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2024.09.05 District Board Agenda Packet 9-5-24
SOUTH T ANOF c,,, et lver 1950 *I at 4 e4Ic...... ITY D` �� SOUTH TAHOE PUBLIC UTILITY DISTRICT REGULAR BOARD MEETING AGENDA Thursday, September 5, 2024 - 2:00 p.m. District Board Room 1275 Meadow Crest Drive, South Lake Tahoe, California David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer 1. CALL TO ORDER REGULAR MEETING - PLEDGE OF ALLEGIANCE(At this time, please silence phones and other electronic devices so as not to disrupt the business of the meeting.) 2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to comment shall be allotted five minutes.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and Consent items listed give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action.) 4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately upon request. Comments and questions from members of the public, staff or Board can be taken when the comment does not necessitate separate action.) 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION 6. ITEMS FOR BOARD ACTION a. Computerized Maintenance Management System Software Selection (Julie Ryan, Engineering Department Manager and Chris Skelly, Information Technology Manager) (1) Approve implementation of NEXGEN as our replacement Computerized Maintenance Management System platform, and (2) Authorize the General Manager to execute contract with NEXGEN in the amount $520,400. b. Critical Well Pump and Motor Inventory (Mark Seelos, Water Resources Manager and Jeremy Rutherdale, Field Operations Mechanical Technician Supervisor) (1) Authorize FlowServe to be the exclusive brand and sole source provider for submersible pumps and motors installed in production wells with capacities of 1,000 gallons per minute and greater; (2) Authorize staff to negotiate contract with FlowServe for the purchase of inventory pumps and motors for critical supply wells in an amount not to exceed $920,000. REGULAR BOARD MEETING AGENDA-September 5, 2024 PAGE -2 c. 1561 Grizzly Mountain Sewer Connection (Adrian Combes, Director of Operations and Ryan Lee, Customer Service Manager) Reject the requested exception to connect a sewer lateral directly to the manhole with a drop inlet rather than the existing wye stubbed out for connection. 7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however, no action will be taken.) 8. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.) 9. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.) a. Grants Update (Donielle Morse, Grants Coordinator) b. Participation with Indoor Water Use Study (Lauren Benefield, Water Conservation Specialist) 10. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.) 11 . NOTICE OF PAST AND FUTURE MEETINGS/EVENTS Past Meetings/Events 08/15/2024-2:00 p.m. Regular Board Meeting at the District 09/02/2024- Labor Day Holiday- District Offices Closed Future Meetings Events 09/10/2024-3:30 p.m. Operations Committee Meeting at the District 09/1 1/2024- 10:00 a.m. El Dorado Water Agency Board Meeting at the District 09/17/2024-8:00 a.m. Employee Communications Committee Meeting (Director Peterson Representing) 09/18/2024-3:30 p.m. System Efficiency and Sustainability Committee Meeting at the District 09/19/2024- 1:00 p.m. Finance Committee Meeting at the District 09/19/2024- 2:00 p.m. Regular Board Meeting at the District 12. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed Session is not open to the public; however, an opportunity will be provided at this time if members of the public would like to comment on any item listed—three minute limit.) a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. ADJOURNMENT (The next Regular Board Meeting is Thursday,September 19, 2024, at 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month.A complete Agenda packet is available for review at the meeting and at the District office during the hours of 8:00 a.m.and 5:00 p.m.,Monday through Friday. A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved.Items on the Agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear.Designated times are for particular items only.Public Hearings will not be called to order prior to the time specified,but may occur slightly later than the specified time. Public participation is encouraged.Public comments on items appearing on the Agenda will be taken at the same time the Agenda items are heard;comments should be brief and directed to the specifics of the item being considered.Please provide the Clerk of the Board with a copy of all written materials presented at the meeting.Comments on items not on the Agenda can be heard during "Comments from the Audience;"however,action cannot be taken on items not on the Agenda. Backup materials relating to an open session item on this Agenda,which are not included with the Board packet,will be made available for public inspection at the same time they are distributed or made available to the Board,and can be viewed at the District office,at the Board meeting and upon request to the Clerk of the Board. The meeting location is accessible to people with disabilities.Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations are needed,please contact the Clerk of the Board at(530) 544-6474,extension 6203.All inquiries must be made at least 48 hours in advance of the meeting. REGULAR BOARD MEETING AGENDA-September 5, 2024 PAGE -3 013T H T AHOF AEI• tire • 1950 • �� `G� @4/C 117ILITY D�SIQ� SOUTH TAHOE PUBLIC UTILITY DISTRICT CONSENT CALENDAR Thursday, September 5, 2024 ITEMS FOR CONSENT a. 2024 ASPHALT PATCHING AND TRENCH PAVING SERVICES (Chris Stanley, Manager of Field Operations) Authorize the General Manager to execute Change Order No. 3 to G.B. General Engineering Contractor, Inc. in the amount of $30,500. b. SECONDARY CLARIFIER NO. 1 REHABILITATION PROJECT (Julie Ryan, Engineering Department Manager) Approve Change Order No. 1 to T&S Construction Co., Inc., in the amount $63,973.63. c. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 3 (Trevor Coolidge,Senior Engineer) 1) Approve Change Order No. 5 to White Rock Construction, Inc., in the amount of $1 17,932.99; and 2) Authorize the General Manager to execute Change Order No. 5. d. 2023 TANK COATING INSPECTIONS (Brent Goligoski,Senior Engineer) (1) Approve Proposal from Bay Area Coating Consultants to amend existing Task Order No. 16 to perform tank coating inspection services in an amount not to exceed $14,165; and (2) Authorize the General Manager to execute Amendment A to Task Order No. 16 with Bay Area Coating Consultants. e. BIJOU WASTEWATER PUMP STATION REHABILITATION PROJECT INSTALLMENT SALE AGREEMENT (Andrea Salazar, Chief Financial Officer) Approve Resolution 3285-24, the Installment Sale Agreement Resolution of the Board of Directors of the South Tahoe Public Utility District for the Bijou Wastewater Pump Station Rehabilitation Project. f. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Receive and file Payment of Claims in the amount of $3,532,417.66 g. REGULAR BOARD MEETING MINUTES: August 15, 2024 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approve August 15, 2024, Minutes General Manager Paul Hughes • 1950 • Directors 5�gt water Nick Haven Thhoe Shane Romsos Davi d Peterson Public Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 4a TO: Board of Directors FROM: Chris Stanley, Manager of Field Operations MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: 2024 Asphalt Patching and Trench Paving Services REQUESTED BOARD ACTION: Authorize the General Manager to execute Change Order No. 3 to G.B. General Engineering Contractor, Inc. in the amount of $30,500. DISCUSSION: Change Order No. 3 is for the cost to use an asphalt pulverizing machine, and for the grading and compaction of the recycled pulverized asphalt. Two large leaks resulted in several thousand square feet of road damage. Leaks occurred on Delaware Street, and another one on Apache Avenue. Pulverizing the existing undermined and damaged asphalt can be used in place of base material, which is a requirement before paving. A breakdown of the total costs is as follows: • $24,100 total for grading and compaction of pulverized asphalt at both jobs. • $6,400 total for the pulverizing machine at both jobs. SCHEDULE: COSTS: $30,500 ACCOUNT NO: 20.24.6052 BUDGETED AMOUNT AVAILABLE: $269,012.20 ATTACHMENTS: Change Order No. 3, invoices CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO s ot) TAH0 yfn'�t� '\ � ` •. Change Order #: 3 S A4e4IC UTILITY 091. Project: 2024 Asphalt Patching and Trench Paving Services Date: 9/5/2024 Purchase Order No. : 24-1129 Contractor: G.B. General Engineering Contractor, Inc. Dollar Amounts Contract Times Original Contract $529,322.50 Calendar Days Previous Change Orders $10,127.20 Calendar Days Current Contract $539,449.70 NA Calendar Days THIS CHANGE ORDER $30,500.00 Calendar Days Total Change Orders to Date $40,627.20 NA Calendar Days New Contract Total $569,949.70 NA Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Accepted by Contractor: Date: Reviewed by STPUD Project Manager: Date: Authorized by STPUD General Manager: Date: R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2023-24 Asphalt Patching Services\2024 Contract Extension\Change Orders\CO3\CO#03 2024 0905- AsphPatching_Pulverize_Grade_Compact_Apache&Delaware.xlsx [Summary] 8/20/2024 y0u1H TAft0 Change Order #: 421 vAtIC UTILITY DOC P`G� Project: 2024 Asphalt Patching and Trench Paving Services Bid Schedule: Asphalt Patching & Trench Paving Services Date: 9/5/2024 Contractor: G.B. General Engineering Contractor, Inc. Dollar Amounts Original Bid Schedule Subtotal $529,322.50 Previous Change Orders $0.00 Current Bid Schedule Subtotal $529,322.50 THIS CHANGE ORDER $30,500.00 Total Change Orders to Date $30,500.00 New Bid Schedule Subtotal $559,822.50 The Contract Shall Be Changed As Follows: 3A.1 Add Bid Item 17 to include lump sum cost of grading and compaction of pulverized asphalt at leak locations on Delaware and Apache for an additional cost to the District in the amount of $24,100.00 TOTAL FOR ITEM 1A.1 IS: $24,100.00 3A.2 Add Bid Item 18 to include lump sum cost of pulverizing machine at leak locations of Delaware and Apache for an additional cost to the District in the amount of$6,400. TOTAL FOR ITEM 1A.2 IS: $6,400.00 R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2023-24 Asphalt Patching Services\2024 Contract Extension\Change Orders\CO3\CO#03 2024 0905- AsphPatching_Pulverize_Grade_Compact_Apache&Delaware.xlsx [Bid Schedule A] 8/20/2024 y0 tH TAHOF Change Order #: /t ewer. 1950 ' A<<C t1TlGTY 0151 Project: 2024 Asphalt Patching and Trench Paving Services Bid Schedule: Demo & Removal Al Tahoe Well House No. 1 Date: 9/5/2024 Contractor: G.B. General Engineering Contractor, Inc. Dollar Amounts Original Bid Schedule Subtotal Previous Change Orders $5,779.20 Current Bid Schedule Subtotal $5,779.20 THIS CHANGE ORDER $0.00 Total Change Orders to Date $5,779.20 New Bid Schedule Subtotal $5,779.20 The Contract Shall Be Changed As Follows: None R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2023-24 Asphalt Patching Services\2024 Contract Extension\Change Orders\CO3\CO#03 2024 0905- AsphPatching_Pulverize_Grade_Compact_Apache&Delaware.xlsx [Bid Schedule B] 8/20/2024 y0 tH TAHOF Change Order #: 3C /t ewer. 1950 ' A<<C t1TlGTY 0151 Project: 2024 Asphalt Patching and Trench Paving Services Bid Schedule: Seal Coat Ham Lane &Village Bd Shop Parking Lot Date: 9/5/2024 Contractor: G.B. General Engineering Contractor, Inc. Dollar Amounts Original Bid Schedule Subtotal Previous Change Orders $4,348.00 Current Bid Schedule Subtotal $4,348.00 THIS CHANGE ORDER $0.00 Total Change Orders to Date $4,348.00 New Bid Schedule Subtotal $4,348.00 The Contract Shall Be Changed As Follows: None R:\PUR\BIDS & PROCUREMENTS\CONSTRUCTION BIDS\2023-24 Asphalt Patching Services\2024 Contract Extension\Change Orders\CO3\CO#03 2024 0905- AsphPatching_Pulverize_Grade_Compact_Apache&Delaware.xlsx [Bid Schedule C] 8/20/2024 G • B • Change Order General Engineering Contractor, Inc. 530/541-3797 Fax 530/541-5308 CA#792014-A-B-C21 DATE INVOICE# BILL TO 8/15/2024 202305-779 SOUTH TAHOE PUBLIC UTILITY DIST. 1275 MEADOW CREST DR. SOUTH LAKE TAHOE, CA 96150 PROJECT TERMS Payment schedule agre... DESCRIPTION QTY RATE AMOUNT Delaware Street Pulverize existing asphalt in place 3,200.00 3,200.00 Grade & compaction of recycled pulverized asphalt. Includes disposal 13,845.00 13,845.00 of excess spoils and import of base rock as needed. Total $17,045.00 P.O. Box 7858 South Lake Tahoe, CA 96158 G • B • Change Order General Engineering Contractor, Inc. 530/541-3797 Fax 530/541-5308 CA#792014-A-B-C21 DATE INVOICE# BILL TO 8/15/2024 202305-780 SOUTH TAHOE PUBLIC UTILITY DIST. 1275 MEADOW CREST DR. SOUTH LAKE TAHOE, CA 96150 PROJECT TERMS Payment schedule agre... DESCRIPTION QTY RATE AMOUNT PKID 575, Apache Ave @ Ottawa Dr Pulverize existing asphalt in place 3,200.00 3,200.00 Grade & compaction of recycled pulverized asphalt. Includes disposal 10,255.00 10,255.00 of excess spoils and import of base rock as needed. Total $13,455.00 P.O. Box 7858 South Lake Tahoe, CA 96158 General Manager Paul Hughes C3441° 950 • Directors South WBter Thhoe Shane Romsos David Peterson i'ubIic Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 4b TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Secondary Clarifier No. 1 Rehabilitation Project REQUESTED BOARD ACTION: Approve Change Order No. 1 to T&S Construction Co., Inc., in the amount $63,973.63. DISCUSSION: Change Order No. 1 accounts for four additional work items added to the contract. Three items are associated with the construction of the Secondary Clarifier No. 1 Rehabilitation, and one item extends the contract amount available for As- Needed Sewer Improvements for work unrelated to the main project. Item 1A.1 compensates the contractor for removing a grout coating on the existing launder that was discovered during construction. Before fiber-reinforced polymer (FRP) seismic reinforcement could be installed, the grout had to be removed in its entirety. The grout was not called out on the Plans. The work was performed on a Time and Materials Basis in accordance with the contract, for an additional cost to the District of $16,020.06. Item 1 A.2 compensates the contractor for providing epoxy to install the baffles and weirs. Under the contract the District was to supply all the materials for the baffles and weirs to the contractor, and the contractor was to provide only installation services. However, the epoxy needed to install the baffles and weirs was missing from the pre- purchased materials provided. The additional cost to the District for the contractor to supply its own epoxy is $1,903.85. Item 1 A.3 addresses the additional cost to lower the elevation of the new Secondary Clarifier No. 1 Return Activated Sludge (RAS) Pipe by over 2 feet so that it will coordinate with the upcoming RAS Rehabilitation Project. The additional work was performed on a Lump Sum basis in accordance with the contract for an additional cost to the District of $7,143.41. Item 1 B.1 increases the contract amount available for As-Needed Sewer Improvements Julie Ryan September 5, 2024 Page 2 by $38,906.31 bringing the total to $138,906.31 for urgently needed rehabilitation work at the Pope Beach Pump Stations 1 and 2 before the beach opening in May 2024, after it was discovered during a condition assessment that the interior of the stations are severely deteriorated and potentially unsafe for entry and continued use. The contractor installed electrical trenches, concrete pads, odor control and electrical equipment in support of field operations efforts to convert the stations to submersible pump stations, with electrical relocated outside the station. SCHEDULE: ASAP COSTS: $63,973.63 ACCOUNT NO: 10.30.8088 BUDGETED AMOUNT AVAILABLE: $150,169.23 ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES �� NO y00TH TAH0 Change Order #: I oGe<,C UTILITY 0161. Project: Secondary Clarifier No. 1 Rehabilitation Project Date: 9/5/2024 Purchase Order No. : Contractor: T&S Construction Co, Inc. Dollar Amounts Contract Times Original Contract $1,810,750.00 Calendar Days Previous Change Orders $0.00 Calendar Days Current Contract $1,810,750.00 334 Calendar Days THIS CHANGE ORDER $63,973.63 Calendar Days Total Change Orders to Date $63,973.63 0 Calendar Days New Contract Total $1,874,723.63 334 Calendar Days Contractor agrees to make the herein-described changes in accordance with the terms hereof. The change in contract price and/or contract time noted is full settlement for costs incurred as a result of the change(s) described, unless specifically noted in individual description(s). Accepted by Contractor: Date: Reviewed by STPUD Project Manager: Date: Authorized by STPUD General Manager: Date: X:\Projects\Wastewater\WWTP\Secondary Clarifier Rehabilitation\Construction Secondary Clarifier No. 1\C- Contract Administration\C.3 - Contract Docs\C.3.4- Change Orders\CO1\SC1RHB-CO#01 [Summary] 8/27/2024 yptjTH TAHOF ' Change Order #: 1 A A. slyer. 1 950 .@I2 P`G'C Ve44C UTILITY 0151 Project: Secondary Clarifier No. 1 Rehabilitation Project Bid Schedule: Secondary Clarifier No. 1 Rehabilitation Date: 9/5/2024 Contractor: T&S Construction Co, Inc. Dollar Amounts Original Bid Schedule Subtotal $1,610,750.00 Previous Change Orders $0.00 Current Bid Schedule Subtotal $1,610,750.00 THIS CHANGE ORDER $25,067.32 Total Change Orders to Date $25,067.32 New Bid Schedule Subtotal $1,635,817.32 The Contract Shall Be Changed As Follows: ice. 1 Increase Bid Item 6 by $16,020.06 to reflect actual work performed in response to Unknown Conditions as documented in CCR 2 (attached). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 1A.1 IS: $16,020.06 1A.2 Increase Bid Item 2 by $1,903.85 to reflect the cost of epoxy needed for installation of the Owner provided weirs and baffles as documented in CCR 3 (attached). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 1A.2 IS: $1,903.85 1.A.3. Increase Bid Item 2 by $7,143.41 to reflect the cost of additional work needed to modify the RAS pipe elevation as documented in CCR 4 (attached) and DCM 2 (attached). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 1A.2 IS: $7,143.41 X:\Projects\Wastewater\WWTP\Secondary Clarifier Rehabilitation\Construction Secondary Clarifier No. 1\C- Contract Administration\C.3 - Contract Docs\C.3.4- Change Orders\CO1\SC1RHB-CO#01 [Bid Schedule AV27/2024 youTH TAH0 Change Order #: 421 c er• 1950 . UTILITY 0151 Project: Secondary Clarifier No. 1 Rehabilitation Project Bid Schedule: As-Needed Sewer System Improvements Date: 9/5/2024 Contractor: T&S Construction Co, Inc. Dollar Amounts Original Bid Schedule Subtotal $100,000.00 Previous Change Orders $0.00 Current Bid Schedule Subtotal $100,000.00 THIS CHANGE ORDER $38,906.31 Total Change Orders to Date $38,906.31 New Bid Schedule Subtotal $138,906.31 The Contract Shall Be Changed As Follows: o. Increase Bid Item 17 by $32,493.11 to account for additional Lump Sum and T&M work associated with the Emergency Repairs at Pope Beach #1 and #2 Pump Stations as documented in CCR 1 (attached) and DCM 1. There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 1 B.1 IS: $38,906.31 X:\Projects\Wastewater\WWTP\Secondary Clarifier Rehabilitation\Construction Secondary Clarifier No. 1\C- Contract Administration\C.3 - Contract Docs\C.3.4- Change Orders\CO1\SC1RHB-CO#01 [Bid Schedule B027/2024 ypjTH TAHOF Change Order #: 1 B-2 .O1e�aK,er• 1 950 .*e P`G'C UTILITY 0151 Project: Secondary Clarifier No. 1 Rehabilitation Project Bid Schedule: As-Needed Water System Improvements Date: 9/5/2024 Contractor: T&S Construction Co, Inc. Dollar Amounts Original Bid Schedule Subtotal $100,000.00 Previous Change Orders $0.00 Current Bid Schedule Subtotal $100,000.00 THIS CHANGE ORDER $0.00 Total Change Orders to Date $0.00 New Bid Schedule Subtotal $100,000.00 The Contract Shall Be Changed As Follows: X:\Projects\Wastewater\WWTP\Secondary Clarifier Rehabilitation\Construction Secondary Clarifier No. 1\C- Contract Administration\C.3 - Contract Docs\C.3.4- Change Orders\CO1\SC1RHB-CO#01 [Bid Schedule BV27/2024 General Manager Paul Hughes • Yg5p South ater NICK Haven Shane'Poms David Peterson i'ubIic Utility District KellYS'heehan Nicl<Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 4c TO: Board of Directors FROM: Trevor Coolidge, Senior Engineer MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Keller-Heavenly Water System Improvements Project Phase 3 REQUESTED BOARD ACTION: 1) Approve Change Order No. 5 to White Rock Construction, Inc., in the amount of $1 17,932.99; and 2) Authorize the General Manager to execute Change Order No. 5. DISCUSSION: The current Keller-Heavenly Water System Improvements Project Contract is the third and final phase of improvements within the Keller-Heavenly area that has upsized water lines, replaced a 150,000-gallon water tank, installed a rockfall barrier to protect the new tank, and modernized multiple pressure reducing valve (PRV) stations. The Project was awarded to White Rock Construction, Inc. on June 16, 2022. Work remains to finalize communication upgrades at each of the PRV sites, final paving, and demobilization. The project experienced delays due to electrical equipment lead times and the use of the general contractor to complete extensive emergency assistance at Diamond Ranch and Stanford Camp following the 2023 El Dorado and Atmospheric River Storm events, and as-directed additional work on District infrastructure. Change Order No. 5 reflects modifications to the Keller Booster Station meter location, relocating the meter in advance of a grant-funded generator installation, installation of additional interior lighting at the Keller Booster Station, installation of security cameras as nine water tank sites, and concrete work at the Harvey Place Reservoir Compressor Building as part of the aeration system rehab. The Change Order also extends the Contract completion date by 140 days due to the cumulative impacts of the added work requested by the District and delays encountered that were beyond the control of the Contractor. The contract was previously extended by 368 days as a result of both the impacts and added work from fire and storm events. Staff recommends that the Board approve Change Order No. 5 to White Rock Construction, Inc., in the amount of $1 17,932.99 Trevor Coolidge September 5, 2024 Page 2 SCHEDULE: Upon Board Approval COSTS: $29,591 .49 (20.30.7022), $69,142.50 (20.30.8158), $19,199.00 (10.34.7571) ACCOUNT NO: 20.30.8222; 10.30.8275 BUDGETED AMOUNT AVAILABLE: $1,000,000 - Miscellaneous water and sewer projects ATTACHMENTS: Change Order No. 5 CONCURRENCE WITH REQUESTED ACTION:_ CATEGORY: Water &Sewer GENERAL MANAGER: YES — NO CHIEF FINANCIAL OFFICER: YES ,>" NO SouTH T4i 0 '.' Change Order #: 5 e t aGe41C UTILITY �`G� Project: Keller-Heavenly Water System Improvements Project, Phase 3 Date: 9/5/2024 Purchase Order No. : 2023-1021 Contractor: White Rock Construction Inc. Dollar Amounts Contract Times Original Contract $4,457,288.25 334 Previous Change Orders $1,348,480.80 368 Current Contract $5,805,769.05 702 THIS CHANGE ORDER $117,932.99 140 Total Change Orders to Date $1,466,413.79 508 New Contract Total $5,923,702.04 842 Accepted by Contractor: Date: Reviewed by STPUD Project Manager: Date: Authorized by STPUD General Manager: Date: 5A.2 X:\Projects\Water\2016 Keller-Heavenly Water System Improv\Phase 3\C-Contract Administration\C.3 - Contract Docs\C.3.4-Change Orders\KellerHV_Ph3_CO#05_AsDirected_HPR_TankCameras_MeterRelocate [Summary] 8/28/2024 �Q,jTH T4H0F Change Order #: 5A ST .�m4`ec A. aN,er• 1 950 ' unisry Project: Keller-Heavenly Water System Improvements Project, Phase 3 Bid Schedule: A: Keller-Heavenly WL/Keller Booster, PO#2023-380 Date: 9/5/2024 Contractor: White Rock Construction Inc. Dollar Amounts Original Bid Schedule Subtotal $3,362,098.25 Previous Change Orders $106,985.35 Current Bid Schedule Subtotal $3,469,083.60 THIS CHANGE ORDER $29,591.49 Total Change Orders to Date $136,576.84 New Bid Schedule Subtotal $3,498,675.09 The Contract Shall Be Changed As Follows: 5A.1 Amend Bid Item 44 to reflect a $26,219.94 an increase in the Keller Booster- Exterior Site Improvements bid item, increasing the line item to $115,219.94. The bid item increase reflects the additional work required to relocate a flow meter in advance of a future, grant funded generator installation per DCM#3 site plan via T&M tickets dated 7/30, 31, 8/1, and 8/2/2024 (EADOC T&M #12). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 5A.1 IS: $26,219.94 5A.2 Amend Bid Item 45 to reflect a $3,371.55 an increase in the Keller Booster- Electrical Improvements bid item, increasing the line item to$318,569.65. The bid item increase reflects the additional interior lighting and replacement of a broken thermostat as requested by STPUD crews per EADOC T&M #13 (6/25/24). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 5A.2 IS: $3,371.55 5A.3 Amend the Contract Time to add an additional 140 consecutive calendar days to account for additional work required under the EDSTRM emergency, additional as-directed work completed for the District, and Liberty connection delays at no fault of the Contractor, extended the contract completion date to November 15, 2024. There is no change to the Contract Amount related to this change in Contract Time TOTAL FOR ITEM 5A.3 IS: $0.00 X:\Projects\Water\2016 Keller-Heavenly Water System Improv\Phase 3\C-Contract Administration\C.3 - Contract Docs\C.3.4-Change Orders\KellerHV_Ph3_CO#05_AsDirected_HPR_TankCameras_MeterRelocate [Bid Schedule A] 8/28/2024 �Q�jTH T4H0F _ Change Order #: 5D.1 igtie, ST m4` p ec @N'er• 195U 'Hai e`ic UTILITY 01511' Project: Keller-Heavenly Water System Improvements Project, Phase 3 Bid Schedule: D: As-Needed Water Improvements PO#2023-383 Date: 9/5/2024 Contractor: White Rock Construction Inc. Dollar Amounts Original Bid Schedule Subtotal $100,000.00 Previous Change Orders $13,852.45 Current Bid Schedule Subtotal $113,852.45 THIS CHANGE ORDER $69,142.50 Total Change Orders to Date $82,994.95 New Bid Schedule Subtotal $182,994.95 The Contract Shall Be Changed As Follows: Amend Bid Item 67 to reflect a $69,142.50 an increase in the As-Needed Water System Improvements line item used for to install additional security cameras and communication inrfastructure at 9 tank sites per DCM #2 for security of the tanks and newly installed battery backup, billed to account 20.30.8158 (Tanks Backup Power), increasing the line item to $169,676.05 . There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 5D.1 IS: $69,142.50 X:\Projects\Water\2016 Keller-Heavenly Water System Improv\Phase 3\C-Contract Administration\C.3 - Contract Docs\C.3.4-Change Orders\KellerHV_Ph3_CO#05_AsDirected_HPR_TankCameras_MeterRelocate [Bid Schedule D1] 8/28/2024 so3TH T4>t0 Change Order #: 5D.2 1 950 UTILITY 015P Project: Keller-Heavenly Water System Improvements Project, Phase 3 Bid Schedule: D: As-Needed Sewer Improvements PO #2023-384 Date: 9/5/2024 Contractor: White Rock Construction Inc. Dollar Amounts Original Bid Schedule Subtotal $100,000.00 Previous Change Orders $0.00 Current Bid Schedule Subtotal $100,000.00 THIS CHANGE ORDER $19,199.00 Total Change Orders to Date $19,199.00 New Bid Schedule Subtotal $119,199.00 The Contract Shall Be Changed As Follows: Amend Bid Item 68 to reflect a $19,199 increase in the As-Needed Sewer System Improvements line item to complete concrete work for new compressors at the Harvey Place Reservoir Compressor Building per DCM#1, billed to account 10.34.7571 (Harvey Reservoir Compressor Replacement). There is no change to the Contract Time related to this change in work. TOTAL FOR ITEM 5D.2 IS: $19,199.00 X:\Projects\Water\2016 Keller-Heavenly Water System Improv\Phase 3\C-Contract Administration\C.3 - Contract Docs\C.3.4-Change Orders\KellerHV_Ph3_CO#05_AsDirected_HPR_TankCameras_MeterRelocate [Bid Schedule D2] 8/28/2024 General Manager Paul Hughes • Directors 1950 $4314gi ever South � Nick Haven o e Shane Romsos Ta David Peterson -+ - Kelly Sheehan moo- t'ubIic Utility District Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe•CA 96150-7401 Phone 530 544-6474•Fax 530 541-0614•www.stpud.us BOARD AGENDA ITEM 4d TO: Board of Directors FROM: Brent Goligoski, Senior Engineer MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: 2023 Tank Coating Inspections REQUESTED BOARD ACTION: (1) Approve Proposal from Bay Area Coating Consultants to amend existing Task Order No. 16 to perform tank coating inspection services in an amount not to exceed $14,165; and (2) Authorize the General Manager to execute Amendment A to Task Order No. 16 with Bay Area Coating Consultants. DISCUSSION: On June 1, 2023, the Board authorized execution of Task Order 16 to Bay Area Coating Consultants (BACC) to provide a National Association of Corrosion Engineers (NACE) Certified Coating Inspector to observe the mixing, surface preparation, application of the coating systems, and final required testing. This Task Order was utilized in 2023 to provide services for both the 2023 Luther Pass and Heavenly Tanks Rehabilitation Project and the 2023 Flagpole 2/Iroquois 2 Tanks Recoating Project. Unforeseen issues encountered on the Flagpole and Iroquois projects led to a greater need for BACC services in 2023. Major structural failures in the Luther Pass Tank consisting of severe rafter corrosion necessitating rafter replacement led to the extension of this Task Order into 2023 to inspect the completion of this project. This Task Order Amendment will provide for the additional costs required to complete the inspection services. The work will be performed by BACC as Task Order No. 16A under the current Master Services Agreement for Consulting Services. At the approved 2023 rates, this amount covers approximately 112 hours of additional inspection time. The original budget under Task Order 16 was $105,728.70, bringing the total for 2023 Tank Coating Inspections to $1 19,893.70. Brent Goligoski Page 2 September 5, 2024 SCHEDULE: June 2, 2023, through September 5, 2024 COSTS: $14,165 ACCOUNT NO: 1030-7057 (LPTNKS) BUDGETED AMOUNT AVAILABLE: $360,971 ATTACHMENTS: Proposal CONCURRENCE WITH REQUESTED ACTION CATEGORY: Water/Sewer GENERAL MANAGER: YES / NO CHIEF FINANCIAL OFFICER: YES NO BACC -41II BAY AREA COATING CONSULTANTS INC. Integrity Sinee T98 . Experience&Integrity Since 1987 August 26, 2024 Mr. Brent Goligoski, P.E. Senior Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Subject: Task order 16 Request for Additional Funds. Dear Mr. Goligoski: Bay Area Coating Consultants, Inc. is requesting additional funds for the Luther Pass reservoir recoating project for coating additional inspection work. This work is due to the Contractors changing schedule, weekend work and overtime, delays including the additional rework. The original estimate was based on two hundred and twelve hours with no weekend or overtime. BACC is requesting an additional amount of$14,1650.00 to cover the overtime work performed. Please call if you have any questions or if you want to further discuss the information contained in this letter. Respectfully Submitted, Ed Darrimon President Bay Area Coating Consultants, Inc. edarrimon@bayareacoating.com www.bayareacoating.com SSPC SSPC/AMPP Certified Inspection Company BACC Safety and Drug Testing Compliance Partners r� r PISa\SCC , Collect.Venfy.Connect . Corporate:1-888-384-6839 Bakersfield Office:1-661-836-5799 Fax:1-661-832-2210 www.bayareacoating.com Coating and Lining Inspection Services Since 1987 Member:API-AWWA-NACE-SSPC-ASTM General Manager Paul Hughes • 1950 • Directors ��gt water Nick Haven Thhoe Shane Romsos Davi d Peterson Public Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 4e TO: Board of Directors FROM: Andrea Salazar, Chief Financial Officer MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Bijou Wastewater Pump Station Rehabilitation Project Installment Sale Agreement REQUESTED BOARD ACTION: Approve Resolution 3285-24, the Installment Sale Agreement Resolution of the Board of Directors of the South Tahoe Public Utility District for the Bijou Wastewater Pump Station Rehabilitation Project. DISCUSSION: District staff has been working with the State Water Resources Control Board in an effort to access a State Revolving Fund loan to finance Bijou Wastewater Pump Station Rehabilitation Project. Resolution No. 3285-24 approves the Installment Sale Agreement in an amount not to exceed $8,500,000. The loan includes a term of thirty years at an interest rate of 2.10%. The Board previously approved an Authorizing Resolution and Reimbursement Resolution for this funding. The Project is dependent on this funding source and the associated annual debt service payment is built into the District's long range financial forecast. A copy of the Installment Sale Agreement is available to view in the office of the District Executive Services Manager. SCHEDULE: Agreement executed upon Board approval of Resolution No. 3285-24. COSTS: Estimated annual debt service payment is $384,763; final amount unknown until project is complete. ACCOUNT NO: TBD BUDGETED AMOUNT AVAILABLE: $384,763 annually ATTACHMENTS: Resolution No. 3285-24 CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO RESOLUTION NO. 3285-24 2 INSTALLMENT SALE AGREEMENT RESOLUTION OF THE BOARD OF DIRECTORS 3 OF THE SOUTH TAHOE PUBLIC UTILITY DISTRICT FOR THE BIJOU WASTEWATER PUMP STATION REHABILITATION PROJECT 4 5 WHEREAS, the South Tahoe Public Utility District (the "District") desires to finance 6 the costs of the Bijou Wastewater Pump Station Rehabilitation Project (the "Project"); 7 WHEREAS, the District intends to finance the construction and/or 8 reconstruction of the Project or portions of the Project with funds provided by the State of California, acting by and through the State Water Resources Control Board 9 (the "State Water Board") through the execution of an agreement currently entitled 10 "Construction Installment Sale Agreement, Bijou Wastewater Pump Station Rehabilitation Project, Project No. C-06-8725-1 10" by and between the District and 11 the State Water Board; 12 WHEREAS, pursuant to Government Code Section 5852.1, certain information 13 relating to the Installment Sale Agreement is set forth in Appendix A attached to this 14 Resolution, and such information is hereby disclosed and made public; 15 WHEREAS, the Board of Directors has duly considered the Installment Sale 16 Agreement and the transaction represented thereby, and wishes at this time to approve this transaction in the public interests of the District; 17 18 THEREFORE, BE IT RESOLVED by the Board of Directors of the South Tahoe Public Utility District, as follows: 19 20 The District is hereby authorized to issue indebtedness for the District in accordance with the Installment Sale Agreement. The Board of Directors hereby 21 approves the Installment Sale Agreement in substantially the form on file with the 22 Secretary of the Board, and authorizes the General Manager or the Chief Financial Officer or their designee to execute the Installment Sale Agreement in such form, 23 together with such additions or changes as are approved by the member of the 24 Board executing the Installment Sale Agreement, the General Manager or the Chief Financial Officer, after consultation with counsel, provided that (a) the principal 25 amount represented thereby may not exceed $8,500,000, and (b) the annual interest 26 rate represented thereby may not exceed 2.10%. 27 Each officer of the District is hereby authorized and directed to do any and all 28 things and take any and all actions and execute any and all certificates, I agreements and other documents, which they, or any of them, may deem necessary or advisable in order to consummate the lawful execution and 2 performance of the Installment Sale Agreement in accordance with this resolution. 3 All actions previously taken by the officers of the District in furtherance of this resolution are hereby ratified and confirmed. 4 5 WE, THE UNDERSIGNED, do hereby certify that the above and foregoing Resolution No. 3285-24 was duly adopted and passed by the Board of Directors of 6 the South Tahoe Public Utility District at a regularly scheduled meeting held on the 5th 7 day of September, 2024, by the following vote: 8 AYES: 9 NOES: 10 ABSENT: 11 12 David Peterson, Board President South Tahoe Public Utility District 13 ATTEST: 14 15 16 Melonie Guttry, Executive Services Manager/ Clerk of the Board 17 18 19 20 21 22 23 24 25 26 27 28 Resolution No.3285-24 Page 2 of 3 September 5,2024 1 2 EXHIBIT A Government Code Section 5852.1 Disclosure 3 4 The good faith estimates set forth herein are provided with respect to the Installment Sale Agreement in accordance with California Government Code 5 Section 5852.1. Such good faith estimates have been prepared by the District. 6 (A) True interest cost of the Installment Sale Agreement: 2.10% 7 8 (B) Finance charge related to the execution and delivery of the Installment Sale Agreement (sum of all costs of issuance and fees/charges paid to third parties): 9 $10,000. 10 (C) Net proceeds to be received (net of finance charges): $8,490,000 11 (D) Total payment amount through maturity: $1 1,542,881. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Resolution No.3285-24 Page 3 of 3 September 5,2024 PAYMENT OF CLAIMS FOR APPROVAL September 5, 2024 Payroll 8/20/24 649,556.20 Total Payroll 649,556.20 AMS Fees 5,299.65 Total Vendor EFT 5,299.65 Weekly Approved Check Batches Water Sewer Total Wednesday, August 14, 2024 117,179.95 496,122.20 613,302.15 Wednesday, August 21, 2025 380,326.77 1,451,894.08 1,832,220.85 Wednesday, August 28, 2026 156,691.59 272,562.67 429,254.26 Total Accounts Payable Checks 2,874,777.26 Utility Management Refunds 2,784.55 Total Utility Management Checks 2,784.55 Grand Total $3,532,417.66 Payroll EFTs & Checks 8/20/2024 EFT CA Employment Taxes & W/H 30,256.32 EFT Federal Employment Taxes & W/H 142,230.38 EFT CaIPERS Contributions 95,219.01 EFT Empower Retirement-Deferred Comp 29,362.66 EFT Stationary Engineers Union Dues 3,139.58 EFT CDHP Health Savings (HSA) 5,415.58 EFT Employee Direct Deposits 343,157.52 CHK Employee Garnishments 775.15 Total 649,556.20 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 s. "° " Report By Vendor - Invoice A4,4,4 r 4 195a ' `�a`�\c' Summary Listing iC UTILITY CAST Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 43721-ACWA/JPIA 0703359 ACWA Medical/Vision Insurance Paid by EFT#1932 07/01/2024 08/21/2024 08/31/2024 08/21/2024 233,216.66 Vendor 43721-ACWA/JPIA Totals Invoices 1 $233,216.66 Vendor 48573-AESSEAL INC 0090457957 Luther Pass Pump Station Paid by EFT#1983 08/15/2024 08/27/2024 08/31/2024 08/27/2024 2,395.60 Vendor 48573-AESSEAL INC Totals Invoices 1 $2,395.60 Vendor 44039-AFLAC 130452 Insurance Supplement Payable Paid by EFT#1984 08/01/2024 08/28/2024 08/31/2024 08/27/2024 892.88 Vendor 44039-AFLAC Totals Invoices 1 $892.88 Vendor 48605-AIRGAS USA LLC 9151954909 Field,Shop&Safety Supplies Paid by EFT#1985 07/19/2024 08/27/2024 08/31/2024 08/27/2024 277.82 Inventory 9152131910 Field,Shop&Safety Supplies Paid by EFT#1877 07/25/2024 08/14/2024 07/31/2024 08/14/2024 280.96 Inventory 9152131911 Field,Shop&Safety Supplies Paid by EFT#1877 07/25/2024 08/14/2024 07/31/2024 08/14/2024 318.99 Inventory Vendor 48605-AIRGAS USA LLC Totals Invoices 3 $877.77 Vendor 48658-ALLDATA 100675905 2024 Service Contracts Paid by EFT#1986 09/01/2024 08/27/2024 09/30/2024 08/27/2024 1,500.00 Vendor 48658-ALLDATA Totals Invoices 1 $1,500.00 Vendor 43949-ALPEN SIERRA COFFEE ROASTING CO 240750 Office Supply Issues Paid by EFT#1878 08/06/2024 08/14/2024 08/31/2024 08/14/2024 142.83 240751 Office Supply Issues Paid by EFT#1878 08/06/2024 08/14/2024 08/31/2024 08/14/2024 67.50 240899 Office Supply Issues Paid by EFT#1933 08/13/2024 08/21/2024 08/31/2024 08/21/2024 67.50 240900 Office Supply Issues Paid by EFT#1933 08/13/2024 08/21/2024 08/31/2024 08/21/2024 116.75 241026 Office Supply Issues Paid by EFT#1987 08/20/2024 08/28/2024 08/31/2024 08/27/2024 116.75 241027 Office Supply Issues Paid by EFT#1987 08/20/2024 08/28/2024 08/31/2024 08/27/2024 67.50 Vendor 43949-ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 6 $578.83 Vendor 50108-ALPINE WATERSHED GROUP 12ALPINEWP1 Alpine Watershed Grp DWR Prop Paid by EFT#1934 08/15/2024 08/21/2024 08/31/2024 08/21/2024 22,094.51 1 2019 IRWM Vendor 50108-ALPINE WATERSHED GROUP Totals Invoices 1 $22,094.51 Vendor 49337-AMAZON CAPITAL SERVICES INC. 1HKK-TGHT-HNFD Shop Supplies Paid by EFT#1879 06/26/2024 08/14/2024 08/31/2024 08/14/2024 208.77 1RXY-DQDP-NY1N Office Supplies Paid by EFT#1879 07/21/2024 08/14/2024 07/31/2024 08/14/2024 192.51 1FVD-KNRH-3CPD Small Tools Paid by EFT#1879 07/22/2024 08/14/2024 07/31/2024 08/14/2024 661.95 1YV4-J4MJ-KVLM Shop Supplies Paid by EFT#1879 07/28/2024 08/14/2024 08/31/2024 08/14/2024 205.41 113Q-4RN1-1WCN District Computer Supplies Paid by EFT#1879 07/31/2024 08/14/2024 08/31/2024 08/14/2024 226.10 1HDQ-VL7J-LHWX Safety Equipment-Physicals& Paid by EFT#1935 08/04/2024 08/21/2024 08/31/2024 08/21/2024 282.72 Lab Supplies 19W4-YXHR-NQQ1 Upgrade TV Truck Paid by EFT#1988 08/11/2024 08/27/2024 08/31/2024 08/27/2024 1,056.04 1LQR-VJHV-L4VK District Computer Supplies Paid by EFT#1988 08/11/2024 08/27/2024 08/31/2024 08/27/2024 43.15 1YVM-LDW-3GN3 Office Supplies Paid by EFT#1988 08/12/2024 08/27/2024 08/31/2024 08/27/2024 682.94 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 1 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 s. "° Report By Vendor - Invoice A(/@��°r •• •1950 � `'•a��G" Summary Listing SIC UTILITY Dist Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 1R99-MJMX-KWHK Office Supplies Paid by EFT#1988 08/18/2024 08/27/2024 08/31/2024 08/27/2024 41.95 Vendor 49337-AMAZON CAPITAL SERVICES INC.Totals Invoices 10 $3,601.54 Vendor 49625-AMERICAN AVK COMPANY SI-166462 Fire Hydrants&Parts Paid by EFT#1880 07/29/2024 08/14/2024 08/31/2024 08/14/2024 45,518.92 SI-166524 Valves Elbows Ts Flanges Paid by EFT#1880 07/31/2024 08/14/2024 08/31/2024 08/14/2024 11,614.50 Inventory SI-166866 Fire Hydrants&Parts Paid by EFT#1989 08/20/2024 08/27/2024 08/31/2024 08/27/2024 9,100.74 Vendor 49625-AMERICAN AVK COMPANY Totals Invoices 3 $66,234.16 Vendor 47919-AQUATIC INFORMATICS INC 109069 Service Contracts Paid by EFT#1881 06/11/2024 08/14/2024 07/31/2024 08/14/2024 1,550.00 Vendor 47919-AQUATIC INFORMATICS INC Totals Invoices 1 $1,550.00 Vendor 45202-AT&T MOBILITY 287306407514 724 Telephone Paid by EFT#1936 08/02/2024 08/21/2024 08/31/2024 08/21/2024 4,129.84 Vendor 45202-AT&T MOBILITY Totals Invoices 1 $4,129.84 Vendor 48000-AT&T/CALNET 3 000022079174 Telephone Paid by EFT#1882 08/01/2024 08/14/2024 07/31/2024 08/14/2024 29.99 000022079176 Telephone Paid by EFT#1882 08/01/2024 08/14/2024 07/31/2024 08/14/2024 29.99 000022084375 Telephone Paid by EFT#1882 08/01/2024 08/14/2024 07/31/2024 08/14/2024 1,730.56 000022111223 Telephone Paid by EFT#1882 08/07/2024 08/14/2024 08/31/2024 08/14/2024 30.12 000022111224 Telephone Paid by EFT#1882 08/07/2024 08/14/2024 08/31/2024 08/14/2024 35.95 000022111225 Telephone Paid by EFT#1882 08/07/2024 08/14/2024 08/31/2024 08/14/2024 37.51 Vendor 48000-AT&T/CALNET 3 Totals Invoices 6 $1,894.12 Vendor 50103-AZUL ELECTRIC SUPPLY LLC 004781 Buildings Paid by EFT#1937 08/06/2024 08/21/2024 08/31/2024 08/21/2024 899.64 004839 Buildings Paid by EFT#1937 08/08/2024 08/21/2024 08/31/2024 08/21/2024 32.13 004882 Buildings Paid by EFT#1937 08/09/2024 08/21/2024 08/31/2024 08/21/2024 28.61 004934 Buildings Paid by EFT#1990 08/14/2024 08/27/2024 08/31/2024 08/27/2024 139.23 004947 Buildings Paid by EFT#1990 08/14/2024 08/27/2024 08/31/2024 08/27/2024 32.34 Vendor 50103-AZUL ELECTRIC SUPPLY LLC Totals Invoices 5 $1,131.95 Vendor 48926-BRIAN BARTLETT PER DIEM 082124 Travel-Meetings-Education Paid by EFT#1991 08/22/2024 08/28/2024 08/31/2024 08/27/2024 15.00 Vendor 48926-BRIAN BARTLETT Totals Invoices 1 $15.00 Vendor 11800-BARTON HEALTHCARE SYSTEM 160-82716 Safety Equipment-Physicals Paid by EFT#1992 08/16/2024 08/28/2024 08/31/2024 08/27/2024 413.00 Vendor 11800- BARTON HEALTHCARE SYSTEM Totals Invoices 1 $413.00 Vendor 49339-BASEFORM INC 08152024-260 Pipe-Covers &Manholes Paid by EFT#1993 08/15/2024 08/27/2024 08/31/2024 08/27/2024 2,430.00 Vendor 49339-BASEFORM INC Totals Invoices 1 $2,430.00 Vendor 49773-LAUREN BENEFIELD MILEAGE 091224 Travel-Meetings-Education Paid by EFT#1938 08/14/2024 08/21/2024 08/31/2024 08/21/2024 138.43 Vendor 49773-LAUREN BENEFIELD Totals Invoices 1 $138.43 Vendor 45009-BENTLY RANCH Run by Erika Franco on 08/27/2024 01:54:37 PM Page 2 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 sI . _ "°p" Report By Vendor - Invoice A(/@.�°r � 195a � `'''' 0� Summary Listing kiC UTILITY CAS' Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 211881 Biosolid Disposal Costs Paid by EFT#1994 07/25/2024 08/28/2024 08/31/2024 08/27/2024 1,453.65 211918 Biosolid Disposal Costs Paid by EFT#1994 08/01/2024 08/28/2024 08/31/2024 08/27/2024 1,897.05 212024 Biosolid Disposal Costs Paid by EFT#1994 08/08/2024 08/28/2024 08/31/2024 08/27/2024 1,724.10 212036 Biosolid Disposal Costs Paid by EFT#1994 08/12/2024 08/28/2024 08/31/2024 08/27/2024 1,375.65 Vendor 45009-BENTLY RANCH Totals Invoices 4 $6,450.45 Vendor 50200-GLENN BROWN 3387603-1 Toilet Rebate Program Paid by EFT#1883 08/05/2024 08/14/2024 08/31/2024 08/14/2024 100.00 Vendor 50200-GLENN BROWN Totals Invoices 1 $100.00 Vendor 49861-AARON BUCKMAN BUCKMAN080224 Travel-Meetings-Education Paid by EFT#1995 08/02/2024 08/28/2024 08/31/2024 08/27/2024 376.54 Vendor 49861-AARON BUCKMAN Totals Invoices 1 $376.54 Vendor 45242-CALIFORNIA MUNICIPAL 24072405 Advisory Paid by EFT#1939 07/24/2024 08/21/2024 08/31/2024 08/21/2024 450.00 Vendor 45242-CALIFORNIA MUNICIPAL Totals Invoices 1 $450.00 Vendor 43598-CARBON ACTIVATED CORPORATION 59711 Carbon Paid by EFT#1996 08/13/2024 08/27/2024 08/31/2024 08/27/2024 10,800.21 Vendor 43598-CARBON ACTIVATED CORPORATION Totals Invoices 1 $10,800.21 Vendor 13291-CARSON PUMP 5027 SUT Well and Motor Casing Paid by EFT#1997 08/13/2024 08/27/2024 08/31/2024 08/27/2024 31,387.00 5028 SUT Well and Motor Casing Paid by EFT#1997 08/15/2024 08/27/2024 08/31/2024 08/27/2024 59,050.00 Vendor 13291-CARSON PUMP Totals Invoices 2 $90,437.00 Vendor 42328-CDW-G CORP ZZ2BI3S District Computer Supplies Paid by EFT#1998 08/16/2024 08/27/2024 08/31/2024 08/27/2024 1,160.38 Vendor 42328-CDW-G CORP Totals Invoices 1 $1,160.38 Vendor 48406-CHARTER COMMUNICATIONS 176157701080124 Telephone Paid by EFT#1884 08/01/2024 08/14/2024 08/31/2024 08/14/2024 149.98 Vendor 48406-CHARTER COMMUNICATIONS Totals Invoices 1 $149.98 Vendor 40343-CHEMSEARCH INC 8774594 Service Contracts Paid by EFT#1885 07/20/2024 08/14/2024 07/31/2024 08/14/2024 401.09 Vendor 40343-CHEMSEARCH INC Totals Invoices 1 $401.09 Vendor 49756-CINDERLITE TRUCKING CORP 443301 Pipe-Covers &Manholes Paid by EFT#1999 08/12/2024 08/27/2024 08/31/2024 08/27/2024 1,087.43 443412 Pipe-Covers &Manholes Paid by EFT#1999 08/13/2024 08/27/2024 08/31/2024 08/27/2024 1,069.88 443511 Pipe-Covers &Manholes Paid by EFT#1999 08/14/2024 08/27/2024 08/31/2024 08/27/2024 793.39 443657 Pipe-Covers &Manholes Paid by EFT#1999 08/15/2024 08/27/2024 08/31/2024 08/27/2024 819.71 Vendor 49756-CINDERLITE TRUCKING CORP Totals Invoices 4 $3,770.41 Vendor 48672-CINTAS CORP 5224303160 Safety Equipment-Physicals Paid by EFT#1886 08/08/2024 08/14/2024 08/31/2024 08/14/2024 584.28 Vendor 48672-CINTAS CORP Totals Invoices 1 $584.28 Vendor 50253-CARRIE COCCHI KECHTER 2713620 Water Use Reduction Rebates Paid by EFT#1940 08/13/2024 08/21/2024 08/31/2024 08/21/2024 257.50 Vendor 50253-CARRIE COCCHI KECHTER Totals Invoices 1 $257.50 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 3 of 15 01'" TA" -0 Payment of Claims - Payment Date Range 08/14/24 - 08/27/24 S - ' Report By Vendor - Invoice A '950 �a` 06v4. oc, Summary Listing Cic UTILITY oisl Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 40512-CODALE ELECTRIC SUPPLY S008497216.001 Plant Secondary/Final Effluent Paid by EFT#1941 07/03/2024 08/21/2024 08/31/2024 08/21/2024 8,303.77 Motor Rebuild Vendor 40512-CODALE ELECTRIC SUPPLY Totals Invoices 1 $8,303.77 Vendor 49070-JOSEPH CONTI REIM 080324 Office Supplies Paid by EFT#1887 08/05/2024 08/14/2024 08/31/2024 08/14/2024 161.39 Vendor 49070-JOSEPH CONTI Totals Invoices 1 $161.39 Vendor 44779-CPI INTERNATIONAL 20065899 Laboratory Supplies Paid by EFT#1888 08/06/2024 08/14/2024 08/31/2024 08/14/2024 114.64 20065911 Valves Elbows Ts Flanges Paid by EFT#1888 08/07/2024 08/14/2024 08/31/2024 08/14/2024 1,102.76 Inventory Vendor 44779-CPI INTERNATIONAL Totals Invoices 2 $1,217.40 Vendor 48281-CRYSTAL DAIRY FOODS 82684 Safety Equipment-Physicals Paid by EFT#1942 08/08/2024 08/21/2024 08/31/2024 08/21/2024 60.44 Vendor 48281-CRYSTAL DAIRY FOODS Totals Invoices 1 $60.44 Vendor 50257-DERRICK CURRY 2205108 Clothes Washer Rebate Program Paid by EFT#2000 08/19/2024 08/28/2024 08/31/2024 08/27/2024 200.00 Vendor 50257-DERRICK CURRY Totals Invoices 1 $200.00 Vendor 42897-CWEA 39465 2024 Dues-Memberships- Paid by Check#114680 08/05/2024 08/21/2024 08/31/2024 08/21/2024 116.00 Certification Vendor 42897-CWEA Totals Invoices 1 $116.00 Vendor 49694-DIGITAL TECHNOLOGY SOLUTIONS INC 8235 Telephone Paid by EFT#1889 08/01/2024 08/14/2024 08/31/2024 08/14/2024 295.00 Vendor 49694-DIGITAL TECHNOLOGY SOLUTIONS INC Totals Invoices 1 $295.00 Vendor 48289-DIY HOME CENTER Jul 24 Stmt Buildings,Wells&Shop Supplies Paid by EFT#1890 07/31/2024 08/14/2024 07/31/2024 08/14/2024 817.22 Vendor 48289-DIY HOME CENTER Totals Invoices 1 $817.22 Vendor 48852-ANDREW DORMAN PER DIEM 082524 Travel-Meetings-Education Paid by EFT#1891 08/08/2024 08/14/2024 08/31/2024 08/14/2024 301.00 REIMB 082524 Travel-Meetings-Education Paid by EFT#2001 08/22/2024 08/28/2024 08/31/2024 08/27/2024 915.95 Vendor 48852-ANDREW DORMAN Totals Invoices 2 $1,216.95 Vendor 43649-DOUGLAS DISPOSAL 2905574 Refuse Disposal Paid by EFT#1943 08/01/2024 08/21/2024 08/31/2024 08/21/2024 27.35 Vendor 43649-DOUGLAS DISPOSAL Totals Invoices 1 $27.35 Vendor 14680-EL DORADO COUNTY AIR QUAL MGMT DIST 2024-2025 Regulatory Operating Permits Paid by EFT#1944 08/01/2024 08/21/2024 08/31/2024 08/21/2024 40,561.02 Vendor 14680-EL DORADO COUNTY AIR QUAL MGMT DIST Totals Invoices 1 $40,561.02 Vendor 40866-EL DORADO COUNTY ENVIRONMENTAL MGMT 2024 EMD Regulatory Operating Permits Paid by EFT#1945 08/07/2024 08/21/2024 08/31/2024 08/21/2024 13,939.00 Vendor 40866-EL DORADO COUNTY ENVIRONMENTAL MGMT Totals Invoices 1 $13,939.00 Vendor 44263-ENS RESOURCES INC Run by Erika Franco on 08/27/2024 01:54:37 PM Page 4 of 15 I 5CU� " TA"O Payment of Claims `�' Payment Date Range 08/14/24 - 08/27/24 s L �� Report By Vendor - Invoice A06,4. '950 �a�`c' Summary Listing CIC UTILITY DASD Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 3650 Contractual Services Paid by EFT#2002 08/05/2024 08/27/2024 08/31/2024 08/27/2024 5,279.31 Vendor 44263-ENS RESOURCES INC Totals Invoices 1 $5,279.31 Vendor 42100-ENVIRONMENTAL RESOURCES ASSO 087383 Laboratory Supplies Paid by EFT#2003 08/13/2024 08/27/2024 08/31/2024 08/27/2024 115.63 Vendor 42100-ENVIRONMENTAL RESOURCES ASSO Totals Invoices 1 $115.63 Vendor 47836-EVOQUA WATER TECHNOLOGIES LLC 906587097 Service Contracts Paid by EFT#1892 08/01/2024 08/14/2024 08/31/2024 08/14/2024 157.00 Vendor 47836-EVOQUA WATER TECHNOLOGIES LLC Totals Invoices 1 $157.00 Vendor 41696-FARR CONSTRUCTION 23-11A Luther Pass PS Tanks Rehab Paid by EFT#1946 07/31/2024 08/21/2024 08/31/2024 08/21/2024 63,955.00 23-11AR Luther Pass PS Tanks Rehab Paid by EFT#1946 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (3,197.75) Retainage Vendor 41696-FARR CONSTRUCTION Totals Invoices 2 $60,757.25 Vendor 14890-FEDEX 8-577-87778 Postage Expenses Paid by EFT#1893 08/02/2024 08/14/2024 07/31/2024 08/14/2024 30.41 8-584-93829 Postage Expenses Paid by EFT#1947 08/09/2024 08/21/2024 08/31/2024 08/21/2024 18.81 8-591-65193 Postage Expenses Paid by EFT#2004 08/16/2024 08/28/2024 08/31/2024 08/27/2024 83.12 Vendor 14890-FEDEX Totals Invoices 3 $132.34 Vendor 15000-FISHER SCIENTIFIC 4060016 Laboratory Supplies Paid by EFT#1894 07/24/2024 08/14/2024 08/31/2024 08/14/2024 1,505.44 4163821 Laboratory Supplies Paid by EFT#1948 07/29/2024 08/21/2024 08/31/2024 08/21/2024 43.71 4202020 Laboratory Supplies Paid by EFT#1948 07/30/2024 08/21/2024 08/31/2024 08/21/2024 74.83 Vendor 15000-FISHER SCIENTIFIC Totals Invoices 3 $1,623.98 Vendor 48402-FLYERS ENERGY LLC 24-153524 Diesel Fuel Inventory Paid by EFT#1895 08/01/2024 08/14/2024 08/31/2024 08/14/2024 2,929.41 24-156724 Gasoline Fuel Inventory Paid by EFT#1949 08/08/2024 08/21/2024 08/31/2024 08/21/2024 2,155.59 24-159425 Gasoline Fuel Inventory Paid by EFT#1949 08/13/2024 08/21/2024 08/31/2024 08/21/2024 1,498.61 24-160982 Diesel Fuel Inventory Paid by EFT#2005 08/15/2024 08/28/2024 08/31/2024 08/27/2024 4,641.41 Vendor 48402-FLYERS ENERGY LLC Totals Invoices 4 $11,225.02 Vendor 48288-FRONTIER COMMUNICATIONS 5306942753 824 Telephone Paid by EFT#1896 08/01/2024 08/14/2024 08/31/2024 08/14/2024 621.55 Vendor 48288-FRONTIER COMMUNICATIONS Totals Invoices 1 $621.55 Vendor 43111-GFS CHEMICALS INC CINV-145291 Laboratory Supplies Paid by EFT#1897 07/31/2024 08/14/2024 08/31/2024 08/14/2024 287.72 Vendor 43111-GFS CHEMICALS INC Totals Invoices 1 $287.72 Vendor 49771-KATHRYN GOODRIDGE 2315114-002 Water Use Reduction Rebates Paid by EFT#2006 08/19/2024 08/28/2024 08/31/2024 08/27/2024 100.00 Vendor 49771-KATHRYN GOODRIDGE Totals Invoices 1 $100.00 Vendor 15600-GRAINGER 9170889308 Wells Paid by EFT#1898 07/03/2024 08/14/2024 07/31/2024 08/14/2024 169.59 9182333808 Buildings Paid by EFT#1898 07/15/2024 08/14/2024 07/31/2024 08/14/2024 1,019.47 9192203819 Buildings Paid by EFT#1898 07/23/2024 08/14/2024 07/31/2024 08/14/2024 849.38 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 5 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 sI . "° " Report By Vendor - Invoice A(/@.