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�e4Ic UTILITY 10
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
October 5, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: Paul Hughes, Keith Collins, Melonie Guttry, Julie Ryan, Trevor Coolidge, Shelly Thomsen, Bren
Borley, Vincent Stagnaro, IV Jones, Shannon Chandler, Greg Dupree, Ryan Lee, Cliff Bartlett, Heidi
Baugh, Brent Goligoski, Chris Skelly, Mark Seelos, Taylor Bradshaw, Chelsea Block, Stephen Caswell,
Guests: Jesse Garner, Fire Wise Council
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: Jesse Garner announced that Sunday starts Fire Prevention Week
and this year's theme is "Pay Attention to Fire Prevention" with a focus on Safety in the Kitchen.
He also thanked the Board for keeping District lots in his neighborhood fire wise.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR:
Melonie Guttry announced there is a request to add Item 7d - Indian Creek Reservoir Emergency
Repairs. This Agenda Item was brought to the District's attention after the Agenda had posted
and cannot wait another two weeks to be addressed. This Item requires a 4/S's vote to be added
to the Agenda today.
Items 4b and 4c are requested to be pulled from the Consent Calendar for discussion as Items 5a
and 5b.
Moved Haven/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
add Item 7d - Indian Creek Reservoir Emergency Repairs to the Agenda.
4. ADOPTION OF CONSENT CALENDAR:
Moved Exline/Second Peterson/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar with changes as presented.
REGULAR BOARD MEETING MINUTES: October 5, 2023 PAGE -2
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. KELLER HEAVENLY WATER SYSTEM IMPROVEMENTS, PHASE 2 PROJECT
(Trevor Coolidge, Senior Engineer)
Authorized General Manager to approve Notice of Completion with the El Dorado County
Clerk for the Keller-Heavenly Water System Improvements, Phase 2 Project.
c. WATERSMART CONTRACT RENEWAL
(Chris Skelly, Information Technology Manager and Ryan Lee, Customer Service Manager)
1) Waived formal bidding procedures as allowed for in the District's Purchasing Policy when
purchasing special services; and 2) Authorized staff to renew the WaterSmart platform
contract established in 2017 for an additional three-year term in the amount of $80,746.67.
d. 2023 FLAGPOLE 2 - IROQUOIS 2 TANKS RECOATING PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
1) Approved Change Order No. 2 to Farr Construction Corporation dba Resource
Development Group (RDC) in the amount $63,572.00; 2) Authorized the General Manager to
execute Change Order No. 2; and 3) Authorized the General Manager to sign the Notice of
Completion to be filed with El Dorado County Clerk for the 2023 Flagpole 2- Iroquois 2 Tanks
Recoating Project.
e. BARTON VALVE INSTALLATION PROJECT
(Adrian Combes, Senior Engineer)
1) Approved Change Order No. 1 to Haen Constructors in the amount of $72,827.88 and 2)
Authorize the General Manager to execute Change Order No. 1 .
f. 2023 LUTHER PASS AND HEAVENLY TANKS REHAB PROJECT
(Brent Goligoski, Associate Engineer)
1) Approved Change Order No. 1 to Farr Construction dba Resource Development Company,
in the amount of $18,600.00; and 2) Authorize the General Manager to execute Change Order
No. 1 .
g. PALOMA WELL REHABILITATION PROJECT- REBID
(Mark Seelos, Water Resources Manager)
1) Approved Change Order No. 4 to Zim Industries, adding 124 days at no cost; and 2)
Authorize the General Manager to execute Change Order No. 4.
h. SURPLUS EQUIPMENT
(Heidi Baugh, Purchasing Agent)
Authorized TNT Auction of Nevada, Inc. to auction South Tahoe Public Utility District surplus at
public on-line sale.
i. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM LACHLAN
RICHARDS
(Ryan Lee, Customer Service Manager)
Rejected the Claim against South Tahoe Public Utility District for losses allegedly sustained by
Bryan Rosner and request the Joint Powers Insurance Authority (JPIA) to resolve the Claim.
REGULAR BOARD MEETING MINUTES: October 5, 2023 PAGE-3
j. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM BRYAN ROSNER
(Ryan Lee, Customer Service Manager)
Rejected the Claim against South Tahoe Public Utility District for losses allegedly sustained by
Bryan Rosner and request the Joint Powers Insurance Authority (JPIA) to resolve the Claim.
k. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $6,794,732.01 .
I. REGULAR BOARD MEETING MINUTES: September 7, 2023
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved September 7, 2023, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION:
a. FLEET TRUCK PURCHASES
(Cliff Bartlett, Fleet Equipment Supervisor) - Cliff Bartlett provided details regarding the proposed Fleet
Truck Purchases, lead time needed to procure them, and addressed questions from the Board.
Director Exline asked that staff provide a written plan clarifying how and when fleet vehicles
are rotated out, and including proposed future purchases. President Peterson requested the
General Manager work with staff to provide such a report in the future. Trevor Coolidge
added that a Request for Proposals (RFP) is currently in development for electrification and
charging stations.
Moved Peterson/Second Sheehan/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to authorize purchases of up to 6 light- and heavy-duty trucks through the National Auto
Fleet Group competitively bid Sourcewell Contracts, in an amount not to exceed $430,000
including estimated tax, registration and delivery charges.
b. BLACK BART WATERLINE PROJECT- (Trevor Coolidge, Senior Engineer) -Trevor Coolidge provided
details regarding the Black Bart Waterline Project and addressed questions from the Board.
Moved Exline/Second Peterson/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to authorize General Manager to approve Notice of Completion with the El Dorado County
Clerk for the Black Bart Waterline Project.
6. PRESENTATION: President Peterson presented the Award of Government Finance Officers
Certificate of Achievement of Excellence in Financial Reporting to the Finance Department.
7. ITEMS FOR BOARD ACTION:
a. Recycled Water Strategic Plan (Stephen Caswell, Principal Engineer) -Stephen Caswell provided
details regarding the Recycled Water Strategic Plan provided by Carollo Engineers and
addressed questions from the Board. The District is moving into Phase II with six alternatives and
a very thorough analysis for recycled water when needed.
Moved Sheehan/Second Peterson/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to 1) Approve proposal from Carollo Engineers, Inc. in the amount of $425,367 for
engineering services for the Recycled Water Strategic Plan Phase 2; and 2) Authorize the
General Manager to execute Task Order No. 31 to the Master Services Agreement with Carollo
Engineers, Inc.
REGULAR BOARD MEETING MINUTES: October 5, 2023 PAGE-4
b. Water Meter Installation Project- Property Corner Restoration (Trevor Coolidge, Senior Engineer) -
Trevor Coolidge provided details regarding the Water Meter Installation Project and addressed
questions from the Board.
Moved Sheehan/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to (1 ) Approve the proposed Scope of Work from Lumos & Associates for professional
surveying services to replace property corners disturbed by water meter projects; and (2)
Authorize the General Manager to execute Task Order No. 18 in an amount not to exceed
$359,380.
c. Storage System Upgrade (Chris Skelly, Information Technology Manager) -Chris Skelly provided details
regarding the Storage System Update which is the Core of the network storage system and
addressed questions from the Board.
Moved Sheehan/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to 1) Waive formal bidding procedures as allowed for in the District's Purchasing Policy
when an item is economically preferable to match or be compatible with other equipment
presently on hand and the purchase is made from the supplier who supplied such equipment;
and 2) Authorize the purchase of a new Nimble SAN and compatible server and switching
infrastructure from Cadence Team in the total amount (includes tax) of $189,084.84 .
d. Indian Creek Reservoir Emergency Repairs (Paul Hughes, General Manager) — Paul Hughes and
Trevor Coolidge provided details regarding the Indian Creek Reservoir Emergency Repairs
including dam inspection and how the leak developed and addressed questions from the
Board.
Moved Exline/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to approve Resolution 3257-23, a Resolution of the Board of Directors of the South Tahoe Public
Utility District authorizing the General Manager to exceed his spending authority in order to
contract for urgently needed repairs to the Indian Creek Reservoir.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
None
9. BOARD MEMBER REPORTS:
Paul Hughes provided details regarding temporary office space for staff located in Meyers that
the Board discussed a few meetings ago.
10. STAFF/ATTORNEY REPORTS:
Shelly Thomsen provided a report regarding the District Website update, which includes an RFP to
provide functionability on the back end of the site. The RFP will go out next week, and will be
brought back to the Board in November for consideration.
11. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update
• Announced that Rebecka Gau was appointed as the General Manager of El Dorado Water
Agency. The District was allocated $50,000 of American Rescue Plan funding at the
September meeting and the next regular meeting is October 11, 2023, at the District, so please
let Melonie Guttry know if you are planning to attend.
REGULAR BOARD MEETING MINUTES: October 5, 2023 PAGE-5
• He thanked Jason Vasquez, Executive Director of the California Tahoe Conservancy for
working with the District in providing a license to perform an important flow test of the Paloma
Well, once the District was able to illustrate that the flow test on its own would not cause any
additional flooding which might threaten property that borders the meadow. He further
provided details regarding the Apachee Avenue waterline relocation which is due to a
County storm drainage project which is moving forward next summer. The County's contractor
is completing the work, and the District will reimburse the County through a reimbursement
agreement. This is an unplanned and unbudgeted project for the District that's costing
approximately $500,000. Due to this level of expenditure, the cost may be included in a
borrowing that is anticipated in the future to utilize tax exempt financing.
• The District had a kick off meeting with Shawn Koorn who will be conducting the rate studies
this year and we are in the process of gathering all the data necessary for him to start
developing those numbers.
• The District received nine proposals to conduct the next Compensation Study and the
compensation committee will review the final proposals next week to make a selection.
• The District is waiting for the Union to notify us that they are ready to start negotiations after
they have experienced staff turnover.
• Trevor Coolidge addressed questions regarding timber harvesting at the District and reported
that staff will provide a further update at the October 19, 2023 meeting.
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
ADJOURNMENT: 3:07 p.m.
avid Peterson, Board President
South Tahoe Public Utility District
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District