09-07-2023SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS �Y i JKelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 7, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: Vice President Romsos, Directors Haven, Sheehan, Exline
Absent: President Peterson
Staff: Paul Hughes, Keith Collins, Melonie Guttry, Julie Ryan, Trevor Coolidge, Donielle Morse, Greg
Dupree, Dan Arce, Mark Seelos, Brent Goligoski, Heidi Baugh, Adrian Combes, Megan Colvey, Bren
Borley, Shannon Chandler, Chris Skelly, Ryan Lee, Stephen Caswell, Lauren Benefield, Cliff Bartlett
Guests: Rob Brueck, Hauge Brueck Associates LLP (HBA)
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven Second Sheehan Peterson Absent Haven Yes Romsos Yes Sheehan Yes Exiine Yes
to approve the Consent Calendar as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. WATER AND SEWER RATE STUDIES
(Paul Hughes, General Manager)
Approved the proposal from HDR Engineering to conduct comprehensive water and sewer
rate studies at the estimated cost of $59,825.
REGULAR BOARD MEETING MINUTES: September 7, 2023 PAGE - 2
c. JUNE 30 2023 PRELIMINARY FISCAL YEAR END FINANCIAL STATEMENTS
(Paul Hughes, General Manager)
Received and filed the June 30, 2023 Preliminary Income Statement and Balance Sheet
Reports.
d. 2023 FLAGPOLE 2 - IRO UOIS 2 TANKS RECOATING PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorized the General Manager to execute Change Order No. 1 to Farr Construction
Corporation, dba Resource Development Group, in the amount $33,843.
e. RAS PUMP STATION BUILDING REHABILITATION PROJECT
(Megan Colvey, Senior Engineer)
1) Approved the proposed Scope of Work from Carollo Engineers, Inc., for engineering design
services for the RAS Pump Station Building Rehabilitation Project; and 2) Authorized the
General Manger to execute Task Order No. 30 to the Master Services Agreement with Carollo
Engineers, Inc. in the amount of $62,789.
f. 2023 FILTERS NO. 3 AND NO.4 REHABILITATION PROJECT
(Megan Colvey, Senior Engineer)
Authorized staff to advertise for Bids for the 2023 Filters No. 3 and No. 4 Rehabilitation Project.
g. REBID 2023-2024 TANK COATINGS TOUCHUP PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorized the General Manger to sign Notice of Completion to be filed with the El Dorado
County Clerk for the REBID 2023-2024 Tank Coatings Touchup Project.
h. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopted Resolution No. 3256-23 which incorporates the Pay Listing by Position for the pay
listing effective August 31, 2023.
1. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 3
(Trevor Coolidge, Senior Engineer)
1) Approved DOWL's Proposal for continued permitting support on the Lookout Tank Access
Road Project, in addition to construction and as -built services for the Keller -Heavenly Water
System Improvements Project; and 2) Authorized the General Manager to execute Task Order
No. 2 in an amount not to exceed $20,935.
j. PURCHASE OF TWO 2023 PLUG-IN HYBRID SUV'S
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approved the purchase of two new plug-in hybrid SUV's for the Engineering and Information
Technology Departments through the State of California Department of General Services
Contract in the total amount of approximately $82,570 including tax.
k. PURCHASING POLICY UPDATE
(Heidi Baugh, Purchasing Agent)
Adopted Purchasing Policy Update
I. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,603,104.76.
REGULAR BOARD MEETING MINUTES: September 7, 2023 PAGE - 3
m. REGULAR BOARD MEETING MINUTES., August 17 2023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 17, 2023, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Secondary Clarifier No. 1 Rehabilitation Project (Stephen Caswell, Principal Engineer) — Vice President
Romsos opened the Public Hearing at 2:01 p.m. to receive public comments regarding the
Secondary Clarifier No. 1 Rehabilition Project. Stephen Caswell provided details regarding the
Secondary Clarifier No. 1 Rehabilitation Project and addressed questions from the Board. This
project is considered substantially complex due to: 1) two or more different trades or
subcontractors are anticipated to be involved in the construction of this project; 2) the project
involves instrumentation, controls and/or mechanical equipment; 3) the construction schedule
is a significant concern because of the compressed construction season within the Lake Thoe
Basin. No public comments were received, and the Public Hearing was closed at 2:05 p.m.
Moved Sheehan Second Exline Peterson Absent Haven Yes Romsos Yes Sheehan Yes Exline
Yes to pursuant to the facts, find the Project substantially complex and require a 10% retention
limit; and authorize staff to advertise for construction bids for this Project.
b. Wastewater Treatment Plant 1.339MW Solar Array (Julie Ryan, Engineering Department Manager) —
Vice President Romsos opened the Public Hearing at 2:06 p.m. to receive public comments
regarding the Mitigated Negative Declaration of Environmental Impact. Julie Ryan provided
details regarding the Wastewater Treatment Plant 1.339MW Solar Array and addressed
questions from the Board. Rob Brueck with HBA provided information regarding the results of
the environmental document. No public comments were received, and the Public Hearing
was closed at 2:19 p.m.
Moved Exline Second Romsos Peterson Absent Haven Yes Romsos Yes Sheehan Yes Exline
Yes to certify the Mitigated Negative Declaration of Environmental Impact; and, authorize the
filing of a Notice of Determination with the El Dorado County Clerk.
c. City of South Lake Tahoe - Barton Avenue and 2nd Street Drainage Project (Adrian Combes, Senior
Engineer) — Adrian Combes provided information regarding the City of South Lake Tahoe -
Barton Avenue and 2nd Street Drainage Project and addressed questions form the Board.
Moved Haven Second Romsos Peterson Absent Haven Yes Romsos Yes Sheehan Yes Exline
Yes to authorize staff to reimburse the City of South Lake Tahoe up to $165,000 for relocation of
District facilities.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Vice President Romsos provide details regarding a Diamond Valley Ranch (DVR) tour he
attended with District staff and Congressman Kevin Kiley on August 31, 2023.
S. BOARD MEMBER REPORTS:
Director Haven reported that he received a call from an owner of multiple local laundry mats
expressing his appreciation of the recent District policy change affecting commercial washer
rates and the positive impact it has had on his business.
REGULAR BOARD MEETING MINUTES: September 7, 2023
PAGE - 4
9. STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a legislative update including details from a tour with Congressman
Kiley last week at DVR. Vice President Romsos thanked Trevor Coolidge, Shelly Thomsen and Paul
Hughes for their excellent representation of the District throughout the tour. Shelly Thomsen further
reported on progress made regarding the state's water budget and the issues involving seasonal
population. The state has invited the District to be a presenter at one of their public hearings in
October. Director Haven offered his assistance regarding collaboration with other agencies
experiencing issues with regulation related to seasonal population.
Dan Arce provided information regarding the Indian Creek Reservoir (ICR) cyanobacteria bloom
issue and addressed questions from the Board. This is a worldwide problem and not native to ICR.
10.1NTERIM GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update and introduced ❑onielle Morse, Grants Coordinator
• Reviewed the list of General Manager goals that he had previously emailed to the Board
11. NOTICE OF PAST AND FUTURE MEETINGS EVENTS
ADJOURNMENT: 3:05 P.M.
Shane Romsos, Board Vice President
South Tahoe Public Utility District
Melonie Guttry, Ex utive Services Manager/
Clerk of the Board
South Tahoe Public Utility District