2024.09.19 District Board Agenda 09-19-24 SOUTH TAHOE PUBLIC UTILITY DISTRICT
REGULAR BOARD MEETING AGENDA
Thursday, September 19, 2024 - 2:00 p.m.
District Board Room
1275 Meadow Crest Drive, South Lake Tahoe, California
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
1. CALL TO ORDER REGULAR MEETING – PLEDGE OF ALLEGIANCE (At this time, please silence phones and
other electronic devices so as not to disrupt the business of the meeting.)
2. COMMENTS FROM THE PUBLIC (This is an opportunity for members of the public to address the Board on
any short non-agenda items that are within the subject matter jurisdiction of the District. No discussion or action can
be taken on matters not listed on the agenda, per the Brown Act. Each member of the public who wishes to
comment shall be allotted five minutes.)
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR (For purposes of the Brown Act, all Action and
Consent items listed give a brief description of each item of business to be transacted or discussed.
Recommendations of the staff, as shown, do not prevent the Board from taking other action.)
4. ADOPTION OF CONSENT CALENDAR (Any item can be removed to be discussed and considered separately
upon request. Comments and questions from members of the public, staff or Board can be taken when the
comment does not necessitate separate action.)
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION
6. PRESENTATION: Recycled Water Supply Master Plan (Julie Ryan, Engineering Department Manager and
Elisa Garvey, Ph.D., P.E., Carollo Engineers)
7. ITEMS FOR BOARD ACTION
a. Water Supply Master Plan
(Mark Seelos, Water Resources Manager)
(1) Approve the proposed Scope of Work by Carollo Consultants for Phase 1 of the
District’s Water Supply Master Plan; and (2) Authorize the General Manager to execute
Task Order No. 33 with Carollo Consultants in the amount of $229,983.
b. Purchase replacement truck equipped with valve exercising equipment
(Cliff Bartlett, Fleet/Equipment Supervisor)
Approve the purchase for a Ford F550 Flatbed equipped with Wachs valve exercising
and maintenance system from MME Corporation through Sourcewell competitive
bidding program for $199,861.06 (Contract #032824-RTG).
REGULAR BOARD MEETING AGENDA – September 19, 2024 PAGE – 2
8. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS (Discussions may take place; however,
no action will be taken.)
9. BOARD MEMBER REPORTS (Discussions may take place; however, no action will be taken.)
10. STAFF/ATTORNEY REPORTS (Discussions may take place; however, no action will be taken.)
11. GENERAL MANAGER REPORT (Discussion may take place; however, no action will be taken.)
12. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
Past Meetings/Events
09/05/2023 – 2:00 p.m. Regular Board Meeting at the District
09/10/2024 – 3:30 p.m. Operations Committee Meeting at the District
09/11/2024 – 10:00 a.m. El Dorado Water Agency Meeting at the District
09/17/2024 – 8:00 a.m. Employee Communications Committee Meeting (Peterson Representing)
09/18/2024 – 3:30 p.m. System Efficiency and Sustainability Committee Meeting at the District
09/19/2024 – 1:00 p.m. Finance Committee Meeting at the District
Future Meetings/Events
10/03/2024 - 2:00 p.m. Regular Board Meeting at the District
13. ITEMS FOR CLOSED SESSION (The Board will adjourn to Closed Session to discuss items identified below. Closed
Session is not open to the public; however, an opportunity will be provided at this time if members of the public
would like to comment on any item listed – three minute limit.)
a. Pursuant to Section 54957 of the California Government Code, Closed Session may be held
regarding public employee evaluation for unrepresented employee position - General
Manager.
b. Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General Manager;
Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources Director.
c. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators re:
Memorandum of Understanding with the Management Group. Present at this Closed
Session will be Agency Negotiators: Paul Hughes, General Manager; Andrea Salazar,
Chief Financial Officer; and Liz Kauffman, Human Resources Director.
14. ITEMS FOR BOARD ACTION:
a. General Manager Salary (Liz Kauffman, Human Resources Director) –
Approve the General Manager’s Salary for 2024-2025 Contract year effective August 15,
2024.
ADJOURNMENT (The next Regular Board Meeting is Thursday, October 3, 2024, at 2:00 p.m.)
The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete Agenda
packet is available for review at the meeting and at the District office during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday.
A recording of the meeting is retained for 30 days after Minutes of the meeting have been approved. Items on the Agenda are numbered
for identification purposes only and will not necessarily be considered in the order in which they appear. Designated times are for particular
items only. Public Hearings will not be called to order prior to the time specified, but may occur slightly later than the specified time.
Public participation is encouraged. Public comments on items appearing on the Agenda will be taken at the same time the Agenda items
are heard; comments should be brief and directed to the specifics of the item being considered. Please provide the Clerk of the Board with
a copy of all written materials presented at the meeting. Comments on items not on the Agenda can be heard during “Comments from
the Audience;” however, action cannot be taken on items not on the Agenda.
REGULAR BOARD MEETING AGENDA – September 19, 2024 PAGE – 3
Backup materials relating to an open session item on this Agenda, which are not included with the Board packet, will be made available
for public inspection at the same time they are distributed or made available to the Board, and can be viewed at the District office, at the
Board meeting and upon request to the Clerk of the Board.
The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the
disabled in all of the District’s public meetings. If particular accommodations are needed, please contact the Clerk of the Board at (530)
544-6474, extension 6203. All inquiries must be made at least 48 hours in advance of the meeting.
REGULAR BOARD MEETING AGENDA – September 19, 2024 PAGE – 4
SOUTH TAHOE PUBLIC UTILITY DISTRICT
CONSENT CALENDAR
Thursday, September 19, 2024
ITEMS FOR CONSENT
a. LIABILITY CLAIM AGAINST SOUTH TAHOE PUBLIC UTILITY DISTRICT RECEIVED FROM TAHOE
PARADISE RECREATION AND PARK DISTRICT (Ryan Lee, Customer Service Manager)
Reject the Claim against South Tahoe Public Utility District for losses allegedly sustained by the
Tahoe Paradise Park and Recreation District.
b. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Receive and file Payment of Claims in the amount of $1,340,407.50
c. REGULAR BOARD MEETING MINUTES: September 5, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approve September 5, 2024, Minutes
BOARD AGENDA ITEM 4a
TO: Board of Directors
FROM: Ryan Lee, Customer Service Manager
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Liability Claim Against South Tahoe Public Utility District
Received from Tahoe Paradise Recreation and Park District
REQUESTED BOARD ACTION: Reject the Claim against South Tahoe Public Utility District
for losses allegedly sustained by the Tahoe Paradise Park and Recreation District.
DISCUSSION: The Claimant, Tahoe Paradise Park and Recreation District, filed a Claim
against the District on August 22, 2024, for alleged damages to their water service line
that occurred in July when the District recharged their water main line following a
planned shutdown for an El Dorado County road project. The Claimant alleges that the
water pressure changes during the restoration of water service to their property caused
a leak in their service just downstream of the water meter. The Claim requests that the
District reimburse a $3,584.05 plumbing bill for the repairs made to the water service.
The JPIA has reviewed this Claim and recommends that the District reject the Claim on
the grounds that the District is not liable for damages related to interruptions in water
service or variations in pressure. Section 3.1.2 of the District’s Administrative Code states
that: “The District will exercise reasonable care and diligence to deliver to its customers
a continuous and sufficient supply of potable water at a proper pressure and to avoid
shortages or interruptions in service. The District, however, shall not be liable for
interruptions, shortages, or insufficient supplies, fluctuations or variations in pressure, or
any related losses or damage.”
