2023.09.07 District Board Agenda Packet 09-07-2023IWer 1950 'J
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, September 7, 2023 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, President
Nick Haven, Director
BOARD MEMBERS Kelly Sheehan, Director
Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than four individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. Secondary Clarifier No. 1 Rehabilitation Project
(Stephen Caswell, Principal Engineer)
(1) Hold a Public Hearing at 2:01 p.m. to receive comments regarding the designation of
the Project as "substantially complex" under Public Contract Code Section 7201; (2)
Pursuant to the facts, find the Project substantially complex and require a 10% retention
limit; and, (3) Authorize staff to advertise for construction bids for this Project.
b. Wastewater Treatment Plant 1.339MW Solar Array
(Julie Ryan, Engineering Department Manager)
(1) Hold a Public Hearing at 2:02 p.m. to receive public comments regarding the
Mitigated Negative Declaration of Environmental Impact; (2) Certify the Mitigated
Negative Declaration of Environmental Impact; and, (3) Authorize the filing of a Notice
of Determination with the El Dorado County Clerk.
REGULAR BOARD MEETING AGENDA -September 7, 2023 PAGE - 2
C. City of South Lake Tahoe - Barton Avenue and 2nd Street Drainage Project
(Adrian Combes, Senior Engineer)
Authorize staff to reimburse the City of South Lake Tahoe up to $165,000 for relocation of
District facilities.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Legislative Update (Shelly Thomsen)
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
b. Indian Creek Reservoir Cyanobacteria Update
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
08/17/2023 - 2:00 p.m. Regular Board Meeting at the District
09/04/2023 - Labor Day Holiday District Offices Closed
Future Meetings/Events
09/13/2023 - 10:00 a.m. El Dorado Water Agency Meeting in Placerville
09/ 18/2023 - 3:30 p.m. Operations Committee Meeting at the District
09/19/2023 - 8:00 a.m. Employee Communications Committee Meeting (Exline Representing)
09/21 /2023 - 2:00 p.m. Cancelled - Regular Board Meeting at the District
10/05/2023 - 2:00 p.m. Regular Board Meeting at the District
ADJOURNMENT (The next Regular Board Meeting is Thursday, October 5, 2023, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA - September 7, 2023 PAGE - 3
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, September 7, 2023
ITEMS FOR CONSENT
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continue the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. WATER AND SEWER RATE STUDIES
(Paul Hughes, General Manager)
Approve the proposal from HDR Engineering to conduct comprehensive water and sewer rate
studies at the estimated cost of $59,825.
c. JUNE 30, 2023 PRELIMINARY FISCAL YEAR END FINANCIAL STATEMENTS
(Paul Hughes, General Manager)
Receive and file the June 30, 2023 Preliminary Income Statement and Balance Sheet Reports
d. 2023 FLAGPOLE 2 - IROQUOIS 2 TANKS RECOATING PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorize the General Manager to execute Change Order No. 1 to Farr Construction
Corporation, dba Resource Development Group, in the amount $33,843.
e. RAS PUMP STATION BUILDING REHABILITATION PROJECT
(Megan Colvey, Senior Engineer)
1) Approve the proposed Scope of Work from Carollo Engineers, Inc., for engineering design
services for the RAS Pump Station Building Rehabilitation Project; and 2) Authorize the General
Manger to execute Task Order No. 30 to the Master Services Agreement with Carollo
Engineers, Inc. in the amount of $62,789.
f. 2023 FILTERS NO. 3 AND NO.4 REHABILITATION PROJECT
(Megan Colvey, Senior Engineer)
Authorize staff to advertise for Bids for the 2023 Filters No. 3 and No. 4 Rehabilitation Project.
g. REBID 2023-2024 TANK COATINGS TOUCHUP PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorize the General Manger to sign Notice of Completion to be filed with the El Dorado
County Clerk for the REBID 2023-2024 Tank Coatings Touchup Project.
h. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopt Resolution No. 3256-23 which incorporates the Pay Listing by Position for the pay listing
effective August 31, 2023.
REGULAR BOARD MEETING AGENDA - September 7, 2023 PAGE - 4
L KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT, PHASE 3
(Trevor Coolidge, Senior Engineer)
1) Approve DOWL's Proposal for continued permitting support on the Lookout Tank Access
Road Project, in addition to construction and as -built services for the Keller -Heavenly Water
System Improvements Project; and 2) Authorize the General Manager to execute Task Order
No. 2 in an amount not to exceed $20,935.
j. PURCHASE OF TWO 2023 PLUG-IN HYBRID SUV'S
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approve the purchase of two new plug-in hybrid SUV's for the Engineering and Information
Technology Departments through the State of California Department of General Services
Contract in the total amount of approximately $82,570 including tax.
k. PURCHASING POLICY UPDATE
(Heidi Baugh, Purchasing Agent)
Adopt Purchasing Policy Update
I. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $3,603,104.76
m. REGULAR BOARD MEETING MINUTES: August 17, 2023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve August 17, 2023, Minutes
General Manager
Paul Hughes
5outh Tahoe
Directors
NiHaven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Winter Storms Emergency Response
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
continue the emergency action to respond to the Winter Storms Emergency pursuant to
Resolution No. 3242-23.
DISCUSSION: The Board declared the Winter Storms Emergency Response as an
emergency on March 16, 2023. District staff will provide an update to the Board
regarding the status of the emergency.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
response to the Winter Storms Emergency.
As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of
emergency throughout California to support the recent winter storm events that hit the
state. These storms caused widespread damage and disruption with heavy snow,
freezing temperatures, and strong winds causing avalanches, debris flow, and flooding
across the state. The emergency proclamation provides critical support for emergency
relief efforts, including assistance for local response efforts to address the impacts of the
winter storms.
The District has proactively tracked its storm -related expenses, including labor, parts,
fuel, materials, and contractor assistance. Given the significant costs associated with
responding to, and recovering from, these events, the District will be seeking
reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance
Paul Hughes
September 7, 2023
Page 2
Program. Under this program, eligible costs may be reimbursed at a 75 percent state,
and 25 percent local, cost share.
SCHEDULE: N/A
COSTS: $1,400,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3242-23
CONCURRENCE WITH REQUESTED ACTION -
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
fi<Lo7
CATEGORY: Sewer/Water
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Water and Sewer Rate Studies
REQUESTED BOARD ACTION: Approve the proposal from HDR Engineering to conduct
comprehensive water and sewer rate studies at the estimated cost of $59,825.
DISCUSSION: Fiscal year 2023/24 is the fifth and final year of the current Proposition 218
authorized five-year rate schedule. To continue funding the District's long-term Capital
Improvement Plan (CIP), a new five-year rate schedule needs to be developed by a
rate consultant and implemented by the Board.
Shawn Koorn with HDR Engineering, has been the District's rate consultant since 2011
and has developed several comprehensive rate studies for the District. Attached is a
proposal from HDR to develop new water and sewer rate studies for the District. The
purpose of these studies is to determine the service charge rates for a five-year period
(2024/25 - 2028/29) necessary to fund District operations and complete various levels of
the water and sewer CIP. The attached proposal includes rate design development
with alternative structures, virtual project meetings and two public presentations. The
estimated cost for the Proposed Scope of Work is $59,825, which is the same cost for the
studies performed five years ago. If the District desires to expand upon the Scope of
Work, or would like the consultant to attend additional meetings, the associated costs
will be billed on a time -and -materials basis.
Shawn Koorn, Associate Vice President with HDR, has extensive experience with the
District and other agencies in and around the Basin and is assigned as the Project
Manager for the proposed work.
Paul Hughes
Page 2
September 7, 2023
SCHEDULE: N/A
COSTS: $59,825
ACCOUNT NO: 10/2050-4440
BUDGETED AMOUNT AVAILABLE: $60,000
ATTACHMENTS: HDR Proposal
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES —Ad NO
CHIEF FINANCIAL OFFICER: YES NO
South Tahoe Public Utility District I Scope of Services �J�
2023 Water and Sewer Rate Study Update
South Tahoe Public Utility District
Water and Sewer Rate Study Update
Project Management
This task includes the general project management activities that are required to complete the
project on -time and within budget. This includes allocating the appropriate labor resources to
the project and working with the District's Project Manager to schedule project meetings and
provide regular progress reports. As a part of the study, HDR's project manager will provide a
progress report with each invoice detailing the status of the study, status of the project schedule,
and budget.
Deliverables from Task 1
✓ Coordination with the District's Project Manager
✓ Monthly progress report of project status, schedule, and budget
Task 2 —Data Collection
A written data request will be provided to the District which will provide a list of the data required
to complete the water and sewer rate study. If the District determines some data or information
may be time consuming or unavailable, HDR will work with the District to resolve any data issues
and look for alternatives. Given the prior rate studies completed for the District it is anticipated
that the data should be, for the most part, readily accessible and available.
Deliverables from Task 2
✓ Initial written data request
✓ Review and organization of the data by District
✓ Identification of outstanding data needs
Task 3 project Kick -Off Meeting
Given the past studies completed for the District the initial project "kick-off" meeting will be held
virtually. It is proposed that this meeting be approximately one hour in length and attended by
HDR's Project Manager and Task Lead. Given HDR's past experience with the District, the main
objective of this meeting is to discuss key goals for the study, review the approach/scope of
services, schedule, and review the data provided by the District and identification of outstanding
data needs. This meeting will also allow the District to provide input into the development of the
technical analyses that will be developed to support the proposed water and sewer rates.
Deliverables from Task 3
✓ A virtual meeting approximately one hour in length and attended by the HDR PM and Task
Lead
Task 4 Revenue Requirement Analysis
The development of the revenue requirement analyses is the first major analytical portion of the
comprehensive water rate study process. HDR will develop a revenue requirement analysis for
both the water and sewer utilities using generally accepted rate -setting methodologies. The
South Tahoe Public Utility District I Scope of Services �J�\
2023 Water and Sewer Rate Study Update
revenue requirement analyses will be developed using the District's specific operational and
capital costs for the water and sewer utilities. This portion of the study entails reviewing the
various sources of funds (revenues) and comparing them to the applications of funds (expenses)
of the water and sewer utilities, while considering the prudent and proper funding for annual
operation and maintenance (O&M) and capital expenditures. It determines —if necessary —the
need for any future revenue (rate) adjustments. A more detailed discussion of the various steps
involved in developing the revenue requirement analysis is provided below.
Step 1— Selection of a Test Period
A "test period" refers to a time frame of reference for the accumulation of revenues, expenses,
and consumption data. Consistent with past studies, it is proposed to develop a ten-year
projected review period. A projected time period of FY 2025 — FY 2034 is proposed and will be
based on the adopted FY 2023, and if available the FY 2024, budget.
Step 2 — Method of Accumulating Costs
The next decision is to determine the basis or method of accumulating costs. A "cash basis"
methodology is proposed for the revenue requirement analysis. This generally accepted
methodology sums operation and maintenance expenses, taxes/transfer payments, debt service
and capital improvement projects funded annually from rates. This is also the approach used in
the prior water and sewer rate studies completed for the District.
Step 3 — Accumulation of Revenues and Expenses
Once the test period and method of accumulating costs has been determined, HDR, in
collaboration with District management and staff, will develop the test period revenue
requirement.
Water and sewer O&M expenses will be based on the District's current adopted, or projected,
budget(s). The budgeted expenses will be projected for the ten-year period based on historical
increases in costs (i.e., inflation) that the District has experienced and known changes to
operating costs in future years.
The starting point for projecting capital costs (expenditures) will be the water and sewer capital
improvement plan (CIP). This document should provide the anticipated capital projects for the
projected ten-year period. A major component of this capital improvement funding analysis is
the attempt to maximize capital projects while minimizing rate impacts to customers as feasibly
possible. Through an iterative process, a final capital funding plan will be developed that reflects
the District management approach and funding needs, while providing rate transition plans for
both water and sewer from a financial and rate setting perspective.
In developing the final water and sewer revenue requirement, a number of financial planning
aspects are also considered. These include, but are not limited to, debt service coverage ratios,
minimum operating and capital reserves, and minimum annual funding for renewal and
replacement of infrastructure.
At the completion of the draft revenue requirement, a virtual project meeting will be held with
District staff to review and discuss the study data, assumptions, and preliminary results. Based
on the review, HDR and the District will develop a final revenue requirement analysis for the
water and sewer utilities.
South Tahoe Public Utility District I Scope of Services
2023 Water and Sewer Rate Study Update
Deliverables as a Result of Task 4
✓ A revenue requirement analysis for the projected ten-year period
✓ Projection of water consumption, customers, and revenues
✓ Projection of sewer flows, customers and, revenues
✓ Capital funding plans for water and sewer within each revenue requirement analysis
✓ Recommendations regarding key financial indicators (e.g., debt service coverage, capital
replacement, annual target for reserve fund balance)
✓ A two-hour virtual project meeting to review draft revenue requirement analysis. The
meeting will be attended by the HDR's Project Manager and Task Manager for the rate
study.
Task 5 — Cost of Service Analysis
In simplified terms, a cost of service analysis proportionally distributes the previously developed
revenue requirement between the customer classes of service (e.g., residential, commercial) for
the water and sewer utilities. The basis for establishing water and sewer rates that are
proportional and defendable has traditionally been cost of service principles and
methodologies.'
The State of California has certain well -established legal constraints regarding utility ratemaking,
of which Proposition 218 (California Constitution Article XIII D) is at the forefront. In short,
Proposition 218 requires the utility to establish cost -based and proportional rates for the services
provided. This includes both the amount of revenue collected from the rates, and also the level
of the fixed and/or consumption/volume charges. This task is designed to specifically address the
requirements of Proposition 218 to provide a cost -basis for both the fixed and consumption
based water charges and the proportionality for each customer class of service (i.e., rate
schedule). Sewer rates are based on a fixed month Equivalent Residential Unit (ERU) so the
analysis reflects the rate based on the characteristics of an ERU.
A brief discussion of the major steps associated with the proposed water and sewer cost of
service analysis is provided below.
Step 1— Selection of Test Period
For water and sewer, a cost of service analysis typically reviews a one-year period to establish
cost -based rates. For cost of service purposes, allocating the FY 2025 revenue requirement for
each utility is appropriate.
Step 2 — Selection of the Method to Accumulate Costs
The cash basis is the method used in the prior cost of service analysis and the approach proposed
for this study.
Step 3 — Functionalization and Allocation of Expenses — The next step in the cost of service
' Generally accepted cost of service principles and methodologies are best defined and discussed within
the American Water Works Association M1 Manual, Principles of Water Rates, Fees and Charges, and
Water Environment Federation Manual of Practice #27.
South Tahoe Public Utility District I Scope of Services �J�\
2023 Water and Sewer Rate Study Update
analysis is to functionalize the data. Functional ization refers to the arrangement of cost data into
its basic cost categories. For a water utility, this typically takes the form of source of
supply/production, treatment, transmission, distribution, etc. For a sewer utility, this reflects,
collection, pumping, and treatment. Given functionalized costs, the costs are then allocated to
the appropriate cost component(s). Allocation of water involves determining whether each
specific cost or account item was incurred to meet a consumer's commodity (flow), capacity
(peak flow), customer, or fire protection -related needs. For sewer this involves determining
which costs are related to volume of wastewater, and the strength of the wastewater
(Biochemical Oxygen demand and Suspended Solids). Allocation will be based on generally
accepted cost of service techniques (i.e., AWWA M1 Manual, WEF MOP #27) and the District's
specific system and customer characteristics
Step 4 — Determination of Classes of Service
As a part of this study, HDR will review with the District the current customer classes of service
and discuss whether modifications or changes are suggested or required. HDR will re -confirm
with the District the appropriate classes of service for this study.
Step 5 — Review of Customer Consumption Use
An important objective of the cost of service is to provide the basis for consumption based water
rates. This step will review the water billing data (metered water consumption) of the District's
customers and confirm or adjust the requirements to reflect the current usage patterns.
Step 6 — Distribution of Expenses
The cost of service proportionally distributes the allocated costs to customer classes of service
(e.g., residential, commercial) using distribution factors. HDR will develop factors that are
proportional to the customer classes of service, and which rely on District -specific data. In
particular, the development of the commodity and capacity distribution factors for water and
flow and strength for sewer will require a significant level of care and effort. Based upon the prior
step, HDR will have reviewed the individual customer billing data in order to sort and analyze
consumptive use.
Step 7 — Summary of the Cost of Service
From the above process, a summary page of the cost of service for water and sewer utilities
developed. The summary page compares the difference between the current level of rate
revenues received from each class of service, and the distributed cost of service for each class.
This provides an understanding of the relationship between the costs each customer class of
service places on the system and the revenues received from the customers. From this summary,
a determination can be made as to the rate adjustments, by class of service, which are reflective
of cost responsibility.
Step 8 — Development of Average Unit Costs
The cost of service provides the distribution of costs to each class of service, but it also provides
average unit costs, or cost -based water and sewer rates. These cost -based water rates are used
for the development of the final proposed water rates. Average unit costs also provide the
District with an understanding of the cost/rate relationship between fixed and variable costs, as
well as provide the cost -basis for the fixed and consumption (usage) charges for the proposed
water rates. Unlike water, sewer rates are based on an ERU basis where each customer class is
South Tahoe Public Utility District I Scope of Services �J�\
2023 Water and Sewer Rate Study Update
assigned a multiplier that represents the appropriate volume and strength compared to a single
family residence (i.e., 1 ERU).
At the conclusion of the draft cost of service analysis, a two-hour virtual project meeting will be
held with District staff to review and discuss the assumptions, analysis, and policy level
discussions as a result of the cost of service analysis. The HDR Project Manager and Task Lead will
participate in the virtual project meeting.
Deliverables as a Result of Task 5
✓ Review of the customer classes of service and determine revisions for cost distribution or
rate design alternative purposes
✓ A review of the consumption characteristics of the District's customers to confirm the
approach to the billing of water consumption
✓ A proportional distribution of the water revenue requirement to the customer classes
✓ A proportional distribution of the sewer revenue requirement on a per ERU basis
✓ A summary of the average unit costs (cost -based rates)
✓ A two-hour virtual project meeting
Task 6 Mate Design Analysis
The starting point for the rate design process is understanding the District's rate design goals and
objectives. Among the key rate design objectives is to have cost -based, sustainable, and
defendable rates. The development of the revenue requirement analysis and cost of service
analysis is designed to specifically address the issues of adequate funding, provided through
proportional rates. This task will focus on developing a simple and acceptable rate structure using
the findings, conclusions, and recommendations for the revenue requirement (Task 4) and cost
of service analysis (Task 5).
As a part of this task the current water and sewer rate designs will be reviewed to confirm how
well they align with the District's current rate -setting goals and objectives. In Task 5, Step 5
(Review of Customer Consumption Use) HDR will have reviewed the basis for charging the
consumption rates for water and per ERU for sewer. As a part of this task, HDR will utilize the
information from the prior task to inform the discussion about the proposed water and sewer
rate structure. The cost of service analysis will have calculated average unit costs, or the cost -
basis for the proposed water rate designs and Costs per ERU for sewer.
As a part of this study, HDR will work with the District to review the current water rate designs
and develop up to two (2) alternative water rate structures for the District to review and consider.
HDR will develop rates for a five-year period, assuming annual adjustments. For each rate design
developed, HDR will discuss the advantages and disadvantages of the particular structure. In
addition, bill impacts (i.e., bill comparisons) will be developed for each rate design which clearly
illustrates and highlights the impacts to customers across various levels of usage. These will be
presented in both table and graphical format. Finally, comparable utility bill comparisons will be
provided to help demonstrate the competitiveness of the District's water rates to other water
and sewer agencies of similar size and/or geographic location.
Deliverables as a Result of Task 6
South Tahoe Public Utility District I Scope of Services �J�\
2023 Water and Sewer Rate Study Update
✓ Review of the District's rate design goals and objectives
✓ Review of the District's current water rates and development of up to two rate design
alternatives for each customer class of service
✓ A one -hour virtual project meeting call to review and discuss the draft rate designs
✓ Bill comparisons and graphs for the rate design alternatives developed
✓ Proposed rates for a five-year period
✓ Neighboring bill comparisons for comparable water and sewer utilities
Task 7 — Written Report
At the completion of the rate analysis, HDR will develop a draft written reports for the water and
sewer rate studies. The written reports are intended to be comprehensive in nature and
document the activities undertaken as a part of the water and sewer analyses, along with our
findings, conclusions, and recommendations. Within our reports, HDR provides an appendices of
the technical analyses undertaken for each utility. HDR will provide an electronic copy (Adobe
Acrobat PDF) of the draft water and sewer reports to the District for its review and comment.
Comments, suggestions, or corrections from the District or District legal counsel concerning the
draft reports will be incorporated into the draft final reports. HDR will provide an electronic
version of the draft final reports to the District. At the conclusion of the study, HDR will
incorporate final legal comments from the District's legal counsel, and final policy direction from
the District Council (i.e., adopted rates, Proposition 218 notice, rate ordinance). HDR will provide
to the District an electronic copy of the final reports.
Deliverables as a Result of Task 7
✓ Electronic copies of each the draft and draft final water and sewer reports.
✓ Electronic copies (Microsoft Word and Adobe Acrobat PDF) of the final reports
Task 8 -J Public Meetings and Presentations
HDR has included within the labor and fee estimates two public presentations. HDR will develop
the presentation materialsz for these meetings and HDR's Project Manager will make the
presentations. Any public meetings beyond the two meetings anticipated by the District and HDR
shall be billed on a time -and -materials basis.
Deliverables as a Result of Task 8
✓ Two public presentations to present the study approach, conclusions, and
recommendations
✓ Development of presentation materials based on the technical analyses completed as
part of this study
This concludes the proposed project approach (scope of services) for this District's study.
2 The District will be responsible for the development and mailing of the Proposition 218 Notice.
South Tahoe Public Utility District I Scope of Services �1J�
2023 Water and Sewer Rate Study Update
Schedule
A comprehensive rate study generally takes four to six months to complete. In discussion with
District staff, the proposed water rates will be presented in the spring 2024 and implemented at
the start of FY 2025 (July 111, 2024).
Hourly Billing Rates
Our proposed hourly rate schedule, by classification, is provided below. These hourly rate
schedules will be in effect during the course of the study.
HDR Hourly Rate Schedule
July 2023 through June 2024
Project Manager and QA/QC $320.00/hour
Task Lead/Assistant PM $245.00/hour
Financial Analyst $125.00/hour
Project Accounting/Admin $130.00/hour
The billing rates shown above cover payroll cost, employee benefits, and HDR overhead
and profit.
Expense<
Vehicle Mileage (per mile)
Black/White Photocopies (per copy)
Color Copy (per copy)
Current Federal Travel Regulation (FTR)
$0.05 to $0.09
$0.15 to $0.30
No markup on expenses. Other direct expenses (e.g., parking, mileage, airfare, etc.) are
billed at cost.
Agreed to out of scope work shall be billed using the hourly billing rates in effect at the time of
the service provided.
Project Fee Estimate
Given the above hourly billing rates and the proposed scope of services, HDR has developed a
detailed fee proposal for the District's water and sewer rate study update.
South Tahoe Public Utility District I Scope of Services
2023 Water and Sewer Rate Study Update
Task
Task Description
Total
Task 1
Project Management
$3,360
Task 2
Data Collection
1,800
Task 3
Project Kick-off Meeting
2,510
Task 4
Revenue Requirement Analysis
11,470
Task 5
Cost of Service Analysis
14,080
Task 6
Rate Design Analysis
9,460
Task 7
Written Report
6,890
Task 8
Public Meetings and Presentations
6,600
Total Labor $56,170
Total Expenses $3,655
Grand Total Fees $59,825
General Manager
Paul Hughes
Directors
Nick Haven
uth T
Shane Romsos
David Peterson
Public Utility D15trict
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: June 30, 2023 Preliminary Fiscal Year End Financial
Statements
REQUESTED BOARD ACTION: Receive and file the June 30, 2023 Preliminary Income
Statement and Balance Sheet Reports
DISCUSSION: The District auditors, Mann, Urrutia, Nelson CPA's and Associates,
recommend that the District's quarterly Financial Statements be placed on the Board
meeting Agenda for receipt and filing by the Board of Directors. Attached are the June
30, 2023, preliminary fiscal year-end Income Statements and Balance Sheet for the
Water and Sewer Funds. The auditors will conduct their field work in September 2023
and the final year-end financial statements are expected to be complete by mid -
November, so the financial statements attached to this report are still considered
preliminary. The auditors will provide a report to the Finance Committee and entire
Board of Directors at a Board meeting in November or December.