�°r � 195a � `''a`��G� Summary Listing SIC UTILITY CAS1 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 9195789046 Shop Supplies Paid by EFT#2007 07/26/2024 08/27/2024 08/31/2024 08/27/2024 551.29 9206789944 HVAC Air Filters&Parts Paid by EFT#1950 08/06/2024 08/21/2024 08/31/2024 08/21/2024 1,296.32 9207567448 Buildings Paid by EFT#1950 08/07/2024 08/21/2024 08/31/2024 08/21/2024 44.05 9211487609 Buildings Paid by EFT#1950 08/12/2024 08/21/2024 08/31/2024 08/21/2024 47.81 9214260912 Pump Stations Paid by EFT#2007 08/13/2024 08/27/2024 08/31/2024 08/27/2024 79.57 9214437114 Pump Stations Paid by EFT#2007 08/13/2024 08/27/2024 08/31/2024 08/27/2024 45.72 9216304114 Buildings Paid by EFT#2007 08/14/2024 08/27/2024 08/31/2024 08/27/2024 444.42 9217794735 Tahoe Keys Sewer PS Rehab Paid by EFT#2007 08/15/2024 08/27/2024 08/31/2024 08/27/2024 1,126.96 9217880609 Pump Stations Paid by EFT#2007 08/15/2024 08/27/2024 08/31/2024 08/27/2024 147.53 9222493216 Buildings Paid by EFT#2007 08/20/2024 08/27/2024 08/31/2024 08/27/2024 167.34 Vendor 15600-GRAINGER Totals Invoices 13 $5,989.45 Vendor 43403-GRANITE CONSTRUCTION CO 2766628 Pipe-Covers &Manholes Paid by EFT#1899 07/31/2024 08/14/2024 08/31/2024 08/14/2024 3,885.65 2774279 Pipe-Covers &Manholes Paid by EFT#2008 08/08/2024 08/27/2024 08/31/2024 08/27/2024 4,124.72 Vendor 43403-GRANITE CONSTRUCTION CO Totals Invoices 2 $8,010.37 Vendor 50254-WILLIAM GREEN 2218420 Water Use Reduction Rebates Paid by EFT#1951 08/12/2024 08/21/2024 08/31/2024 08/21/2024 100.00 Vendor 50254-WILLIAM GREEN Totals Invoices 1 $100.00 Vendor 15800-HACH CO 14128193 Laboratory Supplies Paid by EFT#1900 07/31/2024 08/14/2024 08/31/2024 08/14/2024 73.16 Vendor 15800-HACH CO Totals Invoices 1 $73.16 Vendor 49990-BRAD HANSEN 3111316-1 Turf Buy-Back Program Paid by EFT#1952 08/13/2024 08/21/2024 08/31/2024 08/21/2024 968.00 Vendor 49990- BRAD HANSEN Totals Invoices 1 $968.00 Vendor 50252-BRYAN HAWKINS SACSTATEREMIB 24 Travel-Meetings-Education Paid by EFT#1953 08/13/2024 08/21/2024 08/31/2024 08/21/2024 241.25 Vendor 50252-BRYAN HAWKINS Totals Invoices 1 $241.25 Vendor 44430-HIGH SIERRA BUSINESS SYSTEMS 140502 Service Contracts Paid by EFT#1901 08/01/2024 08/14/2024 07/31/2024 08/14/2024 601.55 140642 Service Contracts Paid by EFT#1901 08/05/2024 08/14/2024 07/31/2024 08/14/2024 156.26 Vendor 44430-HIGH SIERRA BUSINESS SYSTEMS Totals Invoices 2 $757.81 Vendor 48832-NANCY HUSSMANN Sep 2024 Personnel Expense Paid by EFT#2009 09/01/2024 08/27/2024 09/30/2024 08/27/2024 451.15 Vendor 48832-NANCY HUSSMANN Totals Invoices 1 $451.15 Vendor 44110-J&L PRO KLEEN INC 29912 Janitorial Services Paid by EFT#2010 08/16/2024 08/28/2024 08/31/2024 08/27/2024 4,992.83 Vendor 44110-)&L PRO KLEEN INC Totals Invoices 1 $4,992.83 Vendor 50136-JDV EQUIPMENT CORP 5576 Rebuild Liners for Sludge Augers Paid by EFT#1902 08/05/2024 08/14/2024 08/31/2024 08/14/2024 12,509.00 Vendor 50136-JDV EQUIPMENT CORP Totals Invoices 1 $12,509.00 Vendor 50024-JONES MAYER JULY2024 Legal Services July 2024 Paid by EFT#1954 07/31/2024 08/21/2024 07/31/2024 08/21/2024 4,481.13 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 6 of 15 00. " TA"() Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 Ls. "° " t Report By Vendor - Invoice AON r ' 1950 • .Na`�`Cr Summary Listing iC UTILITY CAS1 Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 50024-JONES MAYER Totals Invoices 1 $4,481.13 Vendor 43694-KIMBALL MIDWEST 102461928 Shop Supplies Paid by EFT#1903 07/31/2024 08/14/2024 07/31/2024 08/14/2024 371.76 Vendor 43694-KIMBALL MIDWEST Totals Invoices 1 $371.76 Vendor 49210-L N CURTIS&SONS INV849875 Confined Space Rescue Paid by EFT#1904 07/30/2024 08/14/2024 08/31/2024 08/14/2024 90.22 Trailer/Equipment Vendor 49210-L N CURTIS&SONS Totals Invoices 1 $90.22 Vendor 49591-JUDY LEONG Sep 2024 Contractual Services Paid by EFT#2011 09/01/2024 08/27/2024 09/30/2024 08/27/2024 20.00 Vendor 49591-JUDY LEONG Totals Invoices 1 $20.00 Vendor 45135-LES SCHWAB TIRE CENTER 66100525532 Automotive Paid by EFT#2012 08/13/2024 08/27/2024 08/31/2024 08/27/2024 114.99 Vendor 45135-LES SCHWAB TIRE CENTER Totals Invoices 1 $114.99 Vendor 50161-MICAH LEW PER DIEM 082724 Travel-Meetings-Education Paid by EFT#2013 08/22/2024 08/28/2024 08/31/2024 08/27/2024 123.00 Vendor 50161-MICAH LEW Totals Invoices 1 $123.00 Vendor 22550-LIBERTY UTILITIES 200008904134 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 56.34 200008904522 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 55.59 200008909158 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 71.70 200008923282 524 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 06/30/2024 08/14/2024 10,761.60 200008923639 624 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 06/30/2024 08/14/2024 134,439.36 200008923704 624 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 06/30/2024 08/14/2024 115,470.81 200008923704 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 176,287.82 200008923985 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 87.03 200008928406 724 Electricity Paid by EFT#1905 07/25/2024 08/14/2024 07/31/2024 08/14/2024 2,387.04 200008928828 724 Electricity Paid by EFT#1905 08/02/2024 08/14/2024 07/31/2024 08/14/2024 61.65 200008899961 724 Electricity Paid by EFT#1905 08/05/2024 08/14/2024 08/31/2024 08/14/2024 333.16 200008904613 724 Electricity Paid by EFT#1905 08/05/2024 08/14/2024 08/31/2024 08/14/2024 784.67 200008919678 724 Electricity Paid by EFT#1905 08/05/2024 08/14/2024 08/31/2024 08/14/2024 65.87 200008923928 724 Electricity Paid by EFT#1905 08/05/2024 08/14/2024 08/31/2024 08/14/2024 61.43 200008932309 724 Electricity Paid by EFT#1905 08/05/2024 08/14/2024 08/31/2024 08/14/2024 54.60 200008913796 724 Electricity Paid by EFT#1905 08/06/2024 08/14/2024 08/31/2024 08/14/2024 156.90 200008909356 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 171.72 200008909778 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 1,895.38 200008909877 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 136.32 200008909950 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 240.21 200008913051 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 269.43 200008913150 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 242.48 200008913333 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 284.58 200008913713 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 139.06 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 7 of 15 5°'' ��,�°F Payment of Claims Payment Date Range 08/14/24 - 08/27/24 �/,s..A et Report By Vendor - Invoice " 4'er • 1950 • Na`�vdC e Summary Listing ��UTILITY p15� Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 200008928224 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 84.11 200008928497 724 Electricity Paid by EFT#1955 08/07/2024 08/21/2024 08/31/2024 08/21/2024 245.86 200008898161 724 Electricity Paid by EFT#1905 08/08/2024 08/14/2024 08/31/2024 08/14/2024 35.09 200008899078 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 109.41 200008899169 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 100.68 200008899235 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 25.30 200008899391 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 725.92 200008899649 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 200.42 200008899730 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 9.46 200008899847 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 26.14 200008913424 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 1,053.52 200008913887 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 247.69 200008919025 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 495.39 200008937027 724 Electricity Paid by EFT#2014 08/08/2024 08/28/2024 08/31/2024 08/27/2024 30.49 200009089042 724 Electricity Paid by EFT#1905 08/08/2024 08/14/2024 08/31/2024 08/14/2024 68.24 200009089216 724 Telephone Paid by EFT#1905 08/08/2024 08/14/2024 08/31/2024 08/14/2024 27.88 200008904860 724 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 08/27/2024 430.57 200008913226 424 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 06/30/2024 08/27/2024 467.77 200008913226 524 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 06/30/2024 08/27/2024 383.15 200008913226 624 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 06/30/2024 08/27/2024 284.34 200008913226 724 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 08/27/2024 273.95 200008919215 724 Electricity Paid by EFT#2014 08/09/2024 08/28/2024 08/31/2024 08/27/2024 100.29 200008909257 624 Electricity Paid by EFT#2014 08/13/2024 08/28/2024 08/31/2024 06/30/2024 08/27/2024 3,547.94 200008904225 724 Electricity Paid by EFT#2014 08/14/2024 08/28/2024 08/31/2024 08/27/2024 27.77 200008923399 324 Electricity Paid by EFT#2014 08/14/2024 08/28/2024 08/31/2024 06/30/2024 08/27/2024 5,010.86 200008937159 724 Electricity Paid by EFT#2014 08/15/2024 08/28/2024 08/31/2024 08/27/2024 29.02 Vendor 22550-LIBERTY UTILITIES Totals Invoices 50 $458,556.01 Vendor 47903-LINDE GAS&EQUIPMENT INC 44126689 Shop Supplies Paid by EFT#1906 07/22/2024 08/14/2024 07/31/2024 08/14/2024 582.29 44140458 Shop Supplies Paid by EFT#1906 07/22/2024 08/14/2024 07/31/2024 08/14/2024 66.90 44429209 Shop Supplies Paid by EFT#1906 07/31/2024 08/14/2024 07/31/2024 08/14/2024 508.54 44489553 Shop Supplies Paid by EFT#1906 08/06/2024 08/14/2024 08/31/2024 08/14/2024 325.16 44537296 Shop Supplies Paid by EFT#1956 08/09/2024 08/21/2024 08/31/2024 08/21/2024 65.72 44537297 Shop Supplies Paid by EFT#1906 08/09/2024 08/14/2024 08/31/2024 08/14/2024 21.64 Vendor 47903-LINDE GAS&EQUIPMENT INC Totals Invoices 6 $1,570.25 Vendor 49491-VLADIMIR MATVEYEV 3334207-1 Clothes Washer Rebate Program Paid by EFT#1957 08/05/2024 08/21/2024 08/31/2024 08/21/2024 200.00 Vendor 49491-VLADIMIR MATVEYEV Totals Invoices 1 $200.00 Vendor 21701-THE MCCLATCHY COMPANY LLC 261789 Keller BS Generator&Paloma Paid by EFT#2015 07/31/2024 08/27/2024 08/31/2024 08/27/2024 1,350.76 Well Generator Vendor 21701-THE MCCLATCHY COMPANY LLC Totals Invoices 1 $1,350.76 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 8 of 15 00" TA" -0 Payment of Claims Payment Date Range 08/14/24 - 08/27/24 S - ' Report By Vendor - Invoice AGeewe" • '950 �a`�`c' Summary Listing Cic UTILITY CAST Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 17900-MCMASTER CARR SUPPLY CO 31015399 Pump Stations Paid by EFT#1907 07/31/2024 08/14/2024 08/31/2024 08/14/2024 3,113.97 Vendor 17900-MCMASTER CARR SUPPLY CO Totals Invoices 1 $3,113.97 Vendor 18150-MEEKS LUMBER&HARDWARE Jul 24 Stmt Buildings,Grounds&Maintenance Paid by EFT#1908 07/31/2024 08/14/2024 08/31/2024 08/14/2024 1,464.84 Vendor 18150-MEEKS LUMBER&HARDWARE Totals Invoices 1 $1,464.84 Vendor 50071-SEAN MITCHELL REIMB 081624 Harvey Reservoir Compressor Paid by EFT#1958 08/16/2024 08/21/2024 08/31/2024 08/21/2024 70.65 Replacement Vendor 50071-SEAN MITCHELL Totals Invoices 1 $70.65 Vendor 49765-NAPA AUTO PARTS Jul 24 Stmt Automotive, Buildings&Shop Paid by EFT#1909 07/31/2024 08/14/2024 07/31/2024 08/14/2024 3,411.51 Supplies Vendor 49765-NAPA AUTO PARTS Totals Invoices 1 $3,411.51 Vendor 48470-NIXONS HEATING/AIR CONDIT INC 47338 Buildings Paid by EFT#1910 08/01/2024 08/14/2024 08/31/2024 08/14/2024 732.44 Vendor 48470-NIXONS HEATING/AIR CONDIT INC Totals Invoices 1 $732.44 Vendor 48813-NORTH TAHOE PUD 12NTPUDP1 NTPUD DWR PROP 1 TSIRWM Paid by EFT#1959 08/15/2024 08/21/2024 08/31/2024 08/21/2024 204.20 Vendor 48813-NORTH TAHOE PUD Totals Invoices 1 $204.20 Vendor 50157-OLYMPUS AND ASSOC INC 24-01A Tank Coatings-Cold Creek Paid by EFT#1960 07/31/2024 08/21/2024 08/31/2024 08/21/2024 105,456.54 24-01AR Tank Coatings-Cold Creek Paid by EFT#1960 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (5,272.83) Retainage Vendor 50157-OLYMPUS AND ASSOC INC Totals Invoices 2 $100,183.71 Vendor 41272-PAC MACHINE CO 95282 Secondary Equipment Paid by EFT#1961 08/12/2024 08/21/2024 08/31/2024 08/21/2024 968.44 Vendor 41272-PAC MACHINE CO Totals Invoices 1 $968.44 Vendor 49997-PACIFIC STEEL&RECYCLING 8791803 Repair-Maintenance Water Paid by EFT#1962 08/08/2024 08/21/2024 08/31/2024 08/21/2024 154.63 Tanks Vendor 49997-PACIFIC STEEL&RECYCLING Totals Invoices 1 $154.63 Vendor 49331-NICHOLAS POOHACHOFF DMV 24 REIMB Safety Equipment-Physicals Paid by EFT#1963 08/13/2024 08/21/2024 08/31/2024 08/21/2024 59.22 Vendor 49331-NICHOLAS POOHACHOFF Totals Invoices 1 $59.22 Vendor 48802-R S HUGHES CO INC 80978646-00 Small Tools Paid by EFT#2016 05/16/2024 08/27/2024 08/31/2024 08/27/2024 1,509.11 80978646-01 Small Tools Paid by EFT#2016 05/16/2024 08/27/2024 08/31/2024 08/27/2024 505.80 Vendor 48802-R S HUGHES CO INC Totals Invoices 2 $2,014.91 Vendor 43332-RED WING SHOE STORE 2024808009729 Safety Equipment-Physicals Paid by EFT#1911 08/08/2024 08/14/2024 08/31/2024 08/14/2024 281.21 Vendor 43332-RED WING SHOE STORE Totals Invoices 1 $281.21 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 9 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 s. "° " Report By Vendor - Invoice A(/@��°r •� 195a •� `-a��G- Summary Listing �iC UTILITY CAS' Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 47803-REDWOOD PRINTING 35454 Office Supplies Paid by EFT#1912 07/26/2024 08/14/2024 07/31/2024 08/14/2024 1,174.50 35509 Office Supply Issues Paid by EFT#1964 08/12/2024 08/21/2024 08/31/2024 08/21/2024 _ 647.06 Vendor 47803-REDWOOD PRINTING Totals Invoices 2 $1,821.56 Vendor 49497-REGULATORY INTELLIGENCE LLC STPUD824 Advisory Paid by EFT#2017 08/14/2024 08/27/2024 08/31/2024 08/27/2024 859.07 Vendor 49497-REGULATORY INTELLIGENCE LLC Totals Invoices 1 $859.07 Vendor 48144-RELIANCE STANDARD AUG24A LTD/Life Insurance Management Paid by EFT#1913 08/01/2024 08/14/2024 08/31/2024 08/14/2024 2,490.87 AUG24B LTD/Life Insurance Union/Board Paid by EFT#1913 08/01/2024 08/14/2024 08/31/2024 08/14/2024 3,436.54 Payable AUGUST24 Voluntary Life Payable Paid by EFT#1913 08/01/2024 08/14/2024 08/31/2024 08/14/2024 458.60 Vendor 48144-RELIANCE STANDARD Totals Invoices 3 $6,386.01 Vendor 50251-RICHARDS WATSON&GERSHON 249059 Legal Services July 2024 Paid by EFT#1965 08/09/2024 08/21/2024 07/31/2024 08/21/2024 50,200.00 Vendor 50251-RICHARDS WATSON&GERSHON Totals Invoices 1 $50,200.00 Vendor 49819-JEFFREY SHANE ROMSOS MILEAGE 080224 Travel-Meetings-Education Paid by EFT#1914 08/02/2024 08/14/2024 08/31/2024 08/14/2024 383.64 Vendor 49819-JEFFREY SHANE ROMSOS Totals Invoices 1 $383.64 Vendor 48684-RS AMERICAS INC 9019488356 Biosolids Equipment-Building Paid by EFT#1915 06/17/2024 08/14/2024 07/31/2024 08/14/2024 3,317.26 9019661580 Luther Pass Pump Station Paid by EFT#1915 07/30/2024 08/14/2024 08/31/2024 08/14/2024 1,166.60 9019695718 Buildings Paid by EFT#2018 08/07/2024 08/27/2024 08/31/2024 08/27/2024 2,917.11 Vendor 48684-RS AMERICAS INC Totals Invoices 3 $7,400.97 Vendor 50189-MATHILDE SAMAAN 2548316-1 Water Use Reduction Rebates Paid by EFT#1966 08/13/2024 08/21/2024 08/31/2024 08/21/2024 400.00 Vendor 50189-MATHILDE SAMAAN Totals Invoices 1 $400.00 Vendor 49911-SEARCHPROS STAFFING LLC 24073027 Contractual Services Paid by EFT#1916 07/30/2024 08/14/2024 07/31/2024 08/14/2024 1,804.03 24080628 Contractual Services Paid by EFT#1916 08/06/2024 08/14/2024 08/31/2024 08/14/2024 1,348.87 24081327 Contractual Services Paid by EFT#1967 08/13/2024 08/21/2024 08/31/2024 08/21/2024 1,502.11 24082029 Contractual Services Paid by EFT#2019 08/20/2024 08/27/2024 08/31/2024 08/27/2024 801.98 Vendor 49911-SEARCHPROS STAFFING LLC Totals Invoices 4 $5,456.99 Vendor 48971-SEWER EQUIPMENT CO 0000222855 Automotive Paid by EFT#2020 08/05/2024 08/27/2024 08/31/2024 08/27/2024 153.74 0000222858 Automotive Paid by EFT#1968 08/06/2024 08/21/2024 08/31/2024 08/21/2024 399.03 Vendor 48971-SEWER EQUIPMENT CO Totals Invoices 2 $552.77 Vendor 50255-GEORGIANNA SHEA 2213209 Turf Buy-Back Program Paid by EFT#1969 08/13/2024 08/21/2024 08/31/2024 08/21/2024 450.00 Vendor 50255-GEORGIANNA SHEA Totals Invoices 1 $450.00 Vendor 43552-SHERWIN-WILLIAMS 8974-7 Buildings Paid by EFT#1917 07/25/2024 08/14/2024 07/31/2024 08/14/2024 396.76 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 10 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 sI . "° " Report By Vendor - Invoice A(/@.�°r � 1950 � `-a`��G� Summary Listing kiC UTILITY CAST Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 6560-6 Buildings Paid by EFT#1970 07/31/2024 08/21/2024 08/31/2024 08/21/2024 86.14 Vendor 43552-SHERWIN-WILLIAMS Totals Invoices 2 $482.90 Vendor 40633-SIGMA ALDRICH INC 563281084 Laboratory Supplies Paid by EFT#1971 07/30/2024 08/21/2024 08/31/2024 08/21/2024 90.74 Vendor 40633-SIGMA ALDRICH INC Totals Invoices 1 $90.74 Vendor 48944-CHRIS SKELLY PER DIEM 082924 Travel-Meetings-Education Paid by EFT#2021 08/22/2024 08/28/2024 08/31/2024 08/27/2024 130.00 Vendor 48944-CHRIS SKELLY Totals Invoices 1 $130.00 Vendor 50203-SMARTSIGN SMT-739533 Pipe-Covers &Manholes Paid by EFT#1918 07/15/2024 08/14/2024 08/31/2024 08/14/2024 3,290.63 Vendor 50203-SMARTSIGN Totals Invoices 1 $3,290.63 Vendor 48841-THOMAS SMITH SWRCB T2 24 REIM Dues-Memberships- Paid by EFT#1972 08/12/2024 08/21/2024 08/31/2024 08/21/2024 60.00 Certification Vendor 48841-THOMAS SMITH Totals Invoices 1 $60.00 Vendor 43888-SONSRAY MACHINERY LLC P50142763-1 Automotive Paid by EFT#1919 07/30/2024 08/14/2024 07/31/2024 08/14/2024 325.48 Vendor 43888-SONSRAY MACHINERY LLC Totals Invoices 1 $325.48 Vendor 23400-SOUTH TAHOE PUBLIC UTILITY DISTRICT 2506132 724 Water&Other Utilities Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 1,634.15 2612107 724 Water Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 110.01 2718021 724 Water Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 168.14 3102034 0724 Water Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 217.73 3103021 724 Water Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 168.14 3122506 724 Water&Other Utilities Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 103.54 3221118 724 Other Utilities Paid by EFT#1920 08/01/2024 08/14/2024 07/31/2024 08/14/2024 39.72 Vendor 23400-SOUTH TAHOE PUBLIC UTILITY DISTRICT Totals Invoices 7 $2,441.43 Vendor 45168-SOUTHWEST GAS 910000416224 724 Natural Gas Paid by EFT#1921 07/31/2024 08/14/2024 07/31/2024 08/14/2024 11.00 910000657163 724 Natural Gas Paid by EFT#1921 07/31/2024 08/14/2024 07/31/2024 08/14/2024 11.00 910000040369 724 Natural Gas Paid by EFT#1921 08/05/2024 08/14/2024 08/31/2024 08/14/2024 12.17 910000041349 724 Natural Gas Paid by EFT#1921 08/05/2024 08/14/2024 08/31/2024 08/14/2024 16.77 910000041350 724 Natural Gas Paid by EFT#1921 08/08/2024 08/14/2024 08/31/2024 08/14/2024 12.17 910000665034 724 Natural Gas Paid by EFT#1973 08/09/2024 08/21/2024 08/31/2024 08/21/2024 11.00 910000183539 824 Natural Gas Paid by EFT#2022 08/15/2024 08/28/2024 08/31/2024 08/27/2024 11.00 910000426082 824 Natural Gas Paid by EFT#2022 08/16/2024 08/28/2024 08/31/2024 08/27/2024 11.00 910000175915 824 Natural Gas Paid by EFT#2022 08/20/2024 08/28/2024 08/31/2024 08/27/2024 11.00 910000639911 824 Natural Gas Paid by EFT#2022 08/20/2024 08/28/2024 08/31/2024 08/27/2024 13.35 Vendor 45168-SOUTHWEST GAS Totals Invoices 10 $120.46 Vendor 47948-SOUTHWEST VALVE LLC 32249B24835 Wells Paid by EFT#2023 08/01/2024 08/27/2024 08/31/2024 08/27/2024 589.03 Vendor 47948-SOUTHWEST VALVE LLC Totals Invoices 1 $589.03 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 11 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 sI . "° " Report By Vendor - Invoice A04k r 4 1950 • `�a`��G Summary Listing iC UTILITY CAST Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 45004-STANTEC CONSULTING INC 2068719 Contractual Services Paid by EFT#2024 08/16/2024 08/27/2024 08/31/2024 08/27/2024 8,183.75 Vendor 45004-STANTEC CONSULTING INC Totals Invoices 1 $8,183.75 Vendor 48617-STEEL-TOE-SHOES.COM STP081924 Safety Equipment-Physicals Paid by EFT#2025 08/19/2024 08/28/2024 08/31/2024 08/27/2024 277.31 Vendor 48617-STEEL-TOE-SHOES.COM Totals Invoices 1 $277.31 Vendor 50129-STREAMLINE INC A16914F6-0004 Service Contracts Paid by EFT#2026 07/01/2024 08/27/2024 08/31/2024 08/27/2024 25,000.00 Vendor 50129-STREAMLINE INC Totals Invoices 1 $25,000.00 Vendor 50018-SUMMIT FIRE&SECURITY LLC 2138905 Luther Pass Pump Station Paid by EFT#1922 07/26/2024 08/14/2024 07/31/2024 08/14/2024 1,140.00 Vendor 50018-SUMMIT FIRE&SECURITY LLC Totals Invoices 1 $1,140.00 Vendor 48511-SWRCB/DWOCP 42759 T2 2024 Dues-Memberships- Paid by Check#114681 08/01/2024 08/21/2024 08/31/2024 08/21/2024 60.00 Certification Vendor 48511-SWRCB/DWOCP Totals Invoices 1 $60.00 Vendor 47798-T&S CONSTRUCTION CO INC 22-24A Tahoe Keys Sewer PS Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 32,550.00 22-24AR Tahoe Keys Sewer PS Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (3,255.00) Retainage 23-11A Upper Truckee Sewer PS Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 541,596.10 23-11AR Upper Truckee Sewer PS Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (27,079.80) Retainage 23/09AR Secondary Clarifier#2 Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 3,750.00 Retainage 24-05A Secondary Clarifier#1 Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 273,500.00 24-05AR Secondary Clarifier#1 Rehab Paid by EFT#1974 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (27,350.00) Retainage Vendor 47798-T&S CONSTRUCTION CO INC Totals Invoices 7 $793,711.30 Vendor 48229-TAHOE DAILY TRIBUNE IN156146 Public Relations Expense Paid by EFT#1923 08/01/2024 08/14/2024 07/31/2024 08/14/2024 621.17 Vendor 48229-TAHOE DAILY TRIBUNE Totals Invoices 1 $621.17 Vendor 48927-TAHOE VALLEY LODGE 1065 Standby Accommodations Paid by EFT#1975 08/04/2024 08/21/2024 08/31/2024 08/21/2024 2,920.00 Vendor 48927-TAHOE VALLEY LODGE Totals Invoices 1 $2,920.00 Vendor 50089-TESSCO INCORPORATED 9400288532 SCADA Paid by EFT#2027 07/23/2024 08/27/2024 08/31/2024 08/27/2024 597.39 Vendor 50089-TESSCO INCORPORATED Totals Invoices 1 $597.39 Vendor 49420-THATCHER COMPANY OF NEVADA INC 2024400104381 Hypochlorite Paid by EFT#2028 08/07/2024 08/27/2024 08/31/2024 08/27/2024 4,785.60 2024400104382 Hypochlorite Paid by EFT#2028 08/07/2024 08/27/2024 08/31/2024 08/27/2024 1,954.12 Vendor 49420-THATCHER COMPANY OF NEVADA INC Totals Invoices 2 $6,739.72 Vendor 50179-THE FERGUSON GROUP Run by Erika Franco on 08/27/2024 01:54:37 PM Page 12 of 15 CU.TH TA". Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 sI . "° " Report By Vendor - Invoice A(/@.�°r � 195a � `''a`��G� Summary Listing SIC UTILITY Dist Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount INV2334 a Paid by EFT#2029 09/01/2024 08/27/2024 09/30/2024 08/27/2024 3,750.00 Vendor 50179-THE FERGUSON GROUP Totals Invoices 1 $3,750.00 Vendor 48477-THOMAS SCIENTIFIC 3362722 Laboratory Supplies Paid by EFT#1924 07/31/2024 08/14/2024 08/31/2024 08/14/2024 779.52 3369542 Laboratory Supplies Paid by EFT#2030 08/08/2024 08/27/2024 08/31/2024 08/27/2024 261.62 Vendor 48477-THOMAS SCIENTIFIC Totals Invoices 2 $1,041.14 Vendor 48748-THUNDERBIRD COMMUNICATIONS 3469 SCADA Inventory Paid by EFT#1976 07/01/2024 08/21/2024 08/31/2024 08/21/2024 4,730.39 3494 SCADA Paid by EFT#1925 07/17/2024 08/14/2024 07/31/2024 08/14/2024 1,360.00 Vendor 48748-THUNDERBIRD COMMUNICATIONS Totals Invoices 2 $6,090.39 Vendor 24676-TRANSCAT 2224044 Fluke 1550C Insulation Tester Paid by EFT#1977 08/01/2024 08/21/2024 08/31/2024 08/21/2024 6,260.59 Vendor 24676-TRANSCAT Totals Invoices 1 $6,260.59 Vendor 50258-MARTIN TURNER 3656302-001 Water Use Reduction Rebates Paid by EFT#2031 08/15/2024 08/28/2024 08/31/2024 08/27/2024 39.99 Vendor 50258-MARTIN TURNER Totals Invoices 1 $39.99 Vendor 47973-US BANK CORPORATE ABBONDANDOL00724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 591.60 ARCE0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 900.85 ASCHENBACH0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 519.24 BARTLETTB0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 1,058.01 BARTLETTC0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 435.19 BAUGH0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 479.00 BORLEY0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 1,391.41 C0LE0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 610.19 COLVEY0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 31.73 COMBES0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 394.85 COOLIDGE0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 4.00 GLAZE0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 369.14 HUGHES0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 112.09 JONES0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 10.00 KAUFFMAN0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 1,922.16 NELSON0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 325.44 RUIZ0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 219.74 RYAN0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 480.63 SALAZAR0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 368.31 SCHRAUBEN0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 1,365.04 SEELOS0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 52.50 SKELLY0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 1,084.81 STANLEY0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 204.50 THOMSEN0724 July 24 Stms Paid by EFT#1926 07/22/2024 08/14/2024 07/31/2024 08/14/2024 837.00 Vendor 47973-US BANK CORPORATE Totals Invoices 24 $13,767.43 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 13 of 15 5°'' � ,�°F Payment of Claims _ Payment Date Range 08/14/24 - 08/27/24 ks, Report By Vendor - Invoice e� Y9�0 'ie R Summary Listing �G Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount Vendor 49947-CUST#593278 USABLUEBOOK INV00439816 Wells Paid by EFT#1927 07/31/2024 08/14/2024 08/31/2024 08/14/2024 176.87 INV00440136 Pump Stations Paid by EFT#1927 08/01/2024 08/14/2024 08/31/2024 08/14/2024 12.94 INV00441738 Laboratory Supplies Paid by EFT#1927 08/02/2024 08/14/2024 08/31/2024 08/14/2024 1,033.40 INV00442613 Pump Stations Paid by EFT#1927 08/05/2024 08/14/2024 08/31/2024 08/14/2024 609.32 INV00443876 Wells Paid by EFT#1978 08/05/2024 08/21/2024 08/31/2024 08/21/2024 1,063.00 INV00444361 Wells Paid by EFT#1978 08/06/2024 08/21/2024 08/31/2024 08/21/2024 154.30 INV00450973 Pump Stations Paid by EFT#2032 08/12/2024 08/27/2024 08/31/2024 08/27/2024 436.29 INV00455808 Pump Stations Paid by EFT#2032 08/16/2024 08/27/2024 08/31/2024 08/27/2024 958.87 Vendor 49947-CUST#593278 USABLUEBOOK Totals Invoices 8 $4,444.99 Vendor 50250-VAN REKEN&GIMBLIN LIVING TRUST 2219507 Toilet Rebate Program Paid by EFT#1928 07/30/2024 08/14/2024 07/31/2024 08/14/2024 200.00 Vendor 50250-VAN REKEN&GIMBLIN LIVING TRUST Totals Invoices 1 $200.00 Vendor 49296-VERIZON WIRELESS 9971092241 Telephone Paid by EFT#1979 08/09/2024 08/21/2024 08/31/2024 08/21/2024 553.30 Vendor 49296-VERIZON WIRELESS Totals Invoices 1 $553.30 Vendor 44580-VESTIS SERVICES LLC 5980221450 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 65.88 5980221451 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 38.41 5980221452 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 24.33 5980221453 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 13.03 5980221454 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 10.17 5980221455 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 15.14 5980221456 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 75.64 5980221457 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 63.87 5980221458 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 24.90 5980221459 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 4.64 5980221460 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 64.30 5980221461 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 85.56 5980221462 Uniform Payable Paid by EFT#1929 08/07/2024 08/14/2024 08/31/2024 08/14/2024 104.02 5980223268 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 72.61 5980223269 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 38.41 5980223270 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 24.33 5980223271 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 13.03 5980223272 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 10.17 5980223273 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 15.14 5980223274 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 85.64 5980223275 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 63.87 5980223276 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 24.90 5980223277 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 4.64 5980223278 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 74.30 5980223279 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 95.56 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 14 of 15 ° F ''�" TA s Payment of Claims `�� _ Payment Date Range 08/14/24 - 08/27/24 �j� le, "` gi� Report By Vendor - Invoice s°0j�'r • 1950 ' ' lkM m Summary Listing UTILITY Di Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 5980223280 Uniform Payable Paid by EFT#2033 08/14/2024 08/28/2024 08/31/2024 08/27/2024 104.56 Vendor 44580-VESTIS SERVICES LLC Totals Invoices 26 $1,217.05 Vendor 48586-VINCIGUERRA CONSTRUCTION INC 24-07A Herbert Walkup Waterline Paid by EFT#1980 07/31/2024 08/21/2024 08/31/2024 08/21/2024 223,920.00 24-07AR Herbert Walkup Waterline Paid by EFT#1980 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (11,196.00) Retainage 24-07B Herbert Walkup Replacement Paid by EFT#1980 07/31/2024 08/21/2024 08/31/2024 08/21/2024 200,100.00 24-07BR Herbert Walkup Replacement Paid by EFT#1980 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (10,005.00) Retainage Vendor 48586-VINCIGUERRA CONSTRUCTION INC Totals Invoices 4 $402,819.00 Vendor 25850-WESTERN NEVADA SUPPLY 31332899 Pipe-Covers &Manholes Paid by EFT#1981 07/15/2024 08/21/2024 08/31/2024 08/21/2024 166.78 31359318 Primary Equipment Paid by EFT#1930 08/01/2024 08/14/2024 08/31/2024 08/14/2024 256.61 11318041 Saddles&Fittings Inventory Paid by EFT#1930 08/05/2024 08/14/2024 08/31/2024 08/14/2024 7,170.84 11350374 Repair Clamps Inventory Paid by EFT#1930 08/05/2024 08/14/2024 08/31/2024 08/14/2024 2,753.29 11373343 Saddles&Fittings Inventory Paid by EFT#1930 08/05/2024 08/14/2024 08/31/2024 08/14/2024 2,371.84 11373344 Saddles&Fittings Inventory Paid by EFT#1930 08/05/2024 08/14/2024 08/31/2024 08/14/2024 2,918.14 11373410 Saddles&Fittings Inventory Paid by EFT#1930 08/05/2024 08/14/2024 08/31/2024 08/14/2024 3,054.79 11374969 Small Tools Paid by EFT#1930 08/06/2024 08/14/2024 08/31/2024 08/14/2024 174.17 31366463 Grounds&Maintenance Paid by EFT#1930 08/06/2024 08/14/2024 08/31/2024 08/14/2024 432.64 31373842 Buildings Paid by EFT#1930 08/06/2024 08/14/2024 08/31/2024 08/14/2024 879.66 11380558 Small Brass Parts Inventory Paid by EFT#1930 08/08/2024 08/14/2024 08/31/2024 08/14/2024 614.22 11380567 Repair Clamps Inventory Paid by EFT#1930 08/08/2024 08/14/2024 08/31/2024 08/14/2024 471.82 11318038-1 Couplings Omni Parts Inventory Paid by EFT#1981 08/09/2024 08/21/2024 08/31/2024 08/21/2024 177.81 11384445 Couplings Omni Parts Inventory Paid by EFT#2034 08/12/2024 08/27/2024 08/31/2024 08/27/2024 4,360.98 31386511 Wells Paid by EFT#1981 08/12/2024 08/21/2024 08/31/2024 08/21/2024 90.85 11373410-1 Saddles&Fittings Inventory Paid by EFT#2034 08/14/2024 08/27/2024 08/31/2024 08/27/2024 2,920.75 11388944 Couplings Omni Parts Inventory Paid by EFT#2034 08/14/2024 08/27/2024 08/31/2024 08/27/2024 4,221.68 Vendor 25850-WESTERN NEVADA SUPPLY Totals Invoices 17 $33,036.87 Vendor 49930-WHITE CAP 50027478081 Manhole Frames-Lids-Other Paid by EFT#1931 07/16/2024 08/14/2024 08/31/2024 08/14/2024 5,872.50 Parts Inventory Vendor 49930-WHITE CAP Totals Invoices 1 $5,872.50 Vendor 42323-WHITE ROCK CONSTRUCTION 23-15A Misc Emergency Incident Paid by EFT#2035 07/31/2024 08/27/2024 08/31/2024 08/27/2024 202,643.00 Expenses 23-15AR Accrued Construction Retainage Paid by EFT#2035 07/31/2024 08/27/2024 08/31/2024 08/27/2024 (10,132.15) 25-01A FLL ES 1-3&Stanford Camp Paid by EFT#1982 07/31/2024 08/21/2024 08/31/2024 08/21/2024 66,950.00 Rehab 25-01AR FLL ES 1-3&Stanford Camp Paid by EFT#1982 07/31/2024 08/21/2024 08/31/2024 08/21/2024 (3,347.50) Rehab Retainage Vendor 42323-WHITE ROCK CONSTRUCTION Totals Invoices 4 $256,113.35 Grand Totals Invoices 351 $2,874,777.26 Run by Erika Franco on 08/27/2024 01:54:37 PM Page 15 of 15 tiiii, CyOVlH TA s � A(/ ek,ef 1950 � Ikle uriL1Tv D191 SOUTH TAHOE PUBLIC UTILITY DISTRICT David Peterson, President BOARD MEMBERS Kelly Sheehan, Director Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT August 15, 2024 MINUTES The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California. ROLL CALL: Board of Directors: President Peterson, Directors Haven, Romsos, Sheehan, Exline Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Julie Ryan, Chris Stanley, Shelly Thomsen, Vinny Stagnaro, Mark Seelos, Adrian Combes, Donielle Morse, Ryan Lee, Lauren Benefield, Greg Dupree Guests: David French, ENS Resources, Stephen Caswell, Carollo Engineers; Jeff and Wendy Shulman 1. PLEDGE OF ALLEGIANCE: 2. COMMENTS FROM THE PUBLIC: Jeff Shulman addressed the Board regarding his intent to build his retirement home and the unexpected sewage connection issues he is experiencing. Paul Hughes added that Adrian Combes, Director of Operations, is scheduled to visit the site next week to assess the situation and he is confident that the situation can be resolved. 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None 4. ADOPTION OF CONSENT CALENDAR: Moved Romsos/Second Haven/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to approve the Consent Calendar as presented. a. WINTER STORMS EMERGENCY RESPONSE (Paul Hughes, General Manager) Pursuant to Public Contract Code Section 22050(c), terminated the emergency action to respond to the Winter Storms Emergency pursuant to Resolution No. 3242-23. b. JUNE 30, 2024, PRELIMINARY FISCAL YEAR END FINANCIAL STATEMENTS (Andrea Salazar, Chief Financial) Received and filed the June 30, 2024, Preliminary Income Statement and Balance Sheet Reports. REGULAR BOARD MEETING MINUTES: August 15, 2024 PAGE-2 c. CAPITAL OUTLAY ROLLOVER ACCOUNTS (Greg Dupree,Accounting Manager) Authorized staff to direct rollover funds budgeted in 2023/2024 fiscal year to the 2024/2025 fiscal year. d. 2025 KEYS CAST-IN-PLACE SEWER REHABILITATION (Trevor Coolidge,Senior Engineer and Julie Ryan, Engineering Department Manager). 1) Approved the proposed Scope of Work from DOWL for engineering services; and 2) Authorized the General Manger to execute Task Order No. 3 to the Master Services Agreement with DOWL in the amount $173,827. e. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager) Received and filed Payment of Claims in the amount of $3,594,762.15 f. REGULAR BOARD MEETING MINUTES: August 1, 2024 (Melonie Guttry, Executive Services Manager/Clerk of the Board) Approved August 1, 2024, Minutes 5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None 6. PRESENTATION: David French, ENS Resources and Federal Lobbyists, on behalf of the District, provided a Federal Legislative update and addressed questions from the Board. 7. ITEMS FOR BOARD ACTION: a. Water Supply Master Plan (Mark Seelos, Water Resources Manager) -Mark Seelos provided a PowerPoint presentation regarding the Water Supply Master Plan and addressed questions from the Board. Paul Hughes added that he had been contacted by President Peterson regarding a potential conflict of interest by hiring Carollo as a consultant as they now employ an immediate past District employee. Attorney Jones provided information regarding the Revolving Door Law, California Government Code section 87406.3(a) which only applies to certain positions including local elected official, chief administrative officer of a county, city manager, or general manager or chief administrator of a special district. As the former employee does not fall under this employment category, there is no conflict. The Board continued the discussion and is willing to allow Carollo to examine their team and possibly consider a different staff member to work on the Water Supply Master Plan. Mark Seelos further reported that there may be additional adjustments to the scope of work. The Board directed staff to rework the project scope and ask Carollo to reconsider their staffing. This item will be brought back to the Board for consideration on September 19, 2024. b. Paloma Well and Keller Booster Station Backup Power Project (Mark Seelos, Water Resources Manager and Trevor Coolidge,Senior Engineer) -Mark Seelos provided details regarding the Paloma Well and Keller Booster Station Backup Power Project and addressed questions from the Board. Moved Sheehan/Second Romsos/Peterson Yes/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to (1) Find minor irregularities in the bid from White Rock Construction, Inc. to be immaterial, and waive minor irregularities; and (2) Award the project to the lowest responsive, responsible bidder, White Rock Construction, Inc., in the amount of $228,700. REGULAR BOARD MEETING MINUTES: August 15, 2024 PAGE-3 8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: Director Sheehan reported that she attended the El Dorado Water Agency (EDWA) meeting in Director Haven's absence on Wednesday, August 14, and provided details of the meeting. Director Haven thanked Director Sheehan for filling in for him and reported that he met with EDWA's General Manager to get up to speed on current business. President Peterson provided advice regarding his experience on the EDWA Board. Director Romsos provided details regarding the California Association of Sanitation Agencies Conference he attended July 30 through August 1, 2024. He also attended the Tahoe Summit with District staff yesterday. Director Haven reported he attended the Tahoe Summit as well and provided details regarding the delegates that were in attendance. 9. BOARD MEMBER REPORTS: Nothing to report 10. STAFF/ATTORNEY REPORTS: Melonie Guttry announced that the filing period is now closed and the final four candidates running for the two District Board seats are: Chris Cefalu, Kelly Sheehan, Seth Dallob and Joel Henderson. 11. GENERAL MANAGER REPORT: Nothing to report 12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS ADJOURNMENT: 3:30 p.m. David Peterson, Board President South Tahoe Public Utility District Melanie Guttry, Executive Services Manager/ Clerk of the Board South Tahoe Public Utility District General Manager Paul Hughes C3441° 950 • Directors South WBter Thhoe Shane Romsos David Peterson i'ubIic Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 6a TO: Board of Directors FROM: Julie Ryan, Engineering Department Manager and Chris Skelly, Information Technology Manager MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Computerized Maintenance Management System Software Selection REQUESTED BOARD ACTION: (1) Approve implementation of NEXGEN as our replacement Computerized Maintenance Management System platform, and (2) Authorize the General Manager to execute contract with NEXGEN in the amount $520,400. DISCUSSION: The District initially purchased Maintenance Connection as its Computerized Maintenance Management System (CMMS) in 2008. This platform is used extensively by all divisions (Operations, Finance and Engineering) for tracking and analyzing the effort and cost of maintenance, repair and replacement of District facilities. Since 2008, Maintenance Connection has been acquired by Accruent and has become less suitable for tracking linear infrastructure assets. Additionally, Maintenance Connection lacks the mapping, mobile and offline capabilities necessary to support the District's workflow. In response to these challenges, in 2023 the District leveraged its annual membership with Isle Utilities to engage their team to facilitate the selection of a new CMMS software option that better aligns with the District's requirements. Isle conducted a comparison of several software solutions, ultimately narrowing the options down to eight vendors who provided on-site demonstrations. Following these initial demos, District staff further shortlisted the vendors to four finalists, each of whom returned for a more in-depth demonstration of their product. Isle prepared a report for the District, summarizing the selection process. After thorough discussions and reference checks, District staff has selected NEXGEN as the preferred software solution. Among the many benefits of this software, NEXGEN provides a comprehensive Capital Improvement Project toolset to assist staff in developing asset lifecycle planning and project budgets. The NEXGEN mobile field Julie Ryan September 5, 2024 Page 2 application will enable crews to get up-to-date information for work orders and preventative maintenance tasks. The implementation and support contract with NEXGEN provides their "white glove" implementation services for data conversion and integrations with existing District software and unlimited lifetime report development for data analysis. Overall, NEXGEN's product outscored all other CMMS solutions, and staff recommends the purchase of the NEXGEN CMMS platform. The cost to implement the core services platform is $520,400, including user access during implementation. Following implementation, concurrent access for 25 users will start at $75,000 per year including support services, and annual increases cannot exceed 5% per year. Engineering has been anticipating the need for the new platform and has included $516,000 in the current year budget for implementation. With Board approval, staff will commence with implementation, with the expectation that the new platform will be functional for field crews by the start of next grading season (May 2025). SCHEDULE: September 5, 2024-September 4, 2025 COSTS: $520,400 ACCOUNT NO: 10.30.8545/20.30.8559 BUDGETED AMOUNT AVAILABLE: $516,000 ATTACHMENTS: NEXGEN Quote CONCURRENCE WITH REQUESTED ACTIO : CATEGORY: Sewer/Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES /\ NO r\, NEXGEN PROPOSAL South Tahoe Public Utility District NEXGEN Asset Management Software & Implementation PREPARED FOR: STPUD PREPARED BY: Vincent Yee/NEXGEN CC: TOPIC: Software Cost& Implementation Scope of Work DATE: July 25th, 2024 Objective South Tahoe Public Utility District (STPUD) is interested in implementing NEXGEN Asset Management software to support its asset management program that includes the facilities and fleet for its water, wastewater and reclaimed water services.The Enterprise Asset Management (EAM) software will be used for STPUD's water treatment plants,wastewater treatment plants, pump stations, booster stations, storage tanks,facilities and fleet.The purposes of this document are to present STPUD with the implementation approach, cost for the software and implementation services. Software Cost The STPUD is considering the cloud option that will be hosted on Microsoft Azure and the on- premise option. We understand that the STPUD would require approximately 25 concurrent users. NEXGEN software cost is by the number of concurrent users.The STPUD has unlimited number of named users. The costs include every module on the desktop and mobile applications.The annual maintenance and support fees include all the upgrades and technical support. Cloud Option Software Cost The software will be hosted by Microsoft Azure. The software cost will be billed when the STPUD goes live on NEXGEN. Tier Concurrent Storage Data Transfer Annual Users Limit Limit Cost($) 1. NEXGEN Cloud 330(3TB/30GB) 25 3 TB 30 GB/Month $75,000 2. NEXGEN Cloud 440(4TB/40GB) 40 4 TB 40 GB/Month $100,000 3. NEXGEN Cloud 550(5TB/50GB) 50 5 TB 50 GB/Month $112,500 1 SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 4. NEXGEN Cloud Enterprise Unlimited Unlimited Unlimited $120,000 Note that the annual cost could increase no more than 5%a year Integration Maintenance Cost Tier Annual Maintenance Cost($) 1. NEXGEN Integration Maintenance $0(1) (1) This fee is assuming that STPUD proceeds with the integrations that are specified in Task 5. Integrations for 12 different system interfaces and requires NEXGEN to maintain the interfaces. Note that this NEXGEN Integration Maintenance Fee can be waived if STPUD selects NEXGEN Cloud 440(4TB/40GB)or NEXGEN Cloud 550(5TB/50GB). 311 Service Request Portal and Mobile Application (optional) The 311 Service Request Portal and Mobile application are for requesters to generate service requests in NEXGEN Asset Management software. These are unlimited requesters. Option Users Annual Cost($) NEXGEN 311 Service Request Portal Unlimited $20,000 Note that the annual cost could increase no more than 5%a year Contractor Portal and Mobile Application (optional) The Contractor Portal and Mobile application are for NEXGEN users to assign work orders for contractors to complete on the portal/mobile application. These are unlimited contractors. Option Users Annual Cost($) NEXGEN Contractor Portal & Mobile Application Unlimited $20,000 Note that the annual cost could increase no more than 5%a year Core Implementation Scope of Work Task 1. Project Management Objectives The purpose of this task is to manage the project within schedule, budget and delivery. Assumptions 1) STPUD will provide a project management/coordinator to work with STPUD staff to coordinate meetings and tasks. 2) NEXGEN will provide and manage the project in zoho.com, a project management web tool. Activities 1) NEXGEN's project delivery approach will plan, schedule, and deliver a benchmark project on schedule and within budget. 2) Weekly Project Management Team meetings with STPUD Project Management Team and NEXGEN Project Manager to track project delivery. 2 r\ NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION Deliverables • Project Kickoff Meeting. Project Status Monitoring & Progress Reporting • Develop a Project Management Plan that will include o Project Work Plan with tasks, deliverables and schedules that will be configured in zoho.com o Quality Management o Change Management o Staffing Management o Communication Plan o Risk Management • Project work plan with tasks and schedules. • Project delivered within budget and schedule. • Meeting agendas, minutes and action items. Task 2. User Requirements& Business Process Objectives The purposes of this task are to develop the implementation strategy&schedule that fits the STPUD's user requirements and business processes. Assumptions 1) STPUD's teams and user groups will be available to participate in the workshops to develop the implementation strategies. 2) STPUD will provide existing data for NEXGEN to review. 3) STPUD will provide existing business process maps in (MS Visio format) required to support workflows. Activities 1) We will meet with users (specific to AM functionalities)to identify functional requirements of AM, based on their user needs. Desired functionalities of AM will drive the configurations. 2) Document the STPUD's AM functional requirements &acquire validation from staff. 3) Review and potentially edit STPUD provided business processes to support NEXGEN functional workflows. 4) Review existing data and develop a data conversion plan. 5) Develop an implementation strategy that is accepted by the STPUD. Deliverables • Technical memorandum summarizing the implementation strategy that includes the approach, user requirements and updated mapped business processes. Task 3. Data Migration Objectives The purpose of this task is to migrate STPUD's Maintenance Connection (existing legacy CMMS) asset inventory and work order histories into NEXGEN AM. 3 r\ NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION Assumptions 1) STPUD will provide vertical asset inventory data from existing CMMS.Any other assets that are not in the CMMS will be provided in a spreadsheet format arranged by locations and classes. 2) STPUD will provide work order histories from existing CMMS. We have assumed that the STPUD will "clean up"the work orders histories before data migration. Clean-up efforts include making sure the data is complete and removal of duplicates, especially the configurations of Work Order Tasks and Checklists. Activities 1) Work with the STPUD to identify asset inventory from the STPUD's existing CMMS to be migrated into NEXGEN.The STPUD may need to allocate some time to"clean up"any asset inventory data prior to migration. We have assumed that the STPUD will provide the complete set of asset inventory with unique asset numbers and attributes to be migrated into NEXGEN. 2) Work with the STPUD to review historical work orders and map out the fields to be migrated into NEXGEN.The STPUD may need to allocate some time to "clean up"any work order tasks, causes and resolutions prior to migration. 3) STPUD to review and test the data migration. NEXGEN to modify any necessary changes from testing results. 4) STPUD to sign off approving the completion of the data migrations. Deliverables • Populated data into NEXGEN AM. Task 4. System Configuration Objectives The purpose of this task is to configure the NEXGEN AM to support STPUD's user needs,functional requirements and asset management best practices. Assumptions 1) STPUD will provide completed spreadsheets for configurations that will include the following: a) Users and security groups with rights. b) Employee names, user logins, billable rates, emails and mobile numbers c) Equipment numbers, names and billable rates d) Work flows e) Notification requirements. f) Departments and divisions. g) Service request types and priorities organized by department and divisions. h) Work order types,tasks, causes and resolutions by department and divisions. Activities 1) We will configure the NEXGEN AM to support the user requirements and business processes. 2) We will create users, user groups, security rights and notifications based on the business process workflows and requirements. Develop departments and divisions that optimize the workflows. We have assumed that STPUD will a ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION provide a list of users, user groups and notification workflows for configuration. 3) We will configure all the service requests and work order pull down menus that include service request types, work order tasks, cause and resolution. Configure cascade of service request types and work order tasks to departments and divisions. 4) Configure the STPUD's preventive maintenance programs based on the STPUD's current preventive maintenance with assets, schedules,frequencies, checklists(standard operating/maintenance procedures). It is assumed that the STPUD will provide the preventive maintenance configurations in a spreadsheet with associated checklists. 5) Setup notifications for STPUD's work flows and business processes. Set up notifications content for alerts, emails and text messages. Deliverables • Optimized system configurations to fit user requirements. Task 5. System Integration Objectives The purposes of this task are to integrate NEXGEN AM with STPUD's Tyler(ERP), ESRI ArcGIS (GIS), Laserfiche (Document Management), Wincan (CCTV), Baseform (Analytics),Asterra (Leak Detection),ADP (HR/Payroll), Fuel Master(Fuel), AVEVA (SCADA), 811 Dig Alert, Samara (Fleet), and FEMA. Assumptions 1) STPUD will ensure that the GIS attributes will include fields to map to the asset hierarchy locations and classes. 2) STPUD will ensure that all assets in GIS have unique asset numbers in the attributes. 3) STPUD will be responsible for configuring the STPUD's GIS with gradual content zoom and the symbology of asset classes. 4) NEXGEN uses API for integrations.The STPUD will be responsible for the 3rd party vendor API that will meet the STPUD's integration requirements. 5) This integration task is to develop the scripts for the integrations.The annual maintenance fee is to monitor, maintain and support the integrations. Activities 1) NEXGEN will have a bidirectional integration with the STPUD's Financial (ERP). Typical ERP integrations will be for financial costing and warehouse inventory management. The details of the integration will be identified and documented during the integration requirements. We have assumed that ERP will provide the integration API for these integration requirements. We have also assumed that STPUD will coordinate with ERP to acquire the integration API at STPUD's expense. 2) NEXGEN is seamlessly integrated with the STPUD's ESRI ArcGIS (GIS). We will map the layers and attributes in the GIS with NEXGEN's asset hierarchy locations and classes so updates with the GIS will automatically reflect in the NEXGEN AM software. 5 ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 3) NEXGEN will have a unidirectional integration from NEXGEN to STPUD's Laserfiche document management. Hyperlinks from NEXGEN will take users directly to Laserfiche documents. 4) NEXGEN has a built-in integration with Wincan CCTV to import the CCTV records into NEXGEN's condition assessment module. Uploads from the CCTV will automatically create a condition assessment record for each asset. We have assumed that STPUD's CCTV will use the same asset numbers as in STPUD GIS and all PACP ratings and videos are captured in CCTV. We have assumed that STPUD's CCTV assessment will have PACP ratings from CCTV and will have associated asset numbers corresponding to the GIS asset numbers. 5) NEXGEN will integrate with STPUD's Baseform Analytics. We will develop a one way integration using either API or flat files from NEXGEN to Baseform for data analytics. We have assumed that the STPUD will provide API or data for the Baseform. 6) NEXGEN will have a unidirectional integration from STPUD's Asterra Leak Detection to NEXGEN.Asterra Leak Detection information can be auto uploaded into NEXGEN's asset inventory that could trigger predictive maintenance work orders. 7) NEXGEN will have a bidirectional integration with the STPUD's ADP (HR/Payroll). Employee and equipment information will be synced with NEXGEN resources. Hours for employees captured in NEXGEN timesheet from service requests and work orders can be compiled into ADP timesheets. We have also assumed that STPUD will coordinate with ADP to acquire the integration API at STPUD's expense. 8) NEXGEN will have a unidirectional integration with STPUD's FuelMaster Fuel Management. We will be a unidirectional integration using flat files to pass odometer readings and fuel consumption into NEXGEN to trigger preventive maintenance activities. 9) NEXGEN will have a unidirectional integration from STPUD's SCADA to NEXGEN. SCADA Historian information that can include meter run times, temperature or alarms can be auto uploaded into NEXGEN's asset inventory that could trigger preventive or predictive maintenance work orders. STPUD can also track asset performance and monitor analytical data in NEXGEN. 10) NEXGEN has a prebuilt bidirectional integration with 811 where underground service alert requests in 811 will automatically generate a service request in NEXGEN for STPUD staff. Completed 811 requests will be updated into USA 811. 11) NEXGEN will have a unidirectional integration with STPUD's Samsara (Fleet). This will be a unidirectional integration using flat files to pass odometer readings to trigger corrective and preventive maintenance in EAM. 6 ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 12) NEXGEN has preloaded FEMA equipment rates built into NEXGEN. Equipment's rates are updated every year by NEXGEN. There is no need for any integration with FEMA. Deliverables • NEXGEN AM integrated with STPUD's Tyler(ERP), ESRI ArcGIS (GIS), Laserfiche (Document Management), Wincan (CCTV), Baseform (Analytics),Asterra (Leak Detection),ADP (HR/Payroll), Fuel Master(Fuel),AVEVA(SCADA), 811 Dig Alert, Samara (Fleet), and FEMA. Task 6. System Testing Objectives The purposes of this task are to test the system, resolve issues and optimize configurations. Assumptions 1) STPUD will assign an individual(s)to perform the system testing. If STPUD chooses the Locally Hosted option,we have assumed that STPUD IT staff will be available to help perform the system testing. Activities 1) Provide limited STPUD staff with a system testing plan of the desktop and mobile software. 2) Concerted effort of the STPUD and NEXGEN staff to stress test the system during a 2-week testing period. 3) Provide support to resolve any issues or questions during the 2-week testing period. 4) Modify any configurations necessary to optimize work flows. 5) STPUD to sign off on the system testing upon acceptance. Deliverables • System tested and accepted. Task 7. User Acceptance Testing Objectives The purposes of this task are for the user acceptance testing, resolve issues and optimize configurations. Assumptions 1) STPUD will identify user acceptance testing team and allocate resources for the team to test during the 2-week period. 2) STPUD will assign a main point of contact to document user acceptance testing improvement ideas. 3) NEXGEN will provide resources during user acceptance testing to resolve any bugs or software configuration issues. Activities 1) Provide STPUD staff with a testing plan of the desktop and mobile software. Remote web training on the testing plan and process. 2) STPUD staff field testing the system during a 2-week testing period. 3) Provide support to resolve any issues or questions during the 2-week testing period. 7 ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 4) Modify any configurations necessary to optimize work flows. 5) STPUD to sign off on the user acceptance testing. Deliverables • User acceptance tested and accepted. Task 8.Training Objectives The purpose of this task is to provide pre-deployment training. Assumptions 1) STPUD will be asked to complete pre-training curriculum online through NEXGEN University. 2) STPUD will provide training facilities. 3) STPUD will coordinate and schedule training groups. Activities 1) Develop training plans for power users,field personnel, supervisors/planners and system administrators. 2) 16 hours of onsite training for field personnel. 3) 16 hours of onsite training for supervisors/planners. 4) 8 hours of onsite training for system administrators Deliverables • Training plans for each group. • 40 hours of onsite training. Optional Implementation Scope of Work Task 9. Identify Asset Risk(optional) Objectives The purpose of this task is to identify asset impact index to each asset which will be used to calculate the risk of the assets. Assumptions 1) STPUD will allocate staff to participate in workshops to identify asset impact index. 2) STPUD will provide asset install dates so NEXGEN can generate asset condition index and asset probability index. 3) STPUD will provide the weightage of the Asset Probability Index variables. 4) If applicable, STPUD will provide the weightages for the Asset Impact Index and Asset Probability Index. Activities 1) Facilitate one Asset Impact Index Workshop with STPUD staff to develop an approach to identifying the Asset Install Dates,Asset Impact Index and Asset Replacement Costs for the vertical assets. STPUD will be responsible for capturing and providing the data to NEXGEN in a spreadsheet format. NEXGEN will migrate STPUD asset install dates, replacement costs and impact index scores from a spreadsheet. 8 ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 2) Facilitate workshop with STPUD staff to identify the consequence of failure of each asset. Asset Impact Index will be scored between a score of 1 to 10 for each asset. 3) Triple Bottom Line (Economic/Financial, Social/Service & Environmental/Regulatory) service levels will be utilized to identify the consequence of failure. 4) Work with STPUD to identify the variables such as Asset Condition Index, Maintenance Costs, Reliability, etc. which will be used globally to calculate Asset Probability Index. 5) Once the useful life is entered for each asset class, NEXGEN will auto generate the Asset Risk Index for all assets in the inventory Deliverables �] Asset Impact Index will be assigned to every asset in inventory. �, Asset Risk Index scores calculated in the system for every asset in inventory. Task 10. Identify Asset Replacement Cost(optional) Objectives The purposes of this task are to identify asset replacement costs for the STPUD's assets. Assumptions 1) NEXGEN will utilize RS Means to develop the establish the foundation of the asset replacement costs by asset classes. 2) STPUD's engineers will review and validate the asset replacement costs that NEXGEN will provide. 3) STPUD will identify the"multiplier"to the assets to ensure that the replacement costs are all installed costs and not just raw materials. Activities 1) NEXGEN will provide the asset replacement costs for each class of asset. 2) STPUD's Engineers will review and validate replacement costs. 3) NEXGEN will upload all the replacement costs for all the assets. Deliverables ��. Asset Replacement Costs uploaded for all asset inventory in NEXGEN. Task 11. Develop Lifecycle Plans, Funding Forecast and Capital Prioritization (optional) Objectives The purposes of this task are to develop asset lifecycle plans, funding forecast and capital prioritization. Assumptions 1) STPUD will generate and enter the asset lifecycle plans for each asset class. 2) STPUD will work with NEXGEN to generate and review funding forecast and capital prioritization. Activities 1) NEXGEN will work with STPUD to establish lifecycle plans for each class that will include useful life,financial life, activities during the life of the asset class and relative costs. STPUD is responsible for entering the asset lifecycle plans into NEXGEN. 2) NEXGEN will generate the Funding Forecast(5, 10, 15, 20 &25 years)for STPUD to review. 9 ram, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 3) NEXGEN will generate the Capital Prioritization (5, 10, 15, 20 &25 years)for STPUD to review. NEXGEN will work with STPUD on the Life Based versus Risk Based approaches on developing capital plans. STPUD will be responsible for review and developing the capital plans and projects. Deliverables The purposes of this task are to develop asset lifecycle plans, funding forecast and capital prioritization. Task 12. Reports& Dashboards Development(optional) Objectives The purposes of this task are to develop custom reports, GIS queries and dashboard configurations. Assumptions 1) STPUD will identify up to 10 custom reports with details on the fields. 2) STPUD will identify required GIS queries. Activities 1) NEXGEN comes with stock reports, ad hoc and scheduled (push reports) reporting capabilities. We will train STPUD staff on developing ad hoc reports. We will work with STPUD staff to schedule reports where it will automatically email reports to individuals based on a specific routine schedule. 2) We will develop up to 10 custom reports. 3) We will work with STPUD staff to develop or configure 5 GIS queries for map reports. 4) Develop 5 custom dashboards for STPUD. Deliverables • 10 Custom report development, 5 GIS queries and 5 dashboard configurations Task 13. Follow Up Support (optional) Objectives The purpose of this task is to provide post deployment support. Assumptions 1) STPUD will provide training facilities. 2) STPUD will coordinate and schedule training groups. Activities 1) Post Deployment training a) Weekly web conference call "office hours"after deployment to provide users opportunities to ask questions, acquire additional training and support. b) Post deployment on-site training to provide additional training and transition to support. 2) Post Deployment support and maintenance based on Service Level Agreements. Deliverables • Post Deployment training 0 8 weekly 2-hour web conference after deployment to provide additional training. (16 hours) 10 L�, NEXGEN SOUTH TAHOE PUBLIC UTILITY DISTRICT NEXGEN ASSET MANAGEMENT SOFTWARE&IMPLEMENTATION 0 3 days (24 hours) on-site training post deployment to be scheduled after 3 months of deployment. Implementation Services Costs The implementation services cost is $520,400. Core Implementation Task Cost($) 1. Project Management $50,160 2. User Requirements & Business Process $38,320 3. Data Migration $36,960 4. System Configuration $80,740 5. System Integration $201,300 a. Tyler ERP - $74,800 b. ESRI - $13,200 c. Laserfiche - $8,800 d. Wincan - $11,000 e. Baseform - $9,592 f. Asterra - $12,672 g. ADP - $32,120 h. FuelMaster- $6,952 i. SCADA- $5,324 j. 811 Dig Alert- $11,880 k. Samara (Fleet) -$14,960 I. FEMA$0 6. System Testing $24,200 7. User Acceptance Testing $41,360 8. Training $47,360 Core Implementation Services Total = $520,400 9. Identify Asset Risk(optional) $43,620 10. Identify Asset Replacement Cost(optional) $46,040 11. Develop Lifecycle Plans, Funding Forecast and Capital Prioritization $40,960 (optional) 12. Reporting& Dashboard (optional) $50,600 11 ��, NEXGEN General Manager Paul Hughes C3441° 950 • Directors South WBter Thhoe Shane Romsos David Peterson i'ubIic Utility District Kelly Sheehan Nick Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 6b TO: Board of Directors FROM: Mark Seelos, Water Resources Manager and Jeremy Rutherdale, Field Operations Mechanical Technician Supervisor MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Critical Well Pump and Motor Inventory REQUESTED BOARD ACTION: (1) Authorize FlowServe to be the exclusive brand and sole source provider for submersible pumps and motors installed in production wells with capacities of 1,000 gallons per minute and greater; (2) Authorize staff to negotiate contract with FlowServe for the purchase of inventory pumps and motors for critical supply wells in an amount not to exceed $920,000. DISCUSSION: Flowserve/Byron Jackson pumps and motors have consistently demonstrated superior longevity across the District's system, particularly in high- capacity wells like Bayview, Paloma, and Bakersfield. Six Byron Jackson motors have operated for 15 to 30 years without failure, while other brands have failed within 4 to 10 years. Flowserve/Byron Jackson specializes in high-capacity pumps with a strong history of reliable performance in large-scale water applications. Additionally, FlowServe's Quick Response Center in Fresno, California, ensures faster maintenance and repair services, minimizing downtime. Due to the critical need for reliability in high-demand wells, District staff recommend standardizing Flowserve/Byron Jackson submersible pumps and motors for wells with capacities over 1,000 gallons per minute (GPM). Due to their high demand, lead times can exceed one year. To ensure system reliability, Engineering and Operations Staff recommend maintaining a backstock of Byron Jackson pumps and motors for 7 of the District's 11 active wells, considered most critical based on capacity and location. The estimated cost for establishing this inventory is approximately $837,000. Inventory Recommendations are as Follows: 1) Bakersfield Well Pump and Motor: The 30-year-old pump and motor have exceeded their expected service life, and the motor's mercury seals pose a contamination risk in the event of a failure. Due to quoted 44-week lead time, Staff needs to procure a pump and motor now for replacement during the Bakersfield Well Rehabilitation project, which is planned for Summer 2025. Estimated cost: $202,000. Mark Seelos September 5, 2024 Page 2 2) Bayview Well Pump and Motor: Bayview Well, with a pumping capacity of 3,800 GPM, is the District's largest water source. The 17-year-old, 450 HP motor is nearing the end of its serviceable life, with replacement lead times up to two years. Staff recommends preparing to replace both the pump and motor. Estimated cost: $375,000. 3) Elks Club Well Pump and Motor/ South Upper Truckee Well Motor: Elks Club Well is the primary source of water for the Country Club Zone. The motor has mercury seals that could contaminate water if they fail. Megger testing indicates that the motor needs replacement. Staff recommend downsizing the Elks Club motor from 10" to 6" for interchangeability with the South Upper Truckee Well. This will not affect the well's capacity and will allow the motor to be used at South Upper Truckee, if needed. Estimated cost: $150,000. 4) Spare Motor for Arrowhead, Sunset, and Valhalla Wells: Arrowhead, Sunset, and Valhalla wells use 75 HP motors. Staff recommend procuring one 8" motor as a spare for all three wells. Estimated cost: $1 10,000. The pumps and motors for the remaining 4 wells (Helen, Glenwood, Paloma, and Al Tahoe) have not been included in the backstock recommendation for the following reasons: • The District has a replacement motor and pump for Helen Well on hand. • The Glenwood Well Motor was replaced in 2018 and has an expected service life of at least 15 years. • The Paloma Well motor and pump were installed in 2023 and have an expected service life of at least 15 years. • The Al Tahoe Well pump and motor will be replaced in 2025 as part of the Al Tahoe Well Rehabilitation Project. Staff anticipates that there may be incidental expenses on top of the estimated costs, up to 10%. Staff requests authorization to negotiate a purchasing contract up to $920,000 in value. This purchase was not included in the Fiscal Year 2025 Annual Budget; however, staff has identified several currently funded projects that will be postponed due to shifting priorities and staffing issues to cover the cost of the purchase. Stocking replacement pumps and motors for the remaining four wells will be considered as a component of the Wells Asset Management Program and added to future capital budgets if the purchase is deemed a priority. Mark Seelos September 5, 2024 Page 3 SCHEDULE: ASAP COSTS: $837,000 ACCOUNT NO: 20.30.8469; 20.30.8285; 20.30.8552; 20.30.8553 BUDGETED AMOUNT AVAILABLE: $383,000; $258,000; $1 16,000; $1 16,000, respectively ATTACHMENTS: Sole Brand/Sole Source Justification Approval Form CONCURRENCE WITH REQUESTED ACTION• CATEGORY: Water GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO SOUTH TAHOE PUBLIC UTILITY DISTRICT Sole Brand 1 Sole Source Justification Approval Form EXPLANATION:Complete this form when specifications limit bidding to one brand name(whether or not the item can be purchased from more than one source). 1. The District follows legal requirements to obtain competition whenever possible.Competitive purchases are easy to justify in regards to price and also encourage suppliers to remain competitive in price and service.At times however,it may be necessary or economically preferable to purchase products or services on a sole brand or sole source basis. Since sole brand/sole source purchasing is an exception to the normal procurement function,it must be objectively justified.Completion of this form should facilitate that process and provide a written record of the basis used in sole procurement decisions. 