Staff from the District’s Underground Water Repair Department declared that they
followed all normal protocols during the main line shutdowns and recharges in this
project. These protocols include recharging the lines very slowly to avoid water hammer
and opening downstream fire hydrants and hose bibs to relieve pressure and flush air or
dirt from the lines during recharge.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
Ryan Lee
September 19, 2024
Page 2
The District can reject a Claim, allow a Claim, reject or allow a Claim in part, or
compromise a Claim. If the District does not take action on the Claim within the six-
month timeframe, the Claim is deemed rejected on the last day of that period. Once
the Claim is deemed rejected, the Claimants may file a lawsuit. If written notice is not
given that the Claim was rejected or deemed rejected, a two-year statute of limitations
applies to the Claim. In contrast, rejection of the Claim coupled with a notice of
rejection triggers a shorter six-month limitations period in which to file a lawsuit.
Staff recommends that the District reject the Claim.
SCHEDULE: Upon Board Recommendations
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: Claim for Damages
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
PAYMENT OF CLAIMS
Payroll 677,869.54
Total Payroll 677,869.54
AFLAC/WageWorks claims and fees 147.60
CalPERS - other 700.00
California SWRCB SRF loan payments 190,053.75
Total Vendor EFT 190,901.35
Weekly Approved Check Batches Water Sewer Total
122,411.01 353,890.43 476,301.44
Checks, Voids and Reissues -10,340.79 0.00 -10,340.79
Total Accounts Payable Checks 465,960.65
Utility Management Refunds 5,675.96
Total Utility Management Checks 5,675.96
Grand Total $1,340,407.50
Payroll EFTs & Checks 9/3/2024
EFT CA Employment Taxes & W/H 31,171.70
EFT Federal Employment Taxes & W/H 145,818.14
EFT CalPERS Contributions 96,958.61
EFT Empower Retirement-Deferred Comp 29,232.66
EFT Stationary Engineers Union Dues 3,145.23
EFT CDHP Health Savings (HSA) 5,568.98
EFT Retirement Health Savings 18,522.36
EFT Employee Direct Deposits 347,292.63
CHK Employee Garnishments 159.23
Total 677,869.54
FOR APPROVAL
September 19, 2024
9/3/24
Wednesday, September 4, 2024
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 43721 - ACWA/JPIA
0703629 ACWA Medical/Vision Insurance Paid by EFT #2036 08/01/2024 09/04/2024 09/30/2024 09/04/2024 227,458.81
Vendor 43721 - ACWA/JPIA Totals Invoices 1 $227,458.81
Vendor 48605 - AIRGAS USA LLC
9152675808 Field, Shop & Safety Supplies
Inventory
Paid by EFT #2037 08/12/2024 09/04/2024 08/31/2024 09/04/2024 277.82
9152808887 Field, Shop & Safety Supplies
Inventory
Paid by EFT #2037 08/15/2024 09/04/2024 08/31/2024 09/04/2024 574.41
Vendor 48605 - AIRGAS USA LLC Totals Invoices 2 $852.23
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO
241190 Office Supply Issues Paid by EFT #2038 08/27/2024 09/04/2024 08/31/2024 09/04/2024 67.50
241191 Office Supply Issues Paid by EFT #2038 08/27/2024 09/04/2024 08/31/2024 09/04/2024 116.75
Vendor 43949 - ALPEN SIERRA COFFEE ROASTING CO Totals Invoices 2 $184.25
Vendor 49337 - AMAZON CAPITAL SERVICES INC.
14K9-QYF7-1K9K Luther Pass Pump Station Paid by EFT #2039 08/08/2024 09/04/2024 08/31/2024 09/04/2024 1,654.25
13T7-MWN9-1C1F Pump Stations Paid by EFT #2039 08/12/2024 09/04/2024 08/31/2024 09/04/2024 358.84
Vendor 49337 - AMAZON CAPITAL SERVICES INC. Totals Invoices 2 $2,013.09
Vendor 49625 - AMERICAN AVK COMPANY
SI-166886 Valves Elbows Ts Flanges
Inventory
Paid by EFT #2040 08/21/2024 09/04/2024 08/31/2024 09/04/2024 3,211.33
SI-166971 Fire Hydrants & Parts Paid by EFT #2040 08/26/2024 09/04/2024 08/31/2024 09/04/2024 6,500.53
Vendor 49625 - AMERICAN AVK COMPANY Totals Invoices 2 $9,711.86
Vendor 44581 - ANALYTICHEM CANADA INC
IN0000398820 Laboratory Supplies Paid by EFT #2041 08/14/2024 09/04/2024 08/31/2024 09/04/2024 126.06
Vendor 44581 - ANALYTICHEM CANADA INC Totals Invoices 1 $126.06
Vendor 47919 - AQUATIC INFORMATICS INC
109390 Service Contracts Paid by EFT #2042 07/08/2024 09/04/2024 08/31/2024 09/04/2024 87.00
Vendor 47919 - AQUATIC INFORMATICS INC Totals Invoices 1 $87.00
Vendor 45202 - AT&T MOBILITY
287257798939 824 Telephone Paid by EFT #2043 08/19/2024 09/04/2024 08/31/2024 09/04/2024 227.56
Vendor 45202 - AT&T MOBILITY Totals Invoices 1 $227.56
Vendor 48000 - AT&T/CALNET 3
000022111222 Telephone Paid by EFT #2044 08/07/2024 09/04/2024 08/31/2024 09/04/2024 1.00
000022160648 Telephone Paid by EFT #2044 08/15/2024 09/04/2024 08/31/2024 09/04/2024 31.13
000022160649 Telephone Paid by EFT #2044 08/15/2024 09/04/2024 08/31/2024 09/04/2024 31.13
000022180410 Telephone Paid by EFT #2044 08/20/2024 09/04/2024 08/31/2024 09/04/2024 31.31
000022180412 Telephone Paid by EFT #2044 08/20/2024 09/04/2024 08/31/2024 09/04/2024 1,501.56
000022180413 Telephone Paid by EFT #2044 08/20/2024 09/04/2024 08/31/2024 09/04/2024 113.55
000022180619 Telephone Paid by EFT #2044 08/20/2024 09/04/2024 08/31/2024 09/04/2024 159.18
000022180666 Telephone Paid by EFT #2044 08/20/2024 09/04/2024 08/31/2024 09/04/2024 31.57
Vendor 48000 - AT&T/CALNET 3 Totals Invoices 8 $1,900.43
Vendor 48612 - AUTOMATION DIRECT
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 1 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
16879016 Pump Stations Paid by EFT #2045 08/23/2024 09/04/2024 08/31/2024 09/04/2024 1,484.44
Vendor 48612 - AUTOMATION DIRECT Totals Invoices 1 $1,484.44
Vendor 49339 - BASEFORM INC
08232024-262 Pipe - Covers & Manholes Paid by EFT #2046 08/23/2024 09/04/2024 08/31/2024 09/04/2024 2,584.87
08232024-263 Pipe - Covers & Manholes Paid by EFT #2046 08/23/2024 09/04/2024 08/31/2024 09/04/2024 2,584.87
Vendor 49339 - BASEFORM INC Totals Invoices 2 $5,169.74
Vendor 49772 - ERICH KURT BAUMANN
2204114 Clothes Washer Rebate Program Paid by EFT #2047 08/26/2024 09/04/2024 08/31/2024 09/04/2024 200.00
Vendor 49772 - ERICH KURT BAUMANN Totals Invoices 1 $200.00
Vendor 50266 - MARK & MELISSA BAUMANN
2576426 Toilet Rebate Program Paid by EFT #2048 08/29/2024 09/04/2024 08/31/2024 09/04/2024 200.00
Vendor 50266 - MARK & MELISSA BAUMANN Totals Invoices 1 $200.00
