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2024.04.18 District Board Agenda Packet 4-18-24 SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, April 18, 2024 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Intention to Reimburse Expenditures from the Proceeds of Tax-Exempt Financing (Andrea Salazar, Chief Financial Officer) Approve Resolution No. 3273-24, Resolution of the Board of Directors of the South Tahoe Public Utility District Declaring Intention to Reimburse Expenditures from the proceeds of Tax-Exempt financing. b. Revised Surface Water Rights Application (Julie Ryan, P.E., Engineering Department Manager) Authorize the General Manager to notify the State Water Board of the Districts intent to continue with the application for surface water rights from Lake Tahoe. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) REGULAR BOARD MEETING AGENDA – April 18, 2024 PAGE – 2 9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Customer Assistance Program Update (Ryan Lee, Customer Service Manager) 10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 04/04/2023 – 2:00 p.m. Regular Board Meeting at the District 04/16/2024 – 3:30 p.m. Operations Committee Meeting at the District 04/17/2024 – 8:00 a.m. Employee Communications Committee Meeting (Haven Representing) Future Meetings/Events 04/24/2024 – 8:00 a.m. Congressional Western Caucus at the District 04/25/2024 – 6:00 p.m. Proposition 218 Public Meeting at the District 05/02/2024 - 2:00 p.m. Regular Board Meeting at the District 12. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed – three minute limit.) a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday, May 2, 2024, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time. Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from the Audience;” however, action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530) 544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA – April 18, 2024 PAGE – 3 SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, April 18, 2024 ITEMS FOR CONSENT a. WINTER STORMS EMERGENCY RESPONSE (Paul Hughes, General Manager) Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. b. BAYVIEW WELL VARIABLE FREQUENCY DRIVE AND CONTROLS UPGRADE (Jared Aschenbach, Electrical and Instrumentation Supervisor and Mark Seelos, Water Resources Manager) (1) Authorize a sole source exception to competitive bidding procedure; and (2) Authorize the General Manager to execute a Purchase Order with Rexel Automation, Inc. in the amount of $226,984.08. c. NOVEMBER 5, 2024 CONSOLIDATED DISTRICTS ELECTION (Melonie Guttry, Executive Services Manager/Board Clerk) Adopt Resolution No. 3274-24 for El Dorado County declaring an election to be held in its jurisdiction, consolidated with other Districts requesting election services. d. PALOMA WELL REHABILITATION PROJECT - REBID (Mark Seelos, Water Resources Manager) 1) Approve Change Order No. 5 to Zim Industries, adding 59 days and deducting $98,527 from the contract total; and 2) Authorize the General Manager to execute Change Order No. 5. e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Receive and file Payment of Claims in the amount of $2,254,246.58 f. REGULAR BOARD MEETING MINUTES: April 4, 2024 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve April 4, 2024, Minutes BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Paul Hughes, General Manager MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Winter Storms Emergency Response REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c), continue the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. DISCUSSION: The Board declared the Winter Storms Emergency Response as an emergency on March 16, 2023. District staff will provide an update to the Board regarding the status of the emergency. Public Contract Code Section 22050(c) requires the Board to review the emergency action at every Board meeting thereafter until the emergency action is terminated. The Board must determine by a 4/5 vote that there is a need to continue the emergency action. District staff is requesting that the Board continue the emergency action for the response to the Winter Storms Emergency. As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of emergency throughout California to support the recent winter storm events that hit the state. These storms caused widespread damage and disruption with heavy snow, freezing temperatures, and strong winds causing avalanches, debris flow, and flooding across the state. The emergency proclamation provides critical support for emergency relief efforts, including assistance for local response efforts to address the impacts of the winter storms. The District has proactively tracked its storm-related expenses, including labor, parts, fuel, materials, and contractor assistance. Given the significant costs associated with responding to, and recovering from, these events, the District will be seeking reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance Program. Under this program, eligible costs may be reimbursed at a 75 percent state, and 25 percent local, cost share. General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Paul Hughes April 18, 2024 Page 2 SCHEDULE: N/A COSTS: $1,400,000 ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3242-23 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Jared Aschenbach, Electrical and Instrumentation Supervisor Mark Seelos, Water Resources Manager MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Bayview Well Variable Frequency Drive & Controls Upgrade REQUESTED BOARD ACTION: (1) Authorize a sole source exception to competitive bidding procedure; and (2) Authorize the General Manager to execute a Purchase Order with Rexel Automation, Inc. in the amount of $226,984.08. DISCUSSION: Bayview Well is the District’s largest-producing unit, with a maximum production capacity of 3,700 gallons per minute. The well is overdue for 10-year maintenance of its variable frequency drive (VFD) and control systems. This project will complete (1) catchup preventative maintenance of the VFD, (2) modernization of controls to improve diagnostics, maintenance, and reliability; and (3) modernization of the uninterruptable power supply (UPS). Due to inflation and scope changes since the project was originally budgeted, the Bayview VFD Upgrades Project Cost has increased as follows: ● 2021 proposal: $132,000 ● 2022 proposal (updated scope): $169,191 ● 2024 proposal: $226,984 Rexel Automation, Inc. is the sole distributor authorized to provide service of Allen Bradley VFDs and Rockwell Automation Software in El Dorado County. SCHEDULE: May 2024 COSTS: $226,984.08 ACCOUNT NO: 20.30.8373; 20.30.8222 BUDGETED AMOUNT AVAILABLE: $132,000; $485,000 ATTACHMENTS: (1) Project Cost Proposal, (2) Rexel Sole Source Certification ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline expanding human possibility MV Maintenance Project Fixed Price Proposal 30454989.1 Date of Issue: March 27th, 2024 Presented To: South Lake Tahoe Public Utility District 1275 MEADOW CREST DRIVE SOUTH LAKE TAHOE, CA 9615 USA Proposed By: l 1534 N. Market Blvd Sacramento, CA 95834 USA Rockwell Automation Inc 135 Dundas Street Cambridge, Ontario Canada [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 2 125-20100-TPL-PROP-RFS-en (V5.0) Revision History Date: Description of change: Edited by: Revision: March 27th, 2024 None, Original Document Edgar Meza 30454989.1 [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 3 125-20100-TPL-PROP-RFS-en (V5.0) Contents 1 ROCKWELL AUTOMATION STATEMENT OF WORK ....................................................... 4 1.1 Statement of Work Summary ..................................................................................................... 4 1.1.1 Basis for Statement of Work .................................................................................................. 4 1.1.2 Field Labor ............................................................................................................................ 4 1.1.2.1 MV Field Modernization Scope of Work .......................................................................... 5 1.1.2.2 Equipment ...................................................................................................................... 5 1.1.2.3 System Documentation................................................................................................... 6 1.1.3 Services................................................................................................................................. 7 1.1.3.1 Services Scheduling ....................................................................................................... 7 1.1.3.2 Services Not Covered ..................................................................................................... 7 1.2 Customer Responsibilities ......................................................................................................... 8 1.2.1 Documentation Requirements ............................................................................................... 8 1.2.2 Single Point of Contact .......................................................................................................... 8 1.2.3 Maintenance, Electrical, and Operations Staff ....................................................................... 8 1.2.4 Access to the System ............................................................................................................ 8 1.3 Assumptions, Clarifications, and Exceptions .......................................................................... 9 1.4 Rockwell Automation Commitment for Sales Through Distribution ..................................... 12 2 DISTRIBUTOR COMMERCIAL TERMS ............................................................................. 17 2.1 Pricing Summary ...................................................................................................................... 17 2.2 Invoicing Schedule ................................................................................................................... 17 2.3 Purchase Order Instructions ................................................................................................... 17 2.4 Rexel Terms and Conditions of Sale ....................................................................................... 17 [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 4 125-20100-TPL-PROP-RFS-en (V5.0) 1 Rockwell Automation Statement of Work COVID-19. Rockwell Automation is committed to health, safety, and doing all we can to maintain a high level of service for our customers. As we focus on keeping our people and communities healthy and safe during this challenging and stressful time, we support you in maintaining your business continuity. Together, we will navigate this tough situation with a focus on safety while supporting each other. We are committed to communicating with you about the impact that the ongoing COVID-19 pandemic or its related governmental restrictions may have on the deployment of our personnel and delivery of the project and truly appreciate your cooperation and understanding in advance. This fixed price Modernization proposal is offered to Rexel for resale to South Lake Tahoe Public Utility District (“Customer”). 1.1 Statement of Work Summary1 This proposal for a Rockwell Automation Medium Voltage (“MV”) Field Modernization is offered to Rexel for resale to South Lake Tahoe Public Utility District (“Customer”). 1.1.1 Basis for Statement of Work The following details the information used as a basis for this Statement of Work: • Request from South Lake Tahoe Public Utility District to Rockwell Automation • Medium Voltage Equipment serial number 7006214-001-05 1.1.2 Field Labor This Statement of Work included in the Basis for Statement of Work above: Catch-up Preventative Maintenance • Duration of this activity is up to 4 consecutive standard days • A standard day is defined as Monday through Friday between the hours of 7:00 a.m. and 6.00 p.m. local time (excluding Rockwell Automation observed holidays), up to 10 hours per day. • Travel and expenses included • Should extra time be required, this will be addressed via the Documented Change Request (DCR) process Classic to ForGe control modernization • Duration of this activity is up to 7 consecutive standard days • A standard day is defined as Monday through Sunday between the hours of 7:00 a.m. and 6.00 p.m. local time (excluding Rockwell Automation observed holidays), up to 10 hours per day. • Travel and expenses included • Should extra time be required, this will be addressed via the Documented Change Request (DCR) process 1 Allen-Bradley, FactoryTalk, and Rockwell Automation are trademarks of Rockwell Automation, Inc. Any Rockwell Automation software or hardware not mentioned here is also a trademark, registered or otherwise, of Rockwell Automation, Inc. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 5 125-20100-TPL-PROP-RFS-en (V5.0) UPS modernization • Duration of this activity is up to 1 standard day • A standard day is defined as Monday through Friday between the hours of 7:00 a.m. and 6.00 p.m. local time (excluding Rockwell Automation observed holidays), up to 10 hours per day. • Travel and expenses included • Should extra time be required, this will be addressed via the Documented Change Request (DCR) process 1.1.2.1 MV Field Modernization Scope of Work Rockwell Automation is committed to providing quality engineering services. - Preventative Maintenance: Catch-up Preventative Maintenance - PF7000 Modernization: Classic control to ForGe control conversion, which includes upgrade of existing PV550 to PanelView Plus HMI - PF7000 UPS Modernization Evolving technology resulted in development of newer control topology for PF7000. The newest generation of Rockwell Automation MV PF7000 drives are equipped with ForGe control and include all the features of the existing Classic control, with the following enhancements: - Improved diagnostic and maintenance - New PV+1000 HMI - Improved functionality & performance with a 56% reliability increase over Classic platform. - Addition of a Black Box which is a valuable troubleshooting and diagnostic tool - Fewer control board spare parts - Various communication protocols are supported Upon receipt of PO, Project Manager will be assigned to act as single point of contact for customer and support onsite logistics/execution. 