2. Criteria that may be considered in determining sole brand includes(but is not limited to): •unique features ■service&support reliability 'availability -operational familiarity ■part interchangeability •programming ease •repair ease ■size limitations 3. The purchase of products or services often requires research of the market and District needs regardless if the purchase will result in a competitive solicitation later.The research is an internal process.Departments are requested to use discretion in their discussion with vendors so as not to compromise any competitive advantage the buyer may have,regardless of the acceptance or rejection of the sole brand/source justification.Staff is also asked to anticipate future needs and research products/services prior to any substantial investment to avoid being committed to certain products without recognizing and comparing all variables. GENERAL DESCRIPTION OF COMMODITY or SERVICE Replacement Submersible Pump and Motor for Bakersfield Well Supplier Name FlowServe Street Address 2349 South Orange Ave City/State/ZIP Fresno,CA 93725 Contact, Phone Richard Audler, 559-268-9243 INSTRUCTIONS: Please initial all entries below that apply to the proposed purchase.Attach additional information or support documentation if needed. More than one entry will apply to all sole source justifications. SOLE BRAND JUSTIFICATION ITEM INITIAL _JUSTIFICATION 1 This is the only known product or service that will meet the minimum essential needs of this MS department or perform the necessary intended function. (If this item is initialed,please explain below.) — 'Explanation(unique performance features of required functions&why they are necessary): Flowserve/Byron Jackson pumps and motors have consistently demonstrated superior longevity across the District's system, including at large, key wells.Six Byron Jackson motors have operated for 15 to 30 years without failure,while motors from other brands have failed within 4 to 10 years. High reliability is needed at Dii-n+t-4- wet ll 61.34e, critical role and demanding operational conditions. •What methods were utilized to find other sources—be specific(i.e.;Internet search engines,sourcing sites,other users,the competition): 1 Flowserve's website lists only Flowserve vendors under"Sales Locator." https://www.flowserve.com/enjsupport/sales-locatori Sales representatives confirm that purchase direct from the manufacturer is the lowest-cost option. •List the other vendors that were researched.Detail reason rejected. None—see above. ITEM INITIAL JUSTIFICATION 2 Product or service has been previously Standardized(documentation attached).It is not due for review,and it is not interchangeable with a similar product/service from another manufacturer. Comments: ITEM INITIAL JUSTIFICATION 3 ! Staff wishes to ad the product or service to the standardization list.If this item is initialed,describe / in detail below. Explanation: _Cci toa-y—,-v"-- (o-L i`>, r e-(, i 6 i/J+y ,�. 1�,"d,—r��fi`,I 1 y�4-on S Fo, t./ H ri i,/p! > 4 00 0 y rii SOLE SOURCE JUSTIFICATION ITEM INITIAL JUSTIFICATION 4 MS Purchase is to be made from the original manufacturer or provider. 5 Purchase must be made through the manufacturer-the manufacturer is the exclusive distributor 6 Purchase must be made through the only area distributor of the product or only authorized service provider. 7 None of the above 6 items apply. A detailed justification for this sole source purchase is provided below Suggested REVIEW date. —,;°a?) -h. Based on the above,I recommend that competitive procurement be limited,and that the product or service indicated be solicited on a sole brand basis. Based on the above,I recommend that competitive procurement be waived,and that the product or service indicated be purchased on a sole brand and sole source basis. I have made a diligent effort to review comparable products or services.I feel confident that the sole brand/sole source purchase is justified and feel confident in explaining the justification to the general public. I also understand that I may be required to provide a detailed cost analysis/estimate since price reasonableness may not be established through the competitive process. EMPLOYEE NAME&DEPARTMENT AUGHORIZED SIGNATURE DATE Mark Seelos, Engineering / 8/e1ZOZt MANAGER NAME AUTHORIZED SIGNATURE DATE 1141)\e- 5 /IVO Based on the above statements and justifica ' ,I hereby agree with the purchase of this product or service on a sole brand/source basis. PURCHASING AGENT�SI NATURE � DATE 'Li d:31f/, I Other approvals may be required up to and including Board of Director approval. 2 General Manager Paul Hughes • Yg5p South ater NICK Haven Shane'12oms David Peterson i'ubIic Utility District KellYS'heehan Nicl<Exone 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 6c TO: Board of Directors FROM: Adrian Combes, Director of Operations and Ryan Lee, Customer Service Manager MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: 1561 Grizzly Mountain Sewer Connection REQUESTED BOARD ACTION: Reject the requested exception to connect a sewer lateral directly to the manhole with a drop inlet rather than the existing wye stubbed out for connection. DISCUSSION: The owner of a vacant lot at 1561 Grizzly Mountain Road, Jeff Shulman, is appealing a decision made by staff to require he connect his sewer lateral to the existing wye that is stubbed out for his property. The owner is requesting to connect his sewer lateral directly to the barrel of an existing manhole which is located within a stream environmental zone (SEZ) utilizing a drop inlet because the installation will be easier for him than connecting to the existing wye. The District's policy is to prohibit lateral connections to manholes because they weaken the integrity of the manhole barrel and increase the likelihood of groundwater infiltration into the manhole. The owner provides the following arguments for allowing the exception to connect directly to the manhole that he is proposing: 1 . Five contractors have declined the job due to the location of the sewer line. 2. Haen Constructors abandoned the attempt to connect to the sewer main when building the Grizzly Mountain Booster station next door. 3. Digging in the SEZ is similar to digging in a swamp. 4. The District allowed a customer in the past on Tahoe Keys Blvd to connect directly to a manhole. 5. Trenching in the front of the house is risky because it will require crossing a waterline and a gas line and the owner's contractor is not willing to undertake this option. 6. A pump station to lift sewage uphill to the sewer main in the street is not a good option due to excessive cost and what happens during a power outage. Adrian Combes September 5, 2024 Page 2 District staff, Adrian Combes (Director of Operations) and Ross Cole (Inspections Supervisor) met with the owner onsite on August 20, 2024, to assess the property and the location of the sewer line. They discovered that the owner had not been using a licensed contractor and it was clear to staff that the issues the owner was encountering were due to the means and methods of construction. After meeting with the owner, staff provided an alternative to the owner to connect in the front of the property which would likely require a pump station and approximately 90 feet of trenching in the right- of-way. Staff reached out to Robert Haen to discuss the issues that they encountered when trying to connect the sewer lateral for the Grizzly Mountain Booster Station. Haen Constructors waited until October to try and connect the sewer lateral when the ground would be at its driest. They dug 10 feet down and were dewatering at a rate of 600 gallons per minute before it was realized that the sewer main had been marked in the wrong location. Due to the large excavation that was already present, the hillside became compromised when they started to dig in the actual location of the main. At this point they abandoned the installation. The reason they were not able to install the lateral was due to a mismark. For this installation, the District's inspection department took extra care when marking the main and the location of the existing wye. The District called out the underground sewer department and the camera truck so that we could mark the exact location of the wye for the owner. The exception that was made on Tahoe Keys Boulevard was after G.B. Engineering (G.B.), a licensed contractor, had been digging to connect a sewer lateral that was approximately 15 feet deep. They had dewatering equipment, a crew, and shoring and tried to make the connection for approximately 2 weeks without success. After seeing the effort of G.B. and considering the manhole they would be connecting to was not located in an SEZ subject to the same type of inflow and intrusion (I&I) potential as the property in question, the District granted an exception to connect directly into the manhole. Sewer manholes are a structural component of the collection system and additional penetrations to them are undesirable. This weakens the structure and provides a location for potential 1&1 of storm/ground water to the system, which increases flows and the District's treatment costs. The manhole that this owner would like to connect to is located within an SEZ and experiences high groundwater for most of the year. This is the type of location where the District is trying to prevent additional l&l. The alternative posed by the District to this property owner is viable and will prevent any further disturbance of the SEZ by this owner. It is normal to cross existing utilities during underground trenching, therefore staff is not sure what the additional risk of crossing a waterline and gas line are. During a power outage a small generator or back-up batteries could be used in lieu of utility power for the small pump station. Staff recommends that the owner/developer of this property utilize a licensed contractor to either excavate and connect to the existing wye in the back of the property or pursue the alternative to connect to the front. It should be noted that the three neighbors west of this property are connected to wye's off of the existing sewer line in the SEZ. In the interest of maintaining the integrity of the District's infrastructure, developers need to follow the District's standards for connecting to the water and sewer systems. Adrian Combes September 5, 2024 Page 3 SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTT. M: CATEGORY: Sewer GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO `• 5 � y _ i 5 1 POI IL h fy-y , Grants and SRF L }rL}fe'� Update • September 5, 2024 • : � r., -�. -: Donielle Morse . , = . - Grants Coordinator • `LL OV1H TARO 5 F d e Recently Awarded Grants • t MOU Groundwater Funding • Groundwater Modeling/Monitoring/Planning $80,000 Bureau of Reclamation WaterSMART: Drought Response Program r. Y - • Improving Community Water Management $195,185 • Bureau of .. = - r- . Reclamation WaterSMART: Water/Energy Efficiency � . •AMI Meter Installation $483,438 iliFY • `LL OVTN TARO '4:;Z 1?ILITY O5 Recently Awarded Grants Community Grants Program • Pioneer Trail Waterline $1,000,000 fr •an. FEMA/Cal OE - •s.�" : �, __-• •Al Tahoe Well/Bayveiw Well Backup Generator $1,301,867 . - ; USFS LT Erosion Control Grant Program !- II -.' . • Pioneer Trail Waterline $1,390,149 • : ,•7 - •Administration $21,552 ' •+ ( T)TN ph Funding Strategy i •• • D eve o men t t - •y w, . T5. + f.:L - �� Prioritization and • Knowledge and Coordination and Research Collaboration Evaluation of Fundability • '{w' •1I .4 `' LL OV1H TARO i-! 5 F • d e L u Grant F u n e P ro j e cts i, y 35 1 (22 Washoan/Acoma PRV Fire Hydrant El Dorado Installation Installation EDC © Water Agency GI � $100,000 $114,882 — BUREAU OF RECLAMATION 4 ` '�• Paloma Well/Keller ,: Tahoe Keys POA Booster Backup Eiatr°hc? Consolidation Generators $205,000 Cal OES $259,246 OF OOVERNOWS OFFICE EMERGENCY SERVICES F'- T . r' -.F,:I;a..: -.. r , 7r ,,SL%TIES C . a , ,EKa N. roREST SERvicz ,f -; v v: Fiber Optic Network Baldwin Beach Sewer U Sa w i x Planning/Design Line Relocation ` • m $499 275 $506,500 ' Nd�r ;,�� e i i ' ..' F F �9 o$` RTMENTOFAGRICO . •• O}cAO' 'tif �LL pV7N TARO • c :r ) taiweI4r ::: Grant Funded Partnership L ,. i - Pro ects FJ . , ‘ s ,• • • Water Hazardous Conservation Fuels Reduction , �a. , ".'�F ' '7 .`:: . CA DWR CA Tahoe •4: + '+ J .�. .� Incentives, Rebates, Conservancy .. • . ry Admin Planning - , '_- $406,079 $197,000 • { ::- wf• -; •. CADWR „1•• • .t 'V`a Water Efficiency/ USFS ' ': '-`� Water Loss System Implementation Implementation • '- $500,500 r • • y + RYA. •. - a $937,901 ,LL pV7H TARO d e w-414.0 SRF Loan Funded Projects i y Drinki . . ater SRF • Keller/Heavenly Water System Improvements - $5,500,000 • Waterline Upgrades & Improvements - $6,934,231 (pending) rt • Pioneer Trail Waterline - $4,573,052 (pending) Clean Water SRF 411101r . , 4 • Tahoe Keys WWPS Rehab - $6, 189,331 • WWTP Secondary Clarifiers Upgrade - $5 281 344 +' '' • Upper Truckee WWPS Rehab - $4,729,903 • Bijou WWPS Rehab - $7,988,220 (pending) Pr }. 8t. {`..•+"+ - OV7N TANG N'�C , Lets Do t e N u m ers . • _ f f Grants • $8 ,219 , 830 . .�;- . . ... .• SRF • $21 , 700 , 578 Loans i } s . + + +' ` }' i4 'ti �LL f 5 F OV1H TARO i•!+ + d e W`-+-C Funding Targets •+L • CalOES AL. State and Local Cybersecurity Grant Program • Implement Cybersecurity Measures Bureau of Reclamation WaterSMART: Water & Energy Efficiency Program •Water Efficiency Improvements • I* Fuels Reduction.. , . fir* • Fuels Reduction Implementation at Critical Infrastructure Sites y pV7N TAH. • ,. .m . • Questions ,--IIMAIIT ..1,• .. ....,ok, 4 2 . _ - - - . ....... ..:, \,....1, < .. . . Q v.. t ? ... . . , r ,,,•„ . ....,,..7,....._.._. ,. „ , , . . •. •„...,___.„. • , \,,,•,, , ., . . ,. ..:. ....... I •.' fa•re 7.1 r I,,. .'• k.•. / -._ -Oh, v 11111V, , et, • . ......6•. : .4.1. 9 el , ... . • ..... 1-- _ , . ?-;...7. ,,.• ',r?:_, 'oh• - !..h ..- •-ri.. f.... :' :. 11::. .14. • •: • NO . • .._ 3: 7• :: . '• '.. Update : Indoor Water Use ,,, A. uParticipation i'a.i,e4 L, s UTli TAH ,L1 t September 5, 2024 01 ' h• p , Lauren Benefield . . .1 ', ' Water Conservation Specialist What is the study? .... ... : , amo 4 lit*i "ri"--------imiw , .... • Mandated by SB 1157 1,„,i, rl • Directs DWR to: , „-- - -‘t*-,., i $., • Understand how water is being used 4 'r;"‘: IA ,i,'; ; . inside the home 6 4J& • Are the standards set by the state obtainable • Understand impacts of standards set by �.-:y,;T:. A the state ,. . ry ` °` , s r.- 10 • Contracting out to Flume to: • Put 100 devices on varietywater supplier pp �, ) su I*�.. service areas around CA , • Analyze 5 years of billing data (will NOT ¢ -L . � p ., include personal information) . 1 • Create report for each supplier and a wider :' , g0OTM TANOF , ��' scope report for DWR ' x '.�`.i"��` � p p I ik.'.4c..' , «UTILITY o�3T� What is the District's Participation ? DearApril, • I n c l u d e Tahoe's unique environment and South Tahoe Public Utility District is partnering with Flume Water and the California Department of Water Resources(DWR)to study indoor residen- tial e population with statewide reporting of thestu use earacroesg aliggoruia{viewtdeumberofFReEFlum devices. i .: A Flumes Smart Home Water Monitor&Leak Detector is an easy DIY 10 4.4l' ,-N minute install and provides: ll.i k Real-Time Water Data:Track our usage accurate with dawn-to- tiL ^ � 1,A 100 Flume devices total - voluntary voluntar participation • the-minute water data. y g Y . , y p p F 4.P t "�* . Usage Targets:Suggested daily,weekly,and monthly use targets a°v to help you cap consumption and save on water bills. ` ` • Sent press release - 8/26 + Instant Leak Alerts:Prevent left-on faucets or undetected leaks from increasing your water bill with instant alerts. Sent email to customers with eligible meter — 8/26 + Appliance Breakdown:Know how much water each appliance con- • sumes with individual appliance water usage breakdown. Outdoor Insights:Detailed insights into outdoor water use to help you manage your sprinkler schedule effectively. • FAQ for Customer Service To claim offer follow these steps: 1. Visit STPUD-Flume Sign Up • FAQ Article on Flume for Customers 2- Purchase Flume for$25(includes tax and shipping) 3. Install within 30 days and receive a$25 refund making the device i FREE! '74y... By claiming a free Flume device you agree to install it within 30 days of re- ,• • Support customers in locating meter ceipt(devices installed after 30 days will not be eligible for the$25 refund). • `.: e, All information collected for the study will be anonymized and aggregated ��.-- v,-: ' (no personal information will be shared). t ''.• • Send 5 years of billing data to Flume (will NOT For questions please contact 536-544�474 South Tahoe Public Utility District . -. gip , include personal information) r ,,� , : ,: .. �'• .. g00T11 TAHoe ; ' kgW1* . �etrc only(O{9T" xk..4a.. . -.r What is customer'sparticipation ? • Agree to terms and conditions flurn nt 4.a° .0 • Reservation fee of $25 - get the Hi there • ,„?1,,, . i{;°;,,,. We are so happy that you have decided to join the Flume family! .,, ) •,,, it, money back when install While you are waiting to receive your Flume system the South Tahoe • Public Utility District(STPUD)will email you a map of where you can Install Flume device locate your meter pit. Some additional tips on locating your meter pit can be found HERE. If you need any assistance during installation you can click"Contact tfl Flume"in the Flume App to chat with us or email us at supporttf Iume- 11 tech.com.Also, check out our support articles at help.flumetech.com. ,r:� • STPUD Flume Website ' Thank you! • 'k• The Flume Team y •� . 1y, B 0OT11 TAHQ . t 'BNB'c- v� `,� r i IC UTILITY OI • • • ) 11. 6 . Questions ? :11"7/ Naki Iva. 4 t,t7 • , ' OTM TAN_ UTiuTY DISTO°‘‘ General Manager Paul Hughes • Yg5p South ater NICK Haven Tahoea o e Shane'1Zoms David Peterson i'ubIic Utility District KellYS'heehan Nicl<Exline 1275 Meadow Crest Drive•South Lake Tahoe■CA 96150-7401 Phone 530 544-0474•Fax 530 541-0614•www.5tpud.us BOARD AGENDA ITEM 12a TO: Board of Directors FROM: Paul Hughes, General Manager MEETING DATE: September 5, 2024 ITEM- PROJECT NAME: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct Staff DISCUSSION: Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be held for conference with legal counsel regarding existing litigation: Yolo County Superior Court Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al. SCHEDULE: N/A COSTS: N/A ACCOUNT NO: N/A BUDGETED AMOUNT AVAILABLE: N/A ATTACHMENTS: N/A CONCURRENCE WITH REQUESTED ACTIOAft N:. CATEGORY: General GENERAL MANAGER: YES NO CHIEF FINANCIAL OFFICER: YES NO