2024.03.21 District Board Agenda Packet 03-21-24IeeWer . 1950 YJa
SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, March 21, 2024 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, President
Nick Haven, Director
BOARD MEMBERS Kelly Sheehan, Director
Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non -agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes, and no more than four individuals shall address the some subject.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. ITEMS FOR BOARD ACTION
a. 2024 Filters No. 3 and No. 4 Rehabilitation Project
(Megan Colvey, Senior Engineer)
1) Find minor irregularities in the bid from ERS Industrial Services, Inc. to be immaterial
and waive immaterial irregularities; and 2) Award the 2024 Filters Rehabilitation Project
to the lowest responsive, responsible bidder, ERS Industrial Services, Inc. in the amount of
$1,286,870.
b. Tahoe Keys Pump Station Replacement Project
(Adrian Combes, Director of Operations)
Approve Change Order No. 2 to T&S Construction in the amount of $233,169.39.
7. PRESENTATION
Diamond Valley Ranch and Alpine Trails Association (Jason Glaze, Water Reuse Lead Person)
8. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
REGULAR BOARD MEETING AGENDA - March 21, 2024 PAGE - 2
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
a. Staffing Update
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
03/07/2024 - 2:00 p.m. Regular Board Meeting at the District
03/12/2024 -1 1:00 a.m. Finance Committee Meeting at the District
03/13/2024 -10:00 a.m. El Dorado Water Agency Board Meeting in Placerville
03/18/2024 - 3:30 p.m. Operations Committee Meeting at the District
03/19/2024 -1 1:30 a.m. Budget Workshop at the District
03/20/2024 - 3:00 p.m. System Efficiency and Sustainability Committee Meeting at the District
Future Meetings/Events
04/04/2024 - 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed - three minute limit.)
a. Pursuant to Section 54956.9(d) (1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
b. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
c. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; and Liz Kauffman, Human Resources
Director.
ADJOURNMENT (The next Regular Board Meeting is Thursday, April 4, 2024, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during "Comments from
the Audience;" however, action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA - March 21, 2024 PAGE - 3
I�wer 1 9 5 0 '
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, March 21, 2024
ITEMS FOR CONSENT
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continue the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree, Accounting Manager)
Adopt Resolution 3270-24 which incorporates the Pay Listing by Position for the pay listing
effective March 14, 2024.
c. STANFORD CAMP ELECTRICAL AND GENERATOR BUILDING EMERGENCY REPLACEMENT PROJECT
(Trevor Coolidge, Senior Engineer )
(1) Approve proposal from Water Systems Consultants, Inc. (WSC) to provide permitting
support, engineering service, and construction support of the emergency replacement of the
Stanford Camp Electrical and Generator Building; and (2) Authorize the General Manager to
execute Task Order No. 313 with WSC in the amount of $135,927.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $1,628,383.74.
e. REGULAR BOARD MEETING MINUTES: March 7, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve March 7, 2024, Minutes
General Manager
Paul Hughes
Directors
Nick Haven
uth T
Shane Romsos
David Peterson
Public Utility D15trict
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: March 21, 2024
ITEM - PROJECT NAME: Winter Storms Emergency Response
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
continue the emergency action to respond to the Winter Storms Emergency pursuant to
Resolution No. 3242-23.
DISCUSSION: The Board declared the Winter Storms Emergency Response as an
emergency on March 16, 2023. District staff will provide an update to the Board
regarding the status of the emergency.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
response to the Winter Storms Emergency.
As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of
emergency throughout California to support the recent winter storm events that hit the
state. These storms caused widespread damage and disruption with heavy snow,
freezing temperatures, and strong winds causing avalanches, debris flow, and flooding
across the state. The emergency proclamation provides critical support for emergency
relief efforts, including assistance for local response efforts to address the impacts of the
winter storms.
The District has proactively tracked its storm -related expenses, including labor, parts,
fuel, materials, and contractor assistance. Given the significant costs associated with
responding to, and recovering from, these events, the District will be seeking
reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance
Program. Under this program, eligible costs may be reimbursed at a 75 percent state,
and 25 percent local, cost share.
Paul Hughes
March 21, 2024
Page 2
SCHEDULE: N/A
COSTS: $1,400,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3242-23
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
091
CATEGORY: Sewer/Water
General Manager
Paul Hughes
■
TO:
FROM:
MEETING DATE
ITEM - PROJECT NAME
5outh Tahoe
Directors
Nici< Haven
Shane'12,omsos
Utility District
KellyPeterson
DavPublic
eIIY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4b
Board of Directors
Greg Dupree, Accounting Manager
March 21, 2024
CaIPERS Required Pay Listing by Position
REQUESTED BOARD ACTION: Adopt Resolution 3270-24 which incorporates the Pay Listing
by Position for the pay listing effective March 14, 2024.
DISCUSSION: California Public Employee's Retirement System (CaIPERS) requires each
revision of a combined salary schedule listing all positions at the District be formally
adopted by the Board of Directors. The listing must be retained by the District and must
be available for public inspection for not less than five years. This revision includes a
journey level classification of Administrative Analyst/Assistant Clerk of the Board to be
added to the Administrative Assistant/Assistant Clerk of the Board, creating a flexibly
staffed classification.
SCHEDULE: Post Pay Listing effective March 14, 2024, on website upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3270-24; CaIPERS Pay Listing by Position 03-14-24
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES — NO
CHIEF FINANCIAL OFFICER: YES / NO
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RESOLUTION NO. 3270-24
A RESOLUTION BY THE BOARD OF DIRECTORS
OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FORMALLY
ADOPTING PAY LISTING BY POSITION FOR THE
EFFECTIVE DATE OF March 14, 2024
WHEREAS, the Board of Directors of South Tahoe Public Utility District and the
Board of Administration of California Public Employees' Retirement System entered
into a Contract, effective June 19, 2003, and amended effective April 19, 2007,
providing for the participation of said public agency in the California Public
Employees' Retirement System; and,
WHEREAS, the Government Code and CCR, Title 2, Section 570.5 requires that
one combined pay schedule, adopted by the Board of Directors, for every
employee position, including the Board of Directors, be made available for public
inspection and retained for not less than five years; and
WHEREAS, the South Tahoe Public Utility District corrected Pay Listing by Position
for the effective date of March 14, 2024, is incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of South Tahoe Public
Utility District hereby formally adopts the above -mentioned Resolution No. 3270-24
for the effective date of March 14, 2024.
WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
Resolution was duly and regularly adopted and passed by the Board of Directors
of the South Tahoe Public Utility District at a Regular meeting held on the 21 st day
of March, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
Melonie Guttry, Clerk of the Board/
Executive Services Manager
South Tahoe Public Utility District
David Peterson, Board President
South Tahoe Public Utility District
ANNUAL SALARY SCHEDULE
EFFECTIVE March 14, 2024
MINIMUM
MAXIMUM
ANNUAL
ANNUAL
ACCOUNT CLERK 1
$
53,458
$
68,227
ACCOUNT CLERK II
$
59,629
$
76,104
ACCOUNTING MANAGER
$
125,908
$
160,694
ACCOUNTING SUPERVISOR
$
86,917
$
110,930
ACCOUNTING TECH 1
$
60,447
$
77,147
ACCT TECH I I/G RANT ASST
$
66,494
$
84,866
ADMINISTRATIVE ANALYST/ASST CLERK OF THE BOARD
$
74,692
$
95,329
ADMINISTRATIVE ASST/ASST CLERK OF THE BOARD
$
64,562
$
82,399
ASSET MANAGEMENT ANALYST 1
$
65,560
$
83,673
ASSET MANAGEMENT ANALYST II
$
87,857
$
112,130
ASSET MANAGEMENT ANALYST I-Y RATE
$
103,557
$
103,557
ASSOCIATE ENGINEER
$
109,157
$
139,315
ASST GENERAL MANAGER
$
178,938
$
228,375
CHIEF FINANCIAL OFFICER
$
167,128
$
213,302
CHIEF PLANT OPERATOR
$
109,937
$
140,310
COMPUTER AIDED DESIGN ANALYST 1
$
65,560
$
83,673
COMPUTER AIDED DESIGN ANALYST 11
$
87,857
$
112,130
CONTRACTS SPECIALIST
$
70,459
$
89,926
CUSTOMER ACCOUNTS SPECIALIST
$
66,788
$
85,240
CUSTOMER SERVICE MANAGER
$
121,868
$
155,538
CUSTOMER SERVICE REP 1
$
51,236
$
65,392
CUSTOMER SERVICE REP 11
$
57,155
$
72,945
CUSTOMER SERVICE SUPERVISOR
$
86,917
$
110,930
DIRECTOR OF OPERATIONS
$
174,689
$
222,952
DIRECTOR OF PUBLIC AND LEGISLATIVE AFFAIRS
$
121,363
$
154,894
ELECTRICAL/INSTR SUPERVISOR
$
115,341
$
147,207
ELECTRICAL/INSTR TECH 1
$
71,774
$
91,604
ELECTRICAL/INSTR TECH 11
$
83,714
$
106,842
ENG/CAD/GIS ANALYST 1
$
65,560
$
83,673
ENG/CAD/GIS ANALYST 11
$
87,857
$
112,130
ENGINEERING DEPT MANAGER
$
170,986
$
218,226
ENGINEERING INSPECTOR 1
$
60,187
$
76,816
ENGINEERING INSPECTOR I - Y Rate
$
95,294
$
95,294
ENGINEERING INSPECTOR 11
$
80,656
$
102,940
ENGINEERING INSPECTOR III
$
92,782
$
118,416
EXECUTIVE SERVICES MANAGER
$
110,538
$
141,077
FIELD OPERATIONS MECHANICAL TECHNICIAN 1
$
58,103
$
74,156
FIELD OPERATIONS MECHANICAL TECHNICIAN 11
$
71,110
$
90,756
Effective 03/14/2024
ANNUAL SALARY SCHEDULE
EFFECTIVE March 14, 2024
FIELD OPERATIONS MECHANICAL TECHNICIAN LEAD
FIELD OPERATIONS MECHANICAL TECHNICIAN SUPERVISOR
FINANCE ASST
GENERAL MANAGER
GRANT ASSISTANT
GRANT COORDINATOR
GRANTS SPECIALIST
HR ANALYST
HR COORDINATOR
HUMAN RESOURCES DIRECTOR
INFO TECHNOLOGY MANAGER
INSPECTIONS SUPERVISOR
INSPECTOR I
INSPECTOR II
IT BUSINESS ANALYST I
IT BUSINESS ANALYST II
IT SYSTEMS SPECIALIST I
IT SYSTEMS SPECIALIST II
LAB ASST
LAB DIRECTOR
LAB TECH I
LAB TECH II
LT LAB QUALITY CONTROL OFFICER
MAINT MECHANIC TECH I
MAINT MECHANIC TECH II
MAINTENANCE SUPERVISOR
MANAGER OF FIELD OPERATIONS
MANAGER OF PLANT OPERATIONS
METER SERVICE TECH
NETWORK/TEL SYS ADMIN I
NETWORK/TEL SYS ADMIN II
OPERATIONS SUPERVISOR
OPERATOR IN TRAINING
PART TIME PERMANENT I
PART TIME PERMANENT II
PLANT OPERATOR I
PLANT OPERATOR I - Y RATE
PLANT OPERATOR III
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 83,080
$
106,033
$ 98,754
$
126,037
$ 64,562
$
82,399
$ 230,814
$
294,584
$ 66,494
$
84,866
$ 106,412
$
135,811
$ 79,809
$
101,859
$ 74,692
$
95,329
$ 64,562
$
82,399
$ 138,504
$
176,769
$ 136,802
$
174,598
$ 92,328
$
117,836
$ 65,565
$
83,679
$ 77,276
$
98,626
