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2023.06.01 District Board Agenda Packet for 6-1-23L.e�.r . 1950 ' SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, June 1, 2023 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President Nick Haven, Director BOARD MEMBERS Kelly Sheehan, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE AUDIENCE (This is an opportunity for members of the public to address the Board on any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes, and no more than three individuals shall address the same subject.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. REBID 2023-2024 Tank Coatings Touchup Project (Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent) 1) Find minor irregularities in the bid from Unified Field Services Corporation to be immaterial and waive immaterial irregularities; and 2) Award Project to the lowest responsive, responsible bidder, Unified Field Services Corporation in the amount of $143,000. b. 2023-2025 Sewer Line Spot Repair and Lateral Abandonment Services (Richard Jones, Underground Sewer Repair Supervisor) 1) Find minor irregularities in Robotic Sewer Solutions, Inc.'s bid to be immaterial and waive immaterial irregularities, 2) Award contract to the lowest responsive, responsible bidder, Robotic Sewer Solutions, Inc., in the amount of $187,975.00; and 3) Authorize staff to allow for changes (size estimates or repair site additions) in the Contract not to exceed an additional 10% of the Contract price. REGULAR BOARD MEETING AGENDA - June 1, 2023 PAGE - 2 C. Memorandum of Understanding for the South Tahoe Zero Emissions District (Shelly Thomsen, Director of Public and Legislative Affairs) Direct staff on how to proceed with the Memorandum of Understanding for the South Tahoe Zero Emissions District. d. Winter Storms Emergency Response (John Thiel, General Manager) Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. e. Resolution No. 3247-23 in Appreciation of General Manager, John Thiel (David Peterson, Board President) Adopt Resolution No. 3247-23 by the Board of Directors of the South Tahoe Public Utility District in Appreciation of General Manager, John Thiel, for 31 Years of Service 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) a. Staffing Update b. California Tahoe Conservancy Coordination C. Farewell 10. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 05/18/2023 - 2:00 p.m. Regular Board Meeting at the District 06/01 /2023 - 12:30 p.m. Farewell event for John Thiel at the District Future Meetings/Events 06/12/2023 - 3:30 p.m. Operations Committee Meeting at the District 06/14/2023 - 10:00 a.m. El Dorado Water Agency Meeting in Placerville 06/15/2023 - Regular Board Meeting will be canceled 06/21 /2023 - 8:00 a.m. Employee Communications Committee at the District 07/06/2023 - 2:00 p.m. Regular Board Meeting at the District 11. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed - three minute limit.) a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday, July 6, 2023, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from REGULAR BOARD MEETING AGENDA - June 1, 2023 PAGE - 3 the Audience;" however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA - June 1, 2023 PAGE - 4 e'. �B� der 19 5 0 . ��a�G SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, June 1, 2023 ITEMS FOR CONSENT a. 2023 TANK NACE COATING INSPECTIONS (Megan Colvey, Senior Engineer and Brent Goligoski, Senior Engineer) (1) Approve the proposed Scope of Work from Bay Area Coating Consultants to provide Specialty NACE-Certified Coating Inspection services; and (2) Authorize the General Manager to execute Task Order No. 16 in the amount $105,728.70. b. 2023/2024 BULK SODIUM HYPOCHLORITE SUPPLIES (Aaron Buckman, Acting Manager of Plant Operations and Heidi Baugh, Purchasing Agent) Authorize a Contract extension for Fiscal Year 2023/2024 for bulk supply sodium hypochlorite pursuant to the one-year options to extend, to Olin Corporation dba Olin Chlor Alkali Products, in the estimated amount of *$374,457. c. 2023/2024 POLYMER CONTRACT EXTENSION (Aaron Buckman, Acting Manager of Plant Operations and Heidi Baugh, Purchasing Agent) Authorize the Contract extension for Fiscal Year 2023/24 with Solenis LLC for emulsion polymer supplies in the estimated amount of $136,620. d. 2023/2024 SODIUM HYPOCHLORITE MINI BULK/TOTE SUPPLIES (Chris Stanley, Field Operations Manager and Jeremy Rutherdale, Pump Station Supervisor) Authorize contract extension option for fiscal year 2023/2024 for sodium hypochlorite mini bulk/tote supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of *$57,975. e. 2023/2024 SODIUM HYPOCHLORITE DRUM SUPPLIES (Chris Stanley, Field Operations Manager and Jeremy Rutherdale, Pump Station Supervisor) Authorize contract extension option for fiscal year 2023/2024 for sodium hypochlorite drum supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of *$43,875. f. MARCH 31, 2023 FISCAL YEAR TO DATE FINANCIAL STATEMENTS (Paul Hughes, Chief Financial Officer) Receive and file the March 31, 2023 Income Statement and Balance Sheet Reports. REGULAR BOARD MEETING AGENDA - June 1, 2023 PAGE - 5 g. LEASE AGREEMENT WITH EL DORADO COUNTY SEARCH AND RESCUE (Paul Hughes, Chief Financial Officer) Authorize the Board President to execute Amendment III to the Facility Use Agreement #957-00810 with El Dorado County Search and Rescue. h. SEWER ENTERPRISE 2023/2024 APPROPRIATIONS SUBJECT TO LIMITATION (Greg Dupree, Accounting Manager) Adopt Resolution No. 3248-23 setting the limitation on Appropriations for Fiscal Year 2023/2024 in the amount of $100,401,434. ANNUAL ADOPTION OF STATEMENT OF INVESTMENT POLICY (Greg Dupree, Accounting Manager) Adopt Resolution No. 3249-23 (supersedes Resolution No. 3225-22), amending the District's investment policy. j. PRIVATE PARCEL BOUNDARY ADJUSTMENT AFFECTING EASEMENTS (Ryan Lee, Customer Service Manager) Authorize staff to draft a letter to El Dorado County consenting to a proposed lot line adjustment on APN 033-020-012-000 containing recorded District easements on the condition that two of the existing undersized easements are modified to provide the District sufficient access to its existing water and sewer infrastructure. k. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Receive and file Payment of Claims in the amount of $1,691,554.05 I. REGULAR BOARD MEETING MINUTES: May 18, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve May 18, 2023, Minutes General Manager John Thiel Directors Chris Cefalu ornsos Shane RmsosSouth Tahoe David Peterson Kelly Sheehan public Utility District Nick Exline 1275 Meadow Crest Prive • 5outh Lake Tahoe • CA 96150-74c1 Phone 530 544-6474 • Fax 530 541-0614 • www.55pud.u5 BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Megan Colvey, Senior Engineer Brent Goligoski, Senior Engineer MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023 Tank NACE Coating Inspections REQUESTED BOARD ACTION: (1) Approve the proposed Scope of Work from Bay Area Coating Consultants to provide Specialty NACE-Certified Coating Inspection services; and (2) Authorize the General Manager to execute Task Order No. 16 in the amount $105, 728.70. DISCUSSION: On March 16, 2023, the Board authorized award to Resource Development Corporation (RDC) for the 2023 Luther Pass and Heavenly Tanks Rehabilitation Project. On April 20, 2023, the Board authorized award to RDC for the 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project. Both tank coatings projects require specialty inspection services by a NACE-Certified Coating Inspector to ensure the following: • Surface preparation meets contract specifications; and • Coatings and linings are applied as per the manufacturer's recommendations and to meet contract specifications. Under Task Order No. 16, Bay Area Coating Consultants (BACC) will provide a NACE- Certified Coating Inspector to observe the mixing, surface preparation, application of the coating systems, and final required testing. BACC will provide daily reports on surface preparation, testing, and coating operations. District staff desire to issue a single Task Order to BACC for coating inspections of the 2023 Luther Pass and Heavenly Tanks Rehabilitation Project and the 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project. The costs for specialty NACE-Certified Coating Inspection services will split between the four tanks as follows: 1. Flagpole 2 Tank Recoating $29,551.50 2. Iroquois 2 Tank Recoating $26,268.00 3. Luther Pass No. 1 Tank Rehabilitation $39,402.00 4. Heavenly Tank Coating $10,507.20 Megan Colvey Page 2 June 1, 2023 The work will be performed by BACC as Task Order No. 16 under the current Master Services Agreement for Consulting Services. SCHEDULE: June 2, 2023 through October 15, 2023 COSTS: $29,551.50 (FP2CTG); $26,268.00 (IR2CTG); $39,402 (LPTNKS); $10,507.20 (HVNTNK) ACCOUNT NO: 2030-7077 (FP2CTG); 2030-8483 (IR2CTG); 1030-7057 (LPTNKS); 2030-8930 (HVNTNK) BUDGETED AMOUNT AVAILABLE: $2,535,900 ATTACHMENTS: BACC 2023 NACE Coating Inspection Proposal CONCURRENCE WITH REQUESTED ACT//IO"': CATEGORY: Water/Sewer GENERAL MANAGER: YES ( NO CHIEF FINANCIAL OFFICER: YES / t NO ff BAY AREA COATING CONSULTANTS INC. lnleariry Since 9987 Celebrating Thirty -Six Years of Experience & Integrity May 4, 2023 Ms. Megan Colvey, P.E. Senior Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: NACE Coating Inspection the Tank Coating and Lining Coating Rehabilitation project for the 2023 Season. Bay Area Coating Consultants, Inc. will provide a NACE Certified Coating Inspector for the South Lake Tahoe Public Utility District 2023 tanks rehabilitation project. BACC will be tasked to ensure the surface preparation meets the contract specifications and the linings are applied as per the manufacture's recommendations. BACC will provide a NACE Certified inspector to observe the mixing, surface preparation, application of the coating system, and finial required testing. BACC will provide daily reports on surface preparation, testing,and coating operations. BACC will follow all SSPC, NACE, AMPP, ICRI, AWWA, and ASTM current guidelines and standards. All reports will be e-mailed to you for your review. All BACC employees are confined space certified and lead awareness, scaffolding trained, and fittested. The Contractor shall be responsible for safe entry into confined spaces. BUILDING/CONSTRUCTION INSPECTOR TESTER GROUP 4 (NACE Certified) Prevailing Wage Billing Rates DIR Public Works Contractor (PWC) Registration #1000005228 Expires 06/30/2024 State of California Small Business (Micro) Public Works Certification No. 2005005 Expires 01/31/2025 NACE Inspector ::4 Over • •. • •4 Sundays and Holidays: $189.76 Truck -Equipment• per/hr. Four Hour 24 Hour call out • • Northern California (888)-384-6839 Bakersfield California (661) 873-3601 P.O. Box 867 Denair, Ca. 95316 Reno Nevada (209) 652-6962 Proud Member: SSPC AWWA NACE ASTM API Page Two Reservoir rehabilitation Projects Estimated Hours Regular Time Overtime (X1.5) Double Time (X2.0) 225.0 $29,551.50 $0.0 $0.0 Estimated Total: $29,551.50 Task No 2. Iroquois Reservoir No. 2 Interior only Estimated Hours Regular Time Overtime (X1.5) Double Time (X2.0) 200.0 $26,268.00 $0.0 $0.0 Estimated Total: $26,268.00 Task No 3. HeavenlyReservoir Exterioronly Estimated Hours Regular Time Overtime (X1.5) Double Time (X2.0) 80.0 $10,507.20 $0.0 $0.0 Estimated Total: $10,507.20 Task No 4. Luther Pass No.Reservoir Interiorand Exterior Estimated Hours Regular Time Overtime (X1.5) Double Time (X2.0) 300.0 $39,402.00 $0.0 $0.0 Estimated Total: $39,402.00 This estimate is based on regular hours five eight -hour days, forty -hour week Please call if you have any questions or if you want to further discuss the information contained in this proposal. Respectfully Submitted, Ed Darrimon President Bay Area Coating Consultants, Inc. edarrimon@bayareacoating.com www.bayareacoating.com SP ONfAACt/ �j,1AMPP" UP5 SSPC Certified Inspection Company BACC Safety and Drug Testing Compliance Partners �1 SAFETY Collect. Verify. Connect_ �15 T COM ANY` Northern California (888)-384-6839 Bakersfield California (661) 873-3601 P.O. Box 867 Denair, Ca. 95316 Reno Nevada (209) 652-6962 Proud Member: SSPC AWWA NACE ASTM API General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Aaron Buckman, Acting Manager of Plant Operations Heidi Baugh, Purchasing Agent MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023/2024 Bulk Sodium Hypochlorite Supplies REQUESTED BOARD ACTION: Authorize a Contract extension for Fiscal Year 2023/2024 for bulk supply sodium hypochlorite pursuant to the one-year options to extend, to Olin Corporation dba Olin Chlor Alkali Products, in the estimated amount of *$374,457. DISCUSSION: Sodium Hypochlorite is used to disinfect wastewater to comply with District waste discharge permit requirements. It is received in bulk shipments of approximately 49,000 net pounds. During the 2021 bidding process, staff included an option to extend the Contract if mutually acceptable terms could be negotiated. Staff determined that it would be in the best interest of the District to offer the extension for renewal based on the increased demand for chemicals, the ongoing volatility of supply chain, transportation costs, and the history of reliability of the current supplier. The supplier, Olin Corporation dba Olin Chlor Alkali Products, was interested in pursuing the extension. The District received a proposal for annual pricing for the sodium hypochlorite bulk supply deliveries, which represents a 37.7% increase over last year. Considering the price is the same as the low bid received by North Tahoe Public Utility District during their competitive solicitation last month for the same product, staff recommends that we award the Contract for the 2023-2024 Fiscal Year. * The actual quantity and grand total may vary, but unit prices are firm. SCHEDULE: July 1, 2023 through June 30, 2024 COSTS: * Estimated $374,457 including tax - quantity and grand total may vary, but unit ACCOUNT NO: 10.12.4755 BUDGETED AMOUNT AVAILABLE: $231,120 ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACT I0 .: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO AM • %Pliin. CHLOR ALKALI PRODUCTS AND VINYLS May 15, 2023 Heidi C. Baugh, Purchasing Agent South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96158 530-543-6270 Direct 490 Stuart Road NE, Cleveland, Tennessee 37312 423/336-4850. 423/336-4830 Internet Address: www.olinchloralkali.com Subject: ANNUAL PROPOSAL -12.5 WT% SODIUM HYPOCHLORITE Dear Heidi: Following our recent discussions, Olin Corporation, for and on behalf of itself and its subsidiaries ("Olin") is pleased to provide South Tahoe Public Utility District ("Buyer") with our proposal to supply 12.5 wt% Sodium Hypochlorite to your South Tahoe Public Utility District Water Treatment Plant. Our proposal is outlined below: PRODUCT & GRADE: QUANTITY: DELIVERY PERIOD: PRICE & FREIGHT CONTAINER: ORIGIN: DESTINATION: PAYMENT TERMS: ADDITIONAL PROVISIONS: 12.5 wt% Sodium Hypochlorite, meeting the West Coast Water Treatment Specification attached hereto as Addendum A 100% of Buyer's requirements estimated to be 130,000 gallons per year, and not to exceed 125% of estimate in any contract year without Olin's prior approval. 07/01/2023 through 6/30/2024. Extensions upon mutual agreement Sodium HVpochlorite, 12.5% Min. delivered quantities 2023/2024 Annual Pricing Full Truck Load $2.645/gal + Applicable Taxes* Note: Pricing is plus U.S. Superfund Excise Tax Surcharge ($0.004/gal. for 12.5 wt% bleach) Olin's provided Tank Truck Olin's Primary Shipping Point, Pittsburg, CA or other preferred shipping point Buyer's Water Treatment Plant in South Lake Tahoe, CA Net thirty (30) days from date of invoice • Seller reserves the right by written notice given at any time before shipment, to increase the price, if there is any increase in the price or cost of the product(s) to Seller due to increases in the cost of raw materials (including energy), labor or transport or any other causes beyond the control of Seller, provided that Seller gives advance notice to Buyer of any such price adjustment including reasonable explanations for this adjustment. • This proposal is made subject to the execution by the parties of a sales contract in a form to be agreed. • Tank truck detention charges incurred at destination shall be for Buyer's account. • Product shipped shall meet Olin's specification at delivery, copy of which is attached. Form Rev.: Jun.-2022 Alin Suppfy Proposaf Page 2 • Olin reserves the right to cancel this proposal at any time prior to mutual agreement and execution by the parities of a sales contract, and in any event this proposal may expire if sales contract is not executed by Buyer on or before the 15th day following the date hereof. We trust the above meets with your approval. Should you require any assistance, or have any questions concerning this proposal, please feel free to contact us at your earliest convenience. Yours truly, Jason Cho Account Manager Attachments: West Coast Water Treatment Specification ^lin Terms and Conditions 1. WARRANTIES. Seller warrants that (a) the product is of the quality set forth in Seller's published specifications, if any, or as may be otherwise expressly stated in this contract, and (b) the title conveyed is good and the product is free from any lawful security interest, lien or encumbrance. SELLER MAKES NO FURTHER REPRESENTATIONS OR WARRANTIES, EXPRESS OR IMPLIED, OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR OTHERWISE. Buyer assumes all risk of patent infringement by reason of any use Buyer makes of the product in combination with other material or in the operation of any process. If Buyer requests any other specification or certification, such specification or certification shall be subject to Seller's prior written approval, which may be withheld in Seller's sole discretion, and shall be at Buyer's expense. 2. QUANTITY. Buyer shall give Seller thirty (30) days' notice of quantity to be shipped each contract month and take deliveries in approximately equal monthly installments. The quantity shipped in any contract month may be limited by Seller to either (a) the monthly quantity herein specified or, if no monthly quantity is specified, the pro-rata portion of the maximum quantity herein specified, or (b) the average of the monthly quantities purchased by Buyer for the preceding two contract months. Seller shall not be obligated to deliver in any subsequent month any quantity not shipped as a result of any such limitation. If Buyer fails to purchase the minimum purchase obligation under this contract, Seller may extend the term of this contract for the period of time during which the minimum purchase obligation has not been satisfied or terminate this contract, in each case with immediate effect upon written notice to Buyer without waiving any other remedies Seller may have against customer. 3. PRICE AND TERMS. Seller may, by giving fifteen (15) days prior written notice thereof to Buyer at any time during the term hereof, change the price and terms of delivery and shipment then current under this contract effective as of the first day of the next calendar quarter. Such changes shall be applicable to all product shipped hereunder on and after the date the changes become effective. If any governmental action or request restricts Seller from making a price increase in accordance with the terms hereof or continuing any price in effect, then Seller shall have the right to (a) terminate this contract upon thirty (30) days written notice to Buyer, (b) suspend deliveries for the duration of such restriction, or (c) have applied to this contract (as of the effective date of such restriction) any price permitted under such action or request. 4. CREDIT. Buyer will pay for the Product on the agreed terms. If (1) Buyer does not pay on time or (2) Buyer's financial responsibility becomes unsatisfactory and Seller deems itself insecure, then Seller may, in addition to any other legal remedy, defer shipments, accelerate the due date on all amounts owed Seller, require cash payments or other security, change the terms of payment, and/or terminate this contract without liability and without waiving any other remedies Seller may have against Buyer. Buyer agrees to pay all of Seller's collection costs including reasonable legal fees and costs. Seller may charge Buyer the maximum interest allowed by law on all overdue amounts. Seller may recover for each shipment hereunder as a separate transaction, without reference to any other shipment. 5. TAXES. Buyer will pay, or reimburse Seller for, all Taxes, except income taxes, property taxes, or employee withholding, which Seller may be required to pay or collect, unless Buyer provides to Seller legally valid tax exempt documentation governing the transactions contemplated herein. For purposes of this contract, the term "Tax' or "Taxes" means all sales, use, goods and services, value added or ad valorem, production, industry and commerce, excise, superfund, environmental, oil spill, emissions or pollution -related (such as a "carbon tax" or "cap and trade system") taxes, fees, tariffs, duties, levies and assessments or similar charges in the nature of a tax that increase the cost to Seller of producing, selling or delivering the Product or of procuring materials used therein, whether in existence at the time this contract becomes effective or after, and any interest, fines and penalties thereon, imposed by any governmental authority in connection with the manufacture, purchase, sale, exchange, use, transportation, delivery, inspection or disposal of the product. 6. TRANSPORTATION. Seller may, at its option, deliver from points other than that that specified (but shall not be obligated to do so) provided that such delivery shall be at the contract price. Where the contract price provides for absorption by Seller of freight charges, wholly or in part, Seller shall have the right to select the route, mode and carrier. Any delivery charge may be imposed or revised by Seller as rate changes and surcharges are imposed by carriers, and as railcar rental, maintenance, inspection, and repair costs, insurance premium changes and other factors dictate. Railcar mileage earnings on equipment owned or leased by Seller shall be for the sole account of Seller. Buyer shall return to Seller, at Buyer's expense, in an empty condition all transportation equipment and non -disposable containers provided or arranged by Seller. Buyer shall use commercially reasonable efforts to unload and return Seller's transportation equipment to the carrier within the time period specified in the applicable tariff or contract free of demurrage/detention. Buyer shall promptly pay any demurrage/detention charges that result from Buyer's failure to so unload and return such transportation equipment unless and to the extent that Buyer's delay is due to Seller's fault. Railcars of chlorine shipped under this contract are to be unloaded at Buyer's facility only. Buyer shall protect and be responsible for the prompt and safe return of all of Seller's equipment. If any transportation equipment provided by Seller arrives at destination in damaged condition, Buyer shall promptly notify (orally and in writing) the carrier and Seller about that condition. Seller shall not have to load or handle any container or equipment provided or arranged by Buyer if such container or equipment does not meet Seller's reasonable standards. Seller and Buyer acknowledge and agree that the Olin Service Standards set forth on Addendum B shall apply to this contract and all sales of product. 