Water and sewer service charge revenues through the fourth quarter ending June 30,
2023, are at 96% and 100% of budget. Sewer service charges are slightly over budget
by $72,286 due to additional sewer capacity sold, while water service charges are
below budget by $626.325 due to record low consumption throughout the year. When
we prepared the budget for fiscal year 2023/24, we anticipated that 2022/23 year-end
water revenues would be below budget by approximately $420,000 and assumed that
the low water consumption would be similar in 2023/24. As you can see, the actual
year-end water service charge revenue loss was approximately $206,000 greater than
we anticipated back in December 2022. Other revenues included in the category
"Charges for Sales and Services" include capacity fees, permit fees, and physical
connection fees, the majority of which are usually collected near the beginning or end
of the fiscal year, during construction season. During the year there were quite a few
more water service connection requests than normal, as well as a large commercial
connection for the Sugar Pine development which was originally expected to occur in
Paul Hughes
Page 2
September 7, 2023
fiscal year 2022. This is why the total water connection and service fees are at 217% of
budget. For the first time in several years, sewer connection and service fees ended the
year below budget at $723,000, just 79% of the annual budget. The fiscal year 2023/24
budget and succeeding forecasted years assume an annual decrease of 10% in sewer
capacity fees to account for a declining inventory of buildable lots in the District's
service area. Combined water and sewer property tax revenue is at 109% of budget
through June 30, 2023 due to actual property transfers being greater than El Dorado
County estimated. For the year, total investment earnings are at 102% of budget or
$460,000. Grant revenue came in well below budget, but this is just a timing issue. We
anticipated most of this when we were forecasting the year-end numbers, but more
FEMA funding is delayed than we originally expected. We originally expected to
receive more of the FEMA funds for fuel reduction grants and backup power supply
solutions by year end. I expect the remaining amount of these funds will now be
received during fiscal year 2023/24. Total water and sewer combined "other income"
came in above budget (137%) due to additional hay sales at DVR, and the
reinstatement of penalty fees throughout the year. As a reminder, penalty fees were
waived for nearly two years to help offset the negative local economic impacts of
COVID-19.
Water and sewer operating expenses less depreciation at June 30, 2023, are at 89%
and 99%. Depreciation is a non -cash entry and is generally excluded when comparing
actual to budget figures. All known year-end expense accruals have been recorded at
this time, so there should not be any additional entries for the year. Water and sewer
capital outlay spending through June 30, 2023, was $8.1 million and $7.1 million
representing 50% and 45% of budget. The majority of these expenditures are incurred at
the beginning and end of the fiscal year, during construction season. At the end of the
fiscal year, an analysis is performed to determine the status of projects and the
potential need to roll budgeted funds into the next year for incomplete projects, or to
increase capital reserves for future use. The capital outlay rollover amounts have been
determined and were approved by the Board at the August 17, 2023 regular meeting.
The amounts approved to be rolled into fiscal year 2023/24 are $8.7 million in the Sewer
Fund and $7.1 million in the Water Fund.
District staff recommends the Board receive and file the attached June 30, 2023,
Income Statements and Balance Sheet as presented.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: June 30,2023 Income Statement and Balance Sheet
CONCURRENCE WITH REQUESTED ACTION- CATEGORY: Sewer/Water
GENERAL MANAGER: YES ;�tNO
CHIEF FINANCIAL OFFICER: YES NO
Income Statement
Through 06/30/23
Summary Listing
1950
Annual
MTD
YTD
Budget Less
% of
Prior Year
Classification
Budget Amount
Actual Amount
Actual Amount
YTD Actual
Budget
Total Actual
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 10 - Sewer Fund
Operating Revenue
Charges for sales and services
Service charges
16,583,112.00
2,887,442.75
16,655,398.80
(72,286.80)
100
15,252,704.00
Connection and service fees
913,585.00
73,847.61
722,871.74
190,713.26
79
1,090,181.73
Other operating income
332,750.00
117,990.90
466,952.18
(134,202.18)
140
521,436.69
Charges for sales and services Totals
$17,829,447.00
$3,079,281.26
$17,845,222.72
($15,775.72)
100%
$16,864,322.42
Operating Revenue Totals
$17,829,447.00
$3,079,281.26
$17,845,222.72
($15,775.72)
100%
$16,864,322.42
Non Operating Revenue
Tax revenue
7,795,806.00
380,127.52
8,808,823.33
(1,013,017.33)
113
8,878,419.11
Investment earnings
370,032.00
(555,443.56)
358,422.79
11,609.21
97
(857,713.74)
Aid from governmental agencies
1,916,655.00
965,128.51
795,803.13
1,120,851.87
42
356,602.01
Other nonoperating income
32,000.00
23,952.53
61,778.43
(29,778.43)
193
51,622.12
Non Operating Revenue Totals
$10,114,493.00
$813,765.00
$10,024,827.68
$89,665.32
99%
$8,428,929.50
Operating Expenses
Wages Full Time
7,960,573.00
562,304.53
7,141,549.56
819,023.44
90
7,425,404.19
Wages Part -Time
93,160.00
9,542.80
61,937.39
31,222.61
66
54,819.46
Benefits
4,261,187.00
1,105,736.57
4,374,498.28
(113,311.28)
103
3,612,996.84
Depreciation and amortization
5,004,000.00
471,994.79
5,731,009.50
(727,009.50)
115
5,423,951.34
Utilities
2,731,530.00
474,934.68
3,035,856.95
(304,326.95)
ill
2,661,856.75
Repairs and maintenance
2,219,724.00
262,261.77
1,733,302.49
486,421.51
78
1,384,208.65
Other operating expenses
3,663,283.00
832,409.52
4,477,540.02
(814,257.02)
122
3,549,597.59
Operating Expenses Totals
$25,933,457.00
$3,719,184.66
$26,555,694.19
($622,237.19)
102%
$24,112,834.82
Nonoperating Expenses
Debt Service - Net
2,736,300.00
.00
.00
2,736,300.00
0
.00
Interest expense
493,515.00
267,671.92
510,224.03
(16,709.03)
103
514,815.02
Other expense
762,656.00
8,013.29
787,507.68
(24,851.68)
103
687,963.82
Nonoperating Expenses Totals
$3,992,471.00
$275,685.21
$1,297,731.71
$2,694,739.29
33%
$1,202,778.84
Capital Outlay Expenditures
15,879,789.00
(5,262,705.72)
.00
15,879,789.00
0
.00
Fund 10 - Sewer Fund Totals
REVENUE TOTALS
27,943,940.00
3,893,046.26
27,870,050.40
73,889.60
100%
25,293,251.92
EXPENSE TOTALS
45,805,717.00
(1,267,835.85)
27,853,425.90
17,952,291.10
61%
25,315,613.66
Fund 10 - Sewer Fund Net Gain (Loss)
($17,861,777.00)
$5,160,882.11
$16,624.50
$17,878,401.50
0%
($22,361.74)
Run by Paul Hughes on 08/28/2023 16:07:11 PM Page 1 of 3
Income Statement
Through 06/30/23
Summary Listing
1950
Annual
MTD
YTD
Budget Less
% of
Prior Year
Classification
Budget Amount
Actual Amount
Actual Amount
YTD Actual
Budget
Total Actual
Fund Category Proprietary Funds
Fund Type Enterprise Funds
Fund 20 - Water Fund
Operating Revenue
Charges for sales and services
Service charges
14,385,000.00
2,283,236.42
13,758,694.67
626,305.33
96
12,713,082.54
Connection and service fees
635,000.00
168,693.83
1,380,222.65
(745,222.65)
217
915,461.21
Other operating income
193,000.00
29,479.37
268,517.71
(75,517.71)
139
220,655.15
Charges for sales and services Totals
$15,213,000.00
$2,481,409.62
$15,407,435.03
($194,435.03)
101%
$13,849,198.90
Operating Revenue Totals
$15,213,000.00
$2,481,409.62
$15,407,435.03
($194,435.03)
101%
$13,849,198.90
Non Operating Revenue
Tax revenue
2,598,000.00
15,766.28
2,601,965.98
(3,965.98)
100
1,470f552.84
Investment earnings
83,000.00
(261,931.23)
101,941.61
(18,941.61)
123
(340f478.43)
Aid from governmental agencies
3,789,000.00
535,645.43
331,287.32
3,457,712.68
9
552,007.04
Other nonoperating income
239,000.00
52,132.87
293,357.84
(54,357.84)
123
305,956.28
Non Operating Revenue Totals
$6,709,000.00
$341,613.35
$3,328,552.75
$3,380,447.25
50%
$1,988,037.73
Operating Expenses
Wages Full Time
5,197,098.00
303,186.05
4,222,721.34
974,376.66
81
4,173,931.13
Wages Part -Time
155,460.00
29,260.92
116,748.08
38,711.92
75
63,758.55
Benefits
2,702,134.00
637,644.47
2,557,694.80
144,439.20
95
2,091,925.10
Depreciation and amortization
4,510,000.00
392,864.12
4,658,324.81
(148,324.81)
103
4,527,888.87
Utilities
1,230,08O.00
130,135.50
1,037,708.78
192,371.22
84
1,073,413.73
Repairs and maintenance
2,122,133.00
365,741.92
2,128,957.68
(6,824.68)
100
2,072,571.42
Other operating expenses
1,889,962.00
306,933.09
1,793,929.59
96,032.41
95
2,006,564.93
Operating Expenses Totals
$17,806,867.00
$2,165,766.07
$16,516,085.08
$1,290f781.92
93%
$16,010f053.73
Nonoperating Expenses
Debt Service - Net
860,775.00
.00
.00
860,775.00
0
.00
Interest expense
280,300.00
103,183.69
322,967.47
(42,667.47)
115
255,325.75
Other expense
53,930.00
3,086.19
51,930.96
1,999.04
96
45,778.40
Nonoperating Expenses Totals
$1,195,005.00
$106,269.88
$374,898.43
$820,106.57
31%
$301,104.15
Capital Outlay Expenditures
16,268,778.00
(2,965,333.80)
.00
16,268,778.00
0
.00
Fund 20 - Water Fund Totals
REVENUE TOTALS
21,922,000.00
2,823,022.97
18,735,987.78
3,186,012.22
85%
15,837,236.63
EXPENSE TOTALS
35,270,650.00
(693,297.85)
16,890,983.51
18,379,666.49
48%
16,311,157.88
Fund 20 - Water Fund Net Gain (Loss)
($13,348,650.00)
$3,516,320.82
$1,845,004.27
$15,193,654.27
(14%)
($473,921.25)
Fund Type Enterprise Funds Totals
REVENUE TOTALS 49,865,940.00 6,716,069.23 46,606,038.18 3,259,901.82 93% 41,130,488.55
EXPENSE TOTALS 81,076,367.00 (1,961,133.70) 44,744,409.41 36,331,957.59 55% 41,626,771.54
Run by Paul Hughes on 08/28/2023 16:07:11 PM Page 2 of 3
Income Statement
GR��er 1950
Through 06/30/23
Summary Listing
Annual MTD YTD Budget Less % of Prior Year
Classification Budget Amount Actual Amount Actual Amount YTD Actual Budget Total Actual
Fund Category Proprietary Funds
Fund Type Enterprise Funds Net Gain (Loss) ($31,210,427.00) $8,677,202.93 $1,861,628.77 $33,072,055.77 (6%) ($496,282.99)
Fund Category Proprietary Funds Totals
REVENUE TOTALS 49,865,940.00 6,716,069.23 46,606,038.18 3,259,901.82 93% 41,130,488.55
EXPENSE TOTALS 81,076,367.00 (1,961,133.70) 44,744,409.41 36,331,957.59 55% 41,626,771.54
Fund Category Proprietary Funds Net Gain (Loss) ($31,210,427.00) $8,677,202.93 $1,861,628.77 $33,072,055.77 (6%) ($496,282.99)
Grand Totals
REVENUE TOTALS 49,865,940.00 6,716,069.23 46,606,038.18 3,259,901.82 93% 41,130,488.55
EXPENSE TOTALS 81,076,367.00 (1,961,133.70) 44,744,409.41 36,331,957.59 55% 41,626,771.54
Grand Total Net Gain (Loss) ($31,210,427.00) $8,677,202.93 $1,861,628.77 $33,072,055.77 (6%) ($496,282.99)
Run by Paul Hughes on 08/28/2023 16:07:11 PM Page 3 of 3
Balance Sheet
Through 06/30/23
Consolidated Summary Listing
1950
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
ASSETS
Current Assets
Cash and Cash Equivalents
Investments
Accounts Receivable
Current Lease Receivable
Due From Governmental Agencies
Property Tax Receivable
Interest Receivable
Other Current Assets
Noncurrent Assets
Restricted Assets
Cash and Cash Equivalents
Certificate of Deposit
Long -Term Accounts Receivable
Long Term Lease Receivable
Due From Other Governmental Agencies
Investments
Capital Assets
Construction in Progress
Deferred Outflows of Resources
Refunding Loan Costs
Changes in the Pension Liability
LIABILITIES AND FUND EQUITY
LIABILITIES
Current Liabilities
Accounts Payable and Other Liabilities
Unearned Revenue
Accrued Expenses
Accrued Interest Payable
Compensated Absences
Long Term Liabilities - Current Portion
11,424,786.58
11,514,478.20
(89,691.62)
(.78)
1,801,341.55
2,449,816.12
(648,474.57)
(26.47)
3,434,633.12
1,908,810.95
1,525,822.17
79.94
77,682.00
77,682.00
.00
.00
2,485,726.37
1,313,405.43
1,172,320.94
89.26
10,532,000.00
10,006,301.00
525,699.00
5.25
205,572.47
108,761.69
96,810.78
89.01
1,380,044.28
1,452,863.33
(72,819.05)
(5.01)
Current Assets Totals
$31,341,786.37
$28,832,118.72
$2,509,667.65
8.70%
117,092.83
118,843.55
(1,750.72)
(1.47)
165,000.00
165,000.00
.00
.00
Restricted Assets Totals
$282,092.83
$283,843.55
($1,750.72)
(0.62%)
739,191.40
561,245.00
177,946.40
31.71
1,750,802.00
1,750,802.00
.00
.00
146,040.00
146,040.00
.00
.00
25,449,021.02
31,372,537.17
(5,923,516.15)
(18.88)
220,930,399.53
222,643,222.30
(1,712,822.77)
(.77)
20,620,819.69
13,354,270.18
7,266,549.51
54.41
Noncurrent Assets Totals
$269,918,366.47
$270,111,960.20
($193,593.73)
(0.07%)
80,028.89
105,519.29
(25,490.40)
(24.16)
7,267,704.00
3,440,594.00
3,827,110.00
111.23
Deferred Outflows of Resources Totals
$7,347,732.89
$3,546,113.29
$3,801,619.60
107.21%
ASSETS TOTALS
$308,607,885.73
$302,490,192.21
$6,117,693.52
2.02%
3,686,947.06
6,560,030.85
(2,873,083.79)
(43.80)
11,005.00
210,913.00
(199,908.00)
(94.78)
1,427,240.45
2,234,911.30
(807,670.85)
(36.14)
313,185.76
370,664.79
(57,479.03)
(15.51)
1,924,305.89
1,520,857.09
403,448.80
26.53
3,473,237.63
3,648,180.39
(174,942.76)
(4.80)
Current Liabilities Totals $10,835,921.79 $14,545,557.42 ($3,709,635.63) (25.50%)
Run by Paul Hughes on 08/28/2023 16:09:01 PM Page 1 of 2
GR��or 1950
Balance Sheet
Through 06/30/23
Consolidated Summary Listing
Current YTD Prior Year
Classification Balance Total Actual Net Change Change %
Fund Category Proprietary Funds
Fund Type Enterprise Funds
LIABILITIES AND FUND EQUITY
LIABILITIES
Noncurrent Liabilities
Compensated Absences- Long Term Portion
873,854.37
1,841,547.31
(967,692.94)
(52.55)
Long Term Liabilities - Long Term Portion
47,711,061.62
45,350,505.96
2,360,555.66
5.21
Net Pension Liability
14,442,141.00
5,830,237.00
8,611,904.00
147.71
Noncurrent Liabilities Totals
$63,027,056.99
$53,022,290.27
$10,004,766.72
18.87%
Deferred Inflows of Resources
Property Tax Receivable
10,532,000.00
10,006,301.00
525,699.00
5.25
Lease Receivable
1,780,184.00
1,780,184.00
.00
.00
Changes in Net Pension Liabilty
470,114.00
5,100,556.00
(4,630,442.00)
(90.78)
Deferred Inflows of Resources Totals
$12,782,298.00
$16,887,041.00
($4,104,743.00)
(24.31%)
LIABILITIES TOTALS
$86,645,276.78
$84,454,888.69
$2,190,388.09
2.59%
FUND EQUITY
Restricted for capital asset purchases
115,518,173.33
115,518,173.33
.00
.00
Unrestricted
104,582,806.85
102,517,130.19
2,065,676.66
2.01
FUND EQUITY TOTALS Prior to Current Year Changes
$220,100,980.18
$218,035,303.52
$2,065,676.66
0.95%
Prior Year Fund Equity Adjustment
.00
Fund Revenues
(46,606,038.18)
Fund Expenses
44,744,409.41
FUND EQUITY TOTALS
$221,962,608.95
$218,035,303.52
$3,927,305.43
1.80%
LIABILITIES AND FUND EQUITY
$308,607,885.73
$302,490,192.21
$6,117,693.52
2.029/
Fund Type Enterprise Funds Totals
$0.00
$0.00
$0.00
+++
Fund Category Proprietary Funds Totals
$0.00
$0.00
$0.00
+++
Grand Totals
$0.00
$0.00
$0.00
+++
Run by Paul Hughes on 08/28/2023 16:09:01 PM Page 2 of 2
General Manager
Paul Hughes
5outh Tahoe
Directors
NiHaven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
Heidi Baugh, Purchasing Agent
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: 2023 Flagpole 2 - Iroquois 2 Tanks Recoating Project
REQUESTED BOARD ACTION: Authorize the General Manager to execute Change Order
No. 1 to Farr Construction Corporation, dba Resource Development Group, in the
amount $33,843.
DISCUSSION: This project includes recoating work on two water storage tanks -
Flagpole 2 and Iroquois 2, over the 2023 summer season. The coating work is nearing
completion. During the work, staff requested two changes in scope resulting in an
increased cost.
Items 1 A.1 and 1 B.1: The Contractor, Farr Construction Corporation dba Resource
Development Company (RDC), provided their coating submittal in early June and
during review, District staff and the District's Coating Inspector, Bay Area Coating
Consultants (BACC), realized that there was an error in the contract specification. The
final coating thickness for the 100% solids thick -film epoxy was specified at a lesser dry
film thickness (DFT) than needed for long-term durability. The District directed RDC to
increase the final DFT by approximately 14 mils, which calculated out to an additional
120 gallons of paint needed for the two tanks. The additional cost for coating materials
required to achieve the optimum DFT is $1 1,280.
Items 1 A.2 and 1 B.2: Due to premature coating failures the District has recently
experienced in areas above the normal operating water level, the District consulted
with BACC who recommended a change to the coating system for the roof plates and
rafters. The District directed RDC to apply the recommended coating system to the
interior roof plates and rafters at both Flagpole 2 Tank and Iroquois 2 Tank. This resulted
in additional labor, materials, and equipment costs in the amount of $22,563.00.
The total amount for Change Order No. 1 is $33,843. Staff recommends that the Board
authorize the General Manager to execute Change Order No. 1 to RDC.
Megan Colvey
Page 2
September 7, 2023
SCHEDULE: ASAP
COSTS: $16,336 (Flagpole 2); $17,507 (Iroquois 2)
ACCOUNT NO: 2030-7077 (FP2CTG); 2030-8483 (IR2CTG)
BUDGETED AMOUNT AVAILABLE: $58,302
ATTACHMENTS: Change Order No. 1
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
S00TH TANOF
Change Order #:
AG Sabyer ]950 �a��`G�
e�rc UTILITY o►s�
Project: 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project
Date: 8/17/2023
Purchase Order No.: 1
Farr Construction Corporation dba Resource
Contractor: Development Company
Dollar Amounts Contract Times
Original Contract
$446,900.00
Calendar Days
Previous Change Orders
$0.00
Calendar Days
Current Contract
$446,900.00
154 Calendar Days
THIS CHANGE ORDER
$33,843.00
Calendar Days
Total Change Orders to Date
$33,843.00
0 Calendar Days
New Contract Total
$480,743.00
154 Calendar Days
Contractor agrees to make the herein -described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Authorized by STPUD
General Manager:
Accepted by
Contractor:
Reviewed by STPUD
Project Manager
Date:
Date: 8/24/23
Date: 08/18/2023
yOVTH TANOF
Change Order #:
(�seWer 19s0'
e��C UTILITY O�
Project: 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project
Bid Schedule: A: Flagpole 2 Potable Water Tank
Date: 8/17/2023
Farr Construction Corooration dba Resource
Contractor: Development Company
Dollar Amounts
Original Bid Schedule Subtotal
$242,200.00
Previous Change Orders
$0.00
Current Bid Schedule Subtotal
$242,200.00
THIS CHANGE ORDER
$16,336.00
Total Change Orders to Date
$16,336.00
New Bid Schedule Subtotal
$258,536.00
The Contract Shall Be Changed As Follows:
1A.1 Increase Bid Item 2D by $5,120 for additional cost to increase the 100% solids epoxy
dry film thickness to between 25 and 35 mils for the floor and shell. Increased cost is
associated with the calculated coating material needed to supplement the coating
thickness by approximately 14 mils, which calculates to an additional 55 gallons of
paint. There is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM 1A.1 IS: $5,120.00
1A.2 Increase Bid Item 2D by $11,216 for additional cost of labor, materials, and equipment
to project site for application of 100% solids thick -film epoxy on interior roof plates,
rafters, and knuckle. The District directed RDC to use a different coating system than
what was originally specified for the interior roof. There is no change to the Contract
Time related to this change in work.
TOTAL FOR ITEM 1A.1 IS: $11,216.00
y�%3T4 TAHOF
_ - Change Order #:
�SeWer 1950
e<� unuTv o�P
Project: 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project
Bid Schedule: B: Iroquois 2 Potable Water Tank
Date: 8/1712023
Farr Construction Corporation dba Resource
Contractor: Development Company
Dollar Amounts
Original Bid Schedule Subtotal
$204,700.00
Previous Change Orders
$0.00
Current Bid Schedule Subtotal
$204,700.00
THIS CHANGE ORDER
$17,507.00
Total Change Orders to Date
$17,507.00
New Bid Schedule Subtotal
$222,207.00
The Contract Shall Be Changed As Follows:
1 B.1 Increase Bid Item 5D by $6,160 for additional cost to increase the 100% solids epoxy
dry film thickness to between 25 and 35 mils for the floor and shell. Increased cost is
associated with the calculated coating material needed to supplement the coating
thickness by approximately 14 mils, which calculates to an additional 55 gallons of paint.
There is no change to the Contract Time related to this change in work.
TOTAL FOR ITEM 113.1 IS: $6,160.00
1B.2 Increase Bid Item 5D by $11,347 for additional cost of labor, materials, and equipment
to project site for application of 100% solids thick -film epoxy on interior roof plates,
rafters, and knuckle. The District directed RDC to use a different coating system than
what was originally specified for the interior roof. There is no change to the Contract
Time related to this change in work.
TOTAL FOR ITEM 1B.2 IS: $11,347.00
General Manager
Paul Hughes
Directors
u 5ot
hTahoe
Nie Haven
Shane'12,omsos
DavPublic Utility District KellyPeterson
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prise • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpucW F,
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: RAS Pump Station Building Rehabilitation Project
REQUESTED BOARD ACTION: 1) Approve the proposed Scope of Work from Carollo
Engineers, Inc., for engineering design services for the RAS Pump Station Building
Rehabilitation Project; and 2) Authorize the General Manger to execute Task Order No.
30 to the Master Services Agreement with Carollo Engineers, Inc. in the amount of
$62,789.