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 70,826
$
90,394
$ 83,036
$
105,977
$ 53,643
$
68,463
$ 112,741
$
143,890
$ 66,851
$
85,321
$ 78,574
$
100,282
$ 37,738
$
48,165
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 106,697
$
136,175
$ 139,982
$
178,656
$ 137,339
$
175,283
$ 65,565
$
83,679
$ 95,476
$
121,854
$ 102,427
$
130,726
$ 91,120
$
116,295
$ 29,183
$
29,183
$ 15,485
$
19,763
$ 19,830
$
25,309
$ 62,281
$
79,488
$ 85,245
$
85,245
$ 78,719
$
100,468
Effective 03/14/2024
ANNUAL SALARY SCHEDULE
EFFECTIVE March 14, 2024
PRINCIPAL ENGINEER
PURCHASING AGENT
SEASONAL
SENIOR CUSTOMER SERVICE REP
SENIOR ENGINEER
SHIPPING AND RECEIVING CLERK
STAFF ENGINEER I
STAFF ENGINEER II
STUDENT HELPER
UNDERGROUND REPAIR SEWER I
UNDERGROUND REPAIR SEWER II
UNDERGROUND REPAIR SEWER LEAD
UNDERGROUND REPAIR SEWER SUPERVISOR
UNDERGROUND REPAIR WATER I
UNDERGROUND REPAIR WATER II
UNDERGROUND REPAIR WATER LEAD
UNDERGROUND REPAIR WATER SUPERVISOR
UTILITY PERSON I
UTILITY PERSON II
VEHICLE/HVY EQUIP MECH I
VEHICLE/HVY EQUIP MECH II
VEHICLE/HVY EQUIP MECH SUPERVISOR
WATER CONSERVATION SPECIALIST
WATER RESOURCES MANAGER
WATER REUSE LEAD
WATER REUSE LEAD - Y RATE
WATER REUSE MANAGER
WATER REUSE WORKER I
WATER REUSE WORKER II
MINIMUM MAXIMUM
ANNUAL ANNUAL
$ 148,234
$
189,188
$ 110,538
$
141,077
$ 19,830
$
25,309
$ 66,788
$
85,240
$ 125,482
$
160,151
$ 63,634
$
81,215
$ 80,647
$
102,929
$ 92,782
$
118,416
$ 15,485
$
19,763
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 51,487
$
65,712
$ 63,611
$
81,186
$ 76,215
$
97,272
$ 97,646
$
124,624
$ 45,152
$
57,627
$ 53,711
$
68,550
$ 61,109
$
77,993
$ 71,938
$
91,813
$ 97,646
$
124,624
$ 69,792
$
89,074
$ 125,482
$
160,151
$ 76,215
$
97,272
$ 113,037
$
113,037
$ 125,482
$
160,151
$ 51,487
$
65,712
$ 63,611
$
81,186
Effective 03/14/2024
General Manager
Paul Hughes
Directors
Nick Haven
uth T
Shane Romsos
David Peterson
Public Utility D15trict
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Trevor Coolidge, Senior Engineer
MEETING DATE: March 21, 2023
ITEM - PROJECT NAME: Stanford Camp Electrical and Generator Building
Emergency Replacement Project
REQUESTED BOARD ACTION: (1) Approve proposal from Water Systems Consultants, Inc.
(WSC) to provide permitting support, engineering service, and construction support of
the emergency replacement of the Stanford Camp Electrical and Generator Building;
and (2) Authorize the General Manager to execute Task Order No. 3B with WSC in the
amount of $135,927.
DISCUSSION: The District owns and maintains three electric Sewer Pump Stations and
an Electrical and Generator (E&G) Building at Fallen Leaf Lake. On March 10, 2023, the
E&G Building was destroyed by an avalanche that occurred adjacent to Standford
Camp when several inches of rain fell on an already heavy snowpack. Staff has since
installed temporary service to the pump stations; the replacement project will complete
a permanent replacement outside of the avalanche area. Based on their prior
knowledge of the site, Staff contacted WSC who recently worked with their electrical
subconsultant, HDR, to assess the electrical systems of the District's field stations,
including Stanford Camp.
WSC worked under an initial task order to develop alternatives for a funding request
from FEMA and subsequently developed plans and specifications that were bid in
January; bids were rejected at the March 7, 2024 Board Meeting. Staff is in the process
of working with WSC to identify possible cost savings and re -bid the project. In addition
to permitting and engineering support services that are required during construction,
the proposal includes a District -Directed services item that will be used for generating a
new bid package for the re -bid. With Board approval, staff will prepare Task Order No.
3B under the existing Master Services Agreement with WSC to be executed by the
General Manager in the Amount of $135,927.00.
Trevor Coolidge
March 21, 2024
Page 2
SCHEDULE: Upon Board Approval
COSTS: $135,927.00
ACCOUNT NO: 10.30.8477 / STFDEG
BUDGETED AMOUNT AVAILABLE: $44,953 (2023/24); $750,000 (2024/25); project is
expected to be funded by FEMA
ATTACHMENTS: Proposal
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES IkL
CHIEF FINANCIAL OFFICER: YES
NO
f'Lo7
CATEGORY: Sewer
Bid & Construction Services Scope of Work I1 WSC
Stanford Sierra Camp Generator Building Replacement Project l I
Overview Description
The following scope of work includes permitting support and engineering services provided
during the bid and construction of the Stanford Sierra Camp Generator Building Replacement
Project (Project) for South Tahoe Public Utility District (District).
Task 1 Project Management and Coordination
1.1 Project Administration
The project administration will include the day-to-day management of the project including the
following tasks:
• Coordinate project team activities including the scheduling of meetings, tracking and
updating of the project schedule, tracking and monitoring of the project budget, and
conformance to contracted scope of services.
• Track and monitor project team performance against budget and schedule.
• Prepare monthly progress reports to be submitted with each invoice.
1.2 Meetings and Coordination
• Hold coordination meetings to review project needs and provide updates to the
District Project Manager. For budgeting purposes, a total of 8 virtual meetings of
30-minute duration for the construction phase.
Deliverables: Monthly progress reports and invoices, meeting minutes.
Assumptions: (1) Project duration is 10 months.
Task 2 Permitting & Property Acquisition
Task 2 includes preparation of documents necessary to obtain regulatory approval to complete
the project and to obtain easements within private property for the new generator building.
2.1 Tahoe Regional Planning Agency Application
• Preparation of engineering plans for inclusion with the TRPA permit application,
including a proposed site plan with land coverage calculations, Best Management
Practices (BMP) drainage treatment area calculations, and BMP civil engineering
details.
2.2 Easement Acquisition
• Surveying Subconsultant, Lumos, to provide topographic surveying and prepare a
plat and legal for the District to obtain an easement for the generator building, and to
abandon the existing generator building easement. Survey work will include:
2/16/2024 Page 1 of 4
Bid & Construction Services Scope of Work I1 WSC
Stanford Sierra Camp Generator Building Replacement Project l I
— Field visit to locate improvements, property corners, section corners and local
control in the area as needed.
— Development of an exhibit to define metes and bounds.
— Development of an exhibit to depict the location of a new permanent easement for
the new generator building.
Deliverables: (1) Three additional design sheets and TRPA design submission
(2) BMP calculation spreadsheet
(3) Plat survey & legal description of the 17-acre parcel for new easement and
abandonment of the existing easement.
Assumptions: (1) The TRPA application will be submitted by another party
(2) Surveying field work to be completed after the parcel is free from snow,
this is anticipated to be in the May or June of 2024.
Task 3 Bid Phase Services
WSC's team will provide the following services to the District during the bid phase.
3.1 Bid Documents Preparation
• Provide administrative support with Division 0 & 1 specification development by
adding project specific information to District's standard front end specification set in
the format preferred by the District.
3.2 Addenda
• Issue up to two addenda for the purpose of clarification of bid documents. Addenda
will include updates to Contract Documents according to the latest direction received
from the District and construction progress, as well as answers to bidders' questions.
A draft of each addenda will be provided to the District for review and comment.
District comments will be incorporated into the final version of each addenda.
3.3 Conformed Document Set
• Prepare a conformed set of contract documents to incorporate addenda changes into
a clean set of plans, technical specifications, and front ends. A check set will be
provided for City review with comments incorporated into a final conformed set.
3.4 Bid Evaluation
• Evaluate bids received and make a recommendation to the District on bid award.
Deliverables: (1) One edited set of District's front end specifications.
2/16/2024 Page 2 of 4
Bid & Construction Services Scope of Work Ilrnl WSC
Stanford Sierra Camp Generator Building Replacement Project lU I
(2) Up to two electronic addendum word documents with changes to Contract
specifications and drawings, as well as answers to bidders' questions, as
needed.
(4) Electronic check -set and final conformed set of Contract Documents.
(5) A letter of recommendation of bid award.
Assumptions: (1) District will distribute the Contract Documents to the prospective bidders and
will be the primary point of contact for bidders' inquiries.
(2) Mandatory pre -bid conference will be organized and led by City staff.
(3) Attendance of the pre -bid conference and bidder site visits are not included
in the bidding services.
Task 4 Construction Phase Services
Construction phase services will include engineering support and aspects of construction
management that are anticipated to be required to meet federal funding and local requirements
and to ensure construction is carried out in accordance with Contract Documents.
4.1 Submittal Reviews
• Review shop drawings and other submittals prepared by the Contractor as required in
the contract documents and provide review comments within 14 days of receipt.
WSC assumes a total of 30 submittals (this includes all disciplines and is inclusive of
resubmittals).
4.2 RFI Reviews
• Review and respond to Requests for Information (RFIs) from the Contractor with the
goal of providing a response within five days of receipt, depending on the complexity
of the RFI. WSC assumes up to 10 total RFIs.
4.3 Change Order Support
• Assist in resolving change orders to the construction contract for unforeseen changes
in conditions. WSC assumes up to two change orders submitted by Contractor
requiring engineering review.
4.4 Construction Meetings
• Conduct a pre -construction kick off meeting to provide an overview of the project,
establish procedures and protocols, and discuss critical success factors. Project
Manager and Project Engineer will attend. For budgeting purposes, the meeting is
assumed to be held at the District office or at the Project Site for a 2-hour duration.
• Attend meetings with the Contractor to address construction issues. For budgeting
purposes, a total of 6 virtual meetings with an average duration of 30 minuteswas
assumed.
2/16/2024 Page 3 of 4
Bid & Construction Services Scope of Work I1 WSC
Stanford Sierra Camp Generator Building Replacement Project l I
4.5 Site Visits & Inspections
• Carry out special inspections to ensure compliance with Contract Documents:
— Substantial completion inspection and create a punch list of items for the
Contractor to complete on the Project to be attended by Project Manager and
Project Engineer. These visits can be separated if a field issue requires a field
visit during construction.
