07-06-2023..ewer 1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, Interim General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 6, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: Paul Hughes, Gary Kvistad, Melonie Guttry, Julie Ryan, Chris Stanley, Trevor Coolidge, Liz
Kauffman, Megan Colvey, Heidi Baugh, Ryan Lee, Bren Borley, Brent Goligoski, Greg Dupree, Stephen
Caswell, Alec MacLean, Shelly Thomsen, Lauren Benefield, Jamie Taylor, Cuz Cullen, Ross Cole
Guests: Robert Christando
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Melanie Guttry announced that the Winter Storms Emergency Response Item is proposed to be
added to the Agenda as Action Item 6g. This item was brought to the District's attention after the
Agenda was published and cannot wait another two weeks to be addressed. This action requires
a 4/5's vote by the Board to be added to the Agenda.
In addition, Consent Item 4a - As Needed Legal Services for Engineering Department, is
requested to be pulled from Consent and moved to Action Item 6h.
Consent Item 4e - Calpers Required Pay Listing by Position, is requested to be pulled from Consent
and moved to Action Item 6i.
Moved Haven Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes to
approve adding Item 6g - Winter Storms Emergency Response to the Agenda.
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar with changes as presented.
REGULAR BOARD MEETING MINUTES: July 6, 2023 PAGE - 2
a. 2022 SEWER LINE SPOT REPAIRS S LATERAL ABANDONMENT SERVICES
(Heidi Baugh, Purchasing Agent)
1) Approved Change Order No. 2 to balance original contract with final quantities, and 2)
authorized Interim General Manager to approve Amendment to Closeout Agreement and
Release of Claims with Robotic Sewer Solutions Inc. for the 2022 Sewer Line Spot Repairs &
Lateral Abandonment Services Contract.
b. FIELD COMMUNICATIONS UPGRADES
(Taylor Jaime, Staff Engineer)
(1) Approved the proposed Scope of Work from Thunderbird Communications to commission
new, and modify existing, field communications instrumentation in an amount not to exceed
$69,000; and, (2) Authorized the Interim General Manager to execute Task Order No. 1 A in the
amount $69,000.
c. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopted Resolution No. 3250-23 which incorporates the Pay Listing by Position for the pay
listing effective May 25, 2023.
d. CALIFORNIA OFFICE OF EMERGENCY SERVICES UNIVERSAL RESOLUTION
(Paul Hughes, Interim General Manager/Chief Financial Officer)
Approved the CalOES Universal Resolution No. 3252-23 required for disaster declaration
funding.
e. DUDEK CONSULTANTS TASK ORDER FOR VEGETATION MANAGEMENT PLANNING
(Chris Stanley, Field Operations Manager)
Approved Task Order No. 1 for Dudek Consultants to complete a vegetation management
plan (VMP) as provided by a California Tahoe Conservancy grant award.
f. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM JOHN JAMES
PARISE JR.
(Ryan Lee, Customer Service Manager)
Rejected the Claim against South Tahoe Public Utility District for losses allegedly sustained by
John James Parise Jr. and request the Joint Powers Insurance Authority (JPIA) to resolve the
Claim.
g. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $6,016,453.50.
h. REGULAR AND SPECIAL BOARD MEETING MINUTES: June i 2023 AND JUNE 19 2023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 1, and June 19, 2023, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Mobile Modular Office Space (Heidi Baugh, Purchasing Agent Julie Ryan, Engineering Department
Manager) Julie Ryan provided details regarding the contract for needed modular office space
and addressed questions from the Board. President Peterson proposed that staff research
REGULAR BOARD MEETING MINUTES: July 6, 2023 PAGE - 3
other alternatives for the interim timeframe in addition to researching a long-term addition
option to the Administration Building. Chris Stanley suggested the District rent a trailer and
require regular snow removal so there are no issues with snowload for the immediate winter
while researching other options for the long-term solution.
b. Baldwin Beach Sewer Realignment Project (Megan Colvey, Senior Engineer) Meaan CDIVeY
provided details regarding the Sewer Realignment Project and addressed questions from the
Board. Julie Ryon provided additional details regarding the partnership with the Forest Service
on this project.
Moved Romsos/Second Exline Peterson Yes Haven YesjRornsos Yes/Sheehan Yes Exline Yes
to authorize staff to execute the Participating Agreement between the South Tahoe Public
Utility District and the United States Department of Agriculture, Forest Service, Lake Tahoe Basin
Management Unit for Taylor Tallac Restoration Sewer Line Relocation Project; (2) Approve the
proposed Scope of Work from Northwest Hydraulic Consultants to provide design and
environmental support services for Baldwin Beach Sewer Realignment Project; and (3)
Authorize the Interim General Manager to execute Task Order No. 12 with Northwest Hydraulic
Consultants in the amount $506,500.
c. Interim General Manager Salary (Liz Kauffman, Human Resources Director) Liz Kauffman provided
details regarding the proposed salary compensation and addressed questions from the Board.