Vendor 49419 - BEND GENETICS LLC
ST2408 Monitoring Paid by EFT #2049 08/13/2024 09/04/2024 08/31/2024 09/04/2024 800.00
ST2409 Monitoring Paid by EFT #2049 08/21/2024 09/04/2024 08/31/2024 09/04/2024 1,600.00
Vendor 49419 - BEND GENETICS LLC Totals Invoices 2 $2,400.00
Vendor 45009 - BENTLY RANCH
212067 Biosolid Disposal Costs Paid by EFT #2050 08/22/2024 09/04/2024 08/31/2024 09/04/2024 1,644.75
Vendor 45009 - BENTLY RANCH Totals Invoices 1 $1,644.75
Vendor 48291 - BEST BEST & KRIEGER LLP
1003911 Personnel Legal Paid by EFT #2051 08/19/2024 09/04/2024 08/31/2024 09/04/2024 192.00
Vendor 48291 - BEST BEST & KRIEGER LLP Totals Invoices 1 $192.00
Vendor 48995 - BRENLYN BORLEY
PER DIEM 092224 Travel - Meetings - Education Paid by EFT #2052 08/21/2024 09/04/2024 09/30/2024 09/04/2024 157.00
Vendor 48995 - BRENLYN BORLEY Totals Invoices 1 $157.00
Vendor 48767 - CALIFORNIA LAB SERVICE
4080505 Monitoring Paid by EFT #2053 08/13/2024 09/04/2024 08/31/2024 09/04/2024 132.00
4080597 Monitoring Paid by EFT #2053 08/14/2024 09/04/2024 08/31/2024 09/04/2024 150.00
4081242 Monitoring Paid by EFT #2053 08/23/2024 09/04/2024 08/31/2024 09/04/2024 132.00
4081298 Monitoring Paid by EFT #2053 08/26/2024 09/04/2024 08/31/2024 09/04/2024 82.00
Vendor 48767 - CALIFORNIA LAB SERVICE Totals Invoices 4 $496.00
Vendor 50261 - ROY CARLISLE
8015602 Water Use Reduction Rebates Paid by EFT #2054 08/23/2024 09/04/2024 08/31/2024 09/04/2024 750.00
Vendor 50261 - ROY CARLISLE Totals Invoices 1 $750.00
Vendor 13230 - CAROLLO ENGINEERS
FB54856 Contractual Services Paid by EFT #2055 08/13/2024 09/04/2024 08/31/2024 09/04/2024 82,735.44
Vendor 13230 - CAROLLO ENGINEERS Totals Invoices 1 $82,735.44
Vendor 42328 - CDW-G CORP
AA1L18C Computer Purchases Paid by EFT #2056 08/13/2024 09/04/2024 08/31/2024 09/04/2024 1,326.68
AA14Z3R Computer Purchases Paid by EFT #2056 08/15/2024 09/04/2024 08/31/2024 09/04/2024 8,328.34
AA2B71S Computer Purchases Paid by EFT #2056 08/16/2024 09/04/2024 08/31/2024 09/04/2024 315.88
AA2J52M Computer Purchases Paid by EFT #2056 08/19/2024 09/04/2024 08/31/2024 09/04/2024 815.03
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 2 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
AA3ER9J Computer Purchases Paid by EFT #2056 08/25/2024 09/04/2024 08/31/2024 09/04/2024 14,345.15
Vendor 42328 - CDW-G CORP Totals Invoices 5 $25,131.08
Vendor 40343 - CHEMSEARCH INC
8815639 Service Contracts Paid by EFT #2057 08/20/2024 09/04/2024 08/31/2024 09/04/2024 401.09
Vendor 40343 - CHEMSEARCH INC Totals Invoices 1 $401.09
Vendor 50262 - IDER CHENG
2373233 Clothes Washer Rebate Program Paid by EFT #2058 08/23/2024 09/04/2024 08/31/2024 09/04/2024 200.00
2373233-1 Water Use Reduction Rebates Paid by EFT #2058 08/23/2024 09/04/2024 08/31/2024 09/04/2024 83.86
Vendor 50262 - IDER CHENG Totals Invoices 2 $283.86
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC
16248 Secondary Clarifier #1 Rehab Paid by EFT #2059 08/02/2024 09/04/2024 08/31/2024 09/04/2024 600.00
Vendor 48181 - CONSTRUCTION MATERIALS ENG INC Totals Invoices 1 $600.00
Vendor 50263 - JUDITH DANA
3471316 Water Use Reduction Rebates Paid by EFT #2060 08/23/2024 09/04/2024 08/31/2024 09/04/2024 750.00
Vendor 50263 - JUDITH DANA Totals Invoices 1 $750.00
Vendor 49533 - COLIN DANIEL
JUNE2024 Insurance Supplement Payable Paid by EFT #2061 08/22/2024 09/04/2024 09/30/2024 09/04/2024 13.90
Vendor 49533 - COLIN DANIEL Totals Invoices 1 $13.90
Vendor 48852 - ANDREW DORMAN
G3 EXAM REIMB 24 Dues - Memberships -
Certification
Paid by EFT #2062 08/22/2024 09/04/2024 08/31/2024 09/04/2024 295.00
Vendor 48852 - ANDREW DORMAN Totals Invoices 1 $295.00
Vendor 50264 - MARIA ECKSTROM
3114501 Clothes Washer Rebate Program Paid by EFT #2063 08/22/2024 09/04/2024 08/31/2024 09/04/2024 200.00
Vendor 50264 - MARIA ECKSTROM Totals Invoices 1 $200.00
Vendor 45227 - EMPIRE SAFETY & SUPPLY
0124922-IN Field, Shop & Safety Supplies
Inventory
Paid by EFT #2064 08/21/2024 09/04/2024 08/31/2024 09/04/2024 545.29
Vendor 45227 - EMPIRE SAFETY & SUPPLY Totals Invoices 1 $545.29
Vendor 49573 - EUROFINS TESTAMERICA
3800059452 Monitoring Paid by EFT #2065 08/07/2024 09/04/2024 08/31/2024 09/04/2024 40.00
3800059458 Monitoring Paid by EFT #2065 08/07/2024 09/04/2024 08/31/2024 09/04/2024 1,420.00
3800059478 Monitoring Paid by EFT #2065 08/08/2024 09/04/2024 08/31/2024 09/04/2024 80.00
3800059480 Monitoring Paid by EFT #2065 08/08/2024 09/04/2024 08/31/2024 09/04/2024 1,420.00
3800059483 Monitoring Paid by EFT #2065 08/08/2024 09/04/2024 08/31/2024 09/04/2024 1,420.00
3800059484 Monitoring Paid by EFT #2065 08/08/2024 09/04/2024 08/31/2024 09/04/2024 1,420.00
3800059829 Monitoring Paid by EFT #2065 08/12/2024 09/04/2024 08/31/2024 09/04/2024 40.00
3800060707 Monitoring Paid by EFT #2065 08/22/2024 09/04/2024 08/31/2024 09/04/2024 10.00
3800060710 Monitoring Paid by EFT #2065 08/22/2024 09/04/2024 08/31/2024 09/04/2024 705.00
3800060891 Monitoring Paid by EFT #2065 08/26/2024 09/04/2024 08/31/2024 09/04/2024 35.00
3800060897 Monitoring Paid by EFT #2065 08/26/2024 09/04/2024 08/31/2024 09/04/2024 105.00
Vendor 49573 - EUROFINS TESTAMERICA Totals Invoices 11 $6,695.00
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 3 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 14890 - FEDEX
8-598-76429 Postage Expenses Paid by EFT #2066 08/23/2024 09/04/2024 08/31/2024 09/04/2024 163.94
Vendor 14890 - FEDEX Totals Invoices 1 $163.94
Vendor 15000 - FISHER SCIENTIFIC
4669530 Laboratory Supplies Paid by EFT #2067 08/16/2024 09/04/2024 08/31/2024 09/04/2024 345.95
Vendor 15000 - FISHER SCIENTIFIC Totals Invoices 1 $345.95
Vendor 48402 - FLYERS ENERGY LLC
24-167244 Gasoline & Diesel Fuel Inventory Paid by EFT #2068 08/24/2024 09/04/2024 08/31/2024 09/04/2024 5,234.52
Vendor 48402 - FLYERS ENERGY LLC Totals Invoices 1 $5,234.52
Vendor 21116 - GANNETT NEVADA/UTAH LOCALIQ
0006567024 Keller BS & Paloma Well
Generator
Paid by EFT #2069 07/31/2024 09/04/2024 08/31/2024 09/04/2024 466.44
Vendor 21116 - GANNETT NEVADA/UTAH LOCALIQ Totals Invoices 1 $466.44
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC
24-03A Pipe - Covers & Manholes Paid by EFT #2070 08/08/2024 09/04/2024 08/31/2024 09/04/2024 75,147.50