1.1.2.2 Equipment The following equipment is included in this Statement of Work. Based on Rockwell Automation projected component life cycle, the follow components require replacement based on the service year and will be replaced as part of the annual preventative maintenance. Completing the following component replacement will ensure maximum product availability and maintain the highest possible uptime for the MV VFD. 70062141: Catch-up Service Item Equipment Description Quantity 1 FIBERGLASS FILTER 505 X 840 MM 1 2 FIBERGLASS FILTER 400 X 840 MM 1 3 NCL SNUBR CAP, 0.1UF, PKGD STK 24 4 PWR SUPPLY - IGCT ALL VOLTAGE 4 5 PKG-SK ROTRON FAN 115V W/LEADS 2 6 AC/DC POWER SUPPLY 1 7 DC/DC POWER SUPPLY 1 8 400A SGCT ASSY - MATCHED PAIR 12 [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 6 125-20100-TPL-PROP-RFS-en (V5.0) The following parts are required to convert MV PF7000 drive from Classic control to ForGe control and this also includes parts required to upgrade obsolete PV550 to PanelView Plus: • Retro kit, eHIM terminal, • PowerFlex Net Interface Board • Low voltage door adapter plate • Low panel assembly • Low voltage control tub supplies • Fiber optic board kit • Input scaling resistors • Output scaling resistors • Communication adapter for DPI protocol • Temperature feedback board • EMI filter • Voltage metering assembly • Analog control board • Drive process module • External digital I/O board • AC/DC power supply • DC/DC power supply assembly • DC fail kit for power supply Note: Noted hardware should NOT be considered a complete B.O.M. The following parts are required to upgrade existing UPS hardware and control: • UPS communication cable • 40,000f MVD capacitor • UPS module • AC/DC 300W Power Supply Note: Noted hardware should NOT be considered a complete B.O.M. 1.1.2.3 System Documentation Rockwell Automation will provide the following in soft copy: • Finalized Electrical and Dimensional drawings will be provided 4 weeks after onsite implementation. • Rockwell Automation Field Service Report will be provided 4 weeks after completion of onsite implementation. • PF7000 VFD Commissioning Report will be provided 4 weeks after completion of onsite completion. • Updated spare parts list will be provided 4 weeks after onsite implementation. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 7 125-20100-TPL-PROP-RFS-en (V5.0) 1.1.3 Services 1.1.3.1 Services Scheduling Subject to a four (4) week notice of Customer’s requested service date, Rockwell Automation will utilize a qualified Field Service Professional (“FSP”) located closest to the customer work site. If Customer provides less than the previously stated advance notice, and a local qualified FSP is unavailable for the requested on-site date, Rockwell Automation will offer Customer the option to: 1) wait until the locally qualified FSP is available, or 2) schedule an alternative out-of-region resource, which may result in additional travel charges 1.1.3.2 Services Not Covered The following items are NOT included in this Statement of Work. • Removal of, or protection from, hazardous materials. • Electrical, structural, civil, piping, or mechanical designs and installation outside of statement of work • Site assistance during installation outside of statement of work • No approval drawings or approval cycle included • Supply or modification of network media between enclosures, buildings and process areas • Any modifications to conduit and/or wiring that extends outside the Rockwell Automation structure detailed in this Statement of Work • Connections to 3rd party equipment • Field modifications upgrades or engineering changes outside of statement of work • Formal operator, maintenance, or electrical training • Dispose of coolant if required [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 8 125-20100-TPL-PROP-RFS-en (V5.0) 1.2 Customer Responsibilities 1.2.1 Documentation Requirements At release of order, Customer will provide the following items: • Existing drive drawings from customer to accompany PO • Photos of the drive to accompany PO • Copy of latest drive parameter files to accompany PO Note: If Customer documents are not delivered by the required date, the Documented Change Request (DCR) Process will be followed to address any resulting delays. 1.2.2 Single Point of Contact Customer will designate a representative that is authorized to act on the plant's behalf with respect to this project. This representative should have a working knowledge of the machinery and process and be available to Rockwell Automation personnel during working hours. 1.2.3 Maintenance, Electrical, and Operations Staff Customer will provide appropriate personnel knowledgeable in the process, operation, and control system supplied to assist Rockwell Automation personnel. 1.2.4 Access to the System Customer will make the process available to Rockwell Automation personnel during the mutually agreed upon schedule for the purpose of implementing the services and equipment described in this Statement of Work. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 9 125-20100-TPL-PROP-RFS-en (V5.0) 1.3 Assumptions, Clarifications, and Exceptions The following assumptions, clarifications, and exceptions have been made by Rockwell Automation in the development of this Statement of Work: Reference Assumptions (A), Clarifications (C), and Exceptions (E) A1 All aspects of mechanical, electrical, and process safety are responsibilities of Customer. A2 All mechanical / electrical work outside of the Rockwell Automation equipment specified in this proposal is to be installed and managed by Customer unless otherwise specified in this Statement of Work. A3 Rockwell Automation assumes that rear access is available on the MV VFD. If extra labor time is required due to lack of rear access to the MV VFD, this will be addressed via the Document Change Request (DCR) process. C1 Quotation Scope. This quotation includes only the hardware, software, and services that are specified in the Statement of Work. C2 Statement of Work Validity. This Statement of Work is valid for 30 days from date of issue. C3 Documentation. All project and system documentation will be in English and furnished in electronic format unless otherwise stated. Translation into other languages is not included in this Statement of Work. C4 System Performance and Design. Rockwell Automation is a manufacturer of industrial control equipment that is component parts on machines or manufacturing systems designed by others. As the provider of control equipment or engineering services related to that equipment, Rockwell Automation’s description of responsibility is limited to the individual controls of the system only. The overall performance and overall design of the machine or manufacturing system, including safety features and failure modes, are the responsibility of others and are not included in Rockwell Automation’s description of Work. C5 RoHS. Customer supplied/specified products will meet all applicable material restrictions as defined in RoHS. If it does not, Customer will notify Rockwell Automation prior to shipment of the Customer supplied/specified products to Rockwell Automation. Customer will indemnify Rockwell Automation against any claim arising out of Rockwell Automation’s use of Customer supplied/specified products. C6 Hazardous Materials. Rockwell Automation is not responsible for the removal of or protection from hazardous materials. C7 Existing Devices. Customer represents that any existing operator, machine-mounted, or field devices that are in use or are to be reused are in good working order and will be repaired or replaced by Customer when required. Repair and/or replacement of damaged devices is not included in Rockwell Automation’s Statement of Work. C8 Existing Equipment. Rockwell Automation is not responsible for electrical/mechanical adjustments, or changes/replacements to existing equipment required for advancing the process into a production status. This includes system performance consulting and support of equipment supplied by others that affects the performance of Rockwell Automation supplied equipment outside of this Statement of Work. C9 Safety Integrity Level - Control System. The control system supplied by Rockwell Automation is not specifically designed to meet any Safety Integrity Level (SIL) in accordance with international/US national standard IEC-61511 / ISA84.00.01. Accordingly it is therefore the responsibility of Customer to ensure that other measures - separate and distinct from the Rockwell Automation Statement of Work - are in place to ensure that the overall system operation is not impaired in the event of a failure of the Rockwell Automation control system. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 10 125-20100-TPL-PROP-RFS-en (V5.0) Reference Assumptions (A), Clarifications (C), and Exceptions (E) C10 Rigging and Handling. Rigging and handling to receive, store, move and set the Rockwell Automation supplied equipment is the responsibility of Customer. The equipment will be stored at Customer’s facility in a mutually agreed upon area. A secure and dry area is required. C11 Installation Services. Demolition, installation, and wiring services are not included in this Statement of Work. Rockwell Automation Installation Services can be offered upon request at an additional expense. C12 Optional Services. Extended warranties, additional training, additional engineering support, and other services are available upon request and are not included in this Statement of Work. C13 Spare Parts. Spare parts outside of this Statement of Work, are not included in this proposal. C14 Documented Change Request (DCR) Process. Changes to this scope of work requested by Customer throughout the duration of the project will be identified and communicated through project management at Rockwell Automation. Estimates for the material costs, labor, and schedule impacts will be prepared when a change in scope is identified. Refer to the change provision of the Terms and Conditions of Sale referenced in this Statement of Work. C15 Customer or Site Specific Requirements. This Statement of Work does not include Customer specific requirements or on-site activities such as Customer or site specific safety training, background checks, international work visas, and copies of expense receipts. Rockwell Automation must be made aware of any such requirements prior to contract award. Costs for associated time and expenses incurred while complying with such requirements will be at Customer expense. C16 Working Hours. Standard Rockwell Automation working hours are Monday through Friday, 8:00 AM to 6:00 PM (first 8 hours/day). Hours not included in the scope of this Statement of Work and worked outside the standard working hours will be billed as follows: • 1.5 Times Standard Rate - Saturdays and any hours exceeding eight (8) on a weekday • 2.0 Times Standard Rate - Sundays and holidays C17 Travel Time & Expenses. Travel time and expenses in excess of those which are included in this Statement of Work will be billed as follows: • Travel time to and from the jobsite is billed at the standard rate. • Transportation, auto rental, lodging, meals, phone, and miscellaneous expenses are billed at cost plus a 10% administrative handling fee. C18 Stand-by Time. Stand-by time is not included in the scope of Work for the duration of this project. Stand-by time is defined as any delays due to issues beyond the control of Rockwell Automation. Examples include time spent on-site waiting for completion of the installation and wiring, time spent waiting for the correction of construction, and time spent troubleshooting field wiring errors. Costs for associated time and expenses incurred while complying with such requirements will be at Customer expense. C19 Cancellation. Customer shall pay all costs of cancellation (including third-party commitments, reasonable profit, and overhead) upon submission of Rockwell Automation's invoices. The applicable cancellation charge will be determined upon Rockwell Automation receipt of Customer cancellation notification. C20 Work Site Safety. Customer is responsible for assuring a safe and secure work environment, compliant with relevant local, state, provincial, and nationally-recognized standards and regulations, for work at the site. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 11 125-20100-TPL-PROP-RFS-en (V5.0) Reference Assumptions (A), Clarifications (C), and Exceptions (E) C21 Information Security Standards In the performance of all Work pursuant to this Agreement and Statement of Work, Customer and Rockwell Automation will comply with the following standards and practices: 1. Data Transmission Customer agrees that all transmission or exchange of sensitive data with Rockwell Automation shall take place via secure means {e.g., Rockwell Automation’s SharePoint system; password- protected, using a complex password; encrypted WinZip sent via e-mail, or, for large files, Hightail File Transfer Service; Secure File Transfer Protocol (SFTP); physical media such as paper/DVD sent securely; or another equally secure means of transport}. If Customer requires Rockwell Automation to use a Customer-specified system, the security of the data in transit and at rest once sent from Rockwell Automation is Customer’s sole responsibility. 2. Customer-Provided Hard Disk If Rockwell Automation personnel are required to use Customer-provided hard disks, Customer agrees to provide the hard disk with designated backup and recovery processes and in encrypted form, using commercially supported or industry ‘best of breed’ open source encryption solutions. The Customer must use commercially reasonable efforts to ensure against introduction of any malicious software into Rockwell Automation’s systems. These efforts include the implementation of security patches and antivirus or anti-malware solutions to remediate any vulnerabilities. 3. Remote Access Remote access by Rockwell Automation’s personnel into Customer’s control system(s) must be accomplished in accordance with either Customer or Rockwell Automation procedures, whichever is more stringent. If Customer requires Rockwell Automation personnel to use Customer-specified procedures, the security of the connection/session is Customer’s sole responsibility, and Customer is solely responsible for logging activities of all users accessing the Customer’s system. E1 This field intentionally left blank. Table 1: Assumptions, Clarifications, and Exceptions [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 12 125-20100-TPL-PROP-RFS-en (V5.0) 1.4 Rockwell Automation Commitment for Sales Through Distribution In submitting any purchase order, you acknowledge and agree that Rockwell Automation will be excused from performance, or delay in performance, of its obligations under this purchase order, regardless of whether a contract is currently in place governing the parties' relationship, to the extent that Rockwell Automation is unable, in the exercise of reasonable commercial efforts, to perform such obligations due to the effects of the COVID-19 pandemic on Rockwell Automation and/or third parties, including without limitation, logistics, and materials suppliers. General. This Commitment (“Commitment”) covers purchase by Distributor’s customer (“Customer”) from Distributor of the hardware, and/or software (individually a “Product” and collectively “Products”), and/or services (“Services”) and/or Products and Services described and integrated pursuant to this Statement of Work (collectively as integrated pursuant to the Statement of Work, the “Work”) to be provided by Rockwell Automation, Inc. and/or its affiliates (“Rockwell Automation”). Its terms are integral to the Statement or Work. In other words, Customer purchases the Work subject to the terms contained in this Commitment (as well as other terms that may be included elsewhere in the Statement of Work). These terms apply directly to Customer and Rockwell Automation. Previously negotiated and signed terms and conditions with Customer that include provisions between Rockwell Automation and Customer that are intended to apply to the sale through distribution of Products, Services, and/or Work covered by this Commitment supersede these terms. Warranty. (a) Warranty for the Work: Rockwell Automation warrants to Customer for the lesser period of 18 months from delivery or 12 months from startup, that the Work will perform as stated in the Statement of Work and the Products will be free of defects in material, fabrication, and workmanship provided that: (1) the operating conditions and use of the Work are in accordance with any standards set forth in the Statement of Work, Rockwell Automation's published specifications, and applicable recommendations of Rockwell Automation; and (2) the installation, adjustment, tuning, and start-up of the Work have been properly performed in accordance with Rockwell Automation’s published specifications and any applicable recommendations of Rockwell Automation. Repaired or replacement Products provided pursuant to subparagraph (d) below are similarly warranted for the longer period of six months from date of shipment or the remainder of the original warranty term. (b) Products Warranty: Rockwell Automation warrants to Customer for the period of 18 months from shipment, that the Products will be free of defects in material, fabrication, and workmanship provided that: (1) the operating conditions and use of the Product are in accordance with any standards set forth in the Statement of Work, Rockwell Automation’s published specifications, and applicable recommendations of Rockwell Automation; and (2) the installation, adjustment, tuning, and start- up of the Product have been properly performed in accordance with Rockwell Automation’s published specifications and any applicable recommendations of Rockwell Automation. Repaired or replacement Products provided pursuant to subparagraph (d) below are similarly warranted for the longer period of six months from date of shipment or the remainder of the original warranty term. (c) Services Warranty: Rockwell Automation warrants to Customer for a period of 30 days from the date services are provided that service shall be performed in a workmanlike manner conforming to standard industry practice. (d) Remedies: Remedies under this warranty will be limited to, at Rockwell Automation’s discretion, replacement, repair, re- performance, modification, or issuance of a credit for the purchase price of the Products and/or Services involved, but only after Rockwell Automation’s receipt of Customer’s written notification of non-conforming Products, Services or Work and the return of such products pursuant to Rockwell Automation’s instructions. Replacement Products, at Rockwell Automation’s discretion, may be new, remanufactured, refurbished, or reconditioned. If the repair, re-performance, or replacement does not cure the defective performance, Customer may request emergency on-site service, which will be at Rockwell Automation’s expense (consisting of time, travel, and expenses incurred by Rockwell Automation related to such services). If the defective performance is not due to warranted defects in the Products, Services or Work, the on-site service will be at Customer’s expense. On-site warranty services performed at Rockwell Automation expense shall not include removal or reinstallation costs related to large-scale assemblies such as motors or transformers. The foregoing will be the exclusive remedies for any breach of warranty or breach of contract arising from warranted defects. (e) General: Warranty satisfaction is available only if (a) Rockwell Automation is provided prompt written notice of the warranty claim, and (b) Rockwell Automation’s examination discloses that any alleged defect has not been caused by misuse, neglect, improper installation, operation, maintenance, repair, alteration, or modification by other than Rockwell Automation, accident, or [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 13 125-20100-TPL-PROP-RFS-en (V5.0) unusual deterioration or degradation of the Products or parts thereof due to physical environment or electrical or electromagnetic noise environment. (f) THE ABOVE WARRANTIES ARE IN LIEU OF ALL OTHER WARRANTIES AND CONDITIONS, WHETHER EXPRESSED, IMPLIED OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, INFRINGEMENT, OR FITNESS FOR A PARTICULAR USE. Disclaimer and Limitation of Liability. NEITHER ROCKWELL AUTOMATION NOR CUSTOMER WILL BE LIABLE TO THE OTHER FOR BUSINESS INTERRUPTION OR LOSS OF PROFIT, REVENUE, MATERIALS, DATA, OR THE LIKE (WHETHER DIRECT OR INDIRECT) OR FOR ANY INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES. EACH PARTY’S MAXIMUM CUMULATIVE LIABILITY TO EACH OTHER FOR ALL OTHER CLAIMS AND LIABILITIES WILL NOT EXCEED THE LESSER OF $1,000,000 OR THE COST OF THE WORK. ROCKWELL AUTOMATION DISCLAIMS ALL LIABILITY FOR TO GRATUITOUS ASSISTANCE PROVIDED BY ROCKWELL AUTOMATION BUT NOT REQUIRED BY THE STATEMENT OF WORK. THESE DISCLAIMERS AND LIMITATIONS OF LIABILITY WILL APPLY REGARDLESS THE FORM OF ACTION, WHETHER CONTRACT, TORT, OR OTHERWISE, AND EXTEND TO THE BENEFIT OF ROCKWELL AUTOMATION’S VENDORS AND APPOINTED DISTRIBUTOR. Software Licenses and Ownership. (a) Standard Software. Software comprised of firmware or standard software (including, but not limited to packaged software, Rockwell Automation’s preexisting templates, models and library files, and commercially available software) (collectively “Standard Software”) is subject to Customer’s acceptance of additional terms and conditions set forth in separate Rockwell Automation or third-party click-wrap license agreements provided with such Standard Software. Such terms and conditions shall be the exclusive terms and conditions applicable to such Standard Software, excluding Customer’s obligation to pay any license fee which shall be identified in the Statement of Work. (b) Documentation and Application Software. Rockwell Automation hereby grants to Customer a non-exclusive, non- transferable license to modify and use solely in conjunction with the Work all documentation and any Application Software created by Rockwell Automation as specified in the Statement of Work. Application Software includes application project files for control programming, design, configuration, and visualization in source code and/or scripting code created by Rockwell Automation under the Agreement for operational use with Rockwell Automation’s Standard Software or the Customer’s system as specified in the Statement of Work. Customer is solely responsible for its modifications to documentation and Application Software. Except for any Customer or third-party confidential information, Rockwell Automation retains all right, title, and interest to documentation and Application Software developed by Rockwell Automation. Customer shall not sublicense or assign the documentation or the Application Software except to a customer who purchases the Work from Customer. Customer may make an additional archival copy of such documentation and Application Software for backup. (c) In the absence of a separate Rockwell Automation license agreement for software provided by Rockwell Automation under a Statement of Work, Rockwell Automation hereby grants Customer a non-exclusive, non-transferable license to use such software solely in conjunction with the Work for the project identified in the Statement of Work without the right to sublicense, disclose, disassemble, decompile, reverse engineer, or otherwise modify the software (except for modifications of Application Software as set forth above). Ownership of the respective Rockwell Automation or third-party software shall remain with Rockwell Automation or the third party. (d) Ownership of Pre-existing Intellectual Property. Each party shall own all right, title, and interest in all patents, trademarks, copyrights, confidential information, trade secrets, mask rights, and other intellectual property rights as it owned on the date of this Agreement. (e) No Other Licenses. Except as expressly set forth in this Agreement, no license under any patents, trademarks, copyrights, confidential information, trade secrets, mask rights, or other intellectual property rights is granted or implied by either party. Government Clauses and Contracts. No government contract clauses, specification, or regulations apply to the Work, Products, or otherwise to this Statement of Work except to the extent agreed in writing by Rockwell Automation. Confidentiality. (a) During the term of this Commitment and for a period of three years thereafter, each party will maintain in strict confidence all technical and business data and information disclosed by one party to the other that is marked "Confidential” and will not use or reveal such information without the prior written authorization of the other. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 14 125-20100-TPL-PROP-RFS-en (V5.0) (b) The obligations of confidentiality and non-use will not apply to information (i) that is published or becomes part of the public domain other than by means of a breach of this Commitment; (ii) that a party can prove by written documentation was known to it prior to disclosure by the other party; (iii) that a party subsequently rightfully receives from a third party without an obligation of confidentiality; (iv) that a party discloses to a third party on a non-confidential basis; or (v) that was independently developed by the receiving party. (c) Each party will take reasonable precautions to instruct its employees and consultants of its obligation under this section. Additionally, each party shall protect the exchanged information of the other against unauthorized use or disclosure with the same degree of care as it accords its own proprietary information of a similar type, but not less than reasonable care. (d) Disclosure of confidential information will not be precluded if it is: (i) in response to a valid order of a court or governmental body of the United States or any political subdivision thereof; provided, however, that the disclosing party will first have made a reasonable effort to obtain a protective order requiring that the confidential information be used only for the purpose for which the order was issued; or (ii) otherwise required by law. Delivery. Ex Works Rockwell Automation’s plant or warehouse (per current Incoterms) or as otherwise specified in the Statement of Work (Delivery). In all cases, title transfers to Customer upon the earlier of Rockwell Automation’s delivery to Customer or receipt by the first carrier for transport to Customer, except that title to all intellectual property rights associated with the Work remains with Rockwell Automation or its suppliers and licensors. Acceptance. (a) Acceptance of the Work occurs either (i) on the date the Work conforms to acceptance criteria in the Statement of Work or is otherwise beneficially used by Customer, but in no event later than 60 days from start-up or 120 days following Delivery whichever occurs first; or (ii) if no acceptance criteria is specified in the Statement of Work then acceptance occurs upon Delivery. (b) Interim Approvals. Any Rockwell Automation provided interim Work deliverable requiring Customer approval pursuant to the Statement of Work will be deemed accepted if formal Customer approval, written or as otherwise required, is not received by Rockwell Automation within two calendar weeks after the date submitted. Changes. Any change resulting from any of the following circumstances is subject to equitable adjustments to price, scheduling, and other affected terms and conditions: (a) Customer requested changes, including those affecting the identity, scope, and delivery of the Products, Services or Work; (b) concealed or otherwise unknown physical conditions differing materially from those indicated or anticipated in the Statement of Work or that otherwise differ materially from those ordinarily found under similar circumstances; (c) delays caused by Customer, its employees, affiliates, other contractors to Customer, or any other party within Customer’s reasonable control; and (d) any emergency endangering persons or property; in such emergency circumstances, Rockwell Automation may act at its discretion to prevent damage, injury, or loss. All changes, except actions necessitated by emergencies as provided in (d) above, must be executed by a written change order signed or otherwise definitively authorized by both parties, and Rockwell Automation will not begin work on a change until it is authorized. All claims must be made within a reasonable time after the occurrence giving rise to the claim. Temporary Suspension of Work by Customer. Except as set forth in the applicable Statement of Work, Customer may, by providing prior written notice, request that Rockwell Automation temporarily suspend performance and delivery of the Work, in whole or in part. The notice shall specify the portion of the Work to be suspended, the effective date of suspension, Customer’s anticipated duration of suspension, and the reasons for the suspension. Rockwell Automation shall suspend performance as requested, except as necessary for the care or preservation of Work previously executed. On or before the date the suspension begins, Customer must pay Rockwell Automation the unpaid balance of the portion of the Work previously executed plus any additional costs incurred by Rockwell Automation as a result of the suspension. Rockwell Automation shall resume the suspended Work after a change order is executed covering adjustments to the contract price, schedule, and any other affected terms or conditions resulting from the suspension. Unless otherwise agreed, the maximum cumulative period for suspension is 60 days. Upon expiration of this or any shorter period agreed upon as provided above, Rockwell Automation may terminate this Agreement, and Customer shall pay all costs of cancellation (including third-party commitments, reasonable profit, and overhead) upon submission of Rockwell Automation's invoices. Safety and Standards. Rockwell Automation is responsible for compliance of the Work with laws, regulations, and standards, including safety regulations and standards, of the country where the Work will be located that are applicable to the Work at the [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 15 125-20100-TPL-PROP-RFS-en (V5.0) effective date of this Agreement. Customer must inform Rockwell Automation of any other laws, regulations, or standards that may apply to the Work. Rockwell Automation will be responsible for compliance with such other safety or other standards only if documented in the Statement of Work. Rockwell Automation is not responsible for laws, regulations, or standards that apply to Customer’s (or end user’s, if different from Customer) facility, equipment, process, information system, or data. Site Rules, Licenses, Permits, Site Preparation. (a) Rockwell Automation agrees to comply with all applicable posted site rules of Customer (unless inconsistent with the obligations set forth in the Statement of Work) and any additional Customer’s site rules that have been incorporated into the Statement of Work. (b) Customer is responsible for: (1) all licenses, permits, clearances, and site access rights; (2) all sites being ready and equipped with all necessary Customer furnished equipment and facilities; (3) any required customer fixtures or facilities being safe, hazard free, structurally sound, and sufficient; (4) reasonable access to the worksite, (5) properly using, calibrating operating, monitoring and maintaining the Work consistent with all Rockwell Automation or third-party provided instructions, warnings, recommendations and documentation; (6) all other factors affecting the Work that are outside of the direct control of Rockwell Automation; and indemnifying Rockwell Automation for any claims to the percentage extent directly caused by Customer’s breach of the obligations listed in this section (b). Customer Specification. (a) Unless otherwise specified in the Statement of Work, Rockwell Automation does not warrant or indemnify and will not otherwise be liable for (i) design, materials, or construction criteria furnished or specified by Customer and incorporated into the Work or Products, (ii) products supplied by, made by or sourced from Customer or other manufacturers or vendors specified by Customer; or (iii) commercially available computer software, hardware, and electrical components. (Such Customer-specified products shall include but not be limited to any identified in the Statement of Work.) Any warranty or indemnity applicable to such Customer supplied/specified products will be limited solely to the warranty or indemnity, if any, extended by the original manufacturer or vendor other than Rockwell Automation to the extent permissible thereunder. (b) RoHS: Customer supplied/specified products will meet all applicable material restrictions as defined in RoHS. If it does not, Customer will notify Rockwell Automation prior to shipment of the Customer supplied/specified products to Rockwell Automation. Customer will indemnify Rockwell Automation against any claim arising out of Rockwell Automation’s use of Customer supplied/specified products. Customer Information. (a) Customer represents and warrants that it has the rights to the information provided or made available by Customer to Rockwell Automation, including but not limited to technical specifications, drawings, source code, application code, communication interfaces, protocols, and all other documentation (collectively “Customer Information”), for Rockwell Automation to perform its obligations under this Agreement and that such access to and use of Customer Information under this Agreement will not infringe or violate any agreement, confidentiality obligations, copyrights, or other intellectual property rights of the original vendor or any other third party. Customer agrees to indemnify Rockwell Automation from any claims arising out of Rockwell Automation’s use of Customer Information pursuant to the Statement of Work. (b) In Rockwell Automation’s performance of services, sales activities, or in connection with Customer’s use of Rockwell Automation Products, Rockwell Automation may obtain, receive, or collect data or information, including Customer’s contract information, computer system profile, Rockwell Automation Product installation data, and Customer’s usage specific data of Rockwell Automation Products (collectively, the "Data"). In such cases, Customer grants Rockwell Automation a non -exclusive, worldwide, royalty-free, perpetual, non-revocable license to use, compile, distribute, display, store, process, reproduce, or create derivative works of the Data solely to facilitate the performance of sales and services by Rockwell Automation and its affiliates (including, but not limited to, quality, safety, energy, and security analytics, product and service diagnostics and prognostics, and reporting), and to facilitate or improve Customer’s use of the Products. In addition, Customer grants Rockwell Automation and its affiliates a license to use and aggregate the Data in support of Rockwell Automation’s marketing and sales activities. Rockwell Automation and its affiliates may also use this information in the aggregate, in a form which does not personally identify Customer, to improve Products and Rockwell Automation may share anonymous aggregate data with our third party suppliers and service providers. [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 16 125-20100-TPL-PROP-RFS-en (V5.0) Independent Terms. Rockwell Automation is not a party to or bound by any contract between Customer and Distributor, including by Distributor’s acceptance of a Customer purchase order. Distributor is an independent enterprise, not an agent or representative of Rockwell Automation, and is not authorized to bind Rockwell Automation. Effective Date. This Commitment will become effective when Customer purchases the Work from Distributor. Customer agrees that by purchasing the Work it accepts the Statement of Work and Commitment. Absent such purchase, this Commitment will become null and void. No addition or modification to the Commitment and Statement of Work, including terms appearing in Customer’s purchase order or requisition, will bind Rockwell Automation unless mutually agreed to in writing. Accepted. Customer: _____________________________________ Date: _________________________________________ [Customer Name] MV Maintenance Project Fixed Price Proposal 30454989.1 The information contained in this document consists of technical, commercial and/or financial information which is confidenti al and proprietary to Rockwell Automation, Inc. This information is furnished in confidence and with the understanding that it may not be disclosed to third parties or reproduced or used, in whole or in part, for any purpose other than evaluation of this d ocument. The recipient agrees to return the document to Rockwell Automation upon request. Copyright © 2020 Rockwell Automation, Inc., All Rights Reserved Page 17 125-20100-TPL-PROP-RFS-en (V5.0) 2 Distributor Commercial Terms 2.1 Pricing Summary Rexel’s price is based on the Statement of Work set forth in Section 1 above. Quotation is valid for 30 days from date of issue. Description Price 7006214-001-05 Catch-up Preventative Maintenance Project $118,874.41 7006214-001-05 Classic to ForGe control modernization $102,775.89 7006214-001-05 UPS modernization $33,102.47 7006214-001-05 Bundle Maintenance Project $226,984.08 The total price provided is based on the purchase of the full scope of supply. Unless unit pricing is called out as an add or delete price, any itemized unit pricing is approximate and provided for informational purposes only and does not constitute an offer. 2.2 Invoicing Schedule Description Milestone Payment Percent MV Modernization Milestone #1: Upon receipt of PO 30% Milestone #2: Upon shipment of hardware 40% Milestone #3: Completion of onsite activity 30% 2.3 Purchase Order Instructions Please send PO to: David Cordano-Parks, David.Cordano-Parks@rexelusa.com 2.4 Rexel Terms and Conditions of Sale All sales are subject to Rexel’s Terms & Conditions of Sale in effect at the time of the quotation. Rexel’s Terms and Conditions of Sale are available at www.rexelusa.com/terms or available upon request from your local Rexel representative. This quotation supersedes all pervious quotations relating to this transaction. If services are included in this quotation, in addition to Rexel’s Terms and Conditions of Sale, the services are also subject to the actual service provider’s terms and conditions applicable to such services. . Mark Wharton Senior Partner Manager – Market Access P: 916.715.8990 mdwharton@rockwellautomation.com expanding human possibility 3000 Executive Parkway, Suite 210 San Ramon, CA 94583 Rockwell Automation Company 'Public' March 15, 2024 Mark Seelos Jared Aschenbach South Lake Tahoe Public Utilities District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Re: Rexel – Authorized Distributor / Risks of Purchasing from Non-Authorized Sources Dear Mark and Jared, This is to confirm that Rexel currently is the only distributor appointed and authorized to sell Allen-Bradley Standard Controls, Drives, PLC/MMI, Rockwell Software products and all services offerings in El Dorado County which includes the geographic area in which the South Lake Tahoe Public Utilities District facility is located (South Lake Tahoe, CA). As a matter of Company policy, full factory product and sales support is made available only to the local authorized distributor, and it is Rockwell Automation’s practice and policy to always promote and recommend the use of that distributor to customers in that geographic area. Rockwell Automation discourages the use of other non- authorized sources, including distributors who may hold an Allen-Bradley appointment in another locale. In addition, we wanted to advise you of the risks associated with purchasing Rockwell Automation/Allen-Bradley/Rockwell Software branded goods from an unauthorized source. Rockwell Automation sells its products and services either directly to its customers or through its authorized distributor network. When you purchase from Rockwell Automation or one of its authorized distributors you can be sure you will receive a genuine Rockwell Automation product with the latest innovations, uncompromising quality and dependable service and support. Authorized Rockwell Automation distributors can be found at http://www.rockwellautomation.com/global/sales- partners/distributors/overview.page. Authorized distributors are licensed to display the following logo: Mark Wharton Senior Partner Manager – Market Access P: 916.715.8990 mdwharton@rockwellautomation.com expanding human possibility 3000 Executive Parkway, Suite 210 San Ramon, CA 94583 Rockwell Automation Company 'Public' We have seen a growing number of instances, particularly online, where others purport to sell “New”, “Factory New”, “New In Box”, and or “Factory Sealed” Rockwell Automation products. Some resellers purport to be “Authorized Distributors” and offer a “Factory Warranty.” Unfortunately, all of these claims are false and or misleading. We continue to take actions, including legal action, against those who make these false and misleading claims to protect our brand and our valued customers. However, we must acknowledge that unauthorized resellers and false and misleading claims still exist. There are significant risks in purchasing Rockwell Automation products from an unauthorized source. Purchasers from unauthorized sources have reported receiving fake/counterfeit products, used product sold as “new”, repaired products sold as “new”, improperly repaired (non-functioning) product sold as new, outdated product sold as “new”, open box product sold as “Factory Sealed” “Factory New”, and used products purportedly sold with a “Factory Warranty” among other false and misleading claims. Purchasing Rockwell Automation branded products from an unauthorized source presents significant safety and security risks that should be carefully considered and avoided. Some of the benefits of purchasing from an authorized distributor include: • A Rockwell Automation warranty. Products purchased from an unauthorized source may come with a fake Rockwell Automation warranty, a warranty provided by a third party, or no warranty at all. Rockwell Automation does not honor warranty claims for products purchased from an unauthorized source. Unfortunately, disappointed purchasers from an unauthorized reseller later learned that the product purchased was used, non-functioning, improperly repaired, tampered with and otherwise not as claimed to be by the reseller. • Licensed Rockwell Automation software. Products that comprise or contain Rockwell Automation software and/or firmware do not receive a license from Rockwell to use any such software or firmware that may be loaded on such products when purchased from an unauthorized reseller. Rockwell also limits the access to software downloads on its website and their use to individuals or entities that have acquired Rockwell products from an authorized source. All other downloads and uses thereof are prohibited. • Rockwell customer support. Rockwell has refused to provide customer support to customers who are known to have purchased Rockwell Automation products from an unauthorized source. Mark Wharton Senior Partner Manager – Market Access P: 916.715.8990 mdwharton@rockwellautomation.com expanding human possibility 3000 Executive Parkway, Suite 210 San Ramon, CA 94583 Rockwell Automation Company 'Public' • Rockwell Automation’s quality assurance. Products purchased from an unauthorized source may contain defects or malfunctions due to improper handling, transportation, and storage of the products. As already mentioned, we have seen instances where purportedly new and genuine product turned out to be used, improperly repaired, non-functioning, and fake or which contains outdated firmware which raises serious safety and security concerns. • Rockwell Automation’s product safety and/or recall notices. Rockwell or its authorized distributors provide product safety and recall notices to those that have purchased genuine Rockwell Automation products. Purchasers from unauthorized resellers do not receive product safety or recall notices from Rockwell Automation in the manner that purchasers of genuine products do. • Rockwell Automation intellectual property indemnity. Rockwell provides an intellectual property indemnity to those who purchase from an authorized source. Those who purchase from an unauthorized source do not receive such indemnity. In connection with this indemnity, under certain circumstances and subject to certain conditions, Rockwell will defend any lawsuit or other proceeding brought against the purchaser in which it is alleged that the design or construction of the genuine, authorized Rockwell product infringe a patent, copyright, or trademark (and/or replace, modify, or return any such product accused of infringement). Mark Wharton Senior Partner Manager – Market Access P: 916.715.8990 mdwharton@rockwellautomation.com expanding human possibility 3000 Executive Parkway, Suite 210 San Ramon, CA 94583 Rockwell Automation Company 'Public' We trust you agree that there is significant value in purchasing Rockwell Automation products from an authorized source like Rexel. Moreover, significant risk is mitigated when purchasing from an authorized source. Should you have any questions regarding the above, please do not hesitate to contact either Rexel, Inc. at 916-678-3046 or our local Rockwell Automation sales office at 925-242-5700. Best Regards, Mark Wharton Senior Partner Manager – Market Access Northern California Cc: Elmar Gillrath – Rexel Inga Peterson – Rexel Bob Schmidt - Rexel BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Melonie Guttry, Executive Services Manager/Board Clerk MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: November 5, 2024 Consolidated Districts Elections REQUESTED BOARD ACTION: Adopt Resolution No. 3274-24 for El Dorado County declaring an election to be held in its jurisdiction, consolidated with other Districts requesting election services. DISCUSSION: Resolution No. 3274-24, to be adopted and returned by July 3, 2024, authorizes El Dorado County Elections Department to provide the necessary election services to fill two, full four-year terms through December 1, 2028. Seat No. 3 – David Peterson, term expires December 6, 2024 Seat No. 4 – Kelly Sheehan, term expires December 6, 2024 The Declaration of Candidacy period begins July 15, 2024, and ends on August 9, 2024, at 5:00 p.m. If the incumbent fails to file for their term by the last day of the filing period, the time will be extended for five (5) days (until August 14, 2024), only for non- incumbents. SCHEDULE: November 5, 2024 COSTS: Unknown until after the Election in Fiscal Year 2024-25 ACCOUNT NO: 10.42.6610 BUDGETED AMOUNT AVAILABLE: <$228.38> ATTACHMENTS: Resolution No. 3274-24 ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 3274-24 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT DECLARING AN ELECTION BE HELD IN ITS JURISDICTION CONSOLIDATED WITH OTHER DISTRICTS REQUESTING ELECTION SERVICES WHEREAS, it is the determination of South Tahoe Public Utility District that an election be held on November 5, 2024, at which election the issue to be presented to the voters shall be: NOMINATION OF CANDIDATES No. of Members To be Elected Term 2 Full four-year terms to expire December 1, 2028 NOW, THEREFORE, BE IT RESOLVED that the Elections Department of El Dorado County is hereby requested to: 1. Consolidate said election with any other election conducted on the same day. 2. Authorize and direct the Registrar of Voters, at District expense, to provide all necessary services, which shall include, but not be limited to: publications, issue nomination documents, ballots, sample ballots, election officers, polling places and canvass. 3. In the event of a tie vote, the winning candidate shall be decided by lot. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 3274-24 was duly and regularly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a Regular meeting held on the 18th day of April 2024, by the following vote: AYES: NOES: ABSENT: _________________________________ David Peterson, Board President South Tahoe Public Utility District ATTEST: ___________________________________________ Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Mark Seelos, Water Resources Manager MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Paloma Well Rehabilitation Project - Rebid REQUESTED BOARD ACTION: 1) Approve Change Order No. 5 to Zim Industries, adding 59 days and deducting $98,527 from the contract total; and 2) Authorize the General Manager to execute Change Order No. 5. DISCUSSION: On November 2, 2023, Zim Industries installed a new submersible pump and motor into Paloma Well. On November 6, 2023, the District discovered that the motor would not start. The District’s electricians performed a Megger Test of the motor, which gave a reading of zero Ohms, indicating a direct short. On November 7, 2023, the District contacted Zim Industries to discuss plans for remobilization to remove the downhole equipment and resolve the motor issue. Zim Industries indicated that they would not return to the project site until spring, citing concerns about crews being stuck in inclement weather. The District hired Carson Pump to remove and inspect the pump. On December 5, 2023, Carson Pump mobilized to the project site. Their crew removed the downhole equipment and found that the pigtail cable was severed. Carson Pump repaired the cable and reinstalled the downhole equipment. The pump, motor, and all downhole equipment were disinfected per American Water Works Association (AWWA) standards. Following reinstallation of the pump and motor, the District conducted five rounds of disinfection following AWWA Standards for Disinfection of Wells. Unfortunately, the well produced samples that were positive for total coliform following each round. Staff believe that the delay between the installation and repair of the downhole equipment led to coliform growth. Due to the unique configuration of the rehabilitated well, it is difficult to introduce disinfectant to the screened interval from which water is extracted. Furthermore, staff was limited to approximately 10 minutes of pumping at a time, with flows pumped to a 20,000-gallon Baker Tank prior to being slowly discharged to the sanitary sewer system. The District coordinated with Lahontan Regional Water Quality Control Board to extend its discharge permit to allow well water to be discharged into the Upper Truckee Marsh. Between February 27 and February 28, 2024, the District flushed approximately 1.28 General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Mark Seelos April 18, 2024 Page 2 million gallons of groundwater to the Upper Truckee Marsh. Following flushing, the well passed with negative total coliform samples and was returned to service. Pursuant to the terms of the Project Contract, Zim Industries is responsible for all expenses related to the repair of the downhole equipment and disinfection of the well. This balancing change order includes: a. A time extension to bring the Contract performance period through the date of project completion (February 28, 2024). b. A deduction of $20,755 for work not completed by Zim Industries. c. A deduction of $77,772 for repairs completed by the District, including contractor fees, rental equipment, and staff time. SCHEDULE: Work Completed 2/28/2024 COSTS: <$98,527> ACCOUNT NO: 20.30.7009 BUDGETED AMOUNT AVAILABLE: ATTACHMENTS: Change Order No. 5 (April 10, 2024) ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO Change Order #:5 Project: Paloma Well Rehabilitation Project Date:4/18/2024 Purchase Order No. :2022-594 Contractor: Zim Industries, Inc. Dollar Amounts $566,347.00 297 Calendar Days $35,108.00 534 Calendar Days $601,455.00 831 Calendar Days ($98,527.00)59 Calendar Days ($63,419.00)593 Calendar Days $502,928.00 890 Calendar Days Accepted by Contractor: Date: Reviewed by STPUD Project Manager: Date: Authorized by STPUD General Manager: Date: Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). THIS CHANGE ORDER Total Change Orders to Date New Contract Total Contract Times Original Contract Previous Change Orders Current Contract X:\Projects\Water\2020 Paloma Well Casing Liner_Pump Rplcmnt\2nd Bid Period REBID\03 Change Orders\CO 5 Final Balancing\21PLMA_CO5 [Summary]4/10/2024 Change Order #:5A Project: Paloma Well Rehabilitation Project Bid Schedule: 4 Date:4/18/2024 Contractor: Zim Industries, Inc. Dollar Amounts $566,347.00 $35,108.00 $601,455.00 ($98,527.00) ($63,419.00) $502,928.00 The Contract Shall Be Changed As Follows: 5A.1 TOTAL FOR ITEM 5.1 IS:($8,700.00) 5A.2 TOTAL FOR ITEM 5.2 IS:($11,600.00) 5A.3 TOTAL FOR ITEM 5.3 IS:($455.00) 5A.4 TOTAL FOR ITEM 5.4 IS:($77,772.00) . THIS CHANGE ORDER Total Change Orders to Date Original Bid Schedule Subtotal Previous Change Orders Current Bid Schedule Subtotal Amend Bid Item 23 to reflect the decrease in the amount of disinfectant solution used from 6 gallons to 2.5 gallons. At the Contract rate of $130.00 per gallon, the decrease in the Contract Quantity results in a credit to the District in the amount of $455.00. Deduct $77,772.00 from the Contract Total to reimburse the District for repairs completed by the District and its contractors resulting from damage to the submersible wire during installation of the pump. New Bid Schedule Subtotal Amend Bid Item 7 to reflect the decrease in the linear footage of the temporary discharge system from an estimated 800 LF to 650 LF. At the Contract rate of $58.00 per linear foot, the decrease in the Contract Quantity results in a credit to the District in the amount of $8,700.00. Delete Bid Item 35 in its entirity, as neat cement grout was not installed. The deletion of this Contract Item results in a credit to the District in the amount of $11,600.00 X:\Projects\Water\2020 Paloma Well Casing Liner_Pump Rplcmnt\2nd Bid Period REBID\03 Change Orders\CO 5 Final Balancing\21PLMA_CO5 [Bid Schedule A]4/10/2024 PAYMENT OF CLAIMS Payroll 612,181.87 Total Payroll 612,181.87 ADP & Insight eTools 6,276.54 AFLAC/WageWorks claims and fees 147.60 Cal Bank & Trust fiscal agent fees 45.00 PNC Bank 507,629.55 Ameritas - Insurance Payments 7,072.01 Total Vendor EFT 521,170.70 Weekly Approved Check Batches Water Sewer Total 161,309.47 560,436.00 721,745.47 Wednesday, April 10, 2024 68,736.53 323,673.81 392,410.34 Checks, Voids and Reissues 0.00 6,738.20 6,738.20 Total Accounts Payable Checks 1,120,894.01 Grand Total $2,254,246.58 Payroll EFTs & Checks 4/2/2024 EFT CA Employment Taxes & W/H 26,307.10 EFT Federal Employment Taxes & W/H 128,272.31 EFT CalPERS Contributions 92,464.63 EFT Empower Retirement-Deferred Comp 26,174.26 EFT Stationary Engineers Union Dues 3,111.82 EFT CDHP Health Savings (HSA) 7,044.95 EFT Retirement Health Savings 18,939.21 EFT Employee Direct Deposits 309,281.51 CHK Employee Garnishments 159.23 CHK Employee Paychecks 426.85 Total 612,181.87 FOR APPROVAL April 18, 2024 4/2/24 Wednesday, April 3, 2024 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43721 - ACWA/JPIA 0702279 ACWA Medical/Vision Insurance Paid by EFT #812 03/04/2024 04/10/2024 04/30/2024 04/10/2024 230,928.85 Vendor 43721 - ACWA/JPIA Totals Invoices 1 $230,928.85 Vendor 44039 - AFLAC 424369 Insurance Supplement Payable Paid by EFT #813 03/01/2024 04/10/2024 03/31/2024 04/10/2024 1,014.54 Vendor 44039 - AFLAC Totals Invoices 1 $1,014.54 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO 237765 Office Supply Issues Paid by EFT #763 03/19/2024 04/03/2024 03/31/2024 04/03/2024 116.75 237766 Office Supply Issues Paid by EFT #763 03/19/2024 04/03/2024 03/31/2024 04/03/2024 67.50 237904 Office Supply Issues Paid by EFT #763 03/26/2024 04/03/2024 03/31/2024 04/03/2024 142.83 237905 Office Supply Issues Paid by EFT #763 03/26/2024 04/03/2024 03/31/2024 04/03/2024 67.50 238055 Office Supply Issues Paid by EFT #814 04/02/2024 04/10/2024 04/30/2024 04/10/2024 114.00 238056 Office Supply Issues Paid by EFT #814 04/02/2024 04/10/2024 04/30/2024 04/10/2024 67.50 Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 6 $576.08 Vendor 44768 - ANGIE'S SIGNS 6510 Upper Truckee Sewer PS Rehab Paid by EFT #764 02/20/2024 04/03/2024 03/31/2024 04/03/2024 543.75 Vendor 44768 - ANGIE'S SIGNS Totals Invoices 1 $543.75 Vendor 44580 - ARAMARK UNIFORM SERVICES 5980184187 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 73.29 5980184188 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 37.12 5980184189 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 