12-21-2023CSC U-'Lrr r V
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
December 21, 2023
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: Paul Hughes, Andrea Salazar, Keith Collins, Melonie Guttry, Shannon Chandler, Ryan Lee, Greg
Dupree, Chris Stanley, Trevor Coolidge, Stephen Caswell, Vincent Stagnaro, Mark Seelos, Heidi Baugh
Brent Goligoski, Shelly Thomsen, Buck McClelland, Megan Colvey, Taylor Jaime, Donielle Morse
Guests: Heidi Mayerhofer, Senator Marie Alvarado-Gil's Office
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: Heidi Mo erhofer from Senator Alvarado-Gil's Office introduced
herself as the Senator's liaison and provided her mobile hours at City Hall. The Board expressed
their appreciation to the Senator's office for all the water bills and her support.
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos Second Haven Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes to
approve the Consent Calendar as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. REBID 2023 ASPHALT PATCHING AND TRENCH PAVING SERVICES BID
(Chris Stanley, Field Operations Manager and Heidi Baugh, Purchasing Agent)
Approved Change Order No. 3 for final quantities for the 2023 season.
REGULAR BOARD MEETING MINUTES: December 21, 2023 PAGE-2
c. DIAMOND VALLEY RANCH ENGINEERING SUPPORT SERVICES
(Mark Seelos, Water Resources Manager)
1) Approved the proposed Scope of Work from JLR Consultants to provide as -needed
consulting support services for operation and reporting of recycled water systems at
Diamond Valley Ranch over a two-year period; and 2) Authorized the General Manager to
execute Task Order No. 1 in an amount not to exceed $125,000 over Fiscal Years 2024 and
2025.
d. SEWER PUMP STATIONS CATHODIC PROTECTION TESTING AND WET WELL CONDITION ASSESSMENT
(Megan Colvey, Senior Engineer)
1) Approved the proposed Scope of Work from JDH Corrosion Consultants, Inc. for corrosion
engineering and condition assessment services for 29 Sewer Pump Stations; and 2) Authorized
the General Manger to execute Task Order No. 10 to the Master Services Agreement with JDH
Corrosion Consultants, Inc. in the amount of $123,800.
e. 2023 LUTHER PASS AND HEAVENLY TANKS REHABILITATION PROJECT
(Brent Goligoski, Associate Engineer)
1) Approved Change Order No. 2 to Farr Construction dba Resource Development Company,
in the amount of $225,490; and 2) Authorized the General Manager to execute Change Order
No. 2.
TALLAC CREEK SEWER PIPELINE PROTECTION PROJECT
(Julie Ryan, Engineering Department Manager)
Approved Change Order No. 3 to Haen Constructors, reducing the contract amount by
$138,901.87 and extending the Contract Time to 473 days.
g. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopted Resolution 3261-23 which incorporates the Pay Listing by Position for the pay listing
effective November 9, 2023.
h. FINANCIAL TRANSACTION AUTHORIZATION
(Greg Dupree, Accounting Manager)
Adopted Resolution No. 3262-23 authorizing certain staff to conduct financial transactions,
superseding Resolution No. 3240-23.
L. LOCAL AGENCY INVESTMENT FUN❑ FINANCIAL. TRANSACTION AUTHORIZATION
(Greg Dupree, Accounting Manager)
Adopted Resolution No. 3263-23 authorizing certain staff to conduct Local Agency Investment
Fund Financial Transactions.
j. TAHOE REGIONAL PLANNING AGENCY CERTIFICATES OF DEPOSIT
(Greg Dupree, Accounting Manager)
Adopted Resolution No. 3264-23 authorizing certain staff to initiate purchase and redemptions
of Certificates of Deposit held by Tahoe Regional Planning Agency, superseding Resolution
No. 3239-23.
k. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $2,927,548.73.
REGULAR BOARD MEETING MINUTES: December 21, 2023 PAGE - 3
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Herbert Walkup Pipeline Replacement Project (Brent Goligoski, Associate Engineer) - Brent Goligoski
provided details regarding the Herbert Walkup Pipeline Replacement Project and addressed
questions from the Board.
Moved Sheehan Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes to 1) Find that the minor irregularities from Vinciguerra Construction, Inc. to be immaterial
and waive the irrigularities; and 2) Award the Contract for the Herbert Walkup Pipeline
Replacement Project to the lowest responsive, responsible bidder Vinciguerra Construction
Inc. in the amount of $5,565,630.
b. Stanford Camp Electrical and Generator Building Emergency Replacement Project (Julie Ryan,
Engineering Department Manager and Trevor Coolidge, Senior Engineer) - Trevor Coolidge provided details
regarding the Stanford Camp Electrical Generator Building Emergency Replacement Project
and addressed questions from the Board. Paul Hu hes provided details regarding the
Emergency Storms Item regarding the work done at Stanford Camp.
Moved Romsos Second Haven Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Yes
to 1) Authorize staff to advertise for bids for the Stanford Camp Electrical and Generator
Building Project; 2) Authorize staff to negotiate and purchase 30kw MTU generator and
accessory components.
c. Board Committees Assignments (Melonie Guttry, Executive Services Manager/Board Clerk) — President
Peterson requested to eliminate Standing Committee: Organizational Structure, Service and
Efficiency; and Ad -Hoc Committee: General Management Recruitment. Additionally, the
primary liaison for City and County Fire Departments will be Director Haven with Director
Romsos as the alternate and Melonie Guttry read the following committee appointments:
STANDING COMMITTEES (Requires noticing prior to meetings)
1) Executive Committee Peterson/Romsos
2) Finance Committee - Peterson/Haven
3) Water and Wastewater Operations Committee - Romsos/Haven
4) System Efficiency and Sustainability Committee - Romsos/Exline
AD HOC COMMITTEES (Temporary in nature; no noticing requirements prior to meetings)
1) Lakeside Park Associates - Sheehan/Romsos
2) Workforce Housing - Romsos/Exline
3) Tahoe Keys Negotiations - Romsos/Exline
LIAISONS (Provides representation upon request by Board President)
1) Alpine County - Romsos
2) ACWA (Association of California Water Agencies) - Peterson
3) CASA (California Association of Sanitation Agencies) - Romsos
4) El Dorado County Oversight Board - Sheehan/Hughes Alternate
5) City and County Fire Departments - Haven/Romsos Alternate
6) El Dorado County - Haven
7) City Council - Exline
REGULAR BOARD MEETING MINUTES: December 21, 2023 PAGE - 4
8) US Forest Service - Romsos
BOARD APPOINTED REPRESENTATIVES (Attends Agency Board Meetings as a voting member)
1) El Dorado Water Agency - Peterson/Sheehan Alternate
2) ACWA/JPIA Board Representative - Peterson/Kauffman Alternate
Moved Sheehan Second Petertson Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Yes to approve Directors as assigned for each committee, liaisons, and Board appointed
representatives for the 2024 calendar year.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Paul Hughes reported regarding the December 13, 2023, El Dorado Water Agency meeting.
Director Sheehan reported regarding the El Dorado County Oversight Committee meeting stating
that standard business was conducted and some surplus equipment will be sold to be used for
affordable housing. Any surplus of funds will be returned in 2024-2025.
8. BOARD MEMBER REPORTS:
Director Sheehan represented the Board at the Employee Communications Committee on
December 13, which was well attended and very informative. There was a great vibe in the room
and the Board received kudos for the good General Manager hire.
9. STAFF/ATTORNEY REPORTS:
Mark Seelos provided a PowerPoint presentation regarding the South Upper Truckee Well Update
and addressed questions from the Board.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update and introduced Andrea Salazar as the Chief Financial Officer
■ The January 4, 2024, Board meeting is being cancelled and the next Board meeting will be
January 18, 2024. A Board Workshop will be included before the January 18th Board meeting.
• Labor negotiations will begin January l Oth. The Compensation Study began December 12th
and he provided details regarding the process.
• The consultant is working on the rate studies and will present in February, 2024.
• Trevor Coolidge provided an update regarding the solar project status.
11. NOTICE OF PAST AND FUTURE MEETINGS EVENTS
ADJOURNMENT: 3:01 p.m.
David Peterson, Board President
South Tahoe Public Utility District
�L
Melanie Guttry, Executiv Services Manager/
Clerk of the Board
South Tahoe Public Utility District