DISCUSSION: On June 7, 2023, the District issued a Request for Proposals (RFP) seeking
proposals from engineering firms specializing in wastewater treatment processes to
provide design services for the RAS Pump Station Building Rehabilitation Project (the RAS
Project). The rehabilitation project includes the existing RAS/WAS pump station building
and associated RAS/WAS piping, and potential improvements to the existing primary
effluent junction box, mixed liquor splitter box, secondary influent pipelines, secondary
influent junction box, and secondary effluent pipelines.
On July 19, 2023, the District received two Proposals in response to the RFP. After review,
staff selected Carollo as the most qualified consultant based on their Proposal.
Background
Since its original construction in the 1960s, there have been no major modifications to
the RAS Pump Station and associated piping.
In 2022, the District performed structural condition assessments and electrical asset
inspection and testing of plant facilities, including the RAS Pump Station. Findings from
these assessments found the electrical assets located at the RAS Pump Station have
reached the end of Remaining Useful Life (RUL) and should be prioritized for
replacement. The ASCE Tier 1 Seismic Evaluation found the building structure to contain
inadequate wall reinforcement to resist seismic loads as well as the need for a detailed
structural investigation of the roof system to confirm its design adequacy. The
recommendations for electrical and structural rehabilitation of the RAS Building, on the
heels of the Secondary Clarifier Rehabilitation, afford the District an opportunity to
assess system efficiency and consider RAS alternatives beyond "in -kind" replacement.
Megan Colvey
Page 2
September 7, 2023
In 2013, HDR Engineering, Inc. performed a corrosion evaluation of concrete structures
and metal mechanical components, including process junction or flow split boxes.
Findings from the corrosion evaluation indicated that the process boxes required
rehabilitation, such as concrete repair and recoating, within ten years of the
evaluation. By including the process boxes with the RAS Project, the District will, by the
end of the project, have completed modernization of all components of the primary
and secondary treatment systems (which began in 2016), except for underground
piping (inspection and project planning is ongoing).
Scope of Work
Carollo has prepared a Scope of Work for design and bidding support services for the
RAS Project in response to the RFP (attached). The proposed Scope of Work will be
performed over a period of two (2) years in multiple phases. Tasks 1 and 5.1, being
authorized under this request, includes data collection and review and alternatives
analysis. Carollo will collaborate with District staff to evaluate alternatives for
rehabilitation or replacement of the RAS/WAS pumping system. Under Task 5.1, Carollo
will evaluate the feasibility and options for eliminating process junction/flow split boxes
and develop a preliminary design memorandum for process box rehabilitation. It is
anticipated that the alternatives analysis will include evaluation of the following
alternatives with the goal of identifying the most effective solution for future RAS/WAS
pumping:
1. Rehabilitate existing RAS Building, replace pumps, motors, and electrical
equipment
2. Dedicated RAS pumping at each Secondary Clarifier
3. New centralized RAS/WAS pumping facility
4. Evaluation of various pump technologies
Tasks 1 and 5.1 are expected to be complete by the end of November 2023. At this
time, staff is only requesting funding for Tasks 1 and 5.1 in the amount of $62,789 as
shown on the attached cost proposal. Staff expects to return to the Board following the
completion of the alternatives analysis with recommended design for the RAS Project
and to request authorization to amend the Task Order to include the design and
construction document development (Tasks 2, 3, and 5.2). Authorization for bidding
and construction support services will be requested from the Board along with the
Authorization to Bid in 2025. The current Sewer Ten -Year Plan has budgeted a total of
$3,558,000 for this Capital Improvement Project; this budget will be revisited once a
design alternative is selected.
Details for all tasks (alternatives analysis through bidding support) are provided in the
attached Scope of Work, including the Cost Proposal and Project Schedule. With Board
approval, staff will develop Task Order No. 30 for Task 1 of the proposed Scope of Work
under Carollo's existing Master Services Agreement, which will be executed by the
General Manager.
Megan Colvey
Page 3
September 7, 2023
SCHEDULE: Design: September 2023 - June 2025, Bidding Services: Summer 2025
COSTS: $62,789 (Tasks 1 and 5.1)
ACCOUNT NO: 10.30.8479 (RASRHB)
BUDGETED AMOUNT AVAILABLE: $164,000 (FY 23/24)
ATTACHMENTS: Scope of Work, Schedule, and Cost Proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
CATEGORY: Sewer
EXHIBIT A
Scope of Work
for
Engineering Services for Design of the
Return Activated Sludge (RAS) Pump Station Building Rehabilitation Project
Purpose
This scope of work includes professional engineering services for design of the RAS Pump Station
Building Rehabilitation Project at the wastewater treatment plant (WWTP) owned and operated by the
South Tahoe Public Utility District (District). These services will encompass design from basis of design
thru bidding services. The bid documents will be prepared for the District for the purpose of soliciting
competitive bids for construction and executing a contract with the successful bidder.
Project design elements will include:
• An alternatives analysis will consider options for centralized RAS pumping versus de -centralized
RAS pumping. The analysis will be documented in a basis of design report (BODR) and the
preferred alternative will be implemented into the project final design. The analysis shall
consider:
o Operational flexibility as a key objective
o Optimizing operation and maintenance for District staff. The current piping
configuration makes it difficult for staff to perform maintenance on existing pumps,
valves, and piping.
o Overall process efficiency and construction sequencing constraints.
o Approach to replacement of the RAS piping
• Seismic retrofit of the existing RAS Building. The District has set a goal a to achieve a 100-year
life for its facilities, with intermediate replacement of equipment. Findings from the structural
condition assessment and Tier 1 Seismic Screening by others will be utilized to evaluate the
feasibility of rehabilitating/retrofitting the existing RAS Building.
• Rehabilitate existing miscellaneous structures including the Mixed Liquor (ML) Splitter Box,
Primary Clarifier Junction Box, and Aeration Basin Splitter Box structures. This shall include as
needed concrete repair and replacement of equipment such as existing gates and supports.
Additionally, the feasibility and options for eliminating these structures shall be evaluated
during preliminary design.
• Upgrade existing electrical equipment in the RAS Building including Motor Control Centers
(MCC's) and variable frequency drives (VFDs).
The project schedule is dictated by the following:
• The District expects to apply for a FEMA Hazard Mitigation Grant and/or a California State
Revolving Fund Clean Water loan for the construction of the RAS Building Rehabilitation project.
Therefore, a 60-percent design package must be ready for inclusion in the grant application no
later than June 30, 2024, and a 90 percent design package must be ready for inclusion with the
loan application no later than December 1, 2024.
• Currently, the District's CIP plan has scheduled bidding to occur in June 2025, with a Notice to
Proceed being issued in late August 2025.
Scope of Services
Task 1— Data Collection and Review
1.1 Kickoff Meeting/Workshop
CONSULTANT shall conduct a Project Kickoff Meeting - This meeting will address the overall approach to
managing the project tasks for scope, schedule, and budget, as well as communication and project team
roles/responsibilities. This meeting will also include a discussion of the District's goals and objectives for
the project and preliminary vetting of potential RAS Pump Station alternatives scoped herein.
CONSULTANT will come to this meeting prepared to present the various alternatives for discussion and
District consideration.
This meeting will include key project participants including the Principal -in -Charge, Project Manager,
Project Engineer, Process Engineer, Structural Engineer, Electrical Engineer and District staff.
1.2 Review Available Data and Reports
This task involves establishing baseline conditions based on existing data. This data includes prior
condition assessments including the Teir 1 Seismic Evaluation of the RAS Building. It also involves onsite
assessment of existing facilities including the assessment of existing structures, electrical and controls
equipment, mechanical equipment, and piping. This information will feed into the alternatives analysis
that will be conducted as described in Task 1.3.
1.3 — RAS Pumping Alternatives Evaluation
CONSULTANT will collaborate with the District to evaluate project alternatives for the rehabilitation or
replacement of the RAS/WAS Pumping system. CONSULTANT anticipates that the analysis will include
evaluation of the following alternatives with the goal of identifying the most effective solution for future
RAS/WAS pumping:
1. Replace pumps within existing RAS Building.
2. Dedicated RAS pumping at each Secondary Clarifier.
3. New centralized RAS/WAS pumping facility.
4. Evaluation of various pump technology alternatives including:
o Vertical turbine solids handling (VTSH) pumps
o Centrifugal chopper pumps
o Non -clog centrifugal pumps
The alternatives to be assessed will be finalized based on input from the District, and CONSULTANT's
review of the process model and operational information. CONSULTANT will summarize the findings of
the analysis in a Technical Memorandum (TM). When finalized, the Alternative Analysis TM shall be
appended to the BODR.
Task 1 Assumptions:
• Progress calls on a monthly basis, on average, over the course of task completion with
participation of the project manager and other design team members as deemed necessary.
Project management budget is built into the various project tasks and not billed separately.
• The total duration for the overall project scope from initiation through bidding services is
anticipated to be through September 2025.
• Workshop participation as described herein.
Task 1 Deliverables:
• Alternatives Analysis TM Draft (electronic (PDF) file) (final version to be appended to BODR)
• Kickoff Meeting and Alternatives Analysis Workshop agendas, information material, and meeting
minutes.
Task 2 — DESIGN
2.1— Basis of Design Report (BODR)
CONSULTANT will prepare a BODR that will summarize the results of the RAS Pumping Alternatives
Analysis and the basis of design for recommended facility improvements. The BODR will include
preliminary plans developed to approximately the 20 percent design stage, updated OPPCs, and
updated construction schedules. The BODR will also include preliminary specifications for major
equipment. The BODR will be submitted in a draft version prior to the Basis of Design Workshop and in
final form after incorporation of comments received from the District during the Basis of Design
Workshop.
2.1.1— Basis of Design Workshop
CONSULTANT shall conduct a workshop with the District to review the Draft BODR and confirm
the scope for final design of recommended facility improvements.
This meeting will include key project participants including the Project Manager, Project
Engineer, Process Engineer and District staff. Electrical, Instrumentation and Structural
engineers will call into the meeting as deemed necessary.
2.2 —Site Investigations
Under this task, CONSULTANT shall conduct geotechnical investigations, prepare a project geotechnical
report, and conduct site survey. SUBCONSULTANT, Construction Materials Engineers, Inc. (CME) will
conduct geotechnical investigations and prepare a geotechnical report to define geotechnical conditions
as required for construction of the proposed improvements. This scope assumes the following: literature
review of readily available published geological maps and historic reports; field exploration including
drilling two borings using a hollow -stem auger to a depth of 15 feet within the proposed new RAS
pumping structure location; one geophysical array will be completed near the proposed facilities
location to determine subsurface shear wave velocities to depths of 100 feet below existing grade;
laboratory testing to provide soil index properties and assess corrosion potential of existing soils;
preparation of a geotechnical report; attendance in up to two meetings upon request.
Additionally, SUBCONSULTANTs CTA and Vara3D shall provide site survey and LiDAR survey,
respectively, of the existing site and facilities as needed to inform the design.
2.3 — Prepare 60 Percent Design Documents
CONSULTANT shall develop and submit 60 percent design documents to the District for review. The 60
percent design shall include drawings, key technical specifications, an OPCC, and updated preliminary
construction schedule.
2.3.1— 60 Percent Design Review Workshop
A workshop will be held to review the 60 percent design submittal and receive comments to be
incorporated into the 90 percent design submittal.
2.4 — Prepare 90 Percent Design Documents
CONSULTANT shall prepare and submit 90 percent design documents to the District for review. The 90
percent design shall include drawings, key technical specifications, an OPCC, and updated preliminary
construction schedule.
2.4.1— 90 Percent Design Review Workshop
A workshop will be held to review the 90 percent design submittal and receive comments to be
incorporated into the final bid set.
Task 2 Assumptions:
• The design scope and associated fee estimate are based on the project elements identified in
this scope of services. If the District modifies the project elements, an amendment of the scope
of services and fee estimate will be prepared and submitted to the District for approval prior to
proceeding.
• It is assumed the workshops will be held in person with the Project Manager and Project
Engineer in attendance and discipline engineers if deemed necessary.
• Geotechnical assumptions include:
o CME will obtain a soil boring permit from the El Dorado County Environmental
Management Division and a Hydrogeologic Permit from Tahoe Regional Planning Agency
(TRPA).
o It is assumed with this proposal that there is access within the site for a two -wheel drive
drill rig.
o Prior to exploration, CME will contact USA dig to determine the location of existing
utilities. Additionally, CME will hand auger the upper 5 feet of the soil profile, as
required by STPUD, to locate shallow utilities. CME will take every precaution to lower
the risk of damaging underground structures; however, underground exploration is
inherently risky as it is not possible to precisely locate all underground structures. Our
fee is not substantial to compensate for damage or disruption of service and repair
costs. If insufficient or incorrect data results in damage to underground structures, the
cost for repair will be the responsibility of the District.
Task 2 Deliverables:
• Draft BODR (one electronic (PDF) file).
• Final BODR (one electronic (PDF) file).
• Draft and Final Geotechnical Report (one electronic (PDF) file).
• Sixty (60) percent drawings and specifications, in electronic PDF format only (no hard copies).
• Ninety (90) percent drawings and specifications, in electronic PDF format only (no hard copies).
• OPCC for 60 and 90 percent deliverables.
• Construction schedule.
• Agenda and meeting minutes for BODR, 60 and 90 Percent Design Review Workshops.
Task 3 — Bid Documents
3.1— Prepare Bid Documents
Final documents suitable for bidding will be prepared as well as a final OPCC and construction schedule.
Task 3 Assumptions:
• The design scope and associated fee estimate are based on the project elements identified
above.
• It is assumed that there will be an approximately 8 month gap in the schedule between the 90%
submittal and Bid Set submittal. Documents shall confirm to the current codes at the time of
bidding.
• District will print bid sets from electronic files provided by CONSULTANT.
• District will assume responsibility for all project permitting as necessary.
• District will assume responsibility for coordination with funding agencies.
• One trip will be required to perform condition assessments of existing equipment and facilities.
Task 3 Deliverables:
• Final design submittal, including electronic files suitable for the District to print final bid sets and
editable AutoCAD, Word, and Excel files for record purposes (no hard copies).
• Final OPCC.
• Final construction schedule.
Task 4— Bidding Services
4.1—Attend Pre -bid Conference
CONSULTANT Project Manager will attend the pre -bid conference and assist with describing the project
and answering general questions that do not require technical interpretation. CONSULTANT Project
Manager will also attend a site walk with the bidders and District. Questions from bidders during the site
walk will not be answered during the site walk, and bidders will be advised that only written questions
from bidders will be answered, per Task 4.2.
4.2 —Answer Bid Questions and Prepare Addenda
CONSULTANT will answer bid questions directed to the CONSULTANT by the District and prepare
addenda as required.
Task 4 Assumptions:
• District will advertise for bids and distribute bid documents and addenda.
• Up to 3 addenda will be issued.
• Analysis and resolution of bid protests, if required, is not included in this scope of services.
• Only one solicitation of bids is included in this scope of services.
Task 4 Deliverables:
• Addenda as required.
Task 5 — RAS, ML, PE Splitter Box Improvements
5.1 thru 5.4 — Preliminary Design, Final Design, Bidding Documents, and Bidding Services
CONSULTANT shall prepare a preliminary design memorandum, 60 percent, 90 percent, and Bidding
Documents for the improvements associated with miscellaneous structures including the RAS Splitter
Box, ML Splitter Box, and PE Junction Structure and incorporate them into the overall set of contract
documents. Additionally, CONSULTANT shall address bid period questions associated with these
documents.
Task 5 Deliverables:
• 60 percent drawings and OPCC to be incorporated into set
• 90 percent drawings and OPCC to be incorporated into set
• Bid Set drawings and OPCC to be incorporated into set
Task 5 Assumptions:
• Drawings produced under this task shall be bid with other improvements included in this design
as one construction contract.
We have developed a preliminary schedule based on our understanding
of the scope of work. We will work with you to confirm our assumptions
and understanding align with your expectations.
..................................................................... ............................
20242023
..
MAY
JUL
SEP
NOV..
,
Design NTP
9/8
Task 1- Data Collection, Review, and Alternatives Analysis
Collect and review available data and reports
Project Kick-off Meeting and Initial Site Visit
9/21
Alternatives Analysis
Alternatives Recommendations TM
District Review of Alternatives TM
Alternatives Analysis Review Workshop
11121
Task 2 - Design
Task 2.1 Basis of Design Report (BODR)
Prepare BODR
Submit Draft BODR
12/21
District Review of Draft BODR
BODR Review Workshop
1/11
Finalize BODR
Submit Final BODR
♦2/1
Task 2.2 Site Investigations
Conduct Geotechnical Investigations and Prepare Geotechnical Report
Conduct Site Survey
Submit Final Geotechnical Report
11/23
Task 2.3 60% Design Documents
Prepare 60% Design Documents
Submit 60% Design Documents
4/25
District Review of 60% Design Documents
60% Design Review Workshop
5/16
Task 2.4 90% Design Documents
Prepare 90% Design Documents
Submit 90% Design Documents
7/25
District Review of 90% Design Documents
90% Design Review Workshop
+7/25
Float for Funding
Task 3 - Construction Documents
Prepare Construction Documents for Bidding
Submit Bid Check Set and Final Construction Cost Estimate
5/22
District Review of Bid Check Set
■
Final Bid Set
■
Task 4 - Bidding Services
Respond to Question from Bidders and Prepare Addenda as Necessary
Pre -Bid Conference
6/24
Bid Opening
7/22
Bid Evaluation and Recommendation to Award
Board Authorizes Award of Construction Contract
Construction NTP
9/29
CAROLLO / PROPOSAL / JULY 2023 92
\\I0-BD-1\BD-Data\Marketing\Pu rsuits\CI ient84(SAC)\STPU D\RASPu m pStation B Id gReha b\Prop0723\I ndd\04-ProjectSched ule
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility District
Engineering Services for RAS Pump Station Building Rehabilitation
f:&AV 0qhM'0%
I/4
Engineers... Working Wonders With Water°
OTHER DIRECT COSTS
COST SUMMARY
S. Parker
T. Rauch-
M. Zappone
R. Gutierrez
T. Stroud
Williams
E. Quiroz
E. Bahneman
D. Robinson
Sub-
Principal-
Project
Project
Process
Staff
Struct
Electrical
Instrument
Senior
Graphics/
Clerical
Subtotals
PECE
consultant
Travel
in -Charge
Manager
Engineer
Engineer
Prof
Engr
Engr
Engr
CAD
CAD
Support
Markup
$/mi
QA/QC
Tech
Tech
Misc.
2023 Fee Schedule
$349
$330
$263
$311
$214
$311
$311
$311
$224
$161
$143
Costs and
Total
Hours
Budget
2024 Fee Schedule
$362 $342 $274 $323 $223 $323 $323 $323 $233 $167 $149
$14.00
Subconsultants
5.0%
Printing
$0.655
ODCs
Total Cost
Column
2
3
4
5
7
TASK 1 - DATA COLLECTION AND REVIEW
1.1 Kickoff Meeting
2
4
6
0
4
0
0
0
0
0
0
16
$4,452
$224
$0
$0
$0
$393
$617
$5,069
1.2 Review Available Data and Reports
0
4
8
4
8
4
0
0
0
0
0
28
$7,624
$392
$0
$0
$0
$0
$392
$8,016
1.3 Alternatives Analysis
4
10
32
8
40
16
12
8
0
8
6
144
$37,502
$2,016
$0
$0
$0
$0
$2,016
$39,518
Task 1 Hours
6
18
46
12
52
20
12
8
0
8
6
188
Task 1 Budget
$2,172 $6,156 $12,604 $3,876 $11,596 $6,460 $3,876 $2,584 $0 $1,336 $894
$49,578
$2,632
$0
$0
$0
$393
$3,025
$52,603
TASK 2 - DESIGN
2.1 Basis of Design Report
6
10
34
8
40
12
12
8
0
24
8
162
$40,344
$2,268
$0
$0
$0
$157
$2,425
$42,769
2.2 Site Investigations
0
0
6
0
8
0
0
0
0
0
0
14
$3,290
$196
$43,293
$2,165
$0
$66
$45,720
$49,010
2.3 60% Design Documents
21
27
76
0
189
41
53
28
65
175
16
691
$165,967
$9,674
$0
$0
$0
$157
$9,831
$175,798
2.4 90% Design Documents
32
24
60
0
149
30
66
35
83
269
22
770
$179,312
$10,780
$0
$0
$0
$157
$10,937
$190,249
Task 2 Hours
59
61
176
8
386
83
131
71
148
468
46
1637
Task 2 Budget
$21,358 $20,862 $48,224 $2,584 $86,078 $26,809 $42,313 $22,933 $34,484 $78,156 $6,854
$388,913
$22,918
$43,293
$2,165
$0
$537
$68,913
$457,826
TASK 3 - CONSTRUCTION DOCUMENTS
3.1 Prepare Bidding Documents and Cost Estimate
4
8
17
0
40
7
13
7
18
54
8
176
$40,887
$2,464
$0
$0
$150
$0
$2,614
$43,501
Task 3 Hours
4
8
17
0
40
7
13
7
18
54
8
176
Task 3 Budget
$1,448 $2,736 $4,658 $0 $8,920 $2,261 $4,199 $2,261 $4,194 $9,018 $1,192
$40,887
$2,464
$0
$0
$150
$0
$2,614
$43,501
TASK 4 - BIDDING SERVICES
4.1 Attend pre -bid conference
0
4
0
0
0
0
0
0
0
0
0
4
$1,368
$56
$0
$0
$0
$66
$122
$1,490
4.2 Answer Bid Questions and Prepare Addenda
0
4
13
0
16
4
6
2
4
0
4
53
$13,902
$742
$0
$0
$0
$0
$742
$14,644
Task 4 Hours
0 8 13 0 16 4 6 2 4 0 4
57
Task 4 Budget
$0 $2,736 $3,562 $0 $3,568 $1,292 $1,938 $646 $932 $0 $596
$15,270
$798
$0
$0
$0
$66
$864
$16,134
TASK 5 - ML, RAS, PE SPLITTER BOX IMPROVEMENTS
5.1 Preliminary Design Memorandum
1
1
6
0
20
4
0
0
4
0
4
40
$9,628
$560
$0
$0
$0
$0
$560
$10,188
5.2 Final Design
1
1
6
0
10
12
0
0
10
30
4
74
$16,390
$1,036
$0
$0
$0
$0
$1,036
$17,426
5.3 Bidding Documents
1
1
4
0
8
10
0
0
3
9
2
38
$9,314
$532
$0
$0
$0
$0
$532
$9,846
5.4 Bidding Services
1
1
2
0
2
2
0
0
0
0
0
8
$2,344
$112
$0
$0
$0
$0
$112
$2,456
Task 5 Hours
4 4 18 0 40 28 0 0 17 39 10
160
Task 5 Budget
$1,448 $1,368 $4,932 $0 $8,920 $9,044 $0 $0 $3,961 $6,513 $1,490
$37,676
$2,240
$0
$0
$0
$0
$2,240
$39,916
Tasks 1-5 Total Hours
73 99 270 20 88 187 569 74
2218
Tasks 1-5 Total Budget
$26,426
$33,858
$73,980
$6,4 00
$28,424
$43,571
$95,023
$11,026
$532,324
$31,052
$43,293
$2,165
$150
$996
$77,656
$609,980
c:\pw_wontingXp jecC 1s gW... M138626 \STPUS2 b.gnFe1. v3. BUdg¢t(.O ded)
General Manager
Paul Hughes
Directors
u
thTNie Haven
David Peterson
public Utility ❑i5trict KeIIYS NicK Exlineyline
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 96150-74C1
Phone 530 544-6474 • Fax 530 541-0614 • www.stpud.uF,
BOARD AGENDA ITEM M
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: 2023 Filters No. 3 and No. 4 Rehabilitation Project
REQUESTED BOARD ACTION: Authorize staff to advertise for Bids for the 2023 Filters No. 3
and No. 4 Rehabilitation Project.
DISCUSSION: The District's Wastewater Treatment Plant (WWTP) has six (6) pressure
vessel filters that were constructed in the 1960s. In 2010, Filters No. 5 and No. 6 were
rehabilitated which also included work to replace valves and controls for all six filters,
modifications to the filter backwash system and other piping modifications. As part of
the District's 10-year Capital Improvement Program, staff has identified the need to
rehabilitate the oldest filters (Filters No. 1 and No. 2) in Fiscal Year (FY) 23-24, followed by
the last two filters (Filters No. 3 and No. 4) in FY 29-30.