24.33 5980184190 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 13.03 5980184191 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 15.83 5980184192 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 15.14 5980184193 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 87.88 5980184194 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 57.88 5980184195 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 24.90 5980184196 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 4.64 5980184197 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 84.30 5980184198 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 110.20 5980184199 Uniform Payable Paid by EFT #815 03/20/2024 04/10/2024 03/31/2024 04/10/2024 104.24 Vendor 44580 - ARAMARK UNIFORM SERVICES Totals Invoices 13 $652.78 Vendor 40521 - AT&T 088 080-5493 424 Telephone Paid by EFT #816 03/28/2024 04/10/2024 04/30/2024 04/10/2024 200.00 Vendor 40521 - AT&T Totals Invoices 1 $200.00 Vendor 45202 - AT&T MOBILITY 287257798939 324 Telephone Paid by EFT #765 03/19/2024 04/03/2024 03/31/2024 04/03/2024 227.57 Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $227.57 Vendor 48000 - AT&T/CALNET 3 000021421957 Telephone Paid by EFT #766 03/15/2024 04/03/2024 03/31/2024 04/03/2024 29.35 000021421958 Telephone Paid by EFT #766 03/15/2024 04/03/2024 03/31/2024 04/03/2024 29.35 Vendor 48000 - AT&T/CALNET 3 Totals Invoices 2 $58.70 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 1 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 48612 - AUTOMATION DIRECT 16287924 Pope Beach Rehab Paid by EFT #817 03/22/2024 04/10/2024 03/31/2024 04/10/2024 833.57 16298335 Pope Beach Rehab Paid by EFT #817 03/25/2024 04/10/2024 03/31/2024 04/10/2024 92.44 Vendor 48612 - AUTOMATION DIRECT Totals Invoices 2 $926.01 Vendor 50103 - AZUL ELECTRIC SUPPLY LLC 002706 Buildings Paid by EFT #818 03/26/2024 04/10/2024 03/31/2024 04/10/2024 160.65 Vendor 50103 - AZUL ELECTRIC SUPPLY LLC Totals Invoices 1 $160.65 Vendor 49269 - BACKGROUNDS ONLINE 563879 Personnel Expense Paid by EFT #819 03/31/2024 04/10/2024 03/31/2024 04/10/2024 72.50 Vendor 49269 - BACKGROUNDS ONLINE Totals Invoices 1 $72.50 Vendor 50144 - PETER BALLEW 8115116 Toilet Rebate Program Paid by EFT #767 03/28/2024 04/03/2024 03/31/2024 04/03/2024 100.00 Vendor 50144 - PETER BALLEW Totals Invoices 1 $100.00 Vendor 49339 - BASEFORM INC 03252024-241 Pipe - Covers & Manholes Paid by EFT #768 03/25/2024 04/03/2024 03/31/2024 04/03/2024 2,430.00 03252024-242 Pipe - Covers & Manholes Paid by EFT #768 03/25/2024 04/03/2024 03/31/2024 04/03/2024 2,349.00 Vendor 49339 - BASEFORM INC Totals Invoices 2 $4,779.00 Vendor 49749 - BATTERIES PLUS P71304289 Pump Stations Paid by EFT #820 03/20/2024 04/10/2024 03/31/2024 04/10/2024 1,159.50 Vendor 49749 - BATTERIES PLUS Totals Invoices 1 $1,159.50 Vendor 44109 - BB&H BENEFIT DESIGNS 106709 Contractual Services Paid by EFT #769 03/05/2024 04/03/2024 04/30/2024 04/03/2024 242.00 Vendor 44109 - BB&H BENEFIT DESIGNS Totals Invoices 1 $242.00 Vendor 45009 - BENTLY RANCH 211349 Biosolid Disposal Costs Paid by EFT #770 03/21/2024 04/03/2024 03/31/2024 04/03/2024 1,230.60 211363 Biosolid Disposal Costs Paid by EFT #821 03/28/2024 04/10/2024 03/31/2024 04/10/2024 1,532.25 Vendor 45009 - BENTLY RANCH Totals Invoices 2 $2,762.85 Vendor 49674 - BIG LAKE SUPPLY LLC 231324 Pump Stations Paid by EFT #822 03/31/2024 04/10/2024 03/31/2024 04/10/2024 2,938.00 Vendor 49674 - BIG LAKE SUPPLY LLC Totals Invoices 1 $2,938.00 Vendor 48995 - BRENLYN BORLEY BORLEY04222024 Travel - Meetings - Education Paid by EFT #771 03/27/2024 04/10/2024 04/30/2024 04/03/2024 194.00 Vendor 48995 - BRENLYN BORLEY Totals Invoices 1 $194.00 Vendor 12890 - CA DEPT OF TAX & FEE ADM 1st Qtr 2024 A 1st Qtr 2024 -City of SLT Paid by EFT #762 03/28/2024 04/03/2024 03/31/2024 04/03/2024 2,971.00 1st Qtr 2024 B 1st Qtr 2024 - Alpine County Paid by EFT #762 03/28/2024 04/03/2024 03/31/2024 04/03/2024 1.00 Vendor 12890 - CA DEPT OF TAX & FEE ADM Totals Invoices 2 $2,972.00 Vendor 50090 - CAD DESIGNING SOLUTIONS 104 Contractual Services Paid by EFT #823 04/01/2024 04/10/2024 03/31/2024 04/10/2024 18,000.00 Vendor 50090 - CAD DESIGNING SOLUTIONS Totals Invoices 1 $18,000.00 Vendor 48681 - CADENCE TEAM INC 4207 Service Contracts Paid by EFT #824 04/01/2024 04/10/2024 04/30/2024 04/10/2024 171.39 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 2 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 48681 - CADENCE TEAM INC Totals Invoices 1 $171.39 Vendor 22251 - CALIF DEPT OF WATER RESOURCES 1800163070 Regulatory Operating Permits Paid by EFT #772 03/11/2024 04/03/2024 04/30/2024 04/03/2024 60,058.00 Vendor 22251 - CALIF DEPT OF WATER RESOURCES Totals Invoices 1 $60,058.00 Vendor 49220 - CAMPORA PROPANE 6348872 Propane Paid by EFT #825 03/29/2024 04/10/2024 03/31/2024 04/10/2024 891.42 Vendor 49220 - CAMPORA PROPANE Totals Invoices 1 $891.42 Vendor 13291 - CARSON PUMP 4961 Wells Paid by EFT #773 03/18/2024 04/03/2024 03/31/2024 04/03/2024 21,680.00 Vendor 13291 - CARSON PUMP Totals Invoices 1 $21,680.00 Vendor 40176 - CASHMAN EQUIPMENT INPS3982376 Automotive Paid by EFT #826 03/07/2024 04/10/2024 03/31/2024 04/10/2024 90.70 Vendor 40176 - CASHMAN EQUIPMENT Totals Invoices 1 $90.70 Vendor 42328 - CDW-G CORP QL04550 Service Contracts Paid by EFT #774 03/28/2024 04/03/2024 03/31/2024 04/03/2024 4,241.60 QL38593 Computer Purchases Paid by EFT #827 03/28/2024 04/10/2024 03/31/2024 04/10/2024 968.64 Vendor 42328 - CDW-G CORP Totals Invoices 2 $5,210.24 Vendor 40343 - CHEMSEARCH INC 8621986 Service Contracts Paid by EFT #775 03/20/2024 04/03/2024 03/31/2024 04/03/2024 401.16 Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $401.16 Vendor 49756 - CINDERLITE TRUCKING CORP 429684 Pipe - Covers & Manholes Paid by EFT #776 03/21/2024 04/03/2024 03/31/2024 04/03/2024 335.01 429751 Pipe - Covers & Manholes Paid by EFT #776 03/22/2024 04/03/2024 03/31/2024 04/03/2024 275.31 429923 Pipe - Covers & Manholes Paid by EFT #776 03/25/2024 04/03/2024 03/31/2024 04/03/2024 190.00 429969 Pipe - Covers & Manholes Paid by EFT #776 03/25/2024 04/03/2024 03/31/2024 04/03/2024 122.03 430150 Pipe - Covers & Manholes Paid by EFT #828 03/27/2024 04/10/2024 03/31/2024 04/10/2024 152.38 Vendor 49756 - CINDERLITE TRUCKING CORP Totals Invoices 5 $1,074.73 Vendor 12535 - CITY OF SOUTH LAKE TAHOE AR198275 Storm Drain Relocates Paid by EFT #777 03/06/2024 04/03/2024 03/31/2024 04/03/2024 29,700.00 Vendor 12535 - CITY OF SOUTH LAKE TAHOE Totals Invoices 1 $29,700.00 Vendor 40512 - CODALE ELECTRIC SUPPLY S008061034.001 Buildings Paid by EFT #829 04/03/2024 04/10/2024 04/30/2024 04/10/2024 2,821.58 Vendor 40512 - CODALE ELECTRIC SUPPLY Totals Invoices 1 $2,821.58 Vendor 44739 - CYBER SECURITY SOURCE 12068 District Computer Supplies Paid by EFT #830 03/26/2024 04/10/2024 03/31/2024 04/10/2024 1,976.63 Vendor 44739 - CYBER SECURITY SOURCE Totals Invoices 1 $1,976.63 Vendor 48289 - DIY HOME CENTER Mar 24 Stmt Buildings & Shop Supplies Paid by EFT #831 03/31/2024 04/10/2024 03/31/2024 04/10/2024 1,801.55 Vendor 48289 - DIY HOME CENTER Totals Invoices 1 $1,801.55 Vendor 49959 - DUDEK 202401725 Grounds & Maintenance Paid by EFT #778 03/26/2024 04/03/2024 03/31/2024 04/03/2024 2,400.00 Vendor 49959 - DUDEK Totals Invoices 1 $2,400.00 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 3 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 50148 - PABLO DURANA 3370505 Clothes Washer Rebate Program Paid by EFT #832 04/02/2024 04/10/2024 04/30/2024 04/10/2024 200.00 Vendor 50148 - PABLO DURANA Totals Invoices 1 $200.00 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT 18943 Waterline, Black Bart Paid by EFT #833 03/29/2024 04/10/2024 03/31/2024 04/10/2024 993.86 Vendor 14683 - EL DORADO COUNTY TRANSPORTATION DEPT Totals Invoices 1 $993.86 Vendor 44263 - ENS RESOURCES INC 3551 Contractual Services Paid by EFT #834 04/03/2024 04/10/2024 03/31/2024 04/10/2024 5,153.00 Vendor 44263 - ENS RESOURCES INC Totals Invoices 1 $5,153.00 Vendor 14890 - FEDEX 8-446-83067 Postage Expenses Paid by EFT #779 03/22/2024 04/03/2024 03/31/2024 04/03/2024 36.57 8-453-98065 Filters 3, 4 Rehab & Postage Expense Paid by EFT #835 03/29/2024 04/10/2024 03/31/2024 04/10/2024 147.58 Vendor 14890 - FEDEX Totals Invoices 2 $184.15 Vendor 41263 - FERGUSON ENTERPRISES LLC 4939966-1 Small Tools Paid by EFT #780 03/07/2024 04/03/2024 03/31/2024 04/03/2024 2,875.49 4972490 Small Tools Paid by EFT #780 03/25/2024 04/03/2024 03/31/2024 04/03/2024 883.96 4974641 Buildings Paid by EFT #780 03/25/2024 04/03/2024 03/31/2024 04/03/2024 704.70 4972974-1 Buildings Paid by EFT #836 03/29/2024 04/10/2024 03/31/2024 04/10/2024 431.20 Vendor 41263 - FERGUSON ENTERPRISES LLC Totals Invoices 4 $4,895.35 Vendor 15000 - FISHER SCIENTIFIC 0873189 Laboratory Supplies Paid by EFT #837 03/20/2024 04/10/2024 03/31/2024 04/10/2024 160.94 Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $160.94 Vendor 48402 - FLYERS ENERGY LLC 24-054993 Gasoline & Diesel Fuel Inventory Paid by EFT #781 03/20/2024 04/03/2024 03/31/2024 04/03/2024 3,494.54 24-058965 Gasoline Fuel Inventory Paid by EFT #838 03/28/2024 04/10/2024 03/31/2024 04/10/2024 2,789.63 Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 2 $6,284.17 Vendor 49119 - GANNETT FLEMING INC 065860 15 Keller Heavenly Water System Improvement Paid by EFT #782 05/08/2023 04/03/2024 03/31/2024 06/30/2023 04/03/2024 206.25 065860 16 Keller Heavenly Water System Improvement Paid by EFT #782 09/06/2023 04/03/2024 03/31/2024 04/03/2024 275.00 065860 17 Keller Heavenly Water System Improvement Paid by EFT #782 11/08/2023 04/03/2024 03/31/2024 04/03/2024 343.75 Vendor 49119 - GANNETT FLEMING INC Totals Invoices 3 $825.00 Vendor 21116 - GANNETT NEVADA/UTAH LOCALIQ 0006252003 Tank Coatings & Filters 3, 4 Rehab Paid by EFT #783 02/29/2024 04/03/2024 03/31/2024 04/03/2024 905.52 Vendor 21116 - GANNETT NEVADA/UTAH LOCALIQ Totals Invoices 1 $905.52 Vendor 44684 - GEA WESTFALIA GEA MECHANICAL EQUIPMENT US 4586505248 Biosolids Equipment - Building Paid by EFT #784 03/27/2024 04/03/2024 03/31/2024 04/03/2024 5,982.03 Vendor 44684 - GEA WESTFALIA GEA MECHANICAL EQUIPMENT US Totals Invoices 1 $5,982.03 Vendor 49910 - DAVID GERHARDT Run by Erika Franco on 04/11/2024 09:02:02 AM Page 4 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount BOOTS 24 REIMB Safety Equipment - Physicals Paid by EFT #839 03/30/2024 04/10/2024 03/31/2024 04/10/2024 295.89 Vendor 49910 - DAVID GERHARDT Totals Invoices 1 $295.89 Vendor 49329 - GfG INSTRUMENTATION INC INV-009915 Safety Equipment - Physicals Paid by EFT #840 03/22/2024 04/10/2024 03/31/2024 04/10/2024 678.56 Vendor 49329 - GfG INSTRUMENTATION INC Totals Invoices 1 $678.56 Vendor 15600 - GRAINGER 9058600447 Pump Stations Paid by EFT #785 03/19/2024 04/03/2024 03/31/2024 04/03/2024 2,683.94 9059633413 Buildings Paid by EFT #841 03/20/2024 04/10/2024 03/31/2024 04/10/2024 1,152.26 9060152114 Buildings Paid by EFT #785 03/20/2024 04/03/2024 03/31/2024 04/03/2024 692.00 9061806775 Pope Beach Rehab Paid by EFT #841 03/22/2024 04/10/2024 03/31/2024 04/10/2024 2,175.61 9061872447 Pope Beach Rehab Paid by EFT #841 03/22/2024 04/10/2024 03/31/2024 04/10/2024 543.90 9061872454 Pope Beach Rehab Paid by EFT #841 03/22/2024 04/10/2024 03/31/2024 04/10/2024 1,476.06 9062392304 Wells Paid by EFT #841 03/22/2024 04/10/2024 03/31/2024 04/10/2024 143.41 9063371810 Buildings Paid by EFT #785 03/25/2024 04/03/2024 03/31/2024 04/03/2024 961.69 9066636516 Pope Beach Rehab Paid by EFT #841 03/26/2024 04/10/2024 03/31/2024 04/10/2024 446.80 Vendor 15600 - GRAINGER Totals Invoices 9 $10,275.67 Vendor 15800 - HACH CO 13967318 Laboratory Supplies Paid by EFT #786 03/20/2024 04/03/2024 03/31/2024 04/03/2024 446.03 Vendor 15800 - HACH CO Totals Invoices 1 $446.03 Vendor 49604 - HOUSTON MAGNANI AND ASSOCIATES 7184 Contractual Services Paid by EFT #787 03/28/2024 04/03/2024 03/31/2024 04/03/2024 800.00 Vendor 49604 - HOUSTON MAGNANI AND ASSOCIATES Totals Invoices 1 $800.00 Vendor 48140 - INTEGRITY LOCKSMITH i40380 Buildings Paid by EFT #788 03/19/2024 04/03/2024 03/31/2024 04/03/2024 23.71 i40447 Shop Supplies Paid by EFT #842 03/29/2024 04/10/2024 03/31/2024 04/10/2024 494.60 Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 2 $518.31 Vendor 50024 - JONES MAYER 121604 Legal Services February 2024 Paid by EFT #789 02/29/2024 04/03/2024 02/29/2024 04/03/2024 8,559.80 Vendor 50024 - JONES MAYER Totals Invoices 1 $8,559.80 Vendor 40821 - KENNEDY JENKS CONSULTANTS INC 170618 Al Tahoe Well Rehab & Al Tahoe/Bayview Backup Power Paid by EFT #843 03/28/2024 04/10/2024 03/31/2024 04/10/2024 17,604.60 Vendor 40821 - KENNEDY JENKS CONSULTANTS INC Totals Invoices 1 $17,604.60 Vendor 43694 - KIMBALL MIDWEST 102067778 Biosolids Equipment - Building Paid by EFT #844 03/29/2024 04/10/2024 03/31/2024 04/10/2024 544.29 102071233 Small Tools Paid by EFT #844 04/01/2024 04/10/2024 03/31/2024 04/10/2024 539.86 Vendor 43694 - KIMBALL MIDWEST Totals Invoices 2 $1,084.15 Vendor 22200 - LANGENFELD ACE HARDWARE Mar 24 Stmt Buildings & Shop Supplies Paid by EFT #845 03/31/2024 04/10/2024 03/31/2024 04/10/2024 214.70 Vendor 22200 - LANGENFELD ACE HARDWARE Totals Invoices 1 $214.70 Vendor 49591 - JUDY LEONG Apr 2024 Contractual Services Paid by EFT #790 04/01/2024 04/03/2024 04/30/2024 04/03/2024 20.00 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 5 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49591 - JUDY LEONG Totals Invoices 1 $20.00 Vendor 22550 - LIBERTY UTILITIES 200008923076 224 Electricity Paid by EFT #791 03/12/2024 04/03/2024 03/31/2024 04/03/2024 9,584.51 200008895860 224 Electricity Paid by EFT #791 03/18/2024 04/03/2024 03/31/2024 04/03/2024 705.29 200008919454 324 Electricity Paid by EFT #791 03/18/2024 04/03/2024 03/31/2024 04/03/2024 73.72 200008919900 224 Electricity Paid by EFT #791 03/18/2024 04/03/2024 03/31/2024 04/03/2024 4,952.73 200008937290 224 Electricity Paid by EFT #791 03/18/2024 04/03/2024 03/31/2024 04/03/2024 31.18 200008904415 224 Electricity Paid by EFT #791 03/19/2024 04/03/2024 03/31/2024 04/03/2024 5,797.42 200008923399 124 Electricity Paid by EFT #791 03/19/2024 04/03/2024 03/31/2024 04/03/2024 4,305.92 200008923639 N23 Electricity Paid by EFT #791 03/19/2024 04/03/2024 03/31/2024 04/03/2024 108,593.96 200008923639 O23 Electricity Paid by EFT #791 03/19/2024 04/03/2024 03/31/2024 04/03/2024 110,321.85 200008904043 324 Electricity Paid by EFT #791 03/20/2024 04/03/2024 03/31/2024 04/03/2024 1,067.29 200008919538 324 Electricity Paid by EFT #791 03/20/2024 04/03/2024 03/31/2024 04/03/2024 46.66 200008919603 324 Electricity Paid by EFT #791 03/20/2024 04/03/2024 03/31/2024 04/03/2024 439.33 200008923563 324 Electricity Paid by EFT #791 03/20/2024 04/03/2024 03/31/2024 04/03/2024 4,373.22 200008923639 D23 Electricity Paid by EFT #791 03/20/2024 04/03/2024 03/31/2024 04/03/2024 124,710.89 200008895969 N23 Electricity Paid by EFT #791 03/21/2024 04/03/2024 03/31/2024 04/03/2024 17,455.66 200008923498 224 Electricity Paid by EFT #791 03/21/2024 04/03/2024 03/31/2024 04/03/2024 3,745.36 200008923399 224 Electricity Paid by EFT #791 03/22/2024 04/03/2024 03/31/2024 04/03/2024 4,127.10 200008895654 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 663.91 200008895969 124 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 13,986.97 200008895969 224 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 6,586.07 200008895969 D23 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 16,907.07 200008923795 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 398.20 200008928315 124 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 10,555.11 200008928315 224 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 4,879.05 200008928927 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 545.90 200008932457 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 26.95 200008932648 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 114.26 200008932747 324 Electricity Paid by EFT #791 03/25/2024 04/03/2024 03/31/2024 04/03/2024 71.93 200008895761 324 Electricity Paid by EFT #846 03/27/2024 04/10/2024 03/31/2024 04/10/2024 711.22 200008899565 324 Street Lighting Expense Paid by EFT #846 03/28/2024 04/10/2024 03/31/2024 04/10/2024 64.57 200008928828 324 Electricity Paid by EFT #846 03/28/2024 04/10/2024 03/31/2024 04/10/2024 98.07 200008937415 324 Electricity Paid by EFT #846 03/28/2024 04/10/2024 03/31/2024 04/10/2024 26.59 200008899961 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 214.27 200008904969 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 3,296.53 200008919678 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 589.45 200008919769 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 1,628.52 200008928133 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 3,819.04 200008932168 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 5,466.03 200008932309 324 Electricity Paid by EFT #846 04/01/2024 04/10/2024 03/31/2024 04/10/2024 112.13 Vendor 22550 - LIBERTY UTILITIES Totals Invoices 39 $471,093.93 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 6 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 47903 - LINDE GAS & EQUIPMENT INC 41818756 Shop Supplies Paid by EFT #792 03/22/2024 04/03/2024 03/31/2024 04/03/2024 563.85 41832191 Shop Supplies Paid by EFT #792 03/22/2024 04/03/2024 03/31/2024 04/03/2024 65.30 Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 2 $629.15 Vendor 45059 - LUMOS & ASSOCIATES 121996 Waterline Replacements Paid by EFT #793 03/21/2024 04/03/2024 03/31/2024 04/03/2024 7,895.00 122031 Meter Installations Final Phase Paid by EFT #847 03/26/2024 04/10/2024 03/31/2024 04/10/2024 3,140.00 Vendor 45059 - LUMOS & ASSOCIATES Totals Invoices 2 $11,035.00 Vendor 50147 - JULIANE MAY 3527302 Water Use Reduction Rebates Paid by EFT #794 03/28/2024 04/03/2024 03/31/2024 04/03/2024 140.00 Vendor 50147 - JULIANE MAY Totals Invoices 1 $140.00 Vendor 48821 - MCC CONTROLS LLC CD99512043 Secondary Clarifier #2 Rehab Paid by EFT #795 01/31/2024 04/03/2024 03/31/2024 04/03/2024 29,230.00 Vendor 48821 - MCC CONTROLS LLC Totals Invoices 1 $29,230.00 Vendor 43889 - MME MUNICIPAL MAINTENANCE 020102 Automotive Paid by EFT #848 03/14/2024 04/10/2024 03/31/2024 04/10/2024 628.48 Vendor 43889 - MME MUNICIPAL MAINTENANCE Totals Invoices 1 $628.48 Vendor 49765 - NAPA AUTO PARTS Mar 24 Stmt Automotive & Shop Supplies Paid by EFT #849 03/31/2024 04/10/2024 03/31/2024 04/10/2024 6,807.81 Vendor 49765 - NAPA AUTO PARTS Totals Invoices 1 $6,807.81 Vendor 44607 - OLIN PIONEER AMERICAS LLC 900391703 Hypochlorite Paid by EFT #796 03/14/2024 04/03/2024 03/31/2024 04/03/2024 13,551.85 900392812 Hypochlorite Paid by EFT #796 03/18/2024 04/03/2024 03/31/2024 04/03/2024 12,948.92 Vendor 44607 - OLIN PIONEER AMERICAS LLC Totals Invoices 2 $26,500.77 Vendor 50143 - KYLE OSTBERG MILEAGE 032024 Travel - Meetings - Education Paid by EFT #797 03/27/2024 04/03/2024 03/31/2024 04/03/2024 37.66 Vendor 50143 - KYLE OSTBERG Totals Invoices 1 $37.66 Vendor 49806 - OUTSIDE INTERACTIVE INC 40035 Public Relations Expense Paid by EFT #798 02/29/2024 04/03/2024 03/31/2024 04/03/2024 2,011.00 Vendor 49806 - OUTSIDE INTERACTIVE INC Totals Invoices 1 $2,011.00 Vendor 49997 - PACIFIC STEEL & RECYCLING 8661871 Buildings Paid by EFT #799 03/21/2024 04/03/2024 03/31/2024 04/03/2024 973.52 Vendor 49997 - PACIFIC STEEL & RECYCLING Totals Invoices 1 $973.52 Vendor 49961 - PLATINUM ADVISORS LLC 36472 Contractual Services Paid by EFT #800 04/01/2024 04/03/2024 04/30/2024 04/03/2024 1,000.00 Vendor 49961 - PLATINUM ADVISORS LLC Totals Invoices 1 $1,000.00 Vendor 49826 - QUADIENT LEASING USA INC Q1253566 Equipment Rental- Lease Paid by EFT #801 03/17/2024 04/03/2024 04/30/2024 04/03/2024 1,061.83 Vendor 49826 - QUADIENT LEASING USA INC Totals Invoices 1 $1,061.83 Vendor 48144 - RELIANCE STANDARD APRIL2024 Voluntary Life Payable Paid by EFT #850 04/01/2024 04/10/2024 04/30/2024 04/10/2024 463.70 APRIL24A LTD/Life Insurance Management Paid by EFT #850 04/01/2024 04/10/2024 04/30/2024 04/10/2024 2,641.36 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 7 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount APRIL24B LTD/Life Insurance Union/Board Payable Paid by EFT #850 04/01/2024 04/10/2024 04/30/2024 04/10/2024 3,539.98 Vendor 48144 - RELIANCE STANDARD Totals Invoices 3 $6,645.04 Vendor 48684 - RS 9019137575 Pope Beach Rehab Paid by EFT #851 03/21/2024 04/10/2024 03/31/2024 04/10/2024 3,008.43 Vendor 48684 - RS Totals Invoices 1 $3,008.43 Vendor 21753 - SAFETY CENTER INC 5824699574 Safety Programs Paid by EFT #852 03/22/2024 04/10/2024 03/31/2024 04/10/2024 2,230.00 Vendor 21753 - SAFETY CENTER INC Totals Invoices 1 $2,230.00 Vendor 50149 - DANIEL SAFFORD 3335301 Water Use Reduction Rebates Paid by EFT #853 04/02/2024 04/10/2024 04/30/2024 04/10/2024 717.50 3335301-1 Water Use Reduction Rebates Paid by EFT #853 04/02/2024 04/10/2024 04/30/2024 04/10/2024 717.50 3335301-2 Water Use Reduction Rebates Paid by EFT #853 04/02/2024 04/10/2024 04/30/2024 04/10/2024 717.50 3335301-3 Water Use Reduction Rebates Paid by EFT #853 04/02/2024 04/10/2024 04/30/2024 04/10/2024 717.50 Vendor 50149 - DANIEL SAFFORD Totals Invoices 4 $2,870.00 Vendor 50145 - JAMES & CHRISTINA SHELL 3121102 Clothes Washer Rebate Program Paid by EFT #802 03/28/2024 04/03/2024 03/31/2024 04/03/2024 200.00 Vendor 50145 - JAMES & CHRISTINA SHELL Totals Invoices 1 $200.00 Vendor 48911 - JOHN SHERIDAN SHERIDAN041124 Travel - Meetings - Education Paid by EFT #803 03/28/2024 04/03/2024 04/30/2024 04/03/2024 58.00 Vendor 48911 - JOHN SHERIDAN Totals Invoices 1 $58.00 Vendor 23450 - SOUTH TAHOE REFUSE 2848011 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 1,699.20 2848029 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 188.80 2848044 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 188.80 2848045 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 708.00 2848062 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 850.00 2848093 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 708.00 2848242 Refuse Disposal Paid by EFT #854 04/01/2024 04/10/2024 03/31/2024 04/10/2024 1,416.00 Vendor 23450 - SOUTH TAHOE REFUSE Totals Invoices 7 $5,758.80 Vendor 45168 - SOUTHWEST GAS 910000183539 324 Natural Gas Paid by EFT #804 03/19/2024 04/03/2024 03/31/2024 04/03/2024 69.78 910000426082 324 Natural Gas Paid by EFT #804 03/20/2024 04/03/2024 03/31/2024 04/03/2024 111.59 910000175915 324 Natural Gas Paid by EFT #804 03/22/2024 04/03/2024 03/31/2024 04/03/2024 88.38 910000639911 324 Natural Gas Paid by EFT #804 03/22/2024 04/03/2024 03/31/2024 04/03/2024 67.48 910000416139 324 Natural Gas Paid by EFT #804 03/25/2024 04/03/2024 03/31/2024 04/03/2024 167.81 910000192416 324 Natural Gas Paid by EFT #804 03/26/2024 04/03/2024 03/31/2024 04/03/2024 575.96 910000421501 324 Natural Gas Paid by EFT #855 03/27/2024 04/10/2024 03/31/2024 04/10/2024 1,460.04 910000421502 324 Natural Gas Paid by EFT #855 03/27/2024 04/10/2024 03/31/2024 04/10/2024 2,042.01 910000429959 324 Natural Gas Paid by EFT #855 03/27/2024 04/10/2024 03/31/2024 04/10/2024 200.00 910000429960 324 Natural Gas Paid by EFT #855 03/27/2024 04/10/2024 03/31/2024 04/10/2024 13,624.93 Vendor 45168 - SOUTHWEST GAS Totals Invoices 10 $18,407.98 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 8 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 47948 - SOUTHWEST VALVE LLC 32249B20996 Wells Paid by EFT #856 03/20/2024 04/10/2024 03/31/2024 04/10/2024 558.14 30981B21256 Grounds & Maintenance Paid by EFT #856 03/28/2024 04/10/2024 04/30/2024 04/10/2024 3,097.73 Vendor 47948 - SOUTHWEST VALVE LLC Totals Invoices 2 $3,655.87 Vendor 50062 - VINCENT STAGNARO STAGNARO04222024 Travel - Meetings - Education Paid by EFT #805 03/27/2024 04/10/2024 04/30/2024 04/03/2024 194.00 MILEAGE 032824 Travel - Meetings - Education Paid by EFT #857 03/28/2024 04/10/2024 03/31/2024 04/10/2024 121.95 PER DIEM 032824 Travel - Meetings - Education Paid by EFT #857 03/28/2024 04/10/2024 03/31/2024 04/10/2024 36.00 Vendor 50062 - VINCENT STAGNARO Totals Invoices 3 $351.95 Vendor 50142 - ELENA STEVENS STEVENSE04222024 Travel - Meetings - Education Paid by EFT #806 03/27/2024 04/10/2024 04/30/2024 04/03/2024 194.00 Vendor 50142 - ELENA STEVENS Totals Invoices 1 $194.00 Vendor 24050 - TAHOE BASIN CONTAINER SERVICE 2849103 Biosolid Disposal Costs Paid by EFT #858 04/01/2024 04/10/2024 03/31/2024 04/10/2024 14,089.68 2849104 Refuse Disposal Paid by EFT #858 04/01/2024 04/10/2024 03/31/2024 04/10/2024 260.00 2849118 Refuse Disposal Paid by EFT #858 04/01/2024 04/10/2024 03/31/2024 04/10/2024 32.50 2849134 Refuse Disposal Paid by EFT #858 04/01/2024 04/10/2024 03/31/2024 04/10/2024 30.00 2849251 Refuse Disposal Paid by EFT #858 04/01/2024 04/10/2024 03/31/2024 04/10/2024 38.00 Vendor 24050 - TAHOE BASIN CONTAINER SERVICE Totals Invoices 5 $14,450.18 Paid by EFT #859 03/31/2024 04/10/2024 03/31/2024 04/10/2024 559.09 Vendor 48229 - TAHOE DAILY TRIBUNE Totals Invoices 1 $559.09 Vendor 48229 - TAHOE DAILY TRIBUNE IN131560 Ads-Legal Notices Vendor 49947 - USABLUEBOOK INV00313597 Pope Beach Rehab Paid by EFT #860 03/22/2024 04/10/2024 03/31/2024 04/10/2024 2,781.59 INV00315972 Pipe - Covers & Manholes Paid by EFT #860 03/26/2024 04/10/2024 03/31/2024 04/10/2024 257.73 INV00320772 Safety Equipment - Physicals Paid by EFT #860 04/01/2024 04/10/2024 04/30/2024 04/10/2024 1,020.60 Vendor 49947 - USABLUEBOOK Totals Invoices 3 $4,059.92 Vendor 25350 - VWR INTERNATIONAL 8815600837 Laboratory Supplies Paid by EFT #861 03/21/2024 04/10/2024 03/31/2024 04/10/2024 28.94 Vendor 25350 - VWR INTERNATIONAL Totals Invoices 1 $28.94 Vendor 49540 - WATER SYSTEMS CONSULTING INC 9179 Bijou PS Rehab Paid by EFT #807 02/29/2024 04/03/2024 03/31/2024 04/03/2024 31,861.05 Vendor 49540 - WATER SYSTEMS CONSULTING INC Totals Invoices 1 $31,861.05 Vendor 25850 - WESTERN NEVADA SUPPLY 31159601 Shop Supplies Paid by EFT #862 03/13/2024 04/10/2024 03/31/2024 04/10/2024 208.47 19870380 Meters & Parts Inventory Paid by EFT #808 03/15/2024 04/03/2024 03/31/2024 04/03/2024 2,801.63 31180120 Water Meters & Parts Paid by EFT #862 03/21/2024 04/10/2024 03/31/2024 04/10/2024 97.22 CM19920213 Water Meters & Parts Paid by EFT #808 03/21/2024 04/03/2024 03/31/2024 04/03/2024 (249.15) CM19920213-2 Water Meters & Parts Paid by EFT #808 03/21/2024 04/03/2024 03/31/2024 04/03/2024 (202.50) Run by Erika Franco on 04/11/2024 09:02:02 AM Page 9 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount CM31049487 Water Meters & Parts Paid by EFT #808 03/21/2024 04/03/2024 03/31/2024 04/03/2024 (747.50) 19840566-4 Saddles & Fittings Inventory Paid by EFT #808 03/22/2024 04/03/2024 03/31/2024 04/03/2024 951.02 31167489 Small Tools Paid by EFT #808 03/22/2024 04/03/2024 03/31/2024 04/03/2024 64.08 31167636 Small Tools Paid by EFT #808 03/22/2024 04/03/2024 03/31/2024 04/03/2024 10.68 31182379 Small Tools Paid by EFT #808 03/25/2024 04/03/2024 03/31/2024 04/03/2024 28.00 11028581-2 Saddles & Fittings Inventory Paid by EFT #862 03/26/2024 04/10/2024 03/31/2024 04/10/2024 1,679.80 31190272 Shop Supplies Paid by EFT #862 03/29/2024 04/10/2024 03/31/2024 04/10/2024 26.35 31188381 Shop Supplies Paid by EFT #862 04/01/2024 04/10/2024 03/31/2024 04/10/2024 216.97 Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 13 $4,885.07 Vendor 49738 - WEX BANK 95854231 Diesel Expense Paid by EFT #809 03/23/2024 04/03/2024 03/31/2024 04/03/2024 267.95 Vendor 49738 - WEX BANK Totals Invoices 1 $267.95 Vendor 49021 - CASEY WHITE MILEAGE 032624 Travel - Meetings - Education Paid by EFT #810 03/26/2024 04/03/2024 03/31/2024 04/03/2024 77.72 Vendor 49021 - CASEY WHITE Totals Invoices 1 $77.72 Vendor 41795 - YSI INCORPORATED 1062502 Laboratory Supplies Paid by EFT #811 02/15/2024 04/03/2024 03/31/2024 04/03/2024 568.76 Vendor 41795 - YSI INCORPORATED Totals Invoices 1 $568.76 Grand Totals Invoices 213 $1,114,155.81 Run by Erika Franco on 04/11/2024 09:02:02 AM Page 10 of 10 Payment of Claims Payment Date Range 03/28/24 - 04/10/24 Report By Vendor - Invoice Summary Listing SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT April 4, 2024 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Julie Ryan, Chris Stanley, Trevor Coolidge, Donielle Morse, Kyle Osteberg, Vincent Stagnaro, Adrian Combes, Shelly Thomsen, Star Glaze, Greg Dupree, Liz Kauffman, Heidi Baugh, Ryan Lee, Mark Seelos, Stephen Caswell, Megan Colvey, Taylor Jaime, Cliff Bartlett, Chris Skelly, Trevor Coolidge, Jennifer Marshall 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: None 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Exline/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. WINTER STORMS EMERGENCY RESPONSE (Paul Hughes, General Manager) Pursuant to Public Contract Code Section 22050(c), continued the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. b. CALPERS REQUIRED PAY LISTING BY POSITION (Greg Dupree, Accounting Manager) Adopted Resolution 3272-24 which incorporates the Pay Listing by Position for the pay listing effective March 28, 2024. c. PURCHASE BACKHOE TO REPLACE EXISTING EQUIPMENT FOR DIAMOND VALLEY RANCH (Cliff Bartlett, Fleet/Equipment Supervisor) Approved the purchase of a new CASE 590SN Backhoe from Sonsray Machinery through the Sourcewell Purchasing Authority, Bid Contract 032119-CNH-1 in the amount of $159,298.24 plus tax. REGULAR BOARD MEETING MINUTES: April 4, 2024 PAGE – 2 d. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 3 (Trevor Coolidge, Senior Engineer) 1) Approved Change Order No. 2 to White Rock Construction, Inc., in the amount of $120,837.80; and 2) Authorized the General Manager to execute Change Order No. 2. e. 2023 LUTHER PASS AND HEAVENLY TANKS REHABILITATION PROJECT (Brent Goligoski, Associate Engineer) 1) Approved Change Order No. 3 for the 2023 Luther Pass and Heavenly Tanks Rehabilitation Project to Farr Construction, dba Resource Development Company, in the amount of $48,464; and 2) Authorized the General Manager to execute Change Order No. 3. f. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $1,664,053.64. g. REGULAR BOARD MEETING MINUTES: March 21, 2024 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved March 21, 2024, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. ITEMS FOR BOARD ACTION: President Peterson recused himself at 2:01 p.m. a. Side Letter Between the District and Stationary Engineers, Local 39 (Liz Kauffman, Human Resources Director) – Liz Kauffman provided details regarding the Side Letter Between the District and Stationary Engineers, Local 39. Moved Kelly/Second Romsos/Peterson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve Side Letters Between the District and Stationary Engineers, Local 39, dated April 4, 2024. b. Side Letter Between the District and Management Staff of the South Tahoe Public Utility District (Liz Kauffman, Human Resources Director) – Liz Kauffman provided details regarding the Side Letter Between the District and Management Staff to the South Tahoe Public Utility District. Moved Sheehan/Second Romsos/Peterson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve Side Letters Between the District and Management Staff of the South Tahoe Public Utility District, dated April 4, 2024. President Peterson rejoined the meeting at 2:05 p.m. c. 2024 Tanks Coating Touchups Project (Megan Colvey, Senior Engineer) – Megan Colvey provided details regarding the 2024 Tank Coating Touchups Project and addressed questions from the Board. Moved Exline/Second Sheehan/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to 1) Find minor irregularities in the bid from Olympus and Associates, Inc. to be immaterial and waive immaterial irregularities; and 2) Award the 2024 Tanks Coating Touchups Project to the lowest responsive, responsible bidder, Olympus and Associates, Inc. in the amount of $327,800. REGULAR BOARD MEETING MINUTES: April 4, 2024 PAGE – 3 d. Intention to Reimburse Expenditures from the Proceeds of Tax-Exempt Financing (Andrea Salazar, Chief Financial Officer) – Andrea Salazar provided details regarding the Intention to Reimburse Expenditures from the Proceeds of Tax-Exempt Financing and addressed questions from the Board. Moved Sheehan/Second Exline/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to Approve Resolution No. 3271-24, Resolution of the Board of Directors of the South Tahoe Public Utility District Declaring Intention to Reimburse Expenditures from the proceeds of Tax- Exempt financing. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: President Peterson reported that the next El Dorado Water Agency meeting is scheduled for Thursday, April 11, 2024. 8. BOARD MEMBER REPORTS: President Peterson inquired regarding the Rate Increase Frequently Asked Questions Sheet that pertains to labor costs and Paul Hughes addressed the question. 9. STAFF/ATTORNEY REPORTS: Shelly Thomsen provided an update regarding legislative affairs including the recent visit to Washington, DC with Team Tahoe. Congress passed a spending Bill authorizing $1 million for the Pioneer Trail Waterline Project. The District is helping Congressman Kiley organize a Western Caucus meeting in the District Board Room towards the end of April 2024. Mark Seelos provided a PowerPoint presentation regarding options for water supply augmentation and addressed questions from the Board. Donielle Morse provided a PowerPoint presentation regarding grant funded projects and addressed questions from the Board. 10. GENERAL MANAGER REPORT: Paul Hughes reported that the Proposition 218 Notices have been mailed and the next public Meeting is April 25, 2024, at 6:00 p.m. The Public Hearing is scheduled for May 16, 2024, when the budget will be considered for adoption. If the District receives a protest in an amount greater than 50% the rate increases cannot be adopted. 11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS ADJOURNMENT: 3:35 p.m. _______________________________________ David Peterson, Board President South Tahoe Public Utility District ___________________________________________ Melonie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Andrea Salazar, Chief Financial Officer MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Intention to Reimburse Expenditures from the Proceeds of Tax-Exempt Financing REQUESTED BOARD ACTION: Approve Resolution No. 3273-24, Resolution of the Board of Directors of the South Tahoe Public Utility District Declaring Intention to Reimburse Expenditures from the proceeds of Tax-Exempt financing. DISCUSSION: District staff will be working with California Special Districts Association (CSDA) Financing Group, Oppenheimer, Bartle Wells, and Jones Hall the first quarter of 2025 to obtain tax-exempt financing for all or a portion of: the Meters Cleanup, Ham Lane Waterline (WL), Apache Avenue WL Improvements, Larch to Ski Run WL Improvements, Field Communication Upgrades: Phases 2 and 3, Generator at Keller and Paloma, Al Tahoe Well Rehabilitation, Al Tahoe/Bayview Backup Power, Paloma Well Rehabilitation, Bayview Well Variable Frequency Drive (VFD) and Control System Upgrade, Elks Club Well Pump/Motor Replacement, Bakerfield Pump/Motor Replacement, South Upper Truckee Well Rehabilitation, Tank Coatings, Lookout Tank Access Road Repairs, Upper Montgomery Booster, Fire Pump and Waterline, H Street Zone Booster and Fire Pump and Computerized Maintenance Management System (CMMS) Implementation. The intent is to obtain this via the means of water revenue bonds or certificates of participation estimated at a maximum principal amount of $15 million and a term of 30 years. General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Andrea Salazar April 18, 2024 Page 2 SCHEDULE: Agreement executed upon Board approval of Resolution No. 3273-24. COSTS: Estimated annual debt service will not be determined until bond issuance has occurred. ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: Resolution No. 3273-24. ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO Type text here 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 RESOLUTION NO. 3273-24 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT DECLARING INTENTION TO REIMBURSE EXPENDITURES FROM THE PROCEEDS OF TAX-EXEMPT FINANCING WHEREAS, the South Tahoe Public Utility District (the "District") desires to finance the costs of certain improvements to its water enterprise consisting generally of the following projects (collectively, the "Projects"): Meters Cleanup, Ham Lane Waterline (WL), Apache Ave WL Improvements, Larch to Ski Run WL Improvements, Field Communication Upgrades: Phases 2 and 3, Generator at Keller and Paloma, Al Tahoe Well Rehabilitation, Al Tahoe/Bayview Backup Power, Paloma Well Rehab, Bayview Well Variable Frequency Drive (VFD) and Control System Upgrade, Elks Club Well Pump/Motor Replacement, Bakerfield Pump/Motor Replacement, South Upper Truckee Well Rehab, Tank Coatings, Lookout Tank Access Road Repairs, Upper Montgomery Booster, Fire Pump and Waterline, H Street Zone Booster and Fire Pump and Computerized Maintenance Management System (CMMS) Implementation ; WHEREAS, the District intends to finance all or a portion of the Projects through the issuance of water revenue bonds or certificates of participation (the “Financing”) in the estimated maximum principal amount of $15 million, and to use all or a portion of the proceeds of the Financing to reimburse expenditures made for one or more of the Projects prior to the execution and delivery of the Financing; WHEREAS, United States Income Tax Regulations section 1.150-2 provides generally that proceeds of tax-exempt debt are not deemed to be expended when such proceeds are used for reimbursement of expenditures made prior to the date of issuance of such debt unless certain procedures are followed, one of which is a requirement that (with certain exceptions), prior to the payment of any such expenditure, the issuer declares an intention to reimburse such expenditure; and WHEREAS, the Board of Directors wishes at this time to take the necessary actions to declare its official intent to reimburse expenditures on the Projects from the proceeds of the Financing; THEREFORE, BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District, as follows: 1. Recitals Correct. The foregoing recitals are true and correct. 2. Execution and Delivery of Financing. The Board of Directors hereby confirms its intention to execute and deliver the Financing to finance all or a portion of the Projects. 3. Reimbursement. The Board of Directors hereby declares that (i) it may pay certain costs of one or more of the Projects prior to the date of execution and delivery of the Financing and, in such case, (ii) it intends to use all or a portion of the proceeds of the Financing for reimbursement of expenditures for the Projects that are paid before the date of execution and delivery of the Financing. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 4. Effective Date. This resolution shall take effect upon its adoption. WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 3273-24 was duly adopted and passed by the Board of Directors of the South Tahoe Public Utility District at a regularly scheduled meeting held on the 18th day of April, 2024, by the following vote: AYES: NOES: ABSENT: David Peterson, Board President South Tahoe Public Utility District ATTEST: Melonie Guttry, Clerk of the Board Page 2 of 2 Resolution No. 3273-24 April 18, 2024 BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Julie Ryan, P.E., Engineering Department Manager MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Revised Surface Water Rights Application REQUESTED BOARD ACTION: Authorize the General Manager to notify the State Water Board of the Districts intent to continue with the application for surface water rights from Lake Tahoe. DISCUSSION: In 2019, the three public utility districts within the Lake Tahoe Basin (South Tahoe Public Utility District [District], the North Tahoe Public Utility District, and Tahoe City Public Utility District) collaborated to develop a joint methodology to determine the future water needs within each respective public utility district’s boundary through a shared consultant (“Water Demand Analysis”). On January 29, 2020, the District submitted the Water Demand Analysis along with Amended Application No. A023393 to the State Water Resources Control Board (SWRCB) for the appropriation of 10,808 acre-feet of water per year from Lake Tahoe. In 2024, SWRCB requested a change petition confirming that the District intends to move forward with its amended application. Staff requests that the Board authorize the General Manager to submit confirmation. Following confirmation, the District would begin the process of preparing environmental documents to supplement the permit package. This would be done in conjunction with water supply master planning addressing the needs of the District’s system and water supply alternatives. Staff has worked with its consulting and legal team to evaluate the costs and benefits of continuing to pursue surface water rights for the District. The District currently relies 100% on groundwater for domestic water supply. By adding surface water to its supply portfolio, the District's water supply will be more resilient and better able to respond to water supply challenges due to contamination, shortages and regulatory changes, such as the April 10, 2024 announcement by the Environmental Protection Agency (EPA) of maximum contaminent levels for drinking water for a suite of newly regulated compounds including PFAS. General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline Julie Ryan April 18, 2024 Page 2 The entire California Environmental Quality Act (CEQA), Tahoe Regional Planning Agency (TRPA) Environmental Impact Statement (EIS) process is expected to take approximately eight years (2024 – 2031) to complete, at an estimated cost of $540,000 - $645,000. At any time during the process, the District can rescind the surface water rights application if it is determined that current, and or other water supply alternatives are preferred over surface water. Staff and the consulting and legal team are preparing a presentation, detailing the anticipated costs, benefits and next steps for Board consideration prior to and at the Board Meeting. SCHEDULE: N/A COSTS: Potentially $540,000 to $645,000 over eight years ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO BOARD AGENDA ITEM 13a TO: Board of Directors FROM: Paul Hughes, General Manager MEETING DATE: April 18, 2024 ITEM – PROJECT NAME: Conference with Legal Counsel – Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A ___________________________________________________________________________________ CONCURRENCE WITH REQUESTED ACTION: CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO General Manager Paul Hughes Directors Nick Haven Shane Romsos David Peterson Kelly Sheehan Nick Exline