02-01-2024 Regular0 TH TAyo
A�eCr� 1,1TlLITY p STP�G�
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President w BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
February 1, 2024
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:02 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan
Absent: Director Exline
Staff: Paul Hughes, Andrea Salazar, Keith Collins, Melonie Guttry, Shannon Chandler, Julie Ryan, Chris
Stanley, Trevor Coolidge, Liz Kauffman, Heidi Baugh, Star Glaze, Lauren Benefield, Taylor Jamie,
Adrian Combes, Mark Seelos, Bent Goligoski, Megan Colvey, Chris Stanley, Steve Caswell, Ryan Lee,
Vincent Stagnaro, Kyle Ostberg, Jeremy Rutherdale, Shelly Thomsen, Donielle Morse
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Melanie Guttry announced that
Agenda Item 6b - Al Tahoe/Bayview Backup Power and Al Tahoe Well Rehabilitations is
requested to be pulled from the Agenda as it is not ready for consideration.
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos Second Haven Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline Absent
to approve the Consent Calendar with changes as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. AL TAHOE SEWER PUMP STATION SPARE 90hp PUMP
(Jeremy Rutherdale, Field Operations Supervisor)
1) Approved the District Exception No. 2 to Formal Competitive Solicitation: When the item is
required or is economically preferable to match or be compatible with other furnishings,
materials, or equipment presently on hand, and the purchase is made from the manufacturer
REGULAR BOARD MEETING MINUTES: February 1, 2024 PAGE-2
or supplier who supplied other such furnishings, materials, or equipment; 2) Approved the
purchase of a 90hp Flyte Submersible Pump to be used as a spare pump; and 3) Authorized
the purchase from Xylem in the amount of $ 77,632.20, plus sales tax and shipping .
c. 2024 TANK COATINGS TOUCHUP PROJECT
(Megan Colvey, Senior Engineer)
Authorized staff to advertise for bids.
d. 2023 BLACK BART WATERLINE REPLACEMENT PROJECT
(Trevor Coolidge, Senior Engineer)
1) Approved Final Balancing Contract Change Order No. 2 to Vinciguerra Construction, Inc. in
the credit amount of <$162,821.50>; and 2) Authorized the General Manager to approve and
execute the Closeout Agreement and Release of Claims for Vinciguerra Construction Inc. for
the 2023 Black Bart Waterline Replacement Project.
e. PIONEER TRAIL WATERLINE UPGRADE AND IMPROVEMENTS CONSTRUCTION PROJECT LOAN FROM
THE STATE WATER RESOURCES CONTROL BOARD DRINKING WATER STATE REVOLVING LOAN FUND
(Donielle Morse, Grant Coordinator)
Adopted Reimbursement Resolution and Authorizing Resolution to Apply for Pioneer Trail
Waterline Upgrades and Improvements Project Construction Loan from the State Water
Resources Control Board Drinking Water State Revolving Loan Fund.
f. SEPTEMBER 30 2023 FISCAL YEAR TO DATE FINANCIAL STATEMENTS
(Andrea Salazar, Chief Financial Officer)
Received and filed the September 30, 2023, Income Statement and Balance Sheet Reports.
g. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $2,621,386.82.
h. REGULAR BOARD MEETING MINUTES: JANUARY 18, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved January 18, 2024, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Potential adoption of alternative bidding procedures authorized by the Uniform Public
Construction Cost Accounting Act ("UPCCAA") (Keith Collins, General Counsel and Paul Hughes,
General Manager) — Attorney Collins provided details regarding the potential adoption of
alternative bidding procedures authorized by the Uniform Public Construction Cost
Accounting Act which allows the District to adopt higher thresholds for public bidding
requirements. This law allows the District to use its own forces to perform public works projects
that do not exceed $60,000, and to use informal bidding procedures when the project does
not exceed $200,000. Anything over $200,000 would still require formal bidding procedures.
Staff is seeking direction from the Board to move forward with this process and to return with a
Resolution electing to become subject to these streamlined, relaxed procedures, and then
prepare an Ordinance that lays out those informal procedures, making corresponding
changes to the District's Purchasing Policy. Andrea Salazar reported that adoption of this
potential new purchasing process means that the Purchasing, Finance and Accounting
REGULAR BOARD MEETING MINUTES: February 1, 2024 PAGE-3
Departments will need to revise policies and procedures and provide training. In order to be in
full compliance with adoption of this new procedure and process staff are recommending it
be fully implemented by July 1, 2024. By consensus, the Board directed staff to move forward
with this policy implementation and additionally, they thanked staff for moving this forward so
quickly.
b. 2024 Apache Waterline Relocation Project (Taylor Jaime, Staff Engineer) —Taylor Jaime provided
details regarding the 2024 Apache Waterline Relocation Project and addressed questions
from the Board.
Moved Haven Second Romsos Peterson Yes Haven Yes Romsos Yes Sheehan Yes Exline
Absent to approve and enter into a Construction and Funding Agreement with the County of
El Dorado to provide for relocation of a waterline in an amount not to exceed $1,495,875.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
President Peterson reported the Board Workshop held just prior to this meeting went well with lots
of good discussion.
S. BOARD MEMBER REPORTS:
None
9. STAFF ATTORNEY REPORTS:
Shelly Thomsen provided an update regarding legislative advocacy. She will be taking a trip to
Washington DC March 12th along with Team Tahoe in hopes to extend the Lake Tahoe Restoration
Act. She will be spending an extra two days there with North Tahoe Public Utility District to meet
with additional legislators. She is planning another trip to Sacramento in mid -March to meet with
local legislators.
Mark Seelos provided a PowerPoint presentation regarding the State of the Groundwater Basin
Water Year 2023 and addressed questions from the Board.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update, announcing that Phil Trella was hired as Chief Plant Operator
• Reminded the Board that a Water Rights Presentation will be held February 15th at Noon.
11. NOTICE OF PAST AND FUTURE MEETINGS EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 2:46 p.m.
President Peterson recused himself at 2:57 p.m_
RECONVENE TO OPEN SESSION: 3:06 P.M.
President Peterson rejoined the meeting at 3:06 p.m.
a. Government Code Section 54956.9(d) (1)/Conference with Legal Counsel - Existing Litigation
regarding El Dorado County Superior Court Case 23CV1396, Scott Gabler vs. South Tahoe
Public Utility District
No reportable Board Action
REGULAR BOARD MEETING MINUTES: February 1, 2024 PAGE - 4
b. Government Code Section 54957.6(a)/Conference with Labor Negotiators regarding
Memorandum of Understanding with Stationary Engineers, Local 39. Present at this Closed
Session will be Agency Negotiators: Paul Hughes, General Manager; Andrea Salazar, Chief
Financial Officer; Liz Kauffman, Human Resources Director.
No reportable Board Action
c. Government Code Section 54957.6 (a) /Conference with Labor Negotiators regarding
Memorandum of Understanding with the Management Group. Present at this Closed Session
will be Agency Negotiators: Paul Hughes/General Manager; Andrea Salazar, Chief Financial
Officer; and Liz Kauffman, Human Resources Director.
No reportable Board Action
ADJOURNMENT: 3:07 P.M.
avid Peterson, Board President
South Tahoe Public Utility District
Melonie Gutt,ry, Executive Se&ices Manager/
Clerk of the Board
Sou,'h=Tahoe Public Utility District