2023.10.13 District Board Agenda Packet 10-19-23IWer 1950 'J
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, October 19, 2023 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, President
Nick Haven, Director
BOARD MEMBERS Kelly Sheehan, Director
Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than four individuals shall address the same subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. 2023 Black Bart Waterline Replacement Project
(Trevor Coolidge, Senior Engineer)
1) Approve Contract Change Order No. 1 to Vinciguerra Construction, Inc. in the
amount of $657,751; and 2) Authorize the General Manager to execute Change
Order No. 1.
b. Amendment to Board Policy
(Melonie Guttry, Executive Services Manager; Keith Collins, General Counsel)
Approve minor amendments to existing Board Policy as recommended by Keith Collins,
General Counsel.
C. Liability Claim Against South Tahoe Public Utility District Received from Ashley Nichols
(Ryan Lee, Customer Service Manager)
Consider the Claim against South Tahoe Public Utility District for losses allegedly
sustained by Ashley Nichols and direct the Joint Powers Insurance Authority (JPIA) to
resolve the Claim.
REGULAR BOARD MEETING AGENDA - October 19, 2023
PAGE - 2
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Solar Project Permitting Update (Julie Ryan, Engineering Department Manager)
10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
10/05/2023 — 2:00 p.m. Regular Board Meeting at the District
10/1 1 /2023 — 10:00 a.m. El Dorado Water Agency Meeting at the District
10/16/2023 — 3:30 p.m. Operations Committee Meeting at the District
Future Meetings/Events
11 /02/2023 - 2:00 p.m. Regular Board Meeting at the District
12. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed — three minute limit.)
a. Pursuant to Government Code Section 54956.9(d)(2) of the California Government code,
Closed Session may be held for a conference with legal counsel (one case) Claim of
Ashley Nichols.
b. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
c. Pursuant to Section 54956.9(d) (1) of the California Government Code, Closed Session may
be held for conference with legal counsel regarding existing litigation: False Claims Act
Case: United States, the States of California, Delaware, Florida, Nevada, and Tennessee
and the Commonwealths of Massachusetts and Virginia ex rel. John Hendrix v. J-M
Manufacturing Company, Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED
CV06-0055-GW, United States District Court for the Central District of California.
ADJOURNMENT (The next Regular Board Meeting is Thursday, November 2, 2023, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the some time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA - October 19, 2023 PAGE - 3
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, October 19, 2023
ITEMS FOR CONSENT
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continue the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. AVEVA WONDERWARE FLEX LICENSE MIGRATION
(Chris Skelly, Information Technology Manager)
Authorize staff to sign Aveva's subscription three-year License contract for the District's SCADA
software, Wonderware.
c. CALPERS REQUIRED PAY LISITING BY POSITION
(Greg Dupree, Accounting Manager)
Adopt Resolution 3258-23 which incorporates the Pay Listing by Position for the pay listing
effective October 4, 2023.
d. SECONDARY CLARIFIER NO. 1 REHABILITATION
(Stephen Caswell, Principal Engineer)
(1) Approve Proposal to amend existing Task Order No. 29 for Carollo Engineers, Inc., for the
Secondary Clarifier No. 1 Rehabilitation Project additional design services in an amount not to
exceed $43,654; and (2) Authorize the General Manager to execute Amendment A to Task
Order No. 29 with Carollo Engineers, Inc.
e. REBID 2023-2024 TANK COATINGS TOUCHUP PROJECT
(Megan Colvey, Senior Engineer and Heidi Baugh, Purchasing Agent)
1) Approve Change Order No. 2 to Unified Field Services Corporation in the amount of
<$6,870.00>; 2) Approve Closeout Agreement and Release of Claims for Unified Field Services
Corporation; and 3) Authorize the General Manager to execute Change Order No. 2 and the
Closeout Agreement and Release of Claims for the REBID 2023-2024 Tank Coatings Touchup
Project.
t. RETURN ACTIVATED SLUDGE PUMP STATION BUILDING REHABILITATION PROJECT
(Megan Colvey, Senior Engineer)
1) Approve the proposed Scope of Work from Carollo Engineers, Inc. for Task 2.2 Site
Investigations associated with the Return Activated Sludge Pump Station Building
Rehabilitation Project; and 2) Authorize the General Manger to execute Amendment A to Task
Order No. 30 to the Master Services Agreement with Carollo Engineers, Inc. in the amount of
$49,010.
REGULAR BOARD MEETING AGENDA - October 19, 2023 PAGE - 4
g. TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Julie Ryan, Engineering Department Manager)
(1) Approve Proposal from Northwest Hydraulic Consultants to amend existing Task Order No.
10 to provide revegetation, mitigation and monitoring plan implementation services in an
amount not to exceed $38,500; and (2) Authorize the General Manager to execute
Amendment C to Task Order No. 10 with Northwest Hydraulic Consultants.
h. HERBERT WALKUP WATERLINE REPLACEMENT PROJECT
(Brent Goligoski, Associate Engineer)
Authorize staff to advertise for construction bids for the Herbert Walkup Waterline
Replacement Project.
RESOLUTION FOR BUREAU OF RECLAMATION WATERSMART DROUGHT RESPONSE PROGRAM:
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2024
(Donielle Morse, Grants Coordinator)
Adopt Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency
Projects for Fiscal Year 2024 grant program Resolution No. 3259-23 approving grant funding for
the Improving Community Water Management Project.
j. RECEIVE AND FILE PAYMENT OF CLAIMS
(Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $2,990,261.71
General Manager
Paul Hughes
5outh Tahoe
Directors
NiHaven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Winter Storms Emergency Response
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
continue the emergency action to respond to the Winter Storms Emergency pursuant to
Resolution No. 3242-23.
DISCUSSION: The Board declared the Winter Storms Emergency Response as an
emergency on March 16, 2023. District staff will provide an update to the Board
regarding the status of the emergency.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
response to the Winter Storms Emergency.
As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of
emergency throughout California to support the recent winter storm events that hit the
state. These storms caused widespread damage and disruption with heavy snow,
freezing temperatures, and strong winds causing avalanches, debris flow, and flooding
across the state. The emergency proclamation provides critical support for emergency
relief efforts, including assistance for local response efforts to address the impacts of the
winter storms.
The District has proactively tracked its storm -related expenses, including labor, parts,
fuel, materials, and contractor assistance. Given the significant costs associated with
responding to, and recovering from, these events, the District will be seeking
reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance
Program. Under this program, eligible costs may be reimbursed at a 75 percent state,
and 25 percent local, cost share.
Paul Hughes
October 19, 2023
Page 2
SCHEDULE: N/A
COSTS: $1,400,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3242-23
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
n:
11W
CATEGORY: Sewer/Water
General Manager
Paul Hughes
TO:
FROM:
MEETING DATE:
ITEM - PROJECT NAME:
Directors
Nick Haven
South Tahoeane
Romsos
[fj �,/
David Peterson
Public Utility District
Kelly Sheehan
NickExline
1275 Meadow Crest Drive • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.stpud.us
BOARD AGENDA ITEM 4b
Board of Directors
Chris Skelly, Information Technology Manager
October 19, 2023
Aveva Wonderware Flex License Migration
REQUESTED BOARD ACTION: Authorize staff to sign Aveva's subscription three-year
License contract for the District's SCADA software, Wonderware.
DISCUSSION: The District effectively manages and oversees its operational technology
through Aveva's Wonderware platform. Historically, our licensing arrangement followed
a perpetual purchase model, where the District would acquire ownership of the
licenses and then incur annual costs for support and software upgrade rights. However,
we are now considering transitioning to a "right -to -use" subscription model.
Under this proposed model, the District would no longer hold ownership of the licenses.
Instead, we would secure the right to utilize these licenses for the duration of our
contract. Importantly, this licensing shift comes with significant advantages. The licenses
granted during the contract period offer enhanced capabilities and functionalities that
align with the District's ongoing initiatives.
It is worth noting that this new licensing model does come with a higher price tag
compared to the previous arrangement. Based on 2023 renewal figures, the cost
increase amounts to $7,245. However, we firmly believe that the added functionalities
and capabilities brought to the District's SCADA program, coupled with the potential for
increased staff efficiencies, outweigh the additional expense.
In summary, while this transition may seem costlier on the surface, the District stands to
gain substantial benefits, which will significantly contribute to the success of our
ongoing initiatives and the overall efficiency of our operations.
Chris Skelly
Page 2
October 19, 2023
SCHEDULE: Contract Term 2023 - 2026
COSTS: Contract Value: $142,350.00, First Year Cost: $45,150
ACCOUNT NO: 10.56.6030, 20.56.6030
BUDGETED AMOUNT AVAILABLE: $293,649.18
ATTACHMENTS: Aveva Flex License Quote
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES /
f► Co
CATEGORY: Sewer/Water
-AV =VA
SELECT
CALIFORNIA
126 Mill Street
Healdsburg, CA 95448
(866)966-3376
Ship To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Bill To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
QUOTE 305221.4 SOTAH1
AVEVA Flex InTouch
10/06/2023 Direct Opp
Revising
Attn: Chris Skelly
SOUTH TAHOE PUBLIC UTILITY DIST.
direct (530) 543-6281
main ( ) fax
From: Brent McDowell
Brent. mcdowell(c�california.avevaselect.com
direct (707) 473-3109
main (866) 966-3376
fax (707) 473-3190
Thank you for the opportunity to offer you this quote. Here is the information you requested.
SITE ID: 3957 - South Tahoe Public Utility Dist., 1275 Meadow Crest Dr. South Lake Tahoe CA 96150
AVEVA Flex Credits:
Consumable credits that can be redeemed for a variety of subscription tiers:
- Access across AVEVA's comprehensive software portfolio
- Interchange software tiers, options and licenses as needs evolve
- Customer FIRST technical support included in every subscription tier
-A New Subscription Term begins when the order is invoiced.
-If the order is adding/amending an existing subscription, then the term will align with the existing term dates.
* Please Note: 3 Year Term requires a PO for all 3 years at time of purchase.
Included with AVEVA Premium Customer First Program are the following services:
• Security fixes, patches, updates and Hotfixes (*Only available while the CF contract Is valid)
• New Releases of Software
• Upgraded licenses to current version of software (*Only available while the CF contract is valid)
• Emergency 24/7/365 Technical Telephone Support
• AVEVA Direct Technical Support: Access to technical resources at both the local distributor and directly from AVEVA
• Access to the AVEVA Global Customer Support Website Access: Search for answers to your questions and log and track cases
• Access to the Customer FIRST Mobile Support App
• Software Asset Manager — Identify and manage software versions and licenses
• Online Training Webinars: Access to library of eLearning webinars
• AVEVA is scheduled to implement a price increase on January 1, 2024.
• All orders need to be placed, shipped, and invoiced by noon on 12/29/2023 to secure pricing as quoted.
If you plan on purchasing after December 29, 2023, please contact AVEVA Select California for a revised quotation.
Wonderware solutions are now AVEVA solutions: Learn more about this exciting change here: https://sw.aveva.com/wonderware
Interested in additional training? Please visit our website and view our events schedule at https://california.avevaselect.com
Access the status of your order on our Online Order Status system!! Just click on the link contained in your order confirmation to begin the login process. Once signed up
you can access via https://california.avevaselect.com
Access our Return, Shipping, and other company policies at our website via https://california.avevaselect.com/aboutus/policies.aspx
PO Number:
Duration: This quote is valid for 30 days. FOB: Healdsburg, CA
Freight: Prepaid and Add
Terms: Net 30 Days
Pages: 1 of 5 Remit to: E&M, Inc. 126 Mill Street, Healdsburg, CA 95448
california.wonderware.com
-AV =VA
SELECT
CALIFORNIA
126 Mill Street
Healdsburg, CA95448 QUOTE 305221.4 SOTAHI
(866) 966-3376 AVEVA Flex InTouch
10/06/2023 Direct Opp
Revising
Ship To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Bill To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Attn: Chris Skelly
SOUTH TAHOE PUBLIC UTILITY DIST.
direct (530) 543-6281
main ( ) fax
From: Brent McDowell
brent. mcdowell(a)california.avevaselect.com
direct (707) 473-3109
main (866) 966-3376
fax (707) 473-3190
PO Number:
Duration: This quote is valid for 30 days. FOB: Healdsburg, CA
Freight: Prepaid and Add
Terms: Net 30 Days
Pages: 2 of 5 Remit to: E&M, Inc. 126 Mill Street, Healdsburg, CA 95448
california.wonderware.com
-AV =VA
SELECT
CALIFORNIA
126 Mill Street
Healdsburg, CA 95448
(866)966-3376
Ship To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Bill To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
QUOTE 305221.4 SOTAH1
AVEVA Flex InTouch
10/06/2023 Direct Opp
Revising
Attn: Chris Skelly
SOUTH TAHOE PUBLIC UTILITY DIST.
direct (530) 543-6281
main ( ) fax
From: Brent McDowell
Brent. mcdowell(c�california.avevaselect.com
direct (707) 473-3109
main (866) 966-3376
fax (707) 473-3190
AVEVA Flex
Please note:
Any order resulting from this quote automatically incorporates the below special terms and conditions, listed here, for Flex Subscription purchases:
- Flex credits are an annual allotment of credits, built on a monthly credit consumption model, that can be redeemed for a variety of interchangeable
subscription tiers.
- The quoted number of credits is expected to cover the following selections, but if different or additional subscription selections are made, the
purchase of additional credits may be necessary:
-AVEVA InTouch HMI Unlimited - Qty 1 - 1000 Credits
- Includes InTouch Tag Server with unlimited tags, InTouch WindowMaker
- Includes redundant configuration, Supports 1 InTouch Application, Includes OPC UA Server
- Unlimited RIDS clients, unlimited web clients with workspaces, includes historian clients - suggested max 40 concurrent RIDS clients
- Includes Standard Communication Driver with redundancy
- Includes 100K Tag Historian with redundancy and Reports for Operations Server
- AVEVA Historian, Advanced - Unlimited - Qty 1 - 1250 Credits
Unlimited tag count
No limits on retrieval time span
Can be used to replicate data from Tier 1 Historians
- Includes redundant configuration
Does not include MS SQL or SQL CAL licenses
-AVEVA InTouch HMI - Workstation - Qty 2 - 320 Total Credits
Includes Tag Server with 100K tags
Includes one desktop HMI Client and supports one Web Client
Communication driver not included
Includes OPC UA Server
- AVEVA Communication Drivers - Standard - Qty 2 - 80 Total Credits
Access to all supervisory drivers
No 1/0 limits
Supports PLC network redundancy
Supervisory redundancy included
Dual node license
- AVEVA Historian 5k Tags - Qty 1 - 250 Credits
- Credit: The virtual Credits purchased by Customer which may be redeemed to create a license file allowing access and use of a variety of
interchangeable Products. Credits will be allotted to respective twelve calendar month periods (each a "Year"). Once activated, licenses begin
consuming Credits on a monthly basis as prorated against the annual credit consumption schedule listed for that product.
- Cancellation: End User in a multi -Year subscription may request to cancel its subscription effective at the end of any Year, provided that the End User
gives written notice at least 90 days prior to the start of the next Year of the subscription. Any cancellation before the end of a term will result in
cancellation fee of 25% of the remaining amount owned on the agreed subscription term and will be due immediately upon notice of cancellation.
PO Number:
Duration: This quote is valid for 30 days. FOB: Healdsburg, CA
Freight: Prepaid and Add
Terms: Net 30 Days california.wonderware.com
Pages: 3 of 5 Remit to: E&M, Inc. 126 Mill Street, Healdsburg, CA 95448
-AV =VA
SELECT
CALIFORNIA
126 Mill Street
Healdsburg, CA 95448
(866)966-3376
Ship To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Bill To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
QUOTE 305221.4 SOTAH1
AVEVA Flex InTouch
10/06/2023 Direct Opp
Revising
Attn: Chris Skelly
SOUTH TAHOE PUBLIC UTILITY DIST.
direct (530) 543-6281
main ( ) fax
From: Brent McDowell
Brent. mcdowell(c�california.avevaselect.com
direct (707) 473-3109
main (866) 966-3376
fax (707) 473-3190
- Support: 'Right -to -use" and "right -to -access" licenses under the AVEVA Flex Credit program include Support (provided by the parties as described in
the Agreement) without an additional fee. End Users will not have an option to obtain licenses without also obtaining support. In the event that the End
User wants higher levels of support, then they may select either the Premium or the Elite support, for a corresponding upcharge in their subscription
over their chosen tiered price, as provided in the Online Configurator.
PO Number:
Duration: This quote is valid for 30 days. FOB: Healdsburg, CA
Freight: Prepaid and Add
Terms: Net 30 Days
Pages: 4 of 5 Remit to: E&M, Inc. 126 Mill Street, Healdsburg, CA 95448
california.wonderware.com
-AV =VA
SELECT
CALIFORNIA
126 Mill Street
Healdsburg, CA95448 QUOTE 305221.4 SOTAHI
(866) 966-3376 AVEVA Flex InTouch
10/06/2023 Direct Opp
Revising
Ship To: SOUTH TAHOE PUBLIC UTILITY DIST.
1275 MEADOW CREST DRIVE
SOUTH LAKE TAHOE, CA 96150
Attn: Chris Skelly
SOUTH TAHOE PUBLIC UTILITY DIST.
direct (530) 543-6281
main ( ) fax
From: Brent McDowell
Bill To:
SOUTH TAHOE PUBLIC UTILITY DIST.
brent.mcdowell(cr)california.avevaselect.com
1275 MEADOW CREST DRIVE
direct (707) 473-3109
SOUTH LAKE TAHOE, CA 96150
main (866) 966-3376
fax (707) 473-3190
Quantity
Part Number/Description
Availability* Tax
Price
Extension
1
FLEXCR-01-P3-Y1
1 Estimated 1-2 Weeks N
$45,150.00
$45,150.00
Line: 1
Aveva Flex Subscription - 2900 Credits;
Premium Support - 3 Year Term - Year 1
1
1 Estimated 1-2 Weeks N
$47,410.00
$47,410.00
Line:2
�FIEXCR-011-P3-Y2
Aveva Flex Subscription - 2900 Credits;
Premium Support - 3 Year Term - Year 2
1
FLEXCR-01-P3-Y3
1 Estimated 1-2 Weeks N
$49,790,00
$49,790,00
Line:3
Aveva Flex Subscription - 2900 Credits;
Premium Support - 3 Year Term - Year 3
Sub -Total
$142,350.00
Base Quotation Pricing Summary
Availability:
Part availability is subject to change and is based on the availability at the time this quote was created.
Time in transit is subject to change depending on the "Ship To" address that is provided by the customer at the time the order
is placed and the method in which customer requests that the part(s) ship.
For "In Stock" parts, orders must be received by 3:OOPM PST to ship same day.
For Factory Stock parts, please allow approximately one week for delivery via our standard shipping methods.
Freight is NOT included in this total. Your final invoice may include freight charges.
Taxable: $0.00
Non -Taxable: $142,350.00
Subtotal:
Tax (8.75%):
Freight:
TOTAL:
$142,350.00
$0.00
TBD
$142,350.00
PO Number:
Duration: This quote is valid for 30 days. FOB: Healdsburg, CA
Freight: Prepaid and Add
Terms: Net 30 Days
Pages: 5 of 5 Remit to: E&M, Inc. 126 Mill Street, Healdsburg, CA 95448
california.wonderware.com
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Greg Dupree, Accounting Manager
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: CaIPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution 3258-23 which incorporates the Pay Listing
by Position for the pay listing effective October 4, 2023.
DISCUSSION: California Public Employee's Retirement System (CaIPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five years. This revision includes the
following changes. Update to the Water Reuse Lead - Y Rate position rate to match
step D/F of Underground Repair Supervisors.
SCHEDULE: Post Pay Listing effective October 4, 2023 on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: CaIPERS Pay Listing by Position 100423; Resolution No. 3258-23
CONCURRENCE WITH REQUESTED ACTION:. CATEGORY: Sewer/Water
GENERAL MANAGER: YES / NO
i
CHIEF FINANCIAL OFFICER: YES NO
ANNUAL SALARY SCHEDULE
EFFECTIVE October 4, 2023
ACCOUNT CLERK I
ACCOUNT CLERK 11
ACCOUNTING MANAGER
ACCOUNTING SUPERVISOR
ACCOUNTING TECH I
ACCT TECH II/GRANT ASST
ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD
ASSET MANAGEMENT ANALYST I
ASSET MANAGEMENT ANALYST II
ASSET MANAGEMENT ANALYST I-Y RATE
ASSOCIATE ENGINEER
ASST GENERAL MANAGER
CHIEF FINANCIAL OFFICER
CHIEF PLANT OPERATOR
COMPUTER AIDED DESIGN ANALYST I
COMPUTER AIDED DESIGN ANALYST 11
CONTRACT ADMINISTRATOR
CUSTOMER ACCOUNTS SPECIALIST
CUSTOMER SERVICE MANAGER
CUSTOMER SERVICE REP I
CUSTOMER SERVICE REP II
CUSTOMER SERVICE SUPERVISOR
DIRECTOR OF PUBLIC AND LEGISLATIVE AFFAIRS
ELECTRICAL/INSTR SUPERVISOR
ELECTRICAL/INSTR TECH I
ELECTRICAL/INSTR TECH 11
ENG/CAD/GIS SPECIALIST I
ENG/CAD/GIS SPECIALIST 11
ENGINEERING DEPT MANAGER
ENGINEERING INSPECTOR I
ENGINEERING INSPECTOR I - Y Rate
ENGINEERING INSPECTOR 11
ENGINEERING INSPECTOR III
EXECUTIVE SERVICES MANAGER
FINANCE ASST
GENERAL MANAGER
GRANT ASSISTANT
GRANT COORDINATOR
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 53,458
$
68,227
$ 59,629
$
76,104
$ 125,908
$
160,694
$ 86,917
$
110,930
$ 60,447
$
77,147
$ 66,494
$
84,866
$ 64,562
$
82,399
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 103,557
$
103,557
$ 109,157
$
139,315
$ 178,938
$
228,375
$ 167,128
$
213,302
$ 109,937
$
140,310
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 70,459
$
89,926
$ 66,788
$
85,240
$ 121,868
$
155,538
$ 51,236
$
65,392
$ 57,155
$
72,945
$ 86,917
$
110,930
$ 121,363
$
154,894
$ 115,341
$
147,207
$ 71,774
$
91,604
$ 83,714
$
106,842
$ 65,560
$
83,673
$ 87,857
$
112,130
$ 170,986
$
218,226
$ 60,187
$
76,816
$ 95,294
$
95,294
$ 80,656
$
102,940
$ 92,782
$
118,416
$ 110,538
$
141,077
$ 64,562
$
82,399
$ 230,814
$
294,584
$ 66,494
$
84,866
$ 106,412
$
135,811
Effective 10/04/2023
ANNUAL SALARY SCHEDULE
EFFECTIVE October 4, 2023
GRANTS SPECIALIST
HR ANALYST
HR COORDINATOR
HUMAN RESOURCES DIRECTOR
INFO TECHNOLOGY MANAGER
INSPECTIONS SUPERVISOR
INSPECTOR I
INSPECTOR II
INTERIM GENERAL MANAGER
IT BUSINESS ANALYST I
IT BUSINESS ANALYST II
IT SYSTEMS SPECIALIST I
IT SYSTEMS SPECIALIST II
LAB ASST
LAB DIRECTOR
LAB TECH I
LAB TECH II
LT LAB QUALITY CONTROL OFFICER
MAINT MECHANIC TECH I
MAINT MECHANIC TECH II
MAINTENANCE SUPERVISOR
MANAGER OF FIELD OPERATIONS
MANAGER OF PLANT OPERATIONS
METER SERVICE TECH
NETWORK/TEL SYS ADMIN I
NETWORK/TEL SYS ADMIN II
OPERATIONS SUPERVISOR
OPERATOR IN TRAINING
PART TIME PERMANENT I
PART TIME PERMANENT II
PLANT OPERATOR I
PLANT OPERATOR I - Y RATE
PLANT OPERATOR III
PRINCIPAL ENGINEER
PUMP STATION LEAD
PUMP STATION OPERATOR I
PUMP STATION OPERATOR II
PUMP STATION SUPERVISOR
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 79,809
$
101,859
$ 74,692
$
95,329
$ 64,562
$
82,399
$ 138,504
$
176,769
$ 136,802
$
174,598
$ 92,328
$
117,836
$ 65,565
$
83,679
$ 77,276
$
98,626
$ 230,814
$
230,814
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 70,826
$
90,394
$ 83,036
$
105,977
$ 53,643
$
68,463
$ 112,741
$
143,890
$ 66,851
$
85,321
$ 78,574
$
100,282
$ 37,738
$
48,165
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 106,697
$
136,175
$ 139,982
$
178,656
$ 137,339
$
175,283
$ 65,565
$
83,679
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 91,120
$
116,295
$ 29,183
$
29,183
$ 15,485
$
19,763
$ 19,830
$
25,309
$ 62,281
$
79,488
$ 85,245
$
85,245
$ 78,719
$
100,468
$ 148,234
$
189,188
$ 83,080
$
106,033
$ 58,103
$
74,156
$ 71,110
$
90,756
$ 98,754
$
126,037
Effective 10/04/2023
ANNUAL SALARY SCHEDULE
EFFECTIVE October 4, 2023
PURCHASING AGENT
SEASONAL
SENIOR CUSTOMER SERVICE REP
SENIOR ENGINEER
SHIPPING AND RECEIVING CLERK
STAFF ENGINEER I
STAFF ENGINEER II
STUDENT HELPER
UNDERGROUND REPAIR SEWER I
UNDERGROUND REPAIR SEWER II
UNDERGROUND REPAIR SEWER LEAD
UNDERGROUND REPAIR SEWER SUPERVISOR
UNDERGROUND REPAIR WATER I
UNDERGROUND REPAIR WATER II
UNDERGROUND REPAIR WATER LEAD
UNDERGROUND REPAIR WATER SUPERVISOR
UTILITY PERSON I
UTILITY PERSON II
VEHICLE/HVY EQUIP MECH I
VEHICLE/HVY EQUIP MECH II
VEHICLE/HVY EQUIP MECH SUPERVISOR
WATER CONSERVATION SPECIALIST
WATER RESOURCES MANAGER
WATER REUSE LEAD
WATER REUSE LEAD - Y RATE
WATER REUSE MANAGER
WATER REUSE WORKER I
WATER REUSE WORKER II
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 110,538
$
141,077
$ 19,830
$
25,309
$ 66,788
$
85,240
$ 125,482
$
160,151
$ 63,634
$
81,215
$ 80,647
$
102,929
$ 92,782
$
118,416
$ 15,485
$
19,763
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 45,152
$
57,627
$ 53,711
$
68,550
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 97,646
$
124,624
$ 69,792
$
89,074
$ 125,482
$
160,151
$ 76,215
$
97,272
$ 113,037
$
113,037
$ 125,482
$
160,151
$ 51,487
$
65,712
$ 63,611
$
81,186
Effective 10/04/2023
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
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27
28
RESOLUTION NO. 3258-23
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF October 4, 2023
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees' Retirement System entered
into a Contract, effective June 19, 2003, and amended effective April 19, 2007,
providing for the participation of said public agency in the California Public
Employees' Retirement System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every
employee position, including the Board of Directors, be made available for public
inspection and retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position
for the effective date of October 4, 2023, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe Public
Utility District hereby formally adopts the above -mentioned Resolution No. 3258-23
for the effective date of October 4, 2023.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors
of the South Tahoe Public Utility District at a Regular meeting held on the 19th day
of October, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
South Tahoe Public Utility District
David Peterson, Board President
South Tahoe Public Utility District
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Stephen Caswell, Principal Engineer
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Secondary Clarifier No. 1 Rehabilitation
REQUESTED BOARD ACTION: (1) Approve Proposal to amend existing Task Order No. 29
for Carollo Engineers, Inc., for the Secondary Clarifier No. 1 Rehabilitation Project
additional design services in an amount not to exceed $43,654; and (2) Authorize the
General Manager to execute Amendment A to Task Order No. 29 with Carollo
Engineers, Inc.
DISCUSSION: On September 7, 2023, the Board authorized staff to proceed with bidding
the Secondary Clarifier No.1 Rehabilitation project. This is the second bid and fourth
repackaging of the bid set for this clarifier, which was originally prepared in 2020 as a
three -clarifier project to be constructed over three seasons. Since 2020, the District has
pursued various outside funding opportunities that have driven the District to
repackage and rebid the project multiple times, currently with Secondary Clarifier 1 as
a stand-alone rehabilitation project.
To prepare Secondary Clarifier 1 for bidding, the most -recent two -clarifier plan set had
to be split. Carollo had to update drawings and specifications, construction schedule,
construction cost estimate, and provide support during an additional bid period. The
extra effort requires an amendment to the previously authorized Scope of Work.
Staff recommends that the Board approve the proposal from Carollo Engineers, Inc., in
the amount of $43,654 for engineering services for the Secondary Clarifier No. 1
Rehabilitation Project and authorize the General Manager to execute Amendment No.
1 to Task Order No. 29 with Carollo Engineers, Inc.
Stephen Caswell
Page 2
October 10, 2023
SCHEDULE: N/A
COSTS: $43,654
ACCOUNT NO: 1030-8088
BUDGETED AMOUNT AVAILABLE: Funded with State Revolving Fund loan
ATTACHMENTS: Carollo proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES_
CHIEF FINANCIAL OFFICER: YES
NO
CATEGORY: Sewer
AMENDMENT NO.1 TO TASK ORDER 29
SOUTH TAHOE PUBLIC UTILITY DISTRICT
(STPUD)
AND
CAROLLO ENGINEERS, INC.
(CONSULTANT)
This Amendment No.1 to Task Order No.29 is issued by the STPUD and accepted by CONSULTANT pursuant to
the mutual promises, covenants and conditions contained in the Master Agreement between the above
named parties dated the 4th day of May, 2017, in connection with Engineering Services for Final Design of
the:
Secondary Clarifiers Nos. 1 and 2 Rehabilitation Project
(Project)
Purpose
The purpose of this Amendment is to reimburse the CONSULTANT for additional engineering services to
split the project into two separate bid packages, one for each clarifier. The original task order assumed
the two secondary clarifiers would be bid as a single construction contract. The following scope outlines
the additional effort required to prepare two separate bid packages.
Scope of Services
Task 1— UPDATE FINAL DESIGN DOCUMENTS
1.1— Update Previous Bid Drawings
CONSULTANT revised the bid checkset submittal package which incorporated both Secondary Clarifiers
and split this into two separate bid packages, one for each clarifier. Revisions included:
1. Change the project title and District project number.
2. Update site plans for each clarifier bid package to include only work under that contract.
3. Update yard drawings to indicate site work associated with each clarifier, revising the drawings
for locations of work and staging area for contractor.
4. Updated electrical and instrumentation drawings to show only work pertaining to each clarifier.
5. Re -numbered drawings to account for the removed drawings for each clarifier bid package.
6. Incorporated any additional "lessons -learned" from the Secondary Clarifier No.2 Rehabilitation
Project.
