 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3242-23 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO BOARD AGENDA ITEM 7b TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Tallac Creek Sewer Pipeline Protection Project REQUESTED BOARD ACTION: Approve Change Order No. 2 to Haen Constructors in the amount $150,000. DISCUSSION: On March 16, 2023, the Board declared an emergency in response to ongoing winter storm events and resulting flooding. Over the last 8 weeks, staff has worked with Haen Constructors (Haen) to protect sewer facilities from flooding in the vicinity of Bellevue Pump Station, located adjacent to the Trout Creek/Upper Truckee Marsh on the perimeter of the Al Tahoe neighborhood of South Lake Tahoe. Haen is performing their work on a time-and-materials basis, recording their effort daily, and will be submitting documentation supporting their expenses in accordance with Federal Emergency Management Agency (FEMA) requirements for review and approval by staff. Work is ongoing, but to date Haen has accrued approximately $100,000 in expenses. By authorizing this $150,000 lump sum Change Order under the Tallac project contract, staff will be able to review and approve requests for payment from Haen as they come in. SCHEDULE: ASAP COSTS: up to $150,000 ACCOUNT NO: 1080-6530/EDSTRM BUDGETED AMOUNT AVAILABLE: Anticipate 75% reimbursement from FEMA ATTACHMENTS: Change Order No. 2 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1 CHANGE ORDER NUMBER NO. 2 Project: TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT Contractor: Haen Constructors Date: 05.04.2023 PO #: 2023-194 The Contract Shall Be Changed As Follows: 1) Add Bid Item 15 – As-Needed Emergency Response. This item shall be paid for on a TIME AND MATERIALS BASIS, only with prior written agreement of the Engineer. The District has included a lump sum amount of $100,000 for this item, to address emergency conditions on the District’s sewer and water systems in response to the Emergency Declaration made on March 16, 2023 (Resolution 3242-23). Contractor shall draw upon the allotted amount through the submittal and District-approval of documented costs for materials, equipment, labor and subcontractors in conformance with the Contract Documents. If the total amount of this bid item is exceeded, additional as-needed work will be addressed as Change Work under the Contract. Work under this Bid Item shall include all work required to address the directed work. Total Item 1 is $150,000.00 Dollar Amounts Contract Time Original Contract $471,390.00 106 Calendar Days Previous Change Order $58,784.50 23 Calendar Days Current Contract $530.174.50 129 Calendar Days THIS CHANGE ORDER $150,000.00 0 Calendar Days New Contract Total $680.174.50 129 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: ____________ Authorized By STPUD General Manager Date: _____________ Accepted By Contractor Date: _____________ Reviewed By BOARD AGENDA ITEM 7c TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Keller Heavenly Water System Improvements Project, Phase 3 REQUESTED BOARD ACTION: Approve Change Order No. 1 to White Rock Construction, Inc., in the amount of $500,000. DISCUSSION: On March 16, 2023, the Board declared an emergency in response to ongoing winter storm events and resulting flooding. Over the last 8 weeks, staff has worked with the White Rock Construction, Inc. (WRC) to repair ditch, road and dam facilities at Diamond Valley Ranch in Alpine County from impacts caused by flooding. WRC is performing their work on a time-and-materials basis, recording their effort daily, and will be submitting documentation supporting their expenses in accordance with Federal Emergency Management Agency (FEMA) requirements for review and approval by staff. Work is ongoing, but to date WRC has accrued approximately $400,000 in expenses. By authorizing this $500,000 lump sum Change Order under the Keller Heavenly Phase 3 Project Contract, staff will be able to review and approve requests for payment from WRC as they come in. SCHEDULE: ASAP COSTS: up to $500,000 ACCOUNT NO: 1080-6530/EDSTRM BUDGETED AMOUNT AVAILABLE: Anticipate 75% reimbursement from FEMA ATTACHMENTS: Change Order No. 1 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1 CHANGE ORDER NUMBER NO. 1 Project: KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 3 Contractor: White Rock Construction, Inc Date: 05.04.2023 PO #: 2023-1021 The Contract Shall Be Changed As Follows: 1) Add Bid Schedule E, Bid Item 84 – As-Needed Emergency Response. This item shall be paid for on a TIME AND MATERIALS BASIS, only with prior written agreement of the Engineer. The District has included a lump sum amount of $500,000 for this item, to address emergency conditions on the District’s sewer systems in response to the Emergency Declaration made on March 16, 2023 (Resolution 3242-23). Contractor shall draw upon the allotted amount through the submittal and District-approval of documented costs for materials, equipment, labor and subcontractors in conformance with the Contract Documents. If the total amount of this bid item is exceeded, additional as-needed work will be addressed as Change Work under the Contract. Work under this Bid Item shall include all work required to address the directed work. Total Item 1 is $500,000.00 Dollar Amounts Contract Time Original Contract $4,457,28.25.00 334 Calendar Days Previous Change Order $0 0 Calendar Days Current Contract $4,457,28.25.00 334 Calendar Days THIS CHANGE ORDER $500,000.00 0 Calendar Days New Contract Total $4,757,28.25.00 334 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred because of the change(s) described, unless specifically noted in individual description(s). Date: ____________ Authorized By STPUD General Manager Date: _____________ Accepted By Contractor Date: _____________ Reviewed By BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Chris Skelly, Information Technology Manager MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Closed Session – Consultation with Information Technology Manager REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54957, threat to public services or facilities, consultation with South Tahoe Public Utility District Information Technology Manager, Chris Skelly. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline BOARD AGENDA ITEM 13b TO: Board of Directors FROM: John Thiel, General Manager Paul Hughes, Chief Financial Officer Liz Kauffman, Human Resources Director MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Closed Session – Union Memorandum of Understanding Contract Negotiations REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Government Code Section 54957(a) Conference with Labor Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed Session will be Agency Negotiators: John Thiel, General Manager; Paul Hughes, Chief Financial Officer; Liz Kauffman, Human Resources Director. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline BOARD AGENDA ITEM 13c TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: May 4, 2023 ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager John Thiel Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline