2024.08.01 District Board Agenda Packet 8-1-2024 OVTH TANG
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, August 1, 2024 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE(At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. PRESENTATION: Engineering and Designing a 3-D Model (Emmie Fiel,Student)
7. ITEMS FOR BOARD ACTION
a. Ordinance Amending the Terms of the Low-income Customer Assistance Program
(Andrea Salazar, Chief Financial Officer)
Adopt Ordinance No. 591-24, an Ordinance of the South Tahoe Public Utility District,
amending Administrative Code Section 6.1.9 regarding the Low-income Customer
Assistance Program.
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
a. Engineering AmeriCorps Fellow Presentation (Abi Lloyd, Engineering Intern)
b. Water Conservation AmeriCorps Presentation (Emilie Corner, Environmental Educator)
c. Elections Update (Melonie Guttry, Executive Services Manager)
REGULAR BOARD MEETING AGENDA - August 1, 2024 PAGE -2
1 1 . GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
07/18/2024-2:00 p.m. Regular Board Meeting at the District
Future Meetings/Events
08/13/2024-3:30 p.m. Operations Committee Meeting at the District
08/14/2024- 10:00 a.m. El Dorado Water Agency Board Meeting in Placerville
08/15/2024- 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed-three minute limit.)
a. Conference with Legal Counsel--Existing Litigation Pursuant to Paragraph (1) of Subdivision
(d) of Gov. Code Section 54956.9. Two cases potentially involving the District filed: Aqueous
Film-Forming Foams Product Liability Litigation, Master Docket No. 2:18-mn-2873-RMG; City
of Camden, et al. v. BASF Corporation, Civil Action No.: 2:24-cv-03174-RMG; City of
Camden et. al. v. Tyco Fire Products LP, Civil Action No.: 2-24-cv-02321-RMG.
ADJOURNMENT (The next Regular Board Meeting is Thursday,August 15,2024, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular
items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time.
Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during"Comments from
the Audience;"however,action cannot be taken on items not on the Agenda.
Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available
for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the
disabled in all of the District's public meetings.If particular accommodations are needed,please contact the Clerk of the Board at(530)
544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA-August 1, 2024 PAGE -3
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, August 1 , 2024
ITEMS FOR CONSENT
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continue the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS PURVEYOR REPRESENTATIVES
(Melonie Guttry, Executive Services Manager/Board Clerk)
Adopt Resolution No. 3284-24 supporting the appointments of Director Haven to serve as
Purveyor Representative and Director Sheehan to serve as alternate.
c. 2024 TANKS COATING TOUCHUPS PROJECT
(Megan Colvey,Senior Engineer and Heidi Baugh, Purchasing Agent)
Authorize the General Manager to execute Change Order No. 1 to Olympus and Associates,
Inc. in the amount of $54,456.54.
d. EMERGENCY PUMP STATION SUBMERSIBLE PUMPS AND VARIABLE FREQUENCY DRIVES
(Adrian Combes, Director of Operations and Aaron Buckman, Manager of Plant Operations)
Authorize staff to advertise for bids to purchase two submersible pumps and two portable
variable frequency drives for the Emergency Pump Station.
e. WATER MAIN CONDITION MONITORING SOFTWARE CONTRACT
(Jim Kelly, GIS Analyst and Julie Ryan, Engineering Department Manager)
Approval of a three-year contract with Baseform for water main condition monitoring software
in the amount of $93,055.20.
f. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $3,668,929.30
g. REGULAR BOARD MEETING MINUTES: July 18, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve July 18, 2024, Minutes
General Manager
Paul Hughes
195D • Directors
��gl • water Nick Haven
South
d Peterson
Public Utility District Kelly Sheehan
Nick Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www stpucd.us
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: Winter Storms Emergency Response
REQUESTED BOARD ACTION: Pursuant to Public Contract Code Section 22050(c),
continue the emergency action to respond to the Winter Storms Emergency pursuant to
Resolution No. 3242-23.
DISCUSSION: The Board declared the Winter Storms Emergency Response as an
emergency on March 16, 2023. District staff will provide an update to the Board
regarding the status of the emergency.
Public Contract Code Section 22050(c) requires the Board to review the emergency
action at every Board meeting thereafter until the emergency action is terminated. The
Board must determine by a 4/5 vote that there is a need to continue the emergency
action. District staff is requesting that the Board continue the emergency action for the
response to the Winter Storms Emergency.
As you may recall, on March 9th, 2023, Governor Gavin Newsom proclaimed a state of
emergency throughout California to support the recent winter storm events that hit the
state. These storms caused widespread damage and disruption with heavy snow,
freezing temperatures, and strong winds causing avalanches, debris flow, and flooding
across the state. The emergency proclamation provides critical support for emergency
relief efforts, including assistance for local response efforts to address the impacts of the
winter storms.
The District has proactively tracked its storm-related expenses, including labor, parts,
fuel, materials, and contractor assistance. Given the significant costs associated with
responding to, and recovering from, these events, the District will be seeking
reimbursement for eligible expenses through the Cal-OES Hazard Mitigation Assistance
Program. Under this program, eligible costs may be reimbursed at a 75 percent state,
and 25 percent local, cost share.
Paul Hughes
July 18, 2024
Page 2
SCHEDULE: N/A
COSTS: $1,400,000
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3242-23
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
• lg5p W Directors
�l+ ate, South Tahoe
e- Ha Sh NiNI CK Haven
aver
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David Peterson
Public Utility District KellY$heehan
NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www stpucd.us
BOARD AGENDA ITEM 4b
TO: Board of Directors
FROM: Melonie Guttry, Executive Services Manager/Board Clerk
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: El Dorado County Water Agency Board of Directors Purveyor
Representatives
REQUESTED BOARD ACTION: Adopt Resolution No. 3284-24 supporting the appointments
of Director Haven to serve as Purveyor Representative and Director Sheehan to serve as
alternate.
DISCUSSION: The Water Code was amended in 2002 by S. B. 428, which restructured
the Agency's Board of Directors to allow two water purveyors to sit as Board members.
SCHEDULE: Upon approval
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Resolution No. 3284-24
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES - NO
1 RESOLUTION NO. 3284-24
2 A RESOLUTION BY THE BOARD OF DIRECTORS OF THE
3 SOUTH TAHOE PUBLIC UTILITY DISTRICT
4 APPOINTING MEMBERS OF THE BOARD OF DIECTORS TO
SERVE AS WATER PURVEYOR REPRESENTATIVE AND ALTERNATE ON THE
5 EL DORADO COUNTY WATER AGENCY BOARD OF DIRECTORS
6
WHEREAS, Senate Bill 428 (Oiler), which became law on January 1, 2002,
7 amended Section 33 of the El Dorado County Water Agency to reconstitute the Board
8 of Directors to allow two water purveyors to sit as El Dorado County Water Agency
9 Board Members; and
10 WHEREAS, one purveyor representative shall be appointed from El Dorado
11 Irrigation District (EID), Georgetown Divide Public Utility District and Grizzly Flats
12 Community Service District and would serve two years (EID is guaranteed a seat on the
13 Board at least once every four-year period); and
14 WHEREAS, one purveyor representative is to be chosen by and from among the
South Tahoe Public Utility District and Tahoe City Public Utility District directors, and
15
would serve for four years.
16
NOW, THEREFORE BE IT RESOLVED AS FOLLOWS:
17 1. The Board of Directors of the South Tahoe Public Utility District appoints Board
18 Director Nick Haven to serve as purveyor representative on the El Dorado
19 County Water Agency Board of Directors, effective August 1, 2024.
20 2. The Board of Directors of the South Tahoe Public Utility District appoints Board
21 Director Kelly Sheehan to serve as the alternate to the purveyor
22 representative listed above.
23 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing
24 Resolution No. 3284-24 was duly and regularly adopted and passed by the Board of
25 Directors of the South Tahoe Public Utility District at a regular meeting duly held on the
26 1st day of August, 2024, by the following vote:
27 AYES:
28 NOES:
29 ABSENT:
30
1
2 David Peterson, Board President
3 South Tahoe Public Utility District
4
5 ATTEST:
6
7
8 Melonie Guttry, Clerk of the Board
South Tahoe Public Utility District
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
Resolution No.3284-24
28 Page 2
August 1,2024
29
30
General Manager
Paul Hughes
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Haven
ven
aver
sos
David Peterson
FubIic Utility District KellYSheehan
NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www stpucd.us
BOARD AGENDA ITEM 4c
TO: Board of Directors
FROM: Megan Colvey, Senior Engineer
Heidi Baugh, Purchasing Agent
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: 2024 Tanks Coating Touchups Project
REQUESTED BOARD ACTION: Authorize the General Manager to execute Change Order
No. 1 to Olympus and Associates, Inc. in the amount of $54,456.54.
DISCUSSION: This project includes recoating work on three water storage tanks -
Christmas Valley, Cold Creek, and Gardner Mountain 2-over the 2024 summer season.
Prior to removing the tank from service for the recoating work, an existing mixer system
failed which resulted in a small amount of food-grade oil spilling into the water. Upon
draining the tank, a thin film of oil remained on the interior shell walls and floor. The
District directed Olympus and Associates, Inc. (Olympus) to clean the interior prior to
prepping for spot repairs.
During site preparation at Cold Creek Tank, the District identified the need for steel
repairs on the tank roof. Staff requested that Olympus and their subcontractor, Crosno
Construction, Inc. (Crosno), perform the welding repairs and fabricate and install new
roof vents. A new 37-inch center vent with stainless-steel screens and hood replaces the
degraded vent that was cut in after the original tank construction. Crosno also installed
two new 6-inch J-vents on the perimeter, which will allow for tank ventilation during the
winter if snow builds up around the center vent. District staff will then not be required to
access the tank roof during the winter for snow removal. Additionally, Crosno repaired
27 non-structural locations on the roof plates with welded-on patch plates
The requested changes in scope resulted in an increased cost.
Item 1 B.1 : Increase Bid Item 8 by $44,464.80 for additional cost for labor, materials, and
equipment to install new vents and perform 27 welded patch plate repairs.
Item 1 B.2: Increase Bid Item 9 by $9,991.74 for additional labor and materials to clean
and degrease the interior tank shell and floor.
Megan Colvey
Page 2
August 1,2024
The total amount for Change Order No. 1 is $54,456.54. Staff recommends that the
Board authorize the General Manager to execute Change Order No. 1 to Olympus.
SCHEDULE: ASAP
COSTS: $54,456.54
ACCOUNT NO: 20.30.8557 (Cold Creek)
BUDGETED AMOUNT AVAILABLE: $176,000
ATTACHMENTS: Change Order No. 1
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES_ NO
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CHIEF FINANCIAL OFFICER: YES /� NO
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Project: 2024 Tanks Coating Touchups Project
Date: 7/23/2024 Purchase Order No. :
Contractor: Olympus and Associates, Inc.
Dollar Amounts Contract Times
Original Contract $327,800.00 Calendar Days
Previous Change Orders $0.00 Calendar Days
Current Contract $327,800.00 160 Calendar Days
THIS CHANGE ORDER $54,456.54 Calendar Days
Total Change Orders to Date $54,456.54 0 Calendar Days
New Contract Total $382,256.54 160 Calendar Days
Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract
price and/or contract time noted is full settlement for costs incurred as a result of the change(s)described,unless
specifically noted in individual description(s).
Accepted by
Contractor: Date: 07/24/2024
Reviewed by STPUD 07/24/2024
Project Manager Date:
Authorized by STPUD
General Manager: Date:
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Project: 2024 Tanks Coating Touchups Project
Bid Schedule: A: Christmas Valley Tank
Date: 7/23/2024
Contractor: Olympus and Associates, Inc.
Dollar Amounts
Original Bid Schedule Subtotal $49,000.00
Previous Change Orders $0.00
Current Bid Schedule Subtotal $49,000.00
THIS CHANGE ORDER $0.00
Total Change Orders to Date $0.00
New Bid Schedule Subtotal $49,000.00
The Contract Shall Be Changed As Follows:
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Project: 2024 Tanks Coating Touchups Project
Bid Schedule: B: Cold Creek Tank
Date: 7/23/2024
Contractor: Olympus and Associates, Inc.
Dollar Amounts
Original Bid Schedule Subtotal $206,200.00
Previous Change Orders $0.00
Current Bid Schedule Subtotal $206,200.00
THIS CHANGE ORDER $54,456.54
Total Change Orders to Date $54,456.54
New Bid Schedule Subtotal $260,656.54
The Contract Shall Be Changed As Follows:
16.1 Increase Bid Item 8 by$44,646.80 for additional cost of labor, materials, and equipment
to install a new 37"center vent, two(2)new 6" perimeter J-vents, and perform 27 patch
plate repairs on existing roof. Work also includes removing the existing center vent and
an unused pipe ring at mid span. There is no change to the Contract Time related to
this change in work.
TOTAL FOR ITEM 16.1 IS: $44,464.80
1 B.2 Increase Bid Item 9 by$9,991.74 for additional cost of labor and materials to clean and
degrease the interior tank shell and floor. Prior to removing the tank from service for the
coating work, an existing mixer system failed which resulted in a small amount of food-
grade oil spilling into the water. Upon draining the tank, a thin film of oil remained on the
interior shell walls and floor. The District directed Olympus to clean the interior prior to
prepping for spot repairs. There is no change to the Contract Time related to this
change in work.
TOTAL FOR ITEM 16.2 IS: $9,991.74
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Project: 2024 Tanks Coating Touchups Project
Bid Schedule: C: Gardner Mountain 2 Tank
Date: 7/23/2024
Contractor: Olympus and Associates, Inc.
Dollar Amounts
Original Bid Schedule Subtotal $72,600.00
Previous Change Orders $0.00
Current Bid Schedule Subtotal $72,600.00
THIS CHANGE ORDER $0.00
Total Change Orders to Date $0.00
New Bid Schedule Subtotal $72,600.00
The Contract Shall Be Changed As Follows:
General Manager
Paul Hughes
• lg5p W Directors
�l+ ate, South Tahoe
e- Ha Sh NiNI CK Haven
aver
sos
David Peterson
FubIic Utility District KellY$heehan
NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www Stpuci.us
BOARD AGENDA ITEM 4d
TO: Board of Directors
FROM: Adrian Combes, Director of Operations
Aaron Buckman, Manager of Plant Operations
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: Emergency Pump Station Submersible Pumps and Variable
Frequency Drives (VFDs)
REQUESTED BOARD ACTION: Authorize staff to advertise for bids to purchase two
submersible pumps and two portable variable frequency drives for the Emergency
Pump Station.
DISCUSSION: The Wastewater Treatment Plant Emergency Pump Station is utilized to
pump raw, excess flow or treated effluent to the Emergency Retention Basins (ERBs)
which has a volume of 54 million gallons, and are only used during emergencies. The
pump station consists of one 600 hp motor and pump. The purchase of this submersible
pump and portable VFD will effectively provide redundancy for this pump station.
During the 2022/2023 storms, the District's emergency pump station motor experienced
high vibration and failed. The motor was replaced; however, it is still seeing high
vibration and is only usable at low speeds. To manage the storms, the District rented
submersible pumps and portable VFDs to provide the necessary pumping at the
Wastewater Treatment Plant costing $200,000. These same pumps were previously
rented to drain the Harvey Place Reservoir to fix a valve at the bottom of the reservoir.
This pump station is the District's last line of defense in an emergency, and having these
additional Pumps and VFDs will not only create redundancy for this pump station but
they can also be used in other emergency situations.
Adrian Combes
July 18, 2024
Page 2
SCHEDULE: Upon Board Approval
COSTS: $150,000
ACCOUNT NO: 10.30.7046
BUDGETED AMOUNT AVAILABLE: $155,000
ATTACHMENTS:
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer
GENERAL MANAGER: YES_ NO
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CHIEF FINANCIAL OFFICER: YES -A NO
General Manager
Paul Hughes
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NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www.stpud.us
BOARD AGENDA ITEM 4e
TO: Board of Directors
FROM: Jim Kelly, GIS Analyst and Julie Ryan,
Engineering Department Manager
MEETING DATE: August 1, 2024
ITEM - PROJECT NAME: Water Main Condition Monitoring Software Contract
REQUESTED BOARD ACTION: Approval of a three-year contract with Baseform for water
main condition monitoring software in the amount of $93,055.20.