— Electrical and controls engineering lead to witness equipment start-up and provide
support during commissioning.
— A Structural inspection of the CMU building and steel roof frame.
4.6 Record Drawings
• Prepare a set of record drawings for the project based on notes made onsite by the
District Inspector and Contractor submissions.
Deliverables: (1) Submittal reviews and RFI responses in electronic format.
(2) Field inspections Reports in electronic format.
(3) Up to two change orders submitted by Contractor requiring engineering
review.
(4) Record Drawings in electronic format.
Assumptions: (1) Construction progress monitoring and tracking will be performed by the
District.
(2) The District will perform budget and schedule management and handle
Contractor payment recommendations.
Task 5 District -Directed Services - Optional
Owner -directed services will cover the costs of project work items that are unforeseen by the
District. A budget of $30,000 is incorporated into this task. Labor effort will not be charged to this
task unless authorized by the District.
2/16/2024 Page 4 of 4
South Tahoe Public Utility District
Stanford Sierra Camp Generator Building Replacement Project - Amendment 1
2/16/2024
01 UJSC
Task No.
Description
Billing rates, $/hr
Robert Natoli
$310
Mi.hell.
Heinrichs
$221
Christopher
Durbin
$173
Roxanne
Collins
$152
Hours
Electrical
Architect
Survey Structu
ral
11
1
Project Management
1.1
Project Administration
15
5
20
$
5,513
$ 200
$ 5,713
$
420
$ 6,133
1.2
Meetings and Coordination
5
5
10
$
2,415
$ 100
$ 2,515
$
630
$ 3,145
SUBTOTAL
20
0
10
0
30
$
7,928
$ 300
$ 8,228
$
$
$ $
1,050
$ 9,278
2
Permitting & Property
Acquisition
2.1
TRPA Application
3
21
24
$
4,568
$ 100
$ 4,668
$ 4,668
2.2
Easement Acquisition
1
4
5
$
1,003
$
$ 1,003
$ 7,350
$ 8,353
SUBTOTAL
4
0
25
0
29
$
5,570
$ 100
$ 5,670
$
$
$ 7,350 $
$ 13,020
3
Bid Phase Services
3.1
Bid Documents Preparation
3
18
21
$
4,048
$ 100
$ 4,148
$ 4,148
3.2
Addenda
14
8
22
$
5,723
$ 200
$ 5,923
$ 5,923
3.3
3.4
Conformed Document Set
Bid Evaluation
2
1
4
6
5
$
$
1,313
1,003
$
$
$ 1,313
$ 1,003
$ 1,313
$ 1,003
SUBTOTAL
20
0
34
0
54
$
12,086
$ 300
$ 12,386
$
$
$ $
$ 12,386
4
Construction Phase Services
4.1
4.2
4.3
4.4
4.5
4.6
Submittal Reviews
RFI Reviews
Change Order Support
Construction Meetings
Site Visits & Inspections
Record Drawings
4
4
2
10
8
2W
30
6
8
34
8
16
$
$
$
$
$
$
6,437
2,972
1,659
5,177
3,864
1,659
$ 200
$ 100
$
$ 200
$ 100
$
$ 6,637
$ 3,072
$ 1,659
$ 5,377
$ 3,964
$ 1,659
$ 6,300
$ 6,300
$ 12,600
$ 6,300
$ 1,943
$ 1,523
$ 2,363
$
$
$
$
3,990
2,100
3,360
2,100
$ 18,869
$ 12,994
$ 1,659
$ 5,377
$ 22,287
$ 10,059
SUBTOTAL
1 30
0
72
0
102
$
21,767
$ 600
$ 22,367
$ 31,500
$ 5,828
$ $
11,550
$ 71,244
5
Contingency Tasks
5.1
District -Directed Services
1
0
$
-
$ 30,000
$ 30,000
$ 30,000
SUBTOTAL
0
0
0
0
0
$
$ 30,000
$ 30,000
$
$
$ $
$ 30,000
COLUMN TOTALS
1 74
0
215
$
47,350
$ 31,300
$ 78,650
$ 31,500
$ 5,828
$ 7,350 $
12,600
$ 135,927
10 % mark-up on direct expenses; 5 % mark-up for sub -contracted services
Standard mileage rate $0.625 per mile (or current Federal Mileage Reimbursement Rate)
Rates are subject to revision as of January 1 each year.
PAYMENT OF CLAIMS
FOR APPROVAL
March 21, 2024
Payroll 3/5/24 604,041.90
Total Payroll 604,041.90
ADP & Insight eTools 7,850.66
AFLAC/WageWorks claims and fees 258.10
Ameritas - Insurance Payments 14,316.81
Total Vendor EFT 22,425.57
Weekly Approved Check Batches
Water
Sewer
Total
Wednesday, March 6, 2024
44,532.53
371,058.62
415,591.15
Wednesday, March 13, 2024
99,045.63
481,526.53
580,572.16
Checks, Voids and Reissues
60.00
3,217.57
3,277.57
Total Accounts Payable Checks
999,440.88
Utility Management Refunds
2,475.39
Total Utility Management Checks
2,475.39
Grand Total
$1,628,383.74
Payroll EFTs & Checks
3/5/2024
EFT CA Employment Taxes & W/H
25,910.81
EFT Federal Employment Taxes & W/H
127,331.71
EFT CalPERS Contributions
89,429.12
EFT Empower Retirement -Deferred Comp
26,774.52
EFT Stationary Engineers Union Dues
3,026.94
EFT CDHP Health Savings (HSA)
5,423.53
EFT Retirement Health Savings
18,470.40
EFT Employee Direct Deposits
307,515.64
CHK Employee Garnishments
159.23
Total
604,041.90
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor
43721 - ACWA/JPIA
0702008
ACWA Medical/Vision Insurance
Paid by EFT #578
02/02/2024
03/06/2024
03/30/2024
03/06/2024
234,400.06
Payable
Vendor 43721 - ACWA/JPIA Totals
Invoices
1
$234,400.06
Vendor
44039 - AFLAC
080524
Insurance Supplement Payable
Paid by EFT #579
02/01/2024
03/06/2024
02/29/2024
03/06/2024
1,014.54
Vendor 44039 - AFLAC Totals
Invoices
1
$1,014.54
Vendor
48605 - AIRGAS USA LLC
9147349167
Field, Shop & Safety Supplies
Paid by EFT #620
02/27/2024
03/13/2024
03/31/2024
03/13/2024
1,318.22
Inventory
Vendor
48605 - AIRGAS USA LLC Totals
Invoices
1
$1,318.22
Vendor
43949 - ALPEN SIERRA COFFEE ROASTING CO
237380
Office Supply Issues
Paid by EFT #580
02/27/2024
03/06/2024
02/29/2024
03/06/2024
111.25
237381
Office Supply Issues
Paid by EFT #580
02/27/2024
03/06/2024
02/29/2024
03/06/2024
64.25
237502
Office Supply Issues
Paid by EFT #621
03/05/2024
03/13/2024
03/31/2024
03/13/2024
116.75
237503
Office Supply Issues
Paid by EFT #621
03/05/2024
03/13/2024
03/31/2024
03/13/2024
67.50
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals
Invoices
4
$359.75
Vendor
10906 - ALPINE COUNTY TAX COLLECTOR
2nd 23-24 Land Taxes
Paid by EFT #581
09/13/2023
03/06/2024
02/29/2024
03/06/2024
49,462.01
Vendor 10906 - ALPINE COUNTY TAX COLLECTOR Totals
Invoices
1
$49,462.01
Vendor 49337 -
AMAZON CAPITAL SERVICES INC.
1WVK-lRT6-916R
Safety Equipment - Physicals
Paid
by
EFT #582
02/05/2024
03/06/2024
02/29/2024
03/06/2024
420.46
1NNG-LT9H-R4RT
Safety Equipment - Physicals
Paid
by
EFT #582
02/12/2024
03/06/2024
02/29/2024
03/06/2024
117.22
1TRD-KHT9-GND6
Office Supplies
Paid
by
EFT #622
02/15/2024
03/13/2024
02/29/2024
03/13/2024
458.79
IHLW-HMTW-K3D1
Safety Equipment - Physicals
Paid
by
EFT #582
02/18/2024
03/06/2024
02/29/2024
03/06/2024
(113.61)
13GY-17KX-TPLT
Office Supplies
Paid
by
EFT #582
02/19/2024
03/06/2024
02/29/2024
03/06/2024
82.01
1TL3-QGWL-431C
Small Tools
Paid
by
EFT #582
02/20/2024
03/06/2024
02/29/2024
03/06/2024
82.20
1HHL-3H3D-1YN4
Safety Equipment - Physicals
Paid
by
EFT #582
02/29/2024
03/06/2024
02/29/2024
03/06/2024
(282.74)
17CV-HQ7Q-QJCK
Buildings
Paid
by
EFT #622
03/03/2024
03/13/2024
03/31/2024
03/13/2024
2,718.76
Vendor
49337 - AMAZON CAPITAL
SERVICES INC. Totals
Invoices
8
$3,483.09
Vendor 49763 -
AMERICAN TIME
875195
Replace Presentation Equipment
Paid
by
EFT #583
01/16/2024
03/06/2024
02/29/2024
03/06/2024
728.21
Vendor 49763 - AMERICAN
TIME Totals
Invoices
1
$728.21
Vendor 44580 -
ARAMARK UNIFORM SERVICES
5980178466
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
73.60
5980178467
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
37.12
5980178468
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
24.33
5980178469
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
13.03
5980178470
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
17.84
5980178471
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
15.14
5980178472
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
88.89
5980178473
Uniform Payable
Paid
by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
55.27
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 1 of 9
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice
Description
Status
Held
Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
5980178474
Uniform
Payable
Paid by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
24.63
5980178475
Uniform
Payable
Paid by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
4.64
5980178477
Uniform
Payable
Paid by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
73.07
5980178478
Uniform
Payable
Paid by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
97.75
5980178479
Uniform
Payable
Paid by
EFT #584
02/28/2024
03/06/2024
02/29/2024
03/06/2024
104.15
Vendor
44580 - ARAMARK
UNIFORM SERVICES Totals
Invoices
13
$629.46
Vendor
45202 - AT&T MOBILITY
287257798939 224 Telephone
Paid by EFT #585
02/19/2024
03/06/2024
02/29/2024
03/06/2024
227.57
Vendor
45202 - AT&T MOBILITY Totals
Invoices
1
$227.57
Vendor
48612 - AUTOMATION DIRECT
16200643 Pump Stations
Paid by EFT #623
02/29/2024
03/13/2024
02/29/2024
03/13/2024
1,173.96