7. Completed QC process for two separate deliverables.
8. Completed certified digital signature process for two separate deliverables.
1.2 — Update Previous Final Specifications
CONSULTANT revised the previous bid checkset specifications to reflect the removal of each clarifier.
Revisions included:
1. Revised project title and project description.
2. Updated Notice Inviting Bids and other Div 00 specifications based on updated contract
requirements.
3. Updated schedule section with new project milestones.
4. Deleted bid items related to work for other clarifier and renumbered bid items.
5. Updated sections for owner -furnished materials and equipment, including an inventory and
description.
6. Delete portions related to the work associated with the other clarifier, including mechanical,
electrical and instrumentation.
7. Completed QC process for two separate deliverables.
8. Completed certified digital signature process for two separate deliverables.
Task 1 Additional Deliverables:
• Updated final review drawings and specifications for Secondary Clarifier No.1 Bid Package, in
electronic PDF format only (no hard copies).
• Final bid set submittal for Secondary Clarifier No.1 Bid Package, including electronic files suitable
for the District to print final bid sets and editable AutoCAD, Word, and Excel files for record
purposes (no hard copies).
Task 2 — Update Construction Schedule and Opinion of Probable Construction Costs
(OPCC)
2.2 —OPCC Update
The OPCC was updated for bidding each Secondary Clarifier separately and at different times.
Task 2 Deliverables:
• Updated Opinion of Probable Construction Cost (OPCC).
Task 3 — Bidding Services
An additional bid period was required based on bidding of the two clarifiers separately which required
some additional effort as follows.
3.2 —Answer Bid Questions and Prepare Addenda
CONSULTANT will answer bid questions directed to the CONSULTANT by the District and prepare
addenda as required for Secondary Clarifier No.1 bid package. CONSULTANT will also review the bids
received to assist the District in determining responsiveness of the bidders and the basis for awarding
the contract.
Task 3 Additional Deliverables:
• Addenda for Secondary Clarifier No.1.
• Bid analysis summary for Secondary Clarifier No.1.
Task 4— Project Management During Final Design and Bidding
4.1— Final Design Phase Resource Management and Monthly Reporting
The original project schedule assumed a 4-month duration. The project duration has been extended by
an additional 5 months. Project management services during this period included resource management
and preparation of monthly progress reports during the Final Design Phase and Bidding as well as check -
in calls with the District Project Manager.
Task 4 Additional Deliverables:
• Monthly progress reports and invoice
TIME OF PERFORMANCE
CONSULTANT has completed all work included in this amendment except for bidding services and final
invoicing. All work associated with this amendment will be completed by the end of October 2023.
I]e\'/LTA ly01111
Payment to CONSULTANT for services performed under this Amendment No.1 to the Scope of Services is
detailed in the ESTIMATED ENGINEERING HOURS AND COSTS and shall not exceed the amount of forty-
three thousand, six hundred and fifty-four dollars ($43,654), unless the scope of work is changed and an
increase is authorized by STPUD.
EFFECTIVE DATE
This Amendment No.1 to Task Order No. 29 is effective as of the day of
2023.
ESTIMATED ENGINEERING HOURS AND COSTS
South Tahoe Public Utility District
Engineering Services for Secondary Clarifiers Not. 1 and 2 Rehabilitation ReBid Project - Amendment No.1
Ca~AVW„,0%
Engineers... Working Wonders With Water°
TASK
2022 Fee Schedule
COST SUMMARY
Carvalho/
Parker Gutierrez Britten Robertson Dadik Mossinger Robinson
Principal- Project Project Staff Struct Mech EI&C Senior CAD Graphics / Clerical
in -Charge Manager Engineer Prof Engr Engr Engr Tech CAD Tech Support
QA/QC
$310 $310 $288 $199 $288 $288 $288 $209 $151 $133
Subtotals
PIECE
$13.00
Misc. Costs
and
Printing
Travel
$/mi
$0.630
Total ODCs
Total Cost
Hours Budget
TASK 1 - UPDATE FINAL DESIGN DOCUMENTS
1.1 Separate Clarifier No.1 Bid Drawings
1.2 Separate Clarifier No.1 Bid Specifications
TASK 2 - UPDATE CONSTRUCTION SCHEDULE AND OPCC
2.2 Update OPCC for Clarifier No.1
TASK 3 - BIDDING SERVICES
3.2 Answer Bid Questions and Prepare Addenda for Clarifier No.1
TASK 4 - PROJECT MANGAGEMENT DURING FINAL DESIGN AND BIDDING
4.1 Resource Management and Monthly Reporting
Task 1 Hours
Task 1 Budget
Task 2 Hours
Task 2 Budget
Task 3 Hours
Task 3 Budget
Task 4 Hours
Task 4 Budget
2
2
4
4
0
0
36
16
2
4
0
0
12
12
8
0
40
0
0
16
104
54
$20,768
$11,780
$1,352
$702
$0
$0
$0
$0
$1,352
$702
$22,120
$12,482
4 8 0 52 6 0 24 8 40 16
158
$1,240 $2,480 $0 $10,348 $1,728 $0 $6,912 $1,672 $6,040 $2,128
$32,548
$2,054
$0
$0
$2,054
$34,602
0 2 0 4 0 0 0 0 0 0
6
$1,416
$78
$0
$0
$78
$1,494
0 2 0 4 0 0 0 0 0 0 6
$0 $620 $0 $796 $0 $0 $0 $0 $0 $0
$1,416
$78
$0
$0
$78
$1,494
0 4 0 8 2 0 4 4 0 4
26
$5,928
$338
$0
$0
$338
$6,266
0 4 0 8 2 0 4 4 0 4
26
$0 $1,240 $0 $1,592 $576 $0 $1,152 $836 $0 $532
$5,928
$338
$0
$0
$338
$6,266
0 4 0 0 0 0 0 0 0 0
4
$1,240
$52
$0
$0
$52
$1,292
0 4 0 0 0 0 0 0 0 0 4
$0 $1,240 $0 $0 $0 $0 $0 $0 $0 $0
$1,240
$52
$0
$0
$52
$1,292
Tasks 1-4 Total Hours
Tasks 1-4 Total Budget
4
18
0
64
8
0
28
12
40
20
194
$1,240 $5,580 $0 $12,736 $2,304 1 $0 $8,064 $2,508 $6,040 $2,660
1 $41,132
1 $2,522
$0
$0
$2,522
$43,654
c:\pw_working\camllo_200000\d0179839\STPUDSecClarRebid✓2.xlsx 10/8/2023
General Manager
Paul Hughes
Directors
n Tahoe
5outh
NiHaven
Shanee Romsos
Public Utility District
David Peterson
KeIIY Sheehan
Nick Exline
1275 Meadow Crest Prive • 5outh Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
Heidi Baugh, Purchasing Agent
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: REBID 2023-2024 Tank Coatings Touchup Project
REQUESTED BOARD ACTION: 1) Approve Change Order No. 2 to Unified Field Services
Corporation in the amount of <$6,870.00>; 2) Approve Closeout Agreement and
Release of Claims for Unified Field Services Corporation; and 3) Authorize the General
Manager to execute Change Order No. 2 and the Closeout Agreement and Release of
Claims for the REBID 2023-2024 Tank Coatings Touchup Project.
DISCUSSION: This project included coating repairs on two water storage tanks - Forest
Mountain and Echo View - over the 2023 summer season. The Contractor, Unified Field
Services Corporation (UFSC) completed the coating touchup work at both tanks on
August 28, 2023.
Change Order No. 2 is a balancing change order that decreases the overall Contract
amount by $6,870.00 from $179,299.42 to $172,429.42. Staff recommends approval of
Change Order No. 2.
With Board approval, staff filed the Notice of Completion (NOC) with El Dorado County
on September 9, 2023. El Dorado County recorded the NOC on September 11, 2023.
The 30-day Stop Notice filing period ended on October 11, 2023. No Stop Notices were
filed within the filing period. With authorization of Change Order No. 2, UFSC will have
met all the requirements of the Contract. Staff recommends approval of the Closeout
Agreement and Release of Claims.
Megan Colvey
Page 2
October 19, 2023
SCHEDULE: Upon Board Approval
COSTS: <$6,870.00> (Echo View)
ACCOUNT NO: 2030-7015 (Forest Mountain); 2030-8482 (Echo View)
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Change Order No. 2, Closeout Agreement
CONCURRENCE WITH REQUESTED ACTIOI: __ CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES /"/ f NO
SOUTH TAHOF
AGs°we.. IDS w'e�Cc
ACC' UTILITY
Change Order #: 2
Project: REBID 2023224 Tanks Coating Touchup
Date: 8131 /2023
Purchase Order No.: 2023.1211
Contractor: Unified Field Services Corooration
Dollar Amounts Contract Times
Original Contract
$143,000.00
365 Calendar Days
Previous Change Orders
$36,299.42
0 Calendar Days
Current Contract
$179,299.42
365 Calendar Days
THIS CHANGE ORDER
($6,870.00)
0 Calendar Days
Total Change Orders to Date
$29,429.42
0 Calendar Days
New Contract Total
$172,429.42
365 Calendar Days
Contractor agrees to make the herein -described changes in accordance with the terms hereof. The
change in contract price and/or contract time noted is full settlement for costs incurred as a result of the
change(s) described, unless specifically noted in individual description(s).
Authorized by STPUD
General Manager:
Accepted by
Contractor:
Reviewed by STPUD
Project Manager
Date:
Date: 8/31/2023
Change Order #: 2A
TLITY
Project: REBID 2023 224 Tanks Coating Touchup
Bid Schedule: A: Echo View Potable Water Tank
Date: 8/31/2023
Contractor: Unified Field Services Corporation
DollarAmounts
Original Bid Schedule Subtotal
$100,000.00
Previous Change Orders
$5,072.22
Current Bid Schedule Subtotal
$105,072.22
THIS CHANGE ORDER
($6,870.00)
Total Change Orders to Date
($1,797.78)
New Bid Schedule Subtotal
$98,202.22
The Contract Shall Be Changed As Follows:
2A.1 Decrease Bid Item 2 quantities by 1,145 SQ IN for spot repairs. The decrease adjusts
the total quantiy to actual work performed under Bid Item 2. There is no change to the
Contract Time related to this change in work.
TOTAL FOR ITEM 1A.1 IS: ($6,870.00)
D
ChangeOrderm 2B
Project: REBID 2023=24 Tanks Coating Touchup
Bid Schedule: B: Forest Mountain Potable Water Tank
Date: 8/31/2023
Contractor: Unified Field Services Corporation
Dollar Amounts
Original Bid Schedule Subtotal
$43,000.00
Previous Change Orders
$31,227.20
Current Bid Schedule Subtotal
$74,227.20
THIS CHANGE ORDER
$0.00
Total Change Orders to Date
$31,227.20
New Bid Schedule Subtotal
$74,227.20
The Contract Shall Be Changed As Follows:
None
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS is made in South Lake Tahoe, California, this
day of October 2023, by and between South Tahoe Public Utility DISTRICT, hereinafter
referred to as "DISTRICT", and Unified Field Services Corporation, hereinafter referred to as
"CONTRACTOR".
KNOW ALL PERSONS BY THESE PRESENTS:
That the undersigned, as the authorized representative of CONTRACTOR, for and in
consideration of One Hundred Forty -Three Thousand Dollars ($143,000), contract amount,
and the sum of Twenty -Nine Thousand Four Hundred Twenty -Nine Dollars and Forty-two
Cents ($29,429.42) for said Contract Change Orders Nos. 1 and 2, receipt of which is
hereby acknowledged, has submitted waivers from all subcontractors and suppliers in the
form required by Civil Code §8132 - 8138, and does hereby and for each of its successors,
assigns and partners, release acquit and forever discharge the SOUTH TAHOE PUBLIC
UTILITY DISTRICT OF EL DORADO COUNTY, CALIFORNIA, and each of its
successors, assigns, officers, agents, servants, and employees, from any and all rights,
claims, demands, debts, obligations, liabilities, actions, damages, costs, expenses and
other claims whatsoever, which might have been asserted against DISTRICT by reason of
any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated June
5, 2023 for Purchase Order No. 2023-00001211 DISTRICT project described as
2023-2024 Tanks Coating Touchups.
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase
Order No. 2023-00001211.
2. That the undersigned, as the authorized representative of DISTRICT, for and in
consideration of the CONTRACTOR's completion of Purchase Order No. 2023-00001211
does hereby and for each of its successors, and assigns, releases, acquits and forever
discharge Unified Field Services Corporation and each of its successors, assigns, officers,
agents, servants, and employees, and sureties from any and all rights, claims, demands,
debts, obligations, liability, actions, costs, expenses whatsoever which might have been
asserted against CONTRACTOR, except for all rights accruing to the DISTRICT arising
out of (1) patent and latent construction defects as codified by California Code of Civil
Procedure Sections 337.10 and 337.15, (2) third party claims brought against the
DISTRICT, and (3) warranty claims, which rights are specifically reserved and not
released, provided by reason of any matter or thing which was the subject matter of or
basis for:
A. The performance of all terms and conditions of that certain agreement dated June
5, 2023 for Purchase Order No. 2023-00001211 DISTRICT project described as
2023-2024 Tanks Coating Touchups Project.
B. Change Orders Nos. 1 and 2 as approved by the parties, pertaining to Purchase
Order No. 2023-00001211.
3. Nothing contained herein shall waive or alter the rights, privileges, and powers of the
DISTRICT or the duties, liabilities and obligations of the CONTRACTOR and its surety in
respect to any portions of the Specifications for Purchase Order No. 2023-00001211,
including but not limited to indemnity and warranty obligations.
4. The DISTRICT has received no claims from the CONTRACTOR.
REBID 2023-2024 Tanks Coating Touchups Project Page 1
Closeout Agreement and Release of Claims
5. The DISTRICT filed and recorded a NOTICE OF COMPLETION with the El Dorado
County Recorder on September 11, 2023 as such the statutory lien period expired on
October 11, 2023.
6.
The presently retained amount is $ 8,621.47
Original Contract amount $143,000.00
Total Change Order Amount $ 29,429.42
Other Encumbrances $ NA
Less: Amount Previously Paid $163,807.95
(Request Nos. 1 and 2)
Retainage $ 8,621.47
BALANCE: $ -0-
The retainage will be released to the CONTRACTOR within sixty (60) calendar days after date of
recording a NOTICE OF COMPLETION by El Dorado County Recorder or when all stop notices
and other encumbrances have been released, whichever last occurs. Release pursuant to this
agreement shall not apply to CONTRACTOR's rights to the presently retained amount until such
time as such amounts are received in full by CONTRACTOR.
7. CONTRACTOR and DISTRICT agree that the total adjusted contract price and time of
performance for Purchase Order No. after the execution of change orders shall be as
follows:
Original Contract Price $143,000.00
Original Calendar Days Complete by 10/15/2024
Total Adjusted Price $172,429.42
Total Adjusted Calendar Days None.
8. It is understood and agreed by the undersigneds that the facts with respect to which the
foregoing Release is given may hereafter turn out to be other than or different from the
facts in that connection now known to be or believed by said undersigneds to be true, and
the undersigneds hereto expressly assume the risk of the facts turning out to be different
than they now so appear, and agree that the foregoing Release shall be, in all respects,
effective and not subject to termination or recession by any such difference in facts and
undersigneds hereby expressly waive any and all rights the undersigneds have or may
have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or
suspect to exist in his favor at the time of executing the Release which if known by
him must have materially affected his settlement with the debtor."
9. The releases made by the CONTRACTOR and the DISTRICT herein are not to be
construed as an admission or admissions of liability on the part of either party and that the
parties deny liability hereof. Unless arising out of a right expressly reserved herein, the
undersigneds agree that they will forever refrain and forebear from commencing, instituting
or prosecuting any lawsuit, action or other proceeding against the other party based on,
arising out of, or in any way connected with the subject matter of this Release.
REBID 2023-2024 Tanks Coating Touchups Project Page 2
Closeout Agreement and Release of Claims
10. The CONTRACTOR hereby releases the DISTRICT from all claims, including those of its
Subcontractors for all delay and impact costs, if any.
11. The CONTRACTOR represents and warrants to the DISTRICT that the CONTRACTOR
has not heretofore assigned or transferred or purported to assign or transfer to any
person, firm, corporation, association or entity any of the rights, claims, warranties,
demands, debts, obligations, liabilities, actions, damages, costs, expenses and other
claims whatsoever and the CONTRACTOR agrees to indemnify and hold harmless the
DISTRICT against, without limitation, any and all rights, claims, warranties, demands,
debts, obligations, liabilities, actions, damages, costs, expenses and other claims,
including attorney's fees, arising out of or connected with any such assignment or transfer
or purported assignment or transfer.
12. The undersigned acknowledge that they have been represented by counsel of their own
choice in connection with the preparation and execution of this Closeout Agreement and
Release of Claims. The undersigned acknowledge and represent that they understand and
voluntarily consent and agree to each and every provision contained herein.
13. The undersigned further declare and represent that no promise, inducement or agreement,
not herein expressed, have been made to the undersigned and that this Release contains
the entire agreement among the parties hereto and that the terms of the Release are
contractual and not a mere recital.
14. The persons executing this Closeout Agreement and Release of Claims represent and
warrant to the other party that the execution and performance of the terms of this Release
have been duly authorized by all requisite corporate, partnership, individual, or other entity
requirements and that said persons have the right, power, legal capacity and authority to
execute and enter in the Closeout Agreement and Release of Claims.
PAUL HUGHES, GENERAL MANAGER DATED
ATTEST: MELONIE GUTTRY, CLERK OF BOARD DATED
CONTRACTOR
DATED
REBID 2023-2024 Tanks Coating Touchups Project
Closeout Agreement and Release of Claims
Page 3
General Manager
Paul Hughes
Directors
u 5ot
hTahoe
Nie Haven
Shane'12,omsos
DavPublic Utility District KellyPeterson
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prise • South Lake Tahoe • CA 96150-7401
Phone 530 544-6474 • Fax 530 541-0614 • www.5tpucW F,
BOARD AGENDA ITEM M
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Return Activated Sludge Pump Station Building
Rehabilitation Project
REQUESTED BOARD ACTION: 1) Approve the proposed Scope of Work from Carollo
Engineers, Inc. for Task 2.2 Site Investigations associated with the Return Activated
Sludge Pump Station Building Rehabilitation Project; and 2) Authorize the General
Manger to execute Amendment A to Task Order No. 30 to the Master Services
Agreement with Carollo Engineers, Inc. in the amount of $49,010.
DISCUSSION: On September 7, 2023, the Board approved the proposed Scope of Work
from Carollo Engineers, Inc. (Carollo) for engineering design services for the Return
Activated Sludge (RAS) Pump Station Building Rehabilitation Project; and authorized the
General Manager to execute Task Order No. 30 to the Master Services Agreement with
Carollo for Tasks 1 and 5.1. Tasks 1 and 5.1 include data collection and review and
Alternatives Analysis.
As part of the Alternatives Analysis, Carollo will need to perform onsite field investigation
work, including surveying and geotechnical boring. The onsite field investigation work
was budgeted under Task 2.2, which was not included as Scope under Task Order No.
30. Carollo currently has geotechnical boring work scheduled for October 31. Staff is
requesting funding for Task 2.2 in the amount of $49,010 for Site Investigations needed to
facilitate the Alternatives Analysis work, as detailed in the attached excerpt for Task 2.2
from Carollo's proposal.
Staff expects to return to the Board following the completion of the alternatives analysis
with recommended design for the RAS Project and to request authorization to amend
the Task Order to include the design and construction document development.
Authorization for bidding and construction support services will be requested from the
Board along with the Authorization to Bid in 2025. The current Sewer Ten -Year Plan has
budgeted a total of $3,558,000 for this Capital Improvement Project; this budget will be
revisited once a design alternative is selected.
Megan Colvey
Page 2
October 19, 2023
SCHEDULE: Design: September 2023 - June 2025, Bidding Services: Summer 2025
COSTS: $49,010 (Task 2.2)
ACCOUNT NO: 10.30.8479 (RASRHB)
BUDGETED AMOUNT AVAILABLE: $164,000 (FY 23/24)
ATTACHMENTS: Excerpt from Carollo proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY: Sewer
the analysis in a Technical Memorandum (TM). When finalized, the Alternative Analysis TM shall be
appended to the BODR.
Task 1 Assumptions:
• Progress calls on a monthly basis, on average, over the course of task completion with
participation of the project manager and other design team members as deemed necessary.
Project management budget is built into the various project tasks and not billed separately.
• The total duration for the overall project scope from initiation through bidding services is
anticipated to be through September 2025.
• Workshop participation as described herein.
Task 1 Deliverables:
• Alternatives Analysis TM Draft (electronic (PDF) file) (final version to be appended to BODR)
• Kickoff Meeting and Alternatives Analysis Workshop agendas, information material, and meeting
minutes.
Task 2 — DESIGN
2.1— Basis of Design Report (BODR)
CONSULTANT will prepare a BODR that will summarize the results of the RAS Pumping Alternatives
Analysis and the basis of design for recommended facility improvements. The BODR will include
preliminary plans developed to approximately the 20 percent design stage, updated OPPCs, and
updated construction schedules. The BODR will also include preliminary specifications for major
equipment. The BODR will be submitted in a draft version prior to the Basis of Design Workshop and in
final form after incorporation of comments received from the District during the Basis of Design
Workshop.
2.1.1— Basis of Design Workshop
CONSULTANT shall conduct a workshop with the District to review the Draft BODR and confirm
the scope for final design of recommended facility improvements.
This meeting will include key project participants including the Project Manager, Project
Engineer, Process Engineer and District staff. Electrical, Instrumentation and Structural
engineers will call into the meeting as deemed necessary.
2.2 —Site Investigations
Under this task, CONSULTANT shall conduct geotechnical investigations, prepare a project geotechnical
report, and conduct site survey. SUBCONSULTANT, Construction Materials Engineers, Inc. (CME) will
conduct geotechnical investigations and prepare a geotechnical report to define geotechnical conditions
as required for construction of the proposed improvements. This scope assumes the following: literature
review of readily available published geological maps and historic reports; field exploration including
drilling two borings using a hollow -stem auger to a depth of 15 feet within the proposed new RAS
pumping structure location; one geophysical array will be completed near the proposed facilities
location to determine subsurface shear wave velocities to depths of 100 feet below existing grade;
laboratory testing to provide soil index properties and assess corrosion potential of existing soils;
preparation of a geotechnical report; attendance in up to two meetings upon request.
Additionally, SUBCONSULTANTs CTA and Vara3D shall provide site survey and LiDAR survey,
respectively, of the existing site and facilities as needed to inform the design.
2.3 — Prepare 60 Percent Design Documents
CONSULTANT shall develop and submit 60 percent design documents to the District for review. The 60
percent design shall include drawings, key technical specifications, an OPCC, and updated preliminary
construction schedule.
2.3.1— 60 Percent Design Review Workshop
A workshop will be held to review the 60 percent design submittal and receive comments to be
incorporated into the 90 percent design submittal.
2.4 — Prepare 90 Percent Design Documents
CONSULTANT shall prepare and submit 90 percent design documents to the District for review. The 90
percent design shall include drawings, key technical specifications, an OPCC, and updated preliminary
construction schedule.
2.4.1— 90 Percent Design Review Workshop
A workshop will be held to review the 90 percent design submittal and receive comments to be
incorporated into the final bid set.
Task 2 Assumptions:
• The design scope and associated fee estimate are based on the project elements identified in
this scope of services. If the District modifies the project elements, an amendment of the scope
of services and fee estimate will be prepared and submitted to the District for approval prior to
proceeding.
• It is assumed the workshops will be held in person with the Project Manager and Project
Engineer in attendance and discipline engineers if deemed necessary.
• Geotechnical assumptions include:
o CME will obtain a soil boring permit from the El Dorado County Environmental
Management Division and a Hydrogeologic Permit from Tahoe Regional Planning Agency
(TRPA).
o It is assumed with this proposal that there is access within the site for a two -wheel drive
drill rig.
o Prior to exploration, CME will contact USA dig to determine the location of existing
utilities. Additionally, CME will hand auger the upper 5 feet of the soil profile, as
required by STPUD, to locate shallow utilities. CME will take every precaution to lower
the risk of damaging underground structures; however, underground exploration is
inherently risky as it is not possible to precisely locate all underground structures. Our
fee is not substantial to compensate for damage or disruption of service and repair
costs. If insufficient or incorrect data results in damage to underground structures, the
cost for repair will be the responsibility of the District.
Task 2 Deliverables:
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4g
TO: Board of Directors
FROM: Julie Ryan, Engineering Department Manager
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Tallac Creek Sewer Pipeline Protection Project
REQUESTED BOARD ACTION: (1) Approve Proposal from Northwest Hydraulic Consultants
to amend existing Task Order No. 10 to provide revegetation, mitigation and monitoring
plan implementation services in an amount not to exceed $38,500; and (2) Authorize
the General Manager to execute Amendment C to Task Order No. 10 with Northwest
Hydraulic Consultants
DISCUSSION: In Fall 2022 the District commenced construction of components to
stabilize and protect the gravity sewer main crossing Tallac Creek near the shore of
Lake Tahoe. This project has been in development since 2014, when the gravity sewer
main was first discovered exposed and undermined in the creek, at risk of damage and
potential spill to a tributary to Lake Tahoe. However, a complex permitting environment
and unfavorable site conditions extended the project implementation timeline, and in
2022 after several years of below average precipitation the lake levels had dropped to
a point where the sewer crossing could be accessed with minimal environmental
impact. By November 2022, the protections had been installed, and all but final site
restoration had been completed.
With the heavy precipitation of the 2022-23 winter, site access is once again impeded,
and staff has worked this summer with the design consultant, Northwest Hydraulic
Consultants (NHC), and the permitting agencies to amend and define the restoration
and monitoring requirements for the project area. At Staff's request, NHC has provided
a proposal (attached) to provide oversight of the revegetation and mitigation and
monitoring of site conditions over the 3-year period required by the District's project
permit with the Lahontan Regional Water Quality Control Board.
The District has been working with NHC since 2014 on planning, design, permitting and
construction oversight of the project. To date, NHC's consulting services have totaled
$190,043 in support of this project. With Board authorization the proposed monitoring
and reporting services will be performed on a Time and Materials Basis in an amount not
Julie Ryan
Page 2
October 19, 2023
to exceed $38,500, bringing NHC's total fees on the project to $228,543. The cost to
construct permanent repairs in 2022 was approximately $530,000, which excludes the
cost of temporary repairs made over the years to stabilize the site.
Staff recommends that the Board approve the proposed Scope of Work and authorize
the General Manager to execute Amendment C to Task Order No. 10 under the
District's existing Master Services Agreement with NHC.
SCHEDULE: ASAP
COSTS: $38,500
ACCOUNT NO: 1030-7014
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Scope of Work and Fee Estimate from NHC
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES— `f NO
nhc
northwest hydraulic consultants
06 October 2023
Julie Ryan, PE
Engineering Department Manager
South Tahoe Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Tallac Creek Sewer Pipeline Protection Project
Revegetation, Mitigation, and Monitoring Plan Implementation
Background
The South Tahoe Public Utility District (District) completed the environmental permitting process for
the Tallac Creek Sewer Pipeline Protection Project (Project) in September 2022. The District
completed Project improvements to stabilize the exposed and undermined concrete -encased sewer
pipeline in Tallac Creek with a rock grade control structure in October 2022 and early November
2022.
To adhere to the Additional Conditions specified in the Clean Water Act Section 401 Water Quality
Certification for the Project (WDID 6A0922060017) issued by the Lahontan Regional Water Quality
Control Board (LRWQCB), the District is required to develop and implement a Revegetation,
Mitigation, and Monitoring Plan (Plan) for the Project. In collaboration with Northwest Hydraulic
Consultants (NHC), the District completed and submitted a draft Plan to the LRWQCB in May 2023.
The Plan outlines the District's commitment to fulfill the following tasks to meet the Additional
Conditions stated in the Section 401 Water Quality Certification for the Project:
1. Temporary Access Route Restoration Assessment: The potential need for restoration along
the temporary access route used for construction will depend on the extent of meadow
compaction resulting from the construction activities. The District will evaluate the post -
construction compaction and present the findings to the LRWQCB, along with
recommendations for restoration, if deemed necessary.
2. Complete Project Revegetation: Due to a delayed Project start date and inclement weather,
the revegetation work following the completion of the rock grade control structure in early
November 2022 was not initiated. The revegetation components of the Project will be carried
out in 2023 or when site conditions are favorable for revegetation.
3. Proiect Monitoring and Reporting_ A three-year annual monitoring and reporting plan will be
performed to verify the stability of the Tallac Creek channel and the success of revegetation
efforts within the area affected by temporary streambank disturbance and the temporary
access route.
nhc
northwest hydraulic consultants
4. Proiect Mitigation Implementation and Monitorinz A minimum of 0.08 acres of restoration
will need to be created as mitigation for the loss of 0.05 acres of stream channel resulting
from the construction of the grade control structure in Tallac Creek. Additionally, three years
of annual monitoring and reporting are required after construction of the mitigation.
To facilitate the implementation of the Plan and the tasks outlined above, the District has requested
a scope and fee proposal from NHC to provide continued engineering support for the Project.
Scope and Fee Estimate
Tallac Creek support services between the District and NHC have totaled $190,043 under Task
Order 5, Task Order 8, Task Order 10, and associated task order amendments. With the
supplemental work proposed under Amendment C to Task Order 10, total compensation would be
increased by $38,500 to a not to exceed amount of $228,543. The following scope of services and
task additions are proposed.
Task 1: Revegetation, Mitigation and Monitoring Plan Implementation
Subtask 1.1- Temporary Access Route Restoration Assessment $3,480
NHC will support the District to evaluate the need for restoration along the temporary access route.
The District will collect post -construction compaction data and transmit the data to NHC. NHC will
analyze the data and generate a draft memorandum that assesses both the pre- and post -
construction compaction of the temporary access road. The memorandum will include data
interpretation and provide recommendations based on the findings. Once the District has reviewed
the draft memorandum, NHC will produce a final version of the memorandum. This final version will
be transmitted to the LRWQCB and USFS LTBMU for review. NHC will assist the District by facilitating
correspondence and addressing any questions that may arise from the LRWQCB and USFS LTBMU
review.
Deliverables: Draft and final memorandum of temporary access road compaction monitoring
Subtask 1.2 - Engineering Support for Project Revegetation $8,940
NHC will provide engineering support during implementation of Project revegetation activities. As
part of this support, NHC will provide up to 32 hours of professional time for various tasks, including
regulator correspondence, contractor correspondence, construction observations during
revegetation installation, and finalizing the as -built drawings for the Project with the incorporated
revegetation features. NHC's subconsultant, Pyramid Botanical Consultants (PBC), will contribute up
to 12 professional hours to respond to contractor inquiries and provide construction observations
during the revegetation installation process.