DISCUSSION: For the past five years the District has leveraged artificial intelligence
software to aid in water main condition monitoring and Capital Improvement Plan (CIP)
planning. The software provider, Baseform, won the original contract through a
competitive bid process which involved a thorough evaluation of their predictive
analytics against actual observed failures. Over the past five years, District staff has
worked closely with Baseform to define parameters and metrics specific to our business
cases. This continuing relationship has improved the tools' accuracy and usefulness year
after year.
With the District successfully moving from a CIP that has been driven by water main
upsizing, to a condition-based plan, Baseform will become even more critical in helping
the District plan system replacements. This tool will be used to prioritize existing projects,
identify new projects and aid in the evaluation of our system to mitigate assets with a high
likelihood of failure.
SCHEDULE: 2024-2027 fiscal year (3 year contract)
COSTS: $93,055.20 ($31,018.40 per year)
ACCOUNT NO: 20.30.6052
BUDGETED AMOUNT AVAILABLE: $268,002
ATTACHMENTS: Baseform Contract
CONCURRENCE WITH REQUESTED ACTION. CATEGORY: Water
GENERAL MANAGER: YES At—
NO
CHIEF FINANCIAL OFFICER: YES AI NO
1030 Salem Rd. if.
bGeform
Union NJ 07083
www.oaseiorm.com
BASEFORM SaaS SOFTWARE PROPOSAL FOR SOUTH TAHOE PUBLIC UTILITY
DISTRICT
Order Number: 20240627 Created Date: June 27, 2024
PREPARED BY
Contact name and email Dustin Doyle,
dustin.doyle@baseform.com
Contact tel. +1 704-677-2842
PREPARED FOR
Contact name Jim Kelly, GIS Specialist jkelly@stpud.dst.ca.us
Bill to name South Tahoe Public Utility District CA
Bill to address 1275 Meadow Crest Drive, South
Lake Tahoe CA. 96150-7401
TERMS
Product Baseform Software, full license (web-served)
Authorized Baseform apps All, according to the full description and feature list
available at http://baseform.com/np4/apps
Authorized scope of use Water distribution network of South Tahoe (252 miles
of pipe mains) Duration 36 months
Price for the duration above $93,055.20
($31,018.40/yearly) Billing Yearly
Cancelation 60-day notice
Renewable Yes, renews annually up to 3 years
Support level Full Baseform SaaS Support
Authorized Users Unlimited
Authorized Data Volume Unlimited
Authorized connected data sensors
Unlimited Maximum Response Time
24h
Email Support Unlimited
Support Unlimited
Training Included
Software updates Included, permanent
To accept this Order please sign below and return it to contact above.
Baseform SaaS software and service will commence within three days of receipt of the
signed order.
Signed by:
Name: Paul
Hughes
Title: General
Manager
Date:
The client confirms acceptance of the terms of the proposal described here and the Service Level Agreement available
online at https://baseform.com/np4/file/216/20181003.SLA US.pdf,with the following addendum:
• Level of Server credits: Baseform software will be hosted on Amazon AWS EC2 servers in continental
USA, under Amazon Compute Service Level Agreement (https://aws.amazon.com/compute/sla/). Baseform
agrees to transfer any"Amazon service credit", as defined on the SLA, received from Amazon, due to not
meeting service uptime of over 99.99%, to the Client under terms equivalent to the ones provided to
Baseform from Amazon.
Customer data transfer: Baseform will not transfer Client's data, stored on the USA servers hosting Baseform
software for the Client,to any other storage outside of the USA. However, as part of and in order to perform
its services, Baseform personnel, located in Europe and in the USA, will access the server and the software
through high-grade encrypted HTTPS and SSH protocols.
• jurisdiction: The parties agree that all disputes arising out of this Agreement shall be subject to the
federal and state courts within El Dorado County , California.
PAYMENT OF CLAIMS
FOR APPROVAL
August 1, 2024
Payroll 7/23/24 663,136.44
Total Payroll 663,136.44
ADP & Insight eTools 6,378.76
Ameritas - Insurance Payments 6,657.92
Total Vendor EFT 13,036.68
Weekly Approved Check Batches Water Sewer Total
Wednesday, July 17, 2024 2,146,917.38 828,045.82 2,974,963.20
Checks, Voids and Reissues 0.00 6,694.12 6,694.12
Total Accounts Payable Checks 2,981,657.32
Utility Management Refunds 11,098.86
Total Utility Management Checks 11,098.86
Grand Total $3,668,929.30
Payroll EFTs & Checks 7/23/2024
EFT CA Employment Taxes &W/H 31,246.12
EFT Federal Employment Taxes &W/H 146,616.01
EFT CaIPERS Contributions 94,927.22
EFT Empower Retirement-Deferred Comp 28,857.66
EFT Stationary Engineers Union Dues 3,135.02
EFT CDHP Health Savings (HSA) 5,215.58
EFT Employee Direct Deposits 352,363.68
CHK Employee Garnishments 775.15
Total 663,136.44
5Li TA
"�0 Payment of Claims
Payment Date Range 07/11/24 - 07/24/24
t
Report By Vendor - Invoice
A(/e`,C r • 1 950 S���G� Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43721-ACWA/JPIA
4th Qtr 23/24 Workers Comp Insurance Payable Paid by EFT#1616 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 68,336.20
Vendor 43721-ACWA/JPIA Totals Invoices 1 $68,336.20
Vendor 49625-AMERICAN AVK COMPANY
SI-165312 Fire Hydrants&Parts Paid by EFT#1617 05/21/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 8,580.70
Vendor 49625-AMERICAN AVK COMPANY Totals Invoices 1 $8,580.70
Vendor 44581-ANALYTICHEM CANADA INC
IN0000393822 Laboratory Supplies Paid by EFT#1618 06/18/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 106.48
Vendor 44581-ANALYTICHEM CANADA INC Totals Invoices 1 $106.48
Vendor 47961-ARETE SYSTEMS
10703327 Contractual Services Paid by EFT#1619 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 9,968.75
Vendor 47961-ARETE SYSTEMS Totals Invoices 1 $9,968.75
Vendor 45202-AT&T MOBILITY
287306407514 624 Telephone Paid by EFT#1620 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 4,724.00
Vendor 45202-AT&T MOBILITY Totals Invoices 1 $4,724.00
Vendor 48000-AT&T/CALNET 3
000021885094 Telephone Paid by EFT#1621 06/20/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 29.14
000021933283 Telephone Paid by EFT#1621 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 29.12
000021933285 Telephone Paid by EFT#1621 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 29.12
000021938484 Telephone Paid by EFT#1621 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,730.56
000021963487 Telephone Paid by EFT#1621 07/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 29.12
000021963488 Telephone Paid by EFT#1621 07/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 29.12
000021963489 Telephone Paid by EFT#1621 07/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 34.95
000021963490 Telephone Paid by EFT#1621 07/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 36.51
Vendor 48000-AT&T/CALNET 3 Totals Invoices 8 $1,947.64
Vendor 49419-BEND GENETICS LLC
ST2404b Monitoring Paid by EFT#1622 04/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 275.00
Vendor 49419-BEND GENETICS LLC Totals Invoices 1 $275.00
Vendor 45009-BENTLY RANCH
211813 Biosolid Disposal Costs Paid by EFT#1623 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,485.15
Vendor 45009- BENTLY RANCH Totals Invoices 1 $1,485.15
Vendor 48291-BEST BEST&KRIEGER LLP
1001070 Legal-Special Projects&Regular Paid by EFT#1624 07/10/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,591.00
1001071 Personnel Legal Paid by EFT#1624 07/10/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 740.00
Vendor 48291-BEST BEST&KRIEGER LLP Totals Invoices 2 $2,331.00
Vendor 50214-COLIN BLACKMAN
3354409 Water Use Reduction Rebates Paid by EFT#1625 07/11/2024 07/17/2024 07/31/2024 07/17/2024 100.00
Vendor 50214-COLIN BLACKMAN Totals Invoices 1 $100.00
Vendor 48995-BRENLYN BORLEY
Education#4A Tuition&Reimbursement Paid by EFT#1626 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,600.00
Program
Vendor 48995-BRENLYN BORLEY Totals Invoices 1 $1,600.00
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A(/e`,C r • 1950 ' S���6C Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 50215-KATHLEEN BRADY
2575303 Clothes Washer Rebate Program Paid by EFT#1627 07/02/2024 07/17/2024 07/31/2024 07/17/2024 200.00
Vendor 50215-KATHLEEN BRADY Totals Invoices 1 $200.00
Vendor 48681-CADENCE TEAM INC
4328 Network/Equipment Paid by EFT#1628 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,500.00
Improvements-SCADA
Vendor 48681-CADENCE TEAM INC Totals Invoices 1 $3,500.00
Vendor 48767-CALIFORNIA LAB SERVICE
4070015 Monitoring Paid by EFT#1629 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 136.00
4070261 Monitoring Paid by EFT#1629 07/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 264.00
Vendor 48767-CALIFORNIA LAB SERVICE Totals Invoices 2 $400.00
Vendor 13230-CAROLLO ENGINEERS
FB51194 Secondary Clarifier#1 Rehab Paid by EFT#1630 05/13/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 5,829.75
FB52418 Secondary Clarifier#1 Rehab Paid by EFT#1630 06/13/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 6,681.92
FB52561 Contractual Services Paid by EFT#1630 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 60,368.47
FB53200 Secondary Clarifier#1 Rehab Paid by EFT#1630 07/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 6,896.00
FB53401 RAS Building Rehab Paid by EFT#1630 07/10/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 60,438.00
Vendor 13230-CAROLLO ENGINEERS Totals Invoices 5 $140,214.14
Vendor 40176-CASHMAN EQUIPMENT
INW01711328 Automotive Paid by EFT#1631 05/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 14,458.48
Vendor 40176-CASHMAN EQUIPMENT Totals Invoices 1 $14,458.48
Vendor 42328-CDW-G CORP
SD75076 Computer Purchases Paid by EFT#1632 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 606.06
Vendor 42328-CDW-G CORP Totals Invoices 1 $606.06
Vendor 48406-CHARTER COMMUNICATIONS
176157701070124 Telephone Paid by EFT#1633 07/01/2024 07/17/2024 07/31/2024 07/17/2024 149.98
Vendor 48406-CHARTER COMMUNICATIONS Totals Invoices 1 $149.98
Vendor 49778-COLUMN SOFTWARE PBC
B41A7C18-0030 Hydrant Project-County Paid by EFT#1634 05/28/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 92.58
Vendor 49778-COLUMN SOFTWARE PBC Totals Invoices 1 $92.58
Vendor 48181-CONSTRUCTION MATERIALS ENG INC
16011 Secondary Clarifier#1 Rehab Paid by EFT#1635 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 160.00
Vendor 48181-CONSTRUCTION MATERIALS ENG INC Totals Invoices 1 $160.00
Vendor 50216-TERRENCE COUPE
2389115 Water Use Reduction Rebates Paid by EFT#1636 07/11/2024 07/17/2024 07/31/2024 07/17/2024 100.00
Vendor 50216-TERRENCE COUPE Totals Invoices 1 $100.00
Vendor 48654-D&H BROADCASTING LLC
4653 Public Relations Expense Paid by EFT#1637 07/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,120.00
Vendor 48654-D&H BROADCASTING LLC Totals Invoices 1 $1,120.00
Vendor 43649-DOUGLAS DISPOSAL
2891142 Refuse Disposal Paid by EFT#1638 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 21.88
Vendor 43649-DOUGLAS DISPOSAL Totals Invoices 1 $21.88
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°�y;H TAN"
5 Payment of Claims
Payment Date Range 07/11/24 - 07/24/24
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A(/e`,C r • 1 950 • S���G� Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49942-DOWL LLC
7363.30189.01-4 Keller BS&Paloma Well Paid by EFT#1639 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,827.50
Generator
7371.30189.03-1 Keller BS Generator&Paloma Paid by EFT#1639 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 7,825.00
Well Generator
Vendor 49942-DOWL LLC Totals Invoices 2 $9,652.50
Vendor 44263-ENS RESOURCES INC
3627 Contractual Services Paid by EFT#1640 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 5,000.00
Vendor 44263- ENS RESOURCES INC Totals Invoices 1 $5,000.00
Vendor 42100-ENVIRONMENTAL RESOURCES ASSO
080848 Laboratory Supplies Paid by EFT#1641 06/18/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 195.79
Vendor 42100- ENVIRONMENTAL RESOURCES ASSO Totals Invoices 1 $195.79
Vendor 41696-FARR CONSTRUCTION
23-10A Luther Pass PS Tanks Rehab Paid by Check#114655 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 108,155.00
23-10AR Luther Pass PS Tanks Rehab Paid by Check#114655 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (5,407.75)
Retainage
Vendor 41696-FARR CONSTRUCTION Totals Invoices 2 $102,747.25
Vendor 44934-FLOWSERVE PUMP DIV
328/50008685 Luther Pass Pump Station Paid by EFT#1642 06/19/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 7,433.32
Vendor 44934-FLOWSERVE PUMP DIV Totals Invoices 1 $7,433.32
Vendor 48288-FRONTIER COMMUNICATIONS
5306942753 724 Telephone Paid by EFT#1643 07/01/2024 07/17/2024 07/31/2024 07/17/2024 621.55
Vendor 48288-FRONTIER COMMUNICATIONS Totals Invoices 1 $621.55
Vendor 50213-STEPHEN GUNN
810801 Turf Buy-Back Program Paid by EFT#1644 06/25/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,250.00
Vendor 50213-STEPHEN GUNN Totals Invoices 1 $2,250.00
Vendor 50163-HALLGREN COMPANY INC
24-00576 Pipe-Covers &Manholes Paid by EFT#1645 04/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,625.60
Vendor 50163-HALLGREN COMPANY INC Totals Invoices 1 $1,625.60
Vendor 49110-HATCHBACK CREATIVE
3495 Public Relations Expense Paid by EFT#1646 07/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 546.25
Vendor 49110-HATCHBACK CREATIVE Totals Invoices 1 $546.25
Vendor 44430-HIGH SIERRA BUSINESS SYSTEMS
139718 Service Contracts Paid by EFT#1647 06/17/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 394.48
139971 Service Contracts Paid by EFT#1647 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 564.36
Vendor 44430-HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $958.84
Vendor 50217-KEATON HUTCHISON
3453213 Clothes Washer Rebate Program Paid by EFT#1648 07/02/2024 07/17/2024 07/31/2024 07/17/2024 200.00
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Payment Date Range 07/11/24 - 07/24/24
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A(/e`,C r • 1 950 S���G� Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
3453213-1 Toilet Rebate Program Paid by EFT#1648 07/02/2024 07/17/2024 07/31/2024 07/17/2024 300.00
Vendor 50217-KEATON HUTCHISON Totals Invoices 2 $500.00
Vendor 50218-SUSAN IMBRUGLIO
3114506 Water Use Reduction Rebates Paid by EFT#1649 07/11/2024 07/17/2024 07/31/2024 07/17/2024 267.43
Vendor 50218-SUSAN IMBRUGLIO Totals Invoices 1 $267.43
Vendor 48056-INFOSEND INC
264902 Postage Expenses Paid by EFT#1650 06/26/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 13,952.62
Vendor 48056-INFOSEND INC Totals Invoices 1 $13,952.62
Vendor 48374-JACK DOHENY SUPPLIES INC
227631 IBAK Portable Camera System Paid by EFT#1651 04/26/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,226.91
234056 Upgrade TV Truck Paid by EFT#1651 06/26/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 47,747.36
Vendor 48374-JACK DOHENY SUPPLIES INC Totals Invoices 2 $48,974.27
Vendor 50024-JONES MAYER
123697 Legal Services June 2024 Paid by EFT#1652 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 7,490.83
Vendor 50024-JONES MAYER Totals Invoices 1 $7,490.83
Vendor 50070-RACHEL KALLAS
FLOAT 2024 REIMB Public Relations Expense Paid by EFT#1653 07/08/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 172.43
Vendor 50070- RACHEL KALLAS Totals Invoices 1 $172.43
Vendor 40821-KENNEDY JENKS CONSULTANTS INC
172748 Contractual Services Paid by EFT#1654 06/25/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 11,762.40
172826 Contractual Services Paid by EFT#1654 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,835.21
172834 Al Tahoe Well Rehab&Al Paid by EFT#1654 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 84,162.00
Tahoe/Bayview Backup Power
Vendor 40821-KENNEDY JENKS CONSULTANTS INC Totals Invoices 3 $98,759.61
Vendor 50219-MIKE KREMER
3134111 Water Use Reduction Rebates Paid by EFT#1655 07/11/2024 07/17/2024 07/31/2024 07/17/2024 100.00
Vendor 50219-MIKE KREMER Totals Invoices 1 $100.00
Vendor 22200-LANGENFELD ACE HARDWARE
A478561 Small Tools Paid by EFT#1656 06/06/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,132.54
Jun 24 Stmt Buildings&Shop Supplies Paid by EFT#1656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,099.99
Vendor 22200-LANGENFELD ACE HARDWARE Totals Invoices 2 $3,232.53
Vendor 22550-LIBERTY UTILITIES
200008904753 324 Electricity Paid by EFT#1657 04/17/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,579.28
200008904753 424 Electricity Paid by EFT#1657 05/16/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,410.18
200008904753 524 Electricity Paid by EFT#1657 06/14/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,461.43
200008913515 424 Electricity Paid by EFT#1657 06/20/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,832.68
200008895761 624 Electricity Paid by EFT#1657 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 716.85
200008919983 524 Electricity Paid by EFT#1657 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 5,809.38
200008928828 624 Electricity Paid by EFT#1657 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 64.42
200008899565 624 Electricity Paid by EFT#1657 06/28/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 64.70
200008913515 524 Electricity Paid by EFT#1657 06/28/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,824.25
200008899961 624 Electricity Paid by EFT#1657 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 302.32
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Payment Date Range 07/11/24 - 07/24/24
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A&Az r • 1950 ' S.10G� Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
200008904613 624 Electricity Paid by EFT#1657 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 844.00
200008919678 624 Electricity Paid by EFT#1657 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 59.69
200008923928 624 Electricity Paid by EFT#1657 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 64.78
200008932309 624 Electricity Paid by EFT#1657 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 65.18
200008895548 624 Electricity Paid by EFT#1657 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 30.24
200008909356 624 Electricity Paid by EFT#1657 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 184.85
200008909778 624 Electricity Paid by EFT#1657 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,000.70
200008928224 624 Electricity Paid by EFT#1657 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 39.95
200008928497 624 Electricity Paid by EFT#1657 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 275.62
200008913796 624 Electricity Paid by EFT#1657 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 118.25
200008923498 524 Electricity Paid by EFT#1657 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,591.60
200008898161 624 Electricity Paid by EFT#1657 07/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 39.60
Vendor 22550-LIBERTY UTILITIES Totals Invoices 22 $25,379.95
Vendor 49065-LIFE TECHNOLOGIES CORPORATION
85346111 Laboratory Supplies Paid by EFT#1658 06/19/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 165.95
Vendor 49065-LIFE TECHNOLOGIES CORPORATION Totals Invoices 1 $165.95
Vendor 45059-LUMOS&ASSOCIATES
122812 Meter Installations Final Phase Paid by EFT#1659 05/28/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 5,156.58
123110 Meter Installations Final Phase Paid by EFT#1659 06/17/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 15,564.93
123508 Meter Installations Final Phase Paid by EFT#1659 07/10/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 10,835.00
Vendor 45059-LUMOS&ASSOCIATES Totals Invoices 3 $31,556.51
Vendor 18150-MEEKS LUMBER&HARDWARE
Jun 24 Stmt Building, Pipe,Covers & Paid by EFT#1660 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,711.98
Manholes
Vendor 18150- MEEKS LUMBER&HARDWARE Totals Invoices 1 $2,711.98
Vendor 50198-MICHAEL BAKER INTERN'L INC
1215373 Contractual Services Paid by EFT#1661 06/14/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 21,634.01
Vendor 50198-MICHAEL BAKER INTERN'L INC Totals Invoices 1 $21,634.01
Vendor 40274-NEVADA DIV OF FORESTRY
24-10-0033 Grounds&Maintenance Paid by EFT#1662 06/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 15,843.67
FP24-047 Grounds&Maintenance Paid by EFT#1662 06/07/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 880.00
Vendor 40274-NEVADA DIV OF FORESTRY Totals Invoices 2 $16,723.67
Vendor 43796-NORTHWEST HYD CONSULT INC
31549 Baldwin Beach Gravity Paid by EFT#1663 07/09/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 30,105.35
Rehab/Replacement&Baldwin
Beach Pump Sta
Vendor 43796-NORTHWEST HYD CONSULT INC Totals Invoices 1 $30,105.35
Vendor 48315-O'REILLY AUTO PARTS
Jun 24 Stmt Automotive&Shop Supplies Paid by EFT#1664 06/28/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 95.47
Vendor 48315-O'REILLY AUTO PARTS Totals Invoices 1 $95.47
Vendor 49806-OUTSIDE INTERACTIVE INC
42639 Public Relations Expense Paid by EFT#1665 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,011.00
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_� • Payment Date Range 07/11/24 - 07/24/24
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A(/e`,C r • 1950 ' S-��G� Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 49806-OUTSIDE INTERACTIVE INC Totals Invoices 1 $2,011.00
Vendor 50220-KEVIN PETERS
2570240 Toilet Rebate Program Paid by EFT#1666 07/02/2024 07/17/2024 07/31/2024 07/17/2024 _ 200.00
Vendor 50220-KEVIN PETERS Totals Invoices 1 $200.00
Vendor 49923-QUADIENT FINANCE USA INC
06/11/24 Postage prepaid Paid by EFT#1667 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,500.00
Vendor 49923-QUADIENT FINANCE USA INC Totals Invoices 1 $1,500.00
Vendor 48812-JULIE H RYAN
PER DIEM 062724 Travel-Meetings-Education Paid by EFT#1668 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 44.00
Vendor 48812-JULIE H RYAN Totals Invoices 1 $44.00
Vendor 21753-SAFETY CENTER INC
6395785865 Safety Programs Paid by EFT#1669 07/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,400.00
Vendor 21753-SAFETY CENTER INC Totals Invoices 1 $2,400.00
Vendor 49911-SEARCHPROS STAFFING LLC
24070228 Contractual Services Paid by EFT#1670 07/02/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,454.93
Vendor 49911-SEARCHPROS STAFFING LLC Totals Invoices 1 $1,454.93
Vendor 43552-SHERWIN-WILLIAMS
5504-5 Buildings Paid by EFT#1671 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 225.37
Vendor 43552-SHERWIN-WILLIAMS Totals Invoices 1 $225.37
Vendor 47832-SHRED-IT
8007561385 Office Supply Issues Paid by EFT#1672 06/25/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 67.00
Vendor 47832-SHRED-IT Totals Invoices 1 $67.00
Vendor 48735-SILVER STATE ANALYTICAL LAB
LV317201 Monitoring Paid by EFT#1673 07/11/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 258.00
Vendor 48735-SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Vendor 50221-WES SMITH
2232251 Turf Buy-Back Program Paid by EFT#1674 07/11/2024 07/17/2024 07/31/2024 07/17/2024 450.00
Vendor 50221-WES SMITH Totals Invoices 1 $450.00
Vendor 23400-SOUTH TAHOE PUBLIC UTILITY DISTRICT
2506132-001 624 Water&Other Utilities Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,516.54
2612107-001 624 Water Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 110.01
2718021-001 624 Water Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 168.14
3102034-001 624 Water Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 200.13
3103021-001 624 Water Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 168.14
3122506-001 624 Water&Other Utilities Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 103.80
3221118-001 624 Other Utilities Paid by EFT#1675 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 39.72
Vendor 23400-SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 7 $2,306.48
Vendor 23450-SOUTH TAHOE REFUSE
2888132 Refuse Disposal Paid by EFT#1676 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 380.00
2888640 Refuse Disposal Paid by EFT#1676 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 6,355.07
Vendor 23450-SOUTH TAHOE REFUSE Totals Invoices 2 $6,735.07
Vendor 45168-SOUTHWEST GAS
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5Li TA"�0 Payment of Claims
...-'11.-- . 44-.... -7,-,-. Payment Date Range 07/11/24 - 07/24/24
t
Report By Vendor - Invoice
A&Az r • 1950 ' S.10G� Summary Listing
uTtlL=ry u
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
910000175574 624 Natural Gas Paid by EFT#1677 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 42.16
910000865770 624 Natural Gas Paid by EFT#1677 06/27/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 11.00
910000416224 624 Natural Gas Paid by EFT#1677 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 11.00
910000657163 624 Natural Gas Paid by EFT#1677 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 11.00
910000040369 624 Natural Gas Paid by EFT#1677 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 22.14
910000041349 624 Natural Gas Paid by EFT#1677 07/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 12.15
910000041350 624 Natural Gas Paid by EFT#1677 07/10/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 17.74
910000665034 624 Natural Gas Paid by EFT#1677 07/11/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 13.27
Vendor 45168-SOUTHWEST GAS Totals Invoices 8 $140.46
Vendor 49888-NICHOLAS SUAREZ
3433202 Clothes Washer Rebate Program Paid by EFT#1678 07/02/2024 07/17/2024 07/31/2024 07/17/2024 200.00
Vendor 49888-NICHOLAS SUAREZ Totals Invoices 1 $200.00
Vendor 47798-T&S CONSTRUCTION CO INC
22-23A Tahoe Keys Sewer PS Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 32,750.00
22-23AR Tahoe Keys Sewer PS Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (3,275.00)
Retainage
23/10A Upper Truckee Sewer PS Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 148,750.00
23/10AR Upper Truckee Sewer PS Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (7,437.50)
Retainage
23/10B WWTP Ballast Ponds Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 9,784.41
23/10BR WWTP Ballast Ponds Retainage Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (489.22)
24-04A Secondary Clarifier#1 Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 128,157.00
24-04AR Secondary Clarifier#1 Rehab Paid by Check#114656 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (12,815.70)
Retainage
Vendor 47798-T&S CONSTRUCTION CO INC Totals Invoices 8 $295,423.99
Vendor 24325-TAHOE SAND&GRAVEL
Jun 24 Stmt Pipe-Covers &Manholes Paid by EFT#1679 07/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 7,443.73
Vendor 24325-TAHOE SAND&GRAVEL Totals Invoices 1 $7,443.73
Vendor 49420-THATCHER COMPANY OF NEVADA INC
2024400102387 Hypochlorite Paid by EFT#1680 05/15/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,271.62
2024400102388 Hypochlorite Paid by EFT#1680 05/15/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,776.34
2024400103223 Hypochlorite Paid by EFT#1680 06/26/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,695.50
2024400103224 Hypochlorite Paid by EFT#1680 06/26/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,391.00
Vendor 49420-THATCHER COMPANY OF NEVADA INC Totals Invoices 4 $10,134.46
Vendor 50179-THE FERGUSON GROUP
INV2147 Contractual Services Paid by EFT#1681 06/01/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,750.00
Vendor 50179-THE FERGUSON GROUP Totals Invoices 1 $3,750.00
Vendor 50222-THE SCIACERO FAMILY TRUST
3036207 Toilet Rebate Program Paid by EFT#1682 07/02/2024 07/17/2024 07/31/2024 07/17/2024 200.00
Vendor 50222-THE SCIACERO FAMILY TRUST Totals Invoices 1 $200.00
Vendor 50212-LAZARO TORRES HERNANDEZ
BOOTS 24 REIMB Safety Equipment-Physicals Paid by EFT#1683 06/03/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 100.00
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°UT" TA"�5 Payment of Claims
Payment Date Range 07/11/24 - 07/24/24
t
Report By Vendor - Invoice
A(/e`,C r • 1950 ' S���6C Summary Listing
UTILITY D
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 50212-LAZARO TORRES HERNANDEZ Totals Invoices 1 $100.00
Vendor 47973-US BANK CORPORATE
22ASCHENBACH0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,344.77
ABBONDANDOL00624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 159.50
ARCE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,571.19
BARTLETTB0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,120.55
BARTLETTC0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 108.35
BAUGH0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 595.00
BORLEY0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 89.00
BUCKMAN0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 759.13
C0LE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,567.46
COLVEY0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,059.30
COMBES0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 9.95
COOLIDGE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 773.27
DUPREE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,513.49
GLAZE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 627.03
GUTTRY0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 39.15
HUGHES0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 532.81
JONES0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 42.56
KAUFFMAN0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,384.38
MORSE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 44.28
ROMSOS0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 695.00
RUTHERDALE0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 397.89
RYAN0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 269.22
SALAZAR0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,155.31
SCHRAUBEN0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,865.00
SKELLY0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,468.69
STANLEY0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 28.13
THOMSEN0624 Jun 24 Stms Paid by EFT#1684 06/24/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 4,915.89
Vendor 47973-US BANK CORPORATE Totals Invoices 27 $27,136.30
Vendor 48586-VINCIGUERRA CONSTRUCTION INC
24-06A Herbert Walkup Waterline Paid by Check#114657 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,634,912.22
24-06AR Herbert Walkup Waterline Paid by Check#114657 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (81,745.61)
Retainage
24-06B Waterline, Black Bart Paid by Check#114657 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 30,000.00
24-06BR Waterline, Black Bart Retainage Paid by Check#114657 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 (3,000.00)
Vendor 48586-VINCIGUERRA CONSTRUCTION INC Totals Invoices 4 $1,580,166.61
Vendor 49540-WATER SYSTEMS CONSULTING INC
9609 Bijou PS Rehab Paid by EFT#1685 05/31/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,367.50
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°U�" TA"�5 Payment of Claims
...-'11.-- . 44-.... -7,-,-. Payment Date Range 07/11/24 - 07/24/24
t
Report By Vendor - Invoice
A&Az r • 1950 ' S.10G� Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
9618 Contractual Services Paid by EFT#1685 05/31/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,475.20
9621 FLL ES 1-3&Stanford Camp Paid by EFT#1685 05/31/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 10,444.26
Rehab
9679 Bijou PS Rehab Paid by EFT#1685 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 8,113.75
9680 Contractual Services Paid by EFT#1685 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 2,155.00
9681 FLL ES 1-3&Stanford Camp Paid by EFT#1685 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 1,081.25
Rehab
Vendor 49540-WATER SYSTEMS CONSULTING INC Totals Invoices 6 $28,636.96
Vendor 48417-WEST YOST ASSOCIATES INC
2058724 SCADA Historian Upgrades Paid by EFT#1686 05/31/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 925.00
2058979 SCADA Historian Upgrades Paid by EFT#1686 06/30/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 141.50
Vendor 48417-WEST YOST ASSOCIATES INC Totals Invoices 2 $1,066.50
Vendor 25850-WESTERN NEVADA SUPPLY
11299390 Grounds&Maintenance Paid by EFT#1687 06/17/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 3,601.02
31315803 Shop Supplies Paid by EFT#1687 06/25/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 77.07
Vendor 25850-WESTERN NEVADA SUPPLY Totals Invoices 2 $3,678.09
Vendor 49676-ZIM INDUSTRIES INC
22-05A Paloma Well Rehabilitation 2021 Paid by EFT#1688 06/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 280,925.00
22-05AR Paloma Well Rehabilitation 2021 Paid by EFT#1688 06/05/2024 07/17/2024 06/30/2024 06/30/2024 07/17/2024 24,977.50
Retainage
Vendor 49676-ZIM INDUSTRIES INC Totals Invoices 2 $305,902.50
Grand Totals Invoices 182 $2,974,963.20
Tucker,Anthony Ck#114653 637.28
Hewlett,Jack Ck#114654 2,467.34
Hewlett.Jack Ck#114668 3.589.60
03/07/2024 P.O.C.Total $ 2,981,651.32
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T
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-Adqfhl
A�eaA'er • 1950 • �a�P
�'C UTILITY D1
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
July 18, 2024
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:01 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: President Peterson, Directors Romsos and Sheehan
Absent: Directors Haven and Exline; Director Exline joined the meeting at 2:33 p.m.
Staff: Paul Hughes, Andrea Salazar, Keith Collins, Shannon Chandler, Julie Ryan, Shelly Thomsen,
Chris Stanley, Trevor Coolidge, Adrian Combes, Chris Stanley, Elena Stevens, Sara Nelson, Chris Skelly,
Aaron Buckman, Liz Kauffman, Buck McLelland, Lauren Benefield.
Guest: Joel Henderson
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: Item 6.b. was pulled from the agenda.
4. ADOPTION OF CONSENT CALENDAR:
Moved Romsos/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan Yes/Exline
Absent to approve the Consent Calendar as presented.
a. WINTER STORMS EMERGENCY RESPONSE
(Paul Hughes, General Manager)
Pursuant to Public Contract Code Section 22050(c), continued the emergency action to
respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23.
b. CALPERS REQUIRED PAY LISTING BY POSITION
(Greg Dupree,Accounting Manager)
Adopted Resolution 3823-24 which incorporates the Pay Listing by Position for the pay listing
effective June 20, 2024.
c. REBUILD OF 1,000 HORSEPOWER MOTOR FOR LUTHER PASS PUMP STATION
(Jared Aschenbach, Electrical/Instrumentation Supervisor)
REGULAR BOARD MEETING MINUTES: July 18, 2024 PAGE-2
1) Approved Change Order No. 1 to Codale Electric Supply in the amount of $14,500; and 2)
Authorize the General Manager to execute Change Order No. 1.
d. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $5,253,405.91
e. REGULAR BOARD MEETING MINUTES: June 20, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved June 20, 2024, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Unpaid Delinquent Accounts for Sewer and Water (Elena Stevens, Customer Service Representative II) -
The Public Hearing was called to order at 2:04 p.m. to receive public comments and protests
regarding the list of delinquent accounts. Elena Stevens provided an overview of the county
taxroll method for collecting on delinquent balances and provided data. There has been
substantial positive customer feedback on the District's current billing system. Paul Hughes
commented that many customers pay the arrears once they receive notice from STPUD and
before the bills are forwarded to the County. Questions from the board were addressed. There
were no public comments received and the Public Hearing was closed at 2:11 p.m.
Moved Sheehan/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Absent to approve the list of delinquent accounts; and, (3) Adopt Resolution No.
3282-24, authorizing the list of delinquent accounts to be added to the 2024/25 El Dorado
County Tax Assessor's Roll.
b. This item was pulled from the agenda - no discussion was held.
c. City of South Lake Tahoe Reimbursement Agreement (Adrian Combes, Director of Operations) -
Adrian Combes provided details regarding the City of South Lake Tahoe Reimbursement
Agreement and addressed questions from the Board.
Moved Sheehan/Second Romsos/Peterson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Absent to approve and enter into a Reimbursement Agreement with the City of
South Lake Tahoe for their 2024 Road Rehabilitation Project in the amount of $175,812.50.
d. Tilt-A-Way Gates Sole Brand Standardization (Aaron Buckman, Manager of Plant Operations) —Aaron
Buckman provided details regarding the Tilt-A-Way gates sole brand standardization and
addressed questions from the Board.
Moved Romsos/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Absent to find that Tilt-A-Way Gates will be the Sole Brand for District access gates
within the Treatment Plant.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS:
Director Romsos reported details from the Operations Committee meeting held on July 16, 2024,
and the Sustainability and Efficiency Committee meeting on July 17, 2024.
REGULAR BOARD MEETING MINUTES: July 18, 2024 PAGE-3
a. Board Committee Assignment-Appoint Representative and Alternate for El Dorado Water
Agency Board. Discussion was held and Director Haven was appointed as the District's
Representative for the El Dorado Water Agency Board by the following vote:
Moved Romsos/Second Sheehan/Peterson Yes/Haven Absent/Romsos Yes/Sheehan
Yes/Exline Absent
8. BOARD MEMBER REPORTS:
Director Sheehan attended the Farmers Market and complimented Emilie Corner on her enthusiasm
and engagement with the public while working at the District's booth.
President Peterson stated that City Council just passed an Ordinance that requires a zone of five feet
of defensible space around every building in the City and asked that we endeavor to comply with
this new Ordinance. He also asked that the District look into which agency is responsible for painting
curbs red in front of hydrants because he has noticed cars illegally parked, especially during busy the
season.
9. STAFF/ATTORNEY REPORTS:
Adrian Combes provided an update on the Pope Beach Project and commended Megan Colvev,
Taylor Jaime, Buck McLelland, Jared Aschenbach, and all crew members for their involvment in
completing this project. Adrian Combes further reported that the District is aware of the odor control
issues at Tahoe Keys Pump Station and is working with a contractor to make improvements.
Nick Exline arrived at 2:31 pm.
Shelly Thomsen provided a legislative affairs update at the federal and state levels. The Tahoe
Summit is August 14, 2024 at Roundhill Pines. There is a pre-summit tour on August 13 and STPUD will be
speaking and hosting a booth. She thanked STPUD's advocates, Houston Magnani Associates and
Senator Alvarado-Gil for securing strong support for the Climate Bond which will be on the November
ballot.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
• Employee recognition picnic last week where the Information Technology department was
voted Crew of the Year and Brenlyn Borley was voted Employee of the Year.
• An article in Tahoe Quarterly about the water agencies in the basin references the District and
quotes Dan Arce, Lab Director, on the high quality of our water.
• Upcoming meeting with Chairman Smokey of the Washoe Tribe to discuss the Water Master
Plan.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 2:41p.m.
RECONVENE TO OPEN SESSION: 3:32 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
REGULAR BOARD MEETING MINUTES: July 18, 2024 PAGE-4
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action
b. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
No reportable Board Action
c. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
No reportable Board Action
d. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
No reportable Board Action
ADJOURNMENT: 3:33 p.m.
David Peterson, Board President
South Tahoe Public Utility District
Shannon Chandler, Administrative Analyst/
Assistant Clerk of the Board
South Tahoe Public Utility District
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Component Make EverydayEarhDay
e having been born and raised in the small mountain rown of South Lake Tahoe,
r YY Calilamia,I have lived immersed in the beauty and ma3esly of the deep blue lake and soaring
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l •�� _ � , mnuntai�sunnu>tding us.5wimnung in the crystal clear waters.hiking alpine peaks,and skiing
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about by large Industries,unbridled iourisis,and saclal media;luckily,environmentalists and
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General Manager
Paul Hughes
• lg5p W Directors
�l+ ate, South Tahoe
Haven
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aver
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David Peterson
Public Utility District KellYSheehan
NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www stpucd.us
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Andrea Salazar, Chief Financial Officer
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: Ordinance Amending the Terms of the Low-income
Customer Assistance Program
REQUESTED BOARD ACTION: Adopt Ordinance No. 591-24, an Ordinance of the South
Tahoe Public Utility District, amending Administrative Code Section 6.1 .9 regarding the
Low-income Customer Assistance Program.
DISCUSSION: The District currently offers a Low-income Customer Assistance Program
which offers a 25% discount on water and sewer bills for qualifying residential customers.
To qualify for the program, the customer must be enrolled in the Liberty Utilities Care
Rate Program and must be the property owner or a long-term tenant able to
demonstrate through a lease agreement that they are financially responsible for the
water and or sewer bill.
Due to the significant low-income population in the District's service area, as well as
anticipated impacts to low-income customers related to the District's recently adopted
five-year rate increase schedule, the Board gave direction to expand the existing
Customer Assistance Program to provide financial assistance to low-income customers
who do not currently qualify for the Liberty Utilities Care Rate. Ordinance 591-24
amends the terms of the Low-income Customer Assistance Program by adding a
second eligibility tier providing a 15% discount to residential customers with a total
household income up to 300%0 of the poverty level established annually by the Federal
Department of Health and Human Services.
Staff recommends that the District adopt Ordinance No. 591-24.
Andrea Salazar
August 1,2024
Page 2
SCHEDULE: Ordinance effective 30 days from date of Board adoption
COSTS: Discount funding for Tier 2 of the Low-income Customer Assistance Program will
be limited to $50,000 annually per Board direction.
ACCOUNT NO: 10.80.3999, 20.80.3999
BUDGETED AMOUNT AVAILABLE: Funded with property tax revenue
ATTACHMENTS: Ordinance No. 591-24
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water/Sewer
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
ORDINANCE NO. 591-24
AN ORDINANCE OF THE SOUTH TAHOE PUBLIC UTILITY
DISTRICT AMENDING ADMINISTRATIVE CODE SECTION 6.1.9 REGARDING THE
LOW-INCOME CUSTOMER ASSISTANCE PROGRAM AND REPEALING
ORDINANCE NO. 571-19 IN ITS ENTIRETY
Be it enacted by the Board of Directors of the South Tahoe Public Utility District, County
of El Dorado, State of California, as follows:
SECTION I-POLICY AND PURPOSE
The purpose of this Ordinance is to adopt certain changes to the Administrative Code
amending the terms of the Low-Income Customer Assistance Program.
SECTION II—DEFINITIONS
For the purposes of this Ordinance, the terms used herein are defined as follows:
A. The District—The South Tahoe Public Utility District.
B. The Board—The Board of Directors of the South Tahoe Public Utility District.
C. Administrative Code—The compilation and codification of all of the
Administrative, Water and Sewer Ordinances of the District, which establish the
authority and the principles for the decisions of the District, and provide the
public with guidelines applicable to District operations.
D. Federal Poverty Level—The poverty guidelines for the 48 Contiguous States and
the District of Columbia as established annually by the federal Department of
Health and Human Services.
SECTION III—FINDINGS
The Board of Directors of the South Tahoe Public Utility District, El Dorado County,
State of California, makes the following findings:
1. The Board passed and adopted Ordinance No. 501-07 in November 2007, which
established a program to provide a discount on water and sewer utility charges to low-income
customers.
2. The Board passed and adopted Ordinance No. 571-19 in April 2019, which
increased the discount provided in the Low-income Customer Assistance Program from 20%to
25% of water and sewer utility charges.
3. The Board adopted a five-year schedule of annual water and sewer rate increases
beginning July 1, 2024, and received feedback from customers who are not eligible for the
current customer assistance program that the adopted rate increases will be a financial hardship
for them.
4. The District desires to amend the Low-income Customer Assistance Program by
creating a second program tier expanding program eligibility to residential customers with
household incomes up to 300% of the established Federal Poverty Level.
5. The discount provided by the Low-Income Customer Assistance Program is
funded exclusively by the District's non-rate revenue sources.
6. The Board has determined that it is in the best interest of the District and its
customers to amend the terms of the Low-income Customer Assistance Program to expand
program eligibility and continue to offer financial assistance to low-income customers.
SECTION IV—AMENDING SECTION 6.1.9 OF THE ADMINISTRATIVE CODE
Section 6.1.9 ("Low-Income Customer Assistance Program") of the South Tahoe Public
Utility District Administrative Code is hereby amended to provide as follows:
"6.1.9 Low Income Customer Assistance Program. The District offers a two-
tiered Low-Income Customer Assistance Program for qualifying residential customers. The
Property must be owner or full-time tenant occupied. Customers are eligible to enroll in only one
of the two Program tiers and cannot enroll in both. Program specifications are as follows:
1. Tier 1 Customer Assistance Program Terms:
a) Eligibility is based upon current participation in the Liberty Utilities Care
Program.
b) The amount of the rebate is 25% of the standard residential water and/or
sewer rate.
c) The Program may apply to rental properties if the tenant can demonstrate,
through a rental or lease agreement, that they are financially responsible
for paying the water, and or sewer bill.
d) The Program is subject to annual renewal and may require additional
proof of eligibility.
e) The District, at its discretion, may remove the applicant from the program
if it has reason to believe the applicant is no longer eligible or does not
meet Program requirements.
2. Tier 2 Customer Assistance Program Terms:
a) Eligibility is based upon the full-time home occupants certifying that their
total household income is 300% or less of the current federal poverty level.
b) The amount of the rebate is 15% of the standard residential water and/or
sewer rate.
c) The Program may apply to rental properties if the tenant can demonstrate,
through a rental or lease agreement, that they are financially responsible for
paying the water, and or sewer bill.
d) The Program is subject to annual renewal and may require additional proof
of eligibility.
e) The District, at its discretion, may remove the applicant from the program
if it has reason to believe the applicant is no longer eligible or does not
meet Program requirements."
SECTION V—REPEAL ORDINANCE NO. 571-19
Ordinance No. 571-19 is hereby repealed in its entirety.
SECTION VI—ADD DEFINITION TO ADMINISTRATIVE CODE
The following definition shall be added alphabetically to Section 1 of the Administrative
Code and the affected existing definitions shall be renumbered accordingly:
"Federal Poverty Level" means the poverty guidelines for the 48 Contiguous States and the
District of Columbia as established annually by the federal Department of Health and Human
Services.
SECTION VII—SEVERABILITY
If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this
Ordinance and its implementing rules and regulations is for any reason held to be
unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of
this Ordinance or the Administrative Code. The Board of Directors declares and determines that
it would have passed section, subsection, subdivision,paragraph, sentence, clause or phrase
thereof of this Ordinance and its implementing rules and regulations and the Administrative
Code irrespective of the fact that any one or more sections, subsections, subdivisions,
paragraphs, sentences, clauses or phrases may be determined to be unconstitutional or invalid.
SECTION VIII—EFFECTIVE DATE
This Ordinance amending the above referenced sections of the Administrative Code shall
take effect thirty days after its passage.
PASSED AND ADOPTED by the Board of Directors of the South Tahoe Public Utility
District at its duly held regular meeting on the 1st day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
David Peterson, President
South Tahoe Public Utility District
ATTEST:
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
to GiSfor Utilities CTH , o- cALIFORNIA
Civic �- < VOLUNTEERS
UTILITY 0150 Office of the Governor AmeriCorps
powered by CIVICWELL South Tahoe Public Utility District
Pro'ect Overview _ 88 , ASTPUD is the water and sewer rovider for the Cit of South ' '
Lake Tahoe and the surrounding area. Accurately mapping A ; '.. a dr ., ,
the District's system of underground assets is critical to ;. `,)
•inform repair crews, engineering, and other utilities of asset
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location & attributes like size and material.
It
The fellow supported the District's GIS Specialist by working '`T•'". . "'°
on the following projects: _ + z
• Editing GIS network to reflect • Collecting GPS points for assets at • r aµ7' '1` '"`
new construction & redlines Diamond Valley Ranch, h a -; A
• Inputting Water Meters into • Creating maps for CIP projects a `' �,� t ~, : + i.�;.�, r,.r
GIS Network • Mapping monthly leak data 3 .
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to GIS network leaks mapped 50+ maps made
Map& images show assets at the District's Diamond Valley Ranch in Alpine County;
Fellow collected points using GPS& Field Maps then built out ditch network in office.
@� Abi started as a CivicSpark fellow after graduating from UC Davis in
w 2022. She is grateful to have served at STPUD for the past 2 years and ..
- had the opportunity to live in Lake Tahoe. Abi is looking forward to CrIICrWELL
starting a career as an environmental planner after the fellowship and
(R continue to develo her GIS skills.
Diamond
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® Water Conservation & goUTHTgH,F CALIFORNIA
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Civic Environmental ntaI Education Bu�unurrs�� OLUNTEERS
Office of the Governor AmeriCorps
powered by CIV IC W ELL
South Tahoe Public Utility District
Pro'ect • verview
Background: South Tahoe Public Utility District (STPUD) is the largest water and sewer
provider for the City of South Lake Tahoe and surrounding community. The District has
over 14,000+ water customers, and over 18,000+ sewer customers. In 2010-2016, the
District installed Advanced Metering Infrastructure (AMI), allowing District staff and
customers to monitor hourly water use and leak detection. r i) ,`'
Objectives: The Fellow added capacity to the District's water conservation services and ',
promoted water efficiency through customer communications, community outreach, and
K-12 water education.
Fostering a culture of efficient
water use and stewardship in the
South Lake Tahoe community!
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Thank You !
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Abi Lloyd
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Emilie Corner
emiliekcomer@gmail .com
civicspark.info 17
General Manager
Paul Hughes
• lg5p W Directors
�l+ ate, South T ahoe
e Ha Sh NiNI CK Haven
aver
sos
David Peterson
Public Utility District KellY$heehan
NICK Exline
1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401
Phone 530 544-6474•Fax 530 541-0614•www stpucd.us
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Paul Hughes, General Manager
MEETING DATE: August 1, 2024
ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Conference with Legal Counsel--Existing Litigation Pursuant to Paragraph
(1) of Subdivision (d) of Gov. Code Section 54956.9. Two cases potentially involving the
District filed: Aqueous Film-Forming Foams Product Liability Litigation, Master Docket No.
2:18-mn-2873-RMG; City of Camden, et al. v. BASF Corporation, Civil Action No.: 2:24-
cv-03174-RMG; City of Camden et. al. v. Tyco Fire Products LP, Civil Action No.: 2-24-cv-
02321-RMG.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
CONCURRENCE WITH REQUESTED ACTION:
CATEGORY: General
GENERAL MANAGER: YES /''f" NO
CHIEF FINANCIAL OFFICER: YES NO