Vendor 48612 - AUTOMATION DIRECT Totals
Invoices
1
$1,173.96
Vendor
11551 - AXELSON IRON SHOP LLC
02640009 Grounds & Maintenance
Paid by EFT #586
02/21/2024
03/06/2024
02/29/2024
03/06/2024
255.56
Vendor 11551 - AXELSON IRON SHOP LLC Totals
Invoices
1
$255.56
Vendor
50103 - AZUL ELECTRIC SUPPLY LLC
002282
Grounds & Maintenance
Paid by EFT #587
02/23/2024
03/06/2024
02/29/2024
03/06/2024
9.37
Vendor 50103 - AZUL ELECTRIC SUPPLY LLC Totals
Invoices
1
$9.37
Vendor
45009 - BENTLY RANCH
211304
Biosolid Disposal Costs
Paid by EFT #624
02/29/2024
03/13/2024
02/29/2024
03/13/2024
1,212.60
Vendor
45009 - BENTLY RANCH Totals
Invoices
1
$1,212.60
Vendor
48291 - BEST BEST & KRIEGER LLP
985439
Legal -Regular
Paid by EFT #625
01/11/2024
03/13/2024
02/29/2024
03/13/2024
1,772.00
986829
Legal -Special Projects & Regular
Paid by EFT #625
02/05/2024
03/13/2024
02/29/2024
03/13/2024
1,517.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals
Invoices
2
$3,289.00
Vendor
50090 - CAD DESIGNING SOLUTIONS
103
Contractual Services
Paid by EFT #626
03/01/2024
03/13/2024
02/29/2024
03/13/2024
22,250.00
Vendor 50090 - CAD
DESIGNING SOLUTIONS Totals
Invoices
1
$22,250.00
Vendor
49220 - CAMPORA PROPANE
6013844
Propane
Paid by EFT #588
02/23/2024
03/06/2024
02/29/2024
03/06/2024
1,325.87
6143602
Propane
Paid by EFT #627
03/05/2024
03/13/2024
03/31/2024
03/13/2024
435.42
Vendor 49220
- CAMPORA PROPANE Totals
Invoices
2
$1,761.29
Vendor
13230 - CAROLLO ENGINEERS
FB47460
Contractual Services
Paid by EFT #589
02/12/2024
03/06/2024
02/29/2024
03/06/2024
28,256.25
Vendor 13230 - CAROLLO ENGINEERS Totals
Invoices
1
$28,256.25
Vendor
13291 - CARSON PUMP
4933
Paloma Well Rehabilitation 2021
Paid by EFT #590
01/08/2024
03/06/2024
02/29/2024
03/06/2024
13,000.00
Vendor
13291 - CARSON PUMP Totals
Invoices
1
$13,000.00
Vendor
42328 - CDW-G CORP
PN33540
Replace Presentation Equipment
Paid by EFT #591
02/09/2024
03/06/2024
02/29/2024
03/06/2024
1,245.88
PT30992
Computer Purchases
Paid by EFT #591
02/23/2024
03/06/2024
02/29/2024
03/06/2024
255.86
PT31135
Computer Purchases
Paid by EFT #591
02/23/2024
03/06/2024
02/29/2024
03/06/2024
649.20
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 2 of 9
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date Received Date
Payment Date
Invoice Net Amount
PT44549
Customer Service Office Remodel
Paid by EFT #591
02/23/2024
03/06/2024
02/29/2024
03/06/2024
1,376.70
PT55117
Office Supplies
Paid by EFT #628
02/23/2024
03/13/2024
02/29/2024
03/13/2024
247.11
PW34731 Office Supplies
Paid by EFT #628
02/28/2024
03/13/2024
02/29/2024
03/13/2024
714.42
Vendor 42328 - CDW-G CORP Totals
Invoices
6
$4,489.17
Vendor
40343 - CHEMSEARCH INC
8584150
Service Contracts
Paid by EFT #592
02/20/2024
03/06/2024
02/29/2024
03/06/2024
401.09
Vendor
40343 - CHEMSEARCH INC Totals
Invoices
1
$401.09
Vendor
49756 - CINDERLITE TRUCKING CORP
427759
Pipe -Covers & Manholes
Paid by EFT #593
02/12/2024
03/06/2024
02/29/2024
03/06/2024
473.07
427850
Pipe -Covers & Manholes
Paid by EFT #593
02/13/2024
03/06/2024
02/29/2024
03/06/2024
472.57
427899
Pipe -Covers & Manholes
Paid by EFT #593
02/14/2024
03/06/2024
02/29/2024
03/06/2024
473.06
428003
Pipe -Covers & Manholes
Paid by EFT #593
02/16/2024
03/06/2024
02/29/2024
03/06/2024
483.22
Vendor 49756 - CINDERLITE TRUCKING CORP Totals
Invoices
4
$1,901.92
Vendor
48181 - CONSTRUCTION MATERIALS ENG INC
15407
Tahoe Keys Sewer PS Rehab
Paid by EFT #629
03/01/2024
03/13/2024
02/29/2024
03/13/2024
160.00
Vendor
48181 - CONSTRUCTION
MATERIALS ENG INC Totals
Invoices
1
$160.00
Vendor
48654 - D&H BROADCASTING LLC
4584
Public Relations Expense
Paid by EFT #594
02/28/2024
03/06/2024
02/29/2024
03/06/2024
2,240.00
Vendor 48654 - D&H BROADCASTING LLC Totals
Invoices
1
$2,240.00
Vendor
49694 - DIGITAL TECHNOLOGY SOLUTIONS
INC
5194
Telephone
Paid by EFT #630
03/01/2024
03/13/2024
03/31/2024
03/13/2024
295.00
Vendor
49694 -DIGITAL TECHNOLOGY SOLUTIONS INC Totals
Invoices
1
$295.00
Vendor
48289 - DIY HOME CENTER
Feb 24 Stmt Buildings & Shop Supplies
Paid by EFT #631
02/29/2024
03/13/2024
02/29/2024
03/13/2024
936.18
Vendor
48289 - DIY HOME CENTER Totals
Invoices
1
$936.18
Vendor
14683 - EL DORADO COUNTY TRANSPORTATION DEPT
24-1
Meyers SEZ Erosion Control
Paid by EFT #1
02/02/2024
03/01/2024
02/29/2024
03/13/2024
210,687.00
Vendor 14683 - EL DORADO COUNTY
TRANSPORTATION DEPT Totals
Invoices
1
$210,687.00
Vendor
47836 - EVOQUA WATER TECHNOLOGIES LLC
906326421
Service Contracts
Paid by EFT #595
02/16/2024
03/06/2024
02/29/2024
03/06/2024
418.17
Vendor 47836 - EVOQUA
WATER TECHNOLOGIES LLC Totals
Invoices
1
$418.17
Vendor
48551 - EZKEM
7995
Laboratory Supplies
Paid by EFT #632
02/28/2024
03/13/2024
02/29/2024
03/13/2024
207.50
Vendor 48551 - EZKEM Totals
Invoices
1
$207.50
Vendor
14890 - FEDEX
8-425-32988 Postage Expenses
Paid by EFT #633
03/01/2024
03/13/2024
02/29/2024
03/13/2024
125.91
Vendor 14890 - FEDEX Totals
Invoices
1
$125.91
Vendor
48402 - FLYERS ENERGY LLC
24-037089 Gasoline Fuel Inventory
Paid by EFT #596
02/23/2024
03/06/2024
02/29/2024
03/06/2024
2,762.87
24-039886 Gasoline & Diesel Expense
Paid by EFT #596
02/28/2024
03/06/2024
02/29/2024
03/06/2024
1,515.68
24-039886A Gasoline & Diesel Expense
Paid by EFT #596
02/28/2024
03/06/2024
02/29/2024
03/06/2024
1,496.04
24-039886C Gasoline & Diesel Expense
Paid by EFT #596
02/28/2024
03/06/2024
02/29/2024
03/06/2024
(1,515.68)
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 3 of 9
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
24-039905 Gasoline & Diesel Fuel Inventory Paid by EFT #596 02/29/2024 03/06/2024 02/29/2024 03/06/2024 4,897.40
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 5 $9,156.31
Vendor 49114 - DUSTIN GORALSKI
QAC Reimb 010224 Dues - Memberships -
Certification
Vendor 15600 -
GRAINGER
9022066568
Secondary Equipment
9028269497
Buildings
9028645993
Buildings
9028901511
Buildings
9030123971
Buildings
9034813569
Automotive
9035599613
Buildings
9037099604
Field, Shop & Safety Supplies
Inventory
9037099612
Small Tools
9037943942
Wells
Vendor 15800 - HACH CO
13941527 Laboratory Supplies
Paid
by
EFT #634
01/02/2024
03/13/2024
02/29/2024
Vendor
49114 - DUSTIN GORALSKI Totals
Invoices
Paid
by
EFT #597
02/15/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/21/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/21/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/21/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/22/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/27/2024
03/06/2024
02/29/2024
Paid
by
EFT #597
02/28/2024
03/06/2024
02/29/2024
Paid
by
EFT #635
02/29/2024
03/13/2024
03/31/2024
Paid
by
EFT #635
02/29/2024
03/13/2024
03/31/2024
Paid
by
EFT #635
02/29/2024
03/13/2024
03/31/2024
Vendor 15600 - GRAINGER Totals
Invoices
Paid by EFT #636 02/28/2024 03/13/2024 02/29/2024
Vendor 15800 - HACH CO Totals Invoices
Vendor
44430 - HIGH SIERRA BUSINESS SYSTEMS
137483
Service Contracts
Paid by EFT #637
03/01/2024
03/13/2024
02/29/2024
137580
Service Contracts
Paid by EFT #637
03/05/2024
03/13/2024
02/29/2024
Vendor 44430 - HIGH SIERRA BUSINESS SYSTEMS Totals
Invoices
Vendor
49604 - HOUSTON MAGNANI AND ASSOCIATES
7159
Contractual Services
Paid by EFT #638
03/04/2024
03/13/2024
02/29/2024
Vendor
49604 - HOUSTON MAGNANI AND ASSOCIATES Totals
Invoices
Vendor
48374 - JACK DOHENY SUPPLIES INC
221179
IBAK Portable Camera System
Paid by EFT #598
01/31/2024
03/06/2024
02/29/2024
Vendor 48374 - JACK DOHENY SUPPLIES INC Totals
Invoices
Vendor
47792 - KAHL COMMERICIAL INTERIORS INC
22339 Deposit Water Conservation & Customer
Paid by EFT #599
01/29/2024
03/06/2024
02/29/2024
Service Office Remodel
Vendor
47792 - KAHL COMM ERICIAL INTERIORS INC Totals
Invoices
Vendor
48828 - LIZ KAUFFMAN
RALEYS2024 REIMB Personnel Expense
Paid by EFT #600
02/29/2024
03/06/2024
02/29/2024
Vendor
48828 - LIZ KAUFFMAN Totals
Invoices
03/13/2024 40.00
1 $40.00
03/06/2024
23.95
03/06/2024
182.85
03/06/2024
740.93
03/06/2024
502.63
03/06/2024
284.44
03/06/2024
933.34
03/06/2024
152.37
03/13/2024
146.56
03/13/2024
1,985.90
03/13/2024
234.57
10
$5,187.54
03/13/2024
163.13
1
$163.13
03/13/2024
865.24
03/13/2024
58.05
2
$923.29
03/13/2024
800.00
1
$800.00
03/06/2024
8,372.27
1
$8,372.27
03/06/2024 14,945.00
1 $14,945.00
03/06/2024 88.09
1 $88.09
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 4 of 9
��NN aate�.
sey'er . 1950
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason
Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor 43694 - KIMBALL
MIDWEST
101952613
Shop Supplies
Paid
by
EFT #601
02/26/2024
03/06/2024
02/29/2024
03/06/2024
514.25
Vendor 43694 - KIMBALL MIDWEST Totals
Invoices
1
$514.25
Vendor 49725
- LAKESIDE TERMITE & PEST CONTROL
013771382
Buildings
Paid
by
EFT #602
02/28/2024
03/06/2024
02/29/2024
03/06/2024
150.00
Vendor
49725 - LAKESIDE TERMITE & PEST CONTROL Totals
Invoices
1
$150.00
Vendor 22200
- LANGENFELD ACE HARDWARE
Feb 24 Stmt
Gasoline Expense & Other
Paid
by
EFT #603
02/28/2024
03/06/2024
02/29/2024
03/06/2024
60.47
Supplies
Vendor
22200 - LANGENFELD ACE
HARDWARE Totals
Invoices
1
$60.47
Vendor 22550
- LIBERTY UTILITIES
200008928315
D23
Electricity
Paid
by
EFT #639
02/09/2024
03/13/2024
02/29/2024
03/13/2024
10,095.22
200008909570
124
Electricity
Paid
by
EFT #604
02/20/2024
03/06/2024
02/29/2024
03/06/2024
1,060.50
200008909877
124
Electricity
Paid
by
EFT #604
02/20/2024
03/06/2024
02/29/2024
03/06/2024
407.77
200008923563
224
Electricity
Paid
by
EFT #604
02/20/2024
03/06/2024
02/29/2024
03/06/2024
3,922.13
200008923928
124
Electricity
Paid
by
EFT #604
02/20/2024
03/06/2024
02/29/2024
03/06/2024
121.89
200008904043
224
Electricity
Paid
by
EFT #604
02/21/2024
03/06/2024
02/29/2024
03/06/2024
904.31
200008919538
224
Electricity
Paid
by
EFT #604
02/21/2024
03/06/2024
02/29/2024
03/06/2024
49.90
200008909257
124
Electricity
Paid
by
EFT #639
02/23/2024
03/13/2024
02/29/2024
03/13/2024
2,664.82
200008913515
124
Electricity
Paid
by
EFT #639
02/23/2024
03/13/2024
02/29/2024
03/13/2024
3,839.20
200008895654
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
638.45
200008923795
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
396.27
200008928927
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
577.99
200008932457
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
26.34
200008932648
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
129.21
200008932747
224
Electricity
Paid
by
EFT #639
02/26/2024
03/13/2024
02/29/2024
03/13/2024
79.58
200008904134
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
151.43
200008904522
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
161.64
200008909059
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
667.51
200008909158
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
111.37
200008923704
D23
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
111,942.94
200008923985
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
42.36
200008928406
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
1,123.50
200008928703
224
Electricity
Paid
by
EFT #639
02/27/2024
03/13/2024
02/29/2024
03/13/2024
3,374.68
200008895761
224
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
693.01
200008895969
023
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
9,666.61
200008899490
124
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
9,074.59
200008899490
D23
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
10,672.83
200008904753
124
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
1,458.69
200008909257
224
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
2,484.63
200008919603
224
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
382.15
200008928828
224
Electricity
Paid
by
EFT #639
02/28/2024
03/13/2024
02/29/2024
03/13/2024
87.03
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 5 of 9
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description
Status Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
200008937415 224 Electricity
Paid by EFT #639 02/28/2024
03/13/2024
02/29/2024
03/13/2024
25.91
Vendor 22550 - LIBERTY UTILITIES Totals
Invoices
32
$177,034.46
Vendor 50104 - LouP RESOURCES LLC
20-101 Sodium Hydroxide
Paid by EFT #640 02/14/2024
03/13/2024
02/29/2024
03/13/2024
2,460.00
Vendor 50104 - LouP RESOURCES LLC Totals
Invoices
1
$2,460.00
Vendor 18150 - MEEKS LUMBER & HARDWARE
Feb 24 Stmt Buildings & Shop Supplies
Paid by EFT #641 02/29/2024
03/13/2024
02/29/2024
03/13/2024
2,029.86
Vendor 18150 - MEEKS LUMBER & HARDWARE Totals
Invoices
1
$2,029.86
Vendor 49765 - NAPA AUTO PARTS
Feb 24 Stmt Automotive & Shop Supplies
Paid by EFT #642 02/29/2024
03/13/2024
02/29/2024
03/13/2024
2,595.70
Vendor 49765 - NAPA AUTO PARTS Totals
Invoices
1
$2,595.70
Vendor 48315 - O'REILLY AUTO PARTS
Feb 24 Stmt Automotive & Shop Supplies
Paid by EFT #643 02/28/2024
03/13/2024
02/29/2024
03/13/2024
1,433.44
Vendor 48315 - O'REILLY AUTO PARTS Totals
Invoices
1
$1,433.44
Vendor 44607 - OLIN PIONEER AMERICAS LLC
900386489 Hypochlorite
Paid by EFT #644 02/29/2024
03/13/2024
02/29/2024
03/13/2024
13,789.79
Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals
Invoices
1
$13,789.79
Vendor 49806 - OUTSIDE INTERACTIVE INC
39867 Public Relations Expense
Paid by EFT #605 01/31/2024
03/06/2024
02/29/2024
03/06/2024
2,011.00
Vendor 49806 - OUTSIDE INTERACTIVE INC Totals
Invoices
1
$2,011.00
Vendor 48001 - QUINCY COMPRESSOR LLC
1124017453 Replace A -Line Air Compressor
Paid by EFT #606 02/22/2024
03/06/2024
02/29/2024
03/06/2024
8,597.46
1124018111 Force Mains
Paid by EFT #606 02/24/2024
03/06/2024
02/29/2024
03/06/2024
532.27
Vendor 48001 - QUINCY COMPRESSOR LLC Totals
Invoices
2
$9,129.73
Vendor 41474 - RAIN FOR RENT
1962124
Paloma Well Rehabilitation 2021
Paid by EFT #607
01/03/2024
03/06/2024
02/29/2024
1973042
Paloma Well Rehabilitation 2021
Paid by EFT #607
02/01/2024
03/06/2024
02/29/2024
1977846
Paloma Well Rehabilitation 2021
Paid by EFT #607
02/27/2024
03/06/2024
02/29/2024
Vendor
41474 - RAIN FOR RENT Totals
Invoices
Vendor 48144 - RELIANCE STANDARD
MARCH 2O24
Voluntary Life Payable
Paid by EFT #645
03/01/2024
03/13/2024
03/31/2024
MARCH24A
LTD/Life Insurance Management
Paid by EFT #645
03/01/2024
03/13/2024
03/31/2024
MARCH24B
LTD/Life Insurance Union/Board
Paid by EFT #645
03/01/2024
03/13/2024
03/31/2024
Payable
Vendor 48144 - RELIANCE STANDARD Totals
Invoices
Vendor 49911 - SEARCHPROS STAFFING LLC
24022728
Contractual Services
Paid by EFT #608
02/27/2024
03/06/2024
02/29/2024
24030529
Contractual Services
Paid by EFT #646
03/05/2024
03/13/2024
02/29/2024
Vendor 49911 - SEARCHPROS STAFFING LLC Totals
Invoices
Vendor 48911 - JOHN SHERIDAN
SWRCB V 2024 Dues - Memberships - Paid by EFT #609
Certification
02/28/2024 03/06/2024 02/29/2024
03/06/2024
2,771.85
03/06/2024
2,006.79
03/06/2024
2,041.01
3
$6,819.65
03/13/2024
463.70
03/13/2024
2,614.28
03/13/2024
3,503.97
3 $6,581.95
03/06/2024 1,367.74
03/13/2024 1,520.98
2 $2,888.72
03/06/2024 110.00
Run by Erika Franco on 03/13/2024 03:17:54 PM Page 6 of 9
195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
Vendor
48911 - JOHN SHERIDAN Totals
Invoices
1
$110.00
Vendor 48622 - SIERRA ECOTONE SOLUTIONS
1182
Contractual Services
Paid
by
EFT #647
03/01/2024
03/13/2024
02/29/2024
03/13/2024
3,500.00
1183
Contractual Services
Paid
by
EFT #647
03/01/2024
03/13/2024
02/29/2024
03/13/2024
3,780.00
Vendor
48622 - SIERRA ECOTONE SOLUTIONS Totals
Invoices
2
$7,280.00
Vendor 44577 - SOUNDPROS INC
240222-45
Public Relations Expense
Paid
by
EFT #610
02/22/2024
03/06/2024
03/31/2024
03/06/2024
49.00
Vendor
44577 - SOUNDPROS INC Totals
Invoices
1
$49.00
Vendor 23450 - SOUTH
TAHOE REFUSE
2833773
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
23.59
2833793
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
1,132.80
2833822
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
566.40
2833836
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
1,700.00
2833863
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
566.40
2834011
Refuse Disposal
Paid
by
EFT #648
03/01/2024
03/13/2024
02/29/2024
03/13/2024
1,132.80
Vendor 23450 - SOUTH TAHOE REFUSE Totals
Invoices
6
$5,121.99
Vendor 45168 - SOUTHWEST GAS
910000183539 224
Natural Gas
Paid
by
EFT #611
02/16/2024
03/06/2024
02/29/2024
03/06/2024
128.86
910000175915 224
Natural Gas
Paid
by
EFT #611
02/22/2024
03/06/2024
02/29/2024
03/06/2024
93.37
910000639911 224
Natural Gas
Paid
by
EFT #611
02/22/2024
03/06/2024
02/29/2024
03/06/2024
79.40
910000416139 224
Natural Gas
Paid
by
EFT #611
02/23/2024
03/06/2024
02/29/2024
03/06/2024
178.25
910000192416 224
Natural Gas
Paid
by
EFT #649
02/26/2024
03/13/2024
02/29/2024
03/13/2024
664.60
910000421501 224
Natural Gas
Paid
by
EFT #649
02/27/2024
03/13/2024
02/29/2024
03/13/2024
2,497.40
910000421502 224
Natural Gas
Paid
by
EFT #649
02/27/2024
03/13/2024
02/29/2024
03/13/2024
2,305.02
910000429959 224
Natural Gas
Paid
by
EFT #649
02/27/2024
03/13/2024
02/29/2024
03/13/2024
201.83
910000429960 224
Natural Gas
Paid
by
EFT #649
02/27/2024
03/13/2024
02/29/2024
03/13/2024
16,721.77
910000175574 224
Natural Gas
Paid
by
EFT #649
02/29/2024
03/13/2024
02/29/2024
03/13/2024
1,207.10
910000175902 224
Natural Gas
Paid
by
EFT #649
02/29/2024
03/13/2024
02/29/2024
03/13/2024
178.57
910000865770 224
Natural Gas
Paid
by
EFT #649
02/29/2024
03/13/2024
02/29/2024
03/13/2024
177.12
910000416224 224
Natural Gas
Paid
by
EFT #649
03/04/2024
03/13/2024
03/31/2024
03/13/2024
78.12
910000657163 224
Natural Gas
Paid
by
EFT #649
03/04/2024
03/13/2024
03/31/2024
03/13/2024
35.99
Vendor
45168 - SOUTHWEST GAS Totals
Invoices
14
$24,547.40
Vendor 50062 - VINCENT STAGNARO
MILEAGE 022724
Travel - Meetings - Education
Paid
by
EFT #612
02/28/2024
03/06/2024
02/29/2024
03/06/2024
41.54
Vendor 50062 - VINCENT STAGNARO Totals
Invoices
1
$41.54
Vendor 49064 -STAPLES BUSINESS ADVANTAGE
3551238291
Office Supply Issues
Paid
by
EFT #613
10/28/2023
03/06/2024
03/31/2024
03/06/2024
208.69
3551238292
Office Supply Issues
Paid
by
EFT #613
10/28/2023
03/06/2024
03/31/2024
03/06/2024
(104.35)
3561280666
Field, Shop & Safety Supplies
Paid
by
EFT #613
03/02/2024
03/06/2024
03/31/2024
03/06/2024
301.06
Inventory
3561280667
Office Supply Issues
Paid
by
EFT #613
03/02/2024
03/06/2024
03/31/2024
03/06/2024
(104.35)
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195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
3561280668
Office Supply Issues & Office
Paid by EFT #613
03/02/2024
03/06/2024
03/31/2024
03/06/2024
711.42
Supplies
3561280669
Office Supplies
Paid by EFT #613
03/02/2024
03/06/2024
03/31/2024
03/06/2024
61.11
3561280670
Office Supplies
Paid by EFT #613
03/02/2024
03/06/2024
03/31/2024
03/06/2024
52.72
Vendor 49064 -STAPLES BUSINESS ADVANTAGE Totals
Invoices
7
$1,126.30
Vendor 24050
- TAHOE BASIN CONTAINER SERVICE
2832933
Refuse Disposal & Biosolid
Paid
by
EFT #650
03/01/2024
03/13/2024
02/29/2024
03/13/2024
Disposal Costs
2832934
Refuse Disposal
Paid
by
EFT #650
03/01/2024
03/13/2024
02/29/2024
03/13/2024
2832946
Refuse Disposal
Paid
by
EFT #650
03/01/2024
03/13/2024
02/29/2024
03/13/2024
2832963
Refuse Disposal
Paid
by
EFT #650
03/01/2024
03/13/2024
02/29/2024
03/13/2024
2833088
Refuse Disposal
Paid
by
EFT #650
03/01/2024
03/13/2024
02/29/2024
03/13/2024
Vendor 24050 - TAHOE BASIN CONTAINER
SERVICE Totals
Invoices 5
Vendor 48229
- TAHOE DAILY TRIBUNE
IN130906
Ads -Legal Notices
Paid
by
EFT #651
02/29/2024
03/13/2024
02/29/2024
03/13/2024
Vendor 48229 -TAHOE DAILY
TRIBUNE Totals
Invoices 1
Vendor 50040 - TAHOE FLEET SERVICE
1002 Automotive
1003 Automotive
Vendor 24325 - TAHOE SAND & GRAVEL
Feb 24 Stmt Pipe -Covers & Manholes
Vendor 50089 - TESSCO INCORPORATED
9400202128 SCADA
Vendor 48877 - SHELLY THOMSEN
THOMSEN03112024 Travel - Meetings - Education
Vendor 49947 - USABLUEBOOK
INVO0269859 Repair - Maintenance Water
Tanks
INVO0286582 Pipe -Covers & Manholes
Vendor 49540 - WATER SYSTEMS CONSULTING INC
Paid by EFT #614 02/26/2024 03/06/2024 02/29/2024
Paid by EFT #614 02/26/2024 03/06/2024 02/29/2024
Vendor 50040 - TAHOE FLEET SERVICE Totals Invoices
Paid by EFT #652 03/06/2024 03/13/2024 02/29/2024
Vendor 24325 - TAHOE SAND & GRAVEL Totals Invoices
Paid by EFT #615 01/23/2024 03/06/2024 02/29/2024
Vendor 50089 - TESSCO INCORPORATED Totals Invoices
Paid by EFT #653 03/02/2024 03/13/2024 03/31/2024
Vendor 48877 - SHELLY THOMSEN Totals Invoices
Paid by EFT #654 02/07/2024 03/13/2024 02/29/2024
Paid by EFT #616 02/23/2024 03/06/2024 02/29/2024
Vendor 49947 - USABLUEBOOK Totals Invoices
03/06/2024
03/06/2024
2
03/13/2024
1
03/06/2024
1
12,168.36
260.00
32.50
30.00
38.00
$12,528.86
924.00
$924.00
195.00
195.00
$390.00
3,726.28
$3,726.28
918.72
$918.72
03/13/2024 323.00
1 $323.00
03/13/2024 554.66
03/06/2024 704.38
2 $1,259.04
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195a
Payment of Claims
Payment Date Range 02/29/24 - 03/13/24
Report By Vendor - Invoice
Summary Listing
Invoice Number
Invoice Description
Status
Held Reason Invoice Date
Due Date
G/L Date
Received Date Payment Date
Invoice Net Amount
8753-REV
Misc Emergency Incident
Paid by EFT #655
11/30/2023
03/13/2024
02/29/2024
03/13/2024
41,738.96
Expenses
8781
Contractual Services
Paid by EFT #655
11/30/2023
03/13/2024
02/29/2024
03/13/2024
17,202.79
Vendor 49540 - WATER
SYSTEMS CONSULTING INC Totals
Invoices
2
$58,941.75
Vendor 48417 - WEST YOST ASSOCIATES INC
2056362
SCADA Historian Upgrades
Paid by EFT #656
11/30/2023
03/13/2024
02/29/2024
03/13/2024
7,606.00
2056741
SCADA Historian Upgrades
Paid by EFT #656
12/31/2023
03/13/2024
02/29/2024
03/13/2024
7,790.00
Vendor 48417 - WEST YOST ASSOCIATES INC Totals
Invoices
2
$15,396.00
Vendor 25850 - WESTERN NEVADA SUPPLY
19803281 Water Meters & Parts
11145206 Pipe -Covers & Manholes
31159602 Shop Supplies
Vendor 49738 - WEX BANK
95219191 Diesel Expense
Vendor 49930 - WHITE CAP
50025595477 Manhole Frames - Lids - Other
Parts Inventory
Paid by EFT #617 02/21/2024 03/06/2024 02/29/2024
Paid by EFT #617 02/27/2024 03/06/2024 02/29/2024
Paid by EFT #657 03/05/2024 03/13/2024 03/31/2024
Vendor 25850 -WESTERN NEVADA SUPPLY Totals Invoices
03/06/2024 1,470.30
03/06/2024 4,013.44
03/13/2024 20.85
3 $5,504.59
Paid by EFT #618 02/23/2024 03/06/2024 02/29/2024 03/06/2024
Vendor 49738 - WEX BANK Totals Invoices 1
Paid by EFT #619 02/23/2024 03/06/2024 02/29/2024
Vendor 49930 - WHITE CAP Totals Invoices
Grand Totals Invoices
234.81
$234.81
03/06/2024 5,872.50
1 $5,872.50
189 $996,163.31
Freitas Fence Chk #114493 3,017.57
SWRCB.0VOCP Chk #114494 260.00
03.21.+2024 P.O.C. Total $ 999,440.88
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OL
0a0a
1950
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
March 7, 2024
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline
Staff: Paul Hughes, Andrea Salazar, Keith Collins, Melonie Guttry, Shannon Chandler, Julie Ryan, Chris
Stanley, Trevor Coolidge, Chris Skelly, Donielle Morse, Chad Ostberg, Greg Dupree, Brent Goligoski,
Star Glaze, Megan Colvey, Lauren Benefield, Mark Seelos, Brian Bartlett, Ryan Lee, Emily Comer,
Heidi Baugh, Cliff Bartlett
Guests: Robert Haen, Ryan Hock
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. RENEW SOLE BRANDS OF CATERPILLAR AND CASE
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approved a five-year standardization renewal of sole brand Caterpillar and CASE for the
District's medium and heavy equipment.
REGULAR BOARD MEETING MINUTES: March 7, 2024 PAGE - 2
c. RESOLUTION TO TERMINATE WATERLINE LICENSE AGREEMENTS
(Ryan Lee, Customer Service Manager)
Adopted Resolution No. 3269-24 terminating expired water line license agreements effective
upon the sale of property to the State of California.
d. MICROSOFT OFFICE 365 LICENSING AGREEMENT
(Brian Bartlett, Network/Telecomm Systems Administrator)
Authorized staff to enter into a licensing agreement with Microsoft for a three-year term for the
Office 365 G3 software suite in the amount of $163,072.44.
e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,368,165.75.
f. REGULAR BOARD MEETING MINUTES: February 15, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved February 15, 2024, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. REBID 2023 Asphalt Patching and Trench Paving Services (Chris Stanley, Field Operations Manager and
Heidi Baugh, Purchasing Agent) - Chris Stanley provided details regarding the REBID 2023 Asphalt
Patching and Trench Paving Services and addressed questions from the Board. Attorney
Collins addressed questions regarding the public contracting code and Paul Hughes provided
further details regarding historical contract extensions.
Moved Sheehan/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to (1) Approve the Proposal from G.B. General Engineering Contractor, Inc. for a services
contract extended through the 2024 season; and 2) Award extended contract for services
through the 2024 season in the approximate amount of $529,322.50.
b. Return Activated Sludge Pump Station Building Rehabilitation Project (Megan Colvey, Senior
Engineer) - Megan Colvey provided details regarding the Return Activated Sludge Pump
Station Building Rehabilitation Project and addressed questions from the Board.
Moved Exline/Second Sheehan/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to 1) Approve the proposed Scope of Work from Carollo Engineers, Inc. for Task Nos. 2.1 a, 2.1 b,
2.3, 2.4, and 5.2 associated with the Return Activated Sludge Pump Station Building
Rehabilitation Project; and 2) Authorize the General Manager to execute Amendment B to
Task Order No. 30 to the Master Services Agreement with Carollo Engineers, Inc. in the amount
of $606,006.
c. Al Tahoe/Bayview Backup Power and Al Tahoe Well Rehabilitation (Mark Seelos, Water Resources
Manager) - Mark Seelos provided details regarding the Al Tahoe/Bayview Backup Power and Al
Tahoe Well Rehabilitation and addressed questions from the Board. Paul Hughes provided
details regarding funding history through the Federal Emergency Management Agency.
REGULAR BOARD MEETING MINUTES: March 7, 2024 PAGE - 3
Moved Sheehan/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to (1) Approve the attached Scope of Work for design and bidding services related to the Al
Tahoe/Bayview Backup Power and Al Tahoe Well Rehab Project; and (2) Authorize the
General Manager to execute an Amendment to Task Order No. 14C with Kennedy Jenks
Consultants in an amount of $387,247. on or before March 6, 2024.
d. Waterline Upgrades and Improvement Project Install Sale Agreement
(Andrea Salazar, Chief Financial officer) — Andrea Salazar provided details regarding the Waterline
Upgrades and Improvement Project Install Sale Agreement and addressed questions from the
Board.
Moved Haven/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
Approve Resolution No. 3268-24, the Installment Sale Agreement Resolution of the Board of
Directors of the South Tahoe Public Utility District for the Waterline Upgrades and Improvement
Project.
e. Local Area Technical Assistance for Fiber Optic Network Planning (Chris Skelly, Information
Technology Manager) - Chris Skelly provided details regarding the Local Area Technical
Assistance for Fiber Optic Network Planning. Director Romsos recommended that the District
collaborate with Sierra Business Council and the Tahoe Prosperity Center on this effort.
Moved Romsos/Second Sheehan/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to 1) Award the Project to the lowest responsive, responsible bidder, Michael Baker
International, for the Local Area Technical Assistance for Fiber Optic Network Planning in the
amount of $444,670.00 to; and 2) Authorize the General Manager to execute the contract.
Stanford Camp Electrical and Generator Building Emergency Replacement Project (Julie Ryan,
Engineering Department Manager and Trevor Coolidge, Senior Engineer) — Trevor Coolidge provided details
regarding the Stanford Camp Electrical and Generator Building Emergency Replacement
Project and addressed questions from the Board. Robert Haen and Ryan Hock provided details
regarding their efforts to submit Haen Constructors' bid. There is significant time and effort put
into bidding for these projects and they feel that there was a software issue, not a submission
issue. The Board discussed the District's bidding processes, including the electronic Planet Bids
program and requested District staff work with Planet Bids to understand what went wrong
with the process. Julie Ryan addressed the Board's concerns and Attorney Collins explained
the process of waiving minor irregularities. President Peterson requested an Agenda Item on
the Board Agenda for one month from this meeting to review staff findings and
recommendations to improve the electronic bidding process. Trevor Coolidge addressed
questions regarding the difference between the Engineer's Estimate and the contractor's bid.
He further acknowledged the time and effort put forth for White Rock Construction's bid.
Moved Peterson/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes
to 1) Reject all bids, 2) Direct staff to complete value engineering, and 3) Authorize staff to
rebid the Stanford Camp Electrical and Generator Building Emergency Project.
7. STANDING AND AD -HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos reported he attended the Employee Communications Committee Meeting on
February 21, 2024, and it was well attended.
President Peterson reported that he will chair the El Dorado Water Agency Meeting in person on
Wednesday, March 13, 2024, in Placerville. He will also be participating in the Association of
REGULAR BOARD MEETING MINUTES: March 7, 2024 PAGE - 4
California Water Agencies conference May 7t" through the 9t". He will be out of town from March
15t" through 31 It. Director Haven will be unable to attend the March 15, 2024, meeting, which
means the Board will just have a quorum.
8. BOARD MEMBER REPORTS:
None
9. STAFF/ATTORNEY REPORTS:
None
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Provided a staffing update, introducing Adrian Combes as the new Director of Operations.
There were four outstanding internal candidates who applied.
• He attended a meeting with Brooke Laine to discuss ongoing missed opportunities with the
County.
• The next Finance Committee meeting is scheduled for Tuesday, March 12t" at 1 1:00 a.m.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 3:37 p.m.
President Peterson recused himself at 3:41 p.m.
RECONVENE TO OPEN SESSION: 4:34 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may
be held for conference with legal counsel regarding existing litigation: Yolo County
Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
b. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
No reportable Board Action
c. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; and Liz Kauffman, Human Resources
Director.
No reportable Board Action
ADJOURNMENT: 4:35 p.m.
REGULAR BOARD MEETING MINUTES: March 7, 2024 PAGE - 5
David Peterson, Board President
South Tahoe Public Utility District
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
General Manager
Paul Hughes
Directors
uth TahNick Haven
Shane Romsos
Sooe David Peterson
Kelly Sheehan
public Utility ❑i5trict Nick Exline
1275 Meadow Crest Drive • 5outh Lake Tahoe • CA 9(0-150-74C1
Phone 530 544-6474 • Fax 530 541-0614 • www.stpud.>uF,
BOARD AGENDA ITEM 6a
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
MEETING DATE: March 21, 2024
ITEM - PROJECT NAME: 2024 Filters No. 3 and No. 4 Rehabilitation Project
REQUESTED BOARD ACTION: 1) Find minor irregularities in the bid from ERS Industrial
Services, Inc. to be immaterial and waive immaterial irregularities; and 2) Award the
2024 Filters Rehabilitation Project to the lowest responsive, responsible bidder, ERS
Industrial Services, Inc. in the amount of $1,286,870.
DISCUSSION: On September 7, 2023, the Board authorized staff to advertise for bids for
the 2024 Filters Rehabilitation Project (Project). The Project consists of the rehabilitation
of Filter Nos. 3 and 4, which includes full recoating of filter interior; new internal piping for
influent header, surface wash system, and underdrain laterals; new filter media; and
new operating valves and actuators.
A mandatory pre -bid conference was held on February 27, 2024, with three general
contractors in attendance. Bids were opened on Thursday, March 7, 2023, at 10:00 a.m.
Two bids were received. The bid amounts ranged from $1,286,870 to $1,430,000
including a $25,000 allowance for contingency work in each bid. The Engineer's
Estimate was $1,018,000. A summary of all bids, along with staff findings from the bid
review of each bid is attached. There were only minor irregularities in all bids received.
SCHEDULE: Construction in Summer/Fall 2024
COSTS: $1,286,870.00
ACCOUNT NO: 10.30.8464
BUDGETED AMOUNT AVAILABLE: $882,236, unbudgeted portion to be covered by a
funds transfer from another sewer fund capital account.
ATTACHMENTS: Bid Results and Evaluation Summary
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES
CHIEF FINANCIAL OFFICER: YES
NO
NO
CATEGORY: Sewer
South Tahoe
Public Utility District
1275 Meadow Crest Drive
South Lake Tahoe, CA 96150
Telephone:(530)544-6474 Fax:(530)541-4319
Memorandum
Date: March 12, 2024
To: Board Members, Paul Hughes
From: Starlet Glaze, Contracts Specialist
Subject: 2024 Filter Rehabilitation Project
At 10:00 o'clock on the morning of March 7, 2024, we received two (2) electronic bids via PlanetBids
for the above -referenced project. Bids ranged from $1,286,870 to $1,430,000.00.
A careful review and analysis of the two bids received showed only minor deviations. See attached
spreadsheet and list of deviations for full breakdown of each bid.
ERS Industrial Services, Inc. is the apparent low bidder. ERS Industrial Services, Inc. had only three
minor deviations.
I contacted the Contractors License Board and was given the following information:
License Number 724233 is current and active and expires 06/30/2024.
The company is a corporation.
ERS Industrial Services, Inc. holds a Class A — General Engineering license, and a Class C33 -
Painting and decorating license.
I also contacted the California Department of Industrial Relations Contractor Registration site and
verified that ERS Industrial Services, Inc. is registered under PWCR Number 1000003275.
South Tahoe Public Utility District . 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150
Phone 530.544.6474 . Facsimile 530.541.0614
2024 Filter Rehabilitation Project
Bid Due on March 07, 2024 10:00 AM (PST)
Advertised: 2/16/2024
Item
Description
Unit of
Measure
lQuantity
ERS Industrial
Services, Inc.
T & S
Construction
Co., Inc.
Engineer's
Estimate
1
Mobilization and Demobilization
LS
1
$126,187.00
$100,000.00
$120,000.00
2
Demolition, Disposal, and Vessel Modifications
LS
1
$135,000.00
$305,000.00
$103,000.00
3
Support Gravel and Filter Media
LS
1
$230,070.00
$350,000.00
$80,000.00
41
Interior Coating of Vessel
LS
1
$185,613.00
$150,000.00
$225,000.00
5
Vessel Interior Piping
LS
1
$440,000.00
$250,000.00
$320,000.00
6
Filter Gallery Valving
LS
1
$145,000.00
$250,000.00
$145,000.00
7
Contingency Work
LS
1
$25,000.00
$25,000.00
$25,000.00
Total
1 $1,286,870.00
$1,430,000.00
$1,018,000.00
2024 Filter Rehabilitation Project
Bid Opening: Thursday, March 2024 at 10:00 o'clock a.m.
Deviations and information gathered during bid analysis of the two responsive
responsible bids received:
ERS Industrial Services, Inc.
• Bidders General Information
o Item 6, the name, address, and phone number of the brokerage company
was provided, but not the agent's name. No information was provided for the
surety. We were however able to obtain the surety's name and verify that
the Bid Bond is valid, and that the surety company meets District's
requirements.
Certification by Contractor's Insurance Broker
o The Certification was filled out incorrectly. The agent's name was listed on
line one but not the brokerage agency name. The brokerage agency's
name was listed on line 2 and in the signature block but the insurance
company's name was not provided.
Required Bid Forms
o Fleet Compliance Form, the Certificate of Reported Compliance was not
submitted with the original bid submission but has since been provided
and verified.
T&S Construction Co., Inc.
• Required Bid Forms
o Fleet Compliance Form, Certificates of Compliance were not provided for
the subcontractor's identified on the Bid forms.
• Certification by Contractor's Insurance Broker
o The insurance company listed on the certification did not meet the
District's AM Best rating requirements.
2024 Filter Rehabilitation Project
CONTRACTORS SUBCONTRACTORS
ERS Industrial Services, Inc.
Description of Work
Subcontractors Name
& Address
Not Applicable
No Subcontractors listed
Named Equipment Material Supplier List:
Equipment/Material
Supplier I Manufacturer
Filter Media
ERS Industrial Services, Inc. / CEI, SRI
Valves
Southwest Valves / Pratt
Protective Coatings
Sherwin Williams / Sherwin Williams
Piping, fittings, and specials
Ryan Herco I PVC pipe and parts
Windustrial I Steel pipe and parts
T & S Construction Co., Inc.
Description of Work
Subcontractors Name
& Address
Coatings 8%
Polytech Industrial, Inc.
PO Box 12407
Fresno, CA 93777
CA#853403; CA DIR PWC #1000672005
Welding 5%
Builtware Fabrication, Inc.
4569 Skyway Dr.
Olivehurst, CA 95961
CA#923542; CA DIR(PWC)#1000032316
Named Equipment/Material Supplier List:
Equipment/Material
Supplier / Manufacturer
Filter Media
Filtco / Filtco
Valves
Pace Supply / DeZurik
Protective Coatings
Pol tech / Tnemec
Piping, fittings, and specials
Pace Supply / EBAA
General Manager
Paul Hughes
Directors
Nick Haven
5outh Tahoe
Shane Romsos
David Peterson
Public Utility D15trict
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 6b
TO: Board of Directors
FROM: Adrian Combes, Director of Operations
MEETING DATE: March 21, 2024
ITEM - PROJECT NAME: Tahoe Keys Pump Station Replacement Project
REQUESTED BOARD ACTION: Approve Change Order No. 2 to T&S Construction in the
amount of $233,169.39.
DISCUSSION: Change Order No. 2 includes 12 items for additional costs or changes to
the work performed by T&S Construction, 1 item for work performed by the District and
item extending the Contract time.
1 A. 1) This item reflects additional costs to the project to modify the landscaping around
the pump station to match the neighboring commercial area as directed in DCM #6
and includes the deletion of an infiltration trench. The change resulted in an increase of
$14,810.86.
1 A.2) This item reflects a change in one of the force main valves from a 16-inch gate
valve to a 16-inch plug valve as documented in DCM # 1. The change in price was
based on material pricing and resulted in an increase of $4,799.74.