In May 2023, ERS Industrial Services, Inc. (ERS) performed filter surveillance on all six (6)
pressure filters. The filter surveillance consisted of field measurements, tests, and
observations which, when conducted in accordance with American Water Works
Association (AWWA) standards, provide insight into conditions that exist within the filters.
ERS collected samples of filter media both prior to and after filter backwash cycles for
laboratory analysis and to measure floc retention profiles. Visual observations
documented the condition of the existing protective coatings, the filter media surface,
surface wash system, and piping.
Based on the findings from the surveillance, ERS recommended that rehabilitation work
should be prioritized for Filters No. 3 and No. 4.
Rehabilitation work includes the following:
Removal, testing, and disposal of existing filter media offsite at an
approved landfill
Removal and disposal of filter internal parts (existing surface wash system
and piping)
Full recoating of the filter interior, including surface preparation
Megan Colvey
Page 2
September 7, 2023
• New PVC Surface Wash Grid
• New PVC Underdrain Laterals
• New media material (gravel, sand, and anthracite)
• New operating valves and actuators for Filters No. 3 and No. 4
• New 16-inch butterfly valves to replace the "old Lahontan valve"
• New 4-inch gate valve on surface wash supply main
District staff is currently preparing the design plans and specifications and intends to
advertise beginning in late October 2023. Rehabilitation of the filters is scheduled to
take place over the winter, after completion of the Secondary Clarifier No. 2 project
that is currently underway, and so that the work is completed prior to the 2024 grading
season when field construction work begins on the Secondary Clarifier No. 1
Rehabilitation Project.
With Board Approval, staff expects the project to proceed as follows:
-Advertise for Bids: October 31, 2023
-Bid Opening: December 7, 2023
-Bid Award: December 21, 2023
-Notice to Proceed: January 12, 2024
-Work Complete: April 30, 2024
The Engineer's Estimate for completion of this contract is $1,017,320.
SCHEDULE: See above
COSTS: $508,660 (Filter No. 3); $508,660 (Filter No. 4)
ACCOUNT NO: TBD
BUDGETED AMOUNT AVAILABLE: $883,000
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION -
GENERAL
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
CATEGORY: Sewer
General Manager
Paul Hughes
Directors
n Tahoe
5outh
NiHaven
Shane'(Zomsos
Public Utility District
David Peterson
KeIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
Heidi Baugh, Purchasing Agent
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: REBID 2023-2024 Tank Coatings Touchup Project
REQUESTED BOARD ACTION: Authorize the General Manger to sign a Notice of
Completion to be filed with the El Dorado County Clerk for the REBID 2023-2024 Tank
Coatings Touchup Project.
DISCUSSION: This project includes coating repairs on two water storage tanks - Forest
Mountain and Echo View - over the 2023 summer season. The Contractor, Unified Field
Services Corporation (UFSC) completed the coating touchup work at both tanks on
August 28, 2023. Since the completion of coating touchups, both tanks have been
disinfected, refilled, tested for water quality, and placed back into service.
With Board approval, the General Manager will work with staff to prepare, sign, and file
a Notice of Completion with the El Dorado County Clerk for the REBID 2023-2024 Tank
Coatings Touchup Project, which will initiate the Stop Notice filing period for the work
under this contract.
Following the Stop Notice filing period, staff will bring a Closeout Agreement for the
Board's consideration.
SCHEDULE: Upon Board Approval
COSTS: $0
ACCOUNT NO: 2030-7015; 2030-8482
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: None
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES_ NO NO
Interim General Manager
Paul Hughes
■
TO:
FROM:
MEETING DATE
ITEM - PROJECT NAME
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4h
Board of Directors
Greg Dupree, Accounting Manager
September 7, 2023
CaIPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution No. 3256-23 which incorporates the Pay
Listing by Position for the pay listing effective August 31, 2023.
DISCUSSION: California Public Employee's Retirement System (CaIPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five years. This revision includes the
following changes:
• Removal of the Asset Maintenance Specialist, Water Service Representative, and
Customer Service Specialist Positions
• The addition of Information Technology Business Analyst I & II Positions
SCHEDULE: Post Pay Listing effective August 31, 2023, on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: CaIPERS Pay Listing by Position 083123, Resolution No. 3256-23
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
ANNUAL SALARY SCHEDULE
EFFECTIVE August 31, 2023
ACCOUNT CLERK I
ACCOUNT CLERK 11
ACCOUNTING MANAGER
ACCOUNTING SUPERVISOR
ACCOUNTING TECH I
ACCT TECH II/GRANT ASST
ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD
ASSET MANAGEMENT ANALYST I
ASSET MANAGEMENT ANALYST II
ASSET MANAGEMENT ANALYST I-Y RATE
ASSOCIATE ENGINEER
ASST GENERAL MANAGER
CHIEF FINANCIAL OFFICER
CHIEF PLANT OPERATOR
COMPUTER AIDED DESIGN ANALYST I
COMPUTER AIDED DESIGN ANALYST 11
CONTRACT ADMINISTRATOR
CUSTOMER ACCOUNTS SPECIALIST
CUSTOMER SERVICE MANAGER
CUSTOMER SERVICE REP I
CUSTOMER SERVICE REP II
CUSTOMER SERVICE SUPERVISOR
DIRECTOR OF PUBLIC AND LEGISLATIVE AFFAIRS
ELECTRICAL/INSTR SUPERVISOR
ELECTRICAL/INSTR TECH I
ELECTRICAL/INSTR TECH 11
ENG/CAD/GIS SPECIALIST I
ENG/CAD/GIS SPECIALIST 11
ENGINEERING DEPT MANAGER
ENGINEERING INSPECTOR I
ENGINEERING INSPECTOR I - Y Rate
ENGINEERING INSPECTOR 11
ENGINEERING INSPECTOR III
EXECUTIVE SERVICES MANAGER
FINANCE ASST
GENERAL MANAGER
GRANT ASSISTANT
GRANT COORDINATOR
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 53,458
$
68,227
$ 59,629
$
76,104
$ 125,908
$
160,694
$ 86,917
$
110,930
$ 60,447
$
77,147
$ 66,494
$
84,866
$ 64,562
$
82,399
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 103,557
$
103,557
$ 109,157
$
139,315
$ 178,938
$
228,375
$ 167,128
$
213,302
$ 109,937
$
140,310
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 70,459
$
89,926
$ 66,788
$
85,240
$ 121,868
$
155,538
$ 51,236
$
65,392
$ 57,155
$
72,945
$ 86,917
$
110,930
$ 121,363
$
154,894
$ 115,341
$
147,207
$ 71,774
$
91,604
$ 83,714
$
106,842
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 170,986
$
218,226
$ 60,187
$
76,816
$ 95,294
$
95,294
$ 80,656
$
102,940
$ 92,782
$
118,416
$ 110,538
$
141,077
$ 64,562
$
82,399
$ 230,814
$
294,584
$ 66,494
$
84,866
$ 106,412
$
135,811
Effective 08/31/2023
ANNUAL SALARY SCHEDULE
EFFECTIVE August 31, 2023
GRANTS SPECIALIST
HR ANALYST
HR COORDINATOR
HUMAN RESOURCES DIRECTOR
INFO TECHNOLOGY MANAGER
INSPECTIONS SUPERVISOR
INSPECTOR I
INSPECTOR II
INTERIM GENERAL MANAGER
IT BUSINESS ANALYST I
IT BUSINESS ANALYST II
IT SYSTEMS SPECIALIST I
IT SYSTEMS SPECIALIST II
LAB ASST
LAB DIRECTOR
LAB TECH I
LAB TECH II
LT LAB QUALITY CONTROL OFFICER
MAINT MECHANIC TECH I
MAINT MECHANIC TECH II
MAINTENANCE SUPERVISOR
MANAGER OF FIELD OPERATIONS
MANAGER OF PLANT OPERATIONS
METER SERVICE TECH
NETWORK/TEL SYS ADMIN I
NETWORK/TEL SYS ADMIN II
OPERATIONS SUPERVISOR
OPERATOR IN TRAINING
PART TIME PERMANENT I
PART TIME PERMANENT II
PLANT OPERATOR I
PLANT OPERATOR I - Y RATE
PLANT OPERATOR III
PRINCIPAL ENGINEER
PUMP STATION LEAD
PUMP STATION OPERATOR I
PUMP STATION OPERATOR II
PUMP STATION SUPERVISOR
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 79,809
$
101,859
$ 74,692
$
95,329
$ 64,562
$
82,399
$ 138,504
$
176,769
$ 136,802
$
174,598
$ 92,328
$
117,836
$ 65,565
$
83,679
$ 77,276
$
98,626
$ 230,814
$
230,814
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 70,826
$
90,394
$ 83,036
$
105,977
$ 53,643
$
68,463
$ 112,741
$
143,890
$ 66,851
$
85,321
$ 78,574
$
100,282
$ 37,738
$
48,165
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 106,697
$
136,175
$ 139,982
$
178,656
$ 137,339
$
175,283
$ 65,565
$
83,679
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 91,120
$
116,295
$ 29,183
$
29,183
$ 15,485
$
19,763
$ 19,830
$
25,309
$ 62,281
$
79,488
$ 85,245
$
85,245
$ 78,719
$
100,468
$ 148,234
$
189,188
$ 83,080
$
106,033
$ 58,103
$
74,156
$ 71,110
$
90,756
$ 98,754
$
126,037
Effective 08/31/2023
ANNUAL SALARY SCHEDULE
EFFECTIVE August 31, 2023
PURCHASING AGENT
SEASONAL
SENIOR CUSTOMER SERVICE REP
SENIOR ENGINEER
SHIPPING AND RECEIVING CLERK
STAFF ENGINEER I
STAFF ENGINEER II
STUDENT HELPER
UNDERGROUND REPAIR SEWER I
UNDERGROUND REPAIR SEWER II
UNDERGROUND REPAIR SEWER LEAD
UNDERGROUND REPAIR SEWER SUPERVISOR
UNDERGROUND REPAIR WATER I
UNDERGROUND REPAIR WATER II
UNDERGROUND REPAIR WATER LEAD
UNDERGROUND REPAIR WATER SUPERVISOR
UTILITY PERSON I
UTILITY PERSON II
VEHICLE/HVY EQUIP MECH I
VEHICLE/HVY EQUIP MECH II
VEHICLE/HVY EQUIP MECH SUPERVISOR
WATER CONSERVATION SPECIALIST
WATER RESOURCES MANAGER
WATER REUSE LEAD
WATER REUSE LEAD - Y RATE
WATER REUSE MANAGER
WATER REUSE WORKER I
WATER REUSE WORKER II
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 110,538
$
141,077
$ 19,830
$
25,309
$ 66,788
$
85,240
$ 125,482
$
160,151
$ 63,634
$
81,215
$ 80,647
$
102,929
$ 92,782
$
118,416
$ 15,485
$
19,763
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 45,152
$
57,627
$ 53,711
$
68,550
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 97,646
$
124,624
$ 69,792
$
89,074
$ 125,482
$
160,151
$ 76,215
$
97,272
$ 107,655
$
107,655
$ 125,482
$
160,151
$ 51,487
$
65,712
$ 63,611
$
81,186
Effective 08/31/2023
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO. 3256-23
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF August 31, 2023
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees' Retirement System entered
into a Contract, effective June 19, 2003, and amended effective April 19, 2007,
providing for the participation of said public agency in the California Public
Employees' Retirement System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every
employee position, including the Board of Directors, be made available for public
inspection and retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position
for the effective date of August 31, 2023, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe Public
Utility District hereby formally adopts the above -mentioned Resolution No. 3256-23
for the effective date of August 31, 2023.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3256-23 was duly and regularly adopted and passed by the Board
of Directors of the South Tahoe Public Utility District at a Regular meeting held on
the 7th day of September, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
South Tahoe Public Utility District
Shane Romsos, Board Vice President
South Tahoe Public Utility District
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 41
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Keller -Heavenly Water System Improvements Project, Phase 3
REQUESTED BOARD ACTION: 1) Approve DOWL's Proposal for continued permitting
support on the Lookout Tank Access Road Project, in addition to construction and as -built
services for the Keller -Heavenly Water System Improvements Project; and 2) Authorize the
General Manager to execute Task Order No. 2 in an amount not to exceed $20,935.
DISCUSSION: Following a request for proposals at the beginning of the Keller -Heavenly
Water System Improvements Project (Project) in 2015, the District selected Farr West
Engineering to provide design services for each of three separate phases of the Project.
Farr West Engineering was recently acquired by DOWL, an engineering firm with offices
throughout the west coast, and continues to provide support to the Project, utilizing the
same staff, under the new company name. The Project is currently under construction
and the proposed Task Order Amendment provides for ongoing support and project
closeout services for the remainder of 2023 and 2024.
The Keller -Heavenly Water System provides water to the area adjacent to and above the
California Lodge at the Heavenly Ski Resort. The area is supplied by a high pressure main
from the Keller Booster Pump Station that feeds two high elevation water tanks, before
gravity feeding back into several subzones through a series of pressure reducing valves
(PRVs), with one subzone intertied to the adjacent Heavenly pressure zone. The service
area includes both resort and residential properties within a wildland-urban interface
(WUI) area.
The first phase of the Project, consisting of waterline upsizing for fire -flow and tank site
preparation, was completed in 2022. Phases 2 and 3 are currently under construction,
with Phase 2 (new water tank construction) expected to be completed in September,
followed by the completion of Phase 3 (pump station rehab, piping, and PRV
replacements) in winter 2024.
Design and bid period services of all three phases has been performed by DOWL, under
Farr West's Master Services Agreement (MSA), Task Order Nos. 10, 1 OA, and 10B. The
proposed Task Order scope includes support services during the final construction season
Trevor Coolidge
Page 2
September 7, 2023
to assist the District with various needs during construction, including submittal reviews,
responding to design clarifications (RFIs) from the construction contractor, and the
handling of closeout documentation required (including as-builts) for the State Water
Resources Control Board funding. DOWL will complete this work on a time -and -materials
basis under Task Order No. 2 of their existing MSA.
A subtask included within the proposed Task Order is permitting support for an access
road to Lookout Tank. During the Caldor Fire, dozer lines eliminated a primitive access
road used by the District to cross private property to access the Lookout Tank in the
Angora Fire area. Due to ongoing erosion issues and complaints from property owners,
the District is seeking to construct an access road on the District's Lookout Tank Parcel to
mitigate ongoing issues and improve access for operations and maintenance. A project
permit has been submitted to Tahoe Regional Planning Agency (TRPA) and District staff
anticipates minor modifications will be required to the access road design following TRPA
review.
District staff requests that the Board approve DOWL's Proposal for Construction Services
for the Keller -Heavenly Water System Improvements Project, and authorize the General
Manager to execute Task Order No. 2 in an amount not to exceed $20,935.
SCHEDULE: Upon Board Approval
COSTS: Keller -Heavenly - $15,535; Lookout Tank Access Road - $5,400
ACCOUNT NO: Keller -Heavenly (2030-7022/15W007), Lookout Tank Access Road (2030-
7084)
BUDGETED AMOUNT AVAILABLE: $2,747,200
ATTACHMENTS: Scope of Work, Fee Estimate
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
001
CATEGORY: Water
4t6DOWL
SCOPE OF WORK
South Tahoe Public Utility District
Keller -Heavenly Phase 3 Construction Services
GENERAL SERVICES
The purpose of this Scope of Work (SOW) is for DOWL to provide engineering support during
construction to the District for the Keller -Heavenly Water System Improvements Phase 3 Project. The
breakdown of this task is as follows:
Approach
This task will include the following activities:
• DOWL will provide engineering support during construction upon request by the District. This
includes respond to Contractor Request for Information (RFI), design plans and specifications
clarification, and site visits at the direction of the District.
• Provide permitting support by responding to TRPA comments on the plans and BMP
calculations.
• Provide as-builts utilizing the redline plans from the District and Contractor.
Deliverables
• RFI responses as needed.
• Revisions to TRPA permit drawings and calculations.
• As -built drawings for Phase 1, 2 and 3.
Assumptions
• Up to four (4) RFIs will be responded to.
• One set of revisions to the TRPA permit drawings and calculations will be required.
• Up to three (3) site visits will be required for final inspection or interim inspections. (2 persons
per visit)
SCHEDULE
The period of performance for this task order will be 30 days after receipt of the final redline as -built
plans.
BUDGET
The T&M Not to Exceed $20,935."
775-851-4788 5510 Longley Lane Reno, Nevada 89511 www.dowl.com
South Tahoe PUD
Keller -Heavenly Phase 3 Construction Services
Scope Fee Estimate
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Employee Initials
Phase Rate ($/hr)
$265
$245
$200
$170
$150
$125
$115
Hours
($)
$1
($)
($)
1.0 Construction Phase
Task Project Coordination and Management
4
6
10
$1,670
$0
$1,670
Construction RFI's
4
2
4
16
4
30
$4,960
$0
$4,960
Field Visits/Meetings
8
4
1
1 12
1
24
1 $4,560
345
$345
$4,905
Subtotal
0
6
6
4
1 28
4
6
345
$11,535
2.0 Permitting Phase
Task TRPA Permitting Support
4
8
16
28
$5,300
$0
$5,300
Subtotal
0
4
8
16
0
0
0
100
$100
00
3.0 Closeout Phase
Task Record Drawings and Deliverables
12
1
6
60
60
139
$4,000
SO
$4.000
Subtotal
0
12
1 1
1 6
1 60
60
0
139
$4,000
0
$0
$4,000
COLUMN TOTAL
o
32
1 15
1 26
1 88
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Page 1 1365_Final TO Estimate.xlsx
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4j
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Supervisor
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Purchase of Two 2023 Plug-in Hybrid SUV's
REQUESTED BOARD ACTION: Approve the purchase of two new plug-in hybrid SUV's for
the Engineering and Information Technology Departments through the State of
California Department of General Services Contract in the total amount of
approximately $82,570 including tax.
DISCUSSION: Staff requests approval to purchase two Toyota Rav-4 Premium, plug-in
hybrid vehicles using the California Department of General Services competitively bid
Contract No. 1-22-23-23. As stated in the District's Purchasing Policy, participating in a
"purchasing coalition contract, which has recently been competitively awarded,
qualifies as having met the formal public competitive requirement." The price of each
vehicle is approximately $37,875 not including tax. The actual price may change at the
time of purchase due to potential quarterly price increases.
These vehicles do not replace any of the District's existing fleet but have been
budgeted and will increase the fleet size by two in order to accommodate the
expanding Engineering and Information Technology Departments. The purchase of
these hybrid vehicles will help the District meet the State's Electric Vehicle mandate.
This has been reviewed and approved by District's Purchasing Agent.
SCHEDULE: ASAP
COSTS: Approximately 75,750 + Tax and Delivery
ACCOUNT NO: Engineering 10.28.8386 information Technology 20.28.8386
BUDGETED AMOUNT AVAILABLE: Engineering $45,000 Information Technology $30,000
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES //t NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4k
TO: Board of Directors
FROM: Heidi Baugh, Purchasing Agent
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Purchasing Policy Update
REQUESTED BOARD ACTION: Adopt Purchasing Policy Update
DISCUSSION: Staff requests the Board of Directors adopt the attached proposed
updates to the District's existing Purchasing Policy. Considering difficulties staff has
experienced in the past few years such as lack of bidders and extremely tight timelines,
staff sought input from counsel on alternative procurement methods to best mitigate
some of these challenges. Under the District's current Purchasing Policy, service
contracts for maintenance of District facilities or replacement of "wear parts" may be
allowed as an exception to the formal competitive solicitation process. The proposed
additional language to "Exceptions to Formal Competitive Solicitation" Item 4. "Special
Circumstances," was added to provide clarification.
In addition, there are other immaterial edits addressing ''inventory" purchases that are
required as a result of the implementation of the District's new financial software
program (attached).
Staff is requesting the Board of Directors adopt the attached proposed updates to the
existing District Purchasing Policy.
SCHEDULE: Effective upon Board adoption
COSTS: None
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Purchasing Policy Redline -Draft
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES Ad NO
CHIEF FINANCIAL OFFICER: YES NO
South Tahoe
Public Utility District
Purchasing Policy
All employees are required to follow this policy for all purchases of the South Tahoe Public
Utility District. All costs should be considered including sales tax, freight and installation in
defining "purchase" price for comparison with the dollar thresholds indicated in this policy.
It is the intent of this policy to ensure that District purchases are cost effective, encourage
competition, and follow all applicable laws. Nothing in this policy shall preclude the District
from using its own labor resources and supplies to complete any project for ordinary upkeep,
maintenance, or repairs.
GENERALREQUIREMENTS
Orders for unbud eted capital outlay items must be authorized by the Chief Financial Officer
(CFO) prior to the order being placed.
Orders for public works promects over $1000 shall require the payment of prevailing wages as
mandated by California Law. Public works projects include construction, alteration,
demolition or repair work, and maintenance work. Payments for public works projects
exceeding $5000, may require a 5% retention unless the project is deemed to be
"substantially complex".
REQUIREMENTS FOR PROFESSIONAL SERVICES
For architectural, landscape architectural, engineering, environmental, land surveying,
construction management and other professional services which are similar and require
professional or expert judgment; selection will be based upon demonstrated competence and
on qualifications for the types of services to be performed, provided at fair and reasonable
prices. Contracting procedures for professional services shall also assure maximum
participation of small business firms. Construction proiect management firms must provide
evidence of their expertise and experience. Firms supplying architectural design services
exceeding $10,000, must indemnify and hold harmless the District against any and all
liability.
ALL INVENTORY PURCHASES
All purchases of "inventory" items require use of District's Inventory ReOrder Batch
5Sste_m.an-;,=, n„+ter„ vegUeSt W bn�p-u+ in 1'e u of a nurGha e-cx-feF
Bow "&ption-201"'o} 1
F3oard_AsOPALOr, 2023 ON PUR/POLICIES & PROCEDURES/Purchasing Policy 2023
LOCAL PURCHASES $0.00 - $1000.00
A purchase order could be input, or an invoice or receipt which has been approved by the
appropriate supervisor and indicates budgetary account number/s shall be given to Accounts
Payable.
Local purchases are defined as those purchases made within the District service boundaries
or the Stateline and Kingsbury areas. Any purchases outside these defined areas are not
considered local purchases.
OTHER PURCHASES $0.00 - $5000.00
A purchase order is required for all non -local purchases and for all local purchases over
$1000. A purchase order which has the applicable budgeted funds available to it, shall be
input and approved by the authorized Supervisor or Manager prior to the order being placed.
Exceptions: The Purchasing Agent at his/her discretion may waive the use of a
purchase order based on the following criteria:
1. Price will not exceed $1000.00
2. PO not required by vendor
3. Completed purchase
PURCHASES OF 0,000.01 - $10,000.00
A purchase order is required. An order shall be approved by either the General Manager,
Assistant General Manager or the Chief Financial Officer prior to the order being placed. In
the absence of the General Manager, Assistant General Manager or Chief Financial Officer;
a member of the Board of Directors' Finance Committee should be contacted for approval of
any purchases that are considered an emergency or when the health and welfare of the
community is involved.
PURCHASES OF $10.000.01 - $15,000.00
District Staff will obtain 3 competitive quotes (if available) and approval by the General
Manager (and by the CFO for any unbudaeted purchase), before the order is placed with the
company providing the quote in the best interest of the District.
PURCHASES OF $15,000.01 - $75.000.00
District staff will advertise for competitive bids or solicit proposals and follow procedures as
outlined in the California Law Codes; and all purchases shall be approved by the General
Manager. Participating in or matching other government or purchasing coalition contracts,
which have recently been competitively awarded, qualifies as having met the formal public
competitive requirement.
E3aar�l-AdFz�,kinrr ?U30-i Jow- 2
E3gar Aria _tin i 2023 090 PUR/POLICIES & PROCEDURES/Purchasing Policy 2023
Formal Competitive Solicitation Procedures: For budgeted capital outlay or unbudgeted
purchases, a Supervisor or Manager will request authorization to advertise for bids or to
solicit proposals from the General Manager on the prescribed form.
The Supervisor or Manager will submit to the Purchasing Agent completed specifications for
item/s to be bid. Upon request, the Purchasing Agent will assist the Supervisor or Manager
in developing specifications.
The Purchasing Agent will review all Requests for Proposal (RFP) or other solicitation
documents before publication, and conduct all bidding procedures except for those
documents and procedures completed by the Engineering Division or outside consulting
firms.
Those bids opened by the Purchasing Agent will be evaluated with the assistance of the
Supervisor and/or Manager, prior to submitting the bid results to the General Manager for
consideration of award.
Notes: For every complete public works pralect (for new construction or public project for any
alteration, maintenance, or repair), consider the costs of materials, supplies and labor
together when computing whether the project exceeds $15,000. California Code requires
those projects to be let to the lowest responsible bidder (unless completed by District resources as
mentioned in the beginning of this policy).
And: Any changes which increase the cost of a formally -bid public works 13roiect must also
be approved by the Board of Directors; and contract changes for those projects must be
approved by a four -fifth vote (two-thirds per code) of the Board of Directors.
PURCHASES EXCEEDING $75,000.00
Procedures are the same as those in the previous section but required approvals and awards
must be made by the Board of Directors.
EXEMPTED FROM FORMAL COMPETITIVE SOLICITATION
1. Purchase of services (excluding new construction, alteration, maintenance, or repair
services), including special services or advice in financial, economic, accounting,
engineering, legal or administrative matters (if the person hired is specially trained and
experienced and competent to perform those services), and including representatives
to aid or prevent the passage of legislation beneficial or detrimental to the District.
Also, if service is a substantial or critical portion of an article purchase, other methods
of solicitation may be considered including but not limited to bid award based upon
best value or solicitations which consider other cost, quality or service factors.
2. Purchase of commodities or services of (utilities) light, water, power, heat,
transportation, telephone service or other means of communication, or means for the
disposition of garbage, sewage, or refuse matter.
iiaa;4-Adopiioi�-)(}20-,1HF 3
Board Adoption 2023 0907 PUR/POLICIES & PROCEDURES/Purchasing Policy
3. When contracting with suppliers competitively awarded State of California price
schedules, commodity contracts, master agreements, cooperative agreements, and
other types of agreements that leverage the state's buying power (for goods,
information technology, and services).
EXCEPTIONS TO FORMAL COMPETITIVE SOLICITATION
In any of the following instances, the requirements of formal competitive solicitation may be
dispensed with if decided by the General Manager or the Board of Directors as per their
applicable approval level:
1. When the item (merchandise or service) can be obtained from only one source.
2. When the item is required or is economically preferable to match or be compatible with
other furnishings, materials or equipment presently on hand and the purchase is made
from the manufacturer or supplier who supplied other such furnishings, materials or
equipment.
3. When the item has been standardized by the District and can be purchased from only
one source or is purchased from the original manufacturer or supplier.
4. When the Board of Directors or General Manager determines that due to special
circumstances, it is in the District's best interest to purchase an item or enter into a
contract without compliance with the bidding procedures i.e. competitive proposals
would not be useful, would not produce an advantage or would be undesirable,
impractical, or impossible. Special _circumstances include. but are not limited to,
maintenance and inspection services and other situations where obtaining qualified
bids is difficult when there is a limited number of qualified bidders and/or where the
type of services to be performed precludes the District from obtaining multiple bids.
5. When all bids are considered unsatisfactory or excessive and are rejected by the
Board of Directors by a four- fifths vote (two-thirds per code), vote, the District may do any
necessary work and make necessary expenditures in lieu of contracting for the
proposed work.
6. When the Board of Directors declares an emergency by a four -fifths vote, after finding
that conditions will not permit a delay resulting from a competitive solicitation for bids.
All actions thereafter taken will be reported to the Board until the emergency action is
terminated (at the earliest possible date that conditions warrant).
Nothing in this policy shall prevent the General Manager of the District from ordering any
action necessary and appropriate to respond to sudden, unexpected occurrences that pose a
clear and imminent danger requiring immediate action to prevent, or mitigate the loss or
impairment of life, health, property and essential public services.
If any portion of this policy is in conflict with rules, regulations or legislation having authority
over the South Tahoe Public Utility District, said rules, regulations or legislation shall prevail.
i4cr seJs�}�ti�r�61zu ,�}r�r- 4
E3oard rldnnginn 2g=3 9907 PUR/POLICIES & PROCEDURES/Purchasing Policy
EXCEPTIONS TO PURCHASE ORDERS To maintain efficiency, a requisition or purchase
order is not required for:
Radio/Newspaper/Media Publication or Advertising commitments $1000 or less
Fees from the District's General Counsel
Customer Refunds (Requires a completed Refund Request form)
Debt Service Payments
Freight Charges
Bulk Fuels
Insurance Premiums, Insurance Claims, and Other Non -Public -Work Claim Payments
Orders
Labs Testing
Continuing Rent or Lease/Purchase Payments
Tax, Mitigation, Permit, Operating or other Government Fees
Payroll Tax, Deduction or Benefit Payments
Board Authorized Real Property Purchases
Purchasinq Card Purchases
On -Site Repair or Service Jobs $1000 or less
Standard Deliveries of Road Base or Asphalt Materials
Administered Safety Supplies oe. safety shoes, first aid supplies)
Purchases from On -Site Sell & Deliver vendors $1000 or less
Software User Licenses and Service Contracts $1000 or less annually, and renewals
of user licenses and service contracts
Subscriptions (Employee name or title should appear on all mailing labels)
Travel Expenses (Requires a Request for Travel Check/s or Business Expense Claim form)
Minor Changes in Uniform/Linen Service (Requires a completed, supervisor -signed service order form)
Utlllt bills (unless a new service or cancellation of service is requested)
Or Other Authorized Renewals or Continuing Payments
ADDITIONAL CONSIDERATIONS
All purchases of computer hardware and software will be coordinated with the Information
Technology Department per the Personal Computer Policy.
The Information Technology Manager is the only employee authorized to receive District
checks.
BosKF Ali "Len-202GN,.- 5
Board Ado Lion 2023 0907 PUR/POLICIES & PROCEDURES/Purchasing Policy 2023
PAYMENT OF CLAIMS
Payroll 8/22/23
Total Payroll
AFLAC/WageWorks claims and fees
Total Vendor EFT
Weekly Approved Check Batches
Wednesday, August 16, 2023
Wednesday, August 23, 2023
Wednesday, August 29, 2023
Total Accounts Payable Checks
Grand Total
Pavroll EFTs & Checks
FOR APPROVAL
September 7, 2023
EFT
CA Employment Taxes & W/H
EFT
Federal Employment Taxes & W/H
EFT
CalPERS Contributions
EFT
Empower Retirement -Deferred Comp
EFT
Stationary Engineers Union Dues
EFT
CDHP Health Savings (HSA)
EFT
United Way Contributions
EFT
Employee Direct Deposits
CHK
Employee Garnishments
CHK
Employee Paychecks
Total
584,094.31
584,094.31
121.50
193,549.65
Water Sewer Total
93,653.64 124,059.57 217,713.21
1,109,366.52 92,312.66 1,201,679.18
799,472.33 606,596.08 1,406,068.41
2,825,460.80
8/22/2023
23,882.03
125,338.64
87,088.98
24,879.06
2,757.77
4,295.98
10.00
313,716.59
159.23
1,966.03
584,094.31
$3, 603,104.76
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 50016 - 22 LIGHTHOUSE SHORES CA LLC
2243109
Toilet Rebate Program
Paid by Check #113198
08/07/2023
08/16/2023
08/31/2023
08/16/2023
300.00
Vendor 50016 - 22 LIGHTHOUSE SHORES CA LLC Totals
Invoices
1
$300.00
Vendor 42363 - A-1 CHEMICAL INC
1340085
Janitorial Supplies Inventory
Paid by Check #113319
08/17/2023
08/29/2023
08/31/2023
08/29/2023
195.75
Vendor 42363 - A-1 CHEMICAL INC Totals
Invoices
1
$195.75
Vendor 48573 - AESSEAL INC
0090352091
Secondary Equipment
Paid by Check #113199
08/01/2023
08/16/2023
08/31/2023
08/16/2023
2,608.88
0090352092
Secondary Equipment
Paid by Check #113199
08/01/2023
08/16/2023
08/31/2023
08/16/2023
3,649.16
0090352093
Secondary Equipment
Paid by Check #113199
08/01/2023
08/16/2023
08/31/2023
08/16/2023
1,711.68
Vendor 48573 - AESSEAL INC Totals
Invoices
3
$7,969.72
Vendor 44039 - AFLAC
972413
Insurance Supplement Payable
Paid by Check #113320
08/01/2023
08/30/2023
08/31/2023
08/29/2023
928.48
Vendor 44039 - AFLAC Totals
Invoices
1
$928.48
Vendor 48605 - AIRGAS USA LLC
9140751656
Field, Shop & Safety Supplies
Paid by Check #113200
08/04/2023
08/16/2023
08/31/2023
08/16/2023
64.84
Inventory
9140841711
Field, Shop & Safety Supplies
Paid by Check #113264
08/08/2023
08/23/2023
08/31/2023
08/23/2023
160.85
Inventory
9140889639
Field, Shop & Safety Supplies
Paid by Check #113264
08/09/2023
08/23/2023
08/31/2023
08/23/2023
1,150.79
Inventory
Vendor
48605 - AIRGAS USA LLC Totals
Invoices
3
$1,376.48
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
233235
Office Supply Issues
Paid by Check #113201
08/08/2023
08/16/2023
08/31/2023
08/16/2023
111.25
233236
Office Supply Issues
Paid by Check #113201
08/08/2023
08/16/2023
08/31/2023
08/16/2023
61.00
233507
Office Supply Issues
Paid by Check #113321
08/22/2023
08/30/2023
08/31/2023
08/29/2023
111.25
233508
Office Supply Issues
Paid by Check #113321
08/22/2023
08/30/2023
08/31/2023
08/29/2023
64.25
Vendor 43949 - ALPEN SIERRA
COFFEE ROASTING CO Totals
Invoices
4
$347.75
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
19WV-T3YX-1DTQ
Buildings
Paid by Check #113202
05/22/2023
08/09/2023
07/31/2023
08/16/2023
197.99
13QH-TLRR-VMTQ
Pump Stations
Paid by Check #113265
07/28/2023
08/23/2023
08/31/2023
08/23/2023
534.76
1RP6-R99N-639V
Buildings
Paid by Check #113202
07/30/2023
08/16/2023
07/31/2023
08/16/2023
395.98
1K7P-1NKT-4V6T
Office Supplies
Paid by Check #113322
08/02/2023
08/29/2023
08/31/2023
08/29/2023
75.06
1VN3-9QLQ-RR34
Buildings
Paid by Check #113202
08/07/2023
08/09/2023
07/31/2023
08/16/2023
(197.99)
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals
Invoices
5
$1,005.80
Vendor 49625 - AMERICAN AVK COMPANY
CR-67764
Pipe -Covers & Manholes
Paid by Check #113266
07/31/2023
08/23/2023
08/31/2023
08/23/2023
(183.89)
SI-161414
Pipe -Covers & Manholes
Paid by Check #113266
07/31/2023
08/23/2023
08/31/2023
08/23/2023
183.89
SI-161635
Pipe -Covers & Manholes
Paid by Check #113266
07/31/2023
08/23/2023
08/31/2023
08/23/2023
199.98
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 1 of 16
Aea �'r 9950
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice
Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 49625 - AMERICAN
AVK COMPANY Totals
Invoices
3
$199.98
Vendor 44580
- ARAMARK UNIFORM SERVICES
5980122260
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
64.84
5980122261
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
103.68
5980122262
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
124.40
5980122263
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
65.82
5980122264
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
89.64
5980122265
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
101.22
5980122266
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
22.45
5980122267
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
34.13
5980122268
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
4.64
5980122269
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
8.33
5980122270
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
15.14
5980122272
Uniform
Payable
Paid
by
Check
#113267
08/09/2023
08/23/2023
08/31/2023
08/23/2023
24.33
5980124208
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
63.68
5980124209
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
84.40
5980124212
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
101.22
5980124213
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
22.45
5980124214
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
34.13
5980124215
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
4.64
5980124216
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
8.33
5980124217
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
15.14
5980124218
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
17.84
5980124219
Uniform
Payable
Paid
by
Check
#113267
08/16/2023
08/23/2023
08/31/2023
08/23/2023
24.33
5980126183
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
63.68
5980126184
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
84.40
5980126185
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
50.21
5980126186
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
106.23
5980126187
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
101.22
5980126189
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
36.58
5980126190
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
4.64
5980126191
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
13.03
5980126192
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
15.14
5980126193
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
17.84
5980126194
Uniform
Payable
Paid
by
Check
#113323
08/23/2023
08/29/2023
08/31/2023
08/29/2023
24.33
Vendor
44580 - ARAMARK UNIFORM SERVICES Totals
Invoices
33
$1,552.08
Vendor 45202
- AT&T MOBILITY
287306407514 723 Telephone
Paid
by
Check
#113203
08/02/2023
08/16/2023
08/31/2023
08/16/2023
3,747.50
287257798939 823 Telephone
Paid
by
Check
#113324
08/19/2023
08/30/2023
08/31/2023
08/29/2023
227.41
Vendor
45202 - AT&T MOBILITY Totals
Invoices
2
$3,974.91
Vendor 48000
- AT&T/CALNET 3
000020344632
Telephone
Paid
by
Check
#113204
08/07/2023
08/16/2023
08/31/2023
08/16/2023
24.53
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 2 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
000020344633
Telephone
Paid
by
Check
#113204
08/07/2023
08/16/2023
08/31/2023
08/16/2023
24.53
000020344634
Telephone
Paid
by
Check
#113204
08/07/2023
08/16/2023
08/31/2023
08/16/2023
30.33
000020344635
Telephone
Paid
by
Check
#113204
08/07/2023
08/16/2023
08/31/2023
08/16/2023
31.88
000020396263
Telephone
Paid
by
Check
#113268
08/15/2023
08/23/2023
08/31/2023
08/23/2023
26.15
000020396264
Telephone
Paid
by
Check
#113268
08/15/2023
08/23/2023
08/31/2023
08/23/2023
26.18
000020413587
Telephone
Paid
by
Check
#113325
08/20/2023
08/30/2023
08/31/2023
08/29/2023
26.22
000020413589
Telephone
Paid
by
Check
#113325
08/20/2023
08/30/2023
08/31/2023
08/29/2023
555.06
000020413590
Telephone
Paid
by
Check
#113325
08/20/2023
08/30/2023
08/31/2023
08/29/2023
102.61
000020413796
Telephone
Paid
by
Check
#113325
08/20/2023
08/30/2023
08/31/2023
08/29/2023
158.49
000020413843
Signal Charges
Paid
by
Check
#113325
08/20/2023
08/30/2023
08/31/2023
08/29/2023
31.43
Vendor
48000 - AT&T/CALNET 3 Totals
Invoices 11
$1,037.41
Vendor 44109 -
BB&H BENEFIT DESIGNS
95169
Contractual Services
Paid
by
Check
#113205
07/27/2023
08/16/2023
08/31/2023
08/16/2023
242.00
95757
Contractual Services
Paid
by
Check
#113326
08/02/2023
08/29/2023
09/30/2023
08/29/2023
242.00
Vendor
44109 -
BB&H BENEFIT DESIGNS Totals
Invoices 2
$484.00
Vendor 45009 -
BENTLY AGROWDYNAMICS
210352
Biosolid Disposal Costs
Paid
by
Check
#113327
08/17/2023
08/30/2023
08/31/2023
08/29/2023
1,234.95
Vendor 45009 - BENTLY AGROWDYNAMICS Totals
Invoices 1
$1,234.95
Vendor 48291 -
BEST BEST & KRIEGER LLP
971922
Personnel Legal
Paid
by
Check
#113328
08/08/2023
08/29/2023
08/31/2023
08/29/2023
814.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals
Invoices 1
$814.00
Vendor 42978 -
BROWNSTEIN HYATT
949777
Legal Services July 2023 HR
Paid
by
EFT #78
08/09/2023
08/30/2023
08/31/2023
08/29/2023
262.50
949782
Legal Services July 2023
Paid
by
EFT #78
08/09/2023
08/30/2023
08/31/2023
08/29/2023
21,219.07
Vendor
42978 - BROWNSTEIN HYATT Totals
Invoices 2
$21,481.57
Vendor 49463 -
CAL -SIERRA TECHNOLOGIES INC.
76355
Service Contracts
Paid
by
Check
#113269
08/18/2023
08/23/2023
08/31/2023
08/23/2023
1,383.48
Vendor
49463 -
CAL -SIERRA
TECHNOLOGIES INC. Totals
Invoices 1
$1,383.48
Vendor 45242 -
CALIFORNIA MUNICIPAL
23080703
Advisory
Paid
by
Check
#113329
08/07/2023
08/29/2023
08/31/2023
08/29/2023
450.00
Vendor
45242 -
CALIFORNIA MUNICIPAL Totals
Invoices 1
$450.00
Vendor 40176 -
CASHMAN EQUIPMENT
INPS3844167
Automotive
Paid
by
Check
#113270
08/02/2023
08/23/2023
08/31/2023
08/23/2023
222.35
INPS3844906
Automotive
Paid
by
Check
#113270
08/03/2023
08/23/2023
08/31/2023
08/23/2023
1,083.28
Vendor 40176 - CASHMAN EQUIPMENT Totals
Invoices 2
$1,305.63
Vendor 42328 -
CDW-G CORP
LB77555
District Computer Supplies
Paid
by
Check
#113206
08/01/2023
08/16/2023
08/31/2023
08/16/2023
90.25
LD60683
District Computer Supplies
Paid
by
Check
#113206
08/07/2023
08/16/2023
08/31/2023
08/16/2023
1,440.31
LH16128
District Computer Supplies
Paid
by
Check
#113271
08/14/2023
08/23/2023
08/31/2023
08/23/2023
1,385.03
LJ60480
District Computer Supplies
Paid
by
Check
#113330
08/16/2023
08/29/2023
08/31/2023
08/29/2023
306.63
LK97995
Computer Purchases
Paid
by
Check
#113330
08/20/2023
08/29/2023
08/31/2023
08/29/2023
10,897.86
Vendor 42328 - CDW-G CORP Totals
Invoices 5
$14,120.08
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 3 of 16
1 9 5 0
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
Vendor 49756 - CINDERLITE TRUCKING CORP
414468 Pipe -Covers & Manholes
Paid by Check #113207 08/02/2023
08/16/2023
08/31/2023
08/16/2023
1,622.53
414886 Pipe -Covers & Manholes
Paid by Check #113272 08/07/2023
08/23/2023
08/31/2023
08/23/2023
229.52
415919 Pipe -Covers & Manholes
Paid by Check #113331 08/17/2023
08/30/2023
08/31/2023
08/29/2023
228.03
Vendor 49756 - CINDERLITE TRUCKING CORP Totals
Invoices
3
$2,080.08
Vendor 48672 - CINTAS CORP
5171276269 Safety Equipment
Paid by Check #113208 08/15/2023
08/16/2023
08/31/2023
08/16/2023
443.10
Vendor 48672 - CINTAS CORP Totals
Invoices
1
$443.10
Vendor 40512 - CODALE ELECTRIC SUPPLY
S008046436.001 Buildings
Paid by Check #113332 08/11/2023
08/29/2023
08/31/2023
08/29/2023
1,329.18
S008138676.001 Misc Motor Rebuilds, Water
Paid by Check #113332 08/11/2023
08/29/2023
08/31/2023
08/29/2023
3,141.31
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals
Invoices
2
$4,470.49
Vendor 49070 - JOSEPH CONTI
PER DIEM 081823 Travel - Meetings - Education
Paid by Check #113209 07/25/2023
08/16/2023
08/31/2023
08/16/2023
113.00
PER DIEM 082523 Travel - Meetings - Education
Paid by Check #113273 07/25/2023
08/23/2023
08/31/2023
08/23/2023
113.00
1084340 REIMB Travel - Meetings - Education
Paid by Check #113333 08/24/2023
08/29/2023
08/31/2023
08/29/2023
121.05
Vendor 49070 - JOSEPH CONTI Totals
Invoices
3
$347.05
Vendor 49703 - COREY A CORBIN
PER DIEM 071723 Travel - Meetings - Education
Paid by Check #113274 08/02/2023
08/23/2023
08/31/2023
08/23/2023
284.00
Vendor 49703 - COREY A CORBIN Totals
Invoices
1
$284.00
Vendor 44779 - CPI INTERNATIONAL
20061534 Laboratory Supplies
Paid by Check #113210 08/07/2023
08/16/2023
08/31/2023
08/16/2023
643.37
Vendor 44779 - CPI INTERNATIONAL Totals
Invoices
1
$643.37
Vendor 47868 - CPS HR CONSULTING
0010543 Contractual Services
Paid by Check #113334 08/10/2023
08/29/2023
08/31/2023
08/29/2023
25,725.00
Vendor 47868 - CPS HR CONSULTING Totals
Invoices
1
$25,725.00
Vendor 42897 - CWEA
ALLGOR CSM3 2023 Dues - Memberships -
Paid by Check #113211 08/04/2023
08/16/2023
08/31/2023
08/16/2023
108.00
Certification
Vendor 42897 - CWEA Totals
Invoices
1
$108.00
Vendor 44739 - CYBER SECURITY SOURCE
11698 District Computer Supplies
Paid by Check #113212 08/03/2023
08/16/2023
08/31/2023
08/16/2023
652.65
Vendor 44739 - CYBER SECURITY SOURCE Totals
Invoices
1
$652.65
Vendor 49694 - DIGITAL TECHNOLOGY SOLUTIONS INC
2575 Telephone
Paid by Check #113213 08/01/2023
08/16/2023
08/31/2023
08/16/2023
295.00
Vendor
49694 - DIGITAL TECHNOLOGY SOLUTIONS INC Totals
Invoices
1
$295.00
Vendor 48289 - DIY HOME CENTER
Jul 23 Stmt Buildings & Shop Supplies