Deliverables: Responses to contractor RFls and submittals; construction observations; and as -built
drawings
INA
nhc
northwest hydraulic consultants
Subtask 1.3 - Project Monitoring and Reporting $21,440
NHC will support the District's three-year post -Project monitoring and reporting by conducting annual
site visits to verify the stability of the Tallac Creek channel and assess the success of the
revegetation efforts, as specified in the Revegetation, Mitigation, and Monitoring Plan. As part of
these site visits, NHC subconsultant PBC will assess the effectiveness of the revegetation. A total of
six site visits are included in this task, with four annual visits dedicated to supporting the reporting
process, including the production of a post -restoration report and three annual monitoring reports.
The remaining two site visits will be reserved and used as needed to evaluate conditions during
periods of high runoff or to assist the District with adaptive management actions that may arise
during the monitoring period.
NHC will prepare draft versions of the post -restoration report and the three annual monitoring
reports for review by the District. Once the District's review is complete, NHC will finalize each report
for transmittal to the LRWQCB. Additionally, NHC has allocated up to 16 additional hours to address
any questions or comments that may arise during the monitoring period.
Deliverables: Draft and final versions of the post -restoration report and three annual monitoring
reports
Subtask 1.4 - Support for Project Mitigation Planning and Permit Close Out $4,640
To address the LRWQCB mitigation requirement for the Project, the District proposes to relocate a
segment of the existing gravity sewerline in connection with the Taylor and Tallac Creek Restoration
Project being led by the USFS-LTBMU. The planning and design of the sewerline relocation will be
performed through a different District contract outside the scope of this agreement. For Subtask 1.4,
NHC will provide as -directed support services to the District to coordinate with the LRWQCB on the
proposed mitigation plan and to finalize the approach for permitting of the mitigation improvements.
Additionally, NHC will assist the District with the close out of other Project permits with TRPA, CDFW,
and USACE. NHC has allocated up to 16 hours of as -directed support. The scope of services does not
include post -construction monitoring of the mitigation improvements.
Deliverables: As -directed permit coordination and mitigation planning support.
If you have any questions or would like to discuss the scope and fee request, please contact me at
bwolfe@nhcweb.com or 916-833-5047.
Northwest Hydraulic Consultants Inc.
Brent C. Wolfe, PE
Principal
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4h
TO: Board of Directors
FROM: Brent Goligoski, Associate Engineer
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Herbert Walkup Waterline Replacement Project
REQUESTED BOARD ACTION: Authorize staff to advertise for construction bids for the
Herbert Walkup Waterline Replacement Project.
DISCUSSION: The Herbert Walkup Waterline Replacement Project (Project) replaces
and upsizes 9,400 linear feet of waterline, fire hydrants, and water services. The project
also replaces and upsizes 1,860 linear feet of sewer mainline between existing manholes
within the waterline project area. The project area is generally confined by Walkup
Road, Warr Road, Herbert Avenue, and Woodland Road within the City of South Lake
Tahoe.
This project will replace existing 6-inch steel watermains with new 8-inch PVC
watermains. The need for this project is driven by a very high concentration of water
leaks, extensive reactionary maintenance history, and ongoing water quality problems
with iron concentrations regularly exceeding the secondary Maximum Contaminant
Level (MCL). The upsizing of these mains will also provide increased hydraulic capacity
and available fire flow.
The sewer mainline being replaced has existing sags which require frequent
preventative maintenance (hydro cleaning) to prevent sanitary sewer backups and
overflows. These sections of sewer mains will be upsized between existing manholes to
accommodate high flow wet weather events as evaluated using the District's hydraulic
model.
Plans and specifications are currently being finalized by staff in advance of advertising
the project for bids in early November, 2023. The bid opening is tentatively scheduled
for December 13, 2023. Construction is planned for summer 2024.
The total Engineer's Estimate for this project is $5,815,150. Approximately $4.2 million is
the estimated cost of the waterline work with the remaining estimated costs attributed
Brent Goligoski
Page 2
October 19, 2023
to the sewer main replacement. This project also includes a $100,000 lump sum bid item
for as -needed work on the sewer system, and a $100,000 lump sum bid item for as -
needed work on the water system, to be performed by the contractor on a time and
materials basis.
A total of $5,935,000 is budgeted for the project. The waterline portion is expected to be
funded by a low -interest Drinking Water State Revolving Fund (DWSRF) Loan. The
contract with the California Water Boards is in progress and has been listed on their
Fundable List in the Intended Use Plan for Fiscal Year 2023-24. The contract is expected
to be received from the state for execution by the District in time for the project to
mobilize May 1, 2024.
Staff recommends that the Board authorize staff to advertise the Herbert Walkup
Waterline Replacement Project for construction bids.
SCHEDULE: Upon Board Approval
COSTS: N/A
ACCOUNT NO: 10.30.8462; 20.30.8485
BUDGETED AMOUNT AVAILABLE: $5,935,000
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES �Zk NO
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 41
TO: Board of Directors
FROM: Donielle Morse, Grants Coordinator
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Resolution for Bureau of Reclamation WaterSMART Drought
Response Program: Drought Resiliency Projects for Fiscal Year 2024
REQUESTED BOARD ACTION: Adopt Bureau of Reclamation WaterSMART Drought
Response Program: Drought Resiliency Projects for Fiscal Year 2024 grant program
Resolution No. 3259-23 approving grant funding for the Improving Community Water
Management Project.
DISCUSSION: District staff is requesting approval to submit a grant application to the
Bureau of Reclamation WaterSMART Drought Response Program: Drought Resiliency
Projects for Fiscal Year 2024 grant program for the Improving Community Water
Management Project. The grant is limited to $500,000 with a 50% or more match. The
attached Resolution is a requirement of the funding application.
SCHEDULE: Final application due October 31, 2023
COSTS: Match costs are associated with this item
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3259-23
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
MO
CATEGORY: Water
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RESOLUTION NO. 3259-23
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT
BUREAU OF RECLAMATION WaterSMART DROUGHT RESPONSE PROGRAM:
DROUGHT RESILIENCY PROJECTS FOR FISCAL YEAR 2024
NOW, THEREFORE, BE IT RESOLVED, by the South Tahoe Public Utility District
(STPUD) Board of Directors that the General Manager, and/or the Chief Financial
Officer is hereby authorized and directed to sign and file, for and on behalf of
STPUD, a Financial Assistance Application for a Financing Agreement from the
Bureau of Reclamation for the planning, design, and construction of the following
project: Improving Community Water Management Project; and
BE IT FURTHER RESOLVED, that STPUD hereby agrees and further does authorize
the aforementioned representative or his/her designee to certify that the Agency
has and will comply with all applicable state and federal statutory and regulatory
requirements related to any financing or financial assistance received from the
Bureau of Reclamation; and
BE IT FURTHER RESOLVED, that STPUD Board of Directors supports the submission
of an application under the Bureau of Reclamation WaterSMART Grant Program
and certifies that STPUD is capable of providing the amount of funding and in -kind
contributions specified in the funding application; and
BE IT FURTHER RESOLVED, that STPUD will work with the Bureau of Reclamation
to meet established deadlines for entering into a grant or cooperative agreement.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe
Public Utility District hereby formally adopts the above -mentioned Resolution No.
3259-23 for the effective date of October 19, 2023.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution No. 3259-23 was duly and regularly adopted and passed by the Board
of Directors of the South Tahoe Public Utility District at a Regular meeting held on
the 19t" day of October, 2023, by the following vote:
AYES:
NOES:
ABSENT:
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ATTEST:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
South Tahoe Public Utility District
Resolution No. 3259-23
Page 2
October 19, 2023
David Peterson, Board President
South Tahoe Public Utility District
PAYMENT OF CLAIMS
Payroll 10/3/23
Total Payroll
ADP & Insight eTools
AFLAC/WageWorks claims and fees
CalPERS UAL
Cal Bank & Trust fiscal agent fees
Ameritas - Insurance Payments
Total Vendor EFT
Weekly Approved Check Batches
Wednesday, October 4, 2023
Wednesday, October 11, 2023
Checks, Voids and Reissues
Total Accounts Payable Checks
Utility Management Refunds
Total Utility Management Checks
Grand Total
FOR APPROVAL
October 19, 2023
611,576.37
611,576.37
6,448.48
130.80
1,031,701.00
45.00
800.00
1,039,125.28
Water Sewer Total
277,731.86 537,587.21 815,319.07
321,867.33 197,131.45 518,998.78
0.00 -26.63 -26.63
Pavroll EFTS & Checks 10/3/2023
EFT
CA Employment Taxes & W/H
25,543.06
EFT
Federal Employment Taxes & W/H
129,717.57
EFT
CalPERS Contributions
88,951.48
EFT
Empower Retirement -Deferred Comp
25,121.06
EFT
Stationary Engineers Union Dues
2,793.37
EFT
CDHP Health Savings (HSA)
4,258.48
EFT
Retirement Health Savings
16,098.76
EFT
United Way Contributions
10.00
EFT
Employee Direct Deposits
315,223.35
CHK
Employee Garnishments
159.23
CHK
Employee Paychecks
3,700.01
Total 611,576.37
1,334,291.22
5,268.84
5,268.84
$2,990, 261 J1
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason Invoice Date Due Date
G/L Date Received Date Payment Date
Invoice Net Amount
Vendor 43721 - ACWA/JPIA
0700653 ACWA Medical/Vision Insurance
Paid by Check #113632 09/01/2023 10/04/2023
10/31/2023 10/04/2023
212,450.83
Payable
0-0000010729 Insurance prepaid
Paid by Check #113632 09/27/2023 10/04/2023
10/31/2023 10/04/2023
50,464.00
Vendor 43721 - ACWA/JPIA Totals
Invoices 2
$262,914.83
Vendor 48790 - ADS LLC
INV-SFW6006 Sewer Flow Meter Kit & Keys CIPP Paid by Check #113736 09/07/2023 10/11/2023 09/30/2023
Project
INV-SFW6022 Sewer Flow Meters Paid by Check #113633 09/12/2023 10/04/2023 09/30/2023
Vendor 48790 - ADS LLC Totals Invoices
Vendor 50053 - ALLOY SOFTWARE INC
I100423PW9 Service Contracts Paid by Check #113737 10/04/2023 10/11/2023 10/31/2023
Vendor 50053 - ALLOY SOFTWARE INC Totals Invoices
10/11/2023
34,154.04
10/04/2023 2,758.29
2 $36,912.33
10/11/2023 9,425.60
1 $9,425.60
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
234224
Office Supply Issues
Paid by Check #113634
09/26/2023
10/04/2023
09/30/2023
10/04/2023
111.25
234225
Office Supply Issues
Paid by Check #113634
09/26/2023
10/04/2023
09/30/2023
10/04/2023
64.25
234381
Office Supply Issues
Paid by Check #113738
10/03/2023
10/11/2023
10/31/2023
10/11/2023
111.25
234382
Office Supply Issues
Paid by Check #113738
10/03/2023
10/11/2023
10/31/2023
10/11/2023
64.25
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals
Invoices
4
$351.00
Vendor 10906 - ALPINE COUNTY TAX COLLECTOR
1st23-24
Land Taxes
Paid by Check #113635
09/13/2023
10/04/2023
09/30/2023
10/04/2023
49,462.01
Vendor 10906 - ALPINE COUNTY
TAX COLLECTOR Totals
Invoices
1
$49,462.01
Vendor 49337 - AMAZON
CAPITAL SERVICES INC.
1YY6-XL7M-73F7
Office Supplies
Paid by Check #113636
09/19/2023
10/04/2023
09/30/2023
10/04/2023
93.53
1QR6-NW4F-9NLT
Office Supplies
Paid by Check #113739
09/27/2023
10/11/2023
09/30/2023
10/11/2023
325.02
1NQD-PWF3-PWVQ
Office Supplies
Paid by Check #113739
09/29/2023
10/11/2023
09/30/2023
10/11/2023
152.24
13YM-9VNV-46R9
Office Supplies
Paid by Check #113739
10/01/2023
10/11/2023
10/31/2023
10/11/2023
116.07
1NXG-3NYL-6JYC
Shop Supplies
Paid by Check #113739
10/01/2023
10/11/2023
10/31/2023
10/11/2023
138.07
1RH4-3L7N-GYVF
Buildings
Paid by Check #113739
10/02/2023
10/11/2023
10/31/2023
10/11/2023
80.48
1MLP-X3X6-RDTC
Shop Supplies
Paid by Check #113739
10/04/2023
10/11/2023
10/31/2023
10/11/2023
489.38
Vendor 49337 - AMAZON CAPITAL
SERVICES INC. Totals
Invoices
7
$1,394.79
Vendor 49625 - AMERICAN
AVK COMPANY
SI-162114
Valves Elbows Ts Flanges
Paid by Check #113740
09/27/2023
10/11/2023
09/30/2023
10/11/2023
3,743.15
Inventory
SI-162115
Fire Hydrants & Parts
Paid by Check #113740
09/27/2023
10/11/2023
09/30/2023
10/11/2023
9,161.03
SI-162116
Fire Hydrants & Parts
Paid by Check #113740
09/27/2023
10/11/2023
09/30/2023
10/11/2023
9,900.47
Vendor 49625 - AMERICAN AVK COMPANY Totals
Invoices
3
$22,804.65
Vendor 44580 - ARAMARK UNIFORM SERVICES
5980136045
Uniform Payable
Paid by Check #113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
66.60
5980136049
Uniform Payable
Paid by Check #113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
63.68
5980136050
Uniform Payable
Paid by Check #113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
84.40
5980136053
Uniform Payable
Paid by Check #113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
48.21
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 1 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice
Description
Status
Held
Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
5980136059
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
93.42
5980136062
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
119.85
5980136064
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
23.00
5980136067
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
37.40
5980136068
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
4.64
5980136071
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
13.03
5980136072
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
15.14
5980136073
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
17.84
5980136076
Uniform
Payable
Paid
by
Check
#113637
09/27/2023
10/04/2023
09/30/2023
10/04/2023
24.33
5980138035
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
76.60
5980138036
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
83.68
5980138037
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
94.40
5980138038
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
48.21
5980138039
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
93.42
5980138040
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
95.58
5980138041
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
23.00
5980138042
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
38.22
5980138043
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
4.64
5980138044
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
13.03
5980138045
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
15.14
5980138046
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
17.84
5980138047
Uniform
Payable
Paid
by
Check
#113741
10/04/2023
10/11/2023
10/31/2023
10/11/2023
24.33
Vendor
44580 - ARAMARK
UNIFORM SERVICES Totals
Invoices
26
$1,239.63
Vendor 50057 -JAMES &GEMMA ASPINALL
3327219 Water Use Reduction Rebates
Paid by Check #113638
10/03/2023
10/04/2023
10/31/2023
10/04/2023
270.16
Vendor 50057 - JAMES & GEM MA ASPINALL Totals
Invoices
1
$270.16
Vendor 40521 - AT&T
088 0805493 1023 Telephone
Paid by Check #113742
09/28/2023
10/11/2023
10/31/2023
10/11/2023
200.00
Vendor 40521 - AT&T Totals
Invoices
1
$200.00
Vendor 45202 - AT&T MOBILITY
287257798939 923 Telephone
Paid by Check #113639
09/19/2023
10/04/2023
09/30/2023
10/04/2023
227.41
679095641 Computer Purchases
Paid by Check #113743
09/26/2023
10/11/2023
09/30/2023
10/11/2023
3,214.93
Vendor
45202 - AT&T MOBILITY Totals
Invoices
2
$3,442.34
Vendor 48000 - AT&T/CALNET 3
000020603387 Telephone
Paid by Check #113744
10/01/2023
10/11/2023
09/30/2023
10/11/2023
24.67
000020603389 Telephone
Paid by Check #113744
10/01/2023
10/11/2023
09/30/2023
10/11/2023
24.67
000020608589 Telephone
Paid by Check #113744
10/01/2023
10/11/2023
09/30/2023
10/11/2023
1,730.56
Vendor
48000 - AT&T/CALNET 3 Totals
Invoices
3
$1,779.90
Vendor 48724 - AWARD ZONE
23924 Incentive & Recognition Program
Paid by Check #113745
09/28/2023
10/11/2023
09/30/2023
10/11/2023
195.95
Vendor 48724 - AWARD ZONE Totals
Invoices
1
$195.95
Vendor 49339 - BASEFORM INC
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 2 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
09252023-210
Pipe -Covers & Manholes
Paid by Check #113640
09/25/2023
10/04/2023
09/30/2023
10/04/2023
2,430.00
09252023-211
Pipe -Covers & Manholes
Paid by Check #113640
09/25/2023
10/04/2023
10/31/2023
10/04/2023
2,349.00
Vendor
49339 - BASEFORM INC Totals
Invoices
2
$4,779.00
Vendor
44109 - BB&H BENEFIT DESIGNS
97382
Contractual Services
Paid by Check #113641
09/06/2023
10/04/2023
10/31/2023
10/04/2023
242.00
Vendor 44109 -
BB&H BENEFIT DESIGNS Totals
Invoices
1
$242.00
Vendor
45009 - BENTLY AGROWDYNAMICS
210651
Biosolid Disposal Costs
Paid by Check #113642
09/29/2023
10/04/2023
09/30/2023
10/04/2023
1,412.85
210689
Biosolid Disposal Costs
Paid by Check #113746
10/06/2023
10/11/2023
10/31/2023
10/11/2023
1,210.35
Vendor 45009 - BENTLY AGROWDYNAMICS Totals
Invoices
2
$2,623.20
Vendor
48291 - BEST BEST & KRIEGER LLP
976360
Personnel Legal
Paid by Check #113747
10/04/2023
10/11/2023
09/30/2023
10/11/2023
555.00
976543
Personnel Legal
Paid by Check #113747
10/04/2023
10/11/2023
09/30/2023
10/11/2023
492.20
Vendor 48291 - BEST BEST & KRIEGER LLP Totals
Invoices
2
$1,047.20
Vendor
48922 - GARTH BUTZ
MILEAGE092923 Travel - Meetings - Education
Paid by Check #113643
09/29/2023
10/04/2023
09/30/2023
10/04/2023
206.98
PER DIEM 092923 Travel - Meetings - Education
Paid by Check #113643
09/29/2023
10/04/2023
09/30/2023
10/04/2023
59.00
Vendor
48922 - GARTH BUTZ Totals
Invoices
2
$265.98
Vendor
12890 - CA DEPT OF TAX & FEE ADM
3rd Qtr 2023 A 3rd Qtr Use Tax - City of SLT
Paid by EFT #80
09/29/2023
10/04/2023
09/30/2023
10/04/2023
16,245.00
3rd Qtr 2023 B 3rd Qtr Use Tax - Alpine County
Paid by EFT #80
09/29/2023
10/04/2023
09/30/2023
10/04/2023
1.00
Vendor 12890 - CA
DEPT OF TAX & FEE ADM Totals
Invoices
2
$16,246.00
Vendor
48681 - CADENCE TEAM INC
4009
Water Field Communication
Paid by Check #113644
09/26/2023
10/04/2023
09/30/2023
10/04/2023
2,032.54
Upgrades Phase 2
Vendor 48681 - CADENCE TEAM INC Totals
Invoices
1
$2,032.54
Vendor
48767 - CALIFORNIA LAB SERVICE
3090832
Monitoring
Paid by Check #113748
09/19/2023
10/11/2023
09/30/2023
10/11/2023
256.00
3091068
Monitoring
Paid by Check #113748
09/22/2023
10/11/2023
09/30/2023
10/11/2023
61.00
3091202
Monitoring
Paid by Check #113748
09/27/2023
10/11/2023
09/30/2023
10/11/2023
126.00
3100082
Monitoring
Paid by Check #113748
10/03/2023
10/11/2023
10/31/2023
10/11/2023
105.40
3100197
Monitoring
Paid by Check #113748
10/05/2023
10/11/2023
10/31/2023
10/11/2023
393.00
Vendor 48767 - CALIFORNIA LAB SERVICE Totals
Invoices
5
$941.40
Vendor
49220 - CAMPORA PROPANE
4756080
Propane
Paid by Check #113645
09/30/2023
10/04/2023
09/30/2023
10/04/2023
70.00
4759361
Propane
Paid by Check #113645
09/30/2023
10/04/2023
09/30/2023
10/04/2023
70.00
4759529
Propane
Paid by Check #113645
09/30/2023
10/04/2023
09/30/2023
10/04/2023
70.00
4732999
Propane
Paid by Check #113749
10/05/2023
10/11/2023
10/31/2023
10/11/2023
117.08
Vendor 49220 - CAMPORA PROPANE Totals
Invoices
4
$327.08
Vendor
43598 - CARBON ACTIVATED CORPORATION
57178
Carbon
Paid by Check #113646
09/14/2023
10/04/2023
09/30/2023
10/04/2023
11,970.70
Vendor 43598 - CARBON ACTIVATED CORPORATION Totals
Invoices
1
$11,970.70
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 3 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
Vendor
13230 - CAROLLO ENGINEERS
FB41439
Secondary Clarifier #2 Rehab
Paid by Check #113647
09/13/2023
10/04/2023
09/30/2023
10/04/2023
4,762.57
FB41648
Secondary Clarifier #1 Rehab
Paid by Check #113647
09/14/2023
10/04/2023
09/30/2023
10/04/2023
7,660.65
FB41765
Contractual Services
Paid by Check #113647
09/22/2023
10/04/2023
09/30/2023
10/04/2023
20,191.50
Vendor 13230 - CAROLLO ENGINEERS Totals
Invoices
3
$32,614.72
Vendor
48838 - STEPHEN CASWELL
PER DIEM 101723 Travel - Meetings - Education
Paid by Check #113750
10/03/2023
10/11/2023
10/31/2023
10/11/2023
62.00
Vendor 48838
- STEPHEN CASWELL Totals
Invoices
1
$62.00
Vendor
42328 - CDW-G CORP
MC43996 Backup Power Server Room
Paid by Check #113648
09/21/2023
10/04/2023
09/30/2023
10/04/2023
3,426.21
Vendor
42328 - CDW-G CORP Totals
Invoices
1
$3,426.21
Vendor
47851 - CENTER FOR HEARING HEALTH INC
20296
Safety Equipment - Physicals
Paid by Check #113751
09/29/2023
10/11/2023
09/30/2023
10/11/2023
1,889.76
Vendor
47851 - CENTER FOR
HEARING HEALTH INC Totals
Invoices
1
$1,889.76
Vendor
48406 -CHARTER COMMUNICATIONS
176157701100123 Telephone
Paid by Check #113752
10/01/2023
10/11/2023
10/31/2023
10/11/2023
149.98
Vendor 48406 -CHARTER COMMUNICATIONS Totals
Invoices
1
$149.98
Vendor
40343 - CHEMSEARCH INC
8397442
Service Contracts
Paid by Check #113649
09/20/2023
10/04/2023
09/30/2023
10/04/2023
401.09
Vendor 40343 - CHEMSEARCH INC Totals
Invoices
1
$401.09
Vendor
49756 - CINDERLITE TRUCKING CORP
417823
Pipe -Covers & Manholes
Paid by Check #113753
09/06/2023
10/11/2023
09/30/2023
10/11/2023
323.85
418967
Pipe -Covers & Manholes
Paid by Check #113650
09/18/2023
10/04/2023
09/30/2023
10/04/2023
234.40
419254
Pipe -Covers & Manholes
Paid by Check #113650
09/21/2023
10/04/2023
09/30/2023
10/04/2023
467.80
419383
Pipe -Covers & Manholes
Paid by Check #113650
09/22/2023
10/04/2023
09/30/2023
10/04/2023
469.49
Vendor 49756 - CINDERLITE TRUCKING CORP Totals
Invoices
4
$1,495.54
Vendor
48672 - CINTAS CORP
5179069947 Safety Equipment - Physicals
Paid by Check #113754
10/10/2023
10/11/2023
10/31/2023
10/11/2023
497.81
Vendor
48672 - CINTAS CORP Totals
Invoices
1
$497.81
Vendor
12535 - CITY OF SOUTH LAKE TAHOE
AR196025
Storm Drain Relocates
Paid by Check #113755
08/16/2023
10/11/2023
09/30/2023
10/11/2023
74,240.00
AR196026
Storm Drain Relocates
Paid by Check #113755
08/16/2023
10/11/2023
09/30/2023
10/11/2023
54,760.00
Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals
Invoices
2
$129,000.00
Vendor
48793 - CIVICPLUS
269431
Service Contracts
Paid by Check #113651
10/01/2023
10/04/2023
10/31/2023
10/04/2023
2,778.30
Vendor 48793 - CIVICPLUS Totals
Invoices
1
$2,778.30
Vendor
49704 - CIVICWELL
107393
Contractual Services
Paid by Check #113756
09/29/2023
10/11/2023
09/30/2023
10/11/2023
63,650.00
Vendor 49704 - CIVICWELL Totals
Invoices
1
$63,650.00
Vendor
40512 - CODALE ELECTRIC SUPPLY
S8106087.002
Misc Sewer Motor Rebuilds (TBD)
Paid by Check #113652
06/26/2023
10/04/2023
09/30/2023
10/04/2023
694.48
S008106087.004
Misc Sewer Motor Rebuilds (TBD)
Paid by Check #113652
09/08/2023
10/04/2023
09/30/2023
10/04/2023
(694.48)
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 4 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date
S008106087.005 Misc Sewer Motor Rebuilds (TBD) Paid by Check #113652 09/11/2023 10/04/2023 09/30/2023 10/04/2023
Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 3
Vendor
48948 - ROSS COLE
PER DIEM 101823 Travel - Meetings - Education
Paid by Check #113757
09/21/2023
10/11/2023
10/31/2023
Vendor
48948 - ROSS COLE Totals
Invoices
Vendor
48181 - CONSTRUCTION MATERIALS ENG INC
14235
Tanks Rehab & Water System
Paid by Check #113758
08/02/2023
10/11/2023
09/30/2023
Improvement
14422
Waterline, Black Bart
Paid by Check #113758
08/31/2023
10/11/2023
09/30/2023
14423
Keller Heavenly Water System
Paid by Check #113758
08/31/2023
10/11/2023
09/30/2023
Improvement
14425
Luther Pass PS Tanks Rehab
Paid by Check #113758
08/31/2023
10/11/2023
09/30/2023
Vendor
48181 - CONSTRUCTION MATERIALS ENG INC Totals
Invoices
Vendor 50042 - RICHARD CROFT
2522417 Water Use Reduction Rebates
Vendor 42897 - CWEA
MITCHELL CSM1 24 Dues - Memberships -
Certification
Vendor 48654 - D&H BROADCASTING LLC
4533 Public Relations Expense
Paid by Check #113653 09/18/2023 10/04/2023 09/30/2023
Vendor 50042 - RICHARD CROFT Totals Invoices
Invoice Net Amount
128.41
$128.41
10/11/2023
95.00
1
$95.00
10/11/2023
37,687.00
10/11/2023
32,180.50
10/11/2023
1,210.00
10/11/2023
28,475.00
4
$99,552.50
10/04/2023 448.25
1 $448.25
Paid by Check #113654 09/27/2023 10/04/2023 09/30/2023 10/04/2023
Vendor 42897 - CWEA Totals Invoices 1
Paid by Check #113655 10/01/2023 10/04/2023 09/30/2023
Vendor 48654 - D&H BROADCASTING LLC Totals Invoices
Vendor 49694 - DIGITAL TECHNOLOGY SOLUTIONS INC
2873 Telephone
Paid by Check #113656 09/01/2023
10/04/2023
09/30/2023
3205 Telephone
Paid by Check #113656 10/01/2023
10/04/2023
10/31/2023
Vendor
49694 -DIGITAL TECHNOLOGY SOLUTIONS INC Totals
Invoices
Vendor 48289 - DIY HOME CENTER
Sept 23 Stmt Buildings & Shop Supplies
Paid by Check #113759 09/30/2023
10/11/2023
09/30/2023
Vendor 48289 - DIY HOME CENTER Totals
Invoices
Vendor 48852 - ANDREW DORMAN
PER DIEM 100823 Travel - Meetings - Education
Paid by Check #113657 09/06/2023
10/04/2023
10/31/2023
Vendor 48852 - ANDREW DORMAN Totals
Invoices
Vendor 50036 - DRIVELINE AND GEAR SERVICE
W 139487 Pump Stations
Paid by Check #113658 09/14/2023
10/04/2023
09/30/2023
Vendor 50036 - DRIVELINE AND GEAR SERVICE Totals
Invoices
Vendor 49959 - DUDEK
202307841 Grounds & Maintenance
Paid by Check #113760 09/29/2023
10/11/2023
09/30/2023
Vendor 49959 - DUDEK Totals
Invoices
413.00
$413.00
10/04/2023 1,120.00
1 $1,120.00
10/04/2023
10/04/2023
2
295.00
295.00
$590.00
10/11/2023 1,047.50
1 $1,047.50
10/04/2023 182.00
1 $182.00
10/04/2023 3,503.83
1 $3,503.83
10/11/2023 15,478.28
1 $15,478.28
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 5 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 18550 -
EUROFINS EATON ANALYTICAL LLC
3800032763
Monitoring
3800032765
Monitoring
3800033075
Monitoring
3800033082
Monitoring
3800033186
Monitoring
3800033296
Monitoring
3800033396
Monitoring
3800033439
Monitoring
3800033500
Monitoring
3800033504
Monitoring
3800033685
Monitoring
3800033687
Monitoring
3800033691
Monitoring
3800033773
Monitoring
3800033853
Monitoring
3800033976
Monitoring
Vend
Paid
by
Check
#113761
09/19/2023
Paid
by
Check
#113761
09/19/2023
Paid
by
Check
#113761
09/24/2023
Paid
by
Check
#113761
09/24/2023
Paid
by
Check
#113761
09/25/2023
Paid
by
Check
#113761
09/26/2023
Paid
by
Check
#113761
09/27/2023
Paid
by
Check
#113761
09/28/2023
Paid
by
Check
#113761
09/28/2023
Paid
by
Check
#113761
09/28/2023
Paid
by
Check
#113761
10/01/2023
Paid
by
Check
#113761
10/01/2023
Paid
by
Check
#113761
10/01/2023
Paid
by
Check
#113761
10/02/2023
Paid
by
Check
#113761
10/03/2023
Paid
by
Check
#113761
10/05/2023
or 18550 - EUROFINS
EATON ANALYTICAL LLC Totals
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
10/11/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
09/30/2023
10/31/2023
10/31/2023
10/31/2023
10/31/2023
10/31/2023
10/31/2023
Invoices
Vendor 49573 - EUROFINS TESTAMERICA
3800031866
Monitoring
Paid by Check #113659
09/06/2023
10/04/2023
09/30/2023
3800032557
Monitoring
Paid by Check #113659
09/15/2023
10/04/2023
09/30/2023
3800032700
Monitoring
Paid by Check #113659
09/18/2023
10/04/2023
09/30/2023
3800032702
Monitoring
Paid by Check #113659
09/18/2023
10/04/2023
09/30/2023
3800032703
Monitoring
Paid by Check #113659
09/18/2023
10/04/2023
09/30/2023
Vendor 49573 - EUROFINS TESTAMERICA Totals
Invoices
Vendor 47836 -
EVOQUA WATER TECHNOLOGIES
LLC
906117145
Service Contracts
Paid by Check #113762
10/01/2023
10/11/2023
10/31/2023
Vendor 47836 - EVOQUA WATER TECHNOLOGIES LLC Totals
Invoices
Vendor 14890 - FEDEX
8-262-93168 Postage Expenses
8-270-44387 Postage Expenses
Vendor 41263 - FERGUSON ENTERPRISES LLC
0800688 Buildings
Vendor 15000 -FISHER SCIENTIFIC
5920543 Laboratory Supplies
Vendor 48402 - FLYERS ENERGY LLC
Paid by Check #113660 09/22/2023 10/04/2023
Paid by Check #113660 09/29/2023 10/04/2023
Vendor 14890 - FEDEX Totals
Paid by Check #113661 09/11/2023 10/04/2023
Vendor 41263 - FERGUSON ENTERPRISES LLC Totals
Paid by Check #113662 09/05/2023 10/04/2023
Vendor 15000 -FISHER SCIENTIFIC Totals
09/30/2023
09/30/2023
Invoices
09/30/2023
Invoices
09/30/2023
Invoices
10/11/2023
40.00
10/11/2023
495.00
10/11/2023
40.00
10/11/2023
565.00
10/11/2023
40.00
10/11/2023
80.00
10/11/2023
240.00
10/11/2023
20.00
10/11/2023
180.00
10/11/2023
40.00
10/11/2023
20.00
10/11/2023
750.00
10/11/2023
35.00
10/11/2023
1,530.00
10/11/2023
1,530.00
10/11/2023
280.00
16
$5,885.00
10/04/2023
80.00
10/04/2023
100.00
10/04/2023
270.00
10/04/2023
600.00
10/04/2023
20.00
5
$1,070.00
10/11/2023
136.86
1
$136.86
10/04/2023
63.78
10/04/2023
108.20
2
$171.98
10/04/2023
23.74
1
$23.74
10/04/2023 67.22
1 $67.22
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 6 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
23-927858
Diesel Fuel Inventory
Paid by Check #113663
09/26/2023
10/04/2023
09/30/2023
10/04/2023
3,227.63
23-929772
Gasoline Fuel Inventory
Paid by Check #113663
09/28/2023
10/04/2023
09/30/2023
10/04/2023
3,354.98
23-930195
Oil & Lubricants
Paid by Check #113663
09/29/2023
10/04/2023
09/30/2023
10/04/2023
639.22
23-931737
Diesel Fuel Inventory
Paid by Check #113663
09/29/2023
10/04/2023
09/30/2023
10/04/2023
6,863.82
23-935548
Gasoline Fuel Inventory
Paid by Check #113763
10/05/2023
10/11/2023
10/31/2023
10/11/2023
2,909.78
Vendor 48402 - FLYERS ENERGY LLC Totals
Invoices
5
$16,995.43
Vendor 48288 - FRONTIER
COMMUNICATIONS
5306942753 1023
Telephone
Paid by Check #113764
10/01/2023
10/11/2023
10/31/2023
10/11/2023
354.99
Vendor 48288 -FRONTIER COMMUNICATIONS Totals
Invoices
1
$354.99
Vendor 43111 - GFS CHEMICALS INC
CINV-126244
Laboratory Supplies
Paid by Check #113664
09/22/2023
10/04/2023
09/30/2023
10/04/2023
318.10
Vendor 43111 - GFS CHEMICALS INC Totals
Invoices
1
$318.10
Vendor 15600 - GRAINGER
9849718185
Automotive
Paid by Check #113665
09/25/2023
10/04/2023
09/30/2023
10/04/2023
31.90
9851447830
Generators
Paid by Check #113665
09/26/2023
10/04/2023
09/30/2023
10/04/2023
225.88
9855615531
Grounds & Maintenance
Paid by Check #113765
09/29/2023
10/11/2023
09/30/2023
10/11/2023
779.56
9856901674
Safety Equipment - Physicals
Paid by Check #113665
10/02/2023
10/04/2023
10/31/2023
10/04/2023
1,506.69
9858631444
Automotive
Paid by Check #113765
10/03/2023
10/11/2023
10/31/2023
10/11/2023
13.09
Vendor 15600 - GRAINGER Totals
Invoices
5
$2,557.12
Vendor 43403 - GRANITE CONSTRUCTION CO
2569860
Pipe -Covers & Manholes
Paid by Check #113666
09/18/2023
10/04/2023
09/30/2023
10/04/2023
4,173.00
Vendor 43403 - GRANITE CONSTRUCTION CO Totals
Invoices
1
$4,173.00
Vendor 48848 - GREAT BASIN UNIFIED APCD
INVO0711
Regulatory Operating Permits
Paid by Check #113667
10/01/2023
10/04/2023
10/31/2023
10/04/2023
70.00
Vendor 48848 - GREAT BASIN UNIFIED APCD Totals
Invoices
1
$70.00
Vendor 15800 - HACH CO
13750530
Laboratory Supplies
Paid by Check #113668
09/22/2023
10/04/2023
09/30/2023
10/04/2023
49.49
Vendor 15800 - HACH CO Totals
Invoices
1
$49.49
Vendor 49122 - HAEN CONSTRUCTORS
23-03
Misc Emergency Incident
Paid by Check #113669
08/31/2023
10/04/2023
09/30/2023
10/04/2023
73,746.13
Expenses
23-03R
Misc Emergency Incident
Paid by Check #113669
08/31/2023
10/04/2023
09/30/2023
10/04/2023
(7,374.61)
Expenses Retainage
Vendor 49122
- HAEN CONSTRUCTORS Totals
Invoices
2
$66,371.52
Vendor 49110 - HATCHBACK CREATIVE
3286
Public Relations Expense
Paid by Check #113670
10/01/2023
10/04/2023
09/30/2023
10/04/2023
546.25
Vendor 49110 - HATCHBACK CREATIVE Totals
Invoices
1
$546.25
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS
134395
Service Contracts
Paid by Check #113671
09/25/2023
10/04/2023
09/30/2023
10/04/2023
425.43
134527
Service Contracts
Paid by Check #113766
10/02/2023
10/11/2023
09/30/2023
10/11/2023
419.85
Vendor 44430 - HIGH SIERRA
BUSINESS SYSTEMS Totals
Invoices
2
$845.28
Vendor 49604 - HOUSTON MAGNANI AND ASSOCIATES
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 7 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
7003
Contractual Services
Paid by Check #113672
09/28/2023
10/04/2023
09/30/2023
10/04/2023
800.00
Vendor
49604 - HOUSTON MAGNANI AND ASSOCIATES Totals
Invoices
1
$800.00
Vendor 48832 - NANCY HUSSMANN
Oct 2023
Personnel Expense
Paid by Check #113673
10/01/2023
10/04/2023
10/31/2023
10/04/2023
454.45
Vendor 48832 - NANCY HUSSMANN Totals
Invoices
1
$454.45
Vendor 48915 - INCLINE VILLAGE GID
ST/TWSA 2023-24
Dues - Memberships -
Paid by Check #113767
07/22/2023
10/11/2023
09/30/2023
10/11/2023
3,000.00
Certification
Vendor 48915 - INCLINE VILLAGE GID Totals
Invoices
1
$3,000.00
Vendor 48374 - JACK DOHENY SUPPLIES INC
207238
Replace Stand Alone Lateral
Paid by Check #113674
09/20/2023
10/04/2023
09/30/2023
10/04/2023
28,665.52
Camera
Vendor 48374 - JACK
DOHENY SUPPLIES INC Totals
Invoices
1
$28,665.52
Vendor 49782 - JOE
BENIGNO TREE SERVICE
8481
Grounds & Maintenance
Paid by Check #113768
09/28/2023
10/11/2023
09/30/2023
10/11/2023
8,650.00
8486
Grounds & Maintenance
Paid by Check #113768
09/28/2023
10/11/2023
09/30/2023
10/11/2023
7,150.00
Vendor 49782 - JOE BENIGNO TREE SERVICE Totals
Invoices
2
$15,800.00
Vendor 45141 - KAESER
COMPRESSORS INC
916244146
Pump Stations
Paid by Check #113769
09/05/2023
10/11/2023
09/30/2023
10/11/2023
3,231.33
916259205
DVR Compressor Motor
Paid by Check #113769
09/12/2023
10/11/2023
09/30/2023
10/11/2023
15,576.13
Vendor 45141 - KAESER
COMPRESSORS INC Totals
Invoices
2
$18,807.46
Vendor 40821 -KENNEDY
JENKS CONSULTANTS INC
165476
Al Tahoe Well Rehab & Al
Paid by Check #113675
08/11/2023
10/04/2023
09/30/2023
10/04/2023
53,232.40
Tahoe/Bayview Backup Power
165981
Al Tahoe Well Rehab & Al
Paid by Check #113675
09/06/2023
10/04/2023
09/30/2023
10/04/2023
104,653.85
Tahoe/Bayview Backup Power
166452
Wells & Contractual Services
Paid by Check #113675
09/26/2023
10/04/2023
09/30/2023
10/04/2023
3,211.70
166499
Contractual Services
Paid by Check #113675
09/27/2023
10/04/2023
09/30/2023
10/04/2023
8,062.60
Vendor
40821 - KENNEDY JENKS CONSULTANTS INC Totals
Invoices
4
$169,160.55
Vendor 43694 - KIMBALL MIDWEST
101468104
Shop Supplies
Paid by Check #113770
09/21/2023
10/11/2023
09/30/2023
10/11/2023
1,764.12
101489625
Small Tools
Paid by Check #113770
09/28/2023
10/11/2023
09/30/2023
10/11/2023
335.30
101507480
Shop Supplies
Paid by Check #113770
10/04/2023
10/11/2023
10/31/2023
10/11/2023
915.27
101507558
Shop Supplies
Paid by Check #113770
10/04/2023
10/11/2023
10/31/2023
10/11/2023
278.64
101511869
Shop Supplies
Paid by Check #113770
10/05/2023
10/11/2023
10/31/2023
10/11/2023
495.84
Vendor 43694
- KIMBALL MIDWEST Totals
Invoices
5
$3,789.17
Vendor 49878 - WILLIAM KOSKI
3346301-1
Turf Buy -Back Program
Paid by Check #113676
09/05/2023
10/04/2023
09/30/2023
10/04/2023
3,000.00
Vendor
49878 - WILLIAM KOSKI Totals
Invoices
1
$3,000.00
Vendor 48719 - LABWORKS LLC
LW-3637
Service Contracts
Paid by Check #113677
09/28/2023
10/04/2023
10/31/2023
10/04/2023
10,815.00
Vendor
48719 - LABWORKS LLC Totals
Invoices
1
$10,815.00
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 8 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
013771376
Buildings
Paid by Check #113678
09/29/2023
10/04/2023
09/30/2023
10/04/2023
150.00
016239910
Buildings
Paid by Check #113771
10/04/2023
10/11/2023
10/31/2023
10/11/2023
95.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals
Invoices
2
$245.00
Vendor 22200 - LANGENFELD ACE HARDWARE
Sept 23 Stmt
Buildings & Shop Supplies
Paid by Check #113679
09/30/2023
10/04/2023
09/30/2023
10/04/2023
1,459.56
Vendor 22200 - LANGENFELD ACE HARDWARE
Totals
Invoices
1
$1,459.56
Vendor 49591 - ]UDY LEONG
Oct 2023
Contractual Services
Paid by Check #113680
10/01/2023
10/04/2023
10/31/2023
10/04/2023
20.00
Vendor 49591 - ]UDY
LEONG Totals
Invoices
1
$20.00
Vendor 45135 - LES SCHWAB TIRE CENTER
66100481251
Automotive
Paid by Check #113772
09/20/2023
10/11/2023
09/30/2023
10/11/2023
1,000.69
66100481145
Automotive
Paid by Check #113772
09/21/2023
10/11/2023
09/30/2023
10/11/2023
1,326.94
Vendor 45135 - LES SCHWAB TIRE CENTER Totals
Invoices
2
$2,327.63
Vendor 22550 - LIBERTY UTILITIES
7044582
Electricity
Paid by Check #113681
09/20/2023
10/04/2023
09/30/2023
10/04/2023
18,028.75
7046885
Electricity
Paid by Check #113681
09/21/2023
10/04/2023
09/30/2023
10/04/2023
5,132.22
7045009
Electricity
Paid by Check #113681
09/25/2023
10/04/2023
09/30/2023
10/04/2023
159.57
7045344
Electricity
Paid by Check #113681
09/25/2023
10/04/2023
09/30/2023
10/04/2023
36.62
7045398
Electricity
Paid by Check #113681
09/25/2023
10/04/2023
09/30/2023
10/04/2023
42.12
7045421
Electricity
Paid by Check #113681
09/25/2023
10/04/2023
09/30/2023
10/04/2023
4,026.12
7051093
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
602.27
7051174
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
23.58
7051175
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
80.02
7051176
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
46.47
7051283
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
357.90
7051303
Electricity
Paid by Check #113773
09/28/2023
10/11/2023
09/30/2023
10/11/2023
35.40
Vendor 22550 - LIBERTY
UTILITIES Totals
Invoices
12
$28,571.04
Vendor 47903 - LINDE GAS & EQUIPMENT INC
38367110
Shop Supplies
Paid by Check #113682
09/22/2023
10/04/2023
09/30/2023
10/04/2023
527.69
38386235
Shop Supplies
Paid by Check #113682
09/22/2023
10/04/2023
09/30/2023
10/04/2023
66.45
38713633
Buildings
Paid by Check #113774
10/05/2023
10/11/2023
10/31/2023
10/11/2023
70.45
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals
Invoices
3
$664.59
Vendor 19248 - MALLORY
SAFETY & SUPPLY LLC
5725021
Field, Shop & Safety Supplies
Paid by Check #113775
09/27/2023
10/11/2023
09/30/2023
10/11/2023
886.36
Inventory
Vendor 19248 - MALLORY SAFETY & SUPPLY LLC Totals
Invoices
1
$886.36
Vendor 48372 - MIMECAST
NORTH AMERICA INC
INVUS1438932
Service Contracts
Paid by Check #113683
09/25/2023
10/04/2023
09/30/2023
10/04/2023
3,635.20
Vendor 48372 - MIMECAST NORTH AMERICA INC Totals
Invoices
1
$3,635.20
Vendor 43889 - MME
MUNICIPAL MAINTENANCE
013342
Service Contracts
Paid by Check #113684
09/08/2023
10/04/2023
09/30/2023
10/04/2023
2,834.56
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 9 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
014196 Automotive Paid by Check #113776 10/02/2023 10/11/2023 10/31/2023 10/11/2023 1,589.40
Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 2 $4,423.96
Vendor 49765 - NAPA AUTO PARTS
701279 Field, Shop & Safety Supplies
Inventory
Sept 23 Stmt Automotive & Shop Supplies
Vendor 44607 - OLIN PIONEER AMERICAS LLC
900329577 Hypochlorite
Vendor 49806 - OUTSIDE INTERACTIVE INC
36323 Public Relations Expense
Vendor 41272 - PAC MACHINE CO
91820 Misc Emergency Incident
Expenses
Vendor 49468 - PACIFIC POWER TESTING INC
PPT-12767E Buildings & Pump Stations
Vendor 49961 - PLATINUM ADVISORS LLC
35604 Contractual Services
Vendor 49550 - PRISM
24400746 Contractual Services
Vendor 49826 - QUADIENT LEASING USA INC
Paid by Check #113777 09/28/2023 10/11/2023 09/30/2023 10/11/2023
Paid by Check #113777 09/30/2023 10/11/2023 09/30/2023 10/11/2023
Vendor 49765 - NAPA AUTO PARTS Totals Invoices 2
Paid by Check #113685 09/27/2023 10/04/2023 09/30/2023 10/04/2023
Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals Invoices 1
Paid by Check #113778 09/01/2023 10/11/2023 09/30/2023 10/11/2023
Vendor 49806 - OUTSIDE INTERACTIVE INC Totals Invoices 1
Paid by Check #113779 09/01/2023 10/11/2023 09/30/2023 10/11/2023
Vendor 41272 - PAC MACHINE CO Totals Invoices 1
Paid by Check #113686 09/20/2023 10/04/2023 09/30/2023
Vendor 49468 - PACIFIC POWER TESTING INC Totals Invoices
Paid by Check #113687 10/01/2023 10/04/2023 10/31/2023
Vendor 49961 - PLATINUM ADVISORS LLC Totals Invoices
Paid by Check #113688 10/02/2023 10/04/2023 10/31/2023
Vendor 49550 - PRISM Totals Invoices
N10118326 Equipment Rental- Lease
Paid by Check #113689 09/16/2023
10/04/2023
10/31/2023
Vendor 49826 - QUADIENT LEASING USA INC Totals
Invoices
Vendor
47803 - REDWOOD PRINTING
34366
Office Supplies
Paid by Check #113780 10/04/2023
10/11/2023
10/31/2023
Vendor 47803 - REDWOOD PRINTING Totals
Invoices
Vendor
48144 - RELIANCE STANDARD
OCT23
Voluntary Life Payable
Paid by Check #113690 10/01/2023
10/04/2023
10/31/2023
OCT23A
LTD/Life Insurance Management
Paid by Check #113690 10/01/2023
10/04/2023
10/31/2023
OCT23B
LTD/Life Insurance Union/Board
Paid by Check #113690 10/01/2023
10/04/2023
10/31/2023
Payable
Vendor 48144 - RELIANCE STANDARD Totals
Invoices
Vendor 48684 - RS
9018449190 Primary Equipment Paid by Check #113781 09/28/2023 10/11/2023 09/30/2023
Vendor 48684 - RS Totals Invoices
Vendor 50056 - GIANNI SAPORITI
145.64
4,117.62
$4,263.26
13,598.51
$13,598.51
2,011.00
$2,011.00
17,702.33
$17,702.33
10/04/2023
2,600.00
1
$2,600.00
10/04/2023
1,000.00
1
$1,000.00
10/04/2023
1,110.90
1
$1,110.90
10/04/2023
1,061.83
1
$1,061.83
10/11/2023
190.50
1
$190.50
10/04/2023 325.74
10/04/2023 2,354.49
10/04/2023 3,389.13
3 $6,069.36
10/11/2023 539.40
1 $539.40
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 10 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
3120203
Water Use Reduction Rebates
Paid by Check #113691 10/03/2023
10/04/2023
10/31/2023
10/04/2023
100.00
Vendor 50056 - GIANNI SAPORITI Totals
Invoices
1
$100.00
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION
93359
Laboratory Supplies
Paid by Check #113692 09/28/2023
10/04/2023
09/30/2023
10/04/2023
527.81
Vendor 44856 - SCIENTIFIC CONSUMABLES & INSTRUMENTATION Totals
Invoices
1
$527.81
Vendor 49911 - SEARCHPROS STAFFING LLC
23091233
Contractual Services
Paid by Check #113693 09/12/2023
10/04/2023
09/30/2023
10/04/2023
1,681.37
23092637
Contractual Services
Paid by Check #113693 09/26/2023
10/04/2023
09/30/2023
10/04/2023
1,576.24
Vendor 49911 - SEARCHPROS STAFFING LLC Totals
Invoices
2
$3,257.61
Vendor 49482 - DONALD SHEETZ
2373422 Turf Buy -Back Program
Vendor 43552 - SHERWIN-WILLIAMS
1634-4 Buildings
1702-9 Buildings
Vendor 49303 - CHRIS SIANO
T2 2023 Reimb Dues - Memberships -
Certification
Vendor 44594 - SOLENIS LLC
132435701 Polymer
Vendor 43888 - SONSRAY MACHINERY LLC
PS0098576-1 Automotive
PS0099051-1 Automotive
Vendor 44577 - SOUNDPROS INC
230922-47 Public Relations Expense
Vendor 23450
- SOUTH TAHOE REFUSE
2761096
Buildings & Grounds &
Maintenance
2761113
Refuse
Disposal
2761119
Refuse
Disposal
2761126
Refuse
Disposal
2761127
Refuse
Disposal
2761130
Refuse
Disposal
2761205
Refuse
Disposal
2761287
Refuse
Disposal
2761773
Refuse
Disposal
Paid
by
Check
#113694
10/03/2023
10/04/2023
10/31/2023
10/04/2023
1,080.00
Vendor 49482
- DONALD SHEETZ Totals
Invoices
1
$1,080.00
Paid
by
Check
#113782
09/21/2023
10/11/2023
09/30/2023
10/11/2023
700.24
Paid
by
Check
#113782
09/25/2023
10/11/2023
09/30/2023
10/11/2023
15.20
Vendor 43552
- SHERWIN-WILLIAMS Totals
Invoices
2
$715.44
Paid
by
Check
#113695
09/29/2023
10/04/2023
09/30/2023
10/04/2023
60.00
Vendor
49303 - CHRIS SIANO Totals
Invoices
1
$60.00
Paid
by
Check
#113696
09/07/2023
10/04/2023
09/30/2023
10/04/2023
32,872.95
Vendor
44594 - SOLENIS LLC Totals
Invoices
1
$32,872.95
Paid
by
Check
#113697
09/19/2023
10/04/2023
09/30/2023
10/04/2023
273.04
Paid
by
Check
#113697
09/27/2023
10/04/2023
09/30/2023
10/04/2023
780.00
Vendor 43888 - SONSRAY
MACHINERY LLC Totals
Invoices
2
$1,053.04
Paid
by
Check
#113698
09/22/2023
10/04/2023
10/31/2023
10/04/2023
49.00
Vendor 44577 - SOUNDPROS INC Totals
Invoices
1
$49.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
200.55
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
1,275.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
340.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
170.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
637.50
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
850.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
637.50
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
85.00
Paid
by
Check
#113783
10/01/2023
10/11/2023
09/30/2023
10/11/2023
1,275.00
Vendor 23450
- SOUTH TAHOE REFUSE Totals
Invoices
9
$5,470.55
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 11 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 45168 - SOUTHWEST GAS
910000192416 923
Natural Gas
Paid
by
Check
#113699
09/22/2023
10/04/2023
09/30/2023
10/04/2023
107.90
910000421501 923
Natural Gas
Paid
by
Check
#113784
09/25/2023
10/11/2023
09/30/2023
10/11/2023
308.34
910000421502 923
Natural Gas
Paid
by
Check
#113784
09/25/2023
10/11/2023
09/30/2023
10/11/2023
510.02
910000429959 923
Natural Gas
Paid
by
Check
#113784
09/25/2023
10/11/2023
09/30/2023
10/11/2023
67.88
910000429960 923
Natural Gas
Paid
by
Check
#113784
09/25/2023
10/11/2023
09/30/2023
10/11/2023
1,983.04
910000175574 923
Natural Gas
Paid
by
Check
#113784
09/27/2023
10/11/2023
09/30/2023
10/11/2023
69.28
910000175902 923
Natural Gas
Paid
by
Check
#113784
09/27/2023
10/11/2023
09/30/2023
10/11/2023
11.00
910000865770 923
Natural Gas
Paid
by
Check
#113784
09/27/2023
10/11/2023
09/30/2023
10/11/2023
23.31
910000416224 923
Natural Gas
Paid
by
Check
#113784
09/29/2023
10/11/2023
09/30/2023
10/11/2023
11.00
910000657163 923
Natural Gas
Paid
by
Check
#113784
09/29/2023
10/11/2023
09/30/2023
10/11/2023
1.03
910000040369 923
Natural Gas
Paid
by
Check
#113784
10/04/2023
10/11/2023
09/30/2023
10/11/2023
246.75
910000041349 923
Natural Gas
Paid
by
Check
#113784
10/04/2023
10/11/2023
09/30/2023
10/11/2023
15.54
Vendor
45168 - SOUTHWEST GAS Totals
Invoices
12
$3,355.09
Vendor 47948 - SOUTHWEST VALVE LLC
9895
Wells
Paid
by
Check
#113785
10/02/2023
10/11/2023
10/31/2023
10/11/2023
4,173.02
Vendor 47948
- SOUTHWEST VALVE LLC Totals
Invoices
1
$4,173.02
Vendor 49888 - NICHOLAS SUAREZ
904215 REIMB
Travel - Meetings - Education
Paid
by
Check
#113786
09/25/2023
10/11/2023
09/30/2023
10/11/2023
25.00
Vendor 49888 - NICHOLAS SUAREZ Totals
Invoices
1
$25.00
Vendor 50051 - THOMAS
SUK
2382140
Water Use Reduction Rebates
Paid
by
Check
#113700
09/11/2023
10/04/2023
09/30/2023
10/04/2023
294.62
Vendor 50051 - THOMAS SUK Totals
Invoices
1
$294.62
Vendor 48511 - SWRCB/DWOCP
MACLEAN23
Dues - Memberships -
Paid
by
Check
#113787
10/10/2023
10/11/2023
10/31/2023
10/11/2023
150.00
Certification
Vendor
48511 - SWRCB/DWOCP Totals
Invoices
1
$150.00
Vendor 24050 - TAHOE
BASIN CONTAINER SERVICE
2763728
Refuse Disposal
Paid
by
Check
#113788
10/01/2023
10/11/2023
09/30/2023
10/11/2023
260.00
2763737
Refuse Disposal
Paid
by
Check
#113788
10/01/2023
10/11/2023
09/30/2023
10/11/2023
32.50
2763753
Refuse Disposal
Paid
by
Check
#113788
10/01/2023
10/11/2023
09/30/2023
10/11/2023
30.00
2763883
Refuse Disposal
Paid
by
Check
#113788
10/01/2023
10/11/2023
09/30/2023
10/11/2023
38.00
Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals
Invoices
4
$360.50
Vendor 48229 - TAHOE
DAILY TRIBUNE
IN111133
Public Relations Expense
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
578.00
IN111134
Public Relations Expense
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
689.00
IN111135
Ads -Legal Notices
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
769.50
IN111136
Ads -Legal Notices
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
749.50
IN111137
Ads -Legal Notices
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
749.50
IN111138
Ads -Legal Notices
Paid
by
Check
#113789
09/30/2023
10/11/2023
09/30/2023
10/11/2023
754.50
Vendor 48229
-TAHOE DAILY TRIBUNE Totals
Invoices
6
$4,290.00
Vendor 48366 - TAHOE OUTDOOR LIVING
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 12 of 14
195a
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
3717
Grounds & Maintenance
Paid by Check #113790
08/14/2023
10/11/2023
09/30/2023
10/11/2023
3,735.00
Vendor 48366 - TAHOE OUTDOOR LIVING Totals
Invoices
1
$3,735.00
Vendor
24450 - TAHOE VALLEY ELECTRIC SUPPLY
5127262
Pipe -Covers & Manholes
Paid by Check #113701
09/01/2023
10/04/2023
09/30/2023
10/04/2023
119.08
5127263
Pump Stations
Paid by Check #113701
09/07/2023
10/04/2023
09/30/2023
10/04/2023
556.80
5127264
Shop Supplies
Paid by Check #113701
09/07/2023
10/04/2023
09/30/2023
10/04/2023
189.01
5127265
Buildings
Paid by Check #113701
09/20/2023
10/04/2023
09/30/2023
10/04/2023
13.59
5127266
Shop Supplies
Paid by Check #113701
09/25/2023
10/04/2023
09/30/2023
10/04/2023
22.89
Vendor 24450 - TAHOE VALLEY ELECTRIC SUPPLY Totals
Invoices
5
$901.37
Vendor
48877 - SHELLY THOMSEN
MYTHAI0923 REIMB Travel - Meetings - Education
Paid by Check #113702
09/28/2023
10/04/2023
09/30/2023
10/04/2023
121.30
Vendor 48877 - SHELLY
THOMSEN Totals
Invoices
1
$121.30
Vendor 44334 - UNDERGROUND SERVICE ALERT
2023170100 Service Contracts
Paid by Check #113703 07/20/2023
10/04/2023
09/30/2023
10/04/2023
8,304.06
Vendor 44334 -UNDERGROUND SERVICE ALERT Totals
Invoices
1
$8,304.06
Vendor 49947 - USABLUEBOOK
INVO0148528 Laboratory Equipment + Grounds
Paid by Check #113791 09/29/2023
10/11/2023
09/30/2023
10/11/2023
3,456.42
& Maintenance
Vendor 49947 - USABLUEBOOK Totals
Invoices
1
$3,456.42
Vendor 45243 -VELOCITY VEHICLE GROUP
XA261115045:01 Automotive
Paid by Check #113704 09/21/2023
10/04/2023
09/30/2023
10/04/2023
104.91
Vendor 45243 - VELOCITY VEHICLE GROUP Totals
Invoices
1
$104.91
Vendor 48557 - WATEREUSE ASSOCIATION
D51330 Dues - Memberships -
Paid by Check #113792 10/01/2023
10/11/2023
10/31/2023
10/11/2023
1,512.00
Certification
Vendor 48557 - WATEREUSE ASSOCIATION Totals
Invoices
1
$1,512.00
Vendor 48148 - WATSON-MARLOW INC
SI240612 Secondary Equipment
Paid by Check #113711 07/28/2023
08/16/2023
08/31/2023
10/05/2023
4,731.91
SCN008388 Secondary Equipment
Paid by Check #113711 08/08/2023
08/16/2023
08/31/2023
10/05/2023
(4,731.91)
Vendor 48148 - WATSON-MARLOW INC Totals
Invoices
2
$0.00
Vendor 48405 - WAXIE SANITARY SUPPLY
82018963 Janitorial Supplies Inventory
Paid by Check #113793 10/04/2023
10/11/2023
10/31/2023
10/11/2023
1,591.78
82018990 Field, Shop & Safety Supplies
Paid by Check #113793 10/04/2023
10/11/2023
10/31/2023
10/11/2023
349.81
Inventory
Vendor 48405 - WAXIE SANITARY SUPPLY Totals
Invoices
2
$1,941.59
Vendor 25700 - WEDCO INC
S100045337.001 Buildings
Paid by Check #113705 09/25/2023
10/04/2023
09/30/2023
10/04/2023
57.86
S100045337.002 Buildings
Paid by Check #113705 09/28/2023
10/04/2023
09/30/2023
10/04/2023
429.18
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 13 of 14
195a ' �a�Q'►G
Payment of Claims
Payment Date Range 09/28/23 - 10/11/23
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held
Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor
25700 - WEDCO INC Totals
Invoices
2
$487.04
Vendor 25850
- WESTERN NEVADA SUPPLY
39898466
Saddles & Fittings Inventory
Paid
by
Check
#113794
08/29/2023
10/11/2023
09/30/2023
10/11/2023
307.33
19566994
Water Meters & Parts
Paid
by
Check
#113706
09/26/2023
10/04/2023
09/30/2023
10/04/2023
734.28
19922611-2
Repair Clamps Inventory
Paid
by
Check
#113706
09/27/2023
10/04/2023
09/30/2023
10/04/2023
471.82
39958229
Shop Supplies
Paid
by
Check
#113706
09/27/2023
10/04/2023
09/30/2023
10/04/2023
432.00
39959315
Sewerworks Inventory
Paid
by
Check
#113794
09/28/2023
10/11/2023
09/30/2023
10/11/2023
438.48
39966627
Waterline, Black Bart
Paid
by
Check
#113794
10/03/2023
10/11/2023
10/31/2023
10/11/2023
106.50
19840327-1
Valves Elbows Ts Flanges
Paid
by
Check
#113794
10/04/2023
10/11/2023
10/31/2023
10/11/2023
810.01
Inventory
19967791
Pipe -Covers & Manholes
Paid
by
Check
#113794
10/05/2023
10/11/2023
10/31/2023
10/11/2023
874.36
19967794
Valves Elbows Ts Flanges
Paid
by
Check
#113794
10/05/2023
10/11/2023
10/31/2023
10/11/2023
7,263.67
Inventory
19967797
Saddles & Fittings Inventory
Paid
by
Check
#113794
10/05/2023
10/11/2023
10/31/2023
10/11/2023
512.21
19968587
Boxes -Lids -Extensions Inventory
Paid
by
Check
#113794
10/05/2023
10/11/2023
10/31/2023
10/11/2023
328.82
Vendor
25850 -WESTERN NEVADA SUPPLY Totals
Invoices
11
$12,279.48
Vendor 49738
- WEX BANK
91879164
Diesel Expense
Paid
by
Check
#113707
09/23/2023
10/04/2023
09/30/2023
10/04/2023
117.69
Vendor
49738 - WEX BANK Totals
Invoices
1
$117.69
Vendor 49930
- WHITE CAP
50023927803
Manhole Frames - Lids - Other
Paid
by
Check
#113795
09/28/2023
10/11/2023
10/31/2023
10/11/2023
6,396.33
Parts Inventory
Vendor
49930 - WHITE CAP Totals
Invoices
1
$6,396.33
Vendor 50054 - WONG REV TRUST OF 10/16/2022 Paid by Check #113708 09/25/2023 10/04/2023 09/30/2023
2735606 Water Use Reduction Rebates Vendor 50054 - WONG REV TRUST OF 10/16/2022 Totals Invoices
Vendor 48093 - WOOD RODGERS INC
173170 Wells Paid by Check #113796 08/31/2023 10/11/2023 09/30/2023
Vendor 48093 - WOOD RODGERS INC Totals Invoices
Vendor 48781 - WORLD OIL REFINING
I500-00978269 Contractual Services Paid by Check #113709 09/29/2023 10/04/2023 09/30/2023
Vendor 48781 - WORLD OIL REFINING Totals Invoices
Grand Totals Invoices
10/04/2023
1
10/11/2023
1
10/04/2023
1
294
Watson -Marlow Inc_ chk #113260
Watson -Marlow Inc_ chk #113711
ENS Resources Inc_ chk #112886
ENS Resources Inc_ chk #113631
SouthWest Gas chk #113042
100.00
$100.00
1,225.00
$1,225.00
100.00
$100.00
$1,334,317.85
(5.128.36)
5.128.36
(5.000.00)
5,000.00
(26.63)
10.T6/23 P_0_C_ Total $ 1,334,291.22
Run by Erika Franco on 10/12/2023 07:56:39 AM Page 14 of 14
General Manager
Paul Hughes
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: 2023 Black Bart Waterline Replacement Project
REQUESTED BOARD ACTION: 1) Approve Contract Change Order No. 1 to Vinciguerra
Construction, Inc. in the amount of $657,751; and 2) Authorize the General Manager to
execute Change Order No. 1.
DISCUSSION: Change Order No. 1 increases the Scope of the 2023 Black Bart Waterline
Replacement Project (Project). The Project, as awarded to Vinciguerra Construction
(VC), included replacement of waterlines in the Black Bart neighborhood, excluding
Black Bart Avenue, replacement of the waterline on Ham Lane, and a placeholder for
the performance of As -Needed Water and Sewer System Improvements up to $200,000
in value.
Following award of the Project in 2022, further field investigation revealed that 2070
linear -feet of the existing 10-inch diameter steel water main on Black Bart Avenue was
significantly older than originally known, nearing end of service life (more than 50 years
old), had been subject to leaks, and also complicated the project due to required
service transfers and interties to the new mains on side streets within the Project area.
Based on the issues with the old 10-inch main, the District requested a cost proposal
from VC to replace the old main and found it to be cost competitive, resulting in
direction to VC to complete the additional work to fully update the water system within
the Project area. The proposal from VC provides a mix of unit pricing and lump sum
pricing following the framework of the original bid item list, as detailed in Change Order
No. 1 (attached). The proposal is all-inclusive, totaling $657,751.00, and adds 77 days to
the Contract, providing time to complete the added work. The addition of the work on
Black Bart Avenue brings the contract total, minus the unused reserve for As -Needed
Water and Sewer Improvements, to $3,808,927.00. The budget for the project is
$4,020,000.00.
Staff recommends that the Board approve Contract Change Order No. 1 to
Vinciguerra Construction, Inc. for the 2023 Black Bart Waterline Replacement Project in
Coolidge
Page 2
October 19, 2023
the amount of $657,751 and authorize the General Manager to execute the Change
Order.
SCHEDULE: Upon Board Approval
COSTS: $657,751.00
ACCOUNT NO: 2030-8098
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS: Contract Change Order No.1
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES -f NO
CHIEF FINANCIAL OFFICER: YES / NO
5ou-rH TAHOF
3@ r 6leg
aGeClc UTILITY�,G�
Change Order #: 1
Project: 2023 Black Bart Waterline Replacement Project
Date: 10/19/2023 Purchase Order No.: 202;
Contractor: Vinciguerra Construction, Inc.
Dollar Amounts Contract Times
Original Contract
$3,425,176.00
Previous Change Orders
$0.00
Current Contract
$3,425,176.00
292
THIS CHANGE ORDER
$657,751.00
Total Change Orders to Date
$957,751.00
77
New Contract Total
$4,082,927.00
369
Accepted by
Contractor:
Reviewed by STPUD
Project Manager:
Authorized by STPUD
General Manager:
Date:
Date:
Date:
C:\Users\]u1ie\Desktop\C0#01 Spreadsheet-BBWL-101223 [Summary] 10/12/2023
General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
MCK Haven
Shane Romsos
David Peterson
KellY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6b
Board of Directors
Melonie Guttry, Executive Services Manager
Keith Collins, General Counsel
October 19, 2023
Amendment to Board Policy
REQUESTED BOARD ACTION: Approve minor amendments to existing Board Policy as
recommended by Keith Collins, General Counsel.
DISCUSSION: The Board Policies are reviewed on an as -needed basis. With the
appointment of a new General Counsel, Administration coordinated with Attorney
Collins to review the current Board Policies. Minor changes were proposed, which are
provided in the redline copy attached.
SCHEDULE: Implement upon approval
COSTS: $0
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Redline proposed changes to current Board Policy
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YESA!LNO
CATEGORY: General
Type text here
QyyTN TAIIOe
South Tahoe Public Utility District
Board Policy Manual
August 22, 2023
BOARD POLICY MANUAL INDEX
SECTION
DESCRIPTION
PAGE
1.0
INTRODUCTION
1
1.1
Purpose of Board Policies
1
1.2
Adoption and Amendment of Policies
1
2.0
PROCEDURES
2
2.1
Public Complaints
2
2.2
Budget Preparation
3
2.3
Public Records
3
2.4
Records Retention
6
3.0
BOARD OF DIRECTORS
6
3.1
Unit of Authority
6
3.2
Election of Directors and Orientation
6
3.3
Appointment of Directors
8
3.4
Attendance at Meetings
11
3.5
Directors' Compensation
12
3.6
Board President and Vice President
13
3.7
Members of the Board
13
3.8
Board Committees
15
3.9
Membership and Associations
16
3.10
Training, Education, Meetings and Conferences
16
3.11
Business Expense, Credit Card, Vehicle Use & Reimbursement
Policy
18
4.0
PERSONNEL
22
4.1
General Manager
22
4.2
Clerk of the Board
24
4.3
Legal Counsel and Auditor
25
5.0
BOARD CODES
25
5.1
Code of Ethics
25
5.2
Code of Conduct
28
5.3
Conflict of Interest Code
34
6.0
BOARD MEETING
36
6.1
The Brown Act
36
6.2
Board Meeting
36
6.3
Board Meeting Agenda
39
6.4
Board Meeting Conduct
40
6.5
Board Actions and Decisions
41
6.6
Review of Administrative Decisions
43
6.7
Minutes of Board Meeting
44
6.8
Audio and/or Video Tape Recordings of Board Meetings
45
7.0
SOCIAL MEDIA
46
7.1
Purpose
46
7.2
Personal Use of Social Media
46
7.3
District use of Social Media
47
7.4
External Use Social Media
49
South Tahoe Public Utility District
Board Policy Manual
1.0 INTRODUCTION
1.1 Purpose of Board Policies
1.1.1 The policy of the Board of Directors of the South Tahoe Public Utility
District ("District") is to maintain the highest standards of ethics from its Board members.
The proper operation of the District requires decisions and policy to be made in the
proper channels of governmental structure, that public office not be used for personal
gain, and that all individuals associated with the District remain impartial and responsible
toward the public. It is the policy of the District that Board members will maintain the
highest standard of personal honesty and fairness in carrying out their duties.
Accordingly, the Board of Directors maintains a Board Policy Manual. The Board has the
right to adopt practices which are more stringent than the law requires. Contained
therein shall be a comprehensive listing of the Board's current policies, being the rules
and regulations enacted by the Board, from time to time. The Board Policy Manual will
serve as a resource for Directors, staff, and members of the public in determining and
communicating the manner in which matters of District business are to be conducted. It
also sets forth the minimum ethical standards to be followed by the Board of Directors.
Additional objectives of this Board Policy Manual are: (a) to heighten awareness of ethics
and values and critical elements in Board members' conduct; (b) to provide guidance
for dealing with ethical issues; and (c) improve ethical decision -making and values -
based management.
1.1.2 If any policy or portion of a policy contained in the Board Policy
Manual is in conflict with rules, regulations, or legislation having authority over the District's
policy, then those rules, regulations, or legislation shall prevail.
1.1.3 Any of the rules not required by law may be suspended by a
majority of the Board.
1.2 Adoption and Amendment of Policies
1.2.1 It is the duty of the Board of Directors to establish procedure and
formulate policy. It is also responsible for adopting all policies. The Board directs the
General Manager to implement the policies. These policies will be maintained in a policy
manual, to be revised as necessary.
1.2.2 Consideration by the Board of Directors to adopt a new policy or to
amend an existing policy may be initiated by any Director, General Manager or Clerk of
the Board. The proposed adoption or amendment is initiated by submitting a written draft
of the proposed adoption or amendment to each Director and the General Manager
through the District office, and requesting that the item be included for consideration on
the Agenda at the appropriate regular meeting of the Board of Directors.
Page 1 of 51
South Tahoe Public Utility District
Board Policy Manual
1.2.3 Adoption of a new policy or amendment of an existing policy shall
be accomplished at a regular meeting of the Board of Directors by a vote of the majority
of the Board (as described in Section 6.5.1).
1.2.4 Before considering to adopt or amend any policy, Directors shall
have the opportunity to review the proposed adoption or amendment at the regular
Board of Directors meeting at which consideration for adoption or amendment is to be
given. Copies of the proposed policy adoption or amendment shall be included in the
Agenda information packet for any meeting of consideration. If further consideration is
necessary, the Board President may request the policy be included in the next meeting
Agenda packet to allow sufficient time for further review.
2.0 PROCEDURES
2.1 Public Complaints
2.1.1 The Board of Directors desires that public complaints be resolved at
the lowest possible administrative level and that the method for resolution of complaints
be logical and systematic.
2.1.2 A public complaint is an allegation by a member of the public of a
violation of a District policy, or state or federal statute, of which the individual has been
adversely affected.
2.1.3 The method of resolving complaints shall be as follows:
2.1.4 The individual with a complaint shall first discuss the matter with the
appropriate department manager, with the objective of resolving the matter informally.
2.1.5 If the individual registering the complaint is not satisfied with the
disposition of the complaint by the department manager, the complaint may be filed, in
writing, with the General Manager. Within a reasonable time, the General Manager shall
aaee�-engage with the person filing the complaint to resolve the matter. At the option of
the General Manager, he/she may conduct conferences and take testimony or written
documentation in the resolution of the complaint. A written decision from the General
Manager may be requested by the individual filing the complaint.
2.1.6 If the individual filing the complaint is not satisfied with the disposition
of the matter by the General Manager, a written complaint may be filed with the Board
of Directors, within ten (10) days of receiving the General Manager's decision. The Board
President may direct a standing committee or create an ad hoc committee to review
the complaint and make recommendations. In the event the complaint is not satisfied
by the designated committee, or in the event no committee is directed or formed to
hear the complaint, the Board may consider the matter at the next regular meeting, or
call a special meeting. The Board will endeavor to expeditiously resolve the matter. In
making the final decision, the Board may conduct conferences, hear testimony, as well
as utilize the transcripts of written documentation. A written decision from the Board may
be requested by the individual filing the complaint.
Page 2 of 51
South Tahoe Public Utility District
Board Policy Manual
2.1.7 This policy in no way prohibits or is intended to deter a member of
the community or staff member from appearing before the Board to present verbal
testimony, complaints, or statements in regard to actions of the Board, District programs
and services, or impending considerations of the Board.
2.2 Budget Preparation
2.2.1 An annual budget proposal shall be prepared by the General
Manager and Chief Financial Officer.
2.2.2 Prior to review by the Board of Directors, the Board's Finance
Committee shall be assigned to meet with the General Manager and the Chief Financial
Officer to review the annual budget proposal.
2.2.3 The proposed annual budget, as reviewed and amended by the
Finance Committee, shall be reviewed by the Board no later than its first regular meeting
in June of each year.
2.2.4 The proposed annual budget, as amended by the Board during its
review, shall be adopted no later than its second regular meeting in June of each year.
2.3 Public Records
2.3.1 The California Public Records Act, Government Code Section
7920.000 et sea, requires that public records in the custody of the District shall be
available for public inspection and copying pursuant to the provisions of the act.
Therefore, the terms of the act are hereby incorporated by reference, along with
Resolution No. 2747-02, adopted 10/03/02, and shall constitute the District Records Policy
of the District.
Public records maintained by the District shall be available for inspection and copying
during the regular business hours of the District. The General Manager, or his or her
designee, shall be the official custodian of District records and shall make any
nonexempt records freely available to the public in accordance with Government Code
section 7920.000 et seq. The District may refuse to make available records that are
exempt from disclosure pursuant to Ge„o.nw,or+ co, fi6-; , 79-22the Public Records
Act.
2.3.2 Employees shall not make any promise or statement assuring
confidential treatment of any record given to the District. All requests for inspection or
copies of public records, other than forms and documents routinely distributed to the
public, shall be forwarded to the General Manager or his or her designee. District
employees shall not provide to anyone who does not work for the District any record
deemed exempt from disclosure by the General Manager or his or her designee without
express authorization from the General Manager. The General Manager shall have the
sole authority to disclose exempt documents. All records created by the District's legal
counsel are protected by the attorney/client privilege and are exempt from disclosure.
Page 3 of 51
South Tahoe Public Utility District
Board Policy Manual
The General Manager or his or her designee shall not disclose such records to anyone
not employed by the District without first consulting with the District's legal counsel.
All Proposals submitted in response to a request for proposal (RFP) become the property
of the District and under Government Code Section 7920.000 et seq. are public records
which may be subject to public review. The RFP should generally provide that except for
price or other portions marked confidential (such as trade secrets when applicable) the
public will have access to a submittal. However, in special circumstances where the
public interest in the confidentiality of submittals outweighs the public interest in
disclosure, the RFP may provide for confidentiality of submittals for that particular project.
In such special circumstances, the General Manager or his or her designee shall consult
with the District's legal counsel for assistance in preparing the RFP.
2.3.3 Members of the public who wish to inspect or obtain copies of any
public record must submit their request to the office of the General Manager specifying
the desired records. Requests should be specific and; focused ^^d n^+ , ,^roG8eRGb'"
inter#��wti#h +r me erd;r,Gry b SiRessepernfiens nfthhe ms+t,,r-t. The request should
sufficiently describe records so that identification, location and retrieval of the records
can be achieved in a timely manner by District personnel, and should include the name
and address of the requestor and a telephone number where the requestor can be
reached for questions of clarification that will help to identify and locate the appropriate
records for retrieval. If the member of the public is unsure how to phrase the written
request, he or she may request assistance from the District in drafting the request.
2.3.4 A reasonable effort will be made to locate requested records. If the
document requested cannot be located after a reasonable search, the requesting party
shall so be advised. The District shall, within 10 days of receipt of the request, determine
whether the request, in whole or in part, seeks disclosable public records that are in the
possession of the District and shall promptly notify the requestor of the determination by
sending the requestor a letter of determination.
In unusual circumstances, the District may extend the 10 days for the determination by
up to 14 additional days by written notice, setting forth the reasons for the extension and
the date upon which the determination will be made. "Unusual circumstances" include
instances where the records are located off site, the request is for a voluminous amount
of separate records, the District needs to consult with another agency having a
substantial interest in the determination, or where there is a need to compile or extract
data.
If the District determines that the request seeks disclosable records, the District will state
an estimated date and time when the records will be made available in its letter of
determination. The District will not delay in producing the disclosable records, but may
designate an estimated date for production which is later than the 10 or 14 additional
days permitted by law for the initial determination in order to review, redact as necessary
and copy responsive documents. If the District determines that the records requested are
not disclosable, the District will state the reasons therefore in its letter of determination
and the name and title of the person responsible for the denial.
Page 4 of 51
South Tahoe Public Utility District
Board Policy Manual
2.3.5 A member of the public requesting inspection of District records shall
be assisted by the General Manager or his or her designee during regular office hours at
a time arranged between the District and requestor. The operational functions of the
District will not be suspended to permit inspection of records during periods in which
District personnel in the performance of their duties reasonably require such records.
Physical inspection of the records shall be permitted within the District's offices and under
the conditions determined by the District. District employees shall not provide records
deemed to be exempt from disclosure by the General Manager or his or her designee to
members of the public. Upon either the completion of the inspection or the oral request
of department personnel, the person conducting the inspection shall relinquish physical
possession of the records. Persons inspecting District's records shall not destroy, mutilate,
deface, alter, or remove any such records from the District office. The District reserves
the right to have District personnel present during the inspection of records in order to
prevent the loss or destruction of records.
2.3.6 After the District has completed its search for records that are
responsive and disclosable, District personnel shall notify the requestor that the records
are available. The notice of availability shall include the number of pages and total cost
for copying. District employees shall promptly provide copies of the records to the
requestor upon the advance payment of ten cents ($.10) per page to cover the direct
costs of duplication. Postage fees incurred in mailing such copies shall also be charged
to the requestor.
Copies of maps, or blueprints will be supplied at the actual cost to the District for
reproduction by an outside service including the hourly wage for actual staff time spent
delivering and picking up the copies. Expected costs of reproduction will be collected in
advance of reproduction.
The Public Records Act states that providing records via email is not reimbursable.
However, the District may charge a fee (Government Code 7922.575) to cover the
costs of producing an electronic record if the requestor seeks an electronic record that
is not already available in electronic format and
1. The District is required to produce a copy of the electronic record outside the
regularly scheduled intervals for when that electronic document may be
produced otherwise; or
2. The request would require data compilation, extraction, or programming to
produce the record.
2.3.7 Records prepared and filed in accordance with the Political Reform
Act (conflict of interest code, statements of economic interest, campaign statements)
are public records subject to inspection and reproduction during the District's regular
business hours, commencing as soon as practicable, but no later than the second
business day following the day the request for inspection was received. Copies shall be
provided at a charge of ten cents ($.10) per page. Pursuant to Government Code
Section 81008, a retrieval fee of five dollars ($5.00) per request shall be charged for copies
of reports and statements which are five years old or more.
Page 5 of 51
South Tahoe Public Utility District
Board Policy Manual
2.3.8 A copy of this policy shall be made available free of charge to any
person requesting such copy.
2.4 Records Retention
2.4.1 Retention and disposal of records will be governed pursuant to the
guidelines prepared by the Secretary of State and the Controller's Advisory Committee
for Special Districts, and various sections of applicable laws, including but not limited, to
California Government Code Section 60201 and 60203, and the California Water Code.
3.0 BOARD OF DIRECTORS
3.1 Unit of Authority
3.1.1 The Board of Directors is the unit of authority within the District. Apart
from their normal function as a part of this unit, Directors have no individual authority. As
individuals, Directors may not commit the District to any policy, act or expenditure. When
representing the Board, Directors shall follow the directions/intent of the majority of the
Board. When not representing the Board, Directors shall so state.
3.1.2 The Board shall act as a committee of the whole in final
consideration of all matters.
3.1.3 Directors do not represent any fractional segment of the community,
but are, rather, a part of the body which represents and acts for the community as a
whole.
3.1.4 The Board of Directors shall comply with and be guided by
applicable state and federal laws and regulations including the Ordinances and
Resolutions of the District.
3.1.5 The Board retains authority to:
(1) Set the number of authorized employees' positions and
compensation for all employees;
(2) Expand or reduce the overall budget; and
(3) Accept and convey, on behalf of the District, real property or
real property rights.
3.2 Election of Directors and Orientation
3.2.1 The election of Board members is governed by various sections of
the State of California Government Code, Public Utility District Act, and Elections Code.
Elections are generally conducted GIGGeF il` g n cooperation with#e the El Dorado
Page 6 of 51
South Tahoe Public Utility District
Board Policy Manual
County Registrar of Voters and adhere to the provisions of law relating to the manner of
holding and conducting general elections for the election of State and County officers.
3.2.2 The five members of the Board of Directors are elected by popular
vote of the general public who reside within the boundaries of the District.
3.2.3 Each person running for a seat on the Board must be a resident and
a registered voter within the District. It is the responsibility of the El Dorado County
Elections Department to verify that the candidates are eligible to run for a Board seat.
3.2.4 The Board is comprised of five "Directors at Large," each holding an
office designated as a "Director at Large." The candidates for Director at -large need not
designate a numbered office. The candidates receiving the greatest number of votes
districtwide as there are Directors to be elected shall be elected to the District's Board of
Directors.
Section 15956 of the Public Utilities Code provides that the Board of Directors may adopt
an ordinance that requires the candidates for Directors at large need not designate a
numbered office. The ordinance shall instead require that the candidates receiving the
greatest number of votes district -wide as there are Directors to be elected, shall be
elected to the Board of Directors.
3.2.5 An employee of the District may not be either an elected or
appointed member of the Board without first resigning as an employee. If the employee
does not resign, the employment is automatically terminated upon being sworn into
office.
3.2.6 The spouse of an employee is eligible to run for a seat on the Board.
If elected, that Board member must abstain from voting on items that would financially
impact the Board member's spouse.
3.2.7 Any ep rson who holds an incompatible dud public
offices upon ascendina to a Director position +h^+ ^^, -se nrnv nifir_-.n_ t ^k^ch ^f duties ^r
the other, w*11 will be deemed to have resigned the first incompatible office upon
ascension to the Director position.
(=16r 6nnt^ +h^ ,.^nflir-4 ^g seer ^S pes ible Incompatible offices are Generally those offices
that involve a significant clash of duties or loyalties between the offices, if the dual office
holdina would be improper for reasons of public policy, or if either office exercises a
supervisory, auditory, or removal power over the other.
3.2.8 Each candidate (whether or not they are an incumbent) shall pay
his/her own expenses related to running for office, e.g., filing fees, candidate statement
costs, advertisements, etc.
3.2.9 A Board member will not include false or misleading information in a
candidate's statement for a general District election. Upon such a discovery, the Board
Page 7 of 51
South Tahoe Public Utility District
Board Policy Manual
member must immediately retract or publish a printed correction of the false or
misleading information.
3.2.10 Section 10507 of the Elections Code and Section 16001 of the Public
Utility District Act determine terms of office. Under normal circumstances each Board
member holds office for a 4-year term. Elections are held every two years. The election
for seats # 1, #2 and #5 alternate with the election of seats #3 and #4.
3.2.11 Government Code Section 53077 specifically provides the
mechanism for enacting District term limits by a majority vote of the District's electors. The
matter can be put on ballot either through an initiative or through the Board's adoption
of a proposal for such term limits by a majority vote.
3.2.12 The El Dorado County Clerk sets the nomination periods for each
election. Nomination petitions are issued by the County Clerk's office either in Placerville
or at the South Lake Tahoe office. Official forms of "Declaration of Candidacy" are
obtained from the El Dorado County Elections Department in Placerville (or possibly from
the El Dorado County Recorder -Clerk's branch office at South Lake Tahoe.)
3.2.13 District Elections will take place "after the first Monday in November
of even numbered years".
3.2.14 Newly elected Board members take office on the first Friday of
December in the year they are elected in accordance with Section 1304 of the Elections
Code.
3.2.15 Newly elected Board members, between the time they are elected
and the time they actually take office, must conform to all provisions of the Brown Act as
if they had already assumed office., e.g., they are not allowed to discuss District business
if three or more Board members are present, constituting a quorum.
3.2.16 Newly elected Board members may not act in an official capacity
until they have signed their Oath -of -Office. The Oath -of -Office is sent from the El Dorado
County Elections department to the Clerk of the Board. The Clerk must witness the
signature of the Board member and it is their responsibility to return it to the El Dorado
County Elections Department.
3.2.17 Newly elected Board members shall attend an orientation session
with the General Manager/District staff, and/or veteran Board members to aid in their
transition as a Board member. The orientation shall include: a tour of District facilities, a
review of the District's 10-Year Plan, clear communication of future issues to be faced by
the Board, opportunity for new Board members to ask questions regarding direction and
to provide opinions and thoughts regarding direction. Training on Board management
skills and techniques, training on Board management responsibilities, and training on
business processes will be offered if the Director desires to attend special District training
by outside associations.
3.3 Appointment of Directors
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3.3.1 The Board of Directors may experience a vacancy of one or more
Board member incumbents for the 13 reasons listed in Government Code Section 1770-
1770.2., (also listed in Policy No. 3.4.4). The appointment of Board members to fill a
vacancy is governed by various sections of the State of California Government Code
Section 1780-1782, Elections Code and Public Utilities Code.
3.3.2 The Board of Directors shall be informed immediately of the
resignation or death of a member of the Board of Directors.
3.3.3 All resignations should be made in writing and submitted to the Clerk
of the Board or Board of Directors. The resignation should include the effective date, and
be placed on the next Regular Board meeting Agenda for acceptance.
3.3.4 Per El Dorado County Elections Department, the Board may elect to
begin the process to fill the vacancy prior to the actual effective date of the resignation;
befere the o Glt io Gtl GIL. v Gfed
3.3.5 The District shall notify El Dorado County Elections Office of the
vacancy no later than 15 days following either the date on which the District Board is
notified of the vacancy or the effective date of the vacancy, whichever is last.
3.3.6 The remaining Board members may appoint a Director_ ^r nib^+^r^f°
to fill the vacancy. If the vacancy occurs in the first half of the term of office and at least
130 days prior to the next general district election, the person appointed to fill the
vacancy shall hold office until the next general district election that is scheduled 130 or
more days after the date the district board is notified of the vacancy, and thereafter until
the person who is elected at that election to fill the vacancy has been qualified. The
person elected to fill the vacancy shall hold office for the unexpired balance of the term
of office. If the vacancy occurs in the first half of a term of office, but less than 130 days
prior to the next general district election, or if the vacancy occurs in the second half of a
term of office the person appointed to fill the vacancy shall fill the balance of the
unexipired term of office. Commented [KFC1]: These rules are required by from
Gov 1780
theVGGGRGY ch,-,II fill the h,-,I.-,r,.-o r.f the ed form If the form A-f r.ffiro is due tA_
MGFe .ram., f+or the dGte the El DGFGdG GG Rty EieGtiens Offi.-o i etified of the
form of his er her rrrorde GeSSrrr
3.3.7 Whenever a vacancy occurs in the office of President, the Vice
President shall perform the duties of the President for the remainder of the unexpired term.
3.3.8 Whenever a vacancy occurs in the office of Vice President, the
Board shall elect one of its members to serve the unexpired term.
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3.3.9 The appointment shall be made by the Board of Directors within 60
days following the effective date of the vacancy and for the specific seat (Numbers one
through five) which was held by the incumbent(s) being replaced.
3.3.10 If the Board of Directors elects to make an appointment, it must
appear as an Agenda item authorizing the Notice of Vacancy. The Notice of Vacancy
shall be posted in three or more conspicuous places in the District at least 15 days prior
to making an appointment.
3.3.11 The Notice shall also appear in the local newspaper as a Box Ad. An
advertisement containing the some information may also be sent to local radio stations,
at the direction of the Board.
3.3.12 The Notice shall include information about the time, date, and place
to file applications and the date of the Board meeting when the appointment will be
made. The Notice shall also state that the applicant must be a resident of the District and
a qualified elector within the District.
3.3.13 The procedure to appoint will be as follows:
(1) All applications received by the deadline stated in the Notice
shall be considered.
(2) Each applicant will be given a time/date to be interviewed by
the remaining Board members prior to the time/date of the
Board meeting when the selection will be made, as stipulated in
the Notice.
(3) If the applicant cannot arrange to appear at the time/date
offered, it will not be mandatory to offer an alternative. This,
however, will be at the discretion of a majority of the remaining
Board members. At no time will the interview process delay the
appointment to the vacant seat as stipulated in the Notice.
(4) The appointment shall be placed on the Agenda as an action
Item and voting shall take place in a public forum. The applicant
receiving the majority of votes by the remaining Board members
shall be appointed to fill the vacancy.
(5) Each remaining Board member shall receive ballots with the
names of each candidate. Each Board member shall vote for
one person per vacancy on the list of candidates. In the event
a majority vote is not reached, any candidate who receives zero
votes shall not be included on subsequent ballots. Voting will
continue until one candidate receives a majority of votes.
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3.3.14 The remaining Board members also have the option, within the 60-
day period following the scheduled date of the vacancy, to call an election or other
process approved by the Board to fill the vacancy.
3.3.15 If the vacancy is not filled by appointment by the remaining Board
members, and the Board has not called for an election within 60 days of the date the
distriEt-District Board is notified of the vacancy or the effective date of the vacancy,
whichever is later, the law allows the El Dorado County Board of Supervisors to fill the
vacancy between 61 to 90 days following the effective date of the vacancy, or may
order the District to call for an election to fill the vacancy.
3.3.16 If neither the District Board of Directors nor the El Dorado County
Board of Supervisors fills the vacancy by appointment, the District shall call an election
90 days after the vacancy.
3.3.17 If an election is to be held, it is required to be held on the next
available election date, provided in Chapter I, (commencing with Section 1000) of
Division 1 of the Elections Code, 130 or more days after the Board of Directors is notified
of the vacancy or the effective date of the vacancy, whichever is later.
3.3.18 If the number of remaining members of the Board falls below a
quorum, and at the request of the Clerk of the Board or a remaining Board member, the
Board of Supervisors may waive the 60-day period and appoint immediately to fill only
enough of the vacancies to provide the Board with a quorum.
3.4 Attendance at Meetings
3.4.1 Members of the Board of Directors shall attend all regular and
special meetings of the Board unless there is good cause for absence. After a total of
three consecutive absences the Board President will discuss any problems with the
offending Director.
3.4.2 Pursuant to Section 1062 of the Government Code, Board members
shall seek consent by Board action for absences from the state of more than 60 days and
shall notify the Clerk of the Board of such requests at least 7 days prior to the meeting of
the Board, when possible.
3.4.3 Board members are requested to notify the Clerk of the Board of any
expected absences at least 3 days prior to departure when possible.
3.4.4 A vacancy shall occur if any Board member ceases to discharge the
duty of their office for the period of three (3) consecutive months except when prevented
by sickness, or when absent from the state with the permission required by law [Govt.
Code Section 1770(g)]. Government Code Section 1770 lists 13 circumstances which
would create a vacancy. They are:
(1) The death of the incumbent;
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(2) An adjudication pursuant to a quo warrant to proceeding
declaring that the incumbent is physically or mentally incapacitated due to disease,
illness or accident and that there is reasonable cause to believe that the incumbent will
not be able to perform the duties of his or her office for the remainder of his or her term.
This subdivision shall not apply to offices created by the California Constitution or to
federal or state legislators;
(3) His or her resignation;
(4) His or her removal from office;
(5) His or her ceasing to be an inhabitant of the state, or if the office
be local and one for which local residence is required by law, of the district, county, or
city for which the officer was chosen or appointed, or within which the duties of his or her
office are required to be discharged;
(6) His or her absence from the state without the permission required
by law beyond the period allowed by the law;
(7) His or her ceasing to discharge the duties of his or her office for
the period of three consecutive months, except when prevented by sickness, or when
absent from the state with the permission required by law;
(8) His or her conviction of a felony or of any offense involving a
violation of his or her official duties. An officer shall be deemed to have been convicted
under this subdivision when trial court judgment is entered. For purposes of this
subdivision, Atrial court judgment= means a judgment by the trial court either sentencing
the officer or otherwise upholding and implementing the plea, verdict, or finding;
(9) His or her refusal or neglect to file his or her required oath or bond
within the time prescribed;
(10) The decision of a competent tribunal declaring void his or her
election or appointment;
(11) The making of an order vacating his or her office or declaring
the office vacant when the officer fails to furnish an additional or supplemental bond;
(12) His or her commitment to a hospital or sanitarium by a court of
competent jurisdiction as a drug addict, dipsomaniac, inebriate or stimulant addict; but
in that event the office shall not be deemed vacant until the order of commitment has
become final.
(13) The incumbent is listed in the Excluded Parties List system and
all subparagraphs of this circumstance applies. (Govt. Code 1770(m) (1) and (2).
3.5 Compensation
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3.5.1 Members of the Board of Directors shall receive compensation in
accordance with Section 16002 of the Public Utility District Act.
3.5.2 Members of the Board of Directors shall be treated as Management
employees for employment tax withholding purposes, life insurance, medical, dental and
vision benefits. Newly elected/appointed Board members shall be eligible for these
benefits on the first day of the month following appointment.
3.5.3 An appointed Board member shall be treated as a Management
employee (as described in Section 3.5.2, above) immediately upon being appointed to
fill the vacancy.
3.5.4 Benefits provided to Board members may not be greater than the
most generous schedule of benefits being received by any group of District employees.
Family members of the Board member are also eligible for enrollment in the health
benefits plan, in accordance with the provisions of the benefit plan.
3.5.5 The health benefits plan for Board members will be available only to
active members of the Board of Directors, and shall not be available after the Board
member is no longer an elected or appointed elected official of the District, unless
COBRA continuation coverage is elected.
3.6 Board President and Vice President
3.6.1 The annual organizational meeting shall take place the second
meeting in December. At the annual meeting the Board shall elect a President and a
Vice -President from among the members of the Board for the next calendar year.
3.6.2 The President of the Board shall preside at all meetings of the Board,
maintain order, review and approve the Board Agenda prior to its publication, enforce
the rules of the Board at all meetings, sign all bonds, notes, titles, and leases and other
legal instruments ordered to be executed by the Board, appoint all standing committees,
ad hoc committees, and all special committees, unless otherwise ordered by a majority
of the Board.
3.6.3 In case of the resignation, absence, or disability of the President, the
Vice -President shall perform the duties of the President. In case of the absence or
disability of both the President and Vice -President, the Board shall choose a President pro
tempore, who shall perform all of the duties of the President.
3.6.4 When the President disqualifies himself from participating in an
Agenda item or declares partisan in the debate on any item, the Vice President shall
perform the duties of the presiding officer.
3.6.5 The President shall have all the same rights of any member of the
Board, including the right to move, second, discuss, and vote on any and all questions
before the Board.
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3.6.6 The President has the power to call Special Meetings and
Emergency Meetings of the Board.
3.7 Members of the Board
3.7.1 Directors shall thoroughly prepare themselves to discuss Agenda
items at meetings of the Board of Directors. Information may be requested from staff or
exchanged among Directors before meetings when done in accordance with the Brown
Act.
3.7.2 Information that is exchanged before meetings shall be distributed
through the General Manager and be designated from where it came. All Directors will
receive all information being distributed.
3.7.3 Directors shall at all times conduct themselves with courtesy to each
other, to staff, and to members of the public present at Board meetings.
3.7.4 Directors shall defer to the Board President for conduct of meetings
of the Board, but shall be free to question and discuss items on the Agenda. All
comments should be brief and confined to the matter being discussed by the Board.
3.7.5 Directors may request for inclusion into Minutes brief comments
pertinent to an Agenda item, only at the meeting that item is discussed (including, if
desired, a position on abstention or dissenting vote).
3.7.6 Directors may request an item be placed on any Regular, Special,
or Emergency meeting Agenda any time a Board Member feels a certain subject
warrants the need; and staff shall agendize the item providing that the time guidelines
for the Agenda publication are followed for inclusion in the published and posted
Agenda (Policy No. 6.3.1). If an item comes to the attention of a Director or staff member
after the meeting Agenda is published and posted, it can be added to the Agenda and
voted on at the Board meeting under the rules of the Brown Act:
(1) Board majority decides if there is an "emergency situation.
(2) Two-thirds of members (or all members if less than two-thirds are present)
determine the need to take action arose subsequent to the Agenda being posted.
(3) Item appeared on Agenda of, and was continued from, a meeting
held not more than five days earlier.
3.7.7 Board direction to staff shall be by a majority vote of the Board of
Directors. The Board, by a majority vote, may delegate directions to staff and/or to a
two -member committee.
3.7.8 Requests by individual Directors for substantive information and/or
research from District staff will be channeled through the General Manager.
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3.7.9 Directors wishing to initiate action or changes in the programs and
facilities of the District shall present their suggestions to the General Manager, who will, in
turn bring the concern(s) to the Board of Directors through the Board President. Staff
action in implementing such suggestions shall be taken only at the direction of the Board.
(See also section 4.1.18).
3.7.10 The District will defend and indemnify any and all current or former
officers, and Directors against any expenses actually and necessarily incurred by them in
connection with the defense of any action, suit, claim, liability, demand or proceeding
in which they or any of them are made parties, or a party, by reason that of having been
officers, or Directors, unless such individual is convicted of a crime, and except in relation
to matters as to which such individual(s) shall be adjudged in such action, suit or
proceedings to be liable for negligence or misconduct in the performance of duty and
to such matters as shall be settled by agreement predicated on the existence of such
liability for negligence or misconduct.
3.7.11 A Board Director may not serve as an employee of the District
without first resigning as a Board Director.
3.7.12 Section 4.1.3 pertains to a Director's eligibility for appointment as
General Manager.
3.8 Board Committees
3.8.1 The Board shall recognize two types of committees which are
appointed by the Board President:
(1) Two -member standing committee; and,
(2)Two-member ad -hoc committee
3.8.2 Any disputed, unsubstantiated, incomplete or late expense reports
will be submitted to the Executive Committee for resolution.
3.8.3 The Board President may create standing and ad hoc committees
for the purpose of studying, reviewing and making recommendations concerning certain
operations or subjects of interest to the Board and meeting with other persons or entities
on the Board's behalf. Meetings of committees may be called at any time.
3.8.4 Standing and ad hoc committees are responsible for reporting their
findings and making recommendation to the Board of Directors.
3.8.5 The Board President may appoint/dissolve such ad hoc committees
as may be deemed necessary or advisable by the President, and/or the Board. The
duties of the ad hoc committees shall be outlined at the time of appointment, and the
committees shall be dissolved when no longer needed.
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3.8.6 The Board President shall appoint and publicly announce the
members of the standing committees for the ensuing year no later than the Board's first
regular meeting in January.
3.8.7 All meetings of standing committees shall conform to the laws
contained in the Brown Act that pertain to regular meetings of the Board of Directors.
3.8.8 The Board's standing committees may be assigned to review District
functions, activities, and/or operations pertaining to their designated concerns, as
specified above. Said assignment may be made by the Board President, or majority vote
of the Board. Any recommendations resulting from said review should be submitted to
the Board via a written or oral report.
3.8.9 Except for ad hoc advisory committees composed solely of
members of the Board, which are less than a quorum of the Board, and which do not
have continuing subject matter jurisdiction or meetings scheduled by the Board, the
meetings of all committees created by formal action of the Board shall be open and
public and shall comply with the requirements of the Brown Act with regard to posting of
notices, Agendas, and the conduct of the business at the meeting.
3.9 Memberships and Associations
3.9.1 The Board of Directors shall ordinarily hold membership in and attend
meetings of such national, state, and local associations as may exist which have
applicability to the functions of the District, and shall look upon such memberships as an
opportunity for in-service training.
3.9.2 At the regular Board Organization meeting, the Board President may
select Board members to represent the District as liaison to the organizations deemed
pertinent to the operations of the District.
3.9.3 Members of the Board who may be interested in appointments to
association boards/committees are to inform the President of the Board prior to the
submission of interest or nomination by an individual to an association. On occasions
when prior approval is not feasible, either due to timing or information limitations, the
matter will be presented to the President and the Board for concurrence and ratification
at the earliest date.
3.10 Training, Education, Meetings and Conferences
3.10.1 Members of the Board are encouraged to attend educational
conferences, professional meetings, or other gatherings of value when the purposes of
such activities are directly related to the Directors duties that will improve District
operations. Attendance at such educational conferences, professional meetings or
other gatherings are considered a part of an official's performance of their official
duties for the District. The benefits include:
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(1) The opportunity to discuss the community's concerns with regional,
state and national government officials on District positions;
(2) Participation in regional, state and national organizations whose
activities affect the District; and,
(3) Attending the educational seminars to improve Board members'
skills and information levels.
3.10.2 Junkets (a tour or journey for pleasure at public expense, including
social, recreational, and entertainment events), however, will not be permitted.
3.10.3 All requests shall be approved by the Board of Directors prior to
incurring any reimbursable costs and are subject to the current approved budget.
3.10.4 Upon request, District administrative staff shall be responsible for
making arrangements for per diem, travel, lodging and registration for Directors
attending approved functions.
3.10.5 Expenses to the District for Board of Directors' training, education
and conferences should be kept to a minimum by utilizing recommendations for
transportation and housing accommodations put forth by the District's Travel Policy. It
should be borne in mind that public funds are being spent and that only a reasonable
level of expense is warranted. Authorized business expenses shall not include costs
associated with a Board member's spouse, family, or friends.
3.10.6 A Director shall not attend a conference or training event for which
there is an expense to the District if it occurs after they have announced their pending
resignation, or if it occurs after an election in which it has been determined that they
will not retain their seat on the Board. A Director shall not attend a conference or
training event when it is apparent that there is no significant benefit to the District.
3.10.7 Upon returning from seminars, workshops, or conferences where
expenses are reimbursed by the District, Directors will either prepare a written report for
distribution to the Board, or make a verbal report during the next regular meeting of the
Board. Said report shall detail what was learned at the session(s) that will be of benefit
to the District, and the total costs associated with the conference. Materials from the
session(s) may be delivered to the District office to be included in the District library for
the future use of other Directors and staff.
3.10.8 All Directors and designated executive staff shall receive two hours
of training in general ethics principles and ethics laws relevant to public service within
one year of election or appointment to the Board of Directors, and at least once every
two years thereafter, pursuant to Government Code Sections 53234 through 53235.2.
3.10.9 The Board shall designate the various SfGff mernbeFsemployment
positions ideSig Gte d by the BGGF d iRGIi Ide rvll ;+rff e,hn ^rpthat must deri—f—1 filprq„f
#defile Conflict of Interest Form 700.
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3.10.10 All ethics training shall be provided by entities who have
consulted with the California Attorney General and the Fair Political Practices
Commission.
3.10.11 Directors and designated staff shall obtain proof of participation
after completing the ethics training.
3.10.12 District staff shall maintain records indicating both the dates that
the Directors completed the ethics training and the name of the entity that provided
the training. These records shall be maintained for at least five years after Directors
receive the training, and are public records subject to disclosure under the California
Public Records Act.
3.10.13 District staff shall provide the Board of Directors with information
on available training that meets the ethics training requirements of this policy at least
once every year.
3.10.14 Ethics training may consist of either a training course or a set of
self -study materials with tests, and may be taken at home, in person, or online.
3.10.15 Within the first six months of taking office, and every two years
thereafter, Board members shall receive at least 2 hours of sexual harassment
prevention training and education in accordance with Government Code Section
53237.1.
3.10.16 Sexual harassment prevention training shall include information
and practical guidance regarding the federal and state statutory provisions concerning
the prohibition against, and the prevention and correction of, sexual harassment and
the remedies available to victims of sexual harassment in employment. Courses may be
taken at home, in person, or online.
3.10.17 Proof of participation shall be provided to each Board member
by the provider of the training course. District staff shall maintain records indicating the
date the training was completed and the name of the entity that provided the training.
These records shall be maintained for at least five years after the training is received
and are public records subject to disclosure under the California Public Records
Act.3.11 Expenses, Reimbursement and Vehicle Use
3.11.1 The purpose of these guidelines and regulations is to furnish rules and
procedures for members of the Board of Directors in incurring expenses for the purpose
of furthering the interests of the District and for claiming reimbursements for such
purposes.
3.11.2 Expenditures for lodging, meals, transportation and other activities
should provide for reasonable comfort and convenience. It should be borne in mind,
however, that public funds are being spent and that only a reasonable level of expense
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is warranted. Authorized business expenses shall not include costs associated with a
Board members' spouse or other companion. To receive reimbursement for out of
pocket expenses, it is suggested that Board Members complete the District's Business
Expense Report within one week from return from travel, and no longer than 30 days from
return from travel.
3.11.3 Since circumstances vary considerably in those instances where
Directors must incur expenses, care by those incurring expenses, and supervision by those
approving expense accounts is the most effective method of control over expenditures.
When expenses that might be regarded as out of the ordinary are foreseen, instructions
or approval by a majority of the Board should be sought by e mGjeFity ef thtQ ReRrd before
incurring the expense.
3.11.4 A majority of the Board may reject or reduce claims for
reimbursement resulting in any unauthorized expenses including but not limited to travel,
inappropriate selection of class of transportation, lodging, or meals. Any disputed,
unsubstantiated, incomplete or late expense reports may be submitted to the Executive
Committee for consideration of extenuating circumstances. If the Executive Committee
determines extenuating circumstances exist, they may approve the claim.
3.11.5 In the event an appeal is submitted by a member of the Executive
Committee, the remaining Executive Committee member shall appoint one other Board
Member to assist in resolving the appeal.
3.11.6 Definitions:
(1) "Travel" shall mean attendance at meetings, conferences, or
other functions on District business at other than the District
headquarters or temporary headquarters or, normal meeting
places or, in the Directors' residences or places of business.
(2) "Overnight travel" shall mean travel which prevents Directors
from spending their usual sleeping hours at their residences.
(3) "Business meal" shall be one in which Directors provide
themselves and non -employees meals and beverages (except
alcoholic beverages), ordinarily associated with normal eating
customs under circumstances which are generally considered to
be conducive to furthering the business of the District and where
the subject matter of the discussion is of importance to the
District.
(4) "Mileage reimbursement" shall mean the sum of business miles
driven outside of the District's service boundaries (commuting
expenses between a Board Member's residence and places of
business within the District's service boundaries are not
reimbursable; however, for the purpose of this section, mileage
within Alpine County is considered to be outside of the District's
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service boundaries and shall be eligible for reimbursement) times
the currently approved established Internal Revenue Service
standard mileage rate to reflect reimbursement for the use of a
personal vehicle. The Internal Revenue Service standard mileage
rates are designed to compensate the driver for gasoline,
insurance, maintenance, and other expenses associated with
operating the vehicle. This amount does not include bridge and
road tolls, which are also reimbursable. Mileage reimbursement
claims shall be submitted per Section 3.11.2.
3.11.7 Directors who are paid mileage reimbursement for use of privately
owned automobile for District business shall possess a valid driver's license, and maintain
insurance on such automobile with proper liability coverage.
3.11.8 Authorized Expense. It is the policy of the District to encourage Board
development and excellence of performance by reimbursing authorized expenses, not
deemed unreasonable, by a majority of the Board. The following types of activities
generally constitute authorized expenses: (1) Communicating with representatives of
regional, state and national governments on District positions; (2) Attending educational
seminars designed to improve officials' skills and information levels; (3) Participating in
regional, state and national organizations whose activities affect the District's interests.
3.11.9 Expenses may include miscellaneous expenses not specifically
identified above, however, a Board member requesting reimbursement for
miscellaneous expenses not specifically identified above shall have the burden of
establishing the practical need for incurring the expense in order to conduct official
duties. All reimbursement of expenses shall be pursuant to Section 3.11.
3.11.10 Travel Expenses may include District business telephone calls,
District business meals, common carrier fares, rental of automobiles, parking fees, and
mileage reimbursement for the use of personal automobiles as described in Section
3.11.6(4), above.
3.11.11 Overnight Travel Expenses may include business telephone calls,
including one telephone call per day to Directors' family, common carrier fares, rental of
automobiles, use of personal vehicles, meals and lodging, and other expenses essential
to the business of the District and the ordinary personal comfort of the traveler. Expenses
incurred by any family members accompanying the Director are not reimbursable.
3.11.12 It may be necessary to rent a car when traveling to conferences
and/or training in remote areas. When renting a car, rent the most economical vehicle
for the travel required. There are 3 rental car options available: (1) Rent a car using the
District credit card; (2) Rent a car using the District's corporate account with Budget car
rental agency; and (3) Rent a car using a personal credit card. If Option 3 is chosen, it
must be approved in advance and reimbursement for the rental car will not be issued
until AFTER travel occurs. If the Director is under the age of 25, Option 2 must be used.
Under all options, Directors will accept the rental company's insurance. The use of rental
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vehicles should be coordinated among Directors traveling on District business to the
same location.
3.11.13 Meals and Incidental Expense allowances conform to the IRS
regular federal per diem rate method. A completed travel form must be submitted in
advance of the event to allow processing time. Once a completed and approved travel
form has been received, the Director will be issued a per diem check on the payment of
claims prior to the travel. The Director should make every effort to meet the payment of
claims deadline prior to the event to obtain meal allowance in advance. Federal per
diem rates are published by the General Services Administration for each locality and
are available on the internet at www.gsa.gov. Should a per diem be received for a meal
that is ultimately not needed, that amount should be repaid to the District upon return
from travel.
Partial meal and incidental expense allowances can be paid for multiple day
conferences, seminars, and business that require partial day travel. No meal allowance
will be provided if meals are included in the conference or training package.
Use of District credit card for training related meals is discouraged. Should you decide to
utilize your credit card, bear in mind that meals charged to credit cards will only be
allowed up to the amount of the established Internal Revenue Service rate. Any overages
must be repaid to the District upon submittal of reimbursement request. A Director who
provides a business meal for a guest or guests must provide on their expense report the
guest or guests name or names and the business reason for the expense.
3.11.14 The annual Conflict of Interest disclosure process requires that
public officials must report any gifts or meals of $50 or more from a single source in a
calendar year. All gifts from a single source are aggregated to determine if the threshold
has been met.
3.11.15 The type of transportation used shall be based on the lowest cost
to the District after all costs are considered as follows: (1) Travel by common carrier bus
or train shall not be required; (2) Air travel shall be by coach or economy class. In some
instances, Directors choose to drive their own vehicle to training destinations where air
travel/shuttles would have been the most economical alternative. In order to
provide Directors a consistent method to determine reimbursement amounts the
following procedures will be applied.
(1) Air travel reimbursement amount will be documented by the Director via the travel
site Expedia.com . Documentation for air travel shall be provided with the completed
District travel form at least 21 days prior to the date of travel. The most economical flight
results for the dates of travel will be reimbursed.
Note: When inquiring airline ticket prices in the Expedia travel site, use the approved
travel dates that would have been used had the Director opted for air travel. If travel has
already occurred, airline ticket prices shall be taken from the Expedia travel site using
the following criteria: at least 21 day advance purchase, non -holiday time period, same
weekdays as conference travel required; (2) The cost of the current round trip airport
shuttle -to Reno/Tahoe International Airport will be reimbursed; and (3) Cost of shuttle
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service from the destination airport to hotel site will be reimbursed. If proof of cost is not
provided, $30.00 will be allowed for this service.
When traveling by plane and ground transportation from an airport to a hotel is
necessary, taxis will only be used when a less expensive form of travel (i.e., shuttle service)
is not available.
This travel transportation policy is not intended to cause excessive use of personal time
to achieve the absolute lowest travel cost. Assistance with travel and training
arrangements will be given by District staff upon request.
Any Director who obtains an airline ticket paid by the District for the purpose of
combining personal travel with District travel, or for travel with a family member, shall,
prior to receipt of such tickets, make payment for the portion of cost attributed to
personal travel or to the family member's travel.
Any cost incurred by a guest accompanying a Director must be reimbursed to the District.
Off -hours transportation or any other personal expenses associated with the travel are
the Director's responsibility and are not reimbursable.
3.11.16 All hotel/motel accommodations will be made in accordance with
the District travel policy except that when authorization to exceed 125% of the Internal
Revenue Service room rates is needed it shall be approved by the Board President or in
the Board President's absence, the Vice -President. No accommodations should exceed
the cost of the conference host hotel. Documentation of the authorization shall
accompany the credit card statement or Business Expense Report as appropriate.
3.11.17 Other reasonable expenses deemed in the best interest of the
public and approved by the Board President will be reimbursable. In the event a request
is submitted by the Board President, the Vice -President shall be responsible for authorizing
the request.
3.11.18 Use of a District credit card - District credit cards are to be used by
Directors while acting in an official capacity for the District. Each Director will receive a
copy of the District's credit card pr^, UF9S procedures specifying the District's internal
controls followed for credit cards. Use of a District credit card in any manner determined
by the Board as inappropriate or outside of the established regulations could result in the
loss of credit card privileges. Credit cards are issued to members of the Board by the
District's accounting office after taking office. Credit cards may be retained by the
Director until leaving office unless the Board President asks the Director to return the credit
card at an earlier date. Credit cards retained at the District will be held by the
accounting office for safe keeping. Use of the District credit cards for any personal
expenses is disallowed. If, inadvertently in the course of use of the credit cards, expenses
that are unsubstantiated by receipts or not allowed under this policy are charged to the
credit card, the amount will be identified and subtracted from the allowable total or if
necessary, a Director will be asked to reimburse the District.
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Monthly credit card statements will be given to each Board member for their review and
signature. Once statements are distributed, they must be returned to accounts payable
along with accompanying transaction receipts within five working days.
3.11.19 A petty cash fund exists for the purpose of advancing to or
reimbursing Directors of the District for miscellaneous District expenses necessarily
incurred in carrying out their duties. Requests for reimbursement must be accompanied
by a receipt.
4.0 PERSONNEL
4.1 General Manager
4.1.1 The General Manager shall have full charge and control over District
construction projects and their maintenance and operation. The General Manager shall
report to the Board in accordance with such rules and regulations as the Board may
adopt and perform such further duties as are imposed by the Board. The General
Manager shall be the administrative head of the District under the direction and control
of the Board of Directors except as otherwise provided in this section. The General
Manager shall be responsible for the efficient administration of the District affairs which
are under the General Manager's control. In addition to the General Manager's powers
as Administrative head and not as a limitation thereon, it shall be the General Manager's
duty and shall have all of the powers set forth in Sor+i ns G-S R-SGribed beIG .,this Section
4.1a
4.1.2 Residence in the District's service boundaries at the time of
appointment of the General Manager shall not be required as a condition of the
appointment, but, within one hundred eighty (180) days thereafter, the General
Manager must become a resident of the District or the Board of Directors shall declare
the office of General Manager to be vacant.
4.1.3 No person elected or appointed as a Director of the District shall,
subsequent to such election or appointment, be eligible for appointment as General
Manager until such Director has ceased to be a member of the Board of Directors.
4.1.4 The terms and conditions of the General Manager's employment
,-shall be specified in the agreement of employment established between the
General Manager and the District. The agreement of employment shall
be for the period of time as specified therein. The Board shall set the compensation for
General Manager. Whenever the agreement of employment is in conflict with any District
policy, said agreement of employment shall prevail.
4.1.5 In the case of a temporary absence or disability of the General
Manager, the Chief Financial Officer shall serve as Interim General Manager. In the
absence of the Chief Financial Officer the General Manager may identify another senior
manager to serve as the Interim General Manager. In case of the absence or disability
of the General Manager and the Chief Financial Officer is unable to serve as Interim
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General Manager, the Board may designate a qualified District employee to perform the
duties of said General Manager.
4.1.6 It shall be the duty of the General Manager to enforce all the
ordinances, resolutions, codes and rules of the District and to see that all memorandums
of understanding, contracts, permits, and privileges granted by the District are fully
observed.
4.1.7 It shall be the duty of the General Manager and will have authority,
to control, order, and give directions to all employees and departments of the District.
4.1.8 It shall be the duty of the General Manager (subject to rules made
by Board of Directors for examination, appointment, promotion, and removal of
employees of District), to examine applicants for employment and appoint, promote and
remove employees of District.
4.1.9 It shall be the duty and responsibility of the General Manager to
recommend employment levels to the Board. It shall be the duty of the General Manager
to determine the organizational structure, distribution and classification of employees,
places of employment, job titles and job descriptions, and duties of all employees from
both the Union and Management Units. The General Manager shall keep the Board and
relevant Committees informed in regards to significant changes. The General Manager
shall comply with all labor laws.
4.1.10 It shall be the duty of the General Manager and he shall recommend
to the Board of Directors for adoption of ordinances and resolutions as the General
Manager deems necessary or expedient.
4.1.11 Attendance at Board of Directors Meetings - It shall be the duty of
the General Manager to attend all meetings of the Board of Directors unless excused
therefrom.
4.1.12 It shall be the duty of the General Manager to ensure the Board of
Directors are kept fully advised as to the financial conditions and needs of the District.
4.1.13 It shall be the duty of the General Manager to be responsible for the
purchase of all supplies and advertising for the District and all of its departments. All
expenditures submitted to the Board of Directors shall be in compliance with the Board
adopted Purchasing Policy.
4.1.14 It shall be the duty of the General Manager to make investigations
into the affairs of the District, into any Department thereof, and any contract for the
proper performance of any obligations of the District.
4.1.15 It shall be the duty of the General Manager to exercise general
supervision over all public utilities or public utility works which are under the control or
jurisdiction of the Board of Directors.
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4.1.16 The General Manager shall initiate any action necessary and
appropriate to immediately respond to emergency situations. The General Manager,
immediately after initiating response actions, shall call an Emergency Board Meeting and
review any actions taken in response to the emergency. The Board of Directors shall
respond to the emergency pursuant to applicable sections of the Government Code
and Public Contract Code.
4.1.17 It shall be the duty of the General Manager to perform such other
duties and exercise such other powers provided by law as may be delegated to the
General Manager from time to time by ordinance or resolution or other actions of the
Board of Directors.
4.1.18 The Board of Directors and its members shall be responsible for the
construction, maintenance, and operation of the District only through the General
Manager, except for the purpose of inquiry; and neither the Board of Directors, nor any
member thereof, shall give orders to any District employees. The General Manager shall
take orders and instructions from the Board of Directors only when sitting in a duly held
meeting of the Board of Directors and no individual Director shall give any orders or
instructions to the General Manager.
4.1.19 The General Manager may attend any and all committee meetings
of the Board of Directors upon the General Manager's own volition or upon direction of
the Board. At such committee meetings which the General Manager attends, the
General Manager shall be heard by such committees as to all matters upon which he
wishes to address the members thereof, and the General Manager shall cooperate to
the fullest extent with the members of any committees appointed by the Board of
Directors.
4.1.20 The removal of the General Manager shall be in accordance with
the provisions of the applicable agreement of employment,-Guffepte roor.,onf f
Pr,-.fessir.n,-J Corvi.-o
s.
4.2 Clerk of the Board
4.2.1 The Clerk of the Board shall be responsible for performing the duties
imposed by law. Additionally, the Clerk of the Board may provide input in formulating
the budget of the effi•vrrco- n-rof f4+ho Board and has the authority to expend funds in
accordance with annual budget of the Board. The Clerk shall also have the authority to
manage the effiee operations of the Board and may include responsibility for the
following: maintain confidential information and files; prepare the Board Agenda,
minutes, resolutions, ordinances, notices and other related matters; attend regular,
special, emergency, and adjourned Board meetings and other meetings as required,
taking non -verbatim notes of business transacted and prepare Minutes; post/publish all
notices and Agendas required by law; prepare reports, memoranda and other
documents; act as custodian of the District seal; serve as filing officer or filing official,
responsible for receiving, forwarding or retaining statements of economic interest or
campaign statements in accordance with California Code of Regulations, Title 2, Section
18227; maintain knowledge of the Brown Act, Gov't. Code Sections 54950 - 54963 and
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how it applies to Board management; maintain resolutions, ordinances, Board approved
policies and District agreements; attest to ordinances and resolutions, and accept
correspondence on behalf of the Board.
4.2.2 The Board may appoint an Assistant Clerk of the Board to perform
the duties of the Clerk of the Board in the absence of the Clerk.
4.2.3 The Clerk of the Board and the Assistant Clerk of the Board, shall
receive compensation in accordance with the current memorandum of understanding
and/or employment agreement.
4.3 Legal Counsel, Chief Financial Officer and Auditor
4.3.1 The Legal Counsel shall be the legal adviser of the District and shall
perform such duties as may be prescribed by the Board or General Manager. Legal
counsel is required to review and approve as to form District legal documents, i.e.
contracts, agreements, etc. Legal counsel shall present and report on closed session
items before the Board. The Legal counsel shall serve at the pleasure of the Board, and
shall be compensated for services as determined by the Board.
4.3.2 The legal counsel reports to the Board as a whole, but is available to
each Director for consultation regarding legal matters particular to that Board member's
participation. No Board member may request a legal opinion of legal counsel without
concurrence by the Board except as such requests relate to questions regarding that
member's participation.
4.3.3 The Chief Financial Officer will install and maintain an accounting
system that will completely and at all times show the financial condition of the District.
The Board will appoint a committee to oversee the work of an independent auditor, who
will report to the Board, to conduct an annual audit of the District's books, records, and
financial affairs in accordance with the Finance Committee Charter for Audit
Compliance.
4.3.4 The auditor shall be appointed by the Board by a majority vote, and
shall determine the duties and compensation. The auditor shall serve at the pleasure of
the Board.
5.0 BOARD CODES
5.1 Code of Ethics
5.1.1 The Board of Directors of the District is committed to providing
excellence in legislative leadership that results in the provision of the highest quality of
services to its constituents. In order to ^SSiSt ;r the geve..,. ent of fheencouracie positive
and productive behavior between and among members of the Board of Directors, the
following rules shall be observed.
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5.1.2 Board members are sworn to uphold the Constitution of the United
States and the Constitution of the State of California. Board members will comply with
applicable laws regulating their conduct, including conflict of interest, financial
disclosure, and open government laws. Board members will work in cooperation with
other public officials unless prohibited from doing so by law or officially -recognized
confidentiality of their work. (Gov't. Code Section 1360, Article 20, Section 3 of Ca.
Constitution.)
5.1.3 Every two years, all Directors are required to receive two hours of
training in ethics principles and ethics laws in accordance with Board Policy 3.10.8, and
Government Code Sections 53234 through 53235.2.
5.1.4 The needs of all District constituents should be the priority of the
Board of Directors.
5.1.5 Board members will not, in the performance of their official functions,
discriminate against or harass any person on the basis of race, religion, color, creed, age,
marital status, national origin, ancestry, sex, sexual preference, medical condition, or
disability. A Board member will not grant any special consideration, treatment or
advantage to any person or group beyond that which is available to every other person
or group in similar circumstances.
,5.1.6 Within the first six months of taking office, and every two years Formatted: Fnt: Bold
thereafter, Board members shall receive at least 2 hours of sexual harassment prevention
training and education in accordance with Board Policy 3.10.15 and Government Code
Section 53237.1.
5.1.7 The primary responsibility of the Board of Directors is the formulation
and evaluation of policy, and for establishing and monitoring the District's progress in
attaining its goals,-Gnd-_objectives and,—w4ile-_pursuing its mission.
5.1.8 Differing viewpoints are healthy in the decision -making process.
Individuals have the right to disagree with ideas and opinions, but without being
disagreeable. Once the Board of Directors takes action, Directors should commit to
supporting said action and not create barriers to the implementation of said action.
5.1.9 Directors should practice the following procedures:
(1) In seeking clarification on informational items, Directors may
directly approach professional staff members to obtain
information needed to supplement, upgrade, or enhance their
knowledge to improve legislative decision -making.
(2) In handling complaints from residents and property owners of the
District, said complaints should be referred directly to the General
Manager.
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(3) it hGRdIiRg items Fe'Gted + SGfety, e Matters related
to safety or hazards should be reported to the General Manager
or to the District office. Emergency situations should be dealt with
immediately by seeking appropriate assistance.
(4) In seeking clarification for policy -related concerns, especially
those involving personnel, legal action, land acquisition and
development, finances, and programming, said concerns should
be referred directly to the General Manager.
(5) When approached by District personnel concerning specific
District policy, Directors should direct inquiries to the General
Manager. The chain of command should be followed.
(6) When responding to constituent requests and concerns,
Directors shall respond to individuals in a positive manner and
route their questions through the General Manager.
(7) In presenting items for discussion at Board meetings, see Section
3.7.6.
(8) Directors shall develop a working relationship with the General
Manager wherein current issues, concerns, and District projects
can be discussed comfortably and openly.
(9) Directors shall function as a part of the whole. Issues should be
brought to the attention of the Board as a whole, rather than to
individual members selectively.
5.1.10 Pursuant to California Law and provisions of the Brown Act, no Board
member present during a closed session of the District shall disclose to any person the
content or substance of any discussion regarding the subject matter of, and which took
place during the closed session unless the District Board shall authorize the disclosure of
such information by majority vote. In no event shall a Board member use such
information to advance financial or other private interest of themselves or others.
5.1.11 A Board member is not authorized to disclose information that
qualifies as confidential information -to a person not authorized to receive it, that: (a) is
protected from disclosure under the attorney/client or other evidentiary privilege, or (b)
is not required to be disclosed under the California Public Records Act.
5.1.12 In addition to any other penalty or remedy as provided by law,
violations of Sections 5.1.10 and/or 5.1.11 may be used as a basis for disciplinary action
or censure of a Board member by the Board in accordance tG�-with Code of Conduct
Section 5.2. The Board shall decide by a majority vote at a noticed meeting if a violation
has occurred. If the Board determines a violation has occurred, penalties and remedies
include, but are not limited to, censure or exclusion from participation on that
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particular topic following a noticed hearing conducted by a majority of the Board.
Violations by a Board member shall constitute official misconduct which may require
that Board members testify before the Grand Jury and if convicted under Section 3060
of the Government Code, would be cause for removal from office.
5.1.12 Board members are prohibited from soliciting political funds or
contributions at District facilities or from District employees. A Board member will not
accept, solicit or direct a political contribution from District vendors or consultants who
have a material financial interest in a contract or other matter while that contract or
other matter is pending before the District. A Director will not use the District's seal, logo,
stationary, or other indicia of the District's identity, or facsimile thereof, in any solicitation
for political contributions contrary to state or federal law. (Gov't Code Section 3205.)
5.2 Code of Conduct
5.2.1 The District promotes and maintains the highest standards of
personal and professional ethics and conduct among people who work for and
represent the District, including its Board of Directors.
5.2.2 A Director must comply with applicable laws regulating hiss
conduct. Directors are also required to comply with this Board Policy Manual. The
following procedures shall be followed when the Board reasonably believes that another
member of the Board has violated these policies, engaged in misconduct, or has failed
to act in the best interests of the District.
5.2.3 A Director's unacceptable conduct may include personal attacks
against fellow Directors, disruption of meetings, breaches of confidences, interference
with District operations, breaches of fiduciary duties, improper behavior toward District
vendors or employees, undisclosed conflicts of interests, and the like.
5.2.4 A Director's behavior may create potential liability for the District
and fellow Directors. The Board should hold its Directors accountable so that Board
inaction is not viewed as an endorsement of the misconduct, or expose the District to
liability.
5.2.5 Directors are only protected from liability when they are acting
within their role as a Director as provided by Government Code Section 820.9. However,
there is nothing in that section that exonerates an individual Board member from liability
due to his misconduct and an individual Board member may be held personally liable
for the misconduct that took place.
5.2.6 While the Board has discretion in deciding the actions it may choose
to take in response to a complaint regarding a Director's conduct, this policy provides
definition and procedures related to three types of responsive Board actions: admonition,
sanction, and censure. All consideration of complaints and resulting actions must take
place in open session and in compliance with the Brown Act. Closed session may be held
only if conferring with legal counsel in open session would prejudice the position of the
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District in pending or anticipated litigation. Directors will respect the confidentiality
appropriate to issues of a sensitive nature e -relating to closed session discussion(s).
5.2.7 Admonition is the least severe form of penalty. An admonition may
typically be directed to all members of the Board, reminding them that a particular type
of behavior is not in the best interests of the District, and that, if it occurs or is found to
have occurred, could make the member subject to sanction or censure. An admonition
may be issued in response to a particular alleged action or actions although it would not
necessarily have to be triggered by a complaint of misconduct. An admonition may be
issued by the Board prior to any findings of fact regarding the complaint, and because it
is a warning or reminder, would not necessarily require an investigation or separate public
hearing to determine whether a complaint is true.
5.2.8 Sanction is the next most severe form of action. Sanction should be
directed to a particular member of the Board based on a Director's particular action (or
set of actions) that is determined to be misconduct, but is considered by the Board not
to be sufficiently serious to require censure. A sanction is distinguished from censure in
that it does not constitute punishment. A written sanction may be based upon the
Board's review and consideration of a written complaint. The Director accused of such
misconduct will have an opportunity to provide a written response to the complaint. A
sanction may be issued by the Board, and because it is not punishment or discipline, it
would not necessarily require an investigation or separate public hearing.
5.2.9 Censure is the most severe form of action. Censure is a formal
statement of the Board officially reprimanding one of its Directors. It is a punitive action,
which serves as a penalty imposed for misconduct, but it carries no fine or suspension of
the rights of the Director as an elected official. Censure should be used for cases in which
the Board determines that the misconduct is a serious offense. IRI erder + pr teGt the
fer the o of his; er her Ciro+ Arnendrn Rt rights, nn rnAtter hew distAs+ofiJ the
+r, the R rrd Gr the Dir+riGt However, nothing herein shall be construed to
prohibit the Board from collectively condemning and expressing its strong disapprobation
of such remarks.
5.2.10 At any point during the processes hereinafter described, the Board
may refer the matter, as appropriate, to the El Dorado County District Attorney for
investigation. Prior to or following such referral, the Board may proceed with any of the
actions described in this policy.
5.2.11 There are four separate methods for the Board to address Director
misconduct under this Policy: (1) written complaint; (2) request for admonition; (3) request
for sanction; and (4) request for censure. Written complaints that specifically seek
admonition, sanction, or censure as a specific remedy shall be treated as a request for
that remedy (admonition, sanction, or censure), and the provisions of sections 5.2.12 -
5.2.17 shall not apply. The Board can also request the Director to resign in an extreme
case, but no mechanism exists to force resignation if the Director refuses.
Page 30 of 51
Commented [KFC2]: This says we can't censure if the
speech is protected under the First Amendment, but we
can since we're providing a hearing and the opportunity
to be heard. The most inappropriate speech that the
Board would like to censure is still likely protected by the
First Amendment.
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5.2.12 In the event a Director reasonably believes another Director has
failed to act in the best interests of the District, resulting in misconduct, a written complaint
shall be submitted to the Human Resources Director.
5.2.13 In the event a non -Director files a written complaint stating his/her
reasonable belief that a Director of the Board has acted or failed to act in the best
interests of the District, resulting in misconduct, the following procedures shall also apply.
5.2.14 A written complaint signed by the complainant khall be filed with the Commenced [KFC3]: We don't want to allow these to be
Human Resources Director. Upon receipt, the Human Resources Director shall transmit submitted anonymously?
the complaint to the General Manager and legal counsel for review. The General
Manager and legal counsel shall review the complaint to determine whether there are
sufficient grounds for further action.
5.2.15 If a complaint fails to articulate a sufficient basis for further
consideration, lthe complainant and the accused Director will so be advised by the legal
counsel, ,and the matter shall be deemed concluded. The Board President shall be
notified of such action.
5.2.16 If a complaint adequately articulates a sufficient basis for further
action, the legal counsel shall present the complaint to a Committee (which shall be
composed of the General Manager, Human Resources Director, and the Board
President). In the event the subject of the complaint is the Board President, the Board's
Vice President will serve in the Board President's stead. The legal counsel may
recommend that:
(1) Fact finding as to the complaint should be conducted.
(2) Informal Resolution of the complaint should occur.
(3) An independent investigation of the complaint should occur.
5.2.17 Prior to any determination by the Committee to proceed with an
investigation, the accused Director must be given a reasonable opportunity to meet with
the Committee or to provide a written response to the complaint. In deciding whether or
not to open an investigation, the Committee should consider;
(1) Whether an investigation may compromise investigations
regarding the same alleged misconduct, whether the
misconduct may result in criminal charges, and whether the right
of the accused Director to a fair jury trial may be compromised
by proceeding with an investigation;
(2) Whether persons involved in the allegations may choose to
exercise their constitutional right against self-incrimination, which
may limit the investigation's ability to present a full and impartial
picture of the alleged events; and
Page 31 of 51
Commented [KFC4]: We might want to strike this
language. I've seen complainants abuse this process
and demand updates on the status of their
complaints/investigations. We're not legally obligated to
keep them informed.
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Board Policy Manual
(3) Whether measures can be taken to protect the rights of the
Director accused of misconduct, the Director or non -Director
making such allegations, and those who have information
regarding the allegations.
5.2.18 If the Committee determines that an investigation is warranted,
upon notification of the Board, legal counsel may be directed to conduct the
investigation. Legal counsel, at its discretion, may select and manage an independent
investigator to assist in conducting the investigation.
5.2.19 In the course of the investigation, legal counsel shall determine the
process by which statements are taken. Legal counsel may allow witnesses to choose to
provide a signed declaration under penalty of perjury attesting to their knowledge of the
facts surrounding the complaint.
5.2.20 Within thirty (30) days of the date the investigation begins, legal
counsel shall inform the Board of the investigation's progress. Investigations should be
completed within three (3) months from the date the investigation begins; however, in
the event the investigation cannot be completed within the three (3) month time period,
legal counsel shall so notify the Board.
5.2.21 At the conclusion of the investigation, the results of the investigation
shall be presented in writing to the Committee. If the Committee is satisfied with the
completeness of the investigation, it shall provide the Board with its findings and any
recommendations. Following such findings and recommendations, any individual
Director may file a request for admonition, sanction, or censure.
5.2.22 If the Committee determines that an investigation is not warranted,
the complainant and the Board shall be notified. Following such notification, should any
Director or non -Director file a request for admonition, sanction, or censure, the
Committee shall submit to the Board a recommendation as set forth in Sections 5.2.23,
5.2.27 and 5.2.31, below, and the matter shall thereafter be considered by the Board at
its next public meeting subject to the restriction of Section 5.2.38 below.
5.2.23 Any Director or non -Director may make a written request for
admonition which must be submitted to the Human Resources Director, who will submit
it to the Committee for review. The request must contain specific language descriptive
of the alleged misconduct and the reason(s) admonition is appropriate. A copy of the
request for admonition shall be provided to the Director accused of the misconduct.
5.2.24 The Committee shall review the request and submit it to the Board
with a recommendation. The Committee's recommendation shall provide:
(1) Admonition is warranted;
(2) Admonition is not warranted;
(3) Further investigation is warranted; or
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(4) No future action is required
5.2.25 The Committee shall make a recommendation based on the
Committee's review of the written record.
5.2.26 The Committee's recommendation shall be subject to a majority
vote of the Board. (No action can be taken without three votes).
5.2.27 Any Director or non -Director may make a written request for sanction
which must be submitted to the Committee. The request must contain specific language
descriptive of the alleged misconduct and the reason(s) sanction is appropriate. A copy
of the request for sanction shall be provided to the Director accused of the misconduct
by personal service within five (5) business days from the date the Committee receives
the request. The time for service shall be tolled if the Board member is unavailable for
service.
5.2.28 The Committee shall review the request and determine if an
investigation is warranted. Following the investigation, or if no investigation was
undertaken, following review of the request, the Committee shall submit the request to
the Board with a recommendation. The Committee's recommendation shall provide.
(1) Further investigation of the request for Sanction is required;
(2) Admonition, rather than Sanction is warranted;
(3) Sanction is warranted, or
(4) No further action is warranted;
5.2.29 The Committee shall make a recommendation based on the
Committee's review of the written record.
5.2.30 The Committee's recommendation shall be subject to a majority
vote of the Board. (No action can be taken without three votes.)
5.2.31 Any Director or non -Director may make a written request for censure
which must be submitted to the Committee. The request must contain specific language
descriptive of the alleged misconduct and the reason(s) censure is appropriate. A copy
of the request for censure shall be served on the Director accused of the misconduct by
personal service within five (5) business days from the date the Committee receives the
written request. The time for service shall be tolled if the Director is unavailable for service.
5.2.32 The Committee shall review the request and submit the request to
the Board with a recommendation. The Committee's recommendation shall provide:
(1) Further investigation of the request for censure is required; or
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(2) Admonition or sanction is warranted; or
(3) The request for censure should be set for a separate Board public
hearing; or
(4) No further action is required
5.2.33 A recommendation of the Committee shall be based on the
Committee's review of the written record.
5.2.34 If the Board determines that further investigation is required subject
to a majority vote of the Board -_(No action can be taken without three votes.) Tke-the
Board shall direct the Committee to lead the investigation. The following guidelines apply
to such an investigation.
5.2.35 The Committee may be assisted by a separate independent
investigator.
5.2.36 Upon completion of the investigation, the Committee should
determine if taking all the facts and evidence into consideration, there are reasonable
grounds to believe or not believe that misconduct occurred.
5.2.37 The Committee shall issue to the Board a final report and
recommendation at an upcoming Board Meeting (as a report only, no Board action is
necessary). The Committee's final report shall be made available to the public.
5.2.38 If a separate Board public hearing is required, it must be scheduled
far enough in advance to provide the Director subject to the charges adequate time to
prepare for the hearing. That Director shall be given the opportunity to make an opening
and closing statement, and to question the requesting party. The Director may be
represented and may have the representative speak or question on his/her behalf. The
President or Vice President, if the President is the subject of the charges, shall preside at
the public hearing. The rules of evidence shall not apply to the hearing of the matter,
which is not a formal adversarial proceeding. Legal counsel will assist Directors in the
investigation, and provide legal advice to the Board during the hearing of the matter.
5.2.39 In the event that the investigation determines this Board Policy
Manual or other District policies were violated, an Agenda item shall be prepared for an
open session for the Board to consider whether to discipline or express disapproval of the
involved Director. At the open session Agenda item, the involved Director must first
disqualify himself from the proceeding by recusal at the beginning of the Agenda item.
While the involved Director has a limited right to be present to speak on his/her own
behalf, the involved Director must do so not as a Director, but solely in an individual
capacity and must sit with other members of the public. After the public comment
section, the involved Director must leave the room when the Board discusses and votes
on its course of action, due to a risk that the involved Director's mere presence in the
room may improperly influence the proceedings. The involved Director has a right to
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have a representative or counsel in the room at all times, and may re-enter the room
after the Board has voted on its course of action.
5.2.40 A decision to censure requires the adoption of a motion or a
resolution making findings with respect to the specific charges, based on substantial
evidence and shall be subject to a majority vote of the Board. (No action can be taken
without three votes.)
5.3 Conflict of Interest Code
5.3.1 The Political Reform Act (Government Code Section 81000, et seq.)
requires state and local government agencies to adopt and promulgate Conflict of
Interest Codes. The Fair Political Practices Commission (FPPC) has adopted a regulation
(2 Cal. Code of Regs. § 18730) which contains the terms of a standard Conflict of Interest
Code, which can be incorporated by reference in an agency's Code. After public notice
and hearing it may be amended by the FPPC to conform to amendments in the Political
Reform Act. Therefore, the terms of California Code of Regulations Section 18730 and
any amendments to it, duly adopted by the FPPC, are hereby incorporated by
reference. This regulation and Appendix A & B, designating officials and employees and
establishing disclosure categories, shall constitute the Conflict of Interest Code of the
District.
Due to the District's multi -county status, the FPPC shall be the Code reviewing Body. The
District's Clerk of the Board shall be the filing officer and will perform the additional duties
related to the annual filing of the Conflict of Interest forms. The current Code is available
for review in the Clerk's office.
5.3.2 Designated employees who are listed in Appendix A shall file annual
statements of economic interests (Form 700) with the District who will make the
statements available for public inspection and reproduction (Government Code Section
81008). Statements for all designated employees will be retained by the District.
5.3.3 Form 700 shall be kept on file at the District for seven years.
5.3.4 A Board member will not have a financial interest in a contract with
the District, or be a purchaser at a sale by the District or a vendor at a purchase made
by the District, unless the Board member's participation was authorized under section
1091 of the Government Code.
Generally, a Director has a financial interest in a matter if it is reasonably foreseeable that
the Board decision would have a material effect that is distinguishable from the effect
on the public generally on; (a) a business entity in which the Director has a direct or
indirect investment in the amount specified in FPPC; (b) real property in which the
Director has a direct or indirect investment interest, with a worth in the amount specific
in FPPC regulations; (c) a source of income of the Director in the amount specified in
FPPC regulations, within twelve months before the Board decision; (d) a source of gifts to
the Director in an amount specified in FPPC regulations within twelve months before the
Board decision; or (e) a business entity in which the District holds a position as a Director,
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trustee, office, partner, manager or employee. An "indirect interest" means any
investment or interest owned by the spouse or dependent child of the Director, by
an agent on behalf of the Director, or the Director's spouse, dependent child or agent,
owns directly, indirectly or beneficially a ten percent interest or greater.
5.3.5 Government Code Section 1090 prohibits a Director from having a
financial interest in contracts made by +hornselves ,,r by -the Board. The purpose of this
rule is to prohibit contractual self -dealing. It does not require that there be a contract
directly with the District, but simply that the Board member has a financial interest in a
contract made by the Board, whether or not that Board member participated in that
matter. Nor shall Board members be purchasers at any sale or vendors at any purchase
made by them in their official capacity.
Consequences of a Section 1090 violation are significant: The contract is -may be voided
and deemed unenforceable; official must return any money; violation is a felony (is -if
willful) and could result in fine, imprisonment and disqualification from public office.
5.3.6 A Director will not accept gifts or honoraria that exceed the limitations
specified in the Fair Political Practices Act or FPPC regulations. Board members will report
all gifts, honoraria, campaign contributions, income and financial information as required
under the District's Conflict of Interest Code and the provisions of the Fair Political
Practices Act and the FPPC regulations.
5.3.7 A member of the Board may believe that he or she should be
disqualified from participation in the discussion, deliberations or vote on a particular
matter due to a conflict of interest. The Director will either become aware of the potential
conflict of interest before the Board meeting at which the matter will be discussed or
acted upon, in which case the Director will notify the District's General Manager of the
potential conflict of interest, or not become aware of the potential conflict of interest
until during the meeting. In either case, if a conflict of interest is deemed to exist, such
Director shall abstain from participation in consideration of the item involving a legally
prohibited conflict of interest and publicly disclose the reason for abstaining (which will
be noted in the Board Minutes).
5.3.8 Unless such a conflict exists, Directors shall not abstain from the
Board's decision making responsibilities.
5.3.9 A Board member will not recommend the employment of a relative
by the District. In addition, a Board member will not recommend the employment of a
relative to any person known by the Board member to be bidding for or negotiating a
contract with the District.
5.3.10 A Board member who knowingly asks for, accepts or agrees to
receive any gift, reward or promise thereof for doing an official act, except as may be
authorized by law, may be guilty of a misdemeanor under Penal Code Section 70.
6.0 BOARD MEETINGS
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6.1 Brown Act
6.1.1 The Ralph M. Brown Act is the portion of the Government Code,
Sections §54950 through §54963, which is referred to as the Public Meeting Law. These
sections of the Government Code are changed and revised annually so it is necessary
to review the updates when questions arise surrounding public meeting laws.
6.1.2 The Clerk of the Board shall be responsible for maintaining the
current Government Code for the District.
6.1.3 The Brown Act, including current revisions of the Government Code,
shall be provided to each Board member and kept on file with the Clerk of the Board.
6.2 Board Meetinas
6.2.1 Regular Meetings of the Board of Directors shall be held on the first
and third Thursday of each calendar month at 2:00 P.M. at a regular meeting place,
within District boundaries, selected by the Board of Directors by ordinance, free of
discrimination and accessible to handicapped. Certain exceptions to holding the
meetings within District boundaries are found under Government Code Section 54954.
6.2.2 An annual Board meeting calendar shall be prepared by the Clerk
of the Board and submitted to the person in charge of reserving the meeting room
selected in advance by the Board of Directors for each new calendar year. This calendar
shall set the dates for all Regular Board Meetings for the ensuing calendar year.
6.2.3 A Regular Board Meeting Agenda email -list shall be revised each
calendar year by sending all parties who have requested to receive the Agendas -a
confirmation of their continued interest in receiving the Regular Board Meeting Agendas.
If a paper copy is requested to be mailed, a small fee shall be levied upon the recipients
of the Agenda to cover the costs of reproduction and postage.
6.2.4 The mailing list derived from the actions described above shall be
used for public notice of Regular meetings of the Board of Directors. In addition to the e-
mailed agendas, the Clerk of the Board shall cause an Agenda to be posted at the place
where the meeting is to be held and another Agenda shall be posted outside the District
administration building, which is accessible to the public 24 hours per day, at least 72
hours prior to the time of all Regular Board meetings.
6.2.5 All Regular Board meeting Agendas must give members of the
public the opportunity to speak before or during consideration of a Board action item.
6.2.6 The Clerk of the Board (or designee) shall attend and keep Minutes
of all Regular meetings of the Board in accordance with Section 6.7.
6.2.7 Special Meetings (Non -emergency) of the Board of Directors may
be called by the Board President or by a majority of the Board members, but must be
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held within District boundaries, free of discrimination and accessible to handicapped
unless certain situations exist (Government Code Section 54954).
6.2.8 All Directors, the General Manager, District counsel, Tahoe Daily
Tribune, Tahoe Mountain News and other desired staff shall be notified of the special
Board meeting and the purpose(s) for which it is called. Said notification must be in
writing and delivered to said parties at least twenty-four (24) hours prior to the meeting.
6.2.9 An Agenda shall be prepared and delivered with the notice of the
special meeting to those specified in Section 6.2.8 above. The Clerk of the Board shall
cause a notice to be posted at the place where the meeting is to be held, outside the
District administration building (which is accessible to the public 24 hours per day), at
least 24 hours prior to the time of the Special Meeting.
6.2.10 Only those items of business listed in the call for the special meeting
shall be considered by the Board at any Special Meeting. All special meeting Agendas
must give members of the public the opportunity to speak before or during consideration
of a Board action item.
6.2.11 The Clerk of the Board (or designee) shall attend and keep Minutes
of all special meetings of the Board in accordance with Board Policy Section 6.7.
6.2.12 A regular or special meeting can be adjourned and re -adjourned to
a time and place specified in the order of adjournment. If no time is stated, the meeting
is continued to the hour for regular meetings. Less than a quorum may so adjourn a
meeting; and if no member of the legislative body is present, the Board Clerk may
adjourn the meeting. If a meeting is adjourned for less than five calendar days, no new
Agenda need be posted so long as a new item of business is not introduced. A copy of
the order of adjournment must be posted within 24 hours after the adjournment, at or
near the door of the place where the meeting was held.
6.2.13 The Clerk of the Board (or designee) shall attend and keep Minutes
of all adjourned meetings of the Board in accordance with Board Policy Section 6.7.
6.2.14 Special men, iReS (Emergency Meetings} of the Board of Directors
may be called in the event an emergency situation involving matters upon which prompt
action is necessary due to the disruption or threatened disruption of public facilities.
Emergency Situation (Govt. Code 54956.5) means any: 1) work stoppage or other
activity which severely impairs public health, safety, or both as determined by a majority
of the Board; 2) crippling disaster which severely impairs public health, safety, or both as
determined by a majority of the Board.
6.2.15 The 24-hour posting requirement and the 24-hour notice requirement
may be waived for Emergency meetings. All other rules governing special meetings shall
be observed with the exception of the 24-hour notice.
6.2.16 Closed Sessions may not be held during an Emergency meeting.
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6.2.17 The Clerk of the Board shall attend and keep minutes of all
emergency meetings of the Board in accordance with Board Policy Section 6.7. Absence
of the Clerk of the Board shall not preclude the meeting from taking place.
6.2.18 The Clerk of the Board shall post, as soon after an emergency
meeting as possible and for a minimum of 10 days in a public place: the minutes of the
meeting, a list of persons notified or which were attempted to be notified, roll call vote,
and any actions taken at the meeting.
6.2.19 A Public Hearing (at least one) is required rior to adopting an Formatted: Highlight
ordinance, resolution or other legislative enactment for a new fee or approving an
increase in an existing fee or service chargel Oral or written public presentations can be
made as part of a regularly scheduled meeting. The Brown Act requires a 45 day notice
period of the Public Hearing at which the Board proposes to act on the proposed fee.
Govt. Code Section 54954.6 lists certain exclusions to "new or increased assessments".
6.2.20 The publication of the noticed public hearing must appear 10 days
in advance of the hearing. The number of publications required is 2 and there should be
5 intervening days between the first and last publication. (Government Code Section
6062.a)
6.2.21 Notice of the time and place of the meeting, including a general
explanation of the matter to be considered, and a statement that the data is available
shall be mailed at least 14 days prior to the meeting to any interested party who files a
written request. (Government Code 66016)
6.2.22 At least 10 days prior to the meeting, the District shall make available
to the public, data indicating the amount of cost, or estimated cost, required to provide
the service for which the fee or service charge is levied and the revenue sources
anticipated to provide the service. (Government Code 66016)
6.2.23 The meeting place requirements are the some as those shown for
regular and special meetings.
6.2.24 Public Hearings may be held prior to Board Action on any subject if
the Board of Directors deems it beneficial to receive public comments.
6.2.25 Closed sessions of the Board of Directors shall be held in accordance
with the Brown Act (Government Code 54950 through 54963).
6.2.26 In part, the Brown Act states the Board may not discuss any matters
other than those stated on the closed session portion of the Agenda. The Agenda must
state the reasons for the closed session and the Board must report at a public meeting
any reportable action taken. The Board need not return to open session to vote on any
item in the closed session.
Page 39 of 51
Commented [KFCS]: It's very unusual to put these
special procedural rules for adopting new/increased
taxes/assessments into a policy manual. Gov 54954.6
only applies to new general taxes or increased
assessments and does not apply to fees. Gov Code
66016 applies to fees. These highlighted sections of the
policy manual conflate the two different processes for
fees and for taxes/assessments. I'd recommend deleting
these from the policy manual or having our specialist in
municipal finance re -write these sections so its clear
what process applies to fees and what process applies
to taxes/assessments.
Formatted: Highlight
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Board Policy Manual
6.2.27 Workshop meetings may be held by the Board of Directors at any
time a majority of the Board feels a certain subject warrants the need for additional time
for review prior to Board action or for general informational purposes.
6.2.28 The time, place, and date for a workshop meeting shall be at the
discretion of a majority of the Board of Directors.
6.2.29 The workshop meeting shall be publicly noticed.
6.3 Board Meeting Agenda
6.3.1 The General Manager shall cause an Agenda to be prepared for all
meetings listed in 6.2. Any Director may request, through the General Manager, that an
item be placed on the Agenda in accordance with Section 3.7.6. Submittal of an
Agenda item for inclusion in the published, posted Agenda must be received by 12:00
noon on the Wednesday preceding the Thursday Board meeting by one -week and one -
day.
6.3.2 An Agenda Review Committee, consisting of the Board President,
General Manager, Assistant General Manager, Clerk of the Board, Chief Financial Officer
and legal counsel shall be invited to review and approve the Agenda prior to its
publication.
6.3.3 Any member of the public may request that a matter directly related
to District business be placed on the Agenda of a regularly scheduled meeting of the
Board of Directors, subject to the following conditions:
(1) The Agenda Review Committee shall judge whether or not the
public request is a "matter directly related to District business."
(2) The request must be in writing and be submitted to the General
Manager together with supporting documents and information,
if any, within the time frame outlined in Section 6.3.1. If the
request is received after the Agenda is prepared, the item will be
held by the Clerk of the Board until publication of the next regular
Board meeting Agenda.
(3) No matter which is legally a proper subject for consideration by
the Board in Closed Session will be accepted under this policy.
(4) A request may be made through the 'Request to Appear"
process in which a member of the public is allowed to bring an
individual item before the Board for consideration and/or Board
action.
(5) The Board President may first assign a committee to hear the
"Request to Appear" to study and make a recommendation to
the full Board to aid in their consideration of the request.
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(6) The Board of Directors may place limitations on the total time to
be devoted to a public request issue at any meeting, and the
Board President may limit the time allowed for any one person to
speak on any one issue at the meeting.
6.3.4 All regular and special Board Meeting Agendas shall provide an
opportunity for members of the public to comment on any item before or during
consideration (by vote) of the Board.
6.3.5 Each Regular Board meeting Agenda shall include a 'Public
Comments " section to allow an opportunity for public participation. The Board may not
take action on matters discussed during this portion of the meeting.
6.3.6 This policy does not prevent the Board from taking testimony at
regular and special meetings, or workshops of the Board on matters which are not on
the Agenda, which a member of the public may wish to bring before the Board.
However, the Board may not take action on such matters at that meeting.
6.3.7 Board Agenda posting requirements are referenced in section 6.2.
6.4 Board Meeting Conduct
6.4.1 Meetings of the Board of Directors shall be conducted by the Board
President in a manner consistent with the policies of the District.
6.4.2 If a Director believes order is not being maintained or procedures
are not adequate, then he/she should raise a point of order - not requiring a second -
to the President. If the ruling of the President is not satisfactory to the Director, then it may
be appealed to the Board. A majority of the Board will govern and determine the point
of order.
6.4.3 All Board meetings shall commence at the time stated on the
Agenda and shall be guided by same.
Directors to:
6.4.4 The conduct of meetings shall, to the fullest possible extent, enable
(1) Consider problems to be solved, weigh evidence related
thereto, and make decisions intended to solve the problems; and
(2) Receive, consider and take any needed action with respect to
reports of accomplishment of District operations.
6.4.5 Provisions for permitting any individual or group to address the Board
concerning any item on the Agenda of a special meeting, or to address the Board at a
regular meeting on any subject that lies within the jurisdiction of the Board of Directors,
shall be as follows:
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(1) Five (5) Minutes may be allotted to each speaker and a
maximum of twenty (20) Minutes to each subject matter.
A member of the public shall not be required as a
condition of attendance to register his or her name, to
provide other information, or otherwise fulfill any condition
precedent to addressing the Board. Information given
shall be voluntary;
(2) No disru five conduct shall be
Commented [KC6]: We can only prevent someone from
permitted at any Board meeting. Persistence in such
expressing themselves in ways that are actually
conduct shall be grounds for summary termination, by the
disruptive to the meeting.
Board President, of that person's privilege of address; and,
(3) INo oral presentation shall include charges or complaints
against any District employee,_ regardless of whether or
Commented [KC7]: The public has a right to criticize the
not the employee is identified in the presentation by name
performance of public employees, so we shouldn't
or by another reference which tends to identify.
enforce this provision if we want to keep it in the policy
manual.
6.4.6 Willful disruption of any of the meetings of the Board of Directors shall
not be permitted. If the Board President finds that there is in fact willful disruption of any
meeting of the Board, he/she may eject any person or persons Fnek+eg-engaging in
per-seRGI, imper+ineRt r sl -,r der , -s row rksclisruptive behavior, refusing to abide by a
reasonable request from the President, or otherwise disrupting the meeting. *8 BeeFd
with, a t the p, hrG preseRf 1
Commented [KC8]: We can't do this. We can adjourn
the meeting and speak with the disrupter individually
i h + i., ++orr n i
before re -starting the meeting but we can't conduct a
r o r the ,o v o
GIRprivate
ciidorRd in rh r.
meeting.
6.5 Board Actions and Decisions
following:
6.5.1 Actions by the Board of Directors include, but are not limited to the
(1) Adoption or rejection of ordinances, regulations or policies;
(2) Adoption or rejection of a resolution;
(3) Adoption, approval, or rejection of any contract or expenditure;
Page 42 of 51
Commented [KC9]: We can't do this. If the offending
person wants to come back into the meeting, we
shouldn't stop them. If they disrupt the meeting, we can
forcible remove them or prevent them from coming
back but that should only be done in extreme cases and
should be avoided at all costs. Better to just break the
meeting until emotions cool for however long is
necessary.
South Tahoe Public Utility District
Board Policy Manual
(4) Approval or rejection of any proposal which commits District
funds or facilities, including employment and dismissal of
personnel; and,
(5) Approval or disapproval of matters which require or may require
the District or its employees to take action and/or provide
services.
6.5.2 Any Director desiring to speak should address the President and,
upon recognition by the President, may address the subject under discussion.
6.5.3 Any Director, including the President, may make or second a
motion. A motion shall be brought and considered as follows:
6.5.4 A Director makes a motion; another Director seconds the motion;
and the President states the motion.
6.5.5 Once the motion has been stated by the President, it is open to
discussion and debate. After the matter has been fully debated, and e##eFso Iona as
the public in attendance has had an opportunity to comment on the item, the
President will call for the vote.
6.5.6 If the public in attendance has had an opportunity to comment on
the prep^sed ate,^*i^*i^^item, any Director may move to immediately bring the question
being debated to a vote, suspending any further debate. The motion must be made,
seconded and approved by a majority vote of the Board.
6.5.7 Ordinarily, only one motion can be considered at a time and a
motion must be disposed of before any other motions or business are considered. There
are a few exceptions to this general rule, though, where a secondary motion
concerning the main motion may be made and considered before voting on the main
motion.
6.5.8 Amain motion maybe amended before it is voted on, either by the
consent of the Directors who moved or seconded, or by a new motion and second.
6.5.9 Motion to Table. A main motion may be indefinitely tabled before it is
voted on by motion made to table, which is then seconded and approved by a majority
vote of the Board.
6.5.10 A main motion may be postponed to a certain time by a motion to
postpone, which is then seconded and approved by a majority vote of the Board.
6.5.11 A main motion may be referred to a Board committee for further
study and recommendation by a motion to refer to committee, which is then seconded
and approved by a majority vote of the Board.
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6.5.12 As provided above, any Director may move to close debate and
immediately vote on a main motion.
6.5.13 Action can only be taken by the vote of the majority of the Board of
Directors. Three (3) Directors represent a quorum for the conduct of business. Actions
taken at a meeting where only a quorum is present, therefore, require all three (3) votes
to be effective (unless a 4/5 vote is required by law).
6.5.14 A member abstaining due to a conflict of interest does not count
towards a quorum.
6.5.15 The following examples of voting are provided for guidance:
(1) If three of five Directors are present at a meeting, a quorum exists
and business can be conducted. However, if one Director
abstains on a particular action and the other two cast "aye"
votes, no action is taken because a "majority of the Board" did
not vote in favor of the action.
(2) If an action is proposed requiring a two-thirds vote and 2 Directors
abstain, the proposed action cannot be approved because 4 of
the 5 Directors would have to vote in favor of the action.
(3) If a vacancy exists on the Board and a vote is taken to appoint
an individual to fill said vacancy, three Directors must vote in
favor of the appointment for it to be approved. If two of the four
Directors present abstain, the appointment is not approved.
6.5.16 The Board may give directions that are not formal action by a
consensus of the Board. Such directions do not require formal procedural process. Such
directions include the Board's directives and instructions to the General Manager. The
President shall determine by consensus a Board directive and shall state it for clarification.
Should any two Directors challenge the statement of the President, a voice vote may be
requested.
6.5.17 A formal motion may be made to place a disputed directive on a
future Agenda for Board consideration, or to take some other action (such as refer the
matter to the General Manager for review and recommendation, etc.)
6.5.18 Informal action by the Board is still Board action and shall only
occur regarding matters that appear on the Agenda for the Board meeting during
which said informal action is taken.
6.6 Review of Administrative Decisions
6.6.1 The provisions of Section 1094.6 of the Code of Civil Procedure of
the State of California shall be applicable to judicial review of all administrative
decisions of the Board of Directors pursuant to the provisions of Section 1094.5 of said
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code. The provisions of section 1094.6 shall prevail over any conflicting provision and
any otherwise applicable law, rule, policy or regulation of the District, affecting the
matter of appeal.
6.6.2 This policy affects those administrative decisions rendered by the
Board of Directors governing acts of the District in the conduct of the District's
operations and those affecting personnel operating policies.
6.6.3 The purpose of this policy is to ensure efficient administration of the
District, and the expeditious review of decisions rendered by the Board of Directors.
6.6.4 If members of the public feel there has been a violation of the
Brown Act, the parties (including the District Attorney) have 90 days in which to make
written demand upon the Board to cure or correct the alleged violation.
6.6.5 If the Board action took place in open session, interested parties
have 30 days to make their demand (Government Code Section 54960.1).
6.7 Minutes of Board Meetings
6.7.1 The Clerk of the Board (or designee) shall attend and keep minutes
of all regular, special, adjourned, and emergency meetings of the Board.
6.7.2 Copies of minutes shall be made for approval by Directors in a future
Agenda.
6.7.3 Motions, resolutions or ordinances shall be recorded as having
passed or failed, and individual votes will be recorded unless the action was unanimous.
If there is no Board action on any item, the minutes shall state: No Board Action.
6.7.4 All resolutions and ordinances adopted by the Board shall be
numbered consecutively.
6.7.5 Minutes of Board meetings shall follow the individual Agenda
sequence for each Board meeting and may include (depending on the type of Board
meeting, but not limited to the following):
(1) Time, date, place, and type of each meeting;
(2) Directors present and absent by name, staff members present by
name, and visitors present by name, providing their names are
known either from recognition by the Clerk of the Board or by
signing the visitor sign -in sheet;
(3) Arrival time of tardy Directors by name and pre -adjournment
departure time of Directors by name; notation of Director's name
and the time, if absence takes place when any Agenda items
are acted upon;
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Board Policy Manual
(4) Description of consent calendar Items and the Board vote;
(5) Description of Board action Items and the Board vote. A notation
if any Board member must disqualify themselves from
participation in any item due to a conflict of interest;
(6) Items to be considered during closed session and the
appropriate Government Code reference;
(7) Brief summary of Board member and staff report Items;
(8) Record of Board vote (if any) on items considered during closed
session;
(9) Time of adjournment
(10) Signature of Board President, attested by the Board Clerk.
6.7.6 An audio and/or video recording of any open and public meeting
of the Board of Directors may be made for the purpose of providing detailed information
for the preparation of the official Minutes of the meetings. Such recordings shall be kept
by the Clerk of the Board.
6.7.7 Any member of the public is allowed to record the proceedings at
an open and public meeting provided that the recording does not constitute a persistent
disruption of the proceedings.
6.7.8 Upon request by a Board member or District staff, audio and/or
video tape recordings of a closed session of a Board meeting may be made upon
approval by a majority of the Board. Recordings made during closed sessions are
deemed net to be p bliG re exempt from public disclosure.
6.7.9 Any recording of an open and public meeting made for whatever
purpose by or at the direction of the District shall be subject to inspection pursuant to the
California Public Records Act, and may be erased or destroyed Ithirty (30) days after the Commented [KFC30]: Does the District have a records
recording, but not before the official meeting Minutes have been adopted by the Board. retention policy? 30 days seems pretty short to retain
public records. Most local agencies have a minimum of
Upon request by a Board Member or District staff, specific recordings may be held for a two years.
longer period of time upon approval by a majority of the Board.
6.8 Audio and Video Recordings of Board Meetings
6.8.1 Members of the public can make an appointment with the Clerk of
the Board to listen to or view recordings during regular business hours (8:00 A.M. - 5:00
P.M.), Monday through Friday, relative to staff time and District priorities. An electronic
device and a location to listen to or view a recording will be made available by the
District without charge to the person(s) requesting access to the recordings.
Page 46 of 51
South Tahoe Public Utility District
Board Policy Manual
6.8.2 Members of the public may request copies of available meeting
recordings. The fee for reproduction shall be paid in advance, based on an estimate of
the hourly wage of the person reproducing the recording plus a charge for the actual
cost of any digital materials such as -a thumb drive or disc. Postage fees incurred in
mailing such copies shall also be charged to the requestor.
7.0 SOCIAL MEDIA POLICY
7.1 Purpose
7.1.1 The purpose of this Social Media Policy is to (1) establish parameters
on the creation and use of the District sponsored social media sites, (2) provide
guidance to employees and Board members regarding their personal use of social
media in ways that intersect with their District employment, and (3) outline policy for
external use of the District's social media sites.
7.1.2 All use of social media should be consistent with applicable District,
State, and Federal laws, regulations and policies, as well as the guidelines in this
document. This includes the District's Information Technology Policy and Procedures
and the applicable Memorandum of Understanding.
7.2 Personal Use of Social Media
7.2.1 Many District employees and Board members use personal social
media sites. These sites should remain personal in nature (i.e. be used only in a personal
capacity rather than an official one) and be used to share personal opinions or non -
work related information. Following this principle helps ensure a distinction between
sharing personal and District views. District employees and Directors shall not use their
District email account or password in conjunction with a personal social networking or
social media site.
7.2.3 District employees are prohibited from the personal use of social
media during work time or using District electronic resources. Further, District employees
are prohibited from representing themselves, impliedly or expressly, as presenting the
opinions or positions of the District unless authorized to do so in advance by the General
Manager in writing. Employees are also prohibited from using personal social media to
divulge the District's intellectual property, trade secret information, or confidential
business information (including personal and confidential personnel information and/or
safety information that may put employees or the public at risk of harm), or in ways that
violate the District's policies (including but not limited to those that prohibit harassment
or retaliation). The prohibitions in this Policy are not intended to prohibit lawful speech
about matters of public concern or collective employee discussion about terms and
conditions of employment. In short, Employees are expected to be attentive and
careful in their use of social media and to use good judgment. District personnel who
identify themselves as District employees on their personal social media sites should
assume that their speech and related activity on those sites may reflect upon the
District and should tailor their use accordingly.
Page 47 of 51
South Tahoe Public Utility District
Board Policy Manual
7.2.4 It is best for Directors to take a cautious approach when
commenting, liking or sharing District -related content on social media. It is possible to
unintentionally violate the Brown Act by conducting a serial meeting on social media.
Multiple Directors liking, retweeting and/or commenting on other Director's sites and
posts may inadvertently create an actual or perceived serial meeting.
7.2.5 Directors who decide to have personal social media sites and/or
who decide to comment on posts about official District business should adhere to the
following general principles:
(1) State your name and, if relevant, role when discussing District
business;
(2) Use a disclaimer such as: "The postings on this site are my own
and do not represent the opinions of the South Tahoe Public
Utility District"; and,
(3) Avoid commenting on the District's social media sites.
7.3 District use of Social Media
7.3.1 The District welcomes employees to submit proposed content for
the District's website or social media sites to the General Manager, or to staff
specifically designated and authorized by the General Manager who manage such
accounts. However, only the General Manager or such designated and authorized
personnel may publish content to a District web site or social media site. Unauthorized
usage of or posting to the District's website or social media accounts, and/or violation
of this Section 7, can be grounds for disciplinary action up to and including termination.
7.3.2 All District -related communication through its social media sites
must remain professional in nature. Information posted on social media must be
presented following professional standards for good grammar, spelling, brevity, clarity
and accuracy, and avoid jargon, obscure terminology, or acronyms. Social media
accounts should be registered under the District's social media email address
(SocialMedia@stpud.dst.ca.us).
7.3.3 District social media sites shall not be used for any of the following:
(1) For endorsing political candidates;
(2) For conducting private commercial transactions or engaging in
private business activities;
(3) For endorsing or recommending any private business; and,
(4) For posting of personal commentary on District policy
7.3.4 Additionally, the following types of communications are prohibited:
Page 48 of 51
South Tahoe Public Utility District
Board Policy Manual
(1) Profanity, obscenity, or racist or sexist content or comments, as
well as content likely to discredit the reputation or professional
integrity of the District;
(2) Copyright violations; and,
(3) Confidential or other non-public information.
7.3.5 If an account is used for District purposes, the entire account,
regardless of any personal views, is subject to these best practices guidelines, including
open records provisions.
7.3.6 Re -posting or sharing content from an appropriate outside source
can be a useful tool in informing the public about District activities. When using a District
account to share content from an outside source:
(1) Thoroughly read information/stories in links before sharing;
(2) Clearly identify the source; and ,
(3) Ensure content being shared promotes or highlights the District
in a positive manner.
7.3.7 Social media sites offer ample opportunities for the District to
interact with the public. The District's policy is that questions or factually inaccurate
comments posted to District sponsored media sites should be answered or corrected by
designated District staff as soon as possible. Responses should be professional,
conversational, accurate and positive no matter how the original question or comment
was phrased.
7.3.8 Following or liking a page or account on social media can be
perceived as an endorsement and should only be done when it fits the following
criteria:
(1) Other regional governments or quasi -governmental agencies
relevant to the District;
(2) Topically appropriate and recognized local, regional, state of
national organizations (such as Association of California Water
Agencies);
(3) Event or program pages of District co -sponsored events or
programs; and,
(4) Relevant media outlets (local, regional, state, or trade).
Page 49 of 51
South Tahoe Public Utility District
Board Policy Manual
7.3.9 All District -sponsored social media sites must contain the following
disclaimer and public comment policy, to the degree permitted by the host. The legal
disclaimer should be posted in an area on the social media site that is static to the
degree permitted by the social media site.
"Using this page indicates your agreement with South Tahoe Public Utility
District's Public Comment Rules* which contain important conditions and
restrictions. If you do not agree, please refrain from using this page."
*Public Comment Rules (link to District webpage with Public Comment Rules and
Disclaimer featured in Section III. External Use Social Media Policy)
7.3.10 All comments or posts made to District account walls or pages are
public, not private. In the spirit of transparency at the District:
(1) Social media posts and comments that adhere to the External
Use Social Media Policy will be left on the social media page for
as long as the social media provider's policy allows; and,
(2) Account administrators who receive messages through the
private message service offered by the social media site should
encourage users to contact them at a public e-mail address
maintained by the District.
7.4 External Use Social Media
7.4.1 All District -sponsored social media sites should contain a link to the
following disclaimer and public comment rules on the District's website, to the degree
permitted by the social media site.
7.4.2 The purpose of comment -enabled social media sites is to facilitate
a polite and constructive dialogue between District and its customers on matters of
public interest. The District's social media sites serve a limited public forum and all
content published is subject to monitoring. User -generated posts will be rejected or
removed (if possible) when content:
(1) Is off -subject or out of context;
(2) Contains obscenity or racist, sexist, or derogatory content or
personal attacks;
(3) Contains personal identifying information or sensitive personal
information;
(4) Contains offensive terms that target protected classes;
Page 50 of 51
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Board Policy Manual
(5) Is threatening, harassing or discriminatory;
(6) Incites or promotes violence or illegal activities;
(7) Contains information that reasonably could compromise
individual or public safety;
(8) Advertises or promotes a commercial product or service, or any
entity or individual; or,
(9) Promotes or endorses political campaigns or candidates.
7.4.3 The District's social media sites are subject to applicable public
records laws. All comments or posts made to District account walls or pages are public,
not private. The District is responsible for responding completely and accurately to any
public records request.
7.4.4 The District's social media sites are produced and maintained by
the District. Links to other internet sites should not be construed as an endorsement of
the views contained therein. The District does not control or guarantee the accuracy,
relevance, timeliness or completeness of information contained on a linked website.
The District does not endorse the organizations sponsoring linked websites or the views
they express or the products/services they offer. The District cannot and does not
authorize the use of copyrighted materials contained in linked websites. Users must
request such authorization from the sponsor of the linked website. The District will not be
responsible for content posted by any user in any forum, message board, wall, tweet or
other area within the Web Communications host. Opinions expressed by visitors to the
District's social media pages do not reflect the opinions of the District.
If a user does not agree to these terms, the individual should not use the District's
sponsored social media pages as a violation of these terms may lead to legal liability.
Page 51 of 51
General Manager
Paul Hughes
5outh Tahoe
Directors
NiHaven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6c
TO: Board of Directors
FROM: Ryan Lee, Customer Service Manager
MEETING DATE: October 19, 2023
ITEM - PROJECT NAME: Liability Claim Against South Tahoe Public Utility District
Received from Ashley Nichols
REQUESTED BOARD ACTION: Consider the Claim against South Tahoe Public Utility District
for losses allegedly sustained by Ashley Nichols and direct the Joint Powers Insurance
Authority (JPIA) to resolve the Claim.
DISCUSSION: The Claimant, Ashley Nichols, filed a Claim against the District on October
3, 2023, for alleged damages related to lost revenue at her business. The Claimant
alleges that the District's Ham Lane Waterline Replacement Project caused greatly
diminished access to her retail business, resulting in lost sales revenue in September and
October 2023.
The Claim alleges ongoing damages currently estimated to be around $30,000.00 for
the mitigation of lost sales revenue. The Claimant did provide sales records
demonstrating significantly reduced sales during the Ham Lane Project, as compared
to the same time period in 2022 and 2021. The District initially planned to complete this
project in July 2022 but rescheduled it for September 2023 after Labor Day to minimize
the impact on the Claimant's business.
The JPIA has reviewed this Claim and recommends that the District reject the Claim on
the grounds that the District has an obligation to maintain its water infrastructure and
protect water quality, that public works projects by nature have unavoidable impacts
which the District is not able to fully mitigate, and that the District is not liable for the
unavoidable impacts of completing capital maintenance projects.
The District can reject a Claim, allow a Claim, reject or allow a Claim in part, or
compromise a Claim. If the District does not take action on the Claim within the six-
month timeframe, the Claim is deemed rejected on the last day of that period. Once
the Claim is deemed rejected, the Claimants may file a lawsuit. If written notice is not
given that the Claim was rejected or deemed rejected, a two-year statute of limitations
applies to the Claim. In contrast, rejection of the Claim coupled with a notice of
rejection triggers a shorter six-month limitations period in which to file a lawsuit.
Ryan Lee
Page 2
October 19, 2023
Staff recommends that the District reject the Claim and request the JPIA to resolve the
Claim.
SCHEDULE: Upon Board Recommendations
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Nichols Claim for Damages
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES lklft
CHIEF FINANCIAL OFFICER: YES
NO
i`► 01
CATEGORY: Water
Claim Form
(A claim shall be presented by the claimant or by a person acting on his behalfMENNEN
)
NAME OF DISTRICT: South Tahoe Public Utility District
Claimant name, address (mailing address if different). phone number, social secunty number, e-mail address, and date of birth
Effective January 1 2010 the Medicare Secondary Payer Act (Federal Law) requires the D,stnct/Agency to report all claims involving
payments for bodily injury andior medical treatments to Medicare As such, if you are seeking medical damages 4tie MUST have both your
Social Security Number and your date of bush
Name: 1. l 1 1n Phone Number
Address(es) )V 1 Social Security No oil
Date of Birth
E-mail
2 List name address and phone number of any witnesses.
Name
EAiic A,
Address:
Phone Number.
3 I List the date, time, place, and other circumstances of the occurrence or transaction, which gave rise to the claim asserted
Date `'/J q
Time: fi 11 �
Place
Tell WhafHappened (give complete information)
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NOTE: Attach arty photographs you may have regarding this claim.
4 I Give a general rescriptlon of the indebtcirie:,e., obligation, injury, damage, or loss incurred so far as it may be known at the time of
presentation of the claim
tS Illness db�n riaj�
Ccsh �-
5 I Give the name or names of the public employee or employees causing the Injury. d
, or loss, if known.
6 The amount claimed if it totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim including the estimated
amount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim together with the
basis of computation of the amount claimed. If the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included
in the claim. However, it shall indicate whether the claim would be a limited civil case.
Date.ou It
Time W'
Signature
NSWER ALL QUESTIONS. OMITTING INFORMATION
KE YOUR CLAIM LEGALLY INSUFFICIENT!
Claim Form
IA Haim shall be presented by the tlaimafd or h a
Y plrsdn etling on his behalf)
NAME OF DISTRICT: South Tahoe Public Utility DI$alCr
Clarmanl name adil (mailing address kismeart), phone number. Mai security number, email address, anddateotbrda.
Fna,:ere January 1 7010. Me Madirem
Secondary Player Ad fRoodimer Lir,,)
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Name: Ashley Nichols
Phone Number:
Add
sodw securey No.:
0.b of BiM
Email
2 List nano, address, and phone number of any wmnesee
Name: All of this infomnatbn is adachad on eroMer shoat
Address:
Phone Number
3 Lou the Cab. tens, plate, fund other cirarmsp of the ocarrenre urearearesim. aNidr
laaw r'ne bfhetlakn McNd.
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Tell MTet Meppened (give damplam inbrmaden):
All this information is attached on another shear
4 ve a general desrnptgn of Me indebtedness, obligation, injury, damage, or may InCurrad m bras d
Presentation of free dawn
nraY be Mown at Ills aTm of
All of this information is attached on another sheet
5 I (1 me name or names of Ma pudic attributes of employees during the brjury, damage, or loss, k known.
All of this information is attached on another sheet
5 The amount claimed it d locale kas than ran thousand dollars ($10,000) as of the date of presentation N Me
amount of airy prospective injury, damage or kiss, insurer as d may be Moral at Me lima of Me preunlation
m im e of computation of Me anqunr darned. If the amloum darned exaMa ten MW381d doNm (310,000),
In Me claim. However, ksaall iMirab whether M! chin vrouk EB a Iim3ed tivll q5e.
AtIgUuA5 In{-ly?"aiflsn. iaaiILIIIes, Cirampbler %vetL
I ate IIZADPT7 Time io/9/xzs SignatureIAfl1Vlf.—
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Ashley Nichols
Section 2
All of my employees have been affected by this project and are witness to what it has done to
business. Our UPS and FedEx drivers have also been witnessing to the lack of access, closed
days, having to leave tags or send things back. If you need names and numbers let me know.
Section 3
Date. Time. Place:
The work is being done on Ham Lane by STUPD. Ham lane is where my employee parking,
customer parking, and main shop entrance is located. The road leading into Ham Lane is small
and narrow, you can hardly fit 2 cars at the entrance (one leading in from highway 50 and one
going out) which makes it impossible to safely get in and out of when there is work being done,
when there is a hole in the road, or strange materials, cones, or men working in holes. The work
has been off and on for weeks, beginning in mid -September and continuing into October.
September 14' we closed early
September 19t'', we closed completely.
September 20' there was a "road closed to thru traffic sign up" we closed the shop that day
September 26' September 28th there were holes dug up in the driveway, halfway exposed with
cones left over the holes. The driveway entrance had pieces of material sticking out of the
ground, cones around it. There were work trucks parked all over the lot, and people in and out all
day, basically making it a non-inviting/unsafe atmosphere for the customers to pull their cars
into. It was a construction zone for 3 days. We lost entire days sales on all those days.
October 2°d- closed completely
October 3ra_ 8tn work going on throughout the week, trucks in and out, holes exposed,
October 9t"- closed completely, no access to the road, "closed signs" posted in front of Ham Ln
October 10' — we will most likely be closed, given there are 3 giant holes in the driveway. TBA
*No ETA on the completion date**
What Happen:
When this project started, we were told it would last a couple weeks and that it would not block
access to our business. Instead, this project has lasted for 3+ weeks and access to our business
has been completely blocked for 8 full days and unsafe/undesirable for our customers during the
entire project, which has lasted 17 days so far. Our parking lot has turned into a construction site,
with tractors and semi -trucks, work trucks, material delivery, staged and stations trucks (multiple
at once) cones and holes in the ground. Some days the project has completely closed our road, or
access to our road (which is where our front entrance is, where our customers and employees
park) This past week the holes in the ground in the parking lot have been left half covered, and
half of the driveway entrance has been blocked with exposed materials sticking out of the ground
in the front entrance. For weeks, there have been STUPD workers and equipment in and out of
our parking lot. Taking up the entire parking lot with their work vehicles and equipment, holes in
the ground all the way from the front to the rear of the lot, cones blocking the entrance and the
parking spots, tools and tractors running, the scene is not inviting and people do not stop to come
in, additionally the road has been completely blocked to the public.
Section 4
September is historically one of our slowest months out of the year, so being closed is a great
loss for us. We have a very high rent payment on the building and are only able to maintain that
and payroll with daily sales this time of year. Our employees are already working minimal hours
until the snow season picks up and losing these hours has been very hard on them. As we
continue losing sales and having to close the shop, we are reaching a point where we cannot keep
up with our financial obligations because every day counts so much to our ability to survive. The
loss is adding up quickly. I am asking for this claim to be split into 2 claims: September and
October so that we can make payroll this week and be able to pay obligations we are unable to
make due to no fault of our own.
Moving into October: same scene as I described above, but the loss is calculating much faster
because October is usually when we start selling snow gear and sales are higher than September.
In addition, our mail, UPS, FedEx delivery drivers do not have access to the road and/or we have
had to close and miss out on deliveries, some even being sent back to our vendors. October is our
biggest month of receiving winter inventory shipments, so being there to receive them, input
them and get the product on the floor is super important to our business.
Section 5
No employee is at fault. It's a matter of our customers losing access to our business for weeks on
end with no financial compensation.
Section 6
Our average daily sales for previous Septembers (2022 and 2021) were $1,833
We were forced to be closed for 6 full days in September due to this project, averaging $1,833
per day which totals $11,000 for September loss of sales, this still puts us below our Average
monthly total for September.
On average our daily sales for previous Octobers (2022 and 2021) were $2,450 and we are down
$14,823.60 so far this month, not including October 1 Oth„ which from the looks of things we will
be closed completely. This is the first October in 4 years we have not sustained very consistent
sales. The daily loss is getting unmanageable. Being closed COMPLETELY right now due to
this project is very hard on our business, and we cannot sustain even one more day like this.
We estimate our total loss so far (including October 1 Oth, if we are forced to close) to be $28,273.
I am not sure how much longer this project will continue, so its hard to estimate total loss until it
is complete. I am asking for the loss of sales, because without sales our small business is
unsustainable. I am asking for some sort of grace with an expedited pay out even if it's a partial
amount if my business is forced to be closed and make no money day after day, so that I can pay
my employees and my bills, utilities, vendors.... everyone waiting to be paid.
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General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
MCK Haven
Shane Romsos
David Peterson
KellY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 12a
Board of Directors
Ryan Lee, Manager of Customer Service
October 19, 2023
Conference with Legal Counsel - Potential Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Government Code Section 54956.9(d) (2) of the California
Government code, Closed Session may be held for a conference with legal counsel
(one case) Claim of Ashely Nichols.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES__ NO
CHIEF FINANCIAL OFFICER: YES NO
CATEGORY: General
General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
NicK Haven
Shane Romsos
David Peterson
KellY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 12b
Board of Directors
Paul Hughes, General Manager
October 19, 2023
Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(d) (1) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South
Tahoe Public Utility District; et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES-7W7 NO
CATEGORY: General
General Manager
Paul Hughes
■
TO:
FROM:
MEETING DATE
ITEM - PROJECT NAME
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 12c
Board of Directors
Paul Hughes, General Manager
October 19, 2023
Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct staff
DISCUSSION: Pursuant to Section 54956.9(d) (1) of the California Government
Code, Closed Session may be held for conference with legal counsel regarding
existing litigation: False Claims Act Case: United States, the States of California,
Delaware, Florida, Nevada, and Tennessee and the Commonwealths of
Massachusetts and Virginia ex rel. John Hendrix v. J-M Manufacturing Company,
Inc. and Formosa Plastics Corporation, U.S.A., Civil Action No. ED CV06-0055-GW,
United States District Court for the Central District of California.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION -
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES_
NO
NO
CATEGORY: Water