7. TITLE. Title to and risk of loss of all product sold hereunder shall pass to Buyer at Seller's point of shipment whether or not Seller pays all or any part of the freight, and notwithstanding any shipping designation elsewhere in the contract or any purchase order or other document (such as FOB, INCOTERMS, etc.). 8. FORCE MAJEURE. Neither party shall be liable for its failure to perform hereunder if due to any contingency beyond the reasonable control of the party affected, including but not limited to acts of God, war, fire, bad weather, flood, accident, labor trouble or shortage, civil disturbance, plant shut down, equipment failure, or voluntary or involuntary compliance with any applicable governmental regulation or order. Seller shall not be liable for its failure to perform hereunder if due to (i) any shortage or inability to obtain (on terms deemed economically and commercially practicable by Seller) any raw material (including energy), equipment or transportation, or (ii) any third party supplier or contractor failing to supply materials or provide services to Seller on terms Seller deems economically and commercially practicable. Any quantities not delivered or accepted because of any such contingency shall be eliminated from the contract. Seller shall not be obligated to deliver the product from other than the production or shipping points designated herein and there shall be no obligation to rebuild or repair any damage or destruction to such production or shipping points in order to fulfill this contract. During any period when Seller is unable to supply the contract quantity of the product, whether caused by the circumstances above or otherwise, Seller may allocate any available product among its customers, including its own subsidiaries, divisions and departments, on such basis as Seller deems fair and reasonable. 9. GOVERNMENTAL REGULATION. Should Seller elect to discontinue, curtail or limit the production or sale of the product in consequence of the application of any governmental regulation or order (including but not limited to those relating to environment, ecology, energy, occupational safety and health, toxic substances, product safety, packaging, sale, use or application, consumer protection or transportation), compliance with which will, in the sole judgment of Seller, render the production, marketing or transportation of the product economically, technically or commercially infeasible, Seller may terminate this contract upon thirty (30) days prior written notice to Buyer 10. CLAIMS. The weights, tares and tests fixed by Seller's processes, equipment and documentation shall govern unless proven to be incorrect. Claims relating to quantity, quality, weight, condition and loss of or damage to any of the product sold hereunder shall be waived by Buyer unless made in writing to Seller within thirty (30) days after receipt of product by Buyer. All other claims shall be waived by Buyer unless made in writing to Seller within ninety (90) days after Buyer learns, or should reasonably have learned, of such claim. 11. LIMITATION OF LIABILITY. Buyer's exclusive remedy and Seller's exclusive liability under this contract or otherwise (including negligence) shall be for damages which shall in no event exceed so much of the purchase price as is applicable to that portion of the particular shipment with respect to which damages are claimed. In no event shall Seller be liable to Buyerfor any incidental, consequential or special damages arising in connection with this contract or the product sold hereunder. Buyer assumes all risks and liability, and Seller assumes no liability, with respect to unloading and discharge of the product (including failure of discharge or unloading implements or materials used by Buyer, whether or not supplied by Seller), storage, handling, sale and use of the product (including its use alone or in combination with other substances or in the operation of any process), and the compliance or non-compliance with all federal, state and local laws and regulations applicable to the product. 12. ASSESSMENT PROCESS. (a) In connection with Seller's product stewardship efforts, Seller, its employees, and agents shall have the right, but not the obligation, at any reasonable time to assess and inspect all of Buyer's locations where Seller products are or will be used, handled, processed, stored, or transported, and Buyer shall cooperate fully with Seller, its employees, and agents during said assessments and inspections. In the event that Seller exercises its right to inspect Buyer's locations, Buyer shall advise Seller, its employees, and agents of all safety rules applicable to the locations, and Seller shall require its employees and agents to comply with said safety rules. (b) Seller shall also have the right at any reasonable time to inspect and obtain copies of all documents, records, reports, and other information, including, but not limited to, product storage and handling practices and procedures, related to Buyer's use, handling, processing, storage, recycling, transportation, and disposal of Seller products, and to inspect and test any equipment, containers, tanks, vehicles, pipelines, and vessels used to handle, process, store, recycle, transport, or dispose of Seller products. Product loaded into such equipment will meet warranties provided by this contract at the time of loading. Should any product contamination result in whole or in part as a result of use of Buyer's equipment, then such warranties will be null and void. (c) In the event that Buyer fails to comply with any of its obligations under subsections (a) or (b) of this Section or in the event that Buyer fails to meet minimum safety standards identified by Seller, Seller reserves the right to take any and all action Seller deems appropriate, including, but not limited to, withholding delivery of Seller products and/or termination of this contract. (d) If Buyer requests any assessment, review or audit of Seller, such assessment, review or audit shall be subject to Seller's prior written approval, which may be withheld in Seller's sole discretion, and Seller may impose a reasonable charge for such assessment, review or audit, which shall be paid by Buyer. (e) Buyer agrees to maintain, in accordance with commercially reasonable practices, such records as adequately evidence its compliance with the provisions of this contract and the accuracy of any information provided to Seller or a third party hereunder. Seller shall have the right from time to time, at its expense, upon fifteen (15) days written notice to Buyer, to have Buyer's records inspected by a mutually acceptable independent accounting firm under agreed confidentiality terms. 13. NON -WAIVER. Seller's or Buyer's waiver of any breach or failure to enforce any of the terms or conditions of this contract at any time shall not in any way affect, limit or waive such party's right thereafter to enforce strict compliance with every term and condition hereof. 14. ASSIGNMENT. This contract and the rights and obligations hereunder may not be assigned by either party by operation of law or otherwise without the prior written consent of the other party (which consent may be granted or withheld in the sole discretion of such party) and any attempted assignment that is not in accordance with this Section 14 shall be null and void; provided, however, that Seller shall be permitted to assign this contract, in whole or in part, to any Affiliate. For purposes of this contract, the term "affiliate" means, with respect to any specified person or entity, any other person or entity that, directly or indirectly, through one or more intermediaries, controls, is controlled by, or is under common control with, such specified person or entity. "Control" (including the terms "controlled by" and "under common control with"), with respect to the relationship between or among two or more persons or entities, means the possession, directly or indirectly, or as trustee, personal representative or executor, of the power to direct or cause the direction of the affairs or management of a person or entity, whether through the ownership of voting securities, as trustee, personal representative or executor, by contract or otherwise. Notwithstanding anything to the contrary in this Section 14, Seller may assign or partially assign this contract without the consent of Buyer if such assignment or partial assignment is made in connection with a sale, conveyance, disposition, divestiture, contribution to a joint venture or a similar transaction, including, without limitation, a merger, consolidation, reorganization or other business combination (a) involving the Seller; and (b) relating to some or all of the assets or properties of the Seller or any of its Affiliates to which the subject matter of this contract relates. 15. NOTICE. Notices shall be in writing and shall be deemed to have been duly given or made upon receipt if by delivery in person, by internationally recognized overnight courier service, or by facsimile (with a confirmatory copy sent by an internationally recognized overnight courier service) to the respective parties hereto at the addresses provided in this contract (or at such other address for a party hereto as shall be specified in a notice given in accordance with this Section 15). A copy of any notice to Seller shall be provided to Seller's Division Legal Department at Seller's address provided in this contract. For purposes of this contract, "written notice" shall include, but not be limited to, facsimile transmission, email, or other written forms of electronic communication. 16. APPLICABLE LAW. The parties hereto do hereby agree and acknowledge that this contract is made and entered into in the State of Missouri and the parties hereto do hereby consent to the jurisdiction of the federal courts of the United States District Court for the Eastern District of Missouri (Eastern Division) and the state court in St. Louis County, Missouri. Additionally, this contract shall be governed by and construed in accordance with the laws of the State of Missouri without regard to its conflict of laws provisions. The United Nations Convention on Contracts for the International Sale of Goods is expressly excluded. 17. CAPTIONS. The titles contained in this contract are for reference purposes only and shall not affect in any way the meaning or interpretation of this contract. 18. SEVERABILITY. If any provision of this contract shall be prohibited or invalid, such provision shall be ineffective to the extent of such prohibition or invalidity without invalidating the remainder of such provision and the remaining provisions of this contract. 19. ENTIRETY/CONFLICT/AMENDMENT. This contract is intended as the final expression of the parties' agreement and is the complete and exclusive statement of the terms thereof. No statements or agreements, oral or written, made prior to or at the signing hereof, shall vary or modify the written terms hereof; and neither party shall claim any amendment, modification or release from any provision hereof by reason of (a) a course of action, (b) mutual agreement unless such agreement is in writing signed by authorized representatives of both parties and specifically stating that it is an amendment to this contract, (c) course of performance, or (d) usage of trade. No modification or addition to this contract shall be effected by the acknowledgment or acceptance by Seller of any purchase order, acknowledgment, release or other forms submitted by Buyer containing other or different terms or conditions. In the event that there is a direct conflict between the terms typed in the first part of this contract preceding the signatures of the parties and these Terms and Conditions, the terms typed in the first part of this contract preceding the signatures of the parties shall prevail. 20. COUNTERPARTS. This contract may be executed and delivered (including by facsimile or other means of electronic transmission, such as by electronic mail in ".pdf" form) in two or more counterparts, and by the different parties hereto in separate counterparts, each of which when executed shall be deemed to be an original, but all of which taken together shall constitute one and the same agreement. Addendum A Sales Specification 12.5 wtl Sodium Hypochlorite Solution West Coast Water Treatment Specification ^vlin CHLOR ALKALI P R O D U C T S Characteristics Sodium Hypochlorite, NaaCI Units wt% Min 12.5 Max 15_6 Available Chlorine wt% 11.9 14.8 Total Alkalinity' wt% 0.1 1.5 Chlorate (12.5% Basis)2 ppm N!`A 3,570 Bromate (12.5% Basis)2 ppm NIA 39 Insolubles' wt% N!`A 0.15 Iron, Fe ppm N/A 1.5 Nickel, Ni ppm N/A 0.1 Copper, Cu ppm NIA 0.1 Cobalt, Co ppm NIA 0.1 1 —Limit set to meet ANSUAV ANA, B300-18 2— Limit set to meet NSFIANSI Standard 60 General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Aaron Buckman, Acting Manager of Plant Operations Heidi Baugh, Purchasing Agent MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023/2024 Polymer Contract Extension REQUESTED BOARD ACTION: Authorize the Contract extension for Fiscal Year 2023/24 with Solenis LLC for emulsion polymer supplies in the estimated amount of $136,620. DISCUSSION: Emulsion polymer is an essential chemical used in the dewatering of wastewater biosolids prior to disposal. Solenis' polymer product performs well, and availability and delivery have been reliable. Polymer chemical addition is critical to solids handling in the wastewater treatment process and the ability of the District to comply with waste discharge permit requirements. Based on the ongoing instability of product availability and industry unknowns, staff believes it is in the best interest of the District to extend the Contract with Solenis LLC for their K292FL polymer product for the 2023/24 Fiscal Year. The Contract allows for extensions from year to year if mutually acceptable terms can be negotiated. The District contacted Solenis for a price quote for the 2023/24 Fiscal Year, and they responded with a price of $1.65 per pound, which represents a 3% increase over last year. The total dollar amount is based upon an estimated quantity that the District will use in the coming Fiscal Year. The actual quantity and grand total may vary dependent upon quantity of polymer purchased. SCHEDULE: July 1, 2023 through June 30, 2024 COSTS: $136,620 plus tax ACCOUNT NO: 10.12.4720 BUDGETED AMOUNT AVAILABLE: $154,157 (2023/24) ATTACHMENTS: Quote CONCURRENCE WITH REQUESTED ACTI 'r GENERAL MANAGER: YES_ �_ NO CHIEF FINANCIAL OFFICER: YES f - NO CATEGORY: Sewer/Water lr,,�SOLenis. Strong bonds. Trusted solutions. solenis.com Chelsea Vaughan -Burns Business Support Analyst Tel: +1 302 502 0802 cvaughanburns@solenis.com May 15, 2023 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 Re: Polymer Quote In response to your request, Solenis LLC is pleased to provide this quote for polymer for use in wastewater treatment. Effective dates are July 1, 2023 through June 30, 2024. PRODUCT PRICE Praestol K292 FLX $1.65 / lb. • Pricing includes delivery • Pricing does NOT include sales tax • Packaging: 2,290 lb. tote bin • Delivery: 10 -15 days after receipt of order • Terms: Net 30 Solenis manufactures among the highest quality, most cost effective polymers in the world and provides reliable technical service and sales support to our customers. Thank you for this opportunity, and we look forward to hearing from you soon. Sincerely, C%��a Va�ltia-�-f3u-Ywy Chelsea Vaughan -Burns Solenis LLC o 2476 Pinnacle Drive ■ Wilmington, DE • 19803 . solenis.com General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Chris Stanley, Field Operations Manager Jeremy Rutherdale, Pump Station Supervisor MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023/2024 Sodium Hypochlorite Mini Bulk/Tote Supplies REQUESTED BOARD ACTION: Authorize contract extension option for fiscal year 2023/2024 for sodium hypochlorite mini bulk/tote supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of *$57,975. DISCUSSION: During our bidding process in 2021, staff included an option to extend if mutually acceptable terms could be negotiated. Staff determined that it would be in the best interest of the District to offer the extension for renewal based on the demand for chemicals, the volatility of supply chain, transportation costs, and the history of reliability of our current supplier. Our supplier, Thatcher Company of Nevada, Inc., was interested in pursuing the extension. The District received a proposal for annual pricing for the sodium hypochlorite mini bulk/tote supply deliveries at the same price as last year. Sodium Hypochlorite is added to drinking water to ensure compliance with California State standards. This contract is for hypochlorite which is delivered in 330 gallon totes to the well sites where it is pumped off by the supplier. *The total dollar amount is based upon an estimated quantity that the District will use in the coming fiscal year. The actual quantity and grand total may vary, but unit prices are firm through June 30, 2024. This item has been reviewed by the District's Purchasing Agent. SCHEDULE: July 1, 2023 through June 30, 2024 COSTS: $57,975 ACCOUNT NO: 20.26-4755 BUDGETED AMOUNT AVAILABLE: $50,000 ATTACHMENTS: Proposal/Quote CONCURRENCE WITH REQUESTED ACT GENERAL MANAGER: YES C NO CHIEF FINANCIAL OFFICER: YES_ /�/` r NO CATEGORY: Sewer/Water THATCHER COMPANY OF NEVADA, INC. Phone (775) 358-0888 Fax (775) 358-0987 2302 Larkin Circle Sparks, NV 89431 60 CHEM 5/11/20231 South Tahoe Public Utility district Attn: Heidi Baugh Heidi: Please find below the current price schedule for the product(s) you requested. If you have any questions, feel free to contact me any time at the number(s) listed below. Thank you in advance for your business. Account Manager: Brian Karsok Email: Brian.Karsok@tchem.com Office: 775-358-0888 Mobile: 775-842-0102 (Best Way) Fax: 775-358-0987 2202008 Sierra sani Chlor 30 Gal Carboy 1200 Gallons $5.85/Gallon x 30 _ $175.50/each 2202000 Sierra Sani Chlor Bulk 600 Gallons $.773/pound through LJ 06/30/2023 l 2202000 Sierra Sani Chlor Bulk l 600 Gallons $.7733/Pound rp{GSrrvllv►tA�/ 06/030/2024 All Product to be delivered FOB point of Delivery All inclusive PRICING IS GOOD THROUGH 06/30/2024 Payment Terms: Net 30 days from date of shipment Freight Terms: All products are priced FOB Delivery Point. The prices listed on this quotation are subject to change without notice. Please confirm your prices when placing your order. General Manager John Thiel ///'�� Directors Nick Haven v/� u a h Romsos VShane v David Peterson FubIic Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest [Drive • 5outh Lake Tahoe ■ CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www otpud.u5 BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Chris Stanley, Field Operations Manager Jeremy Rutherdale, Pump Stations Supervisor MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023/2024 Sodium Hypochlorite Drum Supplies REQUESTED BOARD ACTION: Authorize contract extension option for fiscal year 2023/2024 for sodium hypochlorite drum supplies, pursuant to the 1-year options to extend, to Thatcher Company of Nevada, Inc., in the estimated amount of *$43,875. DISCUSSION: During our bidding process in 2021, staff included an option to extend if mutually acceptable terms could be negotiated. Staff determined that it would be in the best interest of the District to offer the extension for renewal based on the demand for chemicals, the volatility of supply chain, transportation costs, and the history of reliability of our current supplier. Our supplier, Thatcher Company of Nevada, Inc., was interested in pursuing the extension. The District received a proposal for annual pricing for the sodium hypochlorite drum deliveries at the same price as last year. Sodium Hypochlorite is added to drinking water to ensure compliance with California State standards. This contract is for hypochlorite which is delivered in 30 gallon drums to the plant; staff distributes the drums to various wells as needed. *The total dollar amount is based upon an estimated quantity that the District will use in the coming fiscal year. The actual quantity and grand total may vary, but unit prices are firm through June 30, 2024. This agenda item has been reviewed by the District's Purchasing Agent. SCHEDULE: July 1, 2023 through June 30, 2024 COSTS: estimated $43,875.00 ACCOUNT NO: 20.26-4755 BUDGETED AMOUNT AVAILABLE: $50,000 ATTACHMENTS: Proposal/Quote CONCURRENCE WITH REQUESTED ACTION- CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES tt NO THATCHER COMPANY OF NEVADA, INC. Phone (775) 358-0888 Fax (775) 358-0987 2302 Larkin Circle Sparks, NV 89431 60 CHEM 5/11/20231 South Tahoe Public Utility district Attn: Heidi Baugh Heidi: Please find below the current price schedule for the product(s) you requested. If you have any questions, feel free to contact me any time at the number(s) listed below. Thank you in advance for your business. Account Manager: Brian Karsok Email: Brian.Karsok@tchem.com Office: 775-358-0888 Mobile: 775-842-0102 (Best Way) Fax: 775-358-0987 2202008 Sierra sani Chlor 30 Gal Carboy 1200 Gallons $5.85/Gallon x 30 _ $175.50/each 2202000 Sierra Sani Chlor Bulk 600 Gallons $.773/pound through LJ 06/30/2023 l 2202000 Sierra Sani Chlor Bulk l 600 Gallons $.7733/Pound rp{GSrrvllv►tA�/ 06/030/2024 All Product to be delivered FOB point of Delivery All inclusive PRICING IS GOOD THROUGH 06/30/2024 Payment Terms: Net 30 days from date of shipment Freight Terms: All products are priced FOB Delivery Point. The prices listed on this quotation are subject to change without notice. Please confirm your prices when placing your order. General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM M TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: March 31, 2023 Fiscal Year to Date Financial Statements REQUESTED BOARD ACTION: Receive and file the March 31, 2023 Income Statement and Balance Sheet Reports. DISCUSSION: The District auditors Mann, Urrutia, Nelson CPA's and Associates recommend that the District's quarterly Financial Statements be placed on the Board meeting Agenda for receipt and file by the Board of Directors. Attached are the March 31, 2023, fiscal year to date Income Statements and Balance Sheet for the water and sewer funds. Water and sewer service charge revenues through third quarter ending March 31, 2023, are at 73% and 75% of budget. Sewer charges are right on budget while water service charges are slightly under budget. As water consumption increases throughout the fourth quarter (April - June), total water service charges are expected to be at or near budget. Other revenues included in the category "Charges for Sales and Services" include capacity fees, permit fees and physical connection fees, the majority of which are collected near the beginning or end of the fiscal year, during construction season. Total water and sewer connection and service fees are at 153% and 53% of budget at March 31, 2023. Water connection fees are greater than the entire annual 2022/23 budget due to the receipt of fees associated with the Sugar Pine development in the first quarter of this fiscal year, which were expected to be received in fiscal year 2021 /2022. Sewer connection and service fees, which are at 53% of budget, are expected to increase to the full budget amount during the fourth quarter. Combined water and sewer tax revenue is at 65% of budget. The remainder of tax revenue will be collected in April 2023. Total investment earnings through March 31, 2023, are currently well over budget due to the reversal of year-end fair market value adjustments. District staff cannot estimate the year-end balances until the fair market value adjustments are once again posted at June 30, 2023. Grant revenues are currently negative due to the reversal of year-end accrual adjustments. This will normalize somewhat throughout the remainder of the year as grant revenue is recognized, but not completely because grant revenue expected from California Tahoe Conservancy and United States Forest Service for fire fuels reduction and associated work will not take place until Fiscal Year Paul Hughes Page 2 June 1, 2023 2023/2024. Combined other operating and nonoperating revenues are at 100% of budget. These revenues are not received evenly throughout the year like service charges, so we don't expect to be right at 75% of budget at the end of March. Water and sewer operating expenses less depreciation through March 31, 2023, are at 66% and 68% of budget. Depreciation is generally recorded as part of the fiscal year- end process. Although total operating expenses are currently under budget, mainly due to vacancies in a few departments throughout the year, power and natural gas cost increases and other year-end activity could push total expenses up to the budgeted amounts by June 30. Debt service payments are recorded on specific due dates, not evenly distributed throughout the year, so the percent of budget spent is not a useful statistic until all payments for the year have been made. Water and sewer capital outlay spending through March 31, 2023, is $4.6 million and $4.8 million representing 28% and 30% of budget. The majority of these expenditures are incurred at the beginning and end of the fiscal year, during construction season. At the end of the fiscal year 2022/2023 an analysis is performed to determine the status of projects and the potential need to roll budgeted funds into the next fiscal year for incomplete projects, or to increase capital reserves for future use. District staff recommends the Board receive and file the attached March 31, 2023, Income Statements and Balance sheet as presented. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: March 31, 2023 Income Statement and Balance Sheet CONCURRENCE WITH REQUESTED ACTT ' GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES n7 NO] CATEGORY: Sewer/Water Income Statement Through 03/31/23 Summary Listing 1950 Annual MTD YTD Budget Less % of Prior Year Classification Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual Fund Category Proprietary Funds Fund Type Enterprise Funds Fund 10 - Sewer Fund Operating Revenue Charges for sales and services Service charges 16,583,112.00 2,751,284.13 12,390,318.23 4,192,793.77 75 15,252,704.00 Connection and service fees 913,585.00 (926.75) 482,216.23 431,368.77 53 1,090,181.73 Other operating income 332,750.00 50,546.08 318,418.56 14,331.44 96 521,436.69 Charges for sales and services Totals $17,829,447.00 $2,800,903.46 $13,190,953.02 $4,638,493.98 74% $16,864,322.42 Operating Revenue Totals $17,829,447.00 $2,800,903.46 $13,190,953.02 $4,638,493.98 74% $16,864,322.42 Non Operating Revenue Tax revenue 7,795,806.00 217,815.65 4,200,830.59 3,594,975.41 54 8,878,419.11 Investment earnings 370,032.00 1,113.19 945,846.68 (575,814.68) 256 (857,713.74) Aid from governmental agencies 1,916,655.00 (452,124.92) (169,325.38) 2,085,980.38 (9) 356,602.01 Other nonoperating income 32,000.00 2,907.58 33,047.72 (1,047.72) 103 51,622.12 Non Operating Revenue Totals $10,114,493.00 ($230f288.50) $5,010,399.61 $5,104,093.39 50% $8,428,929.50 Operating Expenses Wages Full Time 7,960,573.00 1,097,036.20 5,696,379.79 2,264,193.21 72 7,425,404.19 Wages Part -Time 93,160.00 637.57 41,406.80 51,753.20 44 54,819.46 Benefits 4,261,187.00 335,848.69 2,736,028.84 1,525,158.16 64 3,612,996.84 Depreciation and amortization 5,004,000.00 .00 3,820,580.82 1,183,419.18 76 5,423,951.34 Utilities 2,731,530.00 243,473.66 1,929,403.42 802,126.58 71 2,661,856.75 Repairs and maintenance 2,225,501.00 124,222.58 1,295,556.30 929,944.70 58 1,384,208.65 Other operating expenses 3,669,283.00 365,168.40 2,646,240.91 1,023,042.09 72 3,549,597.59 Operating Expenses Totals $25,945,234.00 $2,166,387.10 $18,165,596.88 $7,779,637.12 70% $24,112,834.82 Nonoperating Expenses Debt Service - Net 2,736,300.00 .00 .00 2,736,300.00 0 .00 Interest expense 493,515.00 7,391.24 242,552.11 250,962.89 49 514,815.02 Other expense 762,656.00 4,462.30 485,903.43 276,752.57 64 687,963.82 Nonoperating Expenses Totals $3,992,471.00 $11,853.54 $728,455.54 $3,264,015.46 18% $1,202,778.84 Capital Outlay Expenditures 15,868,012.00 104,333.45 5,020,786.95 10,847,225.05 32 .00 Fund 10 - Sewer Fund Totals REVENUE TOTALS 27,943,940.00 2,570,614.96 18,201,352.63 9,742,587.37 65% 25,293,251.92 EXPENSE TOTALS 45,805,717.00 2,282,574.09 23,914,839.37 21,890,877.63 52% 25,315,613.66 Fund 10 - Sewer Fund Net Gain (Loss) ($17,861,777.00) $288,040.87 ($5,713,486.74) $12,148,290.26 32% ($22,361.74) Run by Paul Hughes on 05/22/2023 08:56:32 AM Page 1 of 3 Income Statement Through 03/31/23 Summary Listing 1950 Annual MTD YTD Budget Less % of Prior Year Classification Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual Fund Category Proprietary Funds Fund Type Enterprise Funds Fund 20 - Water Fund Operating Revenue Charges for sales and services Service charges 14,385,000.00 2,083,005.86 10,449,102.07 3,935,897.93 73 12,713,082.54 Connection and service fees 635,000.00 (1,788.40) 969,332.42 (334,332.42) 153 915,461.21 Other operating income 193,000.00 54,593.81 209,592.48 (16,592.48) 109 220,655.15 Charges for sales and services Totals $15,213,000.00 $2,135,811.27 $11,628,026.97 $3,584,973.03 76% $13,849,198.90 Operating Revenue Totals $15,213,000.00 $2,135,811.27 $11,628,026.97 $3,584,973.03 76% $13,849,198.90 Non Operating Revenue Tax revenue 2,598,000.00 .00 2,569,353.14 28,646.86 99 1,470f552.84 Investment earnings 83,000.00 45.23 375,365.34 (292,365.34) 452 (340f478.43) Aid from governmental agencies 3,789,000.00 (745,712.63) (176,141.24) 3,965,141.24 (5) 552,007.04 Other nonoperating income 239,000.00 50,876.46 236,446.79 2,553.21 99 305,956.28 Non Operating Revenue Totals $6,709,000.00 ($694,790.94) $3,005,024.03 $3,703,975.97 45% $1,988,037.73 Operating Expenses Wages Full Time 5,197,098.00 663,665.36 3,449,964.55 1,747,133.45 66 4,173,931.13 Wages Part -Time 155,460.00 637.06 63,256.12 92,203.88 41 63,758.55 Benefits 2,702,134.00 196,033.07 1,612,340.72 1,089,793.28 60 2,091,925.10 Depreciation and amortization 4,510,000.00 .00 3,085,932.84 1,424,067.16 68 4,527,888.87 Utilities 1,230,08O.00 107,356.38 760,305.65 469,774.35 62 1,073,413.73 Repairs and maintenance 2,122,133.00 129,925.13 1,602,770.49 519,362.51 76 2,072,571.42 Other operating expenses 1,889,962.00 119,923.07 1,238,099.86 651,862.14 66 2,006,564.93 Operating Expenses Totals $17,806,867.00 $1,217,540.07 $11,812,670.23 $5,994,196.77 66% $16,010f053.73 Nonoperating Expenses Debt Service - Net 860,775.00 .00 .00 860,775.00 0 .00 Interest expense 280,300.00 .00 47,690.62 232,609.38 17 255,325.75 Other expense 53,930.00 9,370.87 32,257.00 21,673.00 60 45,778.40 Nonoperating Expenses Totals $1,195,005.00 $9,370.87 $79,947.62 $1,115f057.38 7% $301,104.15 Capital Outlay Expenditures 16,268,778.00 117,767.26 1,248,098.15 15,020,679.85 8 .00 Fund 20 - Water Fund Totals REVENUE TOTALS 21,922,000.00 1,441,020.33 14,633,051.00 7,288,949.00 67% 15,837,236.63 EXPENSE TOTALS 35,270,650.00 1,344,678.20 13,140,716.00 22,129,934.00 37% 16,311,157.88 Fund 20 - Water Fund Net Gain (Loss) ($13,348,650.00) $96,342.13 $1,492,335.00 $14,840,985.00 (11%) ($473,921.25) Fund Type Enterprise Funds Totals REVENUE TOTALS 49,865,940.00 4,011,635.29 32,834,403.63 17,031,536.37 EXPENSE TOTALS 81,076,367.00 3,627,252.29 37,055,555.37 44,020,811.63 66% 41,130,488.55 46% 41,626,771.54 Run by Paul Hughes on 05/22/2023 08:56:33 AM Page 2 of 3 Income Statement GR��er 1950 Through 03/31/23 Summary Listing Annual MTD YTD Budget Less % of Prior Year Classification Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual Fund Category Proprietary Funds Fund Type Enterprise Funds Net Gain (Loss) ($31,210,427.00) $384,383.00 ($4,221,151.74) $26,989,275.26 14% ($496,282.99) Fund Category Proprietary Funds Totals REVENUE TOTALS 49,865,940.00 4,011,635.29 32,834,403.63 17,031,536.37 66% 41,130,488.55 EXPENSE TOTALS 81,076,367.00 3,627,252.29 37,055,555.37 44,020,811.63 46% 41,626,771.54 Fund Category Proprietary Funds Net Gain (Loss) ($31,210,427.00) $384,383.00 ($4,221,151.74) $26,989,275.26 14% ($496,282.99) Grand Totals REVENUE TOTALS 49,865,940.00 4,011,635.29 32,834,403.63 17,031,536.37 66% 41,130,488.55 EXPENSE TOTALS 81,076,367.00 3,627,252.29 37,055,555.37 44,020,811.63 46% 41,626,771.54 Grand Total Net Gain (Loss) ($31,210,427.00) $384,383.00 ($4,221,151.74) $26,989,275.26 14% ($496,282.99) Run by Paul Hughes on 05/22/2023 08:56:33 AM Page 3 of 3 Balance Sheet Through 03/31/23 Consolidated Summary Listing 1950 Current YTD Prior Year Classification Balance Total Actual Net Change Change % Fund Category Proprietary Funds Fund Type Enterprise Funds ASSETS Current Assets Cash and Cash Equivalents Investments Accounts Receivable Current Lease Receivable Due From Governmental Agencies Property Tax Receivable Interest Receivable Other Current Assets Noncurrent Assets Restricted Assets Cash and Cash Equivalents Certificate of Deposit Long -Term Accounts Receivable Long Term Lease Receivable Due From Other Governmental Agencies Investments Capital Assets Construction in Progress Deferred Outflows of Resources Refunding Loan Costs Changes in the Pension Liability LIABILITIES AND FUND EQUITY LIABILITIES Current Liabilities Accounts Payable and Other Liabilities Unearned Revenue Accrued Expenses Accrued Interest Payable Compensated Absences Long Term Liabilities - Current Portion 2,468,122.36 11,514,478.20 (9,046,355.84) (78.57) 2,484,019.42 2,449,816.12 34,203.30 1.40 4,109,119.93 1,908,810.95 2,200,308.98 115.27 77,682.00 77,682.00 .00 .00 295,737.42 1,313,405.43 (1,017,668.01) (77.48) .00 10,006,301.00 (10,006,301.00) (100.00) 13,791.39 108,761.69 (94,970.30) (87.32) 1,824,662.73 1,452,863.33 371,799.40 25.59 Current Assets Totals $11,273,135.25 $28,832,118.72 ($17,558,983.47) (60.90%) 116,873.04 118,843.55 (1,970.51) (1.66) 165,000.00 165,000.00 .00 .00 Restricted Assets Totals $281,873.04 $283,843.55 ($1,970.51) (0.69%) 298,037.53 561,245.00 (263,207.47) (46.90) 1,750,802.00 1,750,802.00 .00 .00 146,040.00 146,040.00 .00 .00 32,563,803.89 31,372,537.17 1,191,266.72 3.80 221,625,968.50 222,643,222.30 (1,017,253.80) (.46) 11,498,575.45 13,354,270.18 (1,855,694.73) (13.90) Noncurrent Assets Totals $268,165,100.41 $270,111,960.20 ($1,946,859.79) (0.72%) 86,401.49 105,519.29 (19,117.80) (18.12) 3,440,594.00 3,440,594.00 .00 .00 Deferred Outflows of Resources Totals $3,526,995.49 $3,546,113.29 ($19,117.80) (0.54%) ASSETS TOTALS $282,965,231.15 $302,490,192.21 ($19,524,961.06) (6.45%) 971,395.07 6,560,030.85 (5,588,635.78) (85.19) 23,157.00 210,913.00 (187,756.00) (89.02) 532,953.90 2,234,911.30 (1,701,957.40) (76.15) .00 370,664.79 (370,664.79) (100.00) 1,506,433.54 1,520,857.09 (14,423.55) (.95) 3,648,180.39 3,648,180.39 .00 .00 Current Liabilities Totals $6,682,119.90 $14,545,557.42 ($7,863,437.52) (54.06%) Run by Paul Hughes on 05/22/2023 08:58:04 AM Page 1 of 2 GR��or 1950 Balance Sheet Through 03/31/23 Consolidated Summary Listing Current YTD Prior Year Classification Balance Total Actual Net Change Change % Fund Category Proprietary Funds Fund Type Enterprise Funds LIABILITIES AND FUND EQUITY LIABILITIES Noncurrent Liabilities Compensated Absences- Long Term Portion 1,576,168.39 1,841,547.31 (265,378.92) (14.41) Long Term Liabilities - Long Term Portion 47,056,998.72 45,350,505.96 1,706,492.76 3.76 Net Pension Liability 5,817,927.00 5,830,237.00 (12,310.00) (.21) Noncurrent Liabilities Totals $54,451,094.11 $53,022,290.27 $1,428,803.84 2.69% Deferred Inflows of Resources Property Tax Receivable .00 10,006,301.00 (10,006,301.00) (100.00) Lease Receivable 1,780,184.00 1,780,184.00 .00 .00 Changes in Net Pension Liabilty 5,100,556.00 5,100,556.00 .00 .00 Deferred Inflows of Resources Totals $6,880,740.00 $16,887,041.00 ($10,006,301.00) (59.25%) LIABILITIES TOTALS $68,013,954.01 $84,454,888.69 ($16,440,934.68) (19.47%) FUND EQUITY Restricted for capital asset purchases Unrestricted FUND EQUITY TOTALS Prior to Current Year Changes Prior Year Fund Equity Adjustment Fund Revenues Fund Expenses 116,014,456.32 116,014,456.32 .00 .00 103,714,967.74 102,517,130.19 1,197,837.55 1.17 $219,729,424.06 $218,531,586.51 $1,197,837.55 0.55% 496,282.99 (32,773,691.44) 37,055,555.37 $214,951,277.14 $218,531,586.51 ($3,580,309.37) (1.64%) $282,965,231.15 $302,986,475.20 ($20,021,244.05) (6.61%) $0.00 ($496,282.99) $496,282.99 100.00% Fund Category Proprietary Funds Totals $0.00 ($496,282.99) $496,282.99 100.00% Grand Totals $0.00 ($496,282.99) $496,282.99 100.00% FUND EQUITY TOTALS LIABILITIES AND FUND EQUITY Fund Type Enterprise Funds Totals Run by Paul Hughes on 05/22/2023 08:58:04 AM Page 2 of 2 General Manager John Thiel Directors Nick Haven South Tahoe Shane Romsos David Peterson public Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-7401 Phone 530 544-6474 • Fax 530 541-0614 • www.otpud.u5 BOARD AGENDA ITEM 4g TO: Board of Directors FROM: Paul Hughes, Chief Financial Officer MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: Lease Agreement with El Dorado County Search and Rescue REQUESTED BOARD ACTION: Authorize the Board President to execute Amendment III to the Facility Use Agreement #957-00810 with El Dorado County Search and Rescue. DISCUSSION: Since 2005, the El Dorado County Search and Rescue (EDCSAR) has occupied the District owned building (mobile trailer) located at 1834 Santa Fe Road. They are requesting an Amendment to the current Facility Use Agreement which will extend the Agreement for five years, through June 30, 2028. Prior to 2005, the building was considered surplus and not used by the District. The District does not charge a rental fee, but over the years EDCSAR has made improvements to the building and completed BMP's. They are responsible for maintenance, utility charges, insurance coverage and snow removal. Staff believes the relationship has been beneficial to both parties, as well as the community, and recommends approval of the Amendment to the Agreement. SCHEDULE: Agreement Extended through June 30, 2028 COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Amendment III to Agreement 957-00810 CONCURRENCE WITH REQUESTED ACTION CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES /`� NO #1028 South Tahoe Public Utility District THIRD AMENDMENT TO FACILITY USE AGREEMENT #957-00810 THIS THIRD AMENDMENT to that Agreement #957-00810 made and entered into by and between the COUNTY OF EL DORADO, a political subdivision of the State of California (hereinafter referred to as "COUNTY"), and the SOUTH TAHOE PUBLIC UTILITY DISTRICT, a California Public Agency formed in 1950 pursuant to the Public Utility District Act, whose principal place of business is 1275 Meadow Crest Drive, South Lake Tahoe, California 96150 (hereinafter referred to as "DISTRICT'). RECITALS WHEREAS, the COUNTY entered into an Agreement with the DISTRICT for the use of certain real property for the purpose of operating a Sheriff's Search and Rescue Station in the Tahoe Paradise area, in accordance with Facility Use Agreement #957-00810 dated July 29, 2008, Amendment I dated June 4, 2013, and Amendment II dated May 8, 2018, incorporated herein and made by reference a part thereof; and WHEREAS, the COUNTY desires to continue utilizing those portions of the PROPERTY described in the original Facility Use Agreement for the purpose of continued operation of the Sheriffs Search and Rescue station in Tahoe Paradise, California; and WHEREAS, the parties hereto mutually agree to extend the term of the agreement for five (5) additional years hereby amending Section 10; and WHEREAS, the parties hereto mutually agree to remove insurance requirements for the DISTRICT, amending Section 11, INSURANCE REQUIREMENTS; and WHEREAS, the parties hereto mutually agree to amend Section 13 and Section 20; and WHEREAS, the parties hereto mutually agree to add electronic signature contract provisions, adding Section 29, ELECTRONIC SIGNATURES. NOW, THEREFORE, the parties do hereby agree that Facility Use Agreement #957- 00810 shall be amended a third time as follows: I. Section 10 is hereby replaced in its entirety with the following: 10. The term of this Agreement, as amended, shall cover the period of July 1, 2008 through June 30, 2028, unless said term is extended, by mutual agreement in writing thirty (30) days prior to the expiration date. Section 11 is hereby replaced in its entirety with the following: 11. INSURANCE REQUIREMENTS: The COUNTY is self -insured and shall provide the DISTRICT with evidence of said self-insurance byway of a letter signed by the El Dorado County Risk Manager. South Tahoe Public Page 1 of 4 #957-00810 Utility District Third Amendment III. Section 13 is hereby replaced in its entirety with the following: 13. NOTICES: Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Agreement, shall be in writing and be deemed duly serviced and given when personally delivered to the party to whom it is directed or, in lieu of such personal service, when deposited in the United States mail, first-class, postage prepaid, addressed to: DISTRICT: South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Attention: Paul Hughes, Chief Financial Officer Telephone: 530-543-6211 COUNTY: County of El Dorado Chief Administrative Office Facilities Division 3000 Fairlane Court, Suite One Placerville, California 95667 Attention: Charles Harrell, Facilities Division Manager Telephone: 530-621-6051 With copy to: County of El Dorado Chief Administrative Office 330 Fair Lane Placerville, California 95667 Attention: Michele Weimer, Procurement and Contracts Manager Telephone: 530-621-5670 IV. Section 20 is hereby replaced with the following: 20. The COUNTY Officer or employee with responsibility for administering this Agreement is Charles Harrell, Facilities Division Manager, Chief Administrative Office, or successor. V. The following Section of the Agreement is added to read as follows: 29. ELECTRONIC SIGNATURES: Each party agrees that the electronic signatures, whether digital or encrypted, of the parties included in this Agreement, are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic Signature means any electronic visual symbol or signature attached to or logically associated with a record and executed and adopted by a party with the intent to sign such record, including facsimile or email electronic signatures, pursuant to the South Tahoe Public Page 2 of 4 #957-00810 Utility District Third Amendment California Uniform Electronic Transactions Act (Civil Code sections 1633.1 to 1633.17) as amended from time to time. Except as herein amended, all other parts and sections of said Facility Use Agreement #957-00811 shall remain unchanged and in full force and effect. DEPARTMENT CONCURRENCE: Dated: g CONTRACT ADMINISTRATOR: Dated: S '- ► 0 —7-0 -0 Signed: Public Admin I Signed: Ch e Harrell, Facilities Manager Clef Ad'ninistrative Office Facilities Division South Tahoe Public Page 3 of 4 #957-00810 Utility District Third Amendment IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to that Facility Use Agreement for #957-00811 on the dates indicated below. --COUNTY OF EL DORADO-- By: Dated: Purchasing Agent "COUNTY" --SOUTH TAHOE PUBLIC UTILITY DISTRICT— By: Dated: David Peterson Board President "DISTRICT" South Tahoe Public Page 4 of 4 #957-00810 Utility District Third Amendment General Manager John Thiel r TO: FROM: • MEETING DATE ITEM - PROJECT NAME Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4h Board of Directors Greg Dupree, Accounting Manager June 1, 2023 Sewer Enterprise 2023/2024 Appropriations Subject to Limitation REQUESTED BOARD ACTION: Adopt Resolution No. 3248-23 setting the limitation on Appropriations for Fiscal Year 2023/2024 in the amount of $100,401,434. DISCUSSION: The District's annual Resolution setting the limitation on Appropriations for Fiscal Year 2023/2024 is required by Constitutional Amendment X111B. The limitation on Appropriations for Fiscal Year 2023/24 is $100,401,434. The Sewer Enterprise fund budget for Fiscal Year 2023/24 appropriates $38,776,929. As such, the District is $61,624,505 below the state mandated spending limit. SCHEDULE: Adopt Resolution 3248-23 June 1, 2023 COSTS: $0 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3248-23 and a calculation of permitted appropriation growth rate. CONCURRENCE WITH REQUESTED ACT I� CATEGORY: Sewer NO GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO SOUTH TAHOE PUBLIC UTILITY DISTRICT Permitted Growth Rate in Appropriations for 2023-24 Appropriation Limitation 2022-23 $96,549,124 Increase In CA Per Capita Personal Income 4.44 + 100 1.0444 100 Increase In Population El Dorado County -0.43 + 100 0.9957 100 Change Ratio 1.0444 x 0.9957 x 1.0399 Appropriations Limitation for 2023-24 Actual Appropriations 2023-24 Limitation Exceeding Actual Appropriations 2023-24 $100,401,434 $38,776,929 $61,624,505 Historical Appropriations Limitations & Proceeds Of Taxes +Appropriation Limitation +Actual Appropriations $120 $100 $80 $60 $40 $20 $020 -01 2006-07 2008-09 2010-11 �2012-13 2014-15 2016-17 2018-19 �2020-21 2022-23 005-06 007-08 009-10 011-12 �013-14 015-16 017-18 019-20 021-22 023- 24 Fiscal Year 2023-24 Actual Appropriations: Cash Expenditures $38,776,929 Depreciation $5,450,490 Total Expenditures $44,227,419 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3248-23 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING THE SEWER ENTERPRISE FUND APPROPRIATIONS SUBJECT TO LIMITATION AND PROCEEDS OF TAXES FOR FISCAL YEAR 2023/24 WHEREAS, the people of the State of California have elected to approve Constitutional Amendment X111B, and the Legislature of the State of California has voted to adopt Senate Bill No. 1352, which implements Constitutional Amendment XIIIB, setting the method of computing annual appropriations subject to limitation of local non- residential construction and population; and, WHEREAS, the Directors selected the change in per capital personal income; and, WHEREAS, such legislation sets the base year for this computation as Fiscal Year 1978/79; and, WHEREAS, such legislation required documentation setting such appropriation limitations shall be available to the public fifteen days prior to the adoption of this Resolution; and, WHEREAS, on May 17, 2023, such documentation was made public: NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the South Tahoe Public Utility District does find and declare that the appropriations subject to limitation for Fiscal Year 2023/24 are $38,776,929; and that for Fiscal Year 2023/24, the proceeds of taxes as defined in the enabling statutes are: $7,807,100; and that the increase in proceeds of taxes over the appropriations subject to limitations is: $-0. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 3248-23 was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a Regular meeting held on the 1 st day of June 2023, by the following vote: AYES: NOES: ABSENT: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District Resolution No. 3223-22 Page 2 June 2, 2022 David Peterson, Board President South Tahoe Public Utility District General Manager John Thiel r TO: FROM: • MEETING DATE ITEM - PROJECT NAME Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 411 Board of Directors Greg Dupree, Accounting Manager June 1, 2023 Annual Adoption of Statement of Investment Policy REQUESTED BOARD ACTION: Adopt Resolution No. 3249-23 (supersedes Resolution No. 3225-22), amending the District's investment policy. DISCUSSION: The current investment policy was adopted on June 16, 2022. The policy requires annual review and adoption by the Board of Directors. The District Investment Advisor, PFM Asset Management LLC, has conducted a review of the policy and has recommended changes as outlined in the attached PFM Memorandum. SCHEDULE: Adopt Resolution No. 3249-23 COSTS: $0 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3249-23, PFM Memorandum, and Statement of Investment Policy Redline CONCURRENCE WITH REQUESTED ACTION. CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO SOUTH TAHOE PUBLIC UTILITY DISTRICT STATEMENT OF INVESTMENT POLICY Statement of Intent This statement of investment policy is adopted to establish an overall policy and procedures for the management and investment South Tahoe Public Utility District's funds available for investment. This policy is effective as of its adoption by the Board of Directors. It will be reviewed by the Board and readopted at least once each year. II Scope of Policy This policy covers all funds and investment activities under the direct authority of the District. It does not cover funds related to funds held in a trust for retiree pension or medical benefits or District borrowing. The investments for debt issues are controlled by documents related to each debt issue. III Objectives The investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The District's primary investment objectives, in order of priority, shall be: A Safety Safety of principal is the foremost objective of the District. Investments shall be made in a manner that first seeks to ensure the preservation of capital in the overall portfolio. And, second seeks to minimize capital losses, whether they be from securities defaults or erosion of market value. B Liquidity The investment portfolio shall be structured to provide sufficient liquidity to enable the District to meet its cash flow requirements. An adequate percentage of the portfolio should be maintained in liquid short-term securities, which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, investments in securities with active secondary or retail markets are highly recommended. Emphasis is on marketable securities with low sensitivity to market risk. C Yield The investment program shall be designed with the objective of attaining a market rate of return on its investments consistent with the constraints imposed by its safety objective and cash flow considerations. Yield should become a consideration only after the basic requirements of safety and liquidity have been met. IV Prudence The District adheres to the guidance provided by the "prudent investor rule," which states that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like P:\FMPolicies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/202-L2023 capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Authorized individuals acting in accordance with this Policy and written procedures and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion. V Delegation of Authority The Board of Directors has delegated management responsibility for the investment program to the Chief Financial Officer, who is designated as the Investment Officer of the District. This delegation is for a one-year period. Subject to review, the Board may renew the delegation of authority each year. In the Chief Financial Officer's absence, the Accounting Manager shall act as the Investment Officer. The Chief Financial Officer shall develop and maintain administrative procedures for the operation of the investment program, consistent with this investment policy. All participants in the investment process shall act as custodians of the public trust. Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of the public trust. VI Internal Controls The Chief Financial Officer shall establish a system of internal controls, which shall be reviewed annually by the independent auditor. The controls shall be designed to prevent loss of public funds arising from fraud, error, misrepresentation, unanticipated market changes or imprudent actions. Controls deemed most important include: minimization of opportunities for collusion, separation of duties, separating transaction authority from accounting and record keeping, custodial safekeeping, avoidance of bearer -form securities, specific limitation regarding securities losses and remedial actions, written confirmation of all transactions, minimizing the number of authorized investment officials, documentation of transactions and strategies, and proper review and approval of brokerage accounts and investment transactions. VII Reporting The Investment Officer, or her designee, shall submit a monthly investment report to the Board of Directors. The monthlyport shall be submitted within 45 days following the end of the month covered by the report. The monthly reports shall include all investments held by the District, and/or under the management of any outside party and shall include: a list of security transactions; the type of investment; issuer; date of maturity; par and dollar amount invested on all securities; current market value on all securities (including the source of this valuation); a statement that the portfolio is in compliance with this Policy or the manner in which it is not in compliance; and, a statement that the District has the ability to meet its expenditure requirements for the next 6 months or an explanation as to why sufficient money may not be available. P:\FIMPolicies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/202-L2023 VIII Permitted Investments Sections 53600 et. seq. of the California Government Code provide basic investment limits and guidelines for government entities. Within the investments permitted by the Government Code, the District seeks to further restrict eligible investments as provided below. In the event an apparent discrepancy is found between this Policy and the Government Code, the more restrictive parameters shall take precedence. The Investment Officer shall invest District moneys as directed by this Policy and only in the investments specifically authorized in this section. Where this Policy specifies a percentage limitation for a particular security type or issuer, that percentage is applicable at the time the security is purchased. Credit criteria listed in this section refers to the credit rating at the time the security is purchased. For purposes of compliance with this Policy, an investment's term or remaining maturity shall be measured from the settlement date to final maturity. A security_ purchased in accordance with this section shall not have a forward settlement date exceeding45 days from time of investment. A U.S. Treasury Instruments United States Treasury notes, bonds, bills or certificates of indebtedness, or those for which the full faith and credit of the United States is pledged for payment of principal and interest. B Federal Agency and Instrumentality Securities Federal agency or United States government -sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government - sponsored enterprises. The District should target a maximum allocation of 25% to callable Federal agency securities. C State of California Municipal Obligations Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. Eligible investments shall be rated in a rating category of "A" for long-term, "A-l" for short-term, their equivalent, or better by one or more nationally recognized statistical -rating organization (NRSRO). D Other 49 States Municipal Obligations Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue - producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. Eligible investments shall be rated in a rating category of "A" for long-term, "A- I" for short-term, their equivalent, or better by at least one NRSRO. E California Local Agency Municipal Obligations Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue -producing property owned, controlled, or operated by the local agency, P:\FIN\Policies\Investmetn Policy\Investment Policy 242-L2022.docx 06/4-6xx/242-22023 or by a department, board, agency, or authority of the local agency. Eligible investments shall be rated in a rating category of "A" for long-term, "A-l" for short-term, their equivalent, or better by at least one NRSRO. F U.S. Corporate Debt Medium -term notes, defined as all corporate and depository institution securities with a maximum remaining maturity of five (5) years or less, issued by corporations organized and operating within the United States or depository institutions licensed by the United States or any state and operating within the United States. Eligible investments shall be rated in a rating category of "A" or the equivalent or better by at least one NRSRO. A maximum of 30% of the District's portfolio may be invested in this category. G Negotiable Certificates of Deposit Negotiable certificates of deposit (CDs) issued by a nationally or state -chartered bank or a state or federal association or by a federally- or state -licensed branch of a foreign bank. Eligible investments shall be rated in a rating category of "A" for long-term, "A-l" for short-term, their equivalent, or better by at least one NRSRO. A maximum of 30% of the District's portfolio may be invested in this category. H Commercial Paper Commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2): (1) The entity meets the following criteria: (i) Is organized and operating within the United States as a general corporation. (ii) Has total assets in excess of five hundred million dollars ($500,000,000). (iii) Has debt other than commercial paper, if any, that is rated in a rating category of "A" or higher, or the equivalent, by a NRSRO. (2) The entity meets the following criteria: (i) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (ii) Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. (iii) Has commercial paper that is rated "A-1" or higher, or the equivalent, by a NRSRO. Eligible commercial paper shall have a maximum of 270 days or less. A maximum of 25% of the District's portfolio may be invested in this category. I Bank Deposits FDIC insured or fully collateralized demand deposit accounts, savings accounts, market rate accounts, time certificates of deposits in state or national banks located in California. As required by Government Code §53649, the District shall have a signed contract with each financial institution with the District's funds on deposit. Any financial institution accepting the District's funds for deposit must comply with the requirements of Government Code P:\FIN\Policies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/202-L2023 §53630 et seq., including collateralization of deposits. The District may waive the collateralization requirements for any portion of the deposit that is covered by Federal deposit insurance. To be eligible to receive District deposits, the financial institution must have received a minimum overall rating "satisfactory" in its most recent evaluation of its record of meeting the credit needs of California communities, as required by Government Code §53635 et. seq. A maximum of 20% of the District's portfolio may be invested in time certificates of deposit. J Bankers' Acceptances Bankers' acceptances which are otherwise known as bills of exchange or time drafts that are drawn on and accepted by a domestic commercial bank. Purchases are limited to issuers whose short-term debt is rated at least A-1/P-1. Bankers' acceptances cannot exceed a maturity of 180 days. A maximum of 40% of the District's portfolio may be invested in this category. K State of California's Local Agency Investment Fund (LAIF) If the District has funds invested in LAIF, the District shall maintain on file LAIF's current investment policy and its requirements for participation, including limitations on deposits and withdrawals. In addition, the District's shall review annually investment policies of LAIF to ascertain that its funds are invested in accordance with the District's investment objectives. Furthermore, the District shall review the provisions of these investment policies requiring internal controls on the investment process to ascertain that there is a division of responsibility in the investment procedures. L California Asset Management Trust A California common law trust established pursuant to Title 1, Division 7, Chapter 5 of the Government Code of the State of California. CAMP must be rated "AAAm" to be eligible for investment of District funds. M Money Market Funds Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 and following). The company shall have met either of the following criteria: (a) attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations and (b) retained an investment adviser registered or exempt from registration with the SEC with not less than five (5) years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). A maximum of 20% of the District's portfolio may be invested in this category. N El Dorado County Pool The District shall review at least annually the El Dorado County investment pool to ascertain that its funds in these pools are invested in accordance with the District's investment objectives. The District shall also review the provisions of these investment policies requiring internal controls on the investment process to ascertain that there is a division of responsibility in the investment procedures. P:\FIN\Policies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/24222023 O Supranationals United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter -American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of "AA", its equivalent, or better by at least one NRSRO. Purchases of supranationals shall not exceed 30% of the investment portfolio of the District. P Asset —Backed Securities Mortgage passthrough securities, collateralized mortgage obligations, mortgage - backed or other pay -through bonds, equipment lease -backed certificates, consumer receivable passthrough certificates, or consumer receivable -backed bonds of a maximum remaining maturity of five years' or less. Securities eligible for investment under this subdivision shall be rated in a rating category of "AA" or its equivalent or better by at least one NRSRO. Purchase of securities authorized by this subdivision may not exceed 20% of the District's total portfolio. IX Prohibited Investments: Investments by the District in securities permitted by the California Government Code, but not specifically approved by this investment policy are prohibited without the prior approval of the Board. The District is prohibited from buying on margin or from speculative buying. Furthermore, the District is prohibited from investing in equity - linked securities or from entering into financial futures contracts, options, or swaps. However, the District may purchase U.S. government securities which are discount or securities bearing interest. In accordance with California Government Code §53601.6, the District shall not invest in inverse floaters, range notes, mortgage derived interest -only strips, or any security that could result in zero interest accrual if held to maturity. Notwithstanding the prohibition in the preceding paragraph, the District may invest in securities issued by, or backed by, the United States government that could result in zero- or negative -interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. The District may hold these instruments until their maturity dates. Purchase of this investment type shall be allowed only until January 1, 2026, and as of that date is repealed. X Term of Investments The term of any investment may not exceed five years without express authority from Board of Directors received at least 90 days preceding the investment purchase. XI Diversification The investment portfolio shall be diversified to avoid incurring unreasonable and avoidable risks regarding specific security types or individual financial institutions. The portfolio shall also be diversified with respect to the term of individual investments P:\FIN\Policies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/24222023 purchased by the District. In addition to the percentage limitations specified in Section VIII Permitted Investments, the maximum amount of the portfolio the District may invest with any one issuer, regardless of sector, is 10%, excluding U.S. Treasuries, Federal Agencies, and pooled investments. XII Credit Rating Changes In the event a security held by the District is subject to a rating change that brings it below the minimum credit ratings specified in this Policy, the Investment Officer should disclose such information in the monthly investment report. XIII Safekeeping All cash and securities in the District's portfolio, including those that are being managed by the Investment Officer, shall be held in safekeeping in the District's name by a third party bank trust department, acting as agent for the District under the terms of a custody agreement executed by the bank and the District. All securities will be received and delivered using standard delivery versus payment (DVP) procedures, the District's safekeeping agent will only release payment for a security after the security has been properly delivered. The only exception to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools; and, (ii) money market mutual funds, since the purchased securities are not deliverable. XIV Securities Dealers The District has authorized the Investment Advisor to use broker/dealers, which the Investment Advisor has selected in accordance with its written selection policy. The Investment Officer may also use broker/dealers meeting credit worthiness standards established by the Investment Officer. XV Ethics and Conflicts of Interest Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Such employees and investment officials shall disclose to the District Board and the General Manager any material financial interests in financial institutions that conduct business within the District, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the District's portfolio. P:\FIMPolicies\Investmetn Policy\Investment Policy 20222022.docx 06/4-6xx/202-L2023 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3249-23 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT ADOPTING A STATEMENT OF INVESTMENT POLICY AND SUPERSEDING RESOLUTION NO. 3225-22 BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District, County of El Dorado, State of California, as follows: WHEREAS, the South Tahoe Public Utility District enters into various investments from time to time on behalf of the District as permitted by the California Government Code and the District's Investment Policy; and, WHEREAS, the South Tahoe Public Utility District staff wish to update the Statement of Investment Policy to enhance the South Tahoe Public Utility District's opportunities for prudent and systematic investments, to delegate the Chief Financial Officer as the investment officer of the District, and to update certain language according to the California Government Code; and, NOW, THEREFORE BE IT RESOLVED, by the Board of Directors of the South Tahoe Public Utility District that; The attached Statement of Investment Policy is hereby adopted and becomes a part of this Resolution by reference herein. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regular meeting duly held on the 1 st day of June 2023, by the following vote: AYES: NOES: ABSENT: ATTEST: Melonie Guttry, Clerk of the Board South Tahoe Public Utility District David Peterson, Board President South Tahoe Public Utility District General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 4j TO: Board of Directors FROM: Ryan Lee, Customer Service Manager MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: Private Parcel Boundary Adjustment Affecting Easements REQUESTED BOARD ACTION: Authorize staff to draft a letter to El Dorado County consenting to a proposed lot line adjustment on APN 033-020-012-000 containing recorded District easements on the condition that two of the existing undersized easements are modified to provide the District sufficient access to its existing water and sewer infrastructure. DISCUSSION: District staff was contacted by a private property owner who is working with El Dorado County to request a lot line adjustment on an undeveloped parcel, APN 033-020-012-000. The County requires that all parties having a recorded title interest to this parcel consent to the proposed lot line adjustment. The District has five recorded easements on this parcel for accessing existing water and sewer infrastructure. District staff has reviewed the proposed adjustment to the lot line on this parcel and determined that the lot line adjustment will not impact any of the District's easements. Staff also determined that two of the existing easements are not wide enough to accommodate District equipment. Staff recommends that the Board authorize staff to draft a letter consenting to the proposed lot line adjustment on El Dorado County APN 033-020-012-000 on the condition that the two existing undersized easements are modified to provide the District sufficient access to its existing water and sewer infrastructure. SCHEDULE: Upon Board approval. COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Existing Parcel Map, Proposed Parcel Map CONCURRENCE WITH REQUESTED ACTI GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES 091 NO CATEGORY: Water / Sewer 5WIDE c DRAINAGE EASEMENT PER 15' WIDE DRAINAGE EASEMENT PER TURNER & ASSOCIATES, INC. LAND SURVEYING (775) 588-5658 FAX (775) 588-9296 308 DORLA COURT, SUITE 203 - ROUND HILL, NEVADA 89448 P.O. BOX 5067 - STATELINE, NEVADA 89449 LEGEND A/C ASPHALTIC CONCRETE co COMPACTED DIRT N/G NATURAL GROUND SSMH SANITARY SEWER MANHOLE EDGE OF PAVEMENT REFERS TO ITEM IN SCHEDULE B PER TITLE GUARANTEE NOTES ---THE PROPERTY LINE INFORMATION SHOWN HEREON IS FROM RECORD DATA AND DOES NOT REPRESENT A BOUNDARY SURVEY. ---THIS SURVEY HAS BEEN PREPARED WITH THE USE OF A TITLE GUARANTEE BY OLD REPUBLIC TITLE, No. CTG-8002804, DATED JULY 9, 2020, TURNER AND ASSOCIATES INC. ASSUMES NO RESPONSIBILITY FOR ANY EASEMENTS WHICH MAY AFFECT THIS PROPERTY ---PROPERTY OWNER AND/OR DESIGNER MUST VERIFY BUILDING SETBACKS AND ANY OTHER BUILDING RESTRICTIONS BEFORE ANY DESIGN OR CONSTRUCTION. ---ONLY VISIBLE UTILITIES AND FEATURES HAVE BEEN LOCATED. ---THIS DRAWING OR MAP IS THE PROPERTY OF TURNER & ASSOCIATES INC., AND MAY NOT BE USED OR REPRODUCED WITHOUT THE CONSENT OF TURNER & ASSOCIATES INC. ---THE UNDERLYING TOPOGRAPHY SHOWN HEREON WAS SUPPLIED BY OTHERS. 5.00' N39'10'55"E 30.00, N39'10'55"E 30.00, (NO WIDTH SHOWN) O EASEMENTS VARIABLE WITH GRANT OF ROAD AND PUBLIC UTILITY EASEMENT PER PARCEL ONE FEE AREA 27.335 ACRES PARCEL ONE NET AREA (SUBTRACTING GRANT OF ROAD AND UTILITY EASEMENT 15) 25.657 ACRES COVERAGE (PARCEL ONE) FATFF,f1RY ((ni IARF FFFT UPPER CD ROAD LOWER CD ROAD 2' WIDE PARALLEL CD TRAIL 2578' LONG 4' WIDE SPUR CD TRAIL 304' LONG 2' WIDE TWO TRACK CD ROAD 275' LONG A/C ROADWAY ( AFFECTS - SHOWN HEREON ® DOCUMENT UNREADABLE �9 AFFECTS - SHOWN HEREON 10 AFFECTS - SHOWN HEREON 11 AFFECTS - SHOWN HEREON 1© AFFECTS - SHOWN HEREON 13 AFFECTS - SHOWN HEREON 14 AFFECTS - SHOWN HEREON 15 AFFECTS - SHOWN HEREON ALL OTHER EXCEPTIONS LISTED IN SCHEDULE B ARE NOT SURVEY RELATED AND ARE NOT REFERENCED HEREON. TOTAL PARCEL TWO FEE AREA 2.821 ACRES PARCEL TWO NET AREA (SUBTRACTING GRANT OF ROAD AND UTILITY EASEMENT 15) 2.217 ACRES COVERAGE (PARCEL FATFF,f1RY �ni IARF FFFT 2' PARALLEL CO TRAIL TOTAL OWNER & MAILING ADDRESS LUCILE LAMPSON TRUST 135 SACRAMENTO AVE. SANTA CRUZ, CA 95060 LEGEND /„ FOUND 3/4" CAPPED IRON PIPE PER (R2), OR FOUND AS NOTED 1 11 1 11 11 REFERENCE DOCUMENTS (R1) CERTIFICATE OF COMPLIANCE 2022-0021786 (R2) PLAT OF ECHO VIEW ESTATES UNIT NO. 1 (C-44) O SET 3/4" IRON PIPE W/PLUG, PLS 7946 (R3) PLAT OF ECHO VIEW ESTATES UNIT NO. 2 (D-14) L NOTHING FOUND OR SET (M) MEASURED (C) CALCULATED (R4) RECORD OF SURVEY (13-5) (R5) RECORD OF SURVEY (35-105) BASIS OF BEARING (R6) RECORD OF SURVEY (33-79) THE MERIDIAN OF THIS SURVEY IS IDENTICAL THAT PLAT OF ECHO VIEW ESTATES UNIT NO. 1(C-44), EL DORADO COUNTY RECORDS. BEING THE COMPUTED BEARING N 08027'27" W, AS MEASURED BETWEEN FOUND MONUMENTS. 5' WIDE SANITARY SEWER EASEMENT 857 O.R. 484 1-- . 10' WIDE SANITARY SEWER EASEMENT 857 O.R. 484 5' WIDE DRAINAGE EASEMENT 2011- 0062 39 4 Q N 4- LL N � Q O LL O N CT W 00 I— N Q ECHO VIEW ESTA TES UNIT NO. 2 0-14) LOT - i 9 N » 35p0„ E(Rlj 33 30" E(106 39'(1?l)(R4 ) CENTERLINE OF COUNTY ROAD PER BK.456 PG.318 SHOWN PER (R4) (NO WIDTH SHOWN) R=20.00' CH-N 84014'30" E N uu'31'30" W(R4) __,. , %",Itr%41 S A W M � L R CIN O �R111R41 11 14b50' Vila W� R41 N 05023'30" W(R1) 263.72'(R1)(R4) 19°�330 N 05025'00" W(R4) D . PARCEL MAP A PORTION OF THE SOUTHEAST 1/4 OF SECTION 18 A PORTION OF THE NORTHEAST 1/4 OF SECTION 1� T.12N., R.18E., M.D.M., COUNTY OF EL DORADO, STATE OF CALIFORNIA DECEMBER 2022 SHEET 2 OF 3 SCALE 1' = 100' �O NT PARCEL B tiGSTF' (SEE SHEET 3) 6° O o- CENTERLINE OF COUNTY ROAD PER BK.456 PG.318 SHOWN PER (R4) (NO WIDTH SHOWN) STATE OF CALIFORNIA 2411 O.R. 530 RS 13-5 J TURNER & ASSOCIATES, INC. LAND SURVEYING (775) 588-5658 FAX (775) 588-9296 308 OORLA COURT, SUITE 203 - ROUND HILL, NEVADA 89448 P.O. BOX 5067 - STATELINE, NEVADA 89449 JOB NO: 22124 EXISTING FEE PARCEL NUMBER: 033-020-012-000 I LEGEND PARCEL MAP 0 FOUND 3/4" CAPPED IRON PIPE PER (R2), I OR FOUND AS NOTED A PORTION OF THE SOUTHEAST 1/4 OF SECTION 18 0 100 150 200 300 0 SET 3/4" IRON PIPE W/PLUG, PLS 7946 & L NOTHING FOUND OR SET A PORTION OF THE NORTHEAST 1/4 OF SECTION 19, T.12N., R.18E., M.D.M., (M) MEASURED BASIS OF BEARING (C) CALCULATED COUNTY OF EL DORADO, STATE OF CALIFORNIA THE MERIDIAN OF THIS SURVEY IS IDENTICAL THAT PLAT OF ECHO VIEW ESTATES UNIT NO. 1(C-44), EL D E C E M B E R 2022 S H E E T 3 OF 3 SCALE 1' = 10 0' DORADO COUNTY RECORDS. BEING THE COMPUTED BEARING N 08027'27" W, AS MEASURED BETWEEN FOUND MONUMENTS. REFERENCE DOCUMENTS U . S. F . S. Lu wo (R 1) CERTIFICATE OF COMPLIANCE 2022-0021786 2 0 01- 9 9 9 2 9 9 9 Z U. S. F. S. (R 2) PLAT OF ECHO VIEW ESTATES UNIT No. 1 (C-44) a 2 414 O.R. 557 w a L -3 oZ (R 3) PLAT OF ECHO VIEW ESTATES UNIT No. 2 (D-14) Q LOT I N 00°01'00" W 3$1.57' (R1) SEC. 17 a m N 00°11' W 3b7.30' L 38' (R4) RECORD OF SURVEY (13-5) �,�Q�1 �q \b\ SEC. 18 SEC. 19 N 00°09'10" E 373.3$' (R1) (R5) RECORD OF SURVEY (35-105) �, O'� '� Q� W Ln W N Ln 3^ (R6) RECORD OF SURVEY (33-79) 01 �° VARIABLE WIDTH / B.62'(R1) (R1) (R7) GRANT DEED 2414 O.R. 557 DRAINAGE EASEMENT N501? 3'R0" W(RI) B. N 13°411T W 19296 VARIABLE WITH Fl 3487 O.R. 414 5p" W 162.84' GRANT OF ROAD AND ' (R8) GRANT DEED 2164 O.R. 595 0 A l� �`�`'� yt R-20.00' Lli `� PUBLIC UTILITY EASEMENT j�o NCH=N 04033'00" W / SAW MIL I RO CENTERLINE OF COUNTY ROAD 2011- 0 062 395 _-A v o''�`'v� /� o' 28.28 PER BK.456 PG.318 (R1) °�� SHOWN PER (R4) N 05°11'4 0 v / °q��s�o j � (NO WIDTH SHOWN) / w 121.50 E(R1)(R2)(R5) �� ti •oo�o �9 STATE OF CALIFORNIA N 49°33'00" W �S, N uti gEq RINGS _ t6.�91 �i 2 411 O.R. 530 gAS15 OF 300.63 j) 300.52(M) 3/4" IRON PIPE �s�9�i 5.00' (R 1) N 08°27'27' W W/PLUG, PLS 7946 �! R S 13 - 5 PER (R5) R-20.00' N 40027'00" E -1 VARIABLE WIDTH —� CH=N 85027'00" E 30.00' (R1) Ali /DRAINAGE EASEMENT 28,28' (R1)(R2) 6SFp A 3487 O.R. 414 L N 40027'00" E ,Q 30,00' (R1)(R2) PARCEL B 6-�otiF ��q�`��O LUCILLE H. HAMPSON TRUST DATED JULY 17, 1996 PARCEL A �V°CERTIFICATE OF COMPLIANCE 2022-0021786 (SEE SHEET 2) 4.647 ACRES (GROSS) 3.884 ACRES (NET) STATE OF CALIFORNIA CENTERLINE OF COUNTY ROAD 2 411 O. R. 530 PER BK.456 PG.318 VARIABLE WITH (NOOWN W DTHE SHOWN) R S 13 - 5 GRANT OF ROAD AND PUBLIC UTILITY EASEMENT 2011- 0 062 395 TURNER & ASSOCIATES, INC. LAND SURVEYING (775) 588-5658 FAX (775) 588-9296 308 OORLA COURT, SUITE 203 - ROUND HILL, NEVADA 89448 P.O. BOX 5067 - STATELINE, NEVADA 89449 JOB NO: 22124 EXISTING FEE PARCEL NUMBER: 033-020-012-000 PAYMENT OF CLAIMS Payroll 5/16/23 Total Payroll Weekly Approved Check Batches Wednesday, May 17, 2023 Tuesday, May 23, 2023 Checks, Voids and Reissues Total Accounts Payable Checks Utility Management Refunds Total Utility Management Checks Grand Total Pavroll EFTs & Checks FOR APPROVAL June 1, 2023 EFT CA Employment Taxes & W/H EFT Federal Employment Taxes & W/H EFT CalPERS Contributions EFT Empower Retirement -Deferred Comp EFT Stationary Engineers Union Dues EFT CDHP Health Savings (HSA) EFT United Way Contributions EFT Employee Direct Deposits CHK Employee Garnishments CHK Employee Paychecks Total 606,697.32 606,697.32 Water Sewer Total 97,949.01 241,444.45 339,393.46 249,799.83 494,861.94 744,661.77 15.76 15.77 31.53 1,084,086.76 769.97 769.97 $1, 691, 554.05 5/16/2023 26,230.71 138,223.19 78,120.89 24,714.84 2,768.73 5,427.52 10.00 300,837.80 159.23 30,204.41 606,697.32 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 42363 - A-1 CHEMICAL INC 1060553 Janitorial Supplies Inventory Paid by Check #112409 05/17/2023 05/24/2023 05/31/2023 05/23/2023 1,166.34 Vendor 42363 - A-1 CHEMICAL INC Totals Invoices 1 $1,166.34 Vendor 48097 - ACCRUENT INVUS39874 Contractual Services Paid by Check #112341 05/09/2023 05/17/2023 05/31/2023 05/17/2023 600.00 INVUS40188 Contractual Services Paid by Check #112410 05/09/2023 05/24/2023 05/31/2023 05/23/2023 900.00 Vendor 48097 - ACCRUENT Totals Invoices 2 $1,500.00 Vendor 49714 - HERBERT AGUIRRE MILEAGE05192023 Travel - Meetings - Education Paid by Check #112411 05/22/2023 05/24/2023 05/31/2023 05/23/2023 75.98 Vendor 49714 - HERBERT AGUIRRE Totals Invoices 1 $75.98 Vendor 48605 - AIRGAS USA LLC 9137720915 Field, Shop & Safety Supplies Paid by Check #112412 05/04/2023 05/24/2023 05/31/2023 05/23/2023 539.96 Inventory 9137865171 Field, Shop & Safety Supplies Paid by Check #112412 05/09/2023 05/24/2023 05/31/2023 05/23/2023 355.07 Inventory Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $895.03 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO 231383 Office Supply Issues Paid by Check #112342 05/09/2023 05/17/2023 05/31/2023 05/17/2023 111.25 231384 Office Supply Issues Paid by Check #112342 05/09/2023 05/17/2023 05/31/2023 05/17/2023 64.25 231511 Office Supply Issues Paid by Check #112413 05/16/2023 05/24/2023 05/31/2023 05/23/2023 111.25 231512 Office Supply Issues Paid by Check #112413 05/16/2023 05/24/2023 05/31/2023 05/23/2023 64.25 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 4 $351.00 Vendor 49337 - AMAZON CAPITAL SERVICES INC. 1TKJ-DJQP-6YJH Buildings Paid by Check #112343 04/28/2023 05/17/2023 05/31/2023 05/17/2023 119.58 1GPW-4WVR-7F6Y Small Tools Paid by Check #112414 05/09/2023 05/24/2023 05/31/2023 05/23/2023 718.61 Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 2 $838.19 Vendor 44580 - ARAMARK UNIFORM SERVICES 5980090290 Uniform Payable Paid by Check #112344 04/19/2023 05/17/2023 05/31/2023 05/17/2023 220.45 5980092468 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 77.62 5980092480 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 130.21 5980092485 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 49.79 5980092490 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 107.21 5980092494 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 114.76 5980092495 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 21.64 5980092497 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 33.79 5980092498 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 4.64 5980092501 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 5.45 5980092502 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 24.14 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 1 of 13 �N ate. sAa'�'r 1950 '1/ Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980092505 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 17.84 5980092506 Uniform Payable Paid by Check #112344 04/26/2023 05/17/2023 05/31/2023 05/17/2023 17.98 5980094605 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 57.43 5980094610 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 82.47 5980094619 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 90.21 5980094624 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 49.79 5980094632 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 85.99 5980094639 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 114.76 5980094643 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 46.69 5980094647 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 33.79 5980094650 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 4.64 5980094654 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 5.45 5980094658 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 24.14 5980094661 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 17.84 5980094665 Uniform Payable Paid by Check #112344 05/03/2023 05/17/2023 05/31/2023 05/17/2023 17.98 5980096603 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 58.77 5980096608 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 82.47 5980096613 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 90.21 5980096619 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 49.79 5980096626 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 85.99 5980096634 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 114.76 5980096641 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 21.64 5980096645 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 33.79 5980096647 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 4.64 5980096651 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 5.45 5980096654 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 24.14 5980096656 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 17.84 5980096660 Uniform Payable Paid by Check #112344 05/10/2023 05/17/2023 05/31/2023 05/17/2023 17.98 5980098555 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 58.77 5980098574 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 49.79 5980098595 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 21.64 5980098599 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 33.79 5980098600 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 4.64 5980098605 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 5.45 5980098611 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 17.84 5980098615 Uniform Payable Paid by Check #112415 05/17/2023 05/24/2023 05/31/2023 05/23/2023 17.98 Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 47 $2,274.07 Vendor 47961 - ARETE SYSTEMS 10703315 Contractual Services Paid by Check #112345 05/06/2023 05/17/2023 05/31/2023 05/17/2023 5,531.25 Vendor 47961 - ARETE SYSTEMS Totals Invoices 1 $5,531.25 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 2 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 45202 - AT&T MOBILITY APRIL 2023-2 Telephone Paid by Check #112346 05/02/2023 05/17/2023 05/31/2023 05/17/2023 3,201.68 Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $3,201.68 Vendor 48000 - AT&T/CALNET 3 000019903719 Telephone Paid by Check #112347 05/07/2023 05/17/2023 05/31/2023 000019903720 Telephone Paid by Check #112349 05/07/2023 05/17/2023 05/31/2023 000019903721 Telephone Paid by Check #112348 05/07/2023 05/17/2023 05/31/2023 000019903722 Telephone Paid by Check #112350 05/07/2023 05/17/2023 05/31/2023 000019959323 Telephone Paid by Check #112417 05/15/2023 05/24/2023 05/31/2023 000019959324 Telephone Paid by Check #112416 05/15/2023 05/24/2023 05/31/2023 Vendor 48000 - AT&T/CALNET 3 Totals Invoices Vendor 11800 - BARTON HEALTHCARE SYSTEM 148-82716 Safety Equipment - Physicals Paid by Check #112418 05/15/2023 05/24/2023 05/31/2023 Vendor 11800 - BARTON HEALTHCARE SYSTEM Totals Invoices Vendor 49772 - ERICH KURT BAUMANN REIM04891C Safety Equipment - Physicals Paid by Check #112351 04/25/2023 05/17/2023 04/30/2023 Vendor 49772 - ERICH KURT BAUMANN Totals Invoices Vendor 44591 - BAY AREA COATING CONSULTANTS E07714 WWTP Backwash Tank Coating Paid by Check #112419 06/30/2022 05/24/2023 05/31/2023 06/30/2022 Vendor 44591 - BAY AREA COATING CONSULTANTS Totals Invoices Vendor 49419 - BEND GENETICS LLC ST2304 Monitoring Vendor 45009 - BENTLY AGROWDYNAMICS 209984 Biosolid Disposal Costs 210011 Biosolid Disposal Costs 210024 Biosolid Disposal Costs Vendor 48291 - BEST BEST & KRIEGER LLP 964340 Personnel Legal Vendor 48655 - BOARD OF REGENTS CI-06-8999 / 32 Wells CI-06-9000 / 33 Wells Vendor 49966 - RICHARD BROWER Paid by Check #112420 05/16/2023 05/24/2023 05/31/2023 Vendor 49419 - BEND GENETICS LLC Totals Invoices Paid by Check #112352 05/05/2023 05/17/2023 04/30/2023 Paid by Check #112352 05/12/2023 05/17/2023 05/31/2023 Paid by Check #112421 05/19/2023 05/24/2023 05/31/2023 Vendor 45009 - BENTLY AGROWDYNAMICS Totals Invoices Paid by Check #112353 05/04/2023 05/17/2023 05/31/2023 Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices Paid by Check #112422 05/02/2023 05/24/2023 05/31/2023 Paid by Check #112422 05/02/2023 05/24/2023 05/31/2023 Vendor 48655 - BOARD OF REGENTS Totals Invoices 05/17/2023 22.89 05/17/2023 22.89 05/17/2023 28.69 05/17/2023 30.24 05/23/2023 24.29 05/23/2023 24.31 6 $153.31 05/23/2023 300.00 1 $300.00 05/17/2023 100.00 1 $100.00 05/23/2023 4,138.88 1 $4,138.88 05/23/2023 250.00 1 $250.00 05/17/2023 1,347.00 05/17/2023 1,215.30 05/23/2023 1,291.50 3 $3,853.80 05/17/2023 177.50 1 $177.50 05/23/2023 4,364.92 05/23/2023 3,040.48 2 $7,405.40 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 3 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 2369116 Toilet Rebate Program Paid by Check #112354 05/15/2023 05/17/2023 05/31/2023 05/17/2023 100.00 Vendor 49966 - RICHARD BROWER Totals Invoices 1 $100.00 Vendor 48922 - GARTH BUTZ CSM-2 2023 REIMB Dues - Memberships - Certification Vendor 48767 - CALIFORNIA LAB SERVICE 3050460 Monitoring 3050951 Monitoring Vendor 40176 - CASHMAN EQUIPMENT INPS3727743 Automotive INCS0386155 Automotive INCS0389998 Automotive INW01602833 Automotive Vendor 49934 - SHANNON CHANDLER CHANDLER053023 Travel - Meetings - Education Vendor 48406 -CHARTER COMMUNICATIONS 0154674041323 Telephone Vendor 49756 - CINDERLITE TRUCKING CORP 403834 Pipe -Covers & Manholes 404800 Pipe -Covers & Manholes 404900 Pipe -Covers & Manholes 405138 Pipe -Covers & Manholes 405240 Pipe -Covers & Manholes Vendor 48672 - CINTAS CORP 5159165865 Safety Equipment - Physicals Paid by Check #112423 05/10/2023 05/24/2023 05/31/2023 Vendor 48922 - GARTH BUTZ Totals Invoices Paid by Check #112424 05/09/2023 05/22/2023 05/22/2023 Paid by Check #112424 05/17/2023 05/22/2023 05/22/2023 Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices Paid by Check #112425 01/26/2023 05/24/2023 05/31/2023 Paid by Check #112425 02/17/2023 05/24/2023 05/31/2023 Paid by Check #112425 05/03/2023 05/24/2023 05/31/2023 Paid by Check #112425 05/11/2023 05/24/2023 05/31/2023 Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices Paid by Check #112426 01/27/2023 05/24/2023 05/31/2023 Vendor 49934 - SHANNON CHANDLER Totals Invoices Paid by Check #112355 04/13/2023 05/17/2023 05/31/2023 Vendor 48406 - CHARTER COMMUNICATIONS Totals Invoices Paid by Check #112356 04/21/2023 05/17/2023 05/31/2023 Paid by Check #112356 05/01/2023 05/17/2023 05/31/2023 Paid by Check #112356 05/02/2023 05/17/2023 05/31/2023 Paid by Check #112356 05/04/2023 05/17/2023 05/31/2023 Paid by Check #112356 05/05/2023 05/17/2023 05/31/2023 Vendor 49756 - CINDERLITE TRUCKING CORP Totals Invoices Paid by Check #112427 05/18/2023 05/24/2023 05/31/2023 Vendor 48672 - CINTAS CORP Totals Invoices Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC 1004600561 Service Contracts Paid by Check #112428 04/09/2023 05/24/2023 05/31/2023 Vendor 48037 - CLEAN HARBORS ENVIR SRVS INC Totals Invoices Vendor 40512 - CODALE ELECTRIC SUPPLY 05/23/2023 100.00 1 $100.00 05/23/2023 84.00 05/23/2023 186.00 2 $270.00 05/23/2023 35.00 05/23/2023 (14.95) 05/23/2023 (35.00) 05/23/2023 1,537.51 4 $1,522.56 05/23/2023 192.00 1 $192.00 05/17/2023 149.98 1 $149.98 05/17/2023 212.39 05/17/2023 1,372.02 05/17/2023 462.63 05/17/2023 232.31 05/17/2023 222.55 5 $2,501.90 05/23/2023 508.24 1 $508.24 05/23/2023 138.30 1 $138.30 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 4 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount S8024778.003 Misc Sewer Motor Rebuilds Paid by Check #112429 05/17/2023 05/24/2023 05/31/2023 05/23/2023 2,627.91 Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $2,627.91 Vendor 44739 - CYBER SECURITY SOURCE 11583 District Computer Supplies Paid by Check #112357 04/27/2023 05/17/2023 05/31/2023 05/17/2023 983.44 Vendor 44739 - CYBER SECURITY SOURCE Totals Invoices 1 $983.44 Vendor 49764 - CLAUDIO R DAVILA LOPEZ REIM029138 Safety Equipment - Physicals Paid by Check #112358 05/01/2023 05/17/2023 05/31/2023 05/17/2023 100.00 Vendor 49764 - CLAUDIO R DAVILA LOPEZ Totals Invoices 1 $100.00 Vendor 49694 - DIGITAL TECHNOLOGY SOLUTIONS INC MAY 2023 Telephone Paid by Check #112359 05/01/2023 05/17/2023 05/31/2023 05/17/2023 295.00 Vendor 49694 -DIGITAL TECHNOLOGY SOLUTIONS INC Totals Invoices 1 $295.00 Vendor 43649 - DOUGLAS DISPOSAL 2694336 Grounds & Maintenance Paid by Check #112430 05/01/2023 05/24/2023 05/31/2023 05/23/2023 483.00 2694502 Refuse Disposal Paid by Check #112360 05/01/2023 05/17/2023 05/31/2023 05/17/2023 20.96 Vendor 43649 - DOUGLAS DISPOSAL Totals Invoices 2 $503.96 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT 18482 Construction & Excavation Permit Paid by Check #112361 04/28/2023 05/17/2023 05/31/2023 05/17/2023 1,287.67 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT Totals Invoices 1 $1,287.67 Vendor 44032 - ENVIRONMENTAL EXPRESS 1000739428 Laboratory Supplies Paid by Check #112431 05/09/2023 05/24/2023 05/31/2023 05/23/2023 1,934.08 Vendor 44032 - ENVIRONMENTAL EXPRESS Totals Invoices 1 $1,934.08 Vendor 47898 - ETS 9348 Monitoring Paid by Check #112362 05/05/2023 05/17/2023 05/31/2023 05/17/2023 1,370.00 Vendor 47898 - ETS Totals Invoices 1 $1,370.00 Vendor 49573 - EUROFINS TESTAMERICA 3800022702 Monitoring Paid by Check #112363 05/03/2023 05/17/2023 05/31/2023 05/17/2023 35.00 Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 1 $35.00 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC 905855459 Service Contracts Paid by Check #112432 05/01/2023 05/24/2023 05/31/2023 05/23/2023 122.20 Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $122.20 Vendor 14890 - FEDEX 8-121-43381 Postage Expenses Paid by Check #112364 05/05/2023 05/17/2023 05/31/2023 05/17/2023 23.67 8-129-69670 Postage Expenses Paid by Check #112364 05/12/2023 05/17/2023 05/31/2023 05/17/2023 69.48 Vendor 14890 - FEDEX Totals Invoices 2 $93.15 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 5 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 41263 - FERGUSON ENTERPRISES LLC 0599850 Buildings Paid by Check #112433 05/17/2023 05/24/2023 05/31/2023 05/23/2023 102.61 Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 1 $102.61 Vendor 15000 - FISHER SCIENTIFIC 2602862 Laboratory Supplies Paid by Check #112434 05/01/2023 05/24/2023 05/31/2023 05/23/2023 67.22 Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $67.22 Vendor 49960 - FLASHER BARRICADE ASSN INVOICE 1 Safety Programs Paid by Check #112435 05/15/2023 05/24/2023 05/31/2023 05/23/2023 4,500.00 INVOICE 2 Safety Programs Paid by Check #112435 05/15/2023 05/24/2023 05/31/2023 05/23/2023 1,500.00 Vendor 49960 - FLASHER BARRICADE ASSN Totals Invoices 2 $6,000.00 Vendor 48426 - FLO-LINE TECHNOLOGY INC 230325 Pump, Biosolids Waste Site PS Paid by Check #112436 05/15/2023 05/24/2023 05/31/2023 05/23/2023 7,300.60 Vendor 48426 - FLO-LINE TECHNOLOGY INC Totals Invoices 1 $7,300.60 Vendor 48402 - FLYERS ENERGY LLC 23-806141 Oil & Lubricants Paid by Check #112437 04/20/2023 05/24/2023 05/31/2023 05/23/2023 533.25 23-818292 Diesel Fuel Inventory Paid by Check #112365 05/04/2023 05/17/2023 05/31/2023 05/17/2023 2,360.47 23-818293 Gasoline Fuel Inventory Paid by Check #112365 05/04/2023 05/17/2023 05/31/2023 05/17/2023 2,452.24 23-824063 Gasoline Fuel Inventory Paid by Check #112365 05/12/2023 05/17/2023 05/31/2023 05/17/2023 2,719.35 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 4 $8,065.31 Vendor 48288 - FRONTIER COMMUNICATIONS MAY 2023 Telephone Paid by Check #112366 05/01/2023 05/17/2023 05/31/2023 05/17/2023 334.51 Vendor 48288 -FRONTIER COMMUNICATIONS Totals Invoices 1 $334.51 Vendor 41531 - GB GENERAL ENG CONTRACTOR INC 23-01 Pipe -Covers & Manholes Paid by Check #112438 05/15/2023 05/24/2023 05/31/2023 05/23/2023 17,966.75 23-OIR Pipe -Covers & Manholes Paid by Check #112438 05/15/2023 05/24/2023 05/31/2023 05/23/2023 (898.34) Retainage Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 2 $17,068.41 Vendor 15600 - GRAINGER 9680478675 Small Tools Paid by Check #112367 04/20/2023 05/17/2023 05/31/2023 05/17/2023 1,403.01 9701822018 Grounds & Maintenance Paid by Check #112439 05/09/2023 05/24/2023 05/31/2023 05/23/2023 214.74 9701952898 Buildings Paid by Check #112439 05/09/2023 05/24/2023 05/31/2023 05/23/2023 937.54 9707714763 Luther Pass Pump Station Paid by Check #112439 05/15/2023 05/24/2023 05/31/2023 05/23/2023 208.94 9707748530 Luther Pass Pump Station Paid by Check #112439 05/15/2023 05/24/2023 05/31/2023 05/23/2023 2,784.42 9710696619 Misc Emergency Incident Paid by Check #112439 05/17/2023 05/24/2023 05/31/2023 05/23/2023 4,418.64 Expenses 9710959264 Luther Pass Pump Station Paid by Check #112439 05/18/2023 05/24/2023 05/31/2023 05/23/2023 (2,784.42) 9710959280 Luther Pass Pump Station Paid by Check #112439 05/18/2023 05/24/2023 05/31/2023 05/23/2023 (208.94) Run by Erika Franco on 05/23/2023 04:18:47 PM Page 6 of 13 1 9 5 0 Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9710959298 Luther Pass Pump Station Paid by Check #112439 05/18/2023 05/24/2023 05/31/2023 05/23/2023 2,823.36 9710959306 Luther Pass Pump Station Paid by Check #112439 05/18/2023 05/24/2023 05/31/2023 05/23/2023 211.86 9712756049 Misc Emergency Incident Paid by Check #112439 05/19/2023 05/24/2023 05/31/2023 05/23/2023 (4,418.64) Expenses Vendor 15600 - GRAINGER Totals Invoices 11 $5,590.51 Vendor 43403 - GRANITE CONSTRUCTION CO 2465059 Pipe -Covers & Manholes Paid by Check #112368 05/03/2023 05/17/2023 05/31/2023 05/17/2023 3,983.11 Vendor 43403 - GRANITE CONSTRUCTION CO Totals Invoices 1 $3,983.11 Vendor 49967 - NEAL HERZSTEIN 2548122 Water Use Reduction Rebates Paid by Check #112369 05/05/2023 05/17/2023 05/31/2023 05/17/2023 276.99 Vendor 49967 - NEAL HERZSTEIN Totals Invoices 1 $276.99 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS 131432 Service Contracts Paid by Check #112440 05/03/2023 05/24/2023 05/31/2023 05/23/2023 467.87 131447 Service Contracts Paid by Check #112370 05/03/2023 05/17/2023 05/31/2023 05/17/2023 77.32 Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $545.19 Vendor 48140 - INTEGRITY LOCKSMITH i37603 Shop Supplies Paid by Check #112371 05/03/2023 05/17/2023 05/31/2023 05/17/2023 17.94 i37640 Shop Supplies Paid by Check #112371 05/08/2023 05/17/2023 05/31/2023 05/17/2023 195.42 Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 2 $213.36 Vendor 48723 - ISLE INC INV-1208 Contractual Services Paid by Check #112372 01/09/2023 05/17/2023 05/31/2023 05/17/2023 5,000.00 Vendor 48723 - ISLE INC Totals Invoices 1 $5,000.00 Vendor 44110 - J&L PRO KLEEN INC 29568 Janitorial Services Paid by Check #112373 05/15/2023 05/17/2023 05/31/2023 05/17/2023 5,016.20 Vendor 44110 - J&L PRO KLEEN INC Totals Invoices 1 $5,016.20 Vendor 40821 -KENNEDY JENKS CONSULTANTS INC 163085 Contractual Services Paid by Check #112441 05/02/2023 05/24/2023 05/31/2023 05/23/2023 8,563.10 163086 Contractual Services Paid by Check #112374 05/02/2023 05/17/2023 05/31/2023 05/17/2023 15,610.40 Vendor 40821 - KENNEDY JENKS CONSULTANTS INC Totals Invoices 2 $24,173.50 Vendor 22550 - LIBERTY UTILITIES APRIL 2023-2 Electricity Paid by Check #112375 05/02/2023 05/17/2023 05/31/2023 05/17/2023 156,850.97 APRIL 2023-4 Electricity Paid by Check #112375 05/11/2023 05/17/2023 05/31/2023 05/17/2023 5,201.90 APRIL 2023-3 Electricity Paid by Check #112375 05/12/2023 05/17/2023 05/31/2023 05/17/2023 32,470.84 APRIL 2023-5 Electricity Paid by Check #112442 05/16/2023 05/24/2023 05/31/2023 05/23/2023 6,522.00 Vendor 22550 - LIBERTY UTILITIES Totals Invoices 4 $201,045.71 Vendor 49666 - DANA LINCOLN Run by Erika Franco on 05/23/2023 04:18:47 PM Page 7 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount MILEAGE032823 Travel - Meetings - Education Paid by Check #112376 05/10/2023 05/17/2023 05/31/2023 05/17/2023 16.77 MILEAGE050823 Travel - Meetings - Education Paid by Check #112376 05/10/2023 05/17/2023 05/31/2023 05/17/2023 58.69 Vendor 49666 - DANA LINCOLN Totals Invoices 2 $75.46 Vendor 47903 - LINDE GAS & EQUIPMENT INC 34771501 Shop Supplies 35817036 Shop Supplies 35837896 Small Tools 35872577 Shop Supplies 35888728 Small Tools 35904826 Shop Supplies 35939990 Shop Supplies Vendor 11159 - MC CROMETER INC 542872 RI Water Meters & Parts 543765 RI Water Meters & Parts Vendor 17900 - MC MASTER CARR SUPPLY CO 96135049 Forest Mountain Tank Coating 97691642 Luther Pass Pump Station Vendor 43889 - MME MUNICIPAL MAINTENANCE 007949 Automotive Vendor 49765 - NAPA AUTO PARTS Apr 23 Stmt Automotive & Shop Supplies Vendor 19355 - NEWARK IN ONE 36198997 Pump Stations Vendor 44607 - OLIN PIONEER AMERICAS LLC 900271183 Hypochlorite Vendor 41272 - PAC MACHINE CO 90009 Misc Emergency Incident Expenses 90017 Misc Emergency Incident Expenses Paid by Check #112443 03/18/2023 05/24/2023 05/31/2023 05/23/2023 Paid by Check #112377 05/06/2023 05/17/2023 05/31/2023 05/17/2023 Paid by Check #112377 05/09/2023 05/17/2023 05/31/2023 05/17/2023 Paid by Check #112377 05/11/2023 05/17/2023 05/31/2023 05/17/2023 Paid by Check #112377 05/12/2023 05/17/2023 05/31/2023 05/17/2023 Paid by Check #112443 05/13/2023 05/24/2023 05/31/2023 05/23/2023 Paid by Check #112443 05/17/2023 05/24/2023 05/31/2023 05/23/2023 Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 7 Paid by Check #112444 10/02/2020 05/24/2023 05/31/2023 10/02/2020 05/23/2023 Paid by Check #112444 11/05/2020 05/24/2023 05/31/2023 11/05/2020 05/23/2023 Vendor 11159 - MC CROMETER INC Totals Invoices 2 Paid by Check #112378 04/13/2023 05/17/2023 05/31/2023 05/17/2023 Paid by Check #112445 05/11/2023 05/24/2023 05/31/2023 05/23/2023 Vendor 17900 - MC MASTER CARR SUPPLY CO Totals Invoices 2 Paid by Check #112379 04/07/2023 05/17/2023 05/31/2023 05/17/2023 Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 Paid by Check #112446 04/30/2023 05/24/2023 05/31/2023 05/23/2023 Vendor 49765 - NAPA AUTO PARTS Totals Invoices 1 Paid by Check #112447 05/10/2023 05/24/2023 05/31/2023 Vendor 19355 - NEWARK IN ONE Totals Invoices Paid by Check #112380 05/03/2023 05/17/2023 05/31/2023 Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals Invoices Paid by Check #112381 04/03/2023 05/17/2023 05/31/2023 Paid by Check #112381 04/03/2023 05/17/2023 05/31/2023 99.91 164.23 75.49 102.24 183.04 55.66 175.68 $856.25 686.01 117.27 $803.28 2,172.91 642.04 $2,814.95 5,952.09 $5,952.09 6,415.89 $6,415.89 05/23/2023 325.73 1 $325.73 05/17/2023 9,653.03 1 $9,653.03 05/17/2023 14,638.84 05/17/2023 3,071.00 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 8 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 90480 Misc Emergency Incident Paid by Check #112448 05/05/2023 05/24/2023 05/31/2023 05/23/2023 5,872.50 Expenses 90590 Secondary Equipment Paid by Check #112448 05/12/2023 05/24/2023 05/31/2023 05/23/2023 2,351.50 Vendor 41272 - PAC MACHINE CO Totals Invoices 4 $25,933.84 Vendor 49760 - DAVID PETERSON MILEAGE051123 Travel - Meetings - Education Paid by Check #112449 05/22/2023 05/24/2023 05/31/2023 05/23/2023 375.05 Vendor 49760 - DAVID PETERSON Totals Invoices 1 $375.05 Vendor 48565 - PLANETBIDS INC 423144 Service Contracts Paid by Check #112382 04/16/2023 05/17/2023 05/31/2023 05/17/2023 6,051.25 Vendor 48565 - PLANETBIDS INC Totals Invoices 1 $6,051.25 Vendor 49968 - KATHERINE POFAHL 2369211 Clothes Washer Rebate Program Paid by Check #112383 05/08/2023 05/17/2023 05/31/2023 05/17/2023 200.00 Vendor 49968 - KATHERINE POFAHL Totals Invoices 1 $200.00 Vendor 49923 - QUADIENT FINANCE USA INC 05/03/23 Postage prepaid Paid by Check #112384 05/03/2023 05/17/2023 05/31/2023 05/17/2023 1,800.00 Vendor 49923 - QUADIENT FINANCE USA INC Totals Invoices 1 $1,800.00 Vendor 45140 - R&S OVERHEAD DOORS & GATES 143041 Grounds & Maintenance Paid by Check #112385 02/08/2023 05/17/2023 05/31/2023 05/17/2023 1,500.00 Vendor 45140 - R&S OVERHEAD DOORS & GATES Totals Invoices 1 $1,500.00 Vendor 43332 - RED WING SHOE STORE 812-1-115379 Safety Equipment - Physicals Paid by Check #112386 05/10/2023 05/17/2023 05/31/2023 05/17/2023 349.10 812-1-115829 Safety Equipment - Physicals Paid by Check #112450 05/17/2023 05/24/2023 05/31/2023 05/23/2023 252.12 Vendor 43332 - RED WING SHOE STORE Totals Invoices 2 $601.22 Vendor 47803 - REDWOOD PRINTING 33863 Tanks Rehabilitation Paid by Check #112451 05/02/2023 05/24/2023 05/31/2023 05/23/2023 1,177.94 33868 Secondary Clarifier #1 Rehab Paid by Check #112451 05/04/2023 05/24/2023 05/31/2023 05/23/2023 2,751.66 Vendor 47803 - REDWOOD PRINTING Totals Invoices 2 $3,929.60 Vendor 49497 - REGULATORY INTELLIGENCE LLC STPUD523 Advisory Paid by Check #112387 05/10/2023 05/17/2023 05/31/2023 05/17/2023 3,458.94 Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals Invoices 1 $3,458.94 Vendor 48684 - RS 9017889025 Biosolids Equipment - Building Paid by Check #112452 05/10/2023 05/24/2023 05/31/2023 05/23/2023 2,796.89 9017893680 Pump Stations Paid by Check #112452 05/11/2023 05/24/2023 05/31/2023 05/23/2023 573.15 Vendor 48684 - RS Totals Invoices 2 $3,370.04 Vendor 49911 - SEARCHPROS STAFFING LLC Run by Erika Franco on 05/23/2023 04:18:47 PM Page 9 of 13 1 9 5 0 Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 23050243 Contractual Services Paid by Check #112388 05/02/2023 05/17/2023 05/31/2023 05/17/2023 719.00 23050244 Contractual Services Paid by Check #112388 05/02/2023 05/17/2023 05/31/2023 05/17/2023 679.32 Vendor 49911 - SEARCHPROS STAFFING LLC Totals Invoices 2 $1,398.32 Vendor 43552 - SHERWIN-WILLIAMS 5281-0 Buildings Paid by Check #112453 05/08/2023 05/24/2023 05/31/2023 05/23/2023 71.49 5304-0 Buildings Paid by Check #112453 05/09/2023 05/24/2023 05/31/2023 05/23/2023 38.05 Vendor 43552 - SHERWIN-WILLIAMS Totals Invoices 2 $109.54 Vendor 47956 - SIERRA CRANE AND HOIST INC R062342 Pump Stations Paid by Check #112389 04/21/2023 05/17/2023 05/31/2023 05/17/2023 7,000.00 Vendor 47956 - SIERRA CRANE AND HOIST INC Totals Invoices 1 $7,000.00 Vendor 22620 - SIERRA SPRINGS 5152426 050623 Supplies Paid by Check #112390 05/06/2023 05/17/2023 05/31/2023 05/17/2023 13.67 Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $13.67 Vendor 49969 - CHATCHAI SIRISUTH 2713226 Toilet Rebate Program Paid by Check #112391 05/08/2023 05/17/2023 05/31/2023 05/17/2023 89.50 Vendor 49969 - CHATCHAI SIRISUTH Totals Invoices 1 $89.50 Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT APRIL 2023 Water & Other Utilities Paid by Check #112392 04/01/2023 05/17/2023 05/31/2023 05/17/2023 1,993.71 Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 1 $1,993.71 Vendor 23450 - SOUTH TAHOE REFUSE Apr 23 Stmt Refuse Disposal Paid by Check #112393 04/01/2023 05/17/2023 05/31/2023 05/17/2023 5,467.68 Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 1 $5,467.68 Vendor 45168 - SOUTHWEST GAS APRIL 2023-2 Natural Gas Paid by Check #112394 05/02/2023 05/17/2023 05/31/2023 05/17/2023 606.34 APRIL 2023-3 Natural Gas Paid by Check #112394 05/10/2023 05/17/2023 05/31/2023 05/17/2023 23.64 Vendor 45168 - SOUTHWEST GAS Totals Invoices 2 $629.98 Vendor 49970 - LUCINDA ST MICHEL 2356111 Clothes Washer Rebate Program Paid by Check #112395 05/08/2023 05/17/2023 05/31/2023 05/17/2023 200.00 Vendor 49970 - LUCINDA ST MICHEL Totals Invoices 1 $200.00 Vendor 49963 - SUGAR PINE AIRBNB LLC 3107201 Clothes Washer Rebate Program Paid by Check #112396 05/02/2023 05/17/2023 05/31/2023 05/17/2023 200.00 3107201-1 Water Use Reduction Rebates Paid by Check #112396 05/02/2023 05/17/2023 05/31/2023 05/17/2023 500.00 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 10 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 3478208 Toilet Rebate Program Paid by Check #112396 05/03/2023 05/17/2023 05/31/2023 05/17/2023 281.00 Vendor 49963 - SUGAR PINE AIRBNB LLC Totals Invoices 3 $981.00 Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Apr2023 Stmt Refuse Disposal Paid by Check #112397 05/01/2023 05/17/2023 05/31/2023 05/17/2023 330.50 Vendor 24050 -TAHOE BASIN CONTAINER SERVICE Totals Invoices 1 $330.50 Vendor 24325 -TAHOE SAND & GRAVEL Mar 23 Stmt Pipe -Covers & Manholes Paid by Check #112398 03/31/2023 05/17/2023 05/31/2023 05/17/2023 2,769.54 Apr 23 Stmt Pipe -Covers & Manholes Paid by Check #112398 04/30/2023 05/17/2023 05/31/2023 05/17/2023 455.52 Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices 2 $3,225.06 Vendor 49420 - THATCHER COMPANY OF NEVADA INC 2023400111959 Hypochlorite Paid by Check #112399 05/09/2023 05/17/2023 05/31/2023 05/17/2023 8,220.00 2023400902525 Hypochlorite Paid by Check #112399 05/12/2023 05/17/2023 05/31/2023 05/17/2023 (1,680.00) Vendor 49420 - THATCHER COMPANY OF NEVADA INC Totals Invoices 2 $6,540.00 Vendor 48877 - SHELLY THOMSEN MILEAGE051123 Travel - Meetings - Education Paid by Check #112454 05/22/2023 05/24/2023 05/31/2023 05/23/2023 378.59 Vendor 48877 - SHELLY THOMSEN Totals Invoices 1 $378.59 Vendor 24676 - TRANSCAT 2042704 Small Tools Paid by Check #112400 04/28/2023 05/17/2023 05/31/2023 05/17/2023 1,783.59 Vendor 24676 - TRANSCAT Totals Invoices 1 $1,783.59 Vendor 47839 - TRI SIGNAL INTEGRATION INC 22-04A WWTP Fire Alarm Standardization Paid by Check #112455 05/16/2023 05/24/2023 05/31/2023 05/23/2023 18,151.90 22-04AR WWTP Fire Alarm Standardization Paid by Check #112455 05/16/2023 05/24/2023 05/31/2023 05/23/2023 (907.59) Retainage Vendor 47839 - TRI SIGNAL INTEGRATION INC Totals Invoices 2 $17,244.31 Vendor 49296 - VERIZON WIRELESS 9934506134 Telephone Paid by Check #112401 05/09/2023 05/17/2023 05/31/2023 05/17/2023 547.78 Vendor 49296 - VERIZON WIRELESS Totals Invoices 1 $547.78 Vendor 48586 - VINCIGUERRA CONSTRUCTION INC 21-22AR Secondary Clarifier #1 Rehab Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 26,124.43 Retainage 21-22BR Secondary Clarifier #2 Rehab Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 26,124.43 Retainage 21-22C Tanks Backup Power Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 8,000.00 21-22CR Tanks Backup Power Retainage Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (400.00) 21-22D Sewer Field Communication Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 2,500.00 Upgrades Phase 2 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 11 of 13 IsAp'�r 1950 'I Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 21-22DR Sewer Field Communication Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (125.00) Upgrades Phase 2 Retainage 21-22E Water Field Communication Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 2,500.00 Upgrades Phase 21-22ER Water Field Communication Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (125.00) Upgrades Phase 2 Retainage 23-04A Waterline, Black Bart Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 160,432.50 23-04AR Waterline, Black Bart Retainage Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (8,021.63) 23-04B Ham Ln Waterline Repl Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 6,250.00 23-04BR Ham Ln Waterline Repl Retainage Paid by Check #112456 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (312.50) Vendor 48586 - VINCIGUERRA CONSTRUCTION INC Totals Invoices 12 $222,947.23 Vendor 49889 - WALKER TELECOMM INC 592302A District Computer Supplies Paid by Check #112457 03/01/2023 05/24/2023 05/31/2023 05/23/2023 5,437.50 Vendor 49889 -WALKER TELECOMM INC Totals Invoices 1 $5,437.50 Vendor 48405 - WAXIE SANITARY SUPPLY 81690524 Janitorial Supplies Inventory Paid by Check #112458 05/05/2023 05/24/2023 05/31/2023 05/23/2023 1,586.41 Vendor 48405 - WAXIE SANITARY SUPPLY Totals Invoices 1 $1,586.41 Vendor 25700 - WEDCO INC S100010005.001 Buildings Paid by Check #112402 04/13/2023 05/17/2023 04/30/2023 05/17/2023 935.05 S100011416.001 Pump Stations Paid by Check #112402 04/20/2023 05/17/2023 04/30/2023 05/17/2023 8.16 S100012293.001 Buildings Paid by Check #112402 04/24/2023 05/17/2023 05/31/2023 05/17/2023 315.62 S100014099.001 Buildings Paid by Check #112402 05/02/2023 05/17/2023 05/31/2023 05/17/2023 815.74 S100014568.001 Pump Stations Paid by Check #112402 05/03/2023 05/17/2023 05/31/2023 05/17/2023 204.78 S100015052.001 Secondary Equipment Paid by Check #112402 05/05/2023 05/17/2023 05/31/2023 05/17/2023 77.15 S100015879.001 Buildings Paid by Check #112402 05/09/2023 05/17/2023 05/31/2023 05/17/2023 28.44 S100016473.001 Buildings Paid by Check #112459 05/11/2023 05/24/2023 05/31/2023 05/23/2023 104.17 S100016658.001 Buildings Paid by Check #112459 05/12/2023 05/24/2023 05/31/2023 05/23/2023 136.05 S100017363.001 Repair - Maintenance Water Paid by Check #112459 05/16/2023 05/24/2023 05/31/2023 05/23/2023 88.89 Tanks S100017397.001 Pump Stations Paid by Check #112459 05/16/2023 05/24/2023 05/31/2023 05/23/2023 10.88 Vendor 25700 - WEDCO INC Totals Invoices 11 $2,724.93 Vendor 25850 - WESTERN NEVADA SUPPLY 19730729 Manhole Frames - Lids - Other Paid by Check #112403 05/01/2023 05/17/2023 05/31/2023 05/17/2023 2,643.06 Parts Inventory 19738800 Infiltration & Inflow Paid by Check #112460 05/04/2023 05/24/2023 05/31/2023 05/23/2023 2,811.19 39740580 Grounds & Maintenance Paid by Check #112403 05/04/2023 05/17/2023 05/31/2023 05/17/2023 15.48 CM19730729 Manhole Frames - Lids - Other Paid by Check #112403 05/04/2023 05/17/2023 05/31/2023 05/17/2023 (2,643.06) Parts Inventory 39746108 Grounds & Maintenance Paid by Check #112403 05/10/2023 05/17/2023 05/31/2023 05/17/2023 198.63 19748507 Boxes -Lids -Extensions Inventory Paid by Check #112460 05/11/2023 05/24/2023 05/31/2023 05/23/2023 6,322.33 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 12 of 13 195a Payment of Claims Payment Date Range 05/11/23 - 05/23/23 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 19748512 Pipe Inventory Paid by Check #112403 05/11/2023 05/17/2023 05/31/2023 05/17/2023 802.58 19748515 Boxes -Lids -Extensions Inventory Paid by Check #112460 05/11/2023 05/24/2023 05/31/2023 05/23/2023 8,143.98 39749449 Pipe -Covers & Manholes Paid by Check #112403 05/11/2023 05/17/2023 05/31/2023 05/17/2023 23.16 19751905 District Computer Supplies Paid by Check #112460 05/12/2023 05/24/2023 05/31/2023 05/23/2023 41,652.34 39736106 Shop Supplies Paid by Check #112403 05/12/2023 05/17/2023 05/31/2023 05/17/2023 58.96 19757730 Repair Clamps Inventory Paid by Check #112460 05/17/2023 05/24/2023 05/31/2023 05/23/2023 4,338.81 19757736 Saddles & Fittings Inventory Paid by Check #112460 05/17/2023 05/24/2023 05/31/2023 05/23/2023 1,525.11 cm19751905 District Computer Supplies Paid by Check #112460 05/17/2023 05/24/2023 05/31/2023 05/23/2023 (41,652.34) 39752752 Small Tools Paid by Check #112460 05/18/2023 05/24/2023 05/31/2023 05/23/2023 568.86 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 15 $24,809.09 Vendor 49930 - WHITE CAP 50021724461 Pump Stations Paid by Check #112404 04/14/2023 05/17/2023 05/31/2023 05/17/2023 427.34 Vendor 49930 - WHITE CAP Totals Invoices 1 $427.34 Vendor 42323 - WHITE ROCK CONSTRUCTION 23-05A Keller Heavenly Water System Paid by Check #112461 04/30/2023 05/24/2023 05/31/2023 05/23/2023 18,640.00 Improvement 23-05AR Keller Heavenly Water System Paid by Check #112461 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (932.00) Improvement Retainage 23-05B Misc Emergency Incident Paid by Check #112461 04/30/2023 05/24/2023 05/31/2023 05/23/2023 372,888.77 Expenses 23-05BR Misc Emergency Incident Paid by Check #112461 04/30/2023 05/24/2023 05/31/2023 05/23/2023 (18,644.44) Expenses Retainage Vendor 42323 - WHITE ROCK CONSTRUCTION Totals Invoices 4 $371,952.33 Vendor 49962 - DONALD WILLIAMS 2714313 Clothes Washer Rebate Program Paid by Check #112405 05/02/2023 05/17/2023 05/31/2023 05/17/2023 200.00 2714313-1 Toilet Rebate Program Paid by Check #112405 05/03/2023 05/17/2023 05/31/2023 05/17/2023 89.50 Vendor 49962 - DONALD WILLIAMS Totals Invoices 2 $289.50 Grand Totals Invoices 249 $1,084,055.23 Lake Tahoe Ace Harware EFT 973 (31.53�, 0P0112023 P.O.C. Total $ 1,084,086.76 Run by Erika Franco on 05/23/2023 04:18:47 PM Page 13 of 13 OL 0a0a 1950 SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director John Thiel, General Manager Paul Hughes, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT May 18, 2023 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Peterson, Directors, Romsos, Sheehan, Exline Absent: Nick Haven Staff: John Thiel, Gary Kvistad, Paul Hughes, Melonie Guttry, Julie Ryan, Chris Stanley, Trevor Coolidge, Shelly Thomsen, IV Jones, Bren Borley, Chris Skelly, Shannon Chandler, Rachel Kallas, Cuz Cullen, Julie Ryan, Stephen Caswell, Liz Kauffman, Jason Glaze, Star Glaze, Megan Colvey, Brent Goligoski, Jamie Taylor, Heidi Baugh, Elsa Erling, Cole Baginiski, Guests: Elisa Garvey, Carollo Engineers; Jesse Garner, Patricia Arnet, Duane Wallace, CEO of the Chamber of Commerce 1. PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE: Jesse Garner, Firewise Neighborhood, addressed the Board regarding Fire Wise and will be back in June to announce the annual theme for the National Fire Prevention Association. 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Romsos/Second Peterson/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. 2022 SEWER LINE SPOT REPAIRS & LATERAL ABANDONMENT SERVICES (Richard Jones, Underground Sewer Repair Supervisor and Heidi Baugh, Purchasing Agent) 1) Approved Change Order No. 1 to final quantities completed as a credit to the District in the amount of $38,750; and 2) Authorized General Manager to approve (a) Notice of Completion for recordation with the El Dorado County Clerk, and (b) Closeout Agreement and Release of Claims for Robotic Sewer Solutions Inc. for the 2022 Sewer Line Spot Repairs & Lateral Abandonment Services Contract. REGULAR BOARD MEETING MINUTES: May 18, 2023 PAGE - 2 b. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $1,268,501.08. c. REGULAR BOARD MEETING MINUTES: May 4, 2023 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved May 4, 2023, Minutes. 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: a. Fiscal Year 2023/24 Water and Sewer Service Charge Rates (Ryan Lee, Customer Service Manager) — Paul Hughes provided details regarding the Fiscal Year 2023/24 Water and Sewer Service Charge Rates. The District held two public meetings earlier this year to review the 2023/24 budget and rate increases relating to the substantial infrastructure needs. The typical impact to typical residential customers is approximately $10.75 per month. After keeping rates flat for two consecutive years due to COVID-19, the maximum allowable increases for 2024 are 18% for the water service rates and 12.5% for sewer service rates. However, to lessen impact on customers, the Board would like to move forward with a 9.5% increase for each and to utilize the $2 million rate stabilization fund. The District currently has 18 open grants which are funding approximately $42 million in projects. Shelly Thomsen provided details regarding customer feedback data. Melonie Guttry read three letters from customers. Patricia Arnet addressed the Board regarding the rate increases. Duane Wallace addressed the Board regarding increases. Joe Cardon addressed the Board regarding rate increases. President Peterson addressed the audience regarding rate increases and how these increases impact the community residents. Directors Exline, Sheehan and Romsos also commented regarding the community impact of the proposed rate increases and that these increases impact all of the Board and staff who are working to minimize these increases through cost-cutting and grant applications. Moved Sheehan/Second Exline/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to (1) Authorize the use of Sewer Rate Stabilization Funds in the amount of $2 million in Fiscal Year 2023/24, and (2) Approve Resolution No. 3244-23 confirming the water and sewer service rate increases of 9.5% and 9.5% for Fiscal Year 2023/24. b. Fiscal Year 2023/24 Sewer Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) - Paul Hughes provide details regarding the Fiscal Year 2023/24 Sewer Engerprise Fund Budget. Moved Exline/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes toAdopt Resolution No. 3245-23 for the Fiscal Year 2023/24 Sewer Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action on the sewer service rate increases. c. Fiscal Year 2023/24 Water Enterprise Fund Budget (Paul Hughes, Chief Financial Officer) - Paul Hughes provided details regarding the Fiscal Year 2023/24 Water Enterprise Fund Budget. Moved Romsos/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to adopt Resolution No. 3246-23 for the Fiscal Year 2023/24 Water Enterprise Fund Budget, and authorize staff to incorporate any adjustments or changes necessary as a result of Board action on the water service rate increases. REGULAR BOARD MEETING MINUTES: May 18, 2023 PAGE - 3 President Peterson invited the community to participate in the next year's budget and Proposition 218 process. d. Appointment of Interim Grants Coordinator (Paul Hughes, Chief Financial Officer) - Paul Hughes provided details regarding the appointment of Interim Grants Coordinator. President Peterson commented that this is a revenue generating position which has his support and Director Exline echoed his comments. Moved Sheehan/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to appoint Lynn Nolan, a CalPERS retired annuitant, as the Interim Grants Coordinator from May 19, 2023, through the maximum end date of December 31, 2023. e. General Manager Sick Leave Accrual (Liz Kauffman, Human Resources Director and Paul Hughes, Chief Financial Officer) - Liz Kauffman provided details regarding General Manager Sick Leave Accrual and addressed questions from the Board. Paul Hughes provided further details regarding the additional payout. Moved Exline/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to Approve an exception to the sick leave benefits as applicable to the General Manager and authorize payment to the General Manager for excess sick leave accrual in the amount of approximately $40,788 upon separation of employment. f. Interim General Manager Appointment (Liz Kauffman, Human Resources Director) -Liz Kauffman provided details regarding the appointment of Paul Hughes as Interim General Manager upon the General Manager's last day of employment. President Peterson thanked Paul Hughes for accepting the appointment. Moved Romsos/Second Exline/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes to appoint Paul Hughes, Chief Financial Officer, to the position of Interim General Manager effective June 3, 2023. g. Winter Storms Emergency Response (John Thiel, General Manager) — John Thiel provided details regarding the Winter Storms Emergency Response and reported that the Emergency Operations Center has been closed, but the work to restore services is continuing. He addressed questions from the Board. Paul Hughes added that there is no need to increase the budget for this work even though it is still continuing. Moved Peterson/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline Yes 1) Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. 7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS: Director Romsos provided details regarding the Operations Committee Meeting on Monday, May 15, 2023. He also reported on the Ad -Hoc GM Recruitment Committee met to move the recruiting process forward. The Executive Committee met this afternoon regarding the General Counsel Request for Proposals. President Peterson reported the last EDWA meeting was held on May 17, 2023. The budget was presented and approved by the Board and is slated for adoption in one month at a public hearing. John Thiel and President Peterson provided details regarding funds budgeted specifically for STPUD. The Board appointed Interim General Manager, Rebecca Goh, beginning June 10, 2023. REGULAR BOARD MEETING MINUTES: May 18, 2023 PAGE - 4 8. BOARD MEMBER REPORTS: Director Exline thanked John Thiel for his leadership at the District. President Peterson echoed his comments. 9. STAFF/ATTORNEY REPORTS: Stephen Caswell provided a PowerPoint Presentation regarding the Recycled Water Strategic Plan Update and addressed questions from the Board. 10. GENERAL MANAGER REPORT: John Thiel reported on several items: • Provided a staffing update • Provided a State of the South Shore 2023 update wherein staff presented on behalf of the District Provided a Lake Valley Fire, Black Bart Fire Station update Provided a Bently Composting update stating that all of the District's biosolids currently go to Bently for composting which is still up for sale for $100 million currently. The District is anticipating a five-year contract renewal. Spoke on the fire hydrants that were funded by the City through ARPA funds 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS 12. BREAK AND ADJOURN TO CLOSED SESSION: 4:13 p.m. RECONVENE TO OPEN SESSION: 4:50 p.m. a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al No reportable Board Action ADJOURNMENT: 5:00 P.M. David Peterson, Board President South Tahoe Public Utility District Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM ba TO: Board of Directors FROM: Megan Colvey, Senior Engineer Heidi Baugh, Purchasing Agent MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: REBID 2023-2024 Tank Coatings Touchup Project REQUESTED BOARD ACTION: 1) Find minor irregularities in the bid from Unified Field Services Corporation to be immaterial and waive immaterial irregularities; and 2) Award Project to the lowest responsive, responsible bidder, Unified Field Services Corporation in the amount of $143,000. DISCUSSION: On April 20, 2023, the Board authorized staff to reject all bids and rebid the 2023-2024 Tank Coatings Touchup Project (Project). This Project is the second bi- annual tank touchup contract issued under the multi -year tank asset management program developed collaboratively by the Engineering and Pumps Departments. Under this project, the following tanks will be drained, cleaned, and receive spot repairs and/or partial recoating of the interior (and, if needed, exterior): Echo View and Forest Mountain. Staff will perform other tank maintenance, which may include installing passive anode cathodic protection, if needed. Bids were opened on Friday, May 19, 2023, at 10:00 a.m. Four (4) bids were received. The bid amounts ranged from $143,000 to $238,500. The Engineer's Estimate for the project, based on project costs for recently bid tank coating projects and the general bidding climate, is $170,000. A summary of all bids received, including bid irregularities, is included in the attached memorandum. As indicated in the attached memorandum and bid summary prepared by the Purchasing Agent, staff has found irregularities in three of the four bids received. There is an important distinction between irregularities that are immaterial and ones that are material. Immaterial irregularities may be waived by the Board, in its discretion. Material irregularities generally give the bidder an unfair competitive advantage or contain errors that would permit the bidder to withdraw its bid. Material irregularities may not be waived. Megan Colvey Page 2 June 1, 2023 Unified Field Services Corporation was the apparent low bidder. As indicated in the summary prepared by the Purchasing Agent, the bid received from Unified Field Services Corporation contained only minor immaterial irregularities. No protest was received by staff within the 7-day protest filing period following the Bid Opening. As such, staff recommends that the project be awarded to Unified Field Services Corporation. SCHEDULE: Summer 2023, Summer 2024 (if needed) COSTS: $143,000 ACCOUNT NO: 2030-7015; 2030-8482 BUDGETED AMOUNT AVAILABLE: $37,000 ATTACHMENTS: Bid Summary Memorandum CONCURRENCE WITH REQUESTED ACTIC'��: CATEGORY: Water GENERAL MANAGER: YES 0,04.0 NO r� CHIEF FINANCIAL OFFICER: YES 2,kl t NO South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 (530) 544-6474 FAX (530) 541-0614 Memorandum To: Board Members Paul Hughes, Acting General Manager Julie Ryan, Engineering Department Manager Megan Colvey, Senior Engineer Fr: Heidi Baugh, Purchasing Agent Re: REBID 2023-2024 Tank Coating Touchups Project Date: May 19, 2023 On Friday May 19, 2023, at ten o'clock A.M. we received and opened four (4) sealed bids via the District's electronic bidding format for the above -referenced project. Bids ranged from a low of $143,000 to $238,500. The engineer's estimate was approximately $170,000. A careful review and analysis of each bid showed deviations listed on the attached sheet. See attached spreadsheets for a full breakdown of each bid. Unified Field Services Corporation is the apparent low bidder. Unified's bid showed only minor deviations or omissions. I contacted the Contractors License Board and was given the following information: ➢ License Number 1009928 is current and active. ➢ The company is a corporation. ➢ Unified Field Services Corporation holds a Class C33 — Painting and Decorating license. ➢ Unified's CA DIR registration is current and was at the time of bid opening. REBID 2023-2024 Tank Coating Touchups Project Bid Opening: 5/19/2023 at 10:00 o'clock a.m. Deviations and information gathered during bid analysis of the three lowest bids: Unified Field Services Corporation • Page 7, Bidder's General Information, Item #5 "Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract", missing surety phone number and brokerage name and address. All necessary contacts were attainable from hard copy original bid bond received before bid deadline; staff was able to confirm conformity to specifications. Olympus and Associates, Inc. • Page 7, Bidder's General Information, Item #5 "Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract", no phone number for surety was provided, but since agent/broker also represents the surety and because the hard copy original bid bond was received before bid deadline, all necessary contacts were attainable to confirm conformity to specifications. • Page 2, Contractors Name and Address: address provided did not match CSLB address information. Farr Construction Corporation dba Resource Development Company • No deviations. Euro Style Management • Page 7, Bidder's General Information, Item #5 "Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract", no phone number for surety was provided, but since agent/broker also represents the surety and because the hard copy original bid bond was received before bid deadline, all necessary contacts were attainable to confirm conformity to specifications. South Tahoe Public Utility District Bid Results for Project REBID 2023-2024 TANKS COATING TOUCHUPS PROJECT Issued on 05/04/2023; Opened on May 19, 2023 10 AM Unified Field Services Corporation Olympus & Associates Farr Construciton Corp. dba Resource Development Co. Euro Style Management Item# Description U/M I Qnty Unit Price Bid Total Unit Price Bid Total Unit Price Bid Total Unit Price Bid Total BID SCHEDULE A: ECHO VIEW POTABLE WATER TANK 1 Mob/Demob LS 1 $5,000.00 $5,000.00 $10,800.00 $10,800.00 $4,270.00 $4,270.00 $10,000.00 $10,000.00 2 Spot Repairs SQ INCH 1500 $6.00 $9,000.00 $18.00 $27,000.00 $6.50 $9,750.00 $7.00 $10,500.00 3 Large Repairs SF 2400 $25.00 $60,000.00 $19.00 $45,600.00 $43.00 $103,200.00 $40.00 $96,000.00 4 Scaffolding DAILY 20 $300.00 $6,000.00 $900.00 $18,000.00 $800.00 $16,000.00 $2,000.00 $40,000.00 5 Dehumidification DAILY 20 $500.00 $10,000.00 $800.00 $16,000.00 $2,500.00 $50,000.00 $1,000.00 $20,000.00 6 Sealing/Caulking LF 200 $50.00 $10,000.00 $8.00 $1,600.00 $11.50 $2,300.00 $20.00 $4,000.00 Subtotal $100,000.00 $119,000.00 $185,520.00 $180,500.00 BID SCHEDULE B: FOREST MOUNTAIN POTABLE WATER TANK 7 Mob/Demob LS 1 $5,000.00 $5,000.00 $5,500.00 $5,500.00 $4,275.00 $4,275.00 $10,000.00 $10,000.00 8 Spot Repairs SQ INCH 2O00 $6.00 $12,000.00 $20.00 $40,000.00 $6.00 $12,000.00 $7.00 $14,000.00 9 Scaffolding DAILY 10 $600.00 $6,000.00 $900.00 $9,000.00 $700.00 $7,000.00 $2,000.00 $20,000.00 10 Dehumidification DAILY 10 $1,000.00 $10,000.00 $800.00 $8,000.00 $2,500.00 $25,000.00 $1,000.00 $10,000.00 11 Sealing/Caulking LF 200 $50.00 $10,000.00 $8.00 $1,600.00 $11.50 $2,300.00 $20.00 $4,000.00 Subtotal $43,000.00 $64,100.00 $50,575.00 $58,000.00 TOTAL $143,000.00 $183,100.00 $236,095.00 $238, 500.00 ENG/Projects/Water/2023 Tank Coating Touchups/C.1.5 General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Richard Jones, Underground Sewer Repair Supervisor MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: 2023-2025 Sewer Line Spot Repair and Lateral Abandonment Services REQUESTED BOARD ACTION: 1) Find minor irregularities in Robotic Sewer Solutions, Inc.'s bid to be immaterial and waive immaterial irregularities; 2) Award contract to the lowest responsive, responsible bidder, Robotic Sewer Solutions, Inc., in the amount of $187,975.00; and 3) Authorize staff to allow for changes (size estimates or repair site additions) in the Contract not to exceed an additional 10% of the Contract price. DISCUSSION: After publicly advertising, on May 18, 2023 at 10 o'clock a.m. three bids were received for sewer line spot repair and lateral abandonment services through the District's electronic bidding system. Robotic Sewer Solutions, Inc. was the apparent lowest responsive, responsible bidder. Line repairs will be done using the ultra -violet cure in place system liner. The bid submitted by Robotic Sewer Solutions, Inc. contained only minor immaterial irregularities. As indicated in the attached memorandum and bid summary prepared by the Purchasing Agent, staff has found irregularities in all three of the bids received. There is an important distinction between irregularities that are immaterial and ones that are material. Immaterial irregularities may be waived by the Board, in its discretion. Material irregularities generally give the bidder an unfair competitive advantage or contain errors that would permit the bidder to withdraw its bid. Material irregularities may not be waived. The budget for this work includes an additional sum of $25,000 per year over the course of three years from California Tahoe Conservancy (CTC) through reimbursement agreement beginning June 1, 2022 and terminating on March 31, 2025, for a total of $75,000. During the previous contract periods for this work, District Staff worked with CTC to cap off laterals to various vacant parcels owned by CTC. The "lateral abandonments" Richard Jones Page 2 of 2 June 1, 2023 reduce infiltration and inflow to District mains and save the CTC sewer service charges on the applicable parcels. The District expects that there will be additional repairs to add to the list due to ongoing discovery and identification of additional sewer line faults to be repaired. The District's Purchasing Agent has reviewed this item. SCHEDULE: As soon as possible. COSTS: $187,975 ACCOUNT NO: 1022-6055 BUDGETED AMOUNT AVAILABLE: $181,000 2022/23; $25,000 from California Tahoe Conservancy ATTACHMENTS: Bid Summary Spreadsheet; Memo to Board; List of Deviations CONCURRENCE WITH REQUESTED, GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES / NO CATEGORY: Sewer/Water South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe CA 96150 (530) 544-6474 FAX (530) 541-0614 Memorandum To: Board Members Paul Hughes, Acting General Manager Fr: Heidi Baugh, Purchasing Agent Re: 2023-2025 Sewer Line Spot Repairs & Lateral Abandonment Services Bid Date: May 18, 2023 On Thursday, May 18, 2023, at ten o'clock A.M. we received and opened three (3) sealed bids via the District's electronic bidding format for the above -referenced project. Bids ranged from a low of $187,975 to $258,525. A careful review and analysis of each bid showed deviations listed on the attached sheet. See attached spreadsheets for a full breakdown of each bid. Robotic Sewer Solutions Inc. (RSS) is the low bidder. RSS's bid showed only minor deviations or omissions. I contacted the Contractors License Board and was given the following information: ➢ License Number 968766 is current and active. ➢ The company is a corporation. ➢ RSS holds a Class A — General Engineering license. ➢ RSS's CA DIR registration is current and was at the time of bid opening. South Tahoe Public Utility District Bid Results for 2023-2025 SEWER LINE SPOT REPAIRS & LATERAL ABANDONMENTS Issued on 04/28/2023 Bid Due on May 18, 2023 10:00 AM (PDT) Exported on 05/18/2023 Southwest Pipeline & Robotic Sewer Solutions, Inc. Trenchless Corp. Pro -Pipe, Inc. Item # Description U/M Qnty Unit Price Bid Total Unit Price Bid Total Unit Price Bid Total Spot Repair of 2 Lineal feet on 6-inch nominal 1 diameter EA 30 $1,450.00 $43,500.00 $1,660.00 $49,800.00 $1,995.00 $59,850.00 Spot Repair of 2 lineal feet on 8-inch nominal 2 diameter pipe EA 29 $1,400.00 $40,600.00 $1,660.00 $48,140.00 $2,070.00 $60,030.00 Spot Repair of 2 lineal feet on 10-inch nominal 3 diameter pipe EA 16 $1,425.00 $22,800.001 $1,690.00 $27,040.00 $2,070.00 $33,120.00 Spot Repair of 4 lineal feet on 6-inch nominal 4 diameter pipe EA 6 $1,800.00 $10,800.00 $2,600.00 $15,600.00 $2,600.00 $15,600.00 Spot Repair of 4 lineal feet on 8-inch nominal 5 diameter pipe EA 2 $2,200.00 $4,400.00 $2,600.00 $5,200.00 $2,600.00 $5,200.00 Spot Repair of 4 lineal feet on 10-inch nominal 6 diameter pipe EA 2 $2,200.00 $4,400.00 $2,800.00 $5,600.00 $2,600.00 $5,200.00 Spot Repair of 4 lineal feet on 12-inch nominal 7 diameter pipe EA 2 $2,300.00 $4,600.00 $3,000.00 $6,000.00 $2,600.00 $5,200.00 Spot Repair of 4 lineal feet on 15-inch nominal 8 diameter pipe EA 1 $2,400.00 $2,400.00 $3,200.00 $3,200.00 $3,500.00 $3,500.00 Spot Repair of 4 lineal feet on 16-inch nominal 9 diameter pipe EA 2 $2,400.00 $4,800.00 $3,300.00 $6,600.00 $3,500.00 $7,000.00 Spot Repair of 4 lineal feet on 18-inch nominal 10 diameter pipe EA 2 $2,800.00 $5,600.00 $3,900.00 $7,800.00 $3,500.00 $7,000.00 Additional cost per foot on 6" nominal 11 diameter pipe LF 20 $225.00 $4,500.00 $550.00 $11,000.00 $155.00 $3,100.00 Additional cost per foot on 8" nominal 12 diameter pipe LF 10 $250.00 $2,500.00 $550.00 $5,500.00 $155.00 $1,550.00 Additional cost per foot on 10" nominal 13 diameter pipe LF 5 $300.00 $1,500.00 $600.00 $3,000.00 $155.00 $775.00 Additional cost per foot on 12" nominal 14 diameter pipe LF 5 $300.00 $1,500.00 $610.00 $3,050.00 $155.00 $775.00 Additional cost per foot on 15" nominal 15 diameter pipe LF 5 $300.00 $1,500.001 $680.00 $3,400.00 $155.00 $775.00 Additional cost per foot on 16" nominal 16 diameter pipe LF 5 $300.00 $1,500.00 $680.00 $3,400.00 $155.00 $775.00 Additional cost per foot on 18" nominal 17 diameter pipe LF 5 $400.00 $2,000.00 $760.00 $3,800.00 $155.00 $775.00 Lateral abandonment on 6" nominal diameter 18 pipe EA 15 $1,450.00 $21,750.00 $1,600.00 $24,000.00 $2,100.00 $31,500.00 Lateral abandonment on 8" nominal diameter 19 pipe EA 4 $1,400.00 $5,600.001 $1,600.00 $6,400.00 $2,100.00 $8,400.00 Lateral abandonment on 10" nominal 20 diameter pipe FA 1 $1,425.00 $1,425.00 $1,700.00 $1,700.00 $2,100.00 $2,100.00 21 Reinstate laterals FA 3 $100.00 $300.00 $600.00 $1,800.00 $2,100.00 $6,300.00 TOTAL: $187,975.00 $242,030.00 $258,525.00 2023-2025 Sewer Line Spot Repairs & Lateral Abandonment Services Bids Reviewed Bid Opening: 5/18/2023 at 10:00 o'clock a.m. Deviations, omissions, and information gathered during bid analysis of the lowest bids: Robotic Sewer Solutions, Inc. • Page 1, Addenda acknowledged: Bidder inserted "NA". Bidder did however acknowledge the addendum via the Planetbids online bidding system or he would not have been able to submit his bid. • Page 5, Bidders General Information: Item #1, address does not match the address on the Contractor's State License Board website. I contacted the bidder and he indicated that both addresses are valid. • Page 5, Bidder's General Information, Item #5, "Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract" only provided Brokerage company name, and surety representative's name and phone number. I was able to obtain needed information from the Original Hard Copy Bid Bond submitted prior to bid deadline and verify necessary information. Southwest Pipeline & Trenchless Corp. • Page 5, Bidder's General Information, Item #5, "Name, address, and telephone number of surety company and agent who will provide the required bonds on this contract", phone number provided went to message and to date I have not received a call back despite several calls. I called the surety's "attorney in fact" identified on the Bid Bond in an attempt to verify, but reached a recording telling me that the number was invalid. • Page 15, Certification by Contractor's Insurance Broker form was revised/reworded. The revision precluded inserting the insurance companies name(s). Since the insurance broker attached a copy of the Certificate of Insurance to the bid submittal, I was able to verify that the proposed insurers met specifications. Bid Documents specifically state "no changes may be made in the purchase order/contract without written authorization of the District Purchasing Agent". Modification of any bid forms compromises the integrity of the entire bid and is likely to cause the bid to deemed non- responsive. Pro -Pipe, Inc. • Hard copy original Bid Bond was delivered late. During review of the bid bond, I noted that it was "signed and sealed" on "May 18, 2023". The original bid bond was shipped overnight on May 17t" out of Irvine, California. Timing does not work out. Per discussion with the broker, I was informed that they have the authority to date it this way to line up with the actual bid deadline. • Page 5, Bidder's General Information, #3, Contractor's License: Primary Classification: Bidder inserted "CO671601 ". Contacted the bidder to ask what this represented and was told it was a California State Registration number. He indicated he wasn't sure what we were asking for and was not in a place he could ask. We were asking for the primary classification which would have been "A -General Engineering". To date I have not been able to determine what type of State Registration this refers to, and he was not able to either. Page 5, Bidder's General Information, #4, Contractor's DIR Registration Number Expiration Date, bidder inserted "2024" but the expiration date was actually "2025". Page 5, Bidder's General Information, #7, Proposed Method, bidder failed to identify the method to be used in the work. 2 General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Shelly Thomsen, Director of Public and Legislative Affairs MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: Memorandum of Understanding for the South Tahoe Zero Emissions District REQUESTED BOARD ACTION: Direct staff on how to proceed with the Memorandum of Understanding for the South Tahoe Zero Emissions District. DISCUSSION: The District has been collaborating with community partners to identify opportunities to expand system efficiency and reduce greenhouse gas emissions. Examples of past efforts include working with the City of South Lake Tahoe on a greenhouse -gas assessment and working with the SEED Fund on regional solar projects. An opportunity to expand on this regional collaboration is to sign onto the South Tahoe Zero Emissions District Memorandum of Understanding (STEZ MOU). The STZED MOU aims to improve adoption and visibility of renewable energy projects and reduce greenhouse gases. By signing onto the MOU, the District may partner when possible and appropriate to take advantage of economies of scale and coordinate discussions to address current regulatory challenges and grant opportunities that include the STZED's objectives. We may share, discuss, and communicate the results of projects in support of scaling up improved efficiencies, technologies, and systems. The STZED MOU defines a cooperative process. Nothing in the MOU will be construed as creating a binding legal relationship between partners. Regional members include the City of South Lake Tahoe, El Dorado County, South Tahoe Refuse, Lake Tahoe Unified School District, Lake Tahoe Community College, and Barton Health. When the STZED MOU was shared with the Board in February, some edits were suggested. I brought these edits back to the STZED for consideration. While the STZED was open to edits, no edits will be incorporated at this time, as the majority of partners have already taken it to their elected representatives for approval. Any changes would require all partners to take it back to their Boards/Councils/Supervisors. As such, staff is recommending Board discussion to determine the level of interest in signing the STZED MOU as currently written. Shelly Thomsen Page 2 June 1, 2023 SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTI GENERAL MANAGER: YES i !� NO CHIEF FINANCIAL OFFICER: YES NO CATEGORY: Sewer/Water MEMORANDUM OF UNDERSTANDING for the SOUTH TAHOE ZERO EMISSIONS DISTRICT by City of South Lake Tahoe, Barton Hospital, South Tahoe Public Utility District, South Tahoe Refuse, Lake Tahoe Unified School District, Lake Tahoe Community College, and E1 Dorado County December 2022 South Tahoe Zero Emissions District MOU (continued) WITNESSETH: WHEREAS, the latest climate science underscores the necessity for the City of South Lake Tahoe to reduce greenhouse gas emissions by at least 59.2% from 2018 levels by the year 2030, and the City has formally adopted this science -based target, and; WHEREAS, the South Tahoe Zero Emissions District is a grassroots, locally -based effort to increase the adoption of renewable energy projects, and; WHEREAS, CSLT, Barton, STPUD, STR, LTUSD, LTCC, and EDC (the Parties) have determined that the mission of the STZED aligns directly with and strongly supports their respective missions, and; WHEREAS, the Parties have facilities located within a similar region and recognize they can contribute to achieving the science -based target for reducing greenhouse gases, and; WHEREAS, there is scientific consensus regarding the reality of climate change and the connection between human activity, the combustion of fossil fuels that create greenhouse gases, and the warming of the planet, and; WHEREAS, South Lake Tahoe and entire Lake Tahoe region is experiencing the effects of climate change locally, including the increase in extreme wildfire events such as the Caldor Fire, which was described by Cal Fire Chief Chris Anthony as "no longer [unprecedented] given the clear trends associated with drought and a changing climate", and; WHEREAS, the Lake Tahoe region is at severe risk to escalating impacts of climate change locally, with the 2020 State of the Lake Report projecting air temperature increases of 8 degrees Fahrenheit and a 50% reduction of snow by the latter part of the century, and; WHEREAS, local control of our energy resources is in the interest of the Parties for economic and safety reasons, and; WHEREAS, growing engagement in the general community and student population with the realities, challenges, and needs of addressing climate change is necessary to achieve targeted greenhouse gas reductions, and; WHEREAS, the Parties see a higher likelihood of achieving efficiencies of scale, cost effectiveness, and opportunities for grant funding by working together on projects, and; WHEREAS, the Parties agree that they can best support the STIED by working cooperatively to do so, and that by working together as a team they will greatly increase their impact and accomplish far more than can be achieved working individually, Page 2 of 8 South Tahoe Zero Emissions District MOU (continued) NOW THEREFORE, in consideration of the terms and conditions contained herein, the Parties do hereby agree to cooperate in the planning, establishment, implementation, growth and continuance of the South Tahoe Zero Emissions District. Memorandum Section One: Introduction I. PARTIES TO THE MOU The parties to this Memorandum of Understanding (MOU) are: A. City of South Lake Tahoe ("CSLT"), B. Barton Hospital (`Barton"), C. South Tahoe Public Utility District ("STPUD"), D. South Tahoe Refuse (STR"), E. Lake Tahoe Unified School District ("LTUSD"), F. Lake Tahoe Community College ("LTCC"), G. El Dorado County ("EDC"). IL PURPOSE OF THE MOU The purpose of this MOU is to memorialize the agreement of the Parties to collaborate in support of planning, implementing, and growing the South Tahoe Zero Emissions District ("STZED"). III. BACKGROUND OF THE STZED The Parties first came together to memorialize a vision in 2020 to meet all electricity needs for seven entities at every hour of the day with locally -generated renewable energy sources, including increased demand from electrification of transportation, heating, and other sectors. The application to the Department of Energy requested funding for a pilot project involving the City and an affordable housing developer as a first step toward enacting that larger vision. The application was submitted in 2021 and was not funded, however the Parties maintain that commitment and vision. IV. PURPOSE OF THE STZED Participation in the STZED will benefit all the Parties collectively by improving the adoption and visibility of renewable energy projects, distributed energy resources, battery storage, and climate -forward actions in our City and region. Its goals are all concentrated on the reduction of greenhouse gases. Focus areas include but are not limited to the following. A. Partnering when possible and appropriate to take advantage of economies of scale and/or mitigate risk and to coordinate discussions with Federal, State, Page 3 of 8 South Tahoe Zero Emissions District MOU (continued) regional and local agencies to address current regulatory challenges that currently preclude the objectives outlined in the STZED. B. Sharing, discussing, and communicating the results of projects in support of scaling up even broader adoption of improved efficiencies, technologies, and systems. C. Sharing data that allows for tracking of greenhouse gas reductions. D. Participatory learning resulting in the adoption of improved energy efficiencies. V. BENEFITS TO THE PARTIES Participation in the STZED will benefit all the Parties collectively by improving the adoption and visibility of greenhouse gas reducing projects and resultant cost savings. Additionally, each of the Parties will enjoy individual gains in their respective focus areas as follows. A. CSLT: Achieving greenhouse gas reductions goals in municipally owned facilities and community -wide; critical facility resilience. B. Barton: Increase efficiency and sustainability while achieving critical facility resilience in the case of power outages; contribute to community -wide enhanced health benefits of improved air quality. C. STPUD: Increase efficiency and sustainability while maintaining the reliability of STPUD's critical water, wastewater and recycled water system. This will help to optimize productivity, reduce, costs, and streamline operations to meet the needs of present and future generations. D. STR: Achieving reductions in vehicle miles traveled and operational greenhouse gas footprint; critical facility resilience. E. LTUSD: • Alignment between city, county, and school district entities around reduction of greenhouse gas emissions and sustainability. • To prioritize student and entire community health, well-being and learning outcomes when making school facility decisions. • To promote resilience by utilizing the school building as a climate adaptation and climate mitigation tool. • To educate future and current generations how to support a stable climate and economy for all generations. F. LTCC: Set an example for how net zero emissions can be achieved in the education sector, and to be a leader in the basin on responsible climate solutions. Provide robust educational opportunities for the Tahoe basin community utilizing work experience and internships. G. EDC: Increase efficiency, sustainability, and resiliency at county facilities. Page 4 of 8 South Tahoe Zero Emissions District MOU (continued) Memorandum Section Two: Objectives and Operations I. OBJECTIVES OF THE STZED The STZED will work to implement greenhouse gas reducing projects at our respective facilities. The Parties commit to sustained, regular communication for idea and opportunity sharing, project development, cost savings, and for outreach and education celebrating project successes. In the face of increasing severity of weather -related risk and fire posed by climate change, the Parties' objectives include but are not limited to the following. A. Provision of technical guidance, performance evaluation metrics, and data. archiving services for achieving and tracking greenhouse gas reductions. B. Increase the resilience of our critical infrastructure. C. Secure and coordinate resources to support local and regional greenhouse gas reducing projects. D. Accelerate the creation of new, green well -paying jobs. E. Implement greenhouse gas reducing projects as in a timely manner. F. Explore opportunities for locally sited renewable energy development that can provide economic benefit. IL OPERATIONS OF THE STZED The Parties are committed to creating and maintaining an equitable, transparent, accountable and sustainable cooperative working relationship. Accordingly, the Parties will mutually participate in initiating the ongoing work of the STZED. Each of the Parties may offer, at their discretion, opportunities for activities and programs to foster the STZED. The Parties contemplate possible implementation of programs and activities including but not limited to the following. A. Research, and/or host/participate in educational, community and cultural activities. B. Sponsorship and/or participation in, meetings, workshops, conferences, lectures, seminars, demonstrations and other appropriate events. C. Collaborations on grant applications and other funding and cost -efficiency opportunities D. Specific activities and programs implemented under authority of this MOU will be subject to availability of funds and other resources, as well as to the approval of each of the Parties' authorized representatives. E. Each Party will be responsible for costs and expenses incurred by its employees and agents as a result of the activities conducted pursuant to this MOU as stipulated by subsequent MOUs and/or written agreement. Page 5 of 8 South Tahoe Zero Emissions District MOU (continued) This MOU defines a cooperative process between the Parties. Nothing in this MOU will be construed as creating a binding legal relationship between the Parties. This MOU is a broad statement of intent which sets forth the general basis upon which the Parties wish to proceed. No legal liability will arise in respect of any subject matter hereof unless a subsequent binding agreement is negotiated, approved and executed by the Parties. III. ROLES OF THE PARTIES The responsibilities of the Parties will evolve as the STZED matures and expands. As of the inaugural year of this MOU, the responsibilities and commitments of the Parties can be broadly stated as encompassing the provision of the following. • Coordination, scheduling, convening of regular meetings. The Parties agree to work together to annually designate a Coordinator among staff from the Parties. • Promotion of the STZED for purposes of securing external funding. • Sharing of ideas and accomplishments for purposes of educating and inspiring the Parties. • Engagement in considering opportunities for relevant partnerships with one or more of the Parties. Memorandum Section Three: General Conditions I. PARTY DESIGNATION FOR PARTICIPATION. The Parties designate participation in STZED via the following job titles/roles within the individual organization. This will be reviewed and updated as needed. A. For the City of South Lake Tahoe: City Manager and/or Sustainability Coordinator B. For Barton Hospital: Administrative Director of Facilities C. For South Tahoe Public Utility District: Public Affairs and Conservation Manager D. For South Tahoe Refuse: President E. For Lake Tahoe Unified School District: Associate Superintendent, Business Operations Page 6 of 8 South Tahoe Zero Emissions District MOU (continued) F. For Lake Tahoe Community College: Director of Human Resources G. For El Dorado County: Deputy Director, Tahoe Planning & Stormwater Division II. MODIFICATIONS A. This may be modified with the written approval of al the of the Parties, provided that the Part(ies) proposing a modification or amendment submits the same in writing to the other Parties at least (60) days in advance of the proposed modification date. This MOU may be modified with less than sixty days' advance notice if all of the Parties so agree in writing. B. Additional Parties may be added to this MOU in accordance with the above procedure for Modification. Such additions would be memorialized in writing as consecutive amendments to this MOU. III. TERM This MOU shall become effective as of the date it has been executed by all Parties. It may be reviewed periodically as the Parties mutually agree. It shall remain in effect indefinitely unless and until terminated by one or more Parties in accordance with the below Item IV., Termination. IV. TERMINATION Any Party may terminate its participation in this MOU without cause provided that the terminating Party submits written notice to the other Parties at least thirty (30) days in advance of the intended termination date. Signatures will be on the following page. Page 7 of 8 South Tahoe Zero Emissions District MOU (continued) Acknowledged and Agreed In witness whereof, the Parties have executed this MOU on the dates written below. Cristi Creegan Mayor City of South Lake Tahoe Date John Thiel Date General Manager South Tahoe Public Utility District Andrea Salazar Date Associate Superintendent, Business Operations Lake Tahoe Community Unified School District Brenden Ferry Date Deputy Director, Tahoe Planning & Stormwater Division El Dorado County Name Title Barton Hospital Jeff Tillman President South Tahoe Refuse Name Title Lake Tahoe Community College Page 8 of 8 Date Date Date General Manager John Thiel Directors Nick Haven uth T Shane Romsos David Peterson Public Utility D15trict Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6d TO: Board of Directors FROM: John Thiel, General Manager MEETING DATE: June 1, 2023 ITEM - PROJECT NAME: Winter Storms Emergency Response REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. DISCUSSION: The Board declared the Winter Storms Emergency Response as an emergency on March 16, 2023. District staff will provide an update to the Board regarding the status of the emergency. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the emergency action is terminated. The Board must determine by a 4/5 vote that there is a need to continue the emergency action. District staff is requesting that the Board continue the emergency action for the response to the Winter Storms Emergency. As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of emergency throughout California to support the recent winter storm events that hit the state. These storms caused widespread damage and disruption with heavy snow, freezing temperatures, and strong winds causing avalanches, debris flow, and flooding across the state. The emergency proclamation provides critical support for emergency relief efforts, including assistance for local response efforts to address the impacts of the winter storms. The District has proactively tracked its storm -related expenses, including labor, parts, fuel, materials, and contractor assistance. Given the significant costs associated with responding to and recovering from these events, the District will be seeking reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance John Thiel June 1, 2023 Page 2 Program. Under this program, eligible costs may be reimbursed at a 75 percent state and 25 percent local cost share. SCHEDULE: N/A COSTS: $900,000 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3242-23 CONCURRENCE WITH REQUESTED GENERAL MANAGER: YES_ _ ' _ — NO CHIEF FINANCIAL OFFICER: YES_ NO CATEGORY: Sewer/Water General Manager John Thiel ■ TO: FROM: � South Tahoe Public Utility District MEETING DATE ITEM - PROJECT NAME Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 6e Board of Directors David Peterson, Board President June 1, 2023 Resolution No. 3247-23 REQUESTED BOARD ACTION: Adopt Resolution No. 3247-23 in Appreciation of General Manager, John Thiel, for 31 Years of Service. DISCUSSION: Resolution No. 3247-23 is in appreciation of General Manager, John Thiel, for his 31 years of service to South Tahoe Public Utility District. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES ./1) NO f NO CATEGORY: Sewer/Water 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3247-23 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT IN APPRECIATION OF GENERAL MANAGER, JOHN THIEL, FOR 31 YEARS OF SERVICE WHEREAS, John Thiel has worked for the South Tahoe Public Utility District since 1992, for a total of 31 years, serving in the roles of Staff Engineer, Principal Engineer, Engineering Department Manager, and General Manager; and WHEREAS, John's knowledge and experience as a civil engineer allowed him to design and develop dozens of important infrastructure projects which increased and improved the capacity of our community's water and sewer systems; and WHEREAS, during his tenure, John has strengthened productive relationships within the community and is held in high regard by the leadership of our partner organizations and governments in the Basin; and WHEREAS, John directed the District to expand the data driven approach to assess the condition of our system assets to prioritize the repair and replacement of aging assets worth nearly $2 billion. WHEREAS, John led the District's response through the COVID-19 pandemic to ensure staff safety, reliable water and wastewater services, and help customers impacted by the pandemic by expanding the customer assistance program and delaying rate increases. WHEREAS, when the District's entire service area evacuated during the Caldor Fire, John led the Emergency Operations Center to support staff that worked around the clock fixing leaks and moving water throughout the system to provide water for the fire fight and protect the community of South Lake Tahoe. Under his leadership, the EOC worked with fire personnel throughout the fire, repopulation, and restoration efforts to ensure residents returned home to clean drinking water and a fully functioning wastewater system. WHEREAS, under John's leadership, the District secured grant funding to plan and implement hazardous fuel reduction projects on the 100 acres surrounding the wastewater treatment plant and 80 field stations; upsize waterlines; and install fire hydrants for fire suppression. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 WHEREAS, during John's tenure, the District worked closely with community partners to identify opportunities for workforce housing by changing the sewer - connection fee to make fees more equitable. WHEREAS, by placing an emphasis on reducing greenhouse gas emissions, John oversaw the District's purchase of its first electric vehicle, completed a green -house gas assessment, adopted an Environmental Policy, and provided support for the upcoming installation of a 1 MW solar facility at the wastewater treatment plant that will offset one- third of the plant's energy demand. NOW, THEREFORE, BE IT RESOLVED, that the South Tahoe Public Utility District does hereby express appreciation, gratitude and respect to its General Manager, John Thiel, for his many years of dedicated service to the Board, his employees, and the people of South Lake Tahoe. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 3247-23 was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a Regular meeting held on the 1 S' day of June 2023, by the following vote: AYES: NOES: ABSENT: ATTEST: Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District Resolution No. 3247-23 Page 2 June 1, 2023 David Peterson, Board President South Tahoe Public Utility District General Manager John Thiel ■ TO: FROM: � South Tahoe Public Utility District MEETING DATE ITEM - PROJECT NAME Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401 Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5 BOARD AGENDA ITEM 1la Board of Directors John Thiel, General Manager June 1, 2023 Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED, GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES NO NO CATEGORY: General