Paid by Check #113214 07/31/2023
08/16/2023
07/31/2023
08/16/2023
610.74
Vendor 48289 - DIY HOME CENTER Totals
Invoices
1
$610.74
Vendor 50017 - HUGH &ANNE DOHERTY
2723107 Clothes Washer Rebate Program
Paid by Check #113215 08/07/2023
08/16/2023
08/31/2023
08/16/2023
200.00
Vendor 50017 - HUGH & ANNE DOHERTY Totals
Invoices
1
$200.00
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 4 of 16
1950
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 49933 - JOSHUA DOHERTY
PER DIEM 072023 Travel - Meetings - Education
Paid by Check #113275
08/02/2023
08/23/2023
08/31/2023
08/23/2023
461.00
Vendor 49933 - JOSHUA DOHERTY Totals
Invoices
1
$461.00
Vendor 48305 - DOMENICHELLI & ASSOCIATES
19-186 11 Contractual Services
Paid by Check #113276
06/14/2022
08/23/2023
08/31/2023
06/30/2023 08/23/2023
2,100.00
20-481 12 Contractual Services
Paid by Check #113216
08/29/2022
08/16/2023
07/31/2023
06/30/2023 08/16/2023
2,990.00
Vendor 48305 - DOMENICHELLI
& ASSOCIATES Totals
Invoices
2
$5,090.00
Vendor 48852 - ANDREW DORMAN
OIT 1 REIMB 2023 Education & Certification
Paid by Check #113217
07/26/2023
08/16/2023
07/31/2023
08/16/2023
202.26
Vendor 48852 - ANDREW DORMAN Totals
Invoices
1
$202.26
Vendor 49909 - JAMES DROWN
D2 CERT 23 REIMB Dues - Memberships -
Paid by Check #113218
07/29/2023
08/16/2023
07/31/2023
08/16/2023
80.00
Certification
D2 EXAM 23 REIMB Travel - Meetings - Education
Paid by Check #113218
07/29/2023
08/16/2023
07/31/2023
08/16/2023
65.00
Vendor
49909 - JAMES DROWN Totals
Invoices
2
$145.00
Vendor 49959 - DUDEK
202306369 Grounds & Maintenance
Paid by Check #113277
08/16/2023
08/23/2023
08/31/2023
08/23/2023
5,657.50
Vendor 49959 - DUDEK Totals
Invoices
1
$5,657.50
Vendor 48656 - E-CONOLIGHT LLC
1429709 Buildings
Paid by Check #113219
08/04/2023
08/16/2023
08/31/2023
08/16/2023
632.54
Vendor 48656 - E-CONOLIGHT LLC Totals
Invoices
1
$632.54
Vendor 14680 - ELDORADO COUNTY AIR QUAL MGMT DIST
2023-2024 Regulatory Operating Permits Paid by Check #113278 08/01/2023 08/23/2023 08/31/2023
Vendor 14680 - EL DORADO COUNTY AIR QUAL MGMT DIST Totals Invoices
Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT
18680 Construction & Excavation Permit Paid by Check #113279 08/09/2023 08/23/2023 08/31/2023 06/30/2023
Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT Totals Invoices
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC
246991 Pump Stations Paid by Check #113280 08/16/2023 08/23/2023 08/31/2023 06/30/2023
Vendor 44745 - ELECTRICAL EQUIPMENT CO INC Totals Invoices
Vendor
44263 - ENS RESOURCES INC
3381
Contractual Services Paid by Check #113281 08/07/2023
08/23/2023
08/31/2023
Vendor 44263 - ENS RESOURCES INC Totals
Invoices
Vendor
42100 - ENVIRONMENTAL RESOURCES ASSO
051099
Laboratory Supplies Paid by Check #113282 08/10/2023
08/23/2023
08/31/2023
Vendor 42100 -ENVIRONMENTAL RESOURCES ASSO Totals
Invoices
Vendor
44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC
94540756 Service Contracts Paid by Check #113335 08/08/2023
08/29/2023
09/30/2023
Vendor 44708 - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC Totals
Invoices
Vendor
47836 - EVOQUA WATER TECHNOLOGIES LLC
906000594 Service Contracts Paid by Check #113220 07/28/2023
08/16/2023
07/31/2023
906009575 Service Contracts Paid by Check #113220 08/01/2023
08/16/2023
08/31/2023
08/23/2023 39,427.28
1 $39,427.28
08/23/2023 1,439.16
1 $1,439.16
08/23/2023 2,273.51
1 $2,273.51
08/23/2023 5,597.93
1 $5,597.93
08/23/2023 158.43
1 $158.43
08/29/2023 28,400.00
1 $28,400.00
08/16/2023 434.85
08/16/2023 136.86
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 5 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor
47836 - EVOQUA WATER TECHNOLOGIES LLC Totals
Invoices
2
$571.71
Vendor
41696 - FARR CONSTRUCTION
23-02A
Luther Pass PS Tanks Rehab
Paid by Check #113336
07/31/2023
08/29/2023
08/31/2023
08/29/2023
89,137.20
23-02AR
Luther Pass PS Tanks Rehab
Paid by Check #113336
07/31/2023
08/29/2023
08/31/2023
08/29/2023
(4,456.86)
Retainage
23/01A
Flagpole Tank 2 Coating
Paid by Check #113283
07/31/2023
08/23/2023
08/31/2023
08/23/2023
46,513.00
23/01AR
Flagpole Tank 2 Coating
Paid by Check #113283
07/31/2023
08/23/2023
08/31/2023
08/23/2023
(2,325.66)
Retainage
23/0113
Iroquois No. 2 Tank Coatings
Paid by Check #113283
07/31/2023
08/23/2023
08/31/2023
08/23/2023
8,640.00
23/01BR
Iroquois No. 2 Tank Coatings
Paid by Check #113283
07/31/2023
08/23/2023
08/31/2023
08/23/2023
(432.00)
Retainage
Vendor 41696
- FARR CONSTRUCTION Totals
Invoices
6
$137,075.68
Vendor
47960 - FARR WEST ENGINEERING INC
18632
Keller Heavenly Water System
Paid by Check #113284
09/28/2022
08/23/2023
08/31/2023
06/30/2023 08/23/2023
114.75
Improvement
Vendor 47960 - FARR
WEST ENGINEERING INC Totals
Invoices
1
$114.75
Vendor
14890 - FEDEX
8-221-13740 Postage Expenses
Paid by Check #113221
08/11/2023
08/16/2023
08/31/2023
08/16/2023
18.32
8-228-36921 Postage Expenses
Paid by Check #113285
08/18/2023
08/23/2023
08/31/2023
08/23/2023
9.16
Vendor 14890 - FEDEX Totals
Invoices
2
$27.48
Vendor
41263 - FERGUSON ENTERPRISES LLC
0751206
Small Tools
Paid by Check #113222
08/11/2023
08/16/2023
08/31/2023
08/16/2023
22.38
0753510
Pump Stations
Paid by Check #113286
08/14/2023
08/23/2023
08/31/2023
08/23/2023
25.83
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals
Invoices
2
$48.21
Vendor
48402 - FLYERS ENERGY LLC
23-890240 Oil & Lubricants
Paid by Check #113223
08/09/2023
08/16/2023
08/31/2023
08/16/2023
150.45
23-892142 Gasoline & Diesel Expense
Paid by Check #113223
08/11/2023
08/16/2023
08/31/2023
08/16/2023
3,044.98
23-894285 Gasoline & Diesel Fuel Inventory
Paid by Check #113223
08/12/2023
08/16/2023
08/31/2023
08/16/2023
5,764.84
23-899532 Gasoline & Diesel Fuel Inventory
Paid by Check #113337
08/19/2023
08/30/2023
08/31/2023
08/29/2023
5,179.27
Vendor 48402 - FLYERS ENERGY LLC Totals
Invoices
4
$14,139.54
Vendor
48288 -FRONTIER COMMUNICATIONS
5306942753
823 Telephone
Paid by Check #113224
08/01/2023
08/16/2023
08/31/2023
08/16/2023
327.12
Vendor 48288 -FRONTIER COMMUNICATIONS Totals
Invoices
1
$327.12
Vendor
41531 - GB GENERAL ENG CONTRACTOR INC
23-05
Pipe -Covers & Manholes
Paid by Check #113287
08/04/2023
08/23/2023
08/31/2023
08/23/2023
40,545.38
23-05R
Pipe -Covers & Manholes
Paid by Check #113287
08/04/2023
08/23/2023
08/31/2023
08/23/2023
(2,027.27)
Retainage
23-06
Pipe -Covers & Manholes
Paid by Check #113287
08/14/2023
08/23/2023
08/31/2023
08/23/2023
94,223.00
23-06R
Pipe -Covers & Manholes
Paid by Check #113287
08/14/2023
08/23/2023
08/31/2023
08/23/2023
(4,711.15)
Retainage
Vendor
41531 - GB GENERAL ENG CONTRACTOR INC Totals
Invoices
4
$128,029.96
Vendor
50021 - ATILANO GOMEZ
2588306
Clothes Washer Rebate Program
Paid by Check #113225
08/15/2023
08/16/2023
08/31/2023
08/16/2023
200.00
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 6 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor
50021 - ATILANO GOMEZ Totals
Invoices
1
$200.00
Vendor 44860 - GoTo TECHNOLOGIES USA INC
1209057006
Service Contracts
Paid by Check #113226
08/09/2023
08/16/2023
08/31/2023
08/16/2023
2,061.29
Vendor 44860 - GoTo
TECHNOLOGIES USA INC Totals
Invoices
1
$2,061.29
Vendor 15600 - GRAINGER
9773754032
Blower Building Air Compressor
Paid by Check #113227
07/18/2023
08/16/2023
07/31/2023
08/16/2023
7,548.50
9791392351
Secondary Equipment
Paid by Check #113288
08/02/2023
08/23/2023
08/31/2023
08/23/2023
1,561.12
9791392369
Buildings
Paid by Check #113227
08/02/2023
08/16/2023
08/31/2023
08/16/2023
243.97
9793534356
Buildings
Paid by Check #113227
08/03/2023
08/16/2023
08/31/2023
08/16/2023
166.98
9800188048
Pump Stations
Paid by Check #113288
08/10/2023
08/23/2023
08/31/2023
08/23/2023
82.80
9800188055
Pump Stations
Paid by Check #113288
08/10/2023
08/23/2023
08/31/2023
08/23/2023
201.82
9803979708
Buildings
Paid by Check #113288
08/14/2023
08/23/2023
08/31/2023
08/23/2023
320.23
9804114693
Buildings
Paid by Check #113288
08/14/2023
08/23/2023
08/31/2023
08/23/2023
55.69
9804402254
Buildings
Paid by Check #113288
08/15/2023
08/23/2023
08/31/2023
08/23/2023
118.93
9805104255
Mobile Equipment
Paid by Check #113288
08/15/2023
08/23/2023
08/31/2023
08/23/2023
67.43
9806649712
Pump Stations
Paid by Check #113288
08/16/2023
08/23/2023
08/31/2023
08/23/2023
751.39
9818178361
Small Tools
Paid by Check #113338
08/25/2023
08/29/2023
08/31/2023
08/29/2023
388.75
Vendor 15600 - GRAINGER Totals
Invoices
12
$11,507.61
Vendor 43403 - GRANITE CONSTRUCTION CO
2533729
Pipe -Covers & Manholes
Paid by Check #113228
08/02/2023
08/16/2023
08/31/2023
08/16/2023
4,338.90
Vendor 43403 - GRANITE
CONSTRUCTION CO Totals
Invoices
1
$4,338.90
Vendor 49939 - HERC
RENTALS INC
33860803-001
Equipment Rental- Lease
Paid by Check #113229
07/25/2023
08/16/2023
07/31/2023
08/16/2023
3,279.24
Vendor 49939 - HERC RENTALS INC Totals
Invoices
1
$3,279.24
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
133523
Service Contracts
Paid by Check #113230
08/09/2023
08/16/2023
08/31/2023
08/16/2023
132.61
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals
Invoices
1
$132.61
Vendor 48915 - INCLINE VILLAGE GID
22DGIVGID#4
2022 TWFS REIMB INV#4
Paid by Check #113339
08/24/2023
08/30/2023
08/31/2023
08/29/2023
80,517.25
Vendor 48915 - INCLINE VILLAGE GID Totals
Invoices
1
$80,517.25
Vendor 48056 - INFOSEND INC
243404
Printing & Postage Expenses
Paid by Check #113289
07/07/2023
08/23/2023
08/31/2023
08/23/2023
10,665.74
Vendor
48056 - INFOSEND INC Totals
Invoices
1
$10,665.74
Vendor 48140 - INTEGRITY LOCKSMITH
i38507
Pump Stations
Paid by Check #113231
08/03/2023
08/16/2023
08/31/2023
08/16/2023
35.02
i38585
Buildings
Paid by Check #113231
08/10/2023
08/16/2023
08/31/2023
08/16/2023
520.70
Vendor 48140 - INTEGRITY LOCKSMITH Totals
Invoices
2
$555.72
Vendor 50020 - TIMOTHY IRISH
3329116
Clothes Washer Rebate Program
Paid by Check #113232
08/15/2023
08/16/2023
08/31/2023
08/16/2023
200.00
Vendor
50020 - TIMOTHY IRISH Totals
Invoices
1
$200.00
Vendor 44861 - IS INC
72787
Travel - Meetings - Education
Paid by Check #113290
08/16/2023
08/23/2023
08/31/2023
08/23/2023
695.00
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 7 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 44861 - IS INC Totals
Invoices
1
$695.00
Vendor
44110 - J&L PRO KLEEN INC
29628
Janitorial Services
Paid by Check #113233
08/15/2023
08/16/2023
08/31/2023
08/16/2023
4,666.20
Vendor 44110 - XL PRO KLEEN INC Totals
Invoices
1
$4,666.20
Vendor
48298 - JDH CORROSION CONSULTANTS
8722
Keller Heavenly Water System
Paid by Check #113234
01/31/2022
08/16/2023
08/31/2023
06/30/2023 08/16/2023
3,840.00
Improvement
Vendor 48298 - JDH CORROSION CONSULTANTS Totals
Invoices
1
$3,840.00
Vendor
50024 - JONES MAYER
117587
Legal Services JULY 2023
Paid by Check #113340
07/31/2023
08/30/2023
07/31/2023
08/29/2023
138.00
Vendor
50024 - JONES MAYER Totals
Invoices
1
$138.00
Vendor
45141 - KAESER COMPRESSORS INC
916182550
Pump Stations
Paid by Check #113291
08/04/2023
08/23/2023
08/31/2023
08/23/2023
1,938.07
Vendor 45141 - KAESER COMPRESSORS INC Totals
Invoices
1
$1,938.07
Vendor
43694 - KIMBALL MIDWEST
101305955
Shop Supplies
Paid by Check #113235
08/02/2023
08/16/2023
08/31/2023
08/16/2023
831.07
101361961 Shop Supplies
Paid by Check #113341
08/21/2023
08/30/2023
08/31/2023
08/29/2023
73.54
Vendor 43694 - KIMBALL MIDWEST Totals
Invoices
2
$904.61
Vendor
50023 - JAMES KUTHY
2212311
Water Use Reduction Rebates
Paid by Check #113292
08/21/2023
08/23/2023
08/31/2023
08/23/2023
100.00
Vendor
50023 - JAMES KUTHY Totals
Invoices
1
$100.00
Vendor
22200 - LANGENFELD ACE HARDWARE
Jul 23 Stmt Shop Supplies & Small Tools
Paid by Check #113236
07/31/2023
08/16/2023
07/31/2023
08/16/2023
164.88
Vendor 22200 - LANGENFELD ACE HARDWARE Totals
Invoices
1
$164.88
Vendor
45135 - LES SCHWAB TIRE CENTER
66100475638
Automotive
Paid by Check #113293
08/11/2023
08/23/2023
08/31/2023
08/23/2023
992.69
66100476412
Automotive
Paid by Check #113342
08/17/2023
08/29/2023
08/31/2023
08/29/2023
62.65
Vendor 45135 - LES SCHWAB TIRE CENTER Totals
Invoices
2
$1,055.34
Vendor
22550 - LIBERTY UTILITIES
6958036
Electricity
Paid by Check #113237
08/03/2023
08/16/2023
08/31/2023
08/16/2023
4,137.93
6958543
Electricity
Paid by Check #113237
08/04/2023
08/16/2023
08/31/2023
08/16/2023
917.98
6959024
Electricity
Paid by Check #113237
08/04/2023
08/16/2023
08/31/2023
08/16/2023
90.91
6959086
Electricity
Paid by Check #113237
08/04/2023
08/16/2023
08/31/2023
08/16/2023
3,704.56
6959472
Electricity
Paid by Check #113237
08/04/2023
08/16/2023
08/31/2023
08/16/2023
861.37
6961069
Electricity
Paid by Check #113237
08/04/2023
08/16/2023
08/31/2023
08/16/2023
740.58
6961095
Street Lighting Expense
Paid by Check #113237
08/07/2023
08/16/2023
08/31/2023
08/16/2023
25.63
6961251
Electricity
Paid by Check #113237
08/07/2023
08/16/2023
08/31/2023
08/16/2023
137.79
6961454
Electricity
Paid by Check #113237
08/07/2023
08/16/2023
08/31/2023
08/16/2023
1,452.23
6962145
Electricity
Paid by Check #113237
08/07/2023
08/16/2023
08/31/2023
08/16/2023
139.58
6962149
Electricity
Paid by Check #113237
08/07/2023
08/16/2023
08/31/2023
08/16/2023
226.41
6964466
Electricity
Paid by Check #113237
08/08/2023
08/16/2023
08/31/2023
08/16/2023
3,541.24
6967629
Electricity
Paid by Check #113237
08/09/2023
08/16/2023
08/31/2023
08/16/2023
3,299.10
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 8 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
6968434
Electricity
Paid
by Check
#113237
08/09/2023
08/16/2023
08/31/2023
08/16/2023
264.83
6969901
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
68.65
6969906
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
120.84
6970035
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
179.72
6970110
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
178.48
6970115
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
170.57
6970117
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
223.33
6970127
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
218.47
6970170
Electricity
Paid
by Check
#113237
08/10/2023
08/16/2023
08/31/2023
08/16/2023
8,489.12
6974179
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
69.58
6974180
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
43.96
6974181
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
313.65
6974182
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
147.05
6974185
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
33.24
6974187
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
46.99
6974217
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
1,075.48
6974353
Electricity
Paid
by Check
#113237
08/14/2023
08/16/2023
08/31/2023
08/16/2023
36.00
6974354
Electricity
Paid
by Check
#113237
08/14/2023
08/16/2023
08/31/2023
08/16/2023
33.88
6974357
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
36.32
6974576
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
71.10
6974884
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
111.36
6975190
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
347.84
6975191
Electricity
Paid
by Check
#113294
08/14/2023
08/23/2023
08/31/2023
08/23/2023
4,526.49
6975206
Electricity
Paid
by Check
#113237
08/14/2023
08/16/2023
08/31/2023
08/16/2023
78.42
6977342
Electricity
Paid
by Check
#113294
08/15/2023
08/23/2023
08/31/2023
08/23/2023
7,447.74
6977395
Electricity
Paid
by Check
#113294
08/15/2023
08/23/2023
08/31/2023
08/23/2023
12,295.38
6977405
Electricity
Paid
by Check
#113294
08/15/2023
08/23/2023
08/31/2023
08/23/2023
388.40
6977636
Electricity
Paid
by Check
#113294
08/15/2023
08/23/2023
08/31/2023
08/23/2023
613.26
6979188
Electricity
Paid
by Check
#113343
08/16/2023
08/30/2023
08/31/2023
08/29/2023
24.42
6979916
Electricity
Paid
by Check
#113343
08/16/2023
08/30/2023
08/31/2023
08/29/2023
3,544.72
6980095
Electricity
Paid
by Check
#113343
08/16/2023
08/30/2023
08/31/2023
08/29/2023
394.51
6980153
Electricity
Paid
by Check
#113343
08/16/2023
08/30/2023
08/31/2023
08/29/2023
151.65
6980511
Electricity
Paid
by Check
#113343
08/16/2023
08/30/2023
08/31/2023
08/29/2023
345.38
6982174
Electricity
Paid
by Check
#113294
08/17/2023
08/23/2023
08/31/2023
08/23/2023
279.47
6982863
Electricity
Paid
by Check
#113294
08/17/2023
08/23/2023
08/31/2023
08/23/2023
11,469.16
6984869
Electricity
Paid
by Check
#113343
08/18/2023
08/30/2023
08/31/2023
08/29/2023
1,524.31
6985191
Electricity
Paid
by Check
#113343
08/18/2023
08/30/2023
08/31/2023
08/29/2023
26.54
6985531
Electricity
Paid
by Check
#113343
08/18/2023
08/30/2023
08/31/2023
08/29/2023
2,161.33
6987204
Electricity
Paid
by Check
#113343
08/21/2023
08/30/2023
08/31/2023
08/29/2023
25.34
6990409
Electricity
Paid
by Check
#113343
08/22/2023
08/30/2023
08/31/2023
08/29/2023
331.37
6990498
Electricity
Paid
by Check
#113343
08/22/2023
08/30/2023
08/31/2023
08/29/2023
50.04
6990691
Electricity
Paid
by Check
#113343
08/22/2023
08/30/2023
08/31/2023
08/29/2023
28.08
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 9 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
6993706
Electricity
Paid by Check #113343
08/23/2023
08/30/2023
08/31/2023
08/29/2023
1,470.62
6994938
Electricity
Paid by Check #113343
08/24/2023
08/30/2023
08/31/2023
08/29/2023
159.88
6995275
Electricity
Paid by Check #113343
08/24/2023
08/30/2023
08/31/2023
08/29/2023
37.85
6995328
Electricity
Paid by Check #113343
08/24/2023
08/30/2023
08/31/2023
08/29/2023
36.32
6995351
Electricity
Paid by Check #113343
08/24/2023
08/30/2023
08/31/2023
08/29/2023
4,221.39
Vendor 22550 - LIBERTY
UTILITIES Totals
Invoices
60
$83,187.84
Vendor 47903 - LINDE GAS & EQUIPMENT INC
37764137
Shop Supplies
Paid
by
Check
#113344
08/21/2023
08/30/2023
08/31/2023
08/29/2023
527.69
37840908
Small Tools
Paid
by
Check
#113344
08/22/2023
08/30/2023
08/31/2023
08/29/2023
130.72
Vendor
47903 - LINDE GAS & EQUIPMENT INC Totals
Invoices
2
$658.41
Vendor 50026 -
STEVE LUCCHETTI
2347125
Water Use Reduction Rebates
Paid
by
Check
#113345
08/24/2023
08/29/2023
08/31/2023
08/29/2023
100.00
Vendor 50026 - STEVE
LUCCHETTI Totals
Invoices
1
$100.00
Vendor 19248 -
MALLORY SAFETY & SUPPLY LLC
5537947
Inventory Adjstmnt/Shop Supply
Paid
by
Check
#113238
01/25/2023
08/16/2023
08/31/2023
08/16/2023
(198.71)
Issues
5686611
Field, Shop & Safety Supplies
Paid
by
Check
#113238
08/07/2023
08/16/2023
08/31/2023
08/16/2023
674.04
Inventory
5696280
Field, Shop & Safety Supplies
Paid
by
Check
#113346
08/18/2023
08/29/2023
08/31/2023
08/29/2023
456.58
Inventory
5697471
Field, Shop & Safety Supplies
Paid
by
Check
#113346
08/22/2023
08/29/2023
08/31/2023
08/29/2023
456.58
Inventory
5700346
Field, Shop & Safety Supplies
Paid
by
Check
#113346
08/24/2023
08/29/2023
08/31/2023
08/29/2023
397.41
Inventory
Vendor 19248
- MALLORY SAFETY &
SUPPLY LLC Totals
Invoices
5
$1,785.90
Vendor 17900 -
MC MASTER CARR SUPPLY CO
12079452
Pump Stations
Paid
by
Check
#113239
08/03/2023
08/16/2023
08/31/2023
08/16/2023
573.32
Vendor
17900
- MC MASTER CARR
SUPPLY CO Totals
Invoices
1
$573.32
Vendor 49076 -
BUCK McLELLAND
PER DIEM 081823
Travel - Meetings - Education
Paid
by
Check
#113240
07/25/2023
08/16/2023
08/31/2023
08/16/2023
113.00
PER DIEM 082523
Travel - Meetings - Education
Paid
by
Check
#113295
07/25/2023
08/23/2023
08/31/2023
08/23/2023
113.00
1084337 REIMB
Travel - Meetings - Education
Paid
by
Check
#113347
08/24/2023
08/29/2023
08/31/2023
08/29/2023
131.05
Vendor 49076 - BUCK
McLELLAND Totals
Invoices
3
$357.05
Vendor 43889 -
MME MUNICIPAL MAINTENANCE
011863
Automotive
Paid
by
Check
#113241
07/26/2023
08/16/2023
08/31/2023
08/16/2023
67.85
012930
Pipe -Covers & Manholes
Paid
by
Check
#113348
08/24/2023
08/29/2023
08/31/2023
08/29/2023
640.70
Vendor
43889
- MME MUNICIPAL MAINTENANCE
Totals
Invoices
2
$708.55
Vendor 49765 -
NAPA AUTO PARTS
2540-692837
Buildings
Paid
by
Check
#113242
07/25/2023
08/16/2023
08/31/2023
08/16/2023
1,076.63
Jul 23 Stmt
Automotive & Shop Supplies
Paid
by
Check
#113349
07/31/2023
08/29/2023
08/31/2023
08/29/2023
2,798.35
Vendor 49765 - NAPA AUTO PARTS Totals
Invoices
2
$3,874.98
Vendor 49972 -
NEARMAP US INC
INVO0940109
Contractual Services
Paid
by
Check
#113350
06/28/2023
08/29/2023
08/31/2023 06/30/2023
08/29/2023
4,275.00
