08-03-2023u -TH TA
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS ~ Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, Interim General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 3, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan
Absent: Director Exline
Staff: Paul Hughes, Keith Collins, Shannon Chandler, Julie Ryan, Chris Stanley, Shelly Thomsen, Steve
Caswell and Greg Dupree
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE AUDIENCE: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Sheehan/Second Haven/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Absent
to approve the Consent Calendar as presented.
a. AS -NEEDED SPECIAL LEGAL COUNSEL FOR PUBLIC CONTRACTS
(Julie Ryan, Engineering Department Manager)
Authorized Interim General Manager to execute Task Order No. 14 with Best, Best, & Krieger
LLP, in an amount not to exceed $35,000.
b. ENVIRONMENTAL SCIENCE RESEARCH INSTITUTE GIS SMALL UTILITY ENTERPRISE LICENSE
AGREEMENT RENEWAL
(Chris Skelly, Information Technology Manager)
Authorized staff to renew the Small Utility Enterprise License Agreement (SUELA) for three
additional years, with the ESRI, for access to the ESRI term license software in the amount of
$85,200.
REGULAR BOARD MEETING MINUTES: August 3, 2023 PAGE -2
c. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, Chief Financial Officer/Interim General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
d. RECEIVE AND FILE: PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,378,310.25.
e. REGULAR BOARD MEETING MINUTES: July 202023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 20, 2023, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Stanford Camp Electrical and Generator Building Emergency Replacement Project (Julie Ryan,
Engineering Department Manager) — Julie Ryan provided details regarding the location and scope
of work for the project rebuild. The new location will provide good access in the winter and will
be out of the avalanche zone. Plans and specifications are in process on an accelerated
timeline to complete certain components before winter. Julie Ryan, Chris Stanley, and Paul
Hughes addressed questions from the Board.
Moved Haven Second Romsos Peterson Yes Haven Yes Rornsos Yes Sheehan Yes Extine
Absent to (1) Approve proposal from Water Systems Consultants, Inc. to develop plans and
specifications in support of the emergency replacement of the Stanford Camp Electrical and
Generator Building; and (2) Authorize the Interim General Manager to execute Task Order No.
3A with Water Systems Consultants, Inc., in the amount of $ 228,895.00.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
As the liaison for El Dorado County, Director Haven had no report but invited any thoughts or
issues for future discussion.
Director Romsos reported the Executive Committee met with the District's new General Counsel,
Keith Collins, and discussed the transition process of general counsel services. He also reported
that the Board of Directors selected Paul Hughes for the General Manager position after
interviews on Monday, July 315t. He thanked Julie Ryan and all staff members who submitted
applications and asked for staff's support of Paul Hughes in his new role.
President Peterson introduced and welcomed Attorney Collins with Jones Mayer law firm.
8. BOARD MEMBER REPORTS: None
9. STAFF/ATTORNEY REPORTS:
a. Attorney Coffins thanked the Board for the warm welcome and the opportunity to serve the
District and community.
10. INTERIM GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update
• Indian Creek Reservoir algae bloom is in warning status for cyanobacteria and the District will
test the water again at the end of this month.
REGULAR BOARD MEETING MINUTES: August 3, 2023 PAGE - 3
• Due to warm temperatures, concrete work on the secondary clarifier will take place on
August 1 Ot" at 3:00 a.m. Residents in the area will be notified.
• The California Association of Sanitation Agencies Conference is scheduled for August 9-1 1,
2023, in San Diego and the California Special Districts Association Annual Conference in
Monterey is scheduled for August 28-31, 2023.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 2:20 p.m.
RECONVENE TO OPEN SESSION: 2:53 p.m.
a. Pursuant to Government Code Section 54957(a) Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, CFO/Interim General
Manager; Liz Kauffman, Human Resources Director.
No reportable Board Action
b. Pursuant to Government Code Section 54957(a) Conference with Labor Negotiators:
Memorandum of Understanding with Management Group. Present at this Closed Session
will be Agency Negotiators: Paul Hughes, Chief Financial Officer/Interim General Manager;
and Liz Kauffman, Human Resources Director.
No reportable Board Action
c. Pursuant to Government Code Section 54957(b) (1) consider the appointment of a public
employee - General Manager.
No reportable Board Action
ADJOURNMENT: 2:54 p.m.
Mid Peterson, Board President
South Tahoe Public Utility District
Shannon Chandler, Administrative Asst./
Asst. Clerk of the Board
South Tahoe Public Utility District