24-03AR Pipe - Covers & Manholes
Retainage
Paid by EFT #2070 08/08/2024 09/04/2024 08/31/2024 09/04/2024 (3,757.37)
Vendor 41531 - GB GENERAL ENG CONTRACTOR INC Totals Invoices 2 $71,390.13
Vendor 49329 - GfG INSTRUMENTATION INC
INV-012732 Safety Equipment - Physicals Paid by EFT #2071 08/16/2024 09/04/2024 08/31/2024 09/04/2024 165.77
Vendor 49329 - GfG INSTRUMENTATION INC Totals Invoices 1 $165.77
Vendor 48140 - INTEGRITY LOCKSMITH
i41672 Other Supplies Paid by EFT #2072 08/20/2024 09/04/2024 08/31/2024 09/04/2024 143.22
Vendor 48140 - INTEGRITY LOCKSMITH Totals Invoices 1 $143.22
Vendor 49711 - IGOR ITKIN
2537302 Water Use Reduction Rebates Paid by EFT #2073 08/23/2024 09/04/2024 08/31/2024 09/04/2024 87.46
Vendor 49711 - IGOR ITKIN Totals Invoices 1 $87.46
Vendor 43694 - KIMBALL MIDWEST
102505113 Shop Supplies Paid by EFT #2074 08/14/2024 09/04/2024 08/31/2024 09/04/2024 147.26
Vendor 43694 - KIMBALL MIDWEST Totals Invoices 1 $147.26
Vendor 49210 - L N CURTIS & SONS
INV853749 Confined Space Rescue
Trailer/Equipment
Paid by EFT #2075 08/09/2024 09/04/2024 08/31/2024 09/04/2024 245.15
Vendor 49210 - L N CURTIS & SONS Totals Invoices 1 $245.15
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL
013771388 Buildings Paid by EFT #2076 08/21/2024 09/04/2024 08/31/2024 09/04/2024 150.00
Vendor 49725 - LAKESIDE TERMITE & PEST CONTROL Totals Invoices 1 $150.00
Vendor 49992 - MICHAEL LAMBERT
2720201-1 Clothes Washer Rebate Program Paid by EFT #2077 08/23/2024 09/04/2024 08/31/2024 09/04/2024 200.00
Vendor 49992 - MICHAEL LAMBERT Totals Invoices 1 $200.00
Vendor 22550 - LIBERTY UTILITIES
200008913952 724 Electricity Paid by EFT #2078 08/12/2024 09/04/2024 08/31/2024 09/04/2024 27.11
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 4 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
200008919124 724 Electricity Paid by EFT #2078 08/12/2024 09/04/2024 08/31/2024 09/04/2024 311.88
200008919298 724 Electricity Paid by EFT #2078 08/12/2024 09/04/2024 08/31/2024 09/04/2024 169.69
200008923183 724 Electricity Paid by EFT #2078 08/12/2024 09/04/2024 08/31/2024 09/04/2024 135.96
200008919389 724 Electricity Paid by EFT #2078 08/13/2024 09/04/2024 08/31/2024 09/04/2024 284.58
200008895860 724 Electricity Paid by EFT #2078 08/16/2024 09/04/2024 08/31/2024 09/04/2024 130.63
200008919454 724 Electricity Paid by EFT #2078 08/16/2024 09/04/2024 08/31/2024 09/04/2024 63.16
200008923498 724 Electricity Paid by EFT #2078 08/16/2024 09/04/2024 08/31/2024 09/04/2024 2,865.97
200008937290 724 Electricity Paid by EFT #2078 08/16/2024 09/04/2024 08/31/2024 09/04/2024 28.94
200008904043 824 Electricity Paid by EFT #2078 08/20/2024 09/04/2024 08/31/2024 09/04/2024 141.25
200008919538 824 Electricity Paid by EFT #2078 08/20/2024 09/04/2024 08/31/2024 09/04/2024 51.40
200008919603 824 Electricity Paid by EFT #2078 08/20/2024 09/04/2024 08/31/2024 09/04/2024 46.48
200008909257 724 Electricity Paid by EFT #2078 08/22/2024 09/04/2024 08/31/2024 09/04/2024 3,988.88
Vendor 22550 - LIBERTY UTILITIES Totals Invoices 13 $8,245.93
Vendor 47903 - LINDE GAS & EQUIPMENT INC
44651940 Shop Supplies Paid by EFT #2079 08/20/2024 09/04/2024 08/31/2024 09/04/2024 487.74
44651941 Small Tools Paid by EFT #2079 08/20/2024 09/04/2024 08/31/2024 09/04/2024 163.13
44651942 Small Tools Paid by EFT #2079 08/20/2024 09/04/2024 08/31/2024 09/04/2024 81.56
44679061 Shop Supplies Paid by EFT #2079 08/21/2024 09/04/2024 08/31/2024 09/04/2024 21.59
44720465 Shop Supplies Paid by EFT #2079 08/21/2024 09/04/2024 08/31/2024 09/04/2024 600.74
Vendor 47903 - LINDE GAS & EQUIPMENT INC Totals Invoices 5 $1,354.76
Vendor 19355 - NEWARK IN ONE
37366551 Buildings Paid by EFT #2080 08/21/2024 09/04/2024 08/31/2024 09/04/2024 258.19
Vendor 19355 - NEWARK IN ONE Totals Invoices 1 $258.19
Vendor 50265 - CARMEN PICKINGS
3328204 Clothes Washer Rebate Program Paid by EFT #2081 08/22/2024 09/04/2024 08/31/2024 09/04/2024 200.00
Vendor 50265 - CARMEN PICKINGS Totals Invoices 1 $200.00
Vendor 48684 - RS AMERICAS INC
9019764796 Instrumentation Inventory Paid by EFT #2082 08/22/2024 09/04/2024 08/31/2024 09/04/2024 3,478.60
Vendor 48684 - RS AMERICAS INC Totals Invoices 1 $3,478.60
Vendor 49555 - ANDREA SALAZAR
PER DIEM 090924 Travel - Meetings - Education Paid by EFT #2083 08/12/2024 09/04/2024 09/30/2024 09/04/2024 193.00
Vendor 49555 - ANDREA SALAZAR Totals Invoices 1 $193.00
Vendor 22620 - SIERRA SPRINGS
5152426 082424 Supplies Paid by EFT #2084 08/24/2024 09/04/2024 08/31/2024 09/04/2024 15.03
Vendor 22620 - SIERRA SPRINGS Totals Invoices 1 $15.03
Vendor 48735 - SILVER STATE ANALYTICAL LAB
LV318464 Monitoring Paid by EFT #2085 08/08/2024 09/04/2024 08/31/2024 09/04/2024 258.00
Vendor 48735 - SILVER STATE ANALYTICAL LAB Totals Invoices 1 $258.00
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 5 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
Vendor 48944 - CHRIS SKELLY
PER DIEM 092124 Travel - Meetings - Education Paid by EFT #2086 08/13/2024 09/04/2024 09/30/2024 09/04/2024 213.00
Vendor 48944 - CHRIS SKELLY Totals Invoices 1 $213.00
Vendor 50267 - GORDANA SKJERVEN
8115113 Water Use Reduction Rebates Paid by EFT #2087 08/29/2024 09/04/2024 08/31/2024 09/04/2024 750.00
Vendor 50267 - GORDANA SKJERVEN Totals Invoices 1 $750.00
Vendor 45168 - SOUTHWEST GAS
910000416139 824 Natural Gas Paid by EFT #2088 08/21/2024 09/04/2024 08/31/2024 09/04/2024 11.00
910000192416 824 Natural Gas Paid by EFT #2088 08/22/2024 09/04/2024 08/31/2024 09/04/2024 11.00
910000421501 824 Natural Gas Paid by EFT #2088 08/23/2024 09/04/2024 08/31/2024 09/04/2024 266.38
910000421502 824 Natural Gas Paid by EFT #2088 08/23/2024 09/04/2024 08/31/2024 09/04/2024 313.69
910000429959 824 Natural Gas Paid by EFT #2088 08/23/2024 09/04/2024 08/31/2024 09/04/2024 12.17
910000429960 824 Natural Gas Paid by EFT #2088 08/23/2024 09/04/2024 08/31/2024 09/04/2024 142.72
Vendor 45168 - SOUTHWEST GAS Totals Invoices 6 $756.96
Vendor 50062 - VINCENT STAGNARO
MILEAGE 082224 Travel - Meetings - Education Paid by EFT #2089 08/22/2024 09/04/2024 08/31/2024 09/04/2024 46.23
Vendor 50062 - VINCENT STAGNARO Totals Invoices 1 $46.23
Vendor 48560 - TAHOE POOL SERVICE
94188 Shop Supplies Paid by EFT #2090 08/22/2024 09/04/2024 08/31/2024 09/04/2024 70.14
Vendor 48560 - TAHOE POOL SERVICE Totals Invoices 1 $70.14
Vendor 40114 - TRPA
0004615 Regulatory Operating Permits Paid by EFT #2091 07/09/2024 09/04/2024 08/31/2024 09/04/2024 4,120.00
Vendor 40114 - TRPA Totals Invoices 1 $4,120.00
Vendor 49947 - CUST#593278 USABLUEBOOK
INV00444300 Wells Paid by EFT #2092 08/06/2024 09/04/2024 08/31/2024 09/04/2024 427.65
Vendor 49947 - CUST#593278 USABLUEBOOK Totals Invoices 1 $427.65
Vendor 44580 - VESTIS SERVICES LLC
5980225084 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 72.61
5980225085 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 38.41
5980225086 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 24.33
5980225087 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 15.48
5980225088 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 10.17
5980225089 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 15.14
5980225090 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 85.64
5980225091 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 63.60
5980225092 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 24.90
5980225093 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 4.64
5980225094 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 74.30
5980225095 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 95.56
5980225096 Uniform Payable Paid by EFT #2093 08/21/2024 09/04/2024 08/31/2024 09/04/2024 104.56
5980226969 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 71.63
5980226970 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 38.41
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 6 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount
5980226971 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 24.33
5980226974 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 15.48
5980226975 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 12.01
5980226976 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 15.14
5980226978 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 85.64
5980226979 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 63.60
5980226980 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 24.90
5980226982 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 4.64
5980226983 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 74.30
5980226985 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 95.56
5980226990 Uniform Payable Paid by EFT #2093 08/28/2024 09/04/2024 08/31/2024 09/04/2024 104.56
Vendor 44580 - VESTIS SERVICES LLC Totals Invoices 26 $1,259.54
Vendor 25700 - WEDCO INC
S100106428.001 Buildings Paid by EFT #2094 08/22/2024 09/04/2024 08/31/2024 09/04/2024 685.89
Vendor 25700 - WEDCO INC Totals Invoices 1 $685.89
Vendor 25850 - WESTERN NEVADA SUPPLY
31282328 Buildings Paid by EFT #2095 07/08/2024 09/04/2024 08/31/2024 09/04/2024 96.79
31358659 Buildings Paid by EFT #2095 07/24/2024 09/04/2024 08/31/2024 09/04/2024 7.46
31311186 Secondary Equipment Paid by EFT #2095 08/06/2024 09/04/2024 08/31/2024 09/04/2024 174.13
11393509 Shop Supplies Paid by EFT #2095 08/19/2024 09/04/2024 08/31/2024 09/04/2024 416.95
31369232 Shop Supplies Paid by EFT #2095 08/20/2024 09/04/2024 08/31/2024 09/04/2024 17.58
31390858 Buildings Paid by EFT #2095 08/20/2024 09/04/2024 08/31/2024 09/04/2024 83.36
11401759 Repair Clamps Inventory Paid by EFT #2095 08/22/2024 09/04/2024 08/31/2024 09/04/2024 1,345.54
31404703 Small Tools Paid by EFT #2095 08/23/2024 09/04/2024 08/31/2024 09/04/2024 78.99
Vendor 25850 - WESTERN NEVADA SUPPLY Totals Invoices 8 $2,220.80
Vendor 48781 - WORLD OIL REFINING
I500-01111606 Service Contracts Paid by EFT #2096 08/27/2024 09/04/2024 08/31/2024 09/04/2024 102.00
Vendor 48781 - WORLD OIL REFINING Totals Invoices 1 $102.00
Grand Totals Invoices 146 $476,301.44
Run by Erika Franco on 09/11/2024 11:49:54 AM Page 7 of 7
Payment of Claims
Payment Date Range 08/28/24 - 09/11/24
Report By Vendor - Invoice
Summary Listing
SOUTH TAHOE PUBLIC UTILITY DISTRICT
David Peterson, President BOARD MEMBERS Kelly Sheehan, Director
Nick Haven, Director Shane Romsos, Vice President Nick Exline, Director
Paul Hughes, General Manager Andrea Salazar, Chief Financial Officer
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
September 5, 2024
MINUTES
The South Tahoe Public Utility District Board of Directors met in a regular session, 2:00 p.m., at the
District Office, located at 1275 Meadow Crest Drive, South Lake Tahoe, California.
ROLL CALL: Board of Directors: Vice President Romsos, Directors Haven, Sheehan, Exline
Absent: President Peterson
Staff: Paul Hughes, Andrea Salazar, Ryan Jones, Melonie Guttry, Shannon Chandler, Julie Ryan, Chris
Stanley, Trevor Coolidge, Brent Goligoski, IV Jones, Lauren Benefield, Chris Skelly, Mark Seelos, Bren
Borley, Kyle Ostberg, Megan Colvey, Star Glaze, Ryan Lee, Shelly Thomsen, and Adrian Combes.
Guests: Chris Cefalu, Joel Henderson
1. PLEDGE OF ALLEGIANCE:
2. COMMENTS FROM THE PUBLIC: None
3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR: None
4. ADOPTION OF CONSENT CALENDAR:
Moved Haven/Second Exline/Peterson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline Yes to
approve the Consent Calendar as presented.
a. 2024 ASPHALT PATCHING AND TRENCH PAVING SERVICES
(Chris Stanley, Manager of Field Operations)
Authorized the General Manager to execute Change Order No. 3 to G.B. General Engineering
Contractor, Inc. in the amount of $30,500.
b. SECONDARY CLARIFIER NO. 1 REHABILITATION PROJECT
(Julie Ryan, Engineering Department Manager)
Approved Change Order No. 1 to T&S Construction Co., Inc., in the amount $63,973.63.
c. KELLER-HEAVENLY WATER SYSTEM IMPROVEMENTS PROJECT PHASE 3
(Trevor Coolidge, Senior Engineer)
REGULAR BOARD MEETING MINUTES: September 5, 2024 PAGE – 2
1) Approved Change Order No. 5 to White Rock Construction, Inc., in the amount of
$117,932.99; and 2) Authorized the General Manager to execute Change Order No. 5.
d. 2023 TANK COATING INSPECTIONS
(Brent Goligoski, Senior Engineer
(1) Approved Proposal from Bay Area Coating Consultants to amend existing Task Order No.
16 to perform tank coating inspection services in an amount not to exceed $14,165; and (2)
Authorized the General Manager to execute Amendment A to Task Order No. 16 with Bay
Area Coating Consultants.
e. BIJOU WASTEWATER PUMP STATION REHABILITATION PROJECT INSTALLMENT SALE AGREEMENT
(Andrea Salazar, Chief Financial Officer)
Approved Resolution 3285-24, the Installment Sale Agreement Resolution of the Board of
Directors of the South Tahoe Public Utility District for the Bijou Wastewater Pump Station
Rehabilitation Project.
f. RECEIVE AND FILE PAYMENT OF CLAIMS (Greg Dupree, Accounting Manager)
Received and filed Payment of Claims in the amount of $3,532,417.66
g. REGULAR BOARD MEETING MINUTES: August 15, 2024
(Melonie Guttry, Executive Services Manager/Clerk of the Board)
Approved August 15, 2024, Minutes
5. CONSENT ITEMS BROUGHT FORWARD FOR SEPARATE DISCUSSION/ACTION: None
6. ITEMS FOR BOARD ACTION:
a. Computerized Maintenance Management System Software Selection (Julie Ryan, Engineering
Department Manager and Chris Skelly, Information Technology Manager) – Julie Ryan provided details
regarding the Computerized Maintenance Management System Software Selection and
addressed questions form the Board. She acknowledged Bren Borley for her effective
negotiating skills in bringing the costs in-line with the budget.
Moved Sheehan/Second Exline /Peterson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to (1) Approve implementation of NEXGEN as our replacement Computerized
Maintenance Management System platform, and (2) Authorize the General Manager to
execute contract with NEXGEN in the amount $520,400.
b. Critical Well Pump and Motor Inventory (Mark Seelos, Water Resources Manager and Jeremy Rutherdale,
Field Operations Mechanical Technician Supervisor) – Mark Seelos provided details regarding the
Critical Well Pump Motor Inventory and addressed questions from the Board.
Moved Haven/Second Exline/Peterson Absent/Haven Yes/Romsos Yes/Sheehan Yes/Exline
Yes to (1) Authorize FlowServe to be the exclusive brand and sole source provider for
submersible pumps and motors installed in production wells with capacities of 1,000 gallons
per minute and greater; (2) Authorize staff to negotiate contract with FlowServe for the
purchase of inventory pumps and motors for critical supply wells in an amount not to exceed
$720,000.
REGULAR BOARD MEETING MINUTES: September 5, 2024 PAGE – 3
c. 1561 Grizzly Mountain Sewer Connection (Adrian Combes, Director of Operations and Ryan Lee, Customer
Service Manager) – This item was pulled from the Agenda at the request of the owner of 1561
Grizzly Mountain property.
7. STANDING AND AD-HOC COMMITTEES AND LIAISON REPORTS: None
8. BOARD MEMBER REPORTS:
Director Exline reported that the customer assistance program information was nice to see in the
local media recently. Paul Hughes added that the District will track utilization of this program to
see if modifications are needed in the future.
9. STAFF/ATTORNEY REPORTS:
Lauren Benefield provided a PowerPoint presentation regarding indoor water use study
participation and addressed questions form the Board.
10. GENERAL MANAGER REPORT:
Paul Hughes reported on several items:
● Interviews were held on Tuesday, September 3, for the Principal Engineer position and the
District had three excellent internal candidates. He announced that Megan Colvey was the
successful candidate for the position and will start in her new role very soon.
● The General Manager’s annual review will take place at the September 19, 2024, Board
meeting.
11. NOTICE OF PAST AND FUTURE MEETINGS/EVENTS
12. BREAK AND ADJOURN TO CLOSED SESSION: 2:35 p.m.
RECONVENE TO OPEN SESSION: 2:37 p.m.
a. Pursuant to Section 54956.9(d)(1) of the California Government code, Closed Session may be
held for conference with legal counsel regarding existing litigation: Yolo County Superior Court
Case CV 2021-1686, Alpine County vs. South Tahoe Public Utility District; et al.
No reportable Board Action.
ADJOURNMENT: 2:38 p.m.
_______________________________________
Shane Romsos, Board Vice President
South Tahoe Public Utility District
___________________________________________
Melonie Guttry, Executive Services Manager/
Clerk of the Board
South Tahoe Public Utility District
BOARD AGENDA ITEM 7a
TO: Board of Directors
FROM: Mark Seelos, Water Resources Manager
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Water Supply Master Plan
REQUESTED BOARD ACTION: (1) Approve the proposed Scope of Work by Carollo
Consultants for Phase 1 of the District’s Water Supply Master Plan; and (2) Authorize the
General Manager to execute Task Order No. 33 with Carollo Consultants in the amount
of $229,983.
DISCUSSION: The District’s Water Supply Master Plan is proposed to be developed in
three phases: Phase 1 will include data review, analysis, and development of water
supply alternatives; Phase 2 will focus on evaluating these alternatives; and Phase 3 will
involve finalizing the Master Plan and completing any necessary environmental
compliance.
At the August 15, 2024, meeting, the Board postponed the decision on Task Order No.
33 with Carollo Consultants for Phase 1 of the Water Supply Master Plan, citing concerns
about a perceived conflict of interest with the proposed project manager and the
scope of the environmental review for future project phases.
The Scope of Services for Task Order No. 33 remains unchanged from the August 15
meeting, except for the replacement of the previous project manager with Elisa
Garvey, Ph.D., P.E., an environmental engineer with extensive experience in water
resources master planning and water treatment.
The Board also raised concerns about the proposed CEQA/environmental review
process for subsequent task orders. Staff will collaborate with the consultant to develop
an appropriate environmental review strategy following Phase 2, to be presented to the
Board for approval in October 2025, along with the Phase 3 Task Order.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
Mark Seelos
September 19, 2024
Page 2
SCHEDULE: September 2024-June 2025
COSTS: $229,983
ACCOUNT NO: 20.30.4405
BUDGETED AMOUNT AVAILABLE: $155,593
ATTACHMENTS: Scope of Services; Fee Estimate
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
PAGE 1 of 3
pw:\\IO-PW-INT.carollo.local:Carollo\Documents\Client\CA\STPUD\_Proposals\Water Supply MP\Docs\STPUD Water Supply Master Plan
SOW.docx
WATER SYSTEM MASTER PLAN
South Tahoe Public Utility District
Project Task Order No. 1
Scope of Services
Task 1 – Data Review and Analysis
Task 1.1 – Kickoff Meeting
Carollo will conduct a kickoff meeting to discuss project objectives, scope, schedule, budget, and requested
data. All critical Carollo team staff and key District staff will attend. The meeting is intended to be in person with
virtual options.
Task 1.2 – Review Existing Water Demand Assessments
Carollo will review the existing project background data, reports, and other pertinent information relative to
water demands.
Task 1.3 – Establish Water Demands
In conjunction with the existing reports and background information, Carollo will summarize the existing
and projected demand conditions. Demand scenarios such as average day demand (ADD), maximum day
demand (MDD), and peak hour demands (PHD) for existing and projected growth scenarios will be
documented. Peaking factors for ADD to MDD and PHD scenarios will be summarized. If desired by the
District and available, Carollo could also use geocoded water meter billing data, including advanced metering
infrastructure (AMI) data, to develop customized diurnal patterns and calculate customer base demands that
could be used in a model update.
Task 1.4 – Review and Prioritize Existing Distribution System Deficits
Based on discussions with District staff, and existing knowledge, Carollo will summarize the existing supply
and distribution systems, identifying known deficiencies and establishing prioritization of the deficits to be
addressed.
Task 1.5 – Deficiency Review and Prioritization Workshop
Carollo will conduct a workshop with District staff to review the system deficiencies and finalize the prioritization.
The meeting is intended to be in person with virtual options.
Task 1.6 – Regulatory Review Analysis
Carollo will compile and review the existing and anticipated water quality regulations and how they may impact the
District’s system. Carollo will provide a summary memo to document the findings.
Task 1.7 – Existing System Summary and Demands Technical Memorandum
Carollo will develop a TM that summarizes the existing system and water demands.
PAGE 2 of 3
Task 1.8 – Convene Stakeholder Advisory Group
Carollo will assist the District in identifying and reaching out to members of the Stakeholder Advisory Group
(SAG).
Task 1.9 –Bi‑weekly Progress Meetings
Carollo will conduct bi-weekly progress meetings via Microsoft Teams. The progress meetings will discuss
project issues, schedule, and any other relevant and pressing issues.
TASK 1 DELIVERABLES
■ Meeting Agenda, Minutes, Action Items, and Decision Logs
■ Regulatory Review Memo
■ Existing System Summary and Demands TM
TASK 1 ASSUMPTIONS
■ District will provide all relevant water demand assessments
■ Development of customized diurnal patterns is a potential scope enhancement and is not included in the
hours estimate.
■ District review period of 3 weeks on each deliverable.
■ In-person workshop
■ In-person kickoff meeting
■ Virtual bi-weekly meetings
Task 2 – Develop Water Supply Alternatives
Task 2.1 – Develop Evaluation Criteria
Based on previous reports, District standards, and collaboration with District staff, Carollo will
develop hydraulic, operational, and water quality evaluation criteria. The criteria will include, but
not be limited to, system pressure, head loss, storage volumes, peaking factors, chlorine
residual, and others yet to be defined. Carollo will work closely with District staff to develop a
comprehensive list of evaluation criteria to be used in the system evaluation and capital
improvement programming.
Task 2.2 – Develop Overall Supply Alternatives
Carollo will summarize all of the water supply alternatives.
Task 2.2.1 – Groundwater Supply Options
In collaboration with District staff, Carollo will identify up to four groundwater
supply options. At a minimum, the options will consist of new wells, upsizing
existing wells, wellhead treatment, and centralized treatment.
Task 2.2.2 – Surface Water Supply Options
The District’s pending surface water rights application has four potential locations
identified for surface water diversion from Lake Tahoe. Carollo will use these four
locations to develop the improvements needed to incorporate surface water into
the District’s system.
Task 2.3 - Alternatives Identification Workshop
PAGE 3 of 3
Carollo will conduct a workshop with District staff to review the evaluation criteria and the identified alternatives.
The meeting is intended to be in person with virtual options.
Task 2.4 – Evaluation Criteria and Alternatives Technical Memorandum
Carollo will develop a TM that summarizes the evaluation criteria and the identified water
supply alternatives.
Task 2.5 - SAG Workshop
Carollo will conduct a workshop with District staff and the SAG to review the evaluation criteria and the identified
alternatives. The meeting is intended to be in person with virtual options.
Task 2.6 –Bi‑weekly Progress Meetings
Carollo will conduct bi-weekly progress meetings via Microsoft Teams. The progress meetings will discuss
project issues, schedule, and any other relevant and pressing issues.
TASK 2 DELIVERABLES
■ Meeting Agenda, Minutes, Action Items, and Decision Logs
■ Evaluation Criteria and Alternatives Identification TM
TASK 2 ASSUMPTIONS
■ Up to 4 groundwater options will be evaluated.
■ Up to 4 potential surface water diversion locations will be evaluated.
■ District review period of 3 weeks on each deliverable.
■ In-person workshop
■ Virtual bi-weekly meetings
South Tahoe Public Utility District
Water Supply Master Plan
Fee Estimate
Task Description Je
f
f
Ri
l
e
y
(C
o
s
t
Es
t
i
m
a
t
i
n
g
)
Te
c
h
n
i
c
i
a
n
(G
I
S
)
Wo
r
d
Pr
o
c
e
s
s
i
n
g
To
t
a
l
Ca
r
o
l
l
o
Ho
u
r
s
Hydrogeology Environmental
Be
v
e
r
l
y
Ha
n
n
(P
r
i
n
c
i
p
a
l
-
I
n
-
Ch
a
r
g
e
)
El
i
s
s
a
Ga
r
v
e
y
(P
r
o
j
e
c
t
Ma
n
a
g
e
r
)
Co
r
a
l
Ta
y
l
o
r
(P
r
o
j
e
c
t
En
g
i
n
e
e
r
)
Ry
a
n
Or
g
i
l
l
(C
o
n
v
e
y
a
n
c
e
an
d
Tr
a
n
s
m
i
s
s
i
o
n
)
)
Mi
k
e
Dr
u
c
k
e
r
(G
r
o
u
n
d
w
a
t
e
r
We
l
l
s
)
Ti
m
Lo
p
e
r
(Q
A
/
Q
C
)
To
m
Gi
l
l
o
g
l
y
(W
a
t
e
r
Tr
e
a
t
m
e
n
t
)
St
a
f
f
En
g
i
n
e
e
r
(E
n
g
i
n
e
e
r
i
n
g
Su
p
p
o
r
t
)
Carollo Labor PECE La
b
o
r
+ PE
C
E
To
t
a
l
UE
S
Ho
u
r
s
To
t
a
l
UE
S
Fe
e
To
t
a
l
As
c
e
n
t
Ho
u
r
s
To
t
a
l
As
c
e
n
t
Fe
e
Total Subs Total ODCs Estimated Fee
$337 $337 $232 $285 $232 $337 $374 $232 $232 $175 $155 $15.60
Task 1 - Data Review and Analysis 13 34 60 36 10 2 4 148 0 12 6 325 $81,900 $5,070 $86,970 8 $1,600 $-$-$1,600 $2,600 $89,830
Task 1.1 - Kickoff Meeting 4 4 4 4 0 0 0 0 0 0 0 16 $4,800 $250 $5,050 8 $1,600 0 $-$1,600 $2,100 $7,360
Task 1.2 - Review Existing Water Demand Assessments 1 4 8 2 2 0 2 24 0 0 0 43 $10,900 $671 $11,571 0 $-0 $-$-$-$11,571
Task 1.3 - Establish Water Demands 1 2 8 8 0 0 0 32 0 0 0 51 $12,600 $796 $13,396 0 $-0 $-$-$-$13,396
Task 1.4 - Review and Prioritize Existing Distribution System Deficits 0 2 8 8 4 0 0 24 0 0 0 46 $11,300 $718 $12,018 0 $-0 $-$-$-$12,018
task 1.5 - Deficiency Review and Prioritization Workshop 4 4 4 4 0 0 0 8 0 0 0 24 $6,600 $374 $6,974 0 $-0 $-$-$500 $7,524
Task 1.6 - Regulatory Review and Analysis 1 2 8 0 2 0 2 24 0 0 0 39 $9,600 $608 $10,208 0 $-0 $-$-$-$10,208
Task 1.7 - Existing System Summary and Demands Technical Memorandum 2 4 8 2 2 2 0 24 0 12 6 62 $14,200 $967 $15,167 0 $-0 $-$-$-$15,167
Task 1.8 - Convene Stakeholder Advisory Group 0 4 4 0 0 0 0 4 0 0 0 12 $3,200 $187 $3,387 0 $-0 $-$-$-$3,387
Task 1.9 - Bi-weekly meetings 0 8 8 8 0 0 0 8 0 0 0 32 $8,700 $499 $9,199 0 $-0 $-$-$-$9,199
Task 2 - Develop Water Supply Alternatives 14 38 62 46 35 2 39 144 8 44 6 438 $112,200 $6,833 $119,033 110 $18,200 $-$-$18,200 $19,200 $140,153
Task 2.1 - Develop Evaluation Criteria 2 4 6 4 4 0 4 8 0 4 0 36 $9,500 $562 $10,062 0 $-0 $-$-$-$10,062
Task 2.2 - Develop Overall Supply Alternatives 2 8 18 12 8 0 8 40 0 20 0 116 $28,600 $1,810 $30,410 0 $-0 $-$-$-$30,410
Task 2.2.1 - Groundwater Supply Options 0 2 6 6 8 0 4 24 4 4 0 58 $14,300 $905 $15,205 54 $8,900 0 $-$8,900 $8,900 $24,995
Task 2.2.2 - Surface Water Supply Options 0 2 6 6 0 0 8 24 4 4 0 54 $14,000 $842 $14,842 20 $3,400 0 $-$3,400 $3,400 $18,582
Task 2.3 - Alternatives Identification Workshop 4 4 4 4 4 0 4 8 0 0 0 32 $9,000 $499 $9,499 12 $2,200 0 $-$2,200 $3,200 $13,019
Task 2.4 - Evaluation Criteria and Alternatives Technical Memorandum 2 4 8 2 2 2 2 24 0 12 6 64 $14,900 $998 $15,898 24 $3,700 0 $-$3,700 $3,700 $19,968
Task 2.5 - SAG Workshop 4 4 4 4 4 0 4 8 0 0 0 32 $9,000 $499 $9,499 0 $-0 $-$-$-$9,499
Task 2.6 - Bi-weekly meetings 0 10 10 8 5 0 5 8 0 0 0 46 $12,900 $718 $13,618 0 $-0 $-$-$-$13,618
Total Hours and Fee 27 72 122 82 45 4 43 292 8 56 12 763 $194,100 $11,903 $206,003 118 $19,800 0 $-$19,800 $21,800 $229,983
Notes:
(1) Direct expenses include mileage travelling to/from meetings at IRS Federal Rate, travel costs, and Project Equipment and Communication Expense billed at $15.00 per hour.
BOARD AGENDA ITEM 7b
TO: Board of Directors
FROM: Cliff Bartlett, Fleet/Equipment Supervisor
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Purchase replacement truck equipped with valve exercising
equipment
REQUESTED BOARD ACTION: Approve the purchase for a Ford F550 Flatbed equipped
with Wachs valve exercising and maintenance system from MME Corporation through
Sourcewell competitive bidding program for $199,861.06 (Contract #032824-RTG).
DISCUSSION: The District is starting a new critical asset management program for valve
exercising. There are more than 6,000 water valves in our system and many more in the
sewer system for the force mains. A good valve exercising is critical to ongoing
dependable operation of the systems because it ensures that our valves are working
when we need them which is usually during an emergency. Industry standard is to
exercise valves once every five years. A 6-inch valve requires 20 turns with a valve key
to close and open and for every inch in diameter of the valve adds 3 turns to open and
close. For example, a 12-inch valve will take 38 turns to close and open.
Most valves do not turn easily and will take two people with handle extensions to turn
them. This unit is equipped with a small hydro-excavation unit to clean out valve cans
and uses a mechanism to exercise the valves. It also is equipped with GPS that will be
helpful in updating our maps with actual valve locations. With this unit, the operator
enters all the information of the valve, location, line size, and it will store the information
and measure the torque to close and open the valve so that the next time it’s used on
the valve the operator will be able to compare the information to determine the
condition.
Staff researched if there were any equivalent electric or hybrid vehicles that could be
used for this equipment and there is nothing available at this time. This unit will make the
valve exercising program efficient by collecting data for the asset management
program and will ease the wear and tear on our operators. Staff recommends moving
forward with this purchase to kick-off the valve exercising program.
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
Cliff Bartlett
September 19, 2024
Page 2
SCHEDULE: Upon Approval
COSTS: $199,861.06
ACCOUNT NO: 20.28.8458, 20.28.8525, 20.24.8442
BUDGETED AMOUNT AVAILABLE: $144,000
ATTACHMENTS: Quote
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
Date Prepared:8/26/2024
Vendor Phone:
Participating Agency:
Agency Phone:
62,895.00$
1.50%(943.43)$
61,951.58$
-$
119,325.46$
-$
-$
-$
-$
-$
15,861.74$
80.00$
2,642.28$
199,861.06$
1
199,861.06$
Government Grant/Assistance:
State Applicable Sales Tax:
Doc Fee
Ford F-550 Jetter Body
12' CES Flatbed with Options
Total Participating Agency CAPEX:
Quantity Ordered:
Rush Truck Center
State Applicable Fees:
Sales Price Per Unit:
Vendor:
Contact for Vendor:
Participating Agency #:
Agency Contact:
Product Dscription:
OEM Chassis MSRP:
Unit Price before Upfit
Expected Floorplan Expense:
Freight to End User:
Additonal Incentives/Credits:
Sourcwell Contract Number: 032824-RTG
Remit P.O.s To: munisales@rushenterprises.com
Rush Care Service Subscription:
Extended Warranty:
Wachs Sincle Turner alve Maintenance Skid with Options
Sourcewell Discount:
Cliff Bartlett (530) 318-9954
South Tahoe Utility District54581
(830) 302-5219Colton Kruse
Upfit:
BOARD AGENDA ITEM 13a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Public Employee Evaluation – General Manager
REQUESTED BOARD ACTION: Conduct Annual Evaluation Process
DISCUSSION: Pursuant to Section 54957 of the California Government Code, Closed
Session may be held regarding public employee evaluation for unrepresented
employee position - General Manager.
SCHEDULE:
COSTS:
ACCOUNT NO:
BUDGETED AMOUNT AVAILABLE:
ATTACHMENTS:
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
BOARD AGENDA ITEM 13b
TO: Board of Directors
FROM: Paul Hughes, General Manager
Liz Kauffman, Human Resources Director
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Closed Session – Union Memorandum of Understanding
Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with Stationary Engineers, Local 39.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; Liz Kauffman, Human Resources
Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
BOARD AGENDA ITEM 13c
TO: Board of Directors
FROM: Paul Hughes, General Manager
Liz Kauffman, Human Resources Director
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: Closed Session –Management Group Memorandum of
Understanding Contract Negotiations
REQUESTED BOARD ACTION: Direct Staff
DISCUSSION: Pursuant to Government Code Section 54957.6(a)/Conference with Labor
Negotiators re: Memorandum of Understanding with the Management Group.
Present at this Closed Session will be Agency Negotiators: Paul Hughes, General
Manager; Andrea Salazar, Chief Financial Officer; and Liz Kauffman, Human Resources
Director.
SCHEDULE: N/A
COSTS: N/A
ACCOUNT NO: N/A
BUDGETED AMOUNT AVAILABLE: N/A
ATTACHMENTS: N/A
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline
BOARD AGENDA ITEM 14a
TO: Board of Directors
FROM: Liz Kauffman, Human Resources Director
MEETING DATE: September 19, 2024
ITEM – PROJECT NAME: General Manager Salary
REQUESTED BOARD ACTION: Approve the General Manager’s Salary for 2024-2025
Contract year effective August 15, 2024.
DISCUSSION: The Board met with Paul Hughes, General Manager, to conduct an
annual performance evaluation. The Contract for the General Manager provides
eligibility for a merit increase to the next step in the salary range on an annual basis, as
approved by the Board of Directors and based upon satisfactory performance.
The current Contract states that on an annual basis, the General Manager will be
eligible for a potential merit increase to the next step in the salary range, as approved
by the Board of Directors and based on satisfactory performance. The next step in the
salary range is Step D of the Management Salary Schedule, $23,898.34 per month,
$286,780.10 annually.
SCHEDULE: Upon approval, notify payroll of salary adjustment retroactive to August 15,
2024.
COSTS: $23,898.34/month
ACCOUNT NO: 1040-4101; 2040-4101
BUDGETED AMOUNT AVAILABLE: $462,302
ATTACHMENTS:
___________________________________________________________________________________
CONCURRENCE WITH REQUESTED ACTION: CATEGORY: Sewer/Water
GENERAL MANAGER: YES NO
CHIEF FINANCIAL OFFICER: YES NO
General Manager
Paul Hughes
Directors
Nick Haven
Shane Romsos
David Peterson
Kelly Sheehan
Nick Exline