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 10 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49972 - NEARMAP US INC Totals Invoices 1 $4,275.00
Vendor 49993 - LARISSA & REID NOLAN
3524214-2 Water Use Reduction Rebates Paid by Check #113351 08/23/2023 08/29/2023 08/31/2023 08/29/2023 100.00
Vendor 49993 - LARISSA & REID NOLAN Totals Invoices 1 $100.00
Vendor 48315 - O'REILLY AUTO PARTS
Jul 23 Stmt Mobile Equipment
Vendor 44607 - OLIN PIONEER AMERICAS LLC
900306676
Hypochlorite
900312486
Hypochlorite
Vendor 41272 -
PAC MACHINE CO
91448
Misc Emergency Incident
Expenses
91449
Misc Emergency Incident
Expenses
91581
Misc Emergency Incident
Expenses
Vendor 49820 -
PACIFIC OFFICE AUTOMATION
304498
Tanks Backup Power
Vendor 49945 -
PAPE MACHINERY INC
14690827
Automotive
Vendor 49961 - PLATINUM ADVISORS LLC
35424 Contractual Services
Vendor 49579 - POLLARDWATER
0224761-2 Backflow & Meter Combo's
Vendor 49923 - QUADIENT FINANCE USA INC
Paid by Check #113243 07/28/2023 08/16/2023 08/31/2023
Vendor 48315 - O'REILLY AUTO PARTS Totals Invoices
Paid by Check #113244
08/03/2023
08/16/2023
08/31/2023
Paid by Check #113352
08/16/2023
08/29/2023
08/31/2023
Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals
Invoices
Paid by Check #113245
08/04/2023
08/16/2023
08/31/2023
Paid by Check #113245
08/04/2023
08/16/2023
08/31/2023
Paid by Check #113296
08/15/2023
08/23/2023
08/31/2023
Vendor
41272 - PAC MACHINE CO Totals
Invoices
Paid by Check #113297
08/21/2023
08/23/2023
08/31/2023
Vendor 49820 - PACIFIC OFFICE AUTOMATION Totals
Invoices
Paid by Check #113298
08/11/2023
08/23/2023
08/31/2023
Vendor 49945 - PAPE MACHINERY INC Totals
Invoices
Paid by Check #113353
09/01/2023
08/29/2023
09/30/2023
Vendor 49961 -
PLATINUM ADVISORS LLC Totals
Invoices
Paid by Check #113299
08/07/2023
08/23/2023
08/31/2023
Vendor
49579 - POLLARDWATER Totals
Invoices
08/16/2023 18.79
1 $18.79
08/16/2023 12,962.46
08/29/2023 14,119.06
2 $27 081.52
08/16/2023
5,872.50
08/16/2023
17,702.33
08/23/2023
6,565.73
3
$30,140.56
08/23/2023
29,875.68
1
$29,875.68
08/23/2023
2,528.81
1
$2,528.81
08/29/2023
1,000.00
1
$1,000.00
08/23/2023 1,136.44
1 $1,136.44
08/03/23 Postage prepaid
Paid by Check #113246 08/03/2023
08/16/2023
08/31/2023
08/16/2023
1,800.00
Vendor 49923 - QUADIENT FINANCE USA INC Totals
Invoices
1
$1,800.00
Vendor 45140 - R&S OVERHEAD DOORS & GATES
51144785 Grounds & Maintenance
Paid by Check #113300 06/27/2023
08/23/2023
08/31/2023 06/30/2023
08/23/2023
3,127.44
51145254 Grounds & Maintenance
Paid by Check #113300 08/03/2023
08/23/2023
08/31/2023
08/23/2023
2,596.00
Vendor 45140 - R&S OVERHEAD DOORS & GATES Totals
Invoices
2
$5,723.44
Vendor 43332 - RED WING SHOE STORE
812-1-120055 Safety Equipment - Physicals
Paid by Check #113354 08/10/2023
08/30/2023
08/31/2023
08/29/2023
344.25
Vendor 43332 - RED WING SHOE STORE Totals
Invoices
1
$344.25
Vendor 47803 - REDWOOD PRINTING
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 11 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
34014
Printing
Paid by Check #113355
07/26/2023
08/29/2023
08/31/2023
08/29/2023
1,576.88
34181
Office Supplies
Paid by Check #113301
08/08/2023
08/23/2023
08/31/2023
08/23/2023
85.20
34182
Office Supply Issues
Paid by Check #113301
08/08/2023
08/23/2023
08/31/2023
08/23/2023
650.31
Vendor 47803 - REDWOOD PRINTING Totals
Invoices
3
$2,312.39
Vendor 49497 - REGULATORY
INTELLIGENCE LLC
STPUD823
Advisory
Paid by Check #113247
08/10/2023
08/16/2023
07/31/2023
08/16/2023
1,089.27
Vendor 49497 - REGULATORY INTELLIGENCE LLC Totals
Invoices
1
$1,089.27
Vendor 48144 - RELIANCE STANDARD
AUG23
Voluntary Life Payable
Paid by Check #113356
08/31/2023
08/30/2023
08/31/2023
08/29/2023
325.74
Vendor 48144 - RELIANCE STANDARD Totals
Invoices
1
$325.74
Vendor 50027 - MEGAN ROOP
3422137
Turf Buy -Back Program
Paid by Check #113357
08/28/2023
08/29/2023
08/31/2023
08/29/2023
2,290.50
Vendor
50027 - MEGAN ROOP Totals
Invoices
1
$2,290.50
Vendor 48684 - RS
9018241465
Buildings
Paid by Check #113302
08/08/2023
08/23/2023
08/31/2023
08/23/2023
226.85
9018252905
Buildings
Paid by Check #113302
08/10/2023
08/23/2023
08/31/2023
08/23/2023
622.02
Vendor 48684 - RS Totals
Invoices
2
$848.87
Vendor 44581 - SCP
SCIENCE
IN0000366546
Laboratory Supplies
Paid by Check #113358
08/14/2023
08/29/2023
08/31/2023
08/29/2023
120.18
Vendor
44581 - SCP SCIENCE Totals
Invoices
1
$120.18
Vendor 49911 - SEARCHPROS STAFFING LLC
23080838
Contractual Services
Paid by Check #113248
08/08/2023
08/16/2023
08/31/2023
08/16/2023
1,492.67
23081536
Contractual Services
Paid by Check #113303
08/15/2023
08/23/2023
08/31/2023
08/23/2023
1,473.80
Vendor 49911 - SEARCHPROS STAFFING LLC Totals
Invoices
2
$2,966.47
Vendor 49965 - SEMITORR
GRP LLC dba EWS
5563048
Secondary Equipment
Paid by Check #113249
08/01/2023
08/16/2023
08/31/2023
08/16/2023
2,034.56
5563948
Secondary Equipment
Paid by Check #113249
08/07/2023
08/16/2023
08/31/2023
08/16/2023
2,727.11
Vendor 49965 - SEMITORR GRP LLC dba EWS Totals
Invoices
2
$4,761.67
Vendor 48911 - JOHN
SHERIDAN
Tuition #4
Tuition & Reimbursement
Paid by Check #113250
08/14/2023
08/16/2023
08/31/2023
08/16/2023
1,600.00
Program
Vendor 48911 - JOHN SHERIDAN Totals
Invoices
1
$1,600.00
Vendor 43552 - SHERWIN-WILLIAMS
9723-7
Buildings
Paid by Check #113304
08/08/2023
08/23/2023
08/31/2023
08/23/2023
27.36
9728-6
Buildings
Paid by Check #113304
08/08/2023
08/23/2023
08/31/2023
08/23/2023
13.68
Vendor 43552
- SHERWIN-WILLIAMS Totals
Invoices
2
$41.04
Vendor 47832 - SHRED -IT
8004359325 Office Supply Issues
Vendor 40633 - SIGMA ALDRICH INC
560343049 Laboratory Supplies
Paid by Check #113359 07/25/2023 08/29/2023 08/31/2023 08/29/2023 67.00
Vendor 47832 - SHRED -IT Totals Invoices 1 $67.00
Paid by Check #113360 06/09/2023 08/29/2023 08/31/2023 06/30/2023 08/29/2023 175.32
Vendor 40633 - SIGMA ALDRICH INC Totals Invoices 1 $175.32
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 12 of 16
1 9 5 0
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 48172 - SNAP ON TOOLS
08022360341
Small Tools
Paid by Check #113305
08/02/2023
08/23/2023
08/31/2023
08/23/2023
52.47
Vendor
48172 - SNAP ON TOOLS Totals
Invoices
1
$52.47
Vendor 43888 - SONSRAY MACHINERY LLC
PS0087359-1
Automotive
Paid by Check #113251
07/12/2023
08/16/2023
07/31/2023
08/16/2023
22.66
PS0091612-1
Fork Attachment Truck #55
Paid by Check #113251
08/07/2023
08/16/2023
08/31/2023
08/16/2023
9,598.08
Vendor 43888 - SONSRAY MACHINERY LLC Totals
Invoices
2
$9,620.74
Vendor 44577 - SOUNDPROS INC
230722-47
Public Relations Expense
Paid by Check #113306
07/22/2023
08/23/2023
08/31/2023
08/23/2023
49.00
Vendor
44577 - SOUNDPROS INC Totals
Invoices
1
$49.00
Vendor 48628 - SOUTH LAKE TAHOE ACE HARDWARE
071467
Wells
Paid by Check #113307
08/15/2023
08/23/2023
08/31/2023
08/23/2023
81.55
Vendor 48628 - SOUTH LAKE TAHOE ACE HARDWARE Totals
Invoices
1
$81.55
Vendor 23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT
2506132-001 0723
Other Utilities & Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
1,413.57
2612107-001 0723
Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
100.92
2718021-001 0723
Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
152.24
3102034-001 0723
Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
239.26
3103021-001 0723
Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
152.24
3122506-001 0723
Other Utilities & Water
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
93.08
3221118-001 0723
Other Utilities
Paid by Check #113308
07/25/2023
08/23/2023
08/31/2023
08/23/2023
35.06
Vendor
23400 - SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals
Invoices
7
$2,186.37
Vendor 45168 - SOUTHWEST GAS
910000040369 723
Natural Gas
Paid by Check #113252
08/04/2023
08/16/2023
08/31/2023
08/16/2023
62.39
910000041349 723
Natural Gas
Paid by Check #113252
08/04/2023
08/16/2023
08/31/2023
08/16/2023
15.68
910000041350 723
Natural Gas
Paid by Check #113309
08/09/2023
08/23/2023
08/31/2023
08/23/2023
11.00
910000665034 723
Natural Gas
Paid by Check #113309
08/10/2023
08/23/2023
08/31/2023
08/23/2023
14.14
910000183539 823
Natural Gas
Paid by Check #113309
08/16/2023
08/23/2023
08/31/2023
08/23/2023
11.00
910000426082 823
Natural Gas
Paid by Check #113361
08/17/2023
08/30/2023
08/31/2023
08/29/2023
11.00
910000175915 823
Natural Gas
Paid by Check #113361
08/21/2023
08/30/2023
08/31/2023
08/29/2023
11.00
910000639911 823
Natural Gas
Paid by Check #113361
08/21/2023
08/30/2023
08/31/2023
08/29/2023
12.57
910000416139 823
Natural Gas
Paid by Check #113361
08/22/2023
08/30/2023
08/31/2023
08/29/2023
11.00
Vendor
45168 - SOUTHWEST GAS Totals
Invoices
9
$159.78
Vendor 49064 -STAPLES BUSINESS ADVANTAGE
3546076175
Office Supplies
Paid by Check #113362
08/26/2023
08/29/2023
08/31/2023
08/29/2023
694.67
3546076178
Office Supply Issues
Paid by Check #113362
08/26/2023
08/29/2023
08/31/2023
08/29/2023
799.24
Vendor 49064 - STAPLES BUSINESS ADVANTAGE Totals
Invoices
2
$1,493.91
Vendor 48617 - STEEL-TOE-SHOES.COM
STP062123
Safety Equipment - Physicals
Paid by Check #113253
06/21/2023
08/16/2023
08/31/2023
06/30/2023 08/16/2023
114.18
Vendor 48617 - STEEL-TOE-SHOES.COM Totals
Invoices
1
$114.18
Vendor 48511 - SWRCB/DWOCP
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 13 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
GORALSKI R D3 23
Dues - Memberships -
Paid by Check #113254
08/15/2023
08/16/2023
08/31/2023
08/16/2023
90.00
Certification
Vendor
48511 - SWRCB/DWOCP Totals
Invoices
1
$90.00
Vendor 47798 - T&S CONSTRUCTION CO INC
22-14A
Tahoe Keys Sewer PS Rehab
Paid by Check #113363
07/31/2023
08/29/2023
08/31/2023
08/29/2023
220,500.00
22-14AR
Tahoe Keys Sewer PS Rehab
Paid by Check #113363
07/31/2023
08/29/2023
08/31/2023
08/29/2023
(22,050.00)
Retainage
23/03A
Secondary Clarifier #2 Rehab
Paid by Check #113363
07/31/2023
08/29/2023
08/31/2023
08/29/2023
218,500.00
23/03AR
Secondary Clarifier #2 Rehab
Paid by Check #113363
07/31/2023
08/29/2023
08/31/2023
08/29/2023
(21,850.00)
Retainage
Vendor 47798 - T&S CONSTRUCTION CO INC Totals
Invoices
4
$395,100.00
Vendor 24325 - TAHOE SAND & GRAVEL
Jul 23 Stmt
Pipe -Covers & Manholes
Paid by Check #113255
07/31/2023
08/16/2023
08/31/2023
08/16/2023
10,631.43
Vendor 24325
- TAHOE SAND & GRAVEL Totals
Invoices
1
$10,631.43
Vendor 48927 - TAHOE VALLEY LODGE
1056
Standby Accommodations
Paid by Check #113256
07/31/2023
08/16/2023
08/31/2023
08/16/2023
1,755.00
Vendor 48927 - TAHOE VALLEY LODGE Totals
Invoices
1
$1,755.00
Vendor 48477 - THOMAS SCIENTIFIC
3038861
Laboratory Supplies
Paid by Check #113257
08/04/2023
08/16/2023
08/31/2023
08/16/2023
228.46
3046164
Laboratory Supplies
Paid by Check #113364
08/11/2023
08/29/2023
08/31/2023
08/29/2023
164.44
3048808
Laboratory Supplies
Paid by Check #113310
08/15/2023
08/23/2023
08/31/2023
08/23/2023
231.16
3052886
Laboratory Supplies
Paid by Check #113364
08/18/2023
08/29/2023
08/31/2023
08/29/2023
225.22
Vendor 48477 - THOMAS SCIENTIFIC Totals
Invoices
4
$849.28
Vendor 48748 - THUNDERBIRD COMMUNICATIONS
3354
Sewer & Water Field
Paid by Check #113365
07/21/2023
08/29/2023
08/31/2023
08/29/2023
37,497.64
Communication Upgrades
Vendor 48748 - THUNDERBIRD
COMMUNICATIONS Totals
Invoices
1
$37,497.64
Vendor 47955 - TK
ELEVATOR
3007406099
Buildings
Paid by Check #113311
08/01/2023
08/23/2023
08/31/2023
08/23/2023
4,461.57
Vendor 47955 - TK ELEVATOR Totals
Invoices
1
$4,461.57
Vendor 47973 - US
BANK CORPORATE
ARCE0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
903.06
ASCHENBACH0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
146.22
BARTLETTB0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,993.24
BARTLETTC0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
664.21
CASWELL0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
259.37
COMBES0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
2,195.57
CULLEN0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
775.99
DUPREE0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
7,614.77
GLAZE0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,464.49
GOLIGOSKI0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
54.80
GUTTRY0723
Jul 23 Stmt
Paid by Check #113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
715.81
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 14 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
HUGHES0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,431.62
IONES0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,400.66
KAUFFMAN0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
2,072.01
LEE0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,030.13
NELSON0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
206.58
RUTHERDALE0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,055.50
RYAN0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
254.25
SCHRAUBEN0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
1,497.91
SIAN00723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
698.50
SKELLY0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
2,309.29
STANLEY0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
24.90
THOMSEN0723
Jul 23
Stmt
Paid
by
Check
#113258
07/24/2023
08/16/2023
08/31/2023
08/16/2023
988.11
Vendor 47973 - US BANK
CORPORATE Totals
Invoices
23
$29,756.99
Vendor 49947 - USABLUEBOOK
INVO0094919
Secondary Equipment
Paid by Check #113259
08/04/2023
08/16/2023
08/31/2023
08/16/2023
789.47
INVO0096109
Secondary Equipment
Paid by Check #113366
08/07/2023
08/29/2023
08/31/2023
08/29/2023
593.74
INVO0096158
Primary Equipment
Paid by Check #113259
08/07/2023
08/16/2023
08/31/2023
08/16/2023
542.99
INVO0097566
Buildings
Paid by Check #113259
08/08/2023
08/16/2023
08/31/2023
08/16/2023
3,271.86
INVO0105567
Secondary Equipment
Paid by Check #113312
08/15/2023
08/23/2023
08/31/2023
08/23/2023
828.14
INVO0110753
Biosolids Equipment - Building
Paid by Check #113366
08/21/2023
08/29/2023
08/31/2023
08/29/2023
1,138.46
Vendor
49947 - USABLUEBOOK Totals
Invoices
6
$7,164.66
Vendor 48468 - USB SEWER EQUIPMENT CORP
0000212219
Automotive
Paid by Check #113313
08/15/2023
08/23/2023
08/31/2023
08/23/2023
101.58
Vendor 48468 - USB SEWER EQUIPMENT CORP Totals
Invoices
1
$101.58
Vendor 49590 - UTILIS INC dba ASTERRA
500606
Pipe -Covers & Manholes
Paid by Check #113367
08/01/2023
08/29/2023
08/31/2023
08/29/2023
9,500.00
Vendor 49590 - UTILIS INC dba ASTERRA Totals
Invoices
1
$9,500.00
Vendor 49296 - VERIZON WIRELESS
9941626592
Telephone
Paid by Check #113314
08/09/2023
08/23/2023
08/31/2023
08/23/2023
548.32
Vendor 49296 - VERIZON WIRELESS Totals
Invoices
1
$548.32
Vendor 48586 - VINCIGUERRA CONSTRUCTION INC
23/07A
Waterline, Black Bart
Paid by Check #113315
07/31/2023
08/23/2023
08/31/2023
08/23/2023
874,694.36
23/07AR
Waterline, Black Bart Retainage
Paid by Check #113315
07/31/2023
08/23/2023
08/31/2023
08/23/2023
(43,734.72)
Vendor
48586 - VINCIGUERRA
CONSTRUCTION INC Totals
Invoices
2
$830,959.64
Vendor 48148 - WATSON-MARLOW INC
SI240612
Secondary Equipment
Paid by Check #113260
07/28/2023
08/16/2023
08/31/2023
08/16/2023
4,731.91
SCN008388
Secondary Equipment
Paid by Check #113260
08/08/2023
08/16/2023
08/31/2023
08/16/2023
(4,731.91)
SI241417
Secondary Equipment
Paid by Check #113260
08/08/2023
08/16/2023
08/31/2023
08/16/2023
5,128.36
Vendor 48148 -
WATSON-MARLOW INC Totals
Invoices
3
$5,128.36
Vendor 48405 - WAXIE SANITARY SUPPLY
81873917
Janitorial Supplies Inventory
Paid by Check #113261
07/31/2023
08/16/2023
08/31/2023
08/16/2023
194.14
81883943
Office Supply Issues
Paid by Check #113261
08/03/2023
08/16/2023
08/31/2023
08/16/2023
752.55
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 15 of 16
195a
Payment of Claims
Payment Date Range 08/16/23 - 08/29/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
G/L Date
Received Date
Payment Date
Invoice Net Amount
81910746
Janitorial Supplies Inventory
Paid
by
Check
#113316
08/16/2023
08/23/2023
08/31/2023
08/23/2023
897.68
Vendor 48405 - WAXIE SANITARY
SUPPLY Totals
Invoices
3
$1,844.37
Vendor 25850 -
WESTERN NEVADA SUPPLY
cm19730729r1
Manhole Frames - Lids - Other
Paid
by
Check
#113262
05/08/2023
08/16/2023
08/31/2023
08/16/2023
(806.27)
Parts Inventory
19846526
Service Contracts
Paid
by
Check
#113262
07/17/2023
08/16/2023
07/31/2023
08/16/2023
3,523.50
39850239
Pipe -Covers & Manholes
Paid
by
Check
#113262
07/18/2023
08/16/2023
08/31/2023
08/16/2023
237.55
CM19846526
Service Contracts
Paid
by
Check
#113262
08/01/2023
08/16/2023
07/31/2023
08/16/2023
(3,523.50)
19878514
Saddles & Fittings Inventory
Paid
by
Check
#113262
08/07/2023
08/16/2023
08/31/2023
08/16/2023
7,510.60
19878519
Valves Elbows Ts Flanges
Paid
by
Check
#113262
08/07/2023
08/16/2023
08/31/2023
08/16/2023
1,280.68
Inventory
19878522
Pipe -Covers & Manholes
Paid
by
Check
#113262
08/07/2023
08/16/2023
08/31/2023
08/16/2023
3,568.95
19878770
Repair Clamps Inventory
Paid
by
Check
#113262
08/07/2023
08/16/2023
08/31/2023
08/16/2023
1,696.28
19891758
Manhole Frames - Lids - Other
Paid
by
Check
#113262
08/13/2023
08/16/2023
08/31/2023
08/16/2023
806.27
Parts Inventory
39879626
Primary Equipment
Paid
by
Check
#113317
08/15/2023
08/23/2023
08/31/2023
08/23/2023
1,328.76
39889483
Shop Supplies
Paid
by
Check
#113317
08/15/2023
08/23/2023
08/31/2023
08/23/2023
66.49
39898596
Pipe -Covers & Manholes
Paid
by
Check
#113317
08/16/2023
08/23/2023
08/31/2023
08/23/2023
712.31
19898300
Valves Elbows Ts Flanges
Paid
by
Check
#113317
08/17/2023
08/23/2023
08/31/2023
08/23/2023
604.25
Inventory
19898303
Boxes -Lids -Extensions Inventory
Paid
by
Check
#113317
08/17/2023
08/23/2023
08/31/2023
08/23/2023
2,927.01
19900520
Small Tools
Paid
by
Check
#113317
08/18/2023
08/23/2023
08/31/2023
08/23/2023
537.18
39900802
Shop Supplies
Paid
by
Check
#113317
08/18/2023
08/23/2023
08/31/2023
08/23/2023
478.39
19889626
Pipe - Covers & Manholes
Paid
by
Check
#113317
08/21/2023
08/23/2023
08/31/2023
08/23/2023
2,379.30
19902931
Saddles & Fittings Inventory
Paid
by
Check
#113317
08/21/2023
08/23/2023
08/31/2023
08/23/2023
778.17
Vendor 25850 -WESTERN NEVADA
SUPPLY Totals
Invoices
18
$24,105.92
Vendor 42323 -
WHITE ROCK CONSTRUCTION
23-08A
Keller Heavenly Water System
Paid
by
Check
#113368
07/31/2023
08/29/2023
08/31/2023
08/29/2023
678,250.50
Improvement
23-08AR
Keller Heavenly Water System
Paid
by
Check
#113368
07/31/2023
08/29/2023
08/31/2023
08/29/2023
(33,912.52)
Improvement Retainage
Vendor
42323 - WHITE ROCK CONSTRUCTION
Totals
Invoices
2
$644,337.98
Vendor 50028 -
CINDY WISE
3384135
Turf Buy -Back Program
Paid
by
Check
#113369
08/28/2023
08/29/2023
08/31/2023
08/29/2023
3,000.00
Vendor 50028 - CINDY WISE Totals
Invoices
1
$3,000.00
Vendor 50022 -
TRICIA YORK
2359304
Clothes Washer Rebate Program
Paid
by
Check
#113263
08/15/2023
08/16/2023
08/31/2023
08/16/2023
200.00
Vendor 50022 - TRICIA YORK Totals
Invoices
1
$200.00
Grand Totals
Invoices
377
$2,825,460.80
Run by Erika Franco on 08/30/2023 10:14:24 AM Page 16 of 16
OL
0a0a
1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
August 17, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan
Absent: Director Exline
Staff: Paul Hughes, Keith Collins, Melonie Guttry, Julie Ryan, Chris Stanley, Trevor Coolidge, Chelsea
Block, Lauren Benifield, Ryan Lee, Megan Colvey, Bren Borley, Shelly Thomsen, Greg Dupree, Shannon
Chandler
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Absent
to approve the Consent Calendar as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. CALIPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopted Resolution 3255-23 which incorporates the Pay Listing by Position for the pay listing
effective July 20, 2023.
REGULAR BOARD MEETING MINUTES: August 17, 2023 PAGE - 2
c. CAPITAL OUTLAY ROLLOVER ACCOUNTS
(Greg Dupree, Accounting Manager)
Authorized staff to direct rollover funds budgeted in 2022/2023 fiscal year to the 2023/2024
fiscal year.
d. REBID 2023-2024 TANK COATINGS TOUCHUP PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorized the General Manager to execute Change Order No. 1 to Unified Field Services
Corporation in the amount of $36,299.42.
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $1,526,454.43.
f. REGULAR BOARD MEETING MINUTES: July 31, and August 7, 2023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved July 31 and August 7, 2023, Minutes.
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. General Manager Agreement for Professional Services (Liz Kauffman, Human Resources Director) -
Mclonie Guttry provided details regarding the General Manager Agreement for Professional
Services and reported that the Executive Committee negotiated the proposed Agreement
with Paul Hughes. There were minor edits recommended by the Executive Committee to
Sections 4(Term), 5d(Conference Attendance), 6a (District Vehicle), and 8a (Termination). The
proposed Agreement has also been reviewed by Attorney Collins. President Peterson added
that the appointment was unanimous and the Agreement was reasonable and easy to
negotiate. Director Haven voiced his appreciation for the Executive Committee managing this
process and appreciates the number of internal candidates that applied for the position.
Moved Romsos/Second Peterson/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Absent to approve the General Manager Agreement for Professional Services between the
South Tahoe Public Utility District and Paul Hughes for the position of General Manager,
commencing August 17, 2023.
The Board congratulated Paul Hughes on his appointment as South Tahoe Public Utility
District's General Manager.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos reported the Executive Committee met prior to the Board Meeting to discuss the
legal counsel transition process. President Peterson added that he asked Attorney Collins to
review his conflict of interest with the Tahoe Keys Property Owners' Association (TKPOA) which
Attorney Collins confirmed. Therefore, President Peterson will continue to recuse himself from all
items of business relating to the TKPOA. Director Haven reported that he participated in a tour of
Diamond Valley Ranch and was impressed with the breadth of operations in Alpine County.
Director Romsos added that the District has had a record number of water leaks in July, as
reported at the August 14'" Operations Committee meeting.
REGULAR BOARD MEETING MINUTES: August 17, 2023 PAGE - 3
8. BOARD MEMBER REPORTS: None
9. STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a legislative update including activities revolving around the Tahoe
Summit which was held on August 9'" at Kings Beach. Director Haven reported that he also
attended the Tahoe Summit and feels the the District provided great messaging at their event
booth. Shelly Thomsen provided further details regarding several delegation connections as well
as the California Tahoe Alliance climate bond discussions resulting in District language being
utilized to expand grant eligibility for funding for fire suppression. Lastly, Congressman Kevin Kiley is
scheduled to tour Diamond Valley Ranch (DVR) on August 31, 2023. President Peterson requested
highlighting the Tamarack Fire during the DVR tour. Paul Hughes added that the District will remind
Kevin Kiley that the District has a FEMA application in process for soil stabilization.
Attorney Collins reported that he has been in contact with Brownstein Hyatt Farber Schreck and
files have been prioritized to be transferred to Jones Mayer.
10. INTERIM GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update
• Lahontan has issued a cleanup and abatement order for the PCE Plume and Attorney Kvistad
has been contacted by an attorney representing Lake Tahoe Laundry Works, responsible
party, regarding a possible settlement.
• Major Projects for the Fiscal Year include:
Recruitment for a new Chief Financial Officer
Address vacant operational management positions; hire for vacant positions; there will
not be a reorganization
Negotiate labor contracts
Complete the District Compensation Study - Request for Proposals have been issued
Develop a Board desired level Capital Improvement Plan
Complete new five-year water and sewer rate studies
Issue a new multi -year Proposition 218 Notice and hold public meetings
Continue the TKPOA consolidation discussions
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 2:30 p.m.
RECONVENE TO OPEN SESSION: 2:38 p.m.
a. Pursuant to Government Code Section 54957(b) (1) consider the appointment of a public
employee - General Manager.
No reportable Board Action
b. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
REGULAR BOARD MEETING MINUTES: August 17, 2023 PAGE - 4
ADJOURNMENT: 2:39 p.m.
David Peterson, Board President
South Tahoe Public Utility District
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Secondary Clarifier No. 1 Rehabilitation Project
REQUESTED BOARD ACTION: (1) Hold a Public Hearing at 2:01 p.m. to receive comments
regarding the designation of the Project as "substantially complex" under Public
Contract Code Section 7201; (2) Pursuant to the facts, find the Project substantially
complex and require a 10% retention limit; and, (3) Authorize staff to advertise for
construction bids for this Project.
DISCUSSION: At 2:01 p.m. open the Public Hearing to receive public comments
regarding the designation of the Secondary Clarifier No. 1 Rehabilitation Project
(Project).
The District's Wastewater Treatment Plant (WWTP) has three Secondary Clarifiers. As part
of the Capital Improvement Program (CIP), the District has identified rehabilitation of
these structures due to failing mechanical equipment and seismic vulnerability.
The District has completed rehabilitation of Secondary Clarifier No. 3 and is currently
slightly more than halfway through the rehabilitation of Secondary Clarifier No. 2. The
current CIP has rehabilitation of Secondary Clarifier No. 1 slated for summer 2024. The
District has already secured a State Revolving Fund (SRF) loan for construction of this
project.
Rehabilitation of the Secondary Clarifier No. 1 at the WWTP includes mechanical,
structural, electrical, and instrumentation improvements. The work includes the
following:
• Demolition of the existing sludge collector mechanism and replacement with
new sludge collector mechanism and appurtenances
• Seismic retrofit and rehabilitation of the existing concrete tank
• Replacement of existing secondary clarifier handrail and V-notch weirs
• Installation of new density current baffles
Stephen Caswell
Page 2
September 7, 2023
• Demolition and replacement of existing RAS piping
• New clarifier drives in existing motor control center
• Integration of new sludge collector mechanism controls to the programmable
logic controller
• Site civil improvements including excavation, grading, and paving as required to
accommodate new improvements
Staff plans to advertise in late September and select a contractor in early November,
issue a Notice to Proceed in early January, with the contractor mobilizing for the 2024
construction season.
Legislative amendments to the Public Contract Code, effective January 1, 2012, limit
the amount of retention the District can withhold from a contractor for a capital project
to 5% of the total contract amount. However, the retention amount may exceed 5% if
the Board, at a properly noticed and normally scheduled Public Hearing, finds that the
project is "substantially complex," and that the nature of the project merits a higher
retention amount. On February 2, 2012, the Board adopted Resolution No. 2904-12,
whereby the Board resolved that when bidding capital projects, the criteria identified
therein will be used to determine whether a project is substantially complex such that it
justifies a retention amount higher than 5%.
Staff recommends that the Board designate the project as substantially complex and
merits a retention amount of 10%. Staff considers this project as substantially complex in
accordance with the criteria established in Resolution No. 2904-12 due to:
a. Two or more different trades or subcontractors are anticipated to be involved in the
construction of this project.
b. The Project involves instrumentation, controls, and/or mechanical equipment.
c. The construction schedule is a significant concern because of the compressed
construction season within the Lake Tahoe Basin.
SCHEDULE: Award December 7, 2023; Notice to Proceed January 2, 2024; Construction:
May 1, 2024 - November 30, 2024
COSTS: $1,907,000
ACCOUNT NO: 1030-8088/SC1 RHB
BUDGETED AMOUNT AVAILABLE: $1,977,000.
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION- CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: Wastewater Treatment Plant 1.339MW Solar Array
REQUESTED BOARD ACTION: (1) Hold a Public Hearing at 2:02 p.m. to receive public
comments regarding the Mitigated Negative Declaration of Environmental Impact; (2)
Certify the Mitigated Negative Declaration of Environmental Impact; and, (3) Authorize
the filing of a Notice of Determination with the El Dorado County Clerk.
DISCUSSION: The proposed 1.339 MW Solar Power Project (Project) and associated
CalFire Timber Harvest Plan is located east of the existing District Wastewater Treatment
Plant (WWTP) facility and within previously undeveloped APNs 25-061-35 and 25-071-22.
The Project will offset approximately one-third of the energy demands at the WWTP
beginning in 2024. The Project consists of a secured fenced area containing the solar
arrays made up of individual solar panels aligned in rows, an access roadway to the
solar arrays from the District WWTP perimeter road, and underground wiring to connect
the solar array switchgear to the existing WWTP electrical service connection point.
Environmental documentation for the Project is required in accordance with the
California Environmental Quality Act (CEQA).
An Initial Study of environmental impacts has been prepared by the solar developer,
Staten, pursuant to Title14 of the California Code of Regulations § 15063 ("CEQA
Guidelines"). A Mitigated Negative Declaration of Environmental Impacts is proposed
for this Project pursuant to § 15070. Pursuant to CEQA, the proposed Project, when
implemented, will not have a significant effect on the environment, as the Initial
Study/Mitigated Negative Declaration does not identify any significant environmental
effects.
A Notice of Intent (NOI) to adopt a Negative Declaration was filed with the State of
California Clearinghouse on August 2, 2023. As the lead agency, the District posted the
Julie Ryan
Page 2
September 7, 2023
Initial Study and Mitigated Negative Declaration on its website
(https://stpud.us/news/notices/). The availability of the document was advertised in the
Tahoe Daily Tribune for a 30-day review period, which began on August 2, 2023, and
expired on September 1, 2023. Additional outreach for comments on the Project was
sent to the Washoe Tribe, United Auburn Indian Community, Tsi Akim Maidu, lone Band
of Miwok Indians, and Colfax-Todds Valley Consolidated Tribe. As of August 30, no
comments have been received from the public or from the Native American
organizations. All comments received will be provided to the Board prior to and at the
Board meeting.
At 2:02 p.m., open the Public Hearing to receive comments regarding the proposed
adoption. After receiving public comments and response to comments by staff, the
Board may close the hearing, certify the Mitigated Negative Declaration of
Environmental Impact, and authorize staff to file of the Notice of Determination (NOD)
with the El Dorado County Clerk.
SCHEDULE: File Notice of Determination on September 8, 2023
COSTS: N/A
ACCOUNT NO: 10.30.4405/SOLRTP
BUDGETED AMOUNT AVAILABLE: $25,000
ATTACHMENTS: Mitigated Negative Declaration Letter
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES 44ii
NO
South Tahoe
Public Utility District
1275 Meadow Crest: ❑rive - 5out:h Lake Tahoe - CA 96150-7401
Phone 530 544-6474 - Fax 550 541-0614- www.5tpuci.us
NOTICE OF INTENT
TO ADOPT A
MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT
FOR THE
SOUTH TAHOE PUBLIC UTILITY DISTRICT
1339 KW GROUND MOUNTED SOLAR PROJECT
Project Title: South Tahoe Public Utility District Solar Project (Solar Project)
Project Location: West of Al Tahoe Blvd between Pioneer Trail and One College Drive, El Dorado County, CA
Lead Agency: South Tahoe Public Utility District (District)
County: El Dorado County
PROJECT DESCRIPTION:
The proposed Solar Project and associated Timber Harvest Plan is located east of the existing District wastewater
treatment plant (WWTP) facility and within previously undeveloped APNs 25-061-35 and 25-071-22. The Solar
Project will offset approximately one-third of the energy demands at the WWTP beginning in 2024, and consists of
a secured fenced area containing the solar arrays made up of individual solar panels aligned in rows, an access
roadway to the solar arrays from the District WWTP perimeter road, and underground wiring to connect the solar
array switchgear to the existing WWTP electrical service connection point.
REVIEW PERIOD:
The review period for the Initial Study/Mitigated Negative Declaration starts on August 2, 2023 and ends on
September 1, 2023. Comments will be accepted on the Initial Study/Mitigated Negative Declaration until 5:00 PM
on September 1, 2023 and should be mailed to the District at the address listed above, attention Julie Ryan or by
email: jryan@stpud.us.
PUBLIC MEETING:
In accordance with CEQA and the CEQA Guidelines, the District will consider the adoption of an Initial
Study/Mitigated Negative Declaration of Environmental Impact for the Solar Project at their regularly scheduled
Board meeting at the date, time and location provided below.
Location:
South Tahoe Public Utility District
Address:
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Date:
Thursday September 7, 2023
Time:
2:00 pm
DOCUMENTS AVAILABLE FOR REVIEW:
The Solar Project Initial Study is available online at https:Hstpud.us/news/notices/ and for review during normal
working hours at District offices (see address above).
Notice Date: August 2, 2023
General Manager
Paul Hughes
5outh Tahoe
Directors
NiHaven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Adrian Combes, Senior Engineer
MEETING DATE: September 7, 2023
ITEM - PROJECT NAME: City of South Lake Tahoe - Barton Avenue and 2nd Street
Drainage Project
REQUESTED BOARD ACTION: Authorize staff to reimburse the City of South Lake Tahoe
up to $165,000 for relocation of District facilities.
DISCUSSION: The City of South Lake Tahoe (City) has hired a general contractor to install
improvements for the Barton Avenue and 2nd Street Drainage Project which will include
a retention basin, storm drain lines and storm drain manholes. The City engaged the
District through design of this project, and did not anticipate significant conflicts with
the District's systems. As such, no formal reimbursement agreement was developed
prior to the start of construction. Under California law, unless the District can
demonstrate its facilities were in place before County roads, the District is responsible for
relocation necessitated by "road improvements," including drainage improvements.
After potholing to determine actual conflicts, the work performed on the District's
system by the City's contractor includes the following:
The City's contractor lowered four water services, abandoned a 2-inch main,
and installed a horizontal and vertical offset of an existing 4-inch water main, all
based on original bid pricing.
The intersection of Winnemucca and Silver Tip had major conflicts both vertically
and horizontally with three different water mains. The District worked with the City
and the contractor to relocate the water mains in response. The District and the
City worked together to establish a lump sum price for this work.
The City's contractor will lower and raise valve boxes and manhole lids to
facilitate paving, based on original bid pricing.
Staff recommends that the Board reimburse the City for the installation of these
modifications to District facilities, in an amount not to exceed $165,000.
Adrian Combes
Page 2
September 7, 2023
SCHEDULE: Work already complete - payment upon approval
COSTS: up to $165,000
ACCOUNT NO: 20.30.7090 (BTNSDW)
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: City of South Lake Tahoe Invoice
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
091
CATEGORY: Water
AA
10.02,00,ppF
CITY OF
SOUTH LAKE TAHOE
August 15, 2023
Adrian Combes
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Subject: Barton Ave & 2"d Street Drainage Project — Reimbursement Request
Dear Adrian:
During construction of the Barton Ave & 2"d Street Drainage Project, the City's
contractor, Lafleur Excavating (Contractor) encountered several subsurface
conflicts with STPUD subsurface water delivery system. With STPUD oversight
and approvals, the Contractor constructed horizontal and vertical offsets to the
STPUD water system in the Project area.
The attached payment request worksheet delivered to the City by the Contractor
includes the work on the STPUD water system completed as of the end of July
2023. The City has processed the Contractor's payment request and paid them
for the work they have completed. Water system work included a $110,000
Contract Change order to pay the Contractor for horizontal and vertical
relocation of water mains in the vicinity of Winnemucca and Silver Tip Avenues.
As discussed before the onset of construction, STPUD has agreed to reimburse
the City for work the Contractor performed on STPUD's water system. Water
system work performed by the Contractor to date totals $129,000.00.
The attached invoice for reimbursement requests payment of $129,000.00 to the
City of South Lake Tahoe. Prompt payment of the amount due will be greatly
appreciated.
Sincerely,
Stan Hill, PE
Engineering Manager/City Engineer
1740 D Street I South Lake Tahoe, CA 96150 1 (530) 542-6030 1 www.cityofslt.us
Qu P Rye
CITY OF SOUTH LAKE TAHOE
s 1901 Lisa Maloff Way, Suite 210
19 65 South Lake Tahoe, CA 96150
"z s
\p
CUSTOMER NAME & ADDRESS
SOUTH TAHOE PUBLIC UTILITY
1275 MEADOWCREST DR
SOUTH LAKE TAHOE, CA 96150
ACCOUNT INVOICE / STATEMENT
DATE: ACCOUNT NO-. PAGE NO:
08/16/23 C00689
PLEASE RETURN YMS POR9074 MMYOUR PAC MENT
PAYMENT IS DUE UPON RECEIPT
BALANCE DUE: 174,927.00
AMOUNT PAID: ' $
STATEMENT DATE: 08/16/23
COVERS ACTIVITY FROM 0 8 / 01 / 2 3 THROUGH
08/16/23
STATEMENT
DESCRIPTION
INVOICE
OR REF. NO.
CHARGES CREDITS PAYMENTS
DATE TRANSACTION
Balance forward
08/11/23 STREET CUTS APRIL-JUNE 202
AR196023
0.00
45,927.00
08/16/23 BARTON AVE DRAINAGE REIMB
AR196025
74,240.00
54,760.00.
08/16/23 BARTON AVE DRAINAGE REIMBU
AR196026
CURRENT
174927.00
31 - 60 DAYS 61 - 91 DAYS l OVER 91 DAYS
0.00 0.00 , 0.00
BALANCES UNPAID OVER 30 DAYS MAY BE CHARGED A FINANCE CHARGE OF 1 1/2% PER MONTH.
REMIT PAYMENT TO: CITY OF
RECEIVABLEAHOE
ACCOUNTS
1901 LISA MALOFF WAY, SUITE 210
SOUTH LAKE TAHOE, CA 96150
TAX ID#: 94-1610868
BILLING INQUIRIES: (530) 642-6079
BALANCE DUE
174,927.00
10�0,00EW--
CITY OF
SOUTH LAKE TAHOE
REQUEST TO INVOICE
Date: August 15, 2023
To: Lori Marino, Associate Management Analyst
From: Stan Hill, Engineering Manager
Subject: STPUD — Barton Ave. & 2"d Street Drainage Project
Please invoice STPUD for the following:
Barton Ave. & 2nd Street Drainage Project: Relocating STPUD 1-inch water services, 2" water
main, 4-inch water main, and performing horizontal and vertical relocations of 8-inch water
mains to allow construction of a City of South Lake Tahoe storm drain system as a part of the
Barton Ave & 2"d Street Drainage Project.
Billing Name: STPUD
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150-7401
Attn: Adrian Combes
Credit Account Number: 301-50005-48030 (+)$74,240.00
301-40054-48030 (+)$54,760.00
TOTAL DUE FROM STPUD = $129,000.00
- Supporting Documents Attached -
Director of Public Works Approval:
A/R #
Entered _
Attachments
https:/lcityotsouthlaketahoe.sharepoint.com/siteslsharepoint.publicworks/shared documents/projects/2020/20-30140054-baron ave and 2nd street
drain ase/08_utiI ities/stpud/reimb-request-invoice_stpud.doc
LAFLEUR EXCAVATING INC.
1588 Bedell Ct. Unit B
Roseville, CA 95747
916-496-2206
Bill To:
City of Lake Tahoe
Item
Description
Invoice
Invoice #: 3652
Invoice Date: 7/31 /23
P.O. Number: 2305
Hours/Qty Rate Amount
1
Mobilization & Demobilzation, LS
0.5
41,565.00
20,782.50T
2
Traffic Control & Plan, LS
0.28
5,000.00
1,400.00T
3
Construction Surveying & Stalking, LS
0.28
16,170.00
4,527.60T
4
Temporary Staging and Construction Access, LS
0.28
15,000.00
4,200.00T
5
Temporary Barriers, Fencing and Vegetation Protection,
0.28
5,000.00
1,400.00T
LS
6
Erosion Pervention, Sediment Controls, Dust Controls
0.28
10,000.00
2,800.00T
& BMP's, LS
7
Pothole Subsurface Utilty, EA
20
1,070.00
21,400.00T
8
Clearing and Grubbing, LS
0
15,000.00
O.00T
9
Infiltration Basin w/outlet Control Structure, LS
0
57,150.00
O.00T
10
Rock -lined Channel Outlet (Silver Tip Ave) LS
0
17,355.00
O.00T
1 l
Remove Replace Concrete HC Ramp and Rolled Curb
0
5,500.00
O.00T
& Gutter, EA
12
AC Pavement Sawcutting/Grinding, LF
0
2.00
O.00T
13
AC Pavement Removal, SF
0
2.00
O.00T
14
Gas Service Adjustment, EA
10
5,000.00
50,000.00T
15
2" Watermain Adjustment, EA
1
3,000.00
3,000.00T
16
4" Watermain Adjustment, EA
2
4,000.00
8,000.00T
17
8" Watermain Adjustment, EA
0
6,000.00
O.00T
18
1' Water Service Lateral Adjustment, EA
4
2,000.00
8,000.00T
19
Sewer Lateral Depth Adjustment, EA
0
2,500.00
O.00T
20
Reset Existing Water Valve Cans to Grade, EA
0
1,300.00
O.00T
21
Reset Existing SSMH Rims to Grade, EA
0
1,300.00
O.00T
22
18" Dia. HDPE Storm Drain Pipe, LF
635
158.00
100,330.00T
23
18" Dia. Cl. V RCP, LF
376
195.00
73,320.00T
REMIT PAYMENT TO- P.O.Box 2391 Orangevale, CA 95662 Total
Payments/Credits
Balance Due
Page 1
LAFLEUR EXCAVATING INC.
1588 Bedell Ct. Unit B
Roseville, CA 95747
916-496-2206
Bill To:
City of Lake Tahoe
Item
Description
Invoice
Invoice #: 3652
Invoice Date: 7/31/23
P.O. Number: 2305
Hours/Qty Rate Amount
24
2-Sack Slurry Cement (Structural Backfill/Shallow Pipe
81
700.00
56,700.00T
Installations) CY
25
Concrete Flared End Section w/outlet, EA
0
4,150.00
O.00T
26
48" Diameter Eccentric Flat -Top Storm Drain Manhole
5
8,355.00
41,775.00T
w/24" Frame & Cover, EA
27
48" Diameter Eccentric Storm Drain Manhole w/24"
0
8,600.00
O.00T
Frame & Cover, EA
28
84"x60" Junction Structure, EA
0
18,700.00
O.00T
29
Type I Drainage Inlet w/Sediment trap, EA
0
9,085.00
O.00T
30
Type 2 Drainage Inlet w/ Closed Bottom, EA
0
9,075.00
O.00T
31
Type 3 Drainage Inlet w/Closed Bottom, EA
0
8,535.00
O.00T
32
Type 3 Drainage Inlet w/Sediment Trap, EA
0
9,085.00
O.00T
33
Rolled Concrete Curb and Gutter, LF
0
50.00
O.00T
34
Concrete Curb Transition (@Curb End) LF
0
132.00
O.00T
35
Concrete Valley/V Gutter, LF
0
40.00
O.00T
36
Roadside Shoulder Permeable Parking Area, SF
0
45.00
O.00T
37
Concrete Paver Band, LF
0
32.00
O.00T
38
2" AC/6" AB Tie -In Pavement, SF
0
16.00
O.00T
39
2" Min. AC/6 AB Tie -IN Pavement, SF
0
8.00
O.00T
40
1 " AC Pavement Milling & 2" HMA Overlaying, SY
0
42.00
O.00T
41
Revegetation Treatments, SF
0
1.50
O.00T
42
Remove & Replace Buck Pole Fencing & Install Two
0
166.00
O.00T
10-Foot-Wide Steel Access Gates, LF
43
Rock Fracture & Removal (Contingency Item as
0
2,000.00
O.00T
Directed or Authorized) CY
44
Tree Removal -(I 4" to 18" Base Diameter) EA
8
3,000.00
24,000.00T
45
Tree Removal -(I 9" to 24" Base Diameter) EA
1
4,000.00
4,000.00T
REMIT PAYMENT TO- P.O.Box 2391 Orangevale, CA 95662 Total
Payments/Credits
Balance Due
Page 2
LAFLE UR EXCAVATING INC.
i 1588 Bedell Ct. Unit B
Roseville, CA 95747
■ 916-496-2206
Bill To:
City of Lake Tahoe
Item
Description
Invoice
Invoice #: 3652
Invoice Date: 7/31/23
P.O. Number: 2305
Hours/Qty Rate Amount
46
Tree Removal-(25"-35" Base Dia) EA
3
5,000.00
15,000.00T
47
2-Year Maintenance of Revegetation, LS
0
40,000.00
O.00T
48
Temporary Full Coverage Rotary Sprinkler Irrigation at
0
8,000.00
O.00T
2nd Street Basin, LS
49
Remove 12" Storm Drain Pipe, LF
0
100.00
O.00T
50
Project Sign, LS
0
1,500.00
O.00T
CCO1
8" Watermain Adjustment At Winnemucca & Silver
1
110,000.00
110,000.00T
Tip ***Per STPUD's Revised Drawing Provided
7/ 10/23 * * *
Retention
-5%
-27,531.76
-27,531.76T
0.00
0.00
REMIT PAYMENT TO- P.O.Box 2391 Orangevale, CA 95662 Total
Payments/Credits
Balance Due
$523,103.34
$0.00
$523, l 03.34
Page 3