President Peterson reported that the Executive Committee met regarding this item and
recommends approval.
Moved Romsos Second Peterson Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes In lieu of Mr. Hughes salary as Chief Financial Officer, approve salary compensation of
$108.26 per hour for the Interim General Manager.
d. Side Letter Between the District and Stationary Engineers Local 39 and Management Staff (Liz
Kauffman, Human Resources Director) Liz Kauffman provided details regarding the Side Letters of
Agreement for the Union and Management Staff and addressed questions from the Board.
Moved Peterson Second Haven Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to approve Side Letters of Agreement dated July 6, 2023, for both the Stationary Engineers
Local 39 and Management Staff.
e. Ordinance Amending Schedule of Units (Ryan Lee, Customer Service Manager) Ryan Lee provided
details regarding the proposed amendment and Schedule of Units for sewer service charges,
and addressed questions from the Board.
Moved Sheehan Second Haven Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to adopt Ordinance No. 587-23, an Ordinance of the South Tahoe Public Utility District,
amending Administrative Code Section 4.5.6 regarding the Schedule of Units for sewer service
charges.
f. Winter Storms Emergency Response- (Paul Hughes, Interim General Manager/Chief Financial Officer) Paul
Hughes and Julie Ryan provided details regarding the work continuing to be done regarding
the emergency response and addressed questions from the Board.
REGULAR BOARD MEETING MINUTES: July 6, 2023 PAGE - 4
Moved Sheehan Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes to Pursuant to Public Contract Code Section 22050(c), continue the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
g. As -Needed -Legal Services for En Ineerin Department - (Julie Ryan, Engineering Manager) — Julie
Ryan provided details regarding as -needed legal services for the Engineering Department and
addressed questions from the Board.
Moved Haven Second Peterson Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
Approved Amendment B to Task Order No. 13 in the amount of $20,000 for as -needed legal
services with Best, Best & Krieger LLP.
h. CalPERS Required Pay Listing by Position (Greg Dupree, Accounting Manager)
Moved Peterson Second Sheehan Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes to adopt Resolution No. 3251-23 which incorporates the Pay Listing by Position for the pay
listing effective June 3, 2023.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos provided details regarding the Operations Committee Meeting held on June 12,
2023.
President Peterson provided details regarding the Ad -Hoc General Manager Recruitment
Committee meetings held June 19, 2023 and at 1:15 p.m. today.
8. BOARD MEMBER REPORTS:
Director Exline provided details regarding his discussion with Sara Letton of the City of South Lake
Tahoe regarding California Public Utility Code existing Tariff structure.
9. EL ❑ORADO WATER AGENCY PURVEYOR REPORT:
President Peterson reported he attended the regular meeting on June 14, 2023.
10. STAFF/ATTORNEY REPORTS:
Liz Kauffman reported that Koff & Associates has received more than 90 applications for the
General Manager recruitment and is reviewing applications now. The next committee meeting
will be July 14, 2023, to review the finalist applications with interviews scheduled for July 31, 2023.
Chris Stanlev provided an update regarding a sewer spill from a private line on Tuesday, June 27.
The incident was not the District's fault but assisted with cleanup. He further reported regarding a
Diamond Valley Ranch spill which was confined in dirt and cleaned up. Lastly, a vehicle hit one of
the District's hyrants on Herbert Drive and it was fixed and back in service by that evening.
Stephen Caswell reported that the Waste Water Treatment Plan flows were up a bit, but nothing
severe, for the holiday weekend.
11. INTERIM GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update
Reported that the Board selected Jones Mayer located in Citrus Heights to provide general
counsel services. The Contract is being reviewed with a final version being brought to the
Board on July 20, 2023.
REGULAR BOARD MEETING MINUTES: July 6, 2023 PAGE - 5
Provided an update regarding the County paving projects
Provided an update regarding the District Annual Picnic/Longevity Awards, and recognized
Rod MacLean for 25 years of service, Simon Cuevas for 30 years, and Pat Dolan for 40 years.
He further acknowledged Customer Service for Crew of the Year and Rachel Kallas for
Emloyee of the Year.
President Peterson recused himself at 3:40 p.m.
• Paul Hughes provided a Tahoe Keys Water Update
President Peterson rejoined the meeting at 3:44 p.m.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
13. BREAK AND ADJOURN TO CLOSED SESSION: 3:45 p.m.
RECONVENE TO OPEN SESSION: 4:39 p.m.
a. Pursuant to Government Code Section 54957(a) Conference with Labor Negotiators re:
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: Paul Hughes, CFO/Interim General Manager; Liz
Kauffman, Human Resources Director.
No reportable Board Action
b. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
ADJOURNMENT: 4:40 p.m.
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Akn�-
Melonie Guttry, Executive Se ices Manager/
Clerk of the Board
South Tahoe Public Utility District
David Pe erson, Board President
South Tahoe Public Utility District