1 A.3) This item reflects additional work for potholing unidentified utilities, the addition of
a thrust block and sealing of annular space between the existing force main and a high
density polyethylene liner not shown on the plans. The additional work was tracked on
Time and Materials (T&M) and resulted in an increase of $12,120.32.
1 A.4) This item reflects additional costs to the project due to supply chain issues brought
on by the COVID-19 pandemic. The industry saw unprecedented cost increases on
water works materials that were unforeseeable at the time of bidding. There was
approximately a 20% increase in prices between the time of bidding and ordering
materials after receiving approved submittals. These changes result in an increase of
$46,660.94.
1 A.5) This item reflects additional costs to the project due to the need to remove an
additional tree that was not a part of the original design. The additional work was
based on T&M and resulted in an increase of $1,870.50.
Adrian Combes
March 21, 2024
Page 2
1 A.6) This item reflects a change to the demolition of the existing pump station per DCM
#7. The change included using slurry rather than cell-crete to fill the wet well and
added the demolition of the existing dry pit to the work. The net change resulted in an
increase of $23,265.76.
1 A.7) This item reflects a change to the demolition of the existing pump station for work
performed by the District. The District provided a crane truck and two personnel during
the winter to assist with removal of equipment to prepare for demolition. This item results
in a credit of <$1,742.47>.
1 A.8) This item reflects additional costs to the project to fabricate and install security
enclosures to go around the receptacles to the Temporary Electrical and Controls
Trailer (TECT). The change was tracked on (T&M) and resulted in an increase of
$4,743.56.
1 A.9) This item reflects additional costs to the project to add controls and
instrumentation to the TECT that were not part of the original design and to modify
wiring that was causing issues with normal operation of the pump station. The change
was based on (T&M) and resulted in an increase of $20,511.79.
1 A.10) This item reflects additional costs to the project to modify piping for a 2-inch
drain and 1-1/2 inch vent that conflicted with a section of the north east wall that
required demolition as part of the seismic retrofit. The change was tracked on (T&M)
and resulted in an increase of $2,827.20.
1 A.1 1) This item reflects additional costs to the project to add temporary electrical and
controls to be able to install the permanent electrical equipment without touching the
service entrance from Liberty Utilities due to the need for an upgrade not identified in
design. These changes were based on (T&M) and resulted in an increase of $15,122.52.
1 A.12) This item reflects a change for the variable frequency drives and instrumentation
(meter, level sensor and pressure transducers) to products that were sole sourced as
directed in DCM #2. The change in price was based on material pricing and resulted in
an increase of $74,896.10.
1 A.13) This item reflects additional costs to the project due to the need to construct an
enclosure for the odor control scrubber that was not a part of the original design as
directed in DCM #8. The additional work was tracked on (T&M) and resulted in an
increase of $13,282.57.
1 A.14) Due to the extended lead time for the VFDs and issues encountered with the
existing electrical service, additional time is needed for the contract. 252 days shall be
added to the contract to match the current end date (July 31,2024) for construction
with our funding source.
Change Order No. 2 results in an increase to the contract amount of $233,169.39, from
$5,169,881.21 to $5,403,050.60 and increases the contract time by 252 days ending on
July 31, 2024.
Adrian Combes
March 21, 2024
Page 3
SCHEDULE: Upon Board Approval
COSTS: $233,169.39
ACCOUNT NO: 10.30.7055
BUDGETED AMOUNT AVAILABLE: $635,054
ATTACHMENTS: Change Order No. 2
CONCURRENCE WITH REQUESTED ACTION:
GENERAL MANAGER: YES 141t
CHIEF FINANCIAL OFFICER: YES
CATEGORY: Sewer
90%3
TH TA,10
1950
aGe`IC UTILITY p
Change Order m 2
Project: Tahoe Keys Pump Station Replacement
Date: 3/21 /2024
Contractor: T&S Construction
Purchase Order No.: 2022-582
Dollar Amounts Contract Times
Original Contract
$4,904,729.00
460 Calendar Days
Previous Change Orders
$265,152.21
W Calendar Days
Current Contract
$5,169,881.21
825 Calendar Days
THIS CHANGE ORDER
$233,169.39
Calendar Days
Total Change Orders to Date
$498,321.60
617 Calendar Days
New Contract Total
$5,403,050.60
1077 Calendar Days
Contractor agrees to make the herein -described changes in accordance with the terms hereof. The change
in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s)
described, unless specifically noted in individual descriptionls►.
Accepted by
Contractor:
Reviewed by STPUD
Project Manager:
Authorized by STPUD
General Manager:
Date:
Date:
Date:
SOUTH TANOF
Change Order #:
(/s@wer ' 1950 ' W atP�Ci�
e<<C UTILITY p1S�
Project: Tahoe Keys Pump Station Replacement
Bid Schedule:
Date: 3/21 /2024
Contractor: T&S Construction
Dollar Amounts
Original Bid Schedule Subtotal
$4,904,729.00
Previous Change Orders
$265,152.2"
Current Bid Schedule Subtotal
$5,169,881.21
THIS CHANGE ORDER
$233,169.39
Total Change Orders to Date
$498,321.60
New Bid Schedule Subtotal
$5,403,050.60
The Contract Shall Be Changed As Follows:
1A.1 Amend Bid Item 2 to reflect an increase in cost due to the addtion of landscaping to
match the neighboring commercial property per DCM #6 and the deletion of an
infiltration trench. The additional work was tracked on T&M and results in an increase
of $19,404.57. The deletion of the infiltration trench results in a credit of $4,593.71.
The net change results in additional cost to the District of $14,810.86.
TOTAL FOR ITEM 1A.1 IS: $14,810.86
1A.2 Amend Bid Item 6 to reflect a change in one of the 16-inch valves that was called out
on the plans for a gate valve to a plug valve. The change in cost was agreed upon as
a lump sum and results in an increase to the District of $4,799.74.
TOTAL FOR ITEM 1A.2 IS: $4,799.74
1A.3 Amend Bid Item 6 to reflect additional work for potholing utilities (TM #1427, #1428,
#1429) an additional thrust block ( TM #1431) needed for the 16-inch force main tie-in
and sealing of the FM liner (TM #1430). The additional work was tracked on T&M and
results in an increase to the District of $12,120.32.
TOTAL FOR ITEM 1A.3 IS: $12,120.32
SOUTH TAHOF
Change Order #:
(/s@wer ' 1950 ' W atP�Ci�
e<<C UTILITY p1S�
Project: Tahoe Keys Pump Station Replacement
Bid Schedule: N/A
1A.4 Amend Bid Item 6 to reflect an increase in material cost from the time of bidding to the
time of ordering materials. The change in cost results in an increase to the District of
$46,660.94.
TOTAL FOR ITEM 1A.4 IS: $46,660.94
1A.5 Amend Bid Item 12 to reflect an increase in cost due to the need to remove a tree not
included in the original design as directed in the field on 7/24/2023. The additional
work was tracked on T&M and results in additional cost to the District of $1,870.50.
TOTAL FOR ITEM 1A.5 IS: $1,870.50
1A.6 Amend Bid Item 12 to reflect a change to to the demo of the existing pump station per
DCM #7. The change included a switch from cell-crete to slurry for demo of the
existing wet well and to add the demo of the dry pit. The change in cost was agreed
upon as a lump sum based on T&M and the net change results in an increase to the
District of $23,265.76.
TOTAL FOR ITEM 1A.6 IS: $23,265.76
1A.7 Amend Bid Item 12 to reflect additional work performed by the District to assist the
contractor with removal of the existing pumps. The work was tracked through a District
work order and results in a credit to the District of $1,742.47.
TOTAL FOR ITEM 1A.7 IS: ($1,742.47)
1A.8 Amend Bid Item 15 to reflect an increase in cost due to addtiional work to fabricate
security enclosures around the receptacles to the trailer. The additional work was
tracked on T&M and results in an increase to the District of $4,743.56.
TOTAL FOR ITEM 1A.8 IS: $4,743.56
1A.9 Amend Bid Item 15 to reflect an increase in cost to modify the TECT to add lead/lag
controls, a flow meter display and changes to wiring from the design in order for the
station to work correctly. The additional work was based on T&M and results in an
increase to the District of $20,511.79.
TOTAL FOR ITEM 1A.9 IS: $20,511.79
SOUTH TANOF
Change Order #: 2
W
e��C UTILITY 0,�0
Project: Tahoe Keys Pump Station Replacement
Bid Schedule: N/A
1A.10 Amend Bid Item 16 to reflect an increase in cost due to the the need to re-route an
existing 2-inch drain and 1.5" vent that was in conflict with the NE wall seismic retrofit.
The additional work was tracked on T&M and results in an increase to the District of
$2,827.20.
TOTAL FOR ITEM 1A.10 IS: $2,827.20
1A.11 Amend Bid Item 17 to reflect an increase in cost due to the the need to install the
permanent electrical equipment without touching the existing electrical service
entrance due to the need to change out the electrical panel which was not part of the
original contract. This addition includes temporary power and controls to connect the
ATS to the generator and allow for removal of the existing electrical equipment. The
additional work is based on T&M and results in an increase to the District of
$15,122.52.
TOTAL FOR ITEM 1A.11 IS: $15,122.52
1A.12 Amend Bid Item 17 to reflect a change to the sole source products for Allen Bradley
VFD's and Rosemount instrumentation (meter, level sensor and pressure transducers)
per DCM #2. The change in cost was agreed upon as a lump sum and results in an
increase to the District of $74,896.10.
TOTAL FOR ITEM 1A.12 IS: $74,896.10
1A.13 Amend Bid Item 18 to reflect an increase in cost due to the need to build an enclosure
for the new odor control system for protection from the snow per DCM #8. The
change results in additional cost to the District of $13,282.57.
TOTAL FOR ITEM 1A.13 IS: $13,282.57
1A.14 Amend the Contract Time to add an additional 252 consecutive calendar days to
account for changes to the electrical and long electrical equipment lead times. This
additional time moves the contract end date from November 22, 2023 to July 31, 2024.
TOTAL FOR ITEM 1A.14 IS: $0.00
General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
MCK Haven
Shane Romsos
David Peterson
KellY Sheehan
NicK Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 13a
Board of Directors
Paul Hughes, General Manager
March 21, 2024
Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Section 54956.9(d) (1) of the California Government code,
Closed Session may be held for conference with legal counsel regarding existing
litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South
Tahoe Public Utility District; et al.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 13b
Board of Directors
Paul Hughes, General Manager
Liz Kauffman, Human Resources Director
March 21, 2024
Closed Session - Union Memorandum of Understanding
Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources
Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
■
TO:
FROM:
� South Tahoe
Public Utility District
MEETING DATE
ITEM - PROJECT NAME
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
1275 Meadow Crest Prive • South Lake Tahoe ■ CA 96150-7401
Phone 530 544-0474 • Fax 530 541-0614 • www.5tpud.u5
BOARD AGENDA ITEM 13c
Board of Directors
Paul Hughes, General Manager
Liz Kauffman, Human Resources Director
March 21, 2024
Closed Session -Management Group Memorandum of
Understanding Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; and Liz Kauffman, Human Resources
Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO