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AP 03-03-05SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" REGULAR BOARD MEETING AGENDA Thursday, March 3, 2005 2:00 P.M. City Council Chambers 1900 Lake Tahoe Boulevard, South Lake Tahoe, California Richard Solbrig, General Manager Eric W. Schafer, President James R. Jones, Director Paul Sciuto, Assistant Manager BOARD MEMBERS Duane Wallace, Vice President Mary Lou Mosbacher, Director Tom Comte, Director 1. CALL TO ORDER REGULAR MEETING — PLEDGE OF ALLEGIANCE 2. COMMENTS FROM THE AUDIENCE (Short non - agenda items that are within the subject matter jurisdiction of the District. Five - minute limit. No action will be taken.) 3. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR 4. ADOPTION OF CONSENT CALENDAR (Any item can be discussed and considered separately upon request.) 5. CONSENT ITEMS BROUGHT FORWARD FOR ACTION / DISCUSSION 6. ITEMS FOR BOARD ACTION REQUESTED BOARD ACTION a. Sludge Handling Facilities and Odor Control Package (Jim Hoggatt) Authorize Staff to Reduce the Retainage from 10% to 5% of the Total Contract Amount b. Payment of Claims Approve Payment in the Amount of $478,892.14 REGULAR BOARD MEETING AGENDA - MARCH 3, 2005 PAGE - 2 m BOARD MEMBER STANDING COMMITTEE REPORTS Executive Committee (Schafer / Wallace) Finance Committee (VVallace / Schafer) Water & Wastewater Operations Committee (Jones / Comte) Planning Committee (Mosbacher / Schafer) = BOARD MEMBER AD HOC COMMITTEE REPORTS Building Ad Hoc Committee (Mosbacher / Jones) Management Negotiations Ad Hoc Committee (Jones / Comte) 9. BOARD MEMBER REPORTS 10. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT 11. 12. 13. 14. GENERAL MANAGER REPORTS (Topics of discussion will include the following:) a. Wastewater Treatment Plant Process Update STAFF REPORTS NOTICE OF PAST AND FUTURE MEETINGS I EVENTS Past Meetings I Events 02/14/05 - 02/18/05 -ACWA Conference & MTBE Coalition 02/22/05 - ACWA California Water Blueprint Task Force Meeting 02/23~05 - Building Ad Hoc Committee Meeting 02/28/05 - Operations Committee Meeting Future Meetings I Events 03/07/05 - 03/09/05 - MTBE Coalition Group Meeting & American Municipal Water Works 03/09/05 - 03/09/05 - 03/09/05 - 03/09/05 - 03/10/05 - 03/11/05 - 03/15/05 - 03/17/05 - Meeting in Washington D.C. 9:00 a.m. - El Dorado County Water Purveyors Meeting in Shingle Springs 8:30 a.m. - Finance Committee Meeting at District Office 4:00 p.m. - Lahontan Regular Board Meeting at City Council Chambers 9:00 a.m. - Finance Committee Meeting Continued at District Office 8:30 a.m. - Lahontan Meeting Continued at City Council Chambers 3:30 p.m. - Management Negotiations Ad Hoc Committee Meeting at District 11:00 a.m. - Management Negotiations Ad Hoc Committee Meeting at District 2:00 p.m. - STPUD Regular Board Meeting at City Council Chambers CLOSED SESSION Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation (One Case) Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. CIV S-02-0238 MCE JFM REGULAR BOARD MEETING AGENDA - MARCH 3, 2005 PAGE - 3 15. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Beth Jett/Kendall Pearce Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators -Agency Negotiators: General Manager, Management Negotiations Ad Hoc Committee, Board of Directors Employee Organization: Management Unit ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 16. ADJOURNMENT (To the next regular meeting, March 17, 2005, 2:00 p.m.) The South Tahoe Public Utility District Board of Directors regularly meets the first and third Thursday of each month. A complete agenda packet, including all backup information is available for review at the meeting and at the District office during the hours of 8:00 a.m. - 5:00 p.m., Monday through Friday. Items on this agenda are numbered for identification purposes only and will not necessarily be considered in the order in which they appear on the agenda. Designated times are for particular items only. Public Hearings will not be called to order prior to the time specified. Public participation is encouraged. Public comments on items appearing on the agenda will be taken at the same time the agenda items are heard; comments should be brief and directed to the specifics of the item being considered. Comments on items not on the agenda can be heard during "Comments from the Audience;" however, action cannot be taken on items not on the agenda. Please provide the Clerk of the Board with a copy of all written material presented at the meeting. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the District's public meetings. If particular accommodations for the disabled are needed (i.e., disability-related aids, or other services), please contact the Clerk of the Board at 530.544.6474, extension 203, at least 24 hours in advance of the meeting. CONSENT CALENDAR MARCH 3, 2005 ITEMS New Phone System Contract (Carol Swain) REQUESTED ACTION Authorize Staff to Negotiate Contract for a Telecommunications System Sludge Handling Facilities and Odor Control Package (Jim Hoggatt) Approve Change Order No. 6 to Pacific Mechanical Corporation in the Amount of $34,654.30 Snowshoe Thompson No. 1 Pipeline (Jim Hoggatt) Approve Task Order No. 12 to Kennedy/Jenks Consultants for Design Services in the Amount of $1 O4,0OO Selection of Financial Statement Auditor (Rhonda McFarlane) Authorize Entering into a Contract with Grant Thornton LLP to Provide Annual Financial Statement Audit Services Regular Board Meeting Minutes: January 20, 2005 (Kathy Sharp) Approve Minutes Regular Board Meeting Minutes: February 3, 2005 (Kathy Sharp) Approve Minutes Regular Board Meeting Minutes: February 17, 2005 (Kathy Sharp) Approve Minutes South Tahoe Public Utility District · 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150 Phone 530.544.6474 · Facsimile 530.541.0614 · www.stpud.us South Tahoe Public Utility District General Manager FJchard H. Solbrig Dil-ecCof$ Tom Com~ James IL Jones Mat3/Lou Mos~acher Duane Wallace EHc 5cha~er 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 544-6474 ° Fax 530 541-0614 ° www. stpud.us BOARD AGENDA ITEM NO. 4.a TO: Board of Directors FROM: Carol Swain, Information Systems Manager MEETING DATE: March 3, 2005 ITEM - PROJECT NAME: New Phone System Contract REQUESTED BOARD ACTION: Authorize staff to negotiate contract for a telecommunications system. DISCUSSION: The Board authorized staff to advertise for proposals for a new telecommunications system on November 4, 2004. Request for Proposals to seven vendors were sent out and the District received proposals from four of them. After evaluation of the proposals plus product demos and telephone interviews of current users of the systems, staff has selected a Mitel 3300 system provided by ProLogic Communications, Inc. Therefore, staff is requesting Board authorization to proceed with negotiation of a contract for lease/purchase, implementation, training, relocation to new buildings, and maintenance of Mitel 3300 telecommunications system with ProLogic Communications, Inc. SCHEDULE: Negotiate contract and site survey March 2005, system implementation April - June 2005. COSTS: Approximately $65,000 + -$15,500 interest. Project would be financed with a lease/purchase over five to ten years. ACCOUNT NO: 1039-6709 and 1039-6710 (debt service) BUDGETED AMOUNT REMAINING: $533,500 + $372,036 ATTACHMENTS: Executive Summary from ProLogic's submitted proposal, ProLogic company history. Financial statements available upon request. CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /~L'JL, t~ NO NO CATEGORY: General Prologic Communications, Inc. Response to RFP by South Tahoe Public Utility District Executive Summary ProLogic Communications appreciates the opportunity to respond to South Tahoe Public Utility District's need for a new, networked communications system to meet the current and future requirements of the organization. We have designed a Mitel Networks solution that meets or exceeds all of the requirements stated in the RFP. It will provide your organization with a simple, clear growth plan using products with the highest level of proven reliability. ProLogic will also provide ongoing service and support consistent with its ranking at the top of independent surveys of customer service. Mite13300 ICP The 3300 ICP is a feature-rich Internet Protocol PBX platform, which has evolved from Mitel's 30 years of industry leadership in call control and user-friendly desktop devices. Through an ambitious program that began over five years ago, Mitel Networks has ported over the 800+ Mitel SX-2000 (our flagship TDM PABX) features, including station, attendant, administration, diagnostic and networking features, to the 3300 ICP platform. The 3300 ICP will provide the call control for all of the analog and digital stations as required by the RFP and will provide the most advanced IP capabilities as the needs arise in the future. This means that the South Tahoe Public Utility District can safely migrate to an IP converged voice, video and data solution without sacrificing the call control flexibility that is inherent in today's most advanced legacy TDM switching platforms, like the Mitel SX-2000. Mitel Express Messenger Voicemail The Mitel Express Messenger Voicemail system included in the South Tahoe Public Utility District proposal will provide a very robust, cost-effective, integrated solution. The single point of management for both the 3300 ICP and voicemail system will make the solution very easy to manage going forward. The voicemail system includes 20 ports, 450 hours, and 100 mailboxes and is easily expandable to 30 ports and 750 mailboxes as required. Additionally, the Advanced Voicemail system wide option would allow advanced voicemail features to any or all users. ¥oicemail messages could be forwarded to the users email inbox. Calls may be recorded by simply pushing a feature key on the phone and stored in the user's mailbox. The personal contacts feature will allow each user to offer a caller other options such as connecting to a cell phone or other number as desired before leaving a message. Mitel Call Accountine The Mitei Call Accounting solution will provide South Tahoe Public Utility District with all of the required reporting capabilities. The Call Accounting solution was created based on the award it's about ProLogic winning Mitel 6110 Contact Center Solution and provides a very feature rich, web based solution that will provide a very easy to use interface for all of the reporting needs. Mitel 6110 Contact Center Management The South Tahoe Public Utility District call center could be monitored and managed by the Mitel 6110 Contact Center Management (CCM) suite of tools. The 6110 CCM provides forecasting of agents based on historical data, real time monitoring of agent activity, and historical reporting on all elements of the call center. The real time collection of all PBX call records will allow reporting on all system users. ProLogic Communications~ Inc. Support Should South Tahoe Public Utility District experience a system failure, ProLogic is prepared to react and respond based on the type of failure experienced. ProLogic maintains a Technical Assistance Center (TAC) with the capability to manage and provide remote technical support on all of the City's equipment. Should any of the Mitel Networks systems be destroyed (by fire, flood, terrorist activity, etc.), a replacement system will be on site within 24 hours. In addition, standby systems, which could be installed temporarily, are kept on-site in both our Sacramento and Dublin offices. Normal service and support calls will be answered immediately and then routed to the appropriate certified technician. The designated TAC technician will then investigate the problem or issue, and in most cases remotely access the designated PBX to fix the problem. If the problem cannot be resolved remotely, Prologic will dispatch a certified technician to the site from either our Sacramento or Dublin office. Prologic Communications Inc. Experience At ProLogic we are very proud of our successful track record in deploying digital PBXs and Voice Over IP (VolP) systems. As Intemet Protocol (IP) based networks emerged, Mitel Networks became a recognized leader in the converged world of IP/PBXs, and the strategic partnership in solutions development between ProLogic and Mitel, which was already significant, expanded and became even more important. As a Platinum Elite VAR, ProLogic must maintain the resources and certified staff required by Mitel to install and maintain their most sophisticated systems. Not only does ProLogic qualify for this status, in two of the past three years we were chosen from over 600 VARs in North America to receive the prestigious "Visionary Award" at Mitel's annual Dealers' Conference. ProLogic is highly respected by Mitel for both the volume and the expertise we have shown in converged VolP MN3300 sales. We are one of Mitel's largest and longest serving MN3300 VARs. In Conclusion We believe our proposal of the Mitel 3300 ICP, the Express Messenger voicemail system, and all of the accompanying applications will provide South Tahoe Public Utility District with the best possible combination. You will be selecting the best networking PBX platform, known for it's tremendous reliability and ease of use. You will be supported by the top ranked Mitel service and support organization in the U.S., with extensive experience in implementing networked solutions in a wide range of organizations. This decision will also position South Tahoe Public Utility District with a solution that offers superior migration to future technologies. We look forward to the opportunity to work with you. it's about About ProLogic Communications: Founded in 1993 in conjunction with a retail wireless communications company, ProLogic Communications, Inc. was reorganized in 1998 with an undiluted focus on solving the voice and data network management problems of mid-sized businesses see 'king to take advantage of the exciting convergence of voice and data technologies. ProLogic is now is a full-service teleconm~unications and data systems solutions provider, strategically positioned to absorb and deploy this emerging technology as it evolves. With offices in Sacramento and Dublin, we focus on the Northern California and Nevada markets, but we also manage several national accounts with sites in over 50 cities across the United States. We offer the industry's most advanced and proven portfolio of VolP solutions. Partnering with Mitel Networks, Prologic is now recognized as a leader in the emerging VolP market. To truly excel in our industry it is not sufficient to merely understand the technology that is sold and installed today, it is also important to tmderstand how it is going to evolve. The point here is not simply to get a head start with new products before they arrive, although that is always advantageous. The real point is to design and deliver solutions today that will be enhanced by tomorrow's tectmology rather than be rendered obsolete by it. Equally important is the willingness and ability to "see" and then test how different products available today can work together in previously unseen ways to create new solutions. At ProLogic, we are not only willing and able, we are excited by the challenge. There is no need to take our word for this. To rec%mize the gowing importance of this sort of technological vision, Mitel created a new award to be given at its annual Dealer's Forum to the most deserving VAR for the preceding year. To date, this prestigious "Visionary Award" has been awarded three times. Out ora field of over 600 VARs, ProLogic has won it twice. In addition, since 1999 with the establishment of the Platinum Elite VAR program, the highest tier of Mitel dealers, Mitel has commissioned an independent research group to conduct a customer satisfaction survey of all the Platinum Elite VAR's in North America. In the first survey ProLogic ranked 2? overall with a rating of 91.07 out of 100. Not bad, but the following year we ranked #1, with a rating of 98.984, and we have remained at or near the top ever since. In spite of the difficult economic climate that has faced the technology sector for the past four years, ProLogic has maintained a consistent and healthy rate of financial growth. In 2000, recognizing the significant capital expenditure cutbacks looming in the private sector, ProLogic implemented a conscious strategy to become an expert in the design and delivery of voice/data solutions for public educational institutions in California. We believed these colleges and school districts possessed both the need and the funding for the solutions we had to offer. We were right, and this strategy has proven win-win for the schools we have partnered with and for our company. Similarly, we have developed significant expertise with municipalities and health care providers, which, like school districts, require cost-effective, state-of-the-art voice and data management in a mission-critical environment. We will gladly provide references as requested. Enclosed are our financial results, complete and approved by our CPA through the second quarter of 2004, the most current quarter available. Our YTD income statement reflects the lingering effects of a stagnant technology sector, and our balance sheet reflects the result of nearly $1 million in payments to repurchase the stock of a deceased co-founder to ensure our continued control of the company. Despite these financial challenges, ProLo~c remains vital and strong, and as committed as ever to our goals of superior customer service and technological excellence. South Tahoe Public Utility District General Manager Richard H. 9olbrig Directors Tom Corn'r~ Jarne~ I~ Jon~s Mary Lou Mo~bach~r Puane Wallac~ Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe ° CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614, www. stpud.us BOARD AGENDA ITEM NO. 4.b TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: March 3, 2005 ITEM - PROJECT NAME: Sludge Handling Facilities and Odor Control Package REQUESTED BOARD ACTION: Approve Change Order No. 6 to Pacific Mechanical Corporation in the amount of $34,654.30. DISCUSSION: The itemized parts of Change Order No. 6 are as follows: Part A, in the amount of $6,738.75, is for the ¼-inch piping for the fog nozzles on conveyors 3, 4a, 4b, 5a, and 5b, that was not part of original contract. Parts B, C and O, in the amounts of $4,051.27, $2,704.49, and $1,746.50, are for 1-inch piping and fittings for the centrifuge flush line, a 6-inch nipple on the centrifuge chute, and extra valves for the No. water flush lines that were requested by the centrifuge supplier. Part D, in the amount of $6,516.51, is for the modifications required to the gas service line and regulators that were required for the equipment in the Sludge Handling Facility. Part E, in the amount of $1,287.30, is for the foam pads the manufactures recommended to be installed under the odor control chemical tanks. Part F, in the amount of $3,137.69, is for the modifications to the FRP duct was relocated to eliminate a conflict with the catwalk framing. Part G, in the amount of $2,616.04, is for the modification to the Stage 1 overflow drain pipe on the odor control scrubbers. The US Filter Stage 1 overflow system normally flows continually between 2 and 10 gallons per minute and staff felt this should be piped directly to a floor drain for housekeeping purposes. Part H, in the amount of $761.80, is for the extra tempered water valve that staff requested to be installed. After reviewing the system, staff felt that the tempering valve was not needed and the contractor will provide the valve to the District for future installation. Part I, in a credit amount of <$1,187.20>, is for the contractor not furnishing and installing the horizontal louver blinds for the windows in the control room of the sludge building. Part J, in the amount of $1,731.37, is for replacing the existing electrical conduit with PVC coated conduit when reinstalled on the primary covers. The PVC conduit will last longer is a better conduit. Part K, in the amount of $28,837.17, is for the modifications the District requested to be installed for the waterlines and yard hydrants for the clarifiers 1 and 2. Part L, in a credit amount of <$16,574.50>, is for the value engineering that PMC performed on the primary covers. The original design showed that each clarifier had three trusses. Due to the snow load, each truss would have been almost 30 feet tall. PMC and their subcontractor stated that a cost savings would occur if three additional trusses were added to each clarifier, which staff agreed with. Part M, in the amount of $2,193.11, is for sandblasting the spalling concrete and baffles for the clarifiers. Part N, in a credit amount of <$9,906.00>, is for the elimination of the cathodic protection that was required to be installed in the sludge storage tank. Staff felt that the epoxy was sufficient for protection. Staff recommends the Board approve Change Order Number 6 for $34,654.30 for the above project. SCHEDULE: As soon as possible COSTS: $34,654.30 ACCOUNT NO: 1029-8234, 1029-8235, 1029-8236, 1029-8349, 2029-8130 BUDGETED AMOUNT REMAINING:S292,732 ATTACHMENTS: Change Order No. 8 CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES /r~/¥[,~ CHIEF FINANCIAL OFFICER: YES~~'~.-- NO NO CATEGORY: Sewer CHANGE ORDER NUMBER ~6 Project SLUDGE HANDLING FACILITY AND ODOR CONTROL PROJECT Contractor PACIFIC MECHANICAL CORPORATION Date March 3, 2005 PO # P12445 The Contract Shall Be Changed As Follows' A) Provide and install ~ hch Schedule 80 PVC pipe and fittings for fog nozzles from each conveyor solenoid valve on conveyors 3, 4a, 4b, 5a, and 5b per RFI 63 for a lump sum amount of 96,738.75. See attachment A, PCO 12, for breakdown of all cost. TOTAL FOR PART A IS 96,738.75 B) Provide and install 1-inch Schedule 80 PVC pipe and fittings for centrifuge flush solenoid valves as shown in RFI 1 62 for a lump sum price of 94,051.27. See attachment B, PCO 40, for a breakdown of all cost. TOTAL FOR ITEM B IS 94,051.27 TOTAL FOR CHANGE ORDER NUMBER 6 IS A+B+C+D+E+F+G+H+I+J+K+L+M+N+O= 934,654.30 See Items C-O on attached pages.) Dollar Amounts Contract Time Original Contract $7,744,000.00 Previous Change Order $ 650,267.05 Current Contract $8,394,267.05 THIS CHANGE ORDER $ 34,654.30 New Contract Total $8,428,921.35 This Change Order constitutes full and mutual accord and satisfaction for all direct costs related to this change. By acceptance of this Change Order the contractor agrees that the Change Order represents an equitable adjustment to the contract price for these direct costs. Time adjustments and their associated indirect costs, such as extended overhead, have not been addressed for the items in this change order and issues with respect to time impact will be as agreed to under a future change order. Authorized By STPUD Board President Accepted By Contractor Reviewed By Date: Date: Date: C) Provide and Install 6-inch nipple and cap on the centrifuge wet side chute as required per RFI 200 for a lump sum amount of $2,704.49. See attachment C, PCO 59, for a break down of all cost. TOTAL FOR ITEM C IS $2,704.49 D) Provide the modifications to the Natural gas supply line piping and regulators as identified in RFI 169 for a Lump Sum amount of $6,51 6.51. See attachment D, PCO 44, for a breakdown of all cost. TOTAL FOR ITEM D IS $6,516.51 E) Provide and install Y2 ~ch thick pads under the odor control chemical tanks per the engineers and manufacture recommendation in shop drawings 60.1 and 102 for a lump sum amount of $1,287.30. See attachment E, PCO 76, for a breakdown of all cost. TOTAL FOR ITEM E IS $1,287.30 F) Modify the FRP duct in two locations to eliminate conflict with the catwalk framing as described in RFI 170 for a lump sum amount of $3,137.69. See attachment F, PCO 41, for a breakdown of all cost. TOTAL FOR ITEM F IS $3,137.69 G) Modify stage 1 overflow drainpipe for the odor control scrubbers as identified in RFI 212 for a lump sum amount of $2,616.04. See attachment G, PCO 52, for a breakdown of all cost. TOTAL FOR ITEM G IS $2,616.04 H) Provide tempered valve for the eyewash system as requested in RFI 1 92 for a lump sum amount of $761.80. See attachment H, PCO 55, for a breakdown of all cost. TOTAL FOR ITEM H IS $761.80 Provide a credit for furnishing and installing the horizontal louver blinds for the windows to the sludge handling building control room as required in project specification section 12492A for ($1,1 87.20). See attachment I, PCO 77, for a breakdown of all cost involved in the credit. TOTAL FOR ITEM I IS ($1,187.20) J) Provide PVC coated rigid electrical conduit instead of using the existing electrical conduit for the electrical controls on new clarifier covers as required in RFI 1 65 for a lump sum amount of $1,731.37. See attachment J, PCO 45, for a breakdown of all cost. TOTAL FOR ITEM J IS $1,731.37 K) Modify the piping and hydrants around the clarifiers as shown in District letter dated 8/15/2003, Change Order Request Number 19 for a lump sum amount of $28,837.17. See attachment K, PCO 19, for a breakdown of all cost. TOTAL FOR ITEM K IS $28,837.17 L) Value engineering performed on the two Clarifier Covers as described in change order request 21 for a total credit of ($1 6,574.50). See attachment L, PCO 21, for a breakdown of all costs included in the credit. TOTAL FOR ITEM L IS (16,574.50) M) Sandblast concrete spalling and baffles for the Clarifiers. Work performed on time and material not to exceed $2,193.11. See attachment M, PCO 61, for breakdown of all cost. TOTAL FOR ITEM NI IS $2,193.11 N) Delete the cathodic protection for the sludge tank as required in the project plans and specifications for a total credit of ($9,906.00). See attachment N, PCO 54, for a breakdown of all cost involved in the credit. TOTAL FOR ITEM N IS ($9,906.00) O) Provide and install 4-1 inch ball valves and fittings on the #2w pipe to the centrifuges as directed in the field, work performed on time and material not to exceed $1,746.50. See attachment O, PCO 68, for breakdown of all cost. TOTAL FOR CHANGE ITEM O IS 1,746.50 TOTAL FOR CHANGE ORDER NUMBER 6 IS A+B+C+D+E+F+G+H+I+J+K+L+M+N+O= $34,654.30 South Tahoe Public Utility District General Manager Richa~l H. Solbrig Directors Tom Comt~ Jarne~ I~ Jones Mary Lou Mo~bacher Puane Wallace Eric ~chafer 1275 Meadow Crest Drive · South Lake Tahoe, CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 · www. stpud.us BOARD AGENDA ITEM NO. 4.c TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: March 3, 2005 ITEM- PROJECT NAME: Snowshoe Thompson No.1 Pipeline REQUESTED BOARD ACTION' Approve Task Order No. 12 to Kennedy/Jenks Consultants for design services in the amount of $104,000. DISCUSSION: Staff requested Kennedy/Jenks Consultants submit a proposal to furnish the survey and design services for the Snowshoe Thompson ditch pipeline. This is the section of ditch that goes above the Woodford Inn in Alpine County that failed in1997. As the Board may recall, the District wanted to repair this section of the ditch with a pipeline back then, but was unable to do so because of opposition from Heise Land and Livestock, so only ditch repairs were done at that time. Now that Heise Land and Livestock is no longer a part owner of the ditch, the District filed for and received a $250,000 grant to replace this ditch with a pipeline. Staff recommends the Board approve the Kennedy/Jenks Consultants Task Order to furnish the design services. SCHEDULE: As soon as possible COSTS: $104,000 ACCOUNT NO: 1029-8572/SNOSHU BUDGETED AMOUNT REMAINING: $236,494 ATTACHMENTS: Kennedy/Jenks Consultants Proposal CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: YES ~ ~ ~ NO CATEGORY: Sewer Kennedy/Jenks Consultants 8 February 2005 Engineers & Scientists 5190 Nell Road Suite 210 Reno, Nevada 89502 775-827-7900 FAX 775-827-7925 Mr. Jim Hoggatt Construction Manger/Engineer South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150 Subject: Purpose of Redesign of Snowshoe Pipeline No. 1 Pipeline Snowshoe Thompson No. 1 Pipeline K/J R02005 Dear Jim: This letter presents several issues regarding the design recommendations provided by Kennedy/Jenks Consultants in the Snowshoe Thompson No.1 Pipeline design proposal dated 23 February 2005. It is our understanding that the District viewed this design effort as a "touching up" of the existing plans developed by RCI Consultants in 1997. Upon review of the 1997 plan set we have concluded that the following list of issues obligates us to conduct a more complete design of pipeline in order to feel comfortable with a set of biddable contract documents. The 1997 design lacks the horizontal control data required to determine if a concrete pipe material is suitable for this alignment. The existing design shows a minimum radius of curvature of 90' unless otherwise noted. The plan set notes both 70' and 80' radius curves. Using the standard equation of R=LI2(tan ¼ A/2), a maximum deflection A/2--2.5° (% of manufacturers recommended maximum deflection, per K/J and STPUD design standards) and a minimum concrete pipe length of 6' (12' is more standard for 36"~) the radius of curvature capable using deflected pipe is 137'. Therefore the plan set must include specification of radius pipe, or mitered joints in sections were the maximum deflected radius can not achieve the alignment curvature. Polyethylene pipe requires a minimum radius 20 to 40 times the pipe.diameter. Using similar logic of not allowing a maximum joint deflection, a minimum radius curve of 60' would not be allowed. Fittings may have to be used and they must be located properly to fit the alignment. The 1997. design notes that 115 LF.of rock outcrop exists along the alignment. However, we have walked the 3,000 LF and it appears that the existing ditch invert is controlled by areas of bedrock outside of this 115 foot section. In an effort to receive competitive and accurate bids, and to minimize contractor change orders it seems appropriate to conduct a seismic w;VOSOO4\letter-jim hoggatt ~02005 o 020905.doc Kennedy/Jenks Consultants Mr. Jim Hoggatt 8 February 2005 Page 2 refraction survey to provide a better estimate of trenching conditions within the proposed alignment. STPUD has an existing deeded easement along Snowshoe Thompson No.1 ditch alignment. This easement is not reflected in any way on the 1997 plans. In order to ensure the contractor understands the need to function within the existing easement, the easement should be depicted on the plan set with suitable coordinate data to establish the easement in the field. The permitting of this project as a maintenance action on an agricultural conveyance exempts this improvement from certain additional project permits and reviews. Failure to limit disruption to the easement may compromise the permitting exemptions. It is anticipated that a portion of this project will fall within the Highway 88 CalTrans easement. The plan sets should contain adequate control to identify the limits of the CalTrans easement in the field and to apply to CalTrans for permits. Vertical control and basis of bearing are not included in the 1997 plan set. Without this information, K/J is not comfortable using any of the topography present on the plan set. The section of the ditch repaired after the 1997 flood has not been surveyed with respect to topography, alignment and flow line elevation. The proposed pipeline has a very flat slope (S:0.0017ft/ft), therefore the vertical control during design and construction is important in ensuring that hydraulic properties are not compromised. Lack of attention to this detail will result in a greater level of maintenance required throughout the service life of this pipeline. It appears that STPUD does not possess electronic data of the existing topography and associated alignment of the 1997 plan set. Without this information in a CAD format, K/J cannot incorporate this information into a revised deign. Based on these issues, Kennedy/Jenks' feels that it is more efficient to design this pipeline so that it can be bid with multiple material types, using determined quantities, and provide a plan set that STPUD can rely upon for field inspection and quality control. A greater level of design will allow the engineers estimate to be used as a reliable benchmark during construction bidding, and minimize contractor originated change orders and claims. Should STPUD desire to limit the scope of services presented in our 25 January 2005 proposal, or negotiate a modified budget, Kennedy/Jenks is available and willing to reach a mutually agreeable scope schedule and budget. Very truly yours, KENNEDY/JENKS CONSULTANTS Matthew Setty Project Manager Kennedy/Jenks Consultants 28 Janua~2005 Engineers & Scientists 5190 Neil Road Suite 210 Reno, Nevada 89502 775-827-7900 FAX 775-827-7925 Mr. Jim Hoggatt Construction Manager/Engineer Engineering Department South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, California 96150-7401 Subject: Proposal for Professional Services Snowshoe Thompson No.1 Pipeline K/J R05004 Dear Mr. Hoggatt, We are pleased to submit this proposal for providing professional services for the development of design drawings and bid period services for the Snowshoe Thompson No.1 Pipeline. The proposed 36-inch diameter pipeline will convey irrigation water owned by South Tahoe Public Utility District from the West Fork of the Carson River to a point in the existing Snowshoe No.1 irrigation ditch near Highway 89, a distance of approximately 3,000 linear feet. The pipeline will generally follow the alignment of the existing earthen ditch. Scope of Services The scope of our services is described as follows: Task I -Topographical Survey In order to ensure the horizontal and vertical accuracy of the pipeline design within the existing defined easement and to provide accurate invert elevations and longitudinal slope information for the design efforts, a topographic survey of the existing ditch alignment will be conducted. This survey will extend from the upstream head gate on Snowshoe Thompson No.1 to the first culvert crossing on parcel 01-080-58 adjacent to Highway 88, approximately % miles south of the intersection of Highway 88 and Highway 89. Approximately 3,000 linear feet of ditch will be surveyed using a cross sectional width of approximately 50 feet. The cross sectional width will be adjusted to include areas outside the 50-foot swath where topography may influence the design. Survey data will be based on the STPUD Alpine County Coordinate System with ties to California State Plane and Caltrans survey coordinates. All information will be provided in ground coordinates. This survey will be conducted under the direct supervision of Thomas Foote, PLS (~4942). Mr. Jim Hoggatt South Tahoe Public Utility District 28 January2005 Page 2 Kennedy/Jenks Consultants Task 2 - Geotechnical and Seismic Survey · ,('~ Due to bedrock extrusions observed within the existing ditch alignment, a seismic survey along ^~,-~ the proposed pipeline alignment will be conducted by ^MEC Earth and Environmental ~,G .j~? /Consulting. The purpose of this survey is to estimate the amount of excavation that will be ~- ~,~ / affected by bedrock and thus to limit the potential of contractor change orders and construct on x-~ J delays related to drilling and blasting of bedrock material. The slope of the proposed pipeline '~/ will be relatively flat (+0.2%) thereby limiting the vedical variation along the alignment. The geotechnical service will also include an assessment of soil properties to assist in the determination of pipeline bedding material and slope stability. Task 3 - Design All design services related to this project will be conducted in the Reno, Nevada office of Kennedy/Jenks Consultants under the direct supervision of Robert (Bob) Hoppe, PE (#36599). Subtask 3.1 - Hydraulics A review of the hydraulic design performance of the pipeline will be conducted to determine the potential for surcharge and the need for turnout structures. We will also address the potential for erosiOn of the existing ditch at the pipeline outfall. Subtask 3.2 - Horizontal Alignment A horizontal alignment will be developed early in the design effort to facilitate a suitable design for two pipe material types. Adequate survey information will be included with the alignment to facilitate matedal selection, construction methodology, and structure location decisions. Every attempt will be made to keep the pipeline within the pre-existing easement. If a modification to the existing easement is required the District will be notified as soon as possible. Subtask 3.3 - Under Drain Design Because the existing pipeline intercepts surface flows along the entire alignment, the potential for floating the new pipeline in the old ditch alignment exists. To eliminate this potential, an under drain will be used to minimize shallow groundwater throughout the pipeline reach. This drain will minimize saturated zones around the pipeline in both winter and summer environments. Subtask 3.4 - Structural Design Several concrete flow control and maintenance structures will be required. This task will determine the proper structural details for the pipeline purpose and site conditions. Mr. Jim Hoggatt South Tahoe Public Utility District 28 January 2005 Page 3 Kennedy/J enks Consultants Subtask 3.4 - Revegetafion and Erosion Control To facilitate a complete bid package a section of the design specifications will include a planting plan and seed mixture for revegetation efforts. Kennedy/Jenks will incorporate Alpine County, USFS and LRWQCB revegetation requirements and recommendations. The revegetation specifications will be presented in units of pounds of seed mix per acre of disturbance. Design sheets will detail the revegetation areas. Several areas within the project footprint may require additional erosion control in the form of rock or geotextile materials. The final grading design will be reviewed with respect to erosion potential and design solutions will be presented on the revegetation erosion control design sheets. Subtask 3.5 - Specifications We understand that the District wants to bid this project with two pipe materials. Engineering specifications for two pipe materials will be provided. Consultation with District staff will determine the two acceptable pipe materials. The bidding documents will be developed to allow bidding of either pipe material. Subtask 3.6 - Opinion of Probable Cost An opinion of probable costs will be provided with each review submittal. As the design progresses, the level of the contingency will be reduced. The Project Engineer will request recent construction bid tabs and other recent construction data from the District to incorporate local factors in this final opinion of probable cost. Task 4 - Permitting The permitting effort will initially focus on obtaining a categorical exemption under CEQA due to the nature of this project qualifying as a replacement and repair of an agricultural irrigation ditch. At this time the extent of the permitting is not known, therefore the budget associated with this effort is based on the assumption that a categorical exemption can be obtained. Upon the completion of the initial permitting consultation JBR Environmental Consultants will provide Kennedy/Jenks and the District with detailed memoranda describing all pertinent permits and a timeline and cost for attainment of additional permits. Task 5 - Meetings Matthew Setty will function as the project manger and primary point of contact for the District. Matt is experienced in managing projects of this size and nature and will be available and responsive to meet with the District throughout the duration of this project. Several comprehensive project meetings will be held at the District offices or at the Consultants' offices to review specific design issues and submittal reviews. The following list of meetings are reflected on the project schedule, although additional meetings may be held at the request of the District or Consultant. Mr. Jim Hoggatt South Tahoe Public Utility District 28 January2005 Page 4 Kennedy/J enks Consultants Subtask 5.1 - Project Kick-off The project kick-off meeting will be held at the Kennedy/Jenks Reno office. This meeting will present the project concept, discuss the individual tasks of each project team member, and design schedule and QNQC process that will be ongoing for the duration of the project. All project team members and subconsultants will be present at this meeting. Subtask 5.2 - Concept and Criteria Review (C&CR) All Kennedy/Jenks projects have a C&CR meeting at approximately the 20% design phase. This meeting will focus on the review and analysis of the project design with respect to quality, economy and functionality. A brief presentation of the status of project permitting will be provided by JBR Environmental Consultants. Subtask 5.3 - 35% Design Submittal Review The pipeline alignment, hydraulic and energy grade lines, topography, environmentally sensitive areas and geotechnical data will be presented at this meeting. A preliminary cost estimate will also be prepared, however the level of contingency of the estimate will be approximately 30% to 40%. Subtask 5.4 - 65% Design Submittal Review The 65% submittal will include the drawing set presented in sheet form, details for junctions, inlet and outlet structures, a recommendation for two pipe material types to be included in the cost estimate and specifications. A preliminary opinion of probable cost to include line item costs for each of the recommended pipe materials and related items will also be included. A full set of construction specifications, with the exception of the Districts front end (boiler plate) specification language will be provided for district review and comment. Subtask 5.5 - 95% Design Submittal Review The 95% submittal will contain complete plan and profile sheets, grading plan, structural details, horizontal and vertical survey control, under drain design details, revegetation and erosion control plan and details, the District approved title block and construction notes. A set of complete specifications and an opinion of probable construction costs will be presented for the District's final review. The final permitting memoranda will be presented along with a discussion of obtained and pending permits. Bid Period Services Kennedy/Jenks Consultants has budgeted time to support the District during the bid phase period. This support includes answering contractor questions, preparation of addenda (if needed), review of bid submittals for completeness and providing a selection recommendation to District staff. Mr. Jim Hoggatt South Tahoe Public Utility District 28 January 2005 Page 6 Kennedy/Jenks Consultants Based on our estimate of services required, we propose a budget of $104,000, which will not be exceeded without authorization. The budget may be increased if necessary to complete the scope of work. We will notify the District prior to expenditure of 80 percent of the budget if the need for a budget increase is anticipated. We will not be obligated to continue providing services upon expenditure of authorized funding if the increased budget needed to complete the scope of work is 'hot authorized. Terms and Conditions This proposal is based on current projections of staff availability and costs and, therefore, is valid for 90 days following the date of this letter. To assure a clear understanding of all matters related to our mutual responsibilities, the attached Standard Conditions, dated November 1, 2001, are made a part of our agreement. These Standard Conditions support the contract provisions reflected in the Kennedy/Jenks Consultants - South Tahoe Public Utility District, Master Service Agreement dated 3 February 1999. We have found these terms to be appropriate for use with agreements for the provision of engineering and scientific services, and accordingly, should any conflict exist between the attached terms and the form of any purchase order or confirmation issued, the terms of this proposal and the attached Standard Conditions shall prevail in the absence of our express written agreement. If this proposal meets with your approval, please sign where noted below and return a copy to our office to serve as our authorization. Thank you for considering us for this work. We look forward to working with you. Very truly yours, KENNEDY/JENKS CONSULTANTS, INC. '" Gary E. Gray ,.- Office Manager // By: Matthew M. Setty Project Manager GEG:MMS/kls Enclosures AUTHORIZATION: SOUTH TAHOE PUBLIC UTILITY DISTRICT (Signature) (Print Name) Title: Date: cc: Schedule of Charges Dated January 1, 2005 Project Schedule Standard Conditions Mr. Jim Hoggatt South Tahoe Public Utility District 26 January 2005 Page 5 Kennedy/Jenks Consultants Deliverables All review submittals to the District will be provided in triplicate (3 copies). Kennedy/Jenks anticipates that the District will require one week for review immediately preceding the meetings. The following list of deliverables is included on the attached project schedule. · 35% Design Submittal · 65% Design Submittal · 95% Design Submittal · Issued for Bid · Issued for Construction The Issued for Bid plan set will be presented to the District as one set of reproducible 24'x 36' Mylar, and five (5) sets 24"x 36" paper bond. Specifications and Opinion of Probable Cost will be presented as five (5) sets of comb-bound and one (1) set of unbound reproducible double sided 8.5"x 11". Schedule The topographical survey start date is predicated by site access and the snow pack along the ditch alignment. The attached schedule is based on a tentative March 1st 2005 notice to proceed with the bid date set for late June 2005. This schedule will allow for contractor selection and construction commencement by August 2005. The attached schedule will be initiated when the District and Kennedy/Jenks determine a time the work can proceed based upon suitable site access. Basis of Compensation Schedule of Charges Since the needed scope of services cannot be clearly defined at this time, we propose that compensation for our services be on a time and expense reimbursement basis in accordance with our Schedule of Charges dated 1 January 2005, attached. Payments shall be made monthly based on invoices which describe services and list actual costs and expenses. The following is a summary of the cost estimate for this project: · Design Services $70,000 · Survey $11,500 · Geotechnical $15,500 · Permitting $7,000 Total $104,000 Client/Address: South Tahoe Public Utility District 1275 Meadow Crest Ddve South Lake Tahoe, CA 96150-7401 Kennedy/Jenks Consultants Contract/Proposal Date: January 25, 2005 Schedule of Charges January1,2005 Personnel Compensation Classification Hourly Rate CAD-Technician .................................................................................................... $80 Designer-Senior Technician .................................................................................. $98 Engineer-Scientist-Specialist 1 .............................................................................. $85 Engineer-Scientist-Specialist 2 .............................................................................. $92 Engineer-Scientist-Specialist 3 ............................................................................ $108 Engineer-Scientist-Specialist 4 ............................................................................ $120 Engineer-Scientist-Specialist 5 ............................................................................ $135 Engineer-Scientist-Specialist 6 ............................................................................ $152 Engineer-Scientist-Specialist 7 ............................................................................ $170 Engineer-Scientist-Specialist 8 ............................................................................ $185 Engineer-Scientist-Specialist 9 ............................................................................ $195 Project Administrator ............................................................................................. $75 Administrative Assistant ........................................................................................ $62 Aide ....................................................................................................................... $50 The above Hourly Rates include normal and incidental costs such as routine communications, postage and office supplies. Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the rate of 40 cents per mile or at a monthly rate. Reimbursement for use of computerized drafting systems (CAD), geographical information systems (GIS), and other specialized software and hardware will be at the rate of $12 per hour. Rates for professional staff for legal proceedings or as an expert witness will be at rates one and one-half times the Hourly Rates specified above. Other in-house charges for prints and reproductions, equipment usage, laboratory analyses, etc. will be at standard company rates. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2005 through December 31, 2005. After December 31, 2005, invoices will reflect the Schedule of Charges currently in effect. Kennedy/Jenks Consultants Client: South Tahoe Public Utility District Contract/Proposal Date: 1/28/05 Standard Conditions CLIENT and KENNEDY/JENKS CONSULTANTS, INC. ("CONSULTANT") agree that the following provisions shall be a part of their agreement. 1. TERMS OF PAYMENT. CLIENT will be invoiced at the end of the first billing period following commencement of work and at the end of each billing period thereafter. Payment in full of an invoice must be received by CONSULTANT within thirty (30) days of the date of such invoice. 2. EFFECT OF INVOICE. The work performed shall be deemed approved and accepted by CLIENT as and when invoiced unless CLIENT objects within fifteen (15) days of invoice date by written notice specifically stating the details in which CLIENT believes such work is incomplete or defective, and the invoice amount(s) in dispute. CLIENT shall pay undisputed amounts as provided for in the preceding paragraph. 3. INTEREST; SUSPENSION OF WORK. Failure of CLIENT to make full payment of an invoice so that it is received by CONSULTANT within said thlrty (30) days of the date thereof subjects the amount overdue to a delinquent account charge of one percent (1%) of the invoice amount per month, compounded monthly, but not to exceed the maximum rate permitted by law. Failure of CLIENT to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at CONSULTANT's discretion, 4. ADVANCE PAYMENT: WITHHOLDING OF WORK PRODUCT. CONSULTANT reserves the right to require payment in advance for work it estimates will be done during a given billing period. CONSULTANT, without any liability to CLIENT, reserves the right to withhold any services and work products herein contemplated pending payment of CLIENT's outstanding indebtedness or advance payment as required by CONSULTANT. Where work Is performed on a reimbursable basis, budget may be increased by amendment to complete the scope of work. CONSULTANT is not obligated to provide services In excess of the authorized budget. 5. STANDARD OF CARE. CONSULTANT's services performed under this agreement will be performed in a manner consistent with the care and skill ordinarily exercised by members of the profession practicing under similar conditions at the same time and in the same or similar locality. When the findings and recommendations of CONSULTANT are based on information supplied by CLIENT and others, such findings and recommendations are correct to the best of CONSULTANT's knowledge and belief. No warranty, express or implied, is made or intended by this agreement, or by the foregoing statement of the applicable standard of care, or by providing consulting services or by furnishing oral or written reports of findings made. No entity other than CLIENT or CONSULTANT shall be construed as a beneficiary to this Agreement. 6. INSURANCE COVERAGE. CONSULTANT is protected by Worker's Compensation insurance as required by applicable state laws and will maintain employer's liability coverage. During the performance of this agreement CONSULTANT will maintain professional liability insurance with a limit of $1 million on a claims made, annual aggregate basis, and commercial general liability and automobile liability insurance each with a limit of not less than $1 million on an occurrence basis. 7. ALLOCATION OF RISK. CLIENT and CONSULTANT have discussed the risks associated with this project and the extent to which those risks should be shared by CLIENT and by CONSULTANT, and have agreed: (a) To the fullest extent permitted by law, CLIENT agrees to limit the liability of CONSULTANT, its officers, employees, and subconsultants to CLIENT, all landowners, contractors, subcontractors, lenders, ~007019,00_slp,Jd~xxxxx_sn#1 _de sig n~s tanda~d c0ndi~ons_s~pud.doc November 1, 2001 suppliers, manufacturers, third parties, and their employees such that the total aggregate liability, including all attorneys fees and costs shall not exceed $50,000.00 or the total fees paid for CONSULTANT's services on this project, whichever is greater. (b)All damages such as loss of use, profits, anticipated profits, and the like losses are consequential damages for which CONSULTANT is not liable. (c) CLIENT shall give written notice to CONSULTANT of any claim of negligent ac[, error or omission within one (1) year after the completion of the work performed by CONSULTANT. Failure to give notice herein required shall constitute a waiver of said claim by CLIENT. 8. SERVICES DURING CONSTRUCTION. Any construction inspection or testing provided by CONSULTANT is for the purpose of determining compliance by contractors with the functional provisions of project documents only. CLIENT agrees that CONSULTANT will have no inspection responsibilities at the jobsite except to the extent specifically provided for in the agreed upon scope of work. CONSULTANT shall not be held in any way to guarantee any contractor's work, nor to assume responsibility for means, methods or appliances used by any contractor nor to assume responsibility for a contractor's compliance with laws and regulations or for contractor's errors, omissions, or defective work. CLIENT agrees that in accordance with generally accepted construction practices, the construction contcactor will be required to assume sole and complete responsibility for jobsite conditions during the course of construction of the project, including safety of all pemons and properly and that this responsibility shall be continuous and not be limited to normal working hours. CLIENT agrees to require in all construction contracts for the project, provisions that CLIENT and CONSULTANT shall be defended and indemnified by the contractor and its subcontractors and named additional insureds on contractor's and subcontractor's insurance. Any statements of estimated construction costs furnished by CONSULTANT are based on professional opinions and judgment, and CONSULTANT will not be responsible for fluctuations in construction costs. 9. SERVICES BY CLIENT. CLIENT will provide access to site of work, obtain all permits, provide all legal services in connection with the project, and provide environmental impact reports and energy assessments unless specifically included in the scope of work. CLIENT shall pay the costs of checking and inspection fees, zoning application fees, soils engineering fees, testing fees, surveying fees, and all other fees, permits, bond premiums, and all other charges not specifically covered by the scope of work. CLIENT shall designate to CONSULTANT the location of all subsurface utility lines and olher subsurface man-made objects (in this agreement collectively called "buried utilities")within the boundaries of the jobsite. CONSULTANT will conduct at CLIENT's expense such additional research as in CONSULTANT's professional opinion is appropriate to attempt to verify the location of buded utilities at the jobsite, but CLIENT shall remain responsible for the accurate designation of their location and, shall indemnify, defend, and hold CONSULTANT harmless from any claims or loss arising from the failure to accurately locate buried utilities. 10. COMPLIANCE WITH LAWS. CLIENT and CONSULTANT shall each use reasonable care in its efforts to comply with laws, codes, ordinances and regulations in force at the time of the performance by each under this agreement, insofar as such laws ara applicable to a party's performance. Unless otherwise provided for in the scope of work of this agreement or by law, the responsibility for making any disclosures or reports to any third party, for notifying all governmental authorities of the discovery of hazardous materials on the jobsite, and for taking corrective, remedial, or mitigative action shall be solely that of CLIENT. It is CONSULTANT's belief that the work is not subject to California Prevailing Wage Law, unless expressly identified as such within the scope of work. Should it be alleged or determined that some or all of the work is subject to California's Prevailing Wage Law, then CLIENT shall reimburse CONSULTANT for the additional costs assodated with CONSULTANT complying with those laws. © Kennedy/Jenks Consullants. Inc. Nov. 2001 Standard Conditions (Page 2) 11. USE OF DOCUMENTS. Drawings, reports, writings and other original documents (documents) furnished by CONSULTANT are for the exclusive use of CLIENT and CONSULTANT retains all intellectual property rights including copyrights. Documents are fumished to CLIENT upon CLIENT's specific agreement that it assumes all liability resulting from the further distribution of such documents, or any portion of them, and that CLIENT will indemnify CONSULTANT and hold it harmless against any claims associated with the unauthorized use of such documents. In no event will CLIENT or any person acting on its behalf edit, abridge, or modify any document prepared by CONSULTANT without CONSULTANT's express written consent. 12. ELECTRONIC OR MAGNETIC DATA. Documents provided by CONSULTANT in electronic or magnetic formats are provided under the following conditions unless detailed otherwise in the scope of work or by a written amendment. Documents are provided in CONSULTANT's standard software formats. CLIENT recognizes that electronic or magnetic data and its transmission can be easily damaged, may not be compatible with CLIENT'S software formats and systems, may develop inaccuracies during conversion or use, and may contain viruses or other destructive programs, and that software and hardware operating systems may become obsolete. As a condition of delivery of electronic or magnetic data, CLIENT agrees to defend indemnify and hold CONSULTANT, its subconsultants, agents and employees harmless from and against all claims, loss, damages, expense and liability arising from or connected with its use, reuse, misuse, modification or misinterpretation. In no event shall CONSULTANT be liable for any loss of use, profit or any other damage. 13. TERMINATION. This agreement may be terminated by either party by written notice should the other party fail substantially to perform its obligations under this agreement and continue such default after the expiration of a seven (7) day notice period. Either party may terminate this agreement without necessity of cause upon the expiration of a thirty (30) day notice period. If this agreement is terminated by CLIENT in the absence of default by CONSULTANT, CONSULTANT shall be paid for services performed and costs incurred by it prior to its receipt of notice of termination from CLIENT, including reimbursement for direct expenses due, plus an additional amount, not to exceed ten percent (10%) of charges incurred to the termination notice date, to cover services to orderly close the work and prepare project files and documentation, plus any additional direct expenses incurred by CONSULTANT including but not limited to cancellation fees or charges. CONSULTANT will use reasonable efforts to minimize such additional charges. 14. PRECEDENCE OF CONDITIONS. Should any conflict exist between the terms herein and the terms of any purchase order or confirmation issued by CLIENT, the terms of these Standard Conditions shall prevail in the absence of CONSULTANT's express written agreement to the contrary. 15. ASSIGNMENT: SUBCONTRACTING. Neither CLIENT nor CONSULTANT shall assign any of its rights including a right to sue, or delegate its duties under this agreement without the written consent of the other. 16. FORCE MAJEURE. Any delay or default in the performance of any obligation of CONSULTANT under this agreement resulting from any cause(s) beyond CONSULTANT's reasonable control shall not be deemed a breach of this agreement. The occurrence of any such event shall suspend the obligations of CONSULTANT as long as performance is delayed or prevented thereby, and the fees due hereunder shall be equitably adjusted. 17. MERGER: WAIVER: SURVIVAL. This agreement constitutes the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations and/or agreements, wdtten or oral. One or more waiver of any term, condition or other provision of this agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. Any provision hereof which is legally deemed void or unenforceable shall not void this entire agreement and all other provisions shall survive and be enforceable. Kennedy/Jenks Consultants November 1, 2001 18. APPLICABLE LAW. This agreement shall be interpreted and enforced according to the laws of the State of California. In the case of invalidity or unenforceability of any provision or portion thereof, the provision shall be rewritten and enforced to the maximum extent permitted by law to accomplish as near as possible the intent of the original provision. Nothing herein shall be construed to provide for indemnification against damages arising from a party's gross negligence or willful misconduct. ~ t:t007019.00_s~pud~.xxxx..sn#1_designManda~d cond~ns_slpud.doc © Kennedy/Jenks Consurtanls. Inc. Nov. 2001 South Tahoe Public Utility District Snowshoe Thompson No. 1 Pipeline Design Schedule K/J - R05004 ID 1 2 3 4 5 6 7 8 9 10 Task Name Duration Task 1 - Topographical Surve' 11 days Task 2 - GeotechnicaUSeismic 10 days Task 3 - Design 80 days Task 4 - Permitting 41 days Task 5 - Meetings 95 days Project Kick -off 0 days C&CR 0 days 35% Review 0 days 65% Review 0 days 95% Review 0 days Bid Period Services 15 days 2/ March 2005 3 3 3/ j April 2005 4 4 4/ 5 May 2005 June 2005 July 5 5 5/ 1 6 6 6/ 7/10 3/4 3/25 4/15 5/13 6/10 4 Date: Wed 2/2/05 Task Milestone Split Summary Progress Project Summary External Tasks 1 External Milestone • Deadline Page 1 South Tahoe Public Utility District General Manager Richard H. Solbrlg Directors Tom ¢om1~ Jamee I~ Jone~ Ma~y Lou Mo~bach~r Ouane Wallace Eric Schafer 1275 Meadow Crest Drive · South Lake Tahoe ° CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 · www. stpud.us BOARD AGENDA ITEM NO. 4.d TO: Board of Directors FROM: Rhonda McFarlane, Chief Financial Officer MEETING DATE: March 3, 2005 ITEM - PROJECT NAME: Selection of Financial Statement Auditor REQUESTED BOARD ACTION: Authorize entering into a contract with Grant Thornton LLP to provide annual financial statement audit services. DISCUSSION: Four audit firms responded to the District's Request for Proposals for audit services for Fiscal Years 2005-2007, including a proposal from the District's current auditor Grant Thornton LLP. The Finance Committee and/or District staff reviewed proposals, made reference call, and contacted firms for additional information. Evaluation of the firms involved both technical factors and the cost of the professional services. Technical factors considered were appropriateness and adequacy of proposed procedures, reasonableness of audit time estimates, and appropriateness of assigned staff levels. Other technical factors included experience of the firm, staff qualifications, and geographic location of the responsible office and key personnel. The Finance Committee and staff recommend engaging Grant Thornton LLP to provide the District's annual financial statement audit services for Fiscal Years 2005 - 2007. Grant Thornton LLP has agreed to provide our fiscal year 2005 audit for a maximum cost of $39,000 (including expenses). In fiscal years 2006 and 2007 the costs range from $40,000 to $44,000. This range provides for a lower fee in years where grant required single audits are not needed. Although Grant Thornton LLP has made a three-year commitment for audit fees, the District can decide on continuing the contract annually. SCHEDULE: Sign agreement ASAP, preliminary audit work will begin in April COSTS: $39,000 for fiscal year 2005 audit ACCOUNT NO: 1039/2039-4470 BUDGETED AMOUNT REMAINING: 04/05 $12,792,05/06 $61,500 ATTACHMENTS: Audit Contract CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES~I~ ~ ~I'~ NO 'NO CATEGORY: General CONTRACT FOR AUDITING SERVICES BETWEEN SOUTH TAHOE PUBLIC UTILITY DISTRICT and GRANT THORNTON LLP CERTIFIED PUBLIC ACCOUNTANTS THIS AGREEMENT, entered into as of this 4TM day of March, 2005, by and between South Tahoe Public Utility District, hereinafter referred to as the "DISTRICT" and the firm of Grant Thornton LLP, Certified Public Accountants, hereinafter referred to as the "AUDITOR," provides for audit services for the fiscal year ending June 30, 2005. WITNESSETH THAT: WHEREAS, the DISTRICT is required by law to cause an audit to be made of the accounts of all officers of the DISTRICT, and WHEREAS, the DISTRICT desires to have performed a financial and compliance audit of the DISTRICT for the fiscal year ended June 30, 2005. WHEREAS, the DISTRICT in future years may receive funds from the Federal Government under grants, agreements and programs which require audits under the guidelines of the Office of Management and Budget (OMB) Circular A- 133, and WHEREAS, when applicable to meet the requirements of OMB Circular A-133, the DISTRICT desires to have performed a single compliance audit of those federal awards. NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements hereinafter set forth, the parties hereto, legally intending to be bound hereby, do covenant and agree for themselves and their respective successors and assigns, as follows: 1. The AUDITOR shall, in a professional manner, perform the following services: ao Report on Financial Statements For the fiscal year ended June 30, 2005, the AUDITOR, in accordance with generally accepted auditing standards, as promulgated by the American Institute of Certified Public Accountants (AICPA), the AICPA Audits of State and Local Governmental Units audit and accounting guide and the Government Auditing Standards, published by the U.S. General Accounting Office, shall audit the financial statements and records of the DISTRICT and shall issue an auditor's opinion on the DISTRICT's financial statements (with an in-relation-to opinion on Management's Discussion and Analysis and supplementary information). Such financial statements shall be prepared in conformity with generally accepted accounting principles. Separate reports on internal control and on compliance, as referred below, shall also be issued. Page 1 of 7 Manaqement Report Based on the Audit of the Financial Statements The following two sections of this report should be bound together in a single document. (1) Report on the Internal Control Structure Based on an Audit of General-Purpose or Basic Financial Statements Performed in Accordance with Government Auditing Co Standards. The AUDITOR shall report on their understanding of the DISTRICT's internal control structure and the assessment of control risk made as part of the financial and compliance audit. The report shall identify as a minimum: (a) the scope of the AUDITOR'S work in obtaining an understanding of the internal control structure and in assessing the control risk, (b) the DISTRICT's significant internal controls or control structure, including the controls established to ensure compliance with laws and regulations that have a material impact on the financial statements, and (c) the reportable conditions, including the identification of material weaknesses, identified as a result of the AUDITOR's work in understanding and assessing the control risk. (2) Report on Compliance Based on an Audit of the General-Purpose or Basic Financial Statements Performed in Accordance With Government Auditinq Standards. The AUDITOR shall report on their testing of compliance with federal and state laws and regulations performed as part of the financial and compliance audit. The report must identify occurrences of noncompliance with laws and regulations that are material and all instances or indications of illegal acts, which could result in criminal prosecution. Also, the report must contain a statement of positive assurance on items tested. The following two sections shall be issued as the AUDITOR's management letter. (3) Findings and Recommendations The AUDITOR shall report findings and recommendations relative to the internal control structure, compliance with laws and regulations, adherence to generally accepted accounting principles, and efficiency of operations. The report shall contain all reportable conditions and all instances or indications of illegal acts. The AUDITOR shall request written responses from DISTRICT officials for each recommendation and shall include such responses in the report. (4) Status of Prior Findinqs and Recommendations The AUDITOR shall also report on the DISTRICT's progress in implementing prior audit recommendations. Single Audit Report For any years when federal funds received equal $500,000 or more, the AUDITOR, in accordance with the standards cited above and the additional standards contained in the Single Audit Act, OMB Circular No. A-133, and AICPA SOP 98-3 Audits of State and Local Governmental, and Not-For-Profit Organizations Receiving Federal Awards, shall issue the following reports: Page 2 of 7 (1) Financial Statement and Supplementary Schedule of expenditures of federal awards The report should comply with Statement on Auditing Standards (SAS) No. 29, Reporting on Information Accompanying the Basic Financial Statements in Auditor Submitted Documents. The report must reference to the audit having been performed in accordance with standards for financial and compliance audits contained in the Governments Auditing Standards, to meet the requirements of the OMB Circular A-133. (2) Report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Auditing Standards This report is required to address the AUDITOR's consideration of the internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs. This report must include all significant internal control structure policies and procedures used in administering federal financial assistance programs and should be prepared in accordance with the criteria set forth in SAS No. 55, Consideration of the Internal Control Structure in a Financial Statement Audit, and SAS No. 60, Communication of Internal Control Structure Related Matters Noted in an Audit, and SAS No. 68, Compliance Auditing Applicable to Governmental Entities and Other Recipients of Governmental Financial Assistance. (3) Report on compliance with requirements applicable to each major pro.qram and internal control over compliance in accordance with OMB Circular A-133 The AUDITOR shall report on the DISTRICT's compliance with the general compliance requirements described in the OMB Compliance Supplement. If, in connection with the audit of the DISTRICT's financial statements or the consideration of the internal control structure over federal financial assistance programs, the AUDITOR selects for testing transactions from federal financial assistance programs other than major programs, the AUDITOR shall report on the DISTRICT's compliance with those requirements applicable to non-major federal financial assistance programs. (4) Schedule of Findinqs and Questioned Costs The AUDITOR shall prepare a Schedule of Findings and Questioned Costs that shall report all questioned costs regardless of materiality. The findings and recommendations associated with each questioned cost shall be included in the Schedule of Findings and Questioned Costs. The AUDITOR shall request written responses from DISTRICT officials for each questioned cost and its accompanying finding and recommendation and shall include such responses in the report. Page 3 of 7 Scope of Single Audit Work Major and Minor Grant Work: A major federal financial assistance program for the DISTRICT is defined as one having $500,000 of expenditures at the combined level. This should not be construed as a restriction on the work required for the opinion on the financial statements. All other grants at the DISTRICT are considered minor grants and are subject to a preliminary review in accordance with the guidance in SOP 98-3, Audits of State and Local Governmental, and Not-For-Profit Organizations Receiving Federal Awards, paragraph 4.9 through 4.11. The AUDITOR should note that his preliminary review is to be focused on systems and not individual grants. Additionally, all transactions selected in connection with the audit of the financial statements and the consideration of the internal control structure that relate to or are charged to minor federal financial assistance programs shall be tested for compliance with the federal laws and regulations. General Compliance Work: The AUDITOR will also be required to perform audit work on general compliance areas for federal grants as described in the OMB Compliance Supplement and as identified below: Davis-Bacon Act (if applicable) Civil Rights Relocation Assistance and Real Property Acquisition (if applicable) Cash Management Federal Reporting Requirements Political Activity Allowable Costs/Cost principles Drug-Free Workplace Act Administrative Requirements d. Report on State Legal Compliance For the fiscal year ending June 30, 2005, the AUDITOR, in accordance with the Minimum Audit Requirements for Califomia Special Districts, shall issue the following reports: (1) Report on State Leqal Compliance The AUDITOR shall express an opinion on the DISTRICT's compliance with the state legal requirements identified in the Minimum Audit Requirements for California Special Districts. (2) The AUDITOR's Manaqement Letter The Management Letter shall identify any reportable conditions in internal controls over state legal compliance and all instances of noncompliance with state legal issues discovered by the AUDITOR. Page 4 of 7 (3) DISTRICT's Response to the Manaqement Letter The AUDITOR shall include the DISTRICT's response with the AUDITOR's Management Letter. e. Addressing of Reports All reports shall be addressed to the DISTRICT. fo Delivery of Reports (1) The AUDITOR is to deliver a draft of the Report on the Financial Statements to the DISTRICT no later than September 14. (2) The AUDITOR is to deliver 20 copies of the final Report on the Financial Statements and Single Audit Reports to the DISTRICT no later than September 30 along with an electronic copy in Word. (3) The AUDITOR is to deliver 10 copies of the Management Report to the DISTRICT no later than October 14. (4) The deadlines noted above may be extended by the DISTRICT if, in the opinion of the DISTRICT, circumstances existing beyond the control of the AUDITOR prevent completion by that date. The AUDITOR agrees to make available all working papers, audit programs, and time control records associated with the audit of the DISTRICT upon request by the DISTRICT during performance of the audit or at the completion of the audit, for a quality control review. The AUDITOR also agrees to furnish copies of all working papers, audit programs and time control records upon request. Working papers and reports shall be retained by the Auditor for a minimum of three years from the date of the audit report. These same documents will be made available to federal and state agencies in accordance With OMB Circular A-133 and state law. The AUDITOR shall promptly inform the DISTRICT regarding any indication of errors, irregularities or illegal acts that may come to their attention in connection with the audit. The AUDITOR shall schedule an exit interview with the DISTRICT's Chief Financial Officer and other appropriate DISTRICT officials to discuss the AUDITOR's report and recommendations at the completion of the fieldwork prior to drafting their reports. It is understood that the not-to-exceed fee, including all out-of-pocket expenses, for the services of the AUDITOR, as set forth in paragraph 1 above, shall be $42,000. The not-to-exceed fee consists of $39,000 for the financial audit services and $3,000 for the single audit services. Billings for interim test work are to be submitted to the DISTRICT by June 30, 2005. The DISTRICT shall have the option to extend this contract to the succeeding two fiscal years. If the option is exercised for the fiscal year ending June 30, 2006, the not-to-exceed fee, including all out-of-pocket expenses, for the services of the AUDITOR will be $43,000, consisting of $40,000 for the financial audit services and $3,000 for the single audit services. If the option is exercised for the fiscal year ending June 30, 2007, the not-to-exceed fee, including all out-of- pocket expenses, for the services of the AUDITOR will be $44,000, consisting of $41,000 for the financial audit services and $3,000 for the single audit services. Page 5 of 7 10. 11. 12. 13. 14. 15. 16. 17. 18. Separate progress billings to the DISTRICT are allowed for time and expense incurred during the audit with the stipulation that progress billings cannot exceed 75% of the fees stated above. A statement of the current and cumulative hours incurred shall be submitted with each billing. The statement of actual hours incurred must separately report hours incurred for services performed in connection with the financial audit and hours incurred for services performed in connection with the single audit. Final payment shall be made upon completion of the audit and upon receipt of the AUDITOR's reports as stipulated in paragraph 1 .f., a final statement of actual hours incurred as described in paragraph 6, and the final billing. It is expressly understood and agreed that in no event will the amounts to be paid by the DISTRICT to the AUDITOR under this contract exceed the fee and conditions made a part of this contract. Payments by the DISTRICT are expressly subject to appropriation therefore, and in the absence thereof, this agreement shall be terminated forthwith. The AUDITOR agrees to notify the DISTRICT in writing prior to changes of partner, manager, supervisor, or senior personnel obligated in the AUDITOR's bid proposal. The DISTRICT assumes no liability for any legal expenses, other than for its own defense. The AUDITOR confirms that he is independent of the DISTRICT as defined in the AICPA's Rules of Conduct, Rule 101, and the requirements of the Government Auditing Standards, published by the U.S. General Accounting Office. The AUDITOR confirms that he is properly licensed for public practice as a certified public accountant in the State of California and that he does not have a record of substandard work. The AUDITOR agrees not to discriminate against any individual because of race, color, religion, age, sex, handicap, or national origin, and that these shall not be a factor in consideration for employment, selection for training, promotion, transfer, recruitment, rates of pay, or other forms of compensation, demotion, or separation. The AUDITOR hereby agrees to indemnify and save harmless the DISTRICT and its officers, agents, and employees, from and against any and all loss, damage, injury, liability, and claims thereof, including claims for personal injury or death, howsoever caused, resulting directly or indirectly, from the performance of the contract by the AUDITOR. The AUDITOR agrees to maintain such insurance as will fully protect both AUDITOR and DISTRICT, its officers and employees from any and all claims under any worker's compensation act or employer's liability laws made by anyone whomsoever which may arise from operations carried on under this Agreement. AUDITOR shall maintain professional liability insurance in a form acceptable to DISTRICT to be in full force and effect from the first day of the term of the Agreement and throughout the term of this Agreement as set forth in Exhibit "A", said Exhibit "A" being attached hereto and incorporated herein. Said AUDITOR shall be an independent contractor, and as such, shall have no authorization, express or implied, to bind the DISTRICT or its agencies, in any agreement,' settlement, liability, Page 6 of 7 or understanding whatsoever, and shall not perform any acts as agent for the DISTRICT except as herein expressly set forth. 19. This contract may be terminated upon 30 days written notice by either party hereto and may be immediately terminated for cause or other bad performance by either party. 20. The DISTRICT shall furnish the following to the AUDITOR: All financial records, books of accounts, supporting documents, and other related records for and related to the period being audited. Copies of DISTRICT ordinances, minutes of Board meetings, policy directives, grant agreements, contracts, leases, budgets, laws, and other pertinent documents or data, and such other information as may be required for the audit. Co A management representation letter confirming oral representations made to the AUDITOR. d. Adequate working space and other facilities for the conduct of the audit. eo All working papers normally prepared by the DISTRICT in connection with the accounting system, all original documents, as requested, evidencing audited transactions. fo Assistance of personnel in all reasonable requests from the AUDITOR as the DISTRICT staff time and budget will permit, including, but no limited to, the preparation of account analysis, summaries, and other working papers requested. 21. This contract together with the terms stated in the Request for Proposals constitutes the entire agreement between the DISTRICT and the AUDITOR. Any changes to the agreement must be in writing and signed by both parties. IN WITNESS THEREOF, the DISTRICT and the AUDITOR have executed this contract as of the date first indicated above. GRANT THORNTON LLP CERTIFIED PUBLIC ACCOUNTANTS Larry Mace, Assurance Partner and Professional Standards Partner Date SOUTH TAHOE PUBLIC UTILITY DISTRICT Eric Schafer, Board President P:\FINANCE\Grant Thornton audit contract 2005.doc Date Page 7 of 7 EXHIBIT A INSURANCE REQUIREMENTS INSURANCE & HOLD HARMLESS Auditor agrees to purchase and maintain during the life of the contract liability insurance, and shall name the District as coinsured. Auditor's insurance shall cover the District and their agents and employees from any claims for damage, which may arise from Auditor's operations under this contract, whether such operations are by anyone directly or indirectly employed by the Auditor. Auditor agrees to name all insured parties in the policy and provide copies of the certificate to each of those named parties. B. The limits of liability for Auditor's insurance shall not be less than: 1. California Worker's Compensation and Employers Liability: Statutory 2. Professional Liability: $2,000,000 At the option of the Auditor, evidence of coverage and limits may be furnished by an umbrella liability policy certificate in addition to certificates for workmen's compensation and employer's liability policies. Auditor shall submit documentation stating exact limits of coverage and exclusions, if any. For any claims related to this work, the Auditor's insurance coverage shall be primary to the District's insurance and shall so state on the endorsements. Any insurance or self-insurance maintained by the District shall be excess of the Auditor's insurance and shall not contribute with it. The Auditor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Auditor shall be responsible for all deductibles in all of Auditor's insurance policies. The amount of deductibles for an insurance coverage required herein shall be reasonable and subject to District's approval. In the event Auditor cannot provide an occurrence policy, Auditor shall provide insurance covering claims made as a result of performance of the contract for not less than three (3) years following completion of performance of the contract. Auditor shall furnish proof of coverage satisfactory to the South Tahoe Public Utility District as evidence that the insurance required above is being maintained. Failure of Auditor to maintain the insurance required by this paragraph, or to comply with any of the requirements of this paragraph, shall constitute a material breach of the entire contract. Jo Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party (Auditor or insurance company), reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the District. P:\FINANCE\lnsurance Exhibit A.doc SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbri~l, General Manager Eric W. Schafer, President James R. Jones, Director I I II I I [ IIII Paul Sciuto, Assistant Manager BOARD MEMBERS Duane Wallace, Vice President Mary Lou Mosbacher, Director Tom Comte, Director I II II I IIIII I] I I I I I I I II I I I REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT JANUARY 20, 2005 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, January 20, 2005, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: Vice President Wallace, Jones, Comte, Mosbacher. President Schafer was excused for District business. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Sciuto, Hoggatt, Cocking, Frye, R. Johnson, Hydrick, Attorney Kvistad. GUESTS: Alex Handlers, Bartle Wells Associates Consent Item c. (Forklift Purchase) was brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Mosbacher / Second Jones / Schafer Excused / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR a. Cold Creek Booster Station Generator Set - Authorized staff to advertise for bids; REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005 PAGE - 2 Bulk Hypochlorite Purchase - Awarded bid to the lowest responsive, responsible bidder, Pioneer Americas, LLC, in the estimated amount of $166,237.50; CONSENT CALENDAR (continued) c. See Consent Items Brought FonNard; d. Management MOU (Memorandum of Understanding) - Extended Managers' MOU through March 18, 2005; e. Approved Regular Board Meeting Minutes: December 16, 2004. CONSENT ITEMS BROUGHT FoRwARD FOR ACTION I DISCUSSION Director Mosbacher received clarification that the forklift would be secure even though it will have a keyless ignition system. FORKLIFT PURCHASE (Consent Item c.) Moved Mosbacher / Second Jones / Schafer Excused / Passed to authorize the purchase of a new electric forklift from Toyota Material Handling Northern California in the amount of $22,000, plus tax and freight. Alex Handlers, Bartle Wells Associates, gave a Power- Point presentation on well production capacity and MTBE fund analysis, and reported on the long-term financial adequacy of the District's MTBE fund. ANALYSIS OF MTBE FUND RESERVE No Board action. ITEMS FOR BOARD ACTION Jim Hoggatt distributed a revised list of engineering project priorities. He also listed some of the projects that are scheduled to be done over the next three years. Some of the projects will be done by consultants, and some by in-house crews. Additional inspectors from outside services will be needed to oversee some of the projects. The Operations Committee reviewed the priodty list and determined the projects listed cannot be delayed (some will be a result of the new arsenic rule the District must comply with). The committee suggested staff consider ENGINEERING PROJECTS PRIORITY LIST FOR 2005 AND 2006 CONSTRUCTION SEASONS REGULAR BOARD MEETING MINUTES - ,JANUARY 20, 2005 PAGE - 3 hiring an additional engineer to assist with the sub- stantial number of projects in the five-year plan. Hoggatt noted the list is flexible due to the uncertain nature of regulations and emergencies, and can be rearranged when necessary. Moved Jones / Second Wallace / Schafer Excused / Passed, to approve the priority list. Moved Comte / Second Jones / Schafer Excused / Passed to approve payment in the amount of $746,277.34. This item was added by an addendum to the agenda. All noticing requirements were met. Paul Sciuto reported the District has currently authorized payments to Cox & Cox, but has been unable to pay this amount due to stop notices filed by three of their subcontractors. Cox & Cox developed a Stop Notice agreement with the subcontractors agreeing that all future payments to Cox & Cox will be paid to the subcontractors on a percentage basis of the stop notice amounts, and Cox & Cox will indemnify it. If additional stop notices are received by the District on this project, Cox & Cox will have a new stop notice agreement signed by all parties prior to the release of any funds. This protocol for distribution of funds will be followed if additional notices are received. Moved Comte / Second Jones / Schafer Excused / Passed to authorize making progress payments via joint check to Cox & Cox Construction, Inc. and the subcontractors that have submitted stop notices on a pro-rata share based on total amount of stop notices; provided that 5% retention shall be withheld from any future increases in the contract amount, if any. Water and Wastewater Operations Committee: The committee met January 17. Minutes of the meeting are available upon request. Finance Committee: The committee met to discuss the potential change of CalPers to a defined contribution plan. Minutes of the meeting are available upon request. ENGINEERING PROJECTS PRIORITY LIST FOR 2005 AND 2006 CONSTRUCTION SEASONS (continued) PAYMENT OF CLAIMS B-LINE EXPORT PIPELINE REPLACEMENT: PHASE 3 BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005 PAGE - 4 Building Ad Hoc Committee: Director Jones reported the committee met January 13. He distributed a cost estimate to Board members. Bids for the project will be going out soon, with construction anticipated to begin in spring. The budget shortfall for this project was discussed. BOARD MEMBER AD HOC COMMITTEE REPORTS Director Mosbacher reported on her attendance at the Employee Communications Committee meeting, and reviewed topics covered at the Alpine County Board of Supervisors meeting. BOARD MEMBER REPORTS Director Wallace reported on his meeting with Assembly- man Tim Leslie. Director Wallace reported he participated in the January 12 County Water Agency meeting by teleconference. EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT General Manaqer: Richard Solbrig reported staff attended a CTC (California Tahoe Conservancy) meeting regarding stormwater quality improvement. Assemblyman Tim Leslie's office is working with the CTC to ensure the language regarding utility relocation for erosion control projects is put back in the bill as originally written. GENERAL MANAGER REPORT 4:10-4:30 P.M. MEETING BREAK 4:30 P.M. ADJOURNED TO CLOSED SESSION 5:05 P.M. RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. ARCO et al., San Fran- cisco County Superior Court Case No. 999128 No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation (Two Cases) REGULAR BOARD MEETING MINUiES - JANUARY 20, 2005 PAGE- 5 No reportable Board action. No reportable Board action. No reportable Board action. No reportable Board action. 5:05 P.M. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. ClV S-02-0238 MCE JFM Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators - Agency Negotiators: General Manager, Management Negotiations Ad Hoc Committee, Board of Directors; Employee Organization: Management Unit ADJOURNMENT ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District Eric W. Schafer, Board President South Tahoe Public Utility District SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" Richard Solbd~l, General Manager Eric W. Schafer, President Paul Sciuto, Assistant Manager BOARD MEMBERS Duane Wallace, Vice President James R. Jones, Director I I III I I r I Mary Lou M0sb~cher, Director Tom Comte, Director Il I I II II I II I I II REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 3, 2005 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, February 3, 2005, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Schafer, Directors Jones, Wallace, Comte, Mosbacher. ROLL CALL STAFF: Solbrig, Sharp, McFarlane, Sciuto, Thiel, Brown, Cocking, Zaninovich, R. Johnson, Donovan, Swain, Hoggatt, Hussmann, Attorney Kvistad. GUESTS: Dave Galicia, G.B. General Engineering. Consent Item d. (2005 Washington, D.C. Legislative Advocacy Services) was brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Comte / Second Mosbacher / Passed Unanimously CONSENT CALENDAR to approve the Consent Calendar as amended: a. Life Insurance Renewal- Authorized changing life insurance carrier from Jefferson Pilot to Assurant/Fortis REGULAR BOARD MEETING MINUTES - FEBRUARY 3, 2005 PAGE - 2 Benefits, resulting in annual cost decrease in the approximate amount of $8,340; CONSENT CALENDAR (continued) Polymer Purchase -Awarded bid to lowest responsive, responsible bidder, Stockhausen, Inc., in the estimated amount of $89,339.25; Wildwood Avenue Sewer Interceptor Project- Approved Task Order Nos. 5 through 8 to Bennett & Staheli Engineers for microtunneling construction management services, in the amount of $53,627.52; d. See Consent Items Brought Forward; 2005 California Legislative Advocacy Services - Authorized execution of contract with Lynn M. Suter and Associates in the amount of $29,400; ' CONSENT ITEMs BROUGHT FORWARD FoR ACTION I DISCUSSION Director Jones questioned the need for using two firms. The effectiveness and successes resulting from using the combination of both firms was discussed. Moved Comte / Second Wallace / Jones Voted No / Passed to: (1) Authorize execution of contract with Crosspointe Partners, LLC, (formerly Impact Strategies, LLC), in the amount of $66,000; and (2) Authorize execution of contract with ENS Resources in the amount of $66,356. 2005 WASHINGTON D.C. LEGISLATIVE ADVOCACY SERVICES (Consent Item d.) ITEMS FOR BOARD ACTION John Thiel reported he met with the Building Ad Hoc Committee to review the budget for this project. Another meeting will be held to review options to make up for the budget shortfall for this project. CUSTOMER SERVICE, OPERATIONS AND LABORATORY FACILITY Moved Comte / Second Jones ! Passed Unanimously to authorize staff to advertise for construction bids. Moved Jones / Second Comte / Passed Unanimously to approve payment in the amount of $1,304,980.39. PAYMENT OF CLAIMS Water and Wastewater Operations Committee: The committee met January 31. Minutes of the meeting are available upon request. BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - FEBRUARY 3, 2005 PAGE Director Mosbacher reported the Alpine County Board of Supervisors has a new majority on the board. They held a special meeting to review the decisions the board made in December pertaining to the new development proposed in Markleeville. The board reconfirmed the decisions that were made. As a result, the people opposed to the development plan to file a lawsuit. Director Jones reported he will attend the ACWA conference in Washington D.C. the week of February 14. He joined a coalition to prevent the energy bill from being passed due to the safe harbor language for polluters. He was also invited to speak about MTBE at the March 8 meeting of the Association of Municipal Water Agencies. Director Wallace reported two new appointments were made to the TRPA board. President Schafer reported on his attendance at the California Association of Sanitation Agencies. The focus of the conference was on biosolids. Director Wallace reported the agency met in closed session. General Manager: Richard Solbrig reported on three items: 1) Assemblyman Tim Leslie is continuing to work with the California Tahoe Conservancy to ensure the language regarding utility relocation for erosion control projects is returned to its original format. 2) The pump motor at Valhalla Well failed after only four years of use. A crane truck had to be hired to remove the submersible motor. The reliability of the brand of Dump that failed will be reviewed by staff. 3) The microbiological system in the wastewater treatment plant's aeration basin was disturbed and the biological system died. Requirements of the discharge permit could no longer be met, so the effluent was pumped into the emergency retention basin (ERB).Truckloads of sludge were brought in from Douglas County General Improvement District that helped to restarted the process. Discharge requirements are now being met and effluent from the ERB is being treated. The cause of the disturbance is still under review. Possible reasons could include the high altitude and temperatures, or too much phosphorus resulting from a load of alum. BOARD MEMBER REPORTS EL DORADO COUNTY WATER AGENCY REPRESENTATIVE REPORT GENERAL MANAGER REPORTS REGULAR BOARD MEETING MINUTES - FEBRUARY 3, 2005 PAGE - 4 Paul Sciuto reported staff provided supplemental information to Lahontan pertaining to the B-line effluent leak. STAFF REPORTS 3:05 - 3:15 P.M. MEETING BREAK 3:15 P.M. ADJOURNED TO CLOSED SESSION 4:45 P.M. RECONVENED TO REGULAR SESSION ACTION ! REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO et al., San Fran- cisco County Superior Court Case No. 999128 No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation (One Case) No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. CIV S-02-0238 MCE JFM No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Litigation: Beth Jeff / Kendall Pearce REGULAR BOARD MEETING MINUTES - FEBRUARY 3, 2005 PAGE - 5 No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. No reportable Board action. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators - Agency Negotiators: General Manager, Management Negotiations Ad Hoc Committee, Board of Directors; Employee Organization: Management Unit 4:45 P.M. ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District ~,~ Consent Item 4 g SOUTH TAHOE PUBLIC UTILI DISTRICT "Basic Services for a Complex World" Richard Solbri~, General Manager Eric W. Schafer, President Paul Sciuto, Assistant Manager BOARD MEMBERS Duane Wallace, Vice President James R. Jones, Director H]i~ ~ Mary Lou Mosbacher, Director I ~ I IIIIiil III I I I I ] I III II Tom Comte, Director I I I REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 17, 2005 MINUTES The Board of Directors of the South Tahoe Public Utility District met in a regular session, February 17, 2005, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF DIRECTORS: President Schafer, Directors Comte, Mosbacher. Directors Jones and Wallace were excused for District business. ROLL CALL STAFF: Sciuto, Sharp, McFarlane, Nolan, Hydrick, Attorney Kvistad. Consent Items c. and d. were brought forward for discussion prior to Board action. CORRECTIONS TO THE AGENDA OR CONSENT CALENDAR Moved Mosbacher / Second Comte / Jones and Wallace Excused / Passed to approve the Consent Calendar as amended: CONSENT CALENDAR a. Wildwood Avenue Sewer Interceptor Project -Approved recommended list of pre-qualified microtunnel subcontractors; Cold Creek Booster Pump Station Generator Set - Awarded bid to the lowest responsive, responsible bidder, Nevada Generator Systems, Inc., in the amount of $24,501.35; REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 2005 PAGE - 2 c. See Consent Items Brought Forward; d. See Consent Items Brought Forward; CONSENT CALENDAR (continued) e. Approved Regular Board Meeting Minutes: January 6, 2005. CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION Rick Hydrick requested the amount be increased to cover unexpected costs and contingencies. Moved Comte / Second Mosbacher / Jones and Wallace Excused / Passed to: (1) Authorize Byron Jackson pumps and motors be placed on the standardization list for sole brand / sole source purchases; and (2) Authorized sole brand / sole source purchase of Byron Jackson pump and motor rated at, or above, 1,000 gpm for Valhalla Well in an amount not to exceed $45,000. VALHALLA WELL PUMP AND MOTOR PURCHASE (Consent Item c.) Rhonda McFarlane and Lynn Nolan reported on the success of the grant program and the benefits of sharing the grants coordinator position with Alpine County. Board members thanked Nolan for her work. INTERGOVERNMENTAL AGREE- MENT WITH ALPINE COUNTY (Consent Item d.) Moved Comte / Second Mosbacher / Jones and Wallace Excused / Passed to: (1) Authorize execution of agreement to extend the Intergovernmental Agreement providing for grant services in an amount not to exceed $39,000; and (2) Authorize the Chief Financial Officer to negotiate an update to Attachment A of the agreement with Alpine County and the grant coordinator. ITEMS FOR BOARD ACTION Moved Comte / Second Mosbacher / Jones and Wallace Excused / Passed to approve payment in the amount of $1,346,511.54. Finance Committee: The committee met February 9 regarding selection of audit services provider. They chose to continue using Grant Thornton for audit services for the next three years. Water and Wastewater Operations Committee: The committee met February 14. Minutes of the meeting are available upon request. PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 2005 PAGE - 3 Director Mosbacher reported John Burton was recently appointed to serve on the California Tahoe Conservancy. BOARD MEMBER REPORTS General Mana.qer: Richard Solbrig reported on three items: 1) The California Tahoe Conservancy corrected the grant language regarding utility relocation for erosion control projects. 2) The wastewater treatment plant's microbiological process problems have been resolved. Compliance requirements are being met. 3) Lahontan is reviewing the additional information staff submitted on the B-line effluent leak. STAFF REPORTS Chief Financial Officer: Rhonda McFarlane reported she has joined a group at ACWA to help protect special district reserves. 2:45 - 2:50 P.M. MEETING BREAK 2:50 P.M. ADJOURNED TO CLOSED SESSION 4:15 P.M. RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Litigation (One Case) No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; et al., United States District Court for the Eastern District of Ca., Sacramento Division, Case No. ClV S-02-0238 MCE JFM No reportable Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant REGULAR BOARD MEETING MINUTES - FEBRUARY 17, 2005 NO reportable Board action. No reportable Board action. No reportable Board action. 4:15 P.M. PAGE- 4 Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel- Anticipated Litigation: Beth Jett/Kendall Pearce Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel- Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. Pursuant to Government Code Section 54957.6(a)/Conference with Labor Negotiators - Agency Negotiators: General Manager, Management Negotiations Ad Hoc Committee, Board of Directors; Employee Organization: Management Unit ADJOURNMENT Eric W. Schafer, Board President South Tahoe Public Utility District ATTEST: Kathy Sharp, Clerk of the Board South Tahoe Public Utility District South Tahoe Public Utility District General Manager Richard H, Solbrig DiFeC~OFS Tom Com~ Jame~ R. Jone~ Mar~ Lou Mo~bacher Duane Wallace Eric ~chafer 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614. www. stpud.us BOARD AGENDA ITEM NO. 6.a TO: Board of Directors FROM: Jim Hoggatt, Construction Manager/Engineer MEETING DATE: March 3, 2005 ITEM - PROJECT NAME: Sludge Handling Facilities and Odor Control Package REQUESTED BOARD ACTION: Authorize staff to reduce the retainage from 10% to 5% of the total contract amount. DISCUSSION: Pacific MechaniCal Corporation, the general contractor for the Sludge Handling Facilities and Odor Control Project, has requested the District reduce the retention from 10% to 5% of the contract amount. Public Contract Code Section 9203 provides that any time after 50% of the work has been completed, if the legislative body finds that satisfactory progress is being made, it may make any of the remaining progress payments in full for actual work completed, provided that at least 5% of the contract price has been withheld at that point. Pacific Mechanical Corporation is presently over 50% complete and staff believes satisfactory progress is being made. Staff recommends Board approve the retention being reduced to 5% of contract amount. SCHEDULE: As soon as possible COSTS: N/A ACCOUNT NO: 1029-8234, 1029-8236, 1029-8236, 1029-8349, 2029-8130 BUDGETED AMOUNT REMAINING: $292,732 ATTACHMENTS: PMC letter requesting reduction of retention to 5% CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES'~ NO NO CATEGORY: Sewer Feb, 14, 2005 3:54PM PACIFIC NfECHA~I[CAL No, 4369 P, February 14, 2005 PACIFIC MECHANICAL CORPORATION GENERAL ENGINEERING CONTRACTORS Call[ ,~[ale L~¢. No 138{220 '~' NV $~a[e L~¢. No. 00062'~z P,O, Box 4041, Concord, CA 94524 (925) 827-4940 ',~ FAX (925) 827-0519 South Tahoe Public Utility District 1275 Meadow Crest Drive South Lake Tahoe, CA 96150 Attention: Jim Hoggatt Reference: Sludge Handling and Odor Control Facilities South Tahoe Public Utility District Subject: Reduction in retention Letter No: 248-00131 Fax: (530) 541-0614 Dear Mr. Hoggatt, In accordance with our conversation this letter is to that retention be reduced to 5% of the Contract. Thank you for .your consideration in this matter, Ve?~tr/~ly yours, Gar Baite~----------~ Project Manager cc: Brad Farmer PAYMENT OF CLAIMS FOR APPROVAL March 3, 2005 Action Item 6.b Payroll 2-16-05 Total Payroll Total Vendor EFT Accounts Payable Checks Sewer Fund Accounts Payable Checks Water Fund Accounts Payable Checks Grant Funds Total Accounts Payable Grand Total 293,781.51 293,781.51 0.00 121,815.53 63,289.06 6.04 185,110.63 478,892.14 Payroll EFTs & Checks EFT EFT EFT CHK EFT EFT CHK EFT EFT CHK AFLAC Medical & Dependent Care CA Employment Taxes & W/H Federal Employment Taxes & W/H CalPERS Contributions ManuLife Pension Loan Payments Great West Deferred Comp Stationary Engineers Union Dues United Way Contributions Employee Direct Deposits Employee Paychecks Total 2-16-05 1 896.00 12 410.96 70.689.33 18 858.01 5 115.79 12 470.65 1 529.49 105.00 152,257.48 18,448.80 293,781.51 00 S o u t h T a h o e P.U.D. 02/23/05 PAYMENT O F CLAIMS REPORT 02/18/2005-03/03/2005 1 WED, FEB 23, 2005, 11:42 AM - -req: ' A -- -leg: GL JL- -lo : C S1'1E - -- -dab: 330588 #J043--- -pzog: 09 <1.07 >-- report Cf� Default Selection: Check Stock ID: AP ; Check Types: Ma,HW,RV,VH Vendor Nacre Aooa mt # Eel:a/trent AC WA SERVICES CRP (ASC) 10 -00 -2530 COAL & AIIvLINISIRATTCN AFLAC A W DIREST A -1 CHEMICAL INC 10 -00 -2532 C;QZRAL & 1AIIvfl NISIRATICN 10 -01 -6052 INCEFERCLIND REPAIR 10 -00 -0421 10 -00 -0422 ALPEN SIERRA COFFEE COMPANY 10 -00 -6520 20 -00 -6520 AMERICAS - SD LAKE TtE ARAMARK LNIECIRM SERVICES AM:R AC FINE FRAMIl\Th ASPEN FUELLISHERS INC. AVISIY UTILITIES GENERAL & ALIAINISIRATICN GENERAL AL & ALMLNISIRATTCN tescripticn EMPLOYEE VISION INS Check Total : INSURANCE SUPPLEMENT Creek Total : PIPE, COVERS, & NANHCLES Check 'Dotal: SEEP SUPPLY INVENTORY JANITORIAL SUPPLIES INVENTOR ot Check Total: : COAL & AIIVIINISIRATICN SUPPLIES COAL & ALMINISIRATICN SUPPLIES 10 -28 -6360 ALPINE COUNTY 10 -00 -2518 GENERAL & ALMI NISIRATTCN 10 -39 -4820 FINANCE 20 -39 -4820 FINANCE 10 -37 -4830 INFORMA TCN SYSIEMS 20 -37 -4830 IlNFORMATICN SYSTEMS 10 -39 -4830 FINANCE 20 -39 -4830 FINANCE Check Total: PROPANE Check Total: LNMFC d 1/R}3S/TQn1ELS PAYABLE Check Total: OFnCE SUPPLIES OFFICE SUPPLIES Check Total: SLESCRIPTICNS EXPENEE S ES RIPTICNS EXPENSE IP11C NS EXPENSE SUEECRIY11CNE FXPENEE Creek Total: 10 -00 -6350 COAL & ALNI NISIRATICN NATURAL CAS Arrrxmt Check # Type 2,414.50 2,414.50 00059236 NW 973.84 973.84 00059237 NW 792.84 00059238 14q 792.84 53.28 137.73 191.01 00059239 NW 78.50 78.50 157.00 00059240 MAI 480.24 00059241 Ma 1,162.79 1,162.79 00059242 MAT 36.34 36.34 72.68 00059244 NW 56.55 56.55 127.78 127.78 368.66 00059245 MST 480.24 218.88 South Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS R E P O R T 02/18/2005-03 03/2005 WED, FEB 23, 2005, 11:42 AM - -req: THERESA -- -leg: GL 3L- -lcc: CNS.LIE - -- -fob: 330588 #J043--- -prog: a.o9 <1.07 > - -wort id: I_fault Selecticn: Check Stock ID: AP ; Check Types: MW,HW,RV,VH Ven br Nacre Aoocint # Department BARBATO, DANA BARTLE WELLS ASSOCIATES BENTLY ACS BERRY- INGUSIRIES BI SATE PROPANE BINC NAIFRIAiS BOISE CALF C P N INIEZTTCUAL INC. 20 -00 -6350 COAL & ALMINISTRATICN 10 -22 -6200 HU MAN RESCURCM 20 -22 -6200 HLNAN RESOURCES DIRE= 20 -39 -4440 10 -06 -6652 10 -05 -6013 10 -00 -0415 10 -00 -0416 10 -05 -4630 20 -05 -4630 10 -04 -6021 20 -01 -6052 FINANCE OPERATIONS J�IR�IENT REPAIR & ALM NISIRATICN GENERAL & AIIVVIS RATION BTUIFM Nr REPAIR BUUTAENT REPAIR NAVY MAINIENANCE INCEECRaND REPAIR 10 -39 -4820 FINANCE 20 -39 -4820 FINANCE 10 -00 -0428 GENERAL & AIlvEINISIRATICN 20 -29 -4820 ELZINEERIM Descr-ipticn NATURAL CAS RAVEL 'IRA : ICI I t. 0 1 e. AEVISCI Y Check 'Ibt-a1 /CN E UC CN Check Tbtal: Check 'Ibta1 : BICSCLID DISREAL OBIS Check Tbtal: GENERATCRS CASCLINE INVENTORY DIESEL INVENICRY OIL & LL ICANIS OIL & LLERICANIS Check Tbta7 : PIPE, CIS, & OrFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES O1,1iCE SUPPLIES Check 'Ibt-a1 MANHOLES Check Tbtal: INVFNILRY Creek Tbtal: Check 'Itt-a1 : Amt Check # Type 324.17 543.05 - 17.00 - 17.00 - 34.00 5,982.66 5,982.66 1,814.73 1,814.73 94.21 1,638.78 5,222.63 376.93 376.93 7,709.48 68.18 68.18 2,266.91 2,266.91 15.63 15.66 183.61 214.90 361.27 361.27 00059246 MAI 00057961 RV 00059247 NW 00059248 NW 00059249 NW 00059250 MAI 00059251 MAI 00059287 NW 00059252 IvW South Tahoe P.U.D. WED, FEB 23, 2005, 11:42 Defi alt Selection: Check Vendor Narre 02/23/05 PAYMENT O F CLAIMS REPORT 02/1_8/2005-03/03/2005 3 AM - -req: THERESA---leg: C�, JL - -lcc: CI'1E - -- -jab: 330588 #J043--- -prog: 09 <1.07 > - -wort id: CI PC Stock ID: AP ; Check Types: MV, HW, RV, VH Account # I3rtrent CWEA CALIF ARB /PERP ETA OVERNIGEr CALLTAN, JERALEE CAROLLD ENGINEERS C CK1M3, I&NNIS CCM= 10 -02 -6200 PUMPS 20 -02 -6200 PUMPS 10 -02 -6650 PUMPS 20 -02 -6650 FIDES 10 -00 -4810 20 -00 -4810 20 -07 -4810 10 -28 -7042 10 -29 -4521 10 -07 -4810 10 -29 -7040 90 -98 -8828 10 -29 -8238 COAL & A>ISIRATICN GENERAL & SIRATICN LABORATDRY EMINEERING LAECRATORY ENMEERIN3 EXPORT PIPELINE End CHANT 10 -21 -6200 J v NISIRkTICN 20 -21 -6200 ALMINISIRATICN 20 -29 -8438 IIMIlNEERINU 10 -29 -8238 EN INEH I3 10 -27 -6200 DISTRICT I EIDWATICN 20 -27 -6200 DISTRICT I EIN TICK 20 -22 -4405 HUMAN RESOURCES DIRECICR 10 -22 -4405 RPM RESURCES Description TRAVEL/ I S/E TAITCN Cileck Tbtal: OPERATIM PERMITS OPERAT M PERMITS Check Total: IO'lAEE EX ES PC613GE EXPENSES PC6TAGE EXPENEES INDIAN CREEK TM314 ACT A11�6 SODIUM HYIOC H CIRIT E C NVERSI BLME III III LPPS -CAN P[MP SIN, CARENER MIN Chrdk Tbtal: TRA %TTCN TRA �+ Check Ibtal: BSIR SIN, CERNELIAN (REPL) PIMP SIN, CAFE MIN Check Total : TRA /Emma -TUN TRA Check Total: C NIRP,CRYL SERVICES OZNIRACILJAL SERVICES Check Total: O 1 e. • 1 e. O 0 1!. O ID 1 Amt c'k # Type 533.50 533.50 1,067.00 45.00 45.00 90.00 16.00 18.52 56.77 6.04 5.04 51.64 5.04 6.04 2.52 167.61 16.20 16.20 32.40 3,795.00 1,725.00 5,520.00 336.15 336.15 672.30 30.80 30.80 61.60 00059253 MW 00059243 MI 00059254 MdAI 00059255 MI 00059256 MW 00059257 Ma 00059258 MI S o u t h Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS REPORT 02/18/2005-03403/2005 Vim, FEB 23, 2005, 11:42 AM --mg: THERESA -- -leg: C;L JL - -loc: CNS±J± - -- -fob: 330588 #J043--- -prog: 09 <1.07 >- -report id: Default Selection: Check Stock ID: AP ; Check Types: MW, HW, RV, VH Vendor Nene Aim= # Department CUES INCORPORATED LELL MARKEI'.II\U L P EMPLOYERS C;RCUP FED FISHER SCIENTIFIC FIL EE1 VE PCNP DIV 10 -01 -6055 L1 ND REPMR 10 -37 -4840 INREVITTCN SYSTElvIS 20 -37 -4840 INECIR=CN SYSTEMS 10 -02 -6200 PUMPS 20 -02 -6200 PUMPS 10 -37 -4810 INEUW ION SYSTEMS 20 -37 -4810 INFORNATICN SYSIH E 10 -07 -4760 LABCRATCRC 20 -07 -4760 IABORAICRY 10 -06 -4760 OPERATION 10 -06 -7493 OPERATIONS 20 -02 -6050 REPS FRIEDEL OFFICE M I I ES, S DIT 10 -38 -6027 C1E7iNIER SERVICE 20 -38 -6027 CLEICMER. SERVICE GFSCHEMICAL GECTIRANS INC 20 -07 -4760 10 -07 -4760 10 -37 -8565 LABORATORY INPORMATICN SYSIHV Description INFILTRATION & INELCIA1 C1�ecic Total: DISIRICT CENEUIER SUPPLIES DISTRICT Q M UIFR SUPPLIES /,Check Total: TRAVEL, /EC=I N Check Total: POSPEE EXPENEES OIL EXPENSES Check 'Ibt-a1 : LABORATORY SUPPLIES LABOR= SUPPLIES IAPORATORY SUPPLIES SOLIDS ANALYZER Check Total: WELLS Check Tbt a1 OF ICE EQUIPMENT REPAIR OFFICE EQUIPMENT REPAIR Check Total: LABORATCRY SUPPLIES LABORATORY SUPPLIES Check Total: GIS IMPIEMENIATTCN Check Ibt-a1 Amount Check # 'Type 795.96 795.96 96.52 96.53 193.05 212.50 212.50 425.00 9.32 9.33 18.65 257.97 261.89 321.33 2,483.15 3,324.34 2,509.36 2,509.36 15.00 15.00 30.00 119.68 130.47 250.15 11,917.12 11,917.12 00059260 00059261 00059262 00059263 00059264 00059265 00059266 00059267 00059268 MW MW Ma MW MW Ma MAI MW MW South Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS R E P O R T 02/18/2005-03/03/2005 WED, FEB 23, 2005, 11:42 AM - -req: 'IIHERESA -- -lag: GL JL - -loo: CNS1'1E - -- -dab: 330588 #J043--- -picg: 09 <1.07 >- -report id: Defy it t Selection: Check Stock ID: AP ; Check Types: MCI, HW, RV, VH Vendor Nacre Account # alt GLOBAL MIA SPE1:TALIS1S CRAI R INC, W. W. 10 -03 -6022 ELECTRICAL AL S OP 10 -05 -6071 KUIPMENI REPAID. Hf+° VY NA 10 -04 -6023 NI1I 10 -04 -6021 HEAVY MINI:WINCE HIGH SIERRA REINESS SYSTEMS 10 -21 -6030 ALNQNIS RATION 20 -21 -6030 AE LLNIS'IRATTCN HYDRA-SLOP INC. ISINC IMPACT STRATEGIES IE S INIERSIA1E SAFELY Sc SUPPLY INTUIT INTO TECH SC WITCNS 20 -01 -6052 LNEERGRaND REPAIR 10 -01 -6200 20 -01 -6200 20 -02 -6200 10 -02 -6200 10 -05 -6200 20 -05 -6200 INEERSRCIND REPAIR REPAIR PIMPS PTIvIPS E)kUIPMENT REPAIR DIQUIFMENT 10 -27 -4405 DISTRICT INECRMATICN 20 -27 -4405 DISTRICT I1TTCN 10 -00 -0425 GENERAL & ANIINISIRATICN 10 -39 -6077 FINANCE 10 -37 -6200 INECEMTICN SYSIIIvE 20 -37 -6200 ITTTCN SYSTEMS Description. SIE3aVEARY EXIRENT Check Total: SHOP SUPPLIES PRIMARY TI NI Check Total: SERVICE CIS SERVICE CONTRACTS Check Total: PIPE, COVERS, TRA TRA TRA TRA TRA 'IRA & NANEELES Check Total: /Fur N /mmTivi cm CN IDUC'A ION Check Total: m IRACILP,L SERVICES C NIRACR L SERVICES Check Tbta1: SAFETY SUPPLIES INVENIC7RY FRE•IGHIESPSCI3[NI5 Total: TRA TRA / UCATICN Check Tbtal: 0 0 I e. 0 0 1 e. Amxmt Check # TYPe 488.00 488.00 633.72 260.49 498.47 1,392.68 152.60 152.62 305.22 5,464.39 5,464.39 124.66 124.66 124.67 124.67 124.67 124.67 748.00 2,750.00 2,750.00 5,500.00 349.81 1.00 350.81 600.00 600.00 1,200.00 00059269 MAI 00059270 Ma 00059271 NW 00059304 NW 00059272 Ma 00059259 MN 00059273 MAI 00059274 Ma South Tahoe P.U.D. 02/23/05 PAYMENT OF CLAIMS REPORT 02/18/2005-03/03/2005 6 6 WED, FEB 23, 2005, 11:42 AM - -req: 'It NS A--- -leg: GL JL --lac: Ci'1E-- - -jcb: 330588 #J043--- -prog: 09 <1.07 >-- report id: FC Default t Selection: Check Stock ID: AP ; Check Types: MA7, HW, RV, VH Verrbr Nacre Account # t p rtment J & L PRO KEEN INC LAKE 'TAKE AUTO VTT T, ACE T ,TT TN" S TIRE SERVICE INC. LOCMLS FARGO & D. Mr NASTER CARR SUPPLY CID MID M7UNmm M FILE CZNM. M INTAIN CELU III AR 10 -39 -6074 F.IINCE 20 -39 -6074 FINANCE 10 -05 -6011 EQUIPMENT REPAIR 20 -05 -6011 EQUIPMENT NT REPAIR 20 -05 -6011 EQUIPMENT REPAIR 10 -05 -6011 EQUIPMENT REPAIR 10 -39 -4405 FINANCE 20 -39 -4405 FINANCE 20 -02 -6051 PUMPS 20 -05 -6011 EQUIPMENT REPAIR 10 -04 -6071 VY MINTEMNCE 10 -02 -6051 PUMPS 10 -04 -6021 HEAVY MAITIE E 10 -01 -6056 tip REPAIR 10 -05 -6056 EQUIPMENT REPAIR 20 -05 -6056 EQUIPMENT REPAIR 10 -27 -6310 20 -27 -6310 10 -38 -6310 20 -38 -6310 10 -29 -6310 20 -29 -6310 DISTRICT INECEMTICN DISIRICT INECRM5sTICN CUSICME R SERVICE QFICNER SERVICE EL`S EZ\ E scd.ption JANTICRIAL SERVICES 3ANTICL SERVICES k. Total. AUICNDITVE ACJICMJI7VE AUICMXTVE AUICMDTIVE Check Tbt-al : Check Total: C CINIRACILP,L SERVICES C NIRACIUAL SEEZVICES Check Total: PUMP STAaTCNS PLUCNCTIVE A � S P PLIES PRIMARY EQUIPMENT Check 'Total: RADIO REPAIRS /R1IP NT RADIO REPAIRS/ RADIO REPAIRS REPLAN Check 'Ibt-al TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Am r t Check # Type 1,523.50 1,523.50 3,047.00 00059275 MW 23.62 23.61 47.23 00059276 MW 1,140.55 28.50 1,169.05 00059277 MW 254.24 254.24 508.48 00059278 MN 296.39 54.28 62.45 217.45 26.66 657.23 00059279 MW 522.83 178.47 178.48 879.78 00059280 NW 21.60 21.60 20.20 41.71 41.04 41.03 S o u t h Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS REPORT 02/18/2005-03/03/2005 WED, FEB 23, 2005, 11:42 AM - -req: THERESA---leg: GL JL - -loc: CNS11 ;-- - -jcb: 330588 #J043--- -picg: CK509 <1.07>--report id: Dafa> >1 t Selecticri: Check Stock ID : AP ; Check Types : M'1, HW, RV, VH Vendor Nacre Accc unt # Departrrent NEVADA PII ]F NE tH AMERICAN LAKE NOKIHAEST SCZFNIIFIC INC 10 -02 -6310 20 -02 -6310 10 -01 -6310 20 -01 -6310 10 -28 -6310 10 -07 -6310 20 -07 -6310 10 -21 -6310 20 -21 -6310 10 -37 -6310 20 -37 -6310 10 -05 -6310 20 -05 -6310 10 -03 -6310 20 -03 -6310 PIMPS PIMPS tN ND REPAIR LIED REPAIR ALPINE calm LABORATCFff LABMATOY ALMINISIPATICN ALMINISIRATTCN IITICN SYSTEMS INFCWITICN SYSTEMS II JI REPPAIR ECIJRI�IlCr CAL SEDP EIECIRICAL SEDP 10 -01 -6073 LNEERCROLND REPAIR 10 -07 -6250 20 -07 -6250 20 -07 -4760 10 -07 -4760 LABORATORY LABCPATCRC LABORATORY LABORATORY OAKSICNE WE LN SS FUBLISEI M3 10 -21 -4830 ALMINISIRATICN 20 -21 -4830 AUVENISIRATICN OFFICE ZEEO 10 -39 -4820 FINANCE 20 -39 -4820 FINANCE Descripticaz TFr E H NE TELEPHONE TELEP7E TELEP 7E TFT EPFTNE TELEPHME IE EPFY NE IE E H NE IELEPHCNE TELEPHONE TELE IE ER E TFT EPFPNE TELEPHONE TELEf.Z�EP3 E Check Tbta1 : SMAII., TOOLS Check Tbtal: NCNES/I g-ID?S /CE TTFICATI LUES/MEMERSEIIPS /C E TFT( j Check Tbtal: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Tbtal: SUBSCRIPLICNS =NEE SUBSCRIPTIONS FEE: Check Tbta1: Orr10E SUPPLIES OFFICE SUPPLIES Arromt Check # Type 19.86 19.85 20.99 45.65 11.34 3.22 3.22 18.73 18.72 4.72 4.72 12.49 12.49 7.72 7.72 398.62 00059281 M✓1 65.04 65.04 00059282 Mv1 00059283 M' 00059284 M1 00059285 NW 57.50 57.50 115.00 168.07 162.00 330.07 50.40 50.40 100.80 69.73 69.72 S o u t h T a h o e P.U.D. 02/23/05 PAYMENT O F CLAIMS REPORT 02/18/2005-03/03/2005 TED, FEB 23, 2005, 11:42 AM --rag: THERESA—leg: CL 3L- -lcc: CNSi1E - -- -fob: 330588 #J043 - - - -pi : CK509 <1.07 >-- report id: Default SPl ecticn: Check Stock ID: AP ; Check Types: Ma, HW, RV, VH Verrbr Nacre Acccunt # Leuestrrent OFFICE PROFESSICNAL, THE P K SAFETY SUPPLY PE ER.SCN, JUN PETTY CASH PIC EER AMERICAS LLC • MELD'S RADIO SEA 10 -21 -4830 PENUNISIRATTCN 20 -21 -4830 ALNIINISIPPIICN 10 -04 -6073 HEAUY MAI IEN NCE 10 -29 -6200 Erb 20 -29 -6200 FF1NS NE t1 N3 10 -02 -6051 10 -02 -6200 10 -06 -4760 10 -07 -6520 10 -37 -4820 10 -37 -6200 20 -02 -6200 20 -07 -6520 20 -37 -4820 20 -38 -6200 20 -39 -4820 20 -39 -6200 REPS AMPS OPERATICNS LAB:RAMEY INECRMATTCN SYSTEMS INFCRNATICN SYSTEMS PIMPS LAECRATCRY INFCRNATICN CIEICMER SYST M6 FINANCE F0 N E 20 -02 -4755 PIMPS 20 -01 -6075 UNEERGROUND REPAIR 10 -01 -6071 U D REPAIR I scxipticn Check Ibfial : SUESCRIPLiCNS EXPENSE SUESCRIPilag5 EXPENSE Check 'Ibtal : SMALL TOOLS TRA PIMP Y` '7RA 2 0 r e.TCN :0- A OA% 1 ti ,I t ti Check Total: CN /RCN Check Tbt-a1 SUPPLIES OFr10E SUPPLIES _ TRAUII / TcN O1 IICCEL/SUPPLIES TRAVD OFFICE SUPPLIES TRA /TON Check Total HYPX iT C E E Clerk Total: SAFETY EQUIRENT /PHYSICALS Check Total: SHOP SUPPLIES PAmx net Check # Tjpe 139.45 00059286 MA7 43.50 43.50 87.00 00059288 M+V 957.01 957.01 00059289 MA7 43.54 43.54 87.08 00059290 MV 10.00 32.00 3.21 1.06 8.12 21.50 32.00 1.07 5.62 3.00 2.50 18.50 138.58 1,144.80 1,144.80 158.19 158.19 27.01 00059291 MA7 00059292 MW 00059293 Ma South Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS R E P O R T 02/18/2005-03/03/2005 C P 99 Vim, FEB 23, 2005, 11:42 AM - -req: THERESA---leg: GL JL - -loc: C EL1E - -- -fob: 330588 #J043--- -prcg: 01E509 <l.07 >- -report id: Default Selecticn: Check Verrbr Nacre Stock ID: AP ; Check Types: NW,HW,RV,VH Account # Departrrent RANDYS LDCt'IH RARILSSEN, SUSAN RIDER, TIlKTIHY J IRIcK, aatr RDID RDIER SBC SBC /MCI 10 -38 -4820 CUSIIIMER SERVICE 20 -38 -4820 QEIDIER SERVICE 10 -01 -4521 UNDERGROUND REPAIR 10 -39 -6200 FINANCE 20 -39 -6200 FINANCE 10 -21 -6621 20 -21 -6621 10 -02 -6200 20 -02 -6200 10 -01 -4521 10 -00 -6320 20 -00 -6320 10 -00 -6310 10 -01 -6310 20 -01 -6310 10 -02 -6310 20 -02 -6310 10 -06 -6310 10 -07 -6310 20 -07 -6310 PENHNISIRATIM PaaNISIRATICN PIMPS PIMPS LIED REPAIR GENERAL & ALMINISIRATICN GENERAL & ALMMISIRATICN COAL & ADMINISTRATICN IITERGRaND REPAIR IIICERMCIND REPAIR PIMPS PLMPS OPERATIONS LABCRATCRY LABZRATCRY Descipticn 01.F10E SUPPLIES SUPPLIES Check Tbra1 : CSFd% LIABILITY CLASS Check Total: TRAVEL /p 'ITCH TRA /Check Tb al 0 I r. i 0 1 eti IIE.VITVE & REl DMITICN PRCR INCENITVE & RECOGNITICN FRCP_ Check Tbta1 : faTc69FN\T check Total: TRA TRA 2 0 ie. 91 0 1 t. CSRMA. T TARILT'T'Y CLAIMS Check Total: SIGNAL CEO SIGNAL CHARGES Check Total: TELEPHME TELEPHME TELEE TELEPHONE TELEPHONE TEL NE TEUERI E TELEPHME Amount CI-Eck # Type 34.69 34.68 96.38 00059294 NW 96.09 96.09 00059295 NW 33.01 33.01 66.02 00059296 M4 25.00 25.00 50.00 00059297 NW 72.90 72.90 145.80 00059298 NW 477.89 477.89 00059299 MAT 152.82 32.03 184.85 00059301 NW 822.79 7.55 7.55 16.10 16.09 22.12 8.37 8.36 South Talre P.U.D. 02/23/05 PAYMENT O F CLAIMS R E P O R T 02/18 2005 - 03/03/2005 10 WED, FEB 23, 2005, 11:42 AM - -roq: 'II�ESA -- -leg: GL 3L- -loc: CNS1'1E - -- -jab: 330588 #J043-- - -preg: 09 <1.07 > - -s C az ort id: EC Default Selection: Check Stock ID: AP ; Check Types: MAI, HW, RV, VH Vendor Nacre A count # Eepartrrent SACRAMENTO BEE, THE SCE-M3 TIRES, LES SEIARP, KATHY SEEEMN, ' A SIERRA FWIHILL LABPAI-C tY SIERRA PACIFIC PUAIER SCUM SEERE MJICRS 10 -22 -6310 20 -22 -6310 10 -37 -6310 20 -37 -6310 10 -05 -6310 20 -05 -6310 10 -38 -6310 20 -38 -6310 10 -21 -6310 20 -21 -6310 HCNAN RE9C J HAAN RE90CJRCES DIRECTOR INFCEMATICN SYSIIIv II TICK SYSTEMS EXIFMENr REPAIR REPAIR CALLS arliSERVICE GEIC ER SERVICE ALM NIS'IRATICN ALM[NISIRATICN 10 -29 -8352 End 20 -05 -6011 KUIPMa\IF REPAIR 10 -21 -6200 ALVTISIRATICN 20 -21 -6200 PEKE IISIRATTCN 10 -39 -6200 FIl N E 20 -39 -6200 FINANCE 20 -07 -6110 LABORATORY Descripticn TELEPHONE TELEPHME TELEPHONE TELEPHONE TELEPHONE TELEPHME r E TELL TELEPHME TELEPhUNE =ROOD SEWALE AUICMDITVE TRA TRA TRAVEL TRA ia! I e. 1 e. MMITDRING 10 -00 -6330 GENERAL & ALMI ISIRATICN ELECTRIC Y 20 -00 -6330 GENERAL & ALM NISIR? TICN SIC TTY 10 -05 -6011 EXIFMENT REPAIR AUIU DITVE Check Total: INTERCEPIC&Z Check Tbtal: � JCheck TTbtal: CN Check Tbtal: MarmacN Check Tbtal: Check Tbfia1 : Check Tbtal: AnJ nt Check # Type 8.57 8.57 90.49 90.49 7.24 7.24 7.09 7.09 7.95 7.95 1,151.61 00059300 M' 3,299.99 3,299.99 00059302 MAI 914.72 914.72 00059303 M' 52.24 52.24 104.48 00059305 MST 28.90 28.89 57.79 00059306 DV 48.50 48.50 00059307 WI 63,988.64 26,271.43 90,260.07 00059308 MV 9.38 South Tahoe P.U.D. 02/23/05 PAYMENT O F CLAIMS R E P O R T 02/18/2005-03/03/2005 11 11 WED, FEB 23, 2005, 11:42 AM - -req: THERESA -- -lag: GL JL- -10 : QLS.Lfl - -- -jab: 330588 #J043-- - -prcg: 09 <1.07 >-- report id: PC Default Selection: Check Stock ID: AP ; Check Types: VW,HW,RV,VH Verd r Nacre Account # Depertffent SPRIlNGBROOK SOFTWARE =MINE OFFICE SUPPLY TRPA TAHCE aTJEE nm TAH E CAR9CN AREA NEWS TPEE PARADISE C EVRCN MEE VALLEY ELECTRIC SUPPLY USA EWE BXK VWRATTCN 10 -37 -6200 INFORMATICEI SYSIFIVE 20 -37 -6200 INFORMAIICNSYSIEMS 10 -38 -4820 CUSIIINO2 SERVICE 20 -38 -4820 CUSTOMER SERVICE 10 -29 -8352 ENGINEERING 10 -29 -8352 ENGINEERING 10 -29 -8352 ENGINEERING 20 -29 -8401 End 10 -22 -4930 HLNAN RESOURCES 20 -22 -4930 I-ILMANRESaPCES DIRECTOR 20 -01 -4620 20 -03 -6071 10 -01 -6052 LIND REPAIR ELECTRICAL AL SEDP Li IUD REPAIR 20 -07 -4760 LABORATORY 10 -07 -4760 LABORATORY Description TRA IRA 0 I e. 1 e. Check Ibtal: /Esummar N Check Tbtal: O1,E'1(E SUPPLIES OFFICE SUPPLIES Check Tbtal: =nap SD PIE IlVIERCEPIC12 Check Tbtal: WIIEWOOD SEWAGE INURE= Check Total: WILD SEWAGE INTERCO= SERVICE CENTER ADS,a7LrelIAL NOTICES Arsaam, MIMES Check Total.: DIESEL Check Tbtal: SEDP SUPPLIES Check Tbtal: PIPE, COVERS, & NANEDLES Check Total: LABORATORY SUPPLIES LABORATORY SUPPLIES Check Total: Amount Check # Type 9.38 00059309 Ma 150.00 150.00 300.00 00059310 Ma 21.45 21.44 42.89 00059311 MST 142.00 142.00 00059312 MAT 871.41 871.41 00059313 MA 117.56 133.01 285.16 285.15 820.88 00059314 M' 48.07 48.07 00059315 WI 60.80 60.80 00059316 WW 115.15 115.15 00059317 Ma 266.11 243.86 509.97 00059318 MAI S o u t h T a h o e P.U.D. 02/23/05 PAYMENT O F CLAIMS REPORT 02/18/2005-03/03/2005 WED, FEB 23, 2005, 11:42 AM - -req: THERESA—leg: GL JL - -loc: QNS11E - -- -dab: 330588 #J043-- - -prod: CE509 <1.07 >- -resort id: Default t Selection: Check Stock ID: AP ; Check Types: NW, HW, RV, VH Verrbr Nacre Account # ant VERIZCN WALLACE, P DUNE 10 -28 -6310 ALPINE COUNTY 10 -19 -6200 BCARD OF DDS 20 -19 -6200 BOARD OF DIRECTORS WATER ENVIRaPIENT FE &RPIICN 10 -06 -6250 OPERATIONS WOOD IN LE]i 1ES INC WEDJJ Thr WESTERN NEVADA SUPPLY WITHRCW OXYGEN SERVICE ZYNAX ENVIROTECHNZLOGY 10 -01 -6052 LIND REPAIR 20 -03 -6041 ELECTRICAL SHOP 20 -01 -6052 LNEERGROUND REPAIR 20 -02 -6050 PUMPS 10 -02 -6051 PUMPS 10 -07 -4760 20 -07 -4760 10 -02 -6071 20 -02 -6071 10 -04 -6071 10 -05 -6071 20 -05 -6071 LABORATORY LABORATORY PUMPS PUMPS HEAVY NAINTENANCE E XIHNENT REPAIR EQUI N NT REPAIR 20 -07 -6110 LABORATORY 10 -07 -6110 LABORATORY Descripticn TEE EPFENE Check Tbtal: TR / 'I .ICN RA �+ Check Tbtal WES/N UPS /CECdTFI= Check AIbtal : PIPE, COVERS, & NANRJLES Check Tbtal: BUIIDIN 0 1 e. 0 1 e. Check Total: PIPE COVERS, & NANEELES PUMP MT: ONE Check Tbtal LABORATORY SUPPLIES LABORATORY SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES MNTIORIN3 NLNITICREC Check Total: Check Tbtal civcsm Amount Check # 'Type 127.43 127.43 00059319 NW 30.37 30.38 60.75 00059320 NW 177.00 00059321 NW 309.05 00059322 NW 143.51 00059323 NW 177.00 309.05 143.51 1,195.37 287.54 147.44 1,630.35 00059324 MA7 268.31 268.31 17.73 17.74 67.50 16.71 16.71 673.01 00059325 NW 205.00 3,815.00 4,020.00 00059326 WI South Tahce P.U.D. 02/23/05 PAYMENT OF C L A I,M S REPORT 02/18/2005-03/03/2005 WED, FEB 23, 2005, 11:42 PM - -req: T RE -- -leg: GL JL - -loo: CISiiE - -- -dab: 330588 #J043--- -prop: 09 <1.07 >- -resort id: aysilc3 Default Selectica-i: Check Stock ID: AP ; Check Types: Mvl, Iii, RV, VH Verrbr Narre Account # Dapart ent t scripticn Arrount Check # Type Grand 'Ibta1 : 185,110.63 Sout,h, Tahoe Public Utility District General Manager Richard H. Solbrig Dieec~o['s Tom dame~ I~. Jonee Mary Lou Moebacher Duane Wallac~ Eric l~chafer 1275 Meadow Crest Drive, South Lake Tahoe, CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614, www. stpud.us BOARD AGENDA ITEM NO. 14.a TO: Board of Directors FROM: Richard Solbrig, General Manager, Paul Sciuto, Assistant General Manager / Engineer MEETING DATE: March 3, 2005 ITEM - PROJECT: Conference with Legal Counsel - Anticipated Litigation (one case) REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to SeCtion 54956.9(c) of the California Government Code, Closed Session may be held for conference with legal counsel regarding anticipation of litigation. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~.-//'//~ NO CHIEF FINANCIAL OFFICER: YES'"~ ~t~ ~ NO CATEGORY: South Tahoe Public Utility District General Manager Richard H. $olbrig Directors Tom Comt~ James IL Jones Maw Lou Mosbachsr Duane Wallace Eric 5chafer 1275 Meadow Crest Drive ' South Lake Tahoe, CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614 · www. stpud.us BOARD AGENDA ITEM 14.b TO: FROM: MEETING DATE: ITEM - PROJECT: Board of Directors Richard H. Solbrig/General Manager, Gary Kvistad/Legal Counsel March 3, 2005 Conference with Legal Counsel- Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: STPUD vs. 1442.92 Acres of Land in Alpine County, California; United States District Court for the Eastern District of Ca., Sacramento Division, Case No. CIV S-02- 0238 MCE JFM. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACH MENTS: CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: YES ~ ~ ~ NO U CATEGORY: Sewer South Ta h.o Public Utility District General Manager Richard H. Solbrlg Tom Comte James ~ Jones Ma~y Lou Mosbacher Puane Wallace Eric ,%haler 1275 Meadow Crest Drive, South Lake Tahoe · CA 96150-7401 Phone 530 544-6474, Fax 530 541-0614, www. stpud.us BOARD AGENDA ITEM 14.c TO: Board of Directors FROM: Jim Hoggatt/Construction Manager/Engineer, Gary Kvistad/Legal Counsel MEETING DATE: March 3, 2005 ITEM - PROJECT: Conference with Legal Counsel - Anticipated Litigation REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(c) of the California Government Code, Closed Session may be held for a conference with legal counsel regarding anticipated litigation: Pioneer Trail waterline replacement near Filter Plant SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES ~ ~ .~('~'_, NO NO CATEGORY: Water South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Tom Com-r~ Jamee R. Jonee Mary Lou Mo~bacher Duane Wallace Eric Schafer 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 · www. stpud.us BOARD AGENDA ITEM 14.d TO: FROM: MEETING DATE: ITEM - PROJECT: Board of Directors Paul Sciuto, Assistant General Manager March 3, 2005 Conference with Legal Counsel - Anticipated Litigation REQUESTED BOARD ACTION: Direct legal counsel. DISCUSSION: Pursuant to Section 54956.9(c) of the California Government Code, Closed Session may be held for a conference with legal counsel regarding anticipated litigation: Beth Jett / Kendall Pearce SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES CHIEF FINANCIAL OFFICER: YES~ff~ NO NO CATEGORY: Sewer South Tahoe Public Utility District General Manager Richard H. Solbrig Directors Tom Comte James F.. Jones Mary Lou Mosbach~r Puans Wallace Eric 5chafer 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 544-6474. Fax 530 541-0614. www. stpud.us BOARD AGENDA ITEM 14.e TO: FROM: MEETING DATE: Board of Directors Richard H. Solbrig, General Manager March 3, 2005 ITEM - PROJECT: Conference with Legal Counsel - Existing Litigation REQUESTED BOARD ACTION: Direct staff. DISCUSSION: Pursuant to Section 54956.9(a) of the California Government Code, Closed Session may be held for conference with legal counsel regarding existing litigation: Meyers Landfill Site - United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of California. SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: GENERAL MANAGER: YES ~'~.~-,,d~ CHIEF FINANCIAL OFFICER: YES'j~" .~ NO NO CATEGORY: Sewer South Tahoe Public Utility District General Manager Richard H. Solbrig Dil-ec~ol-$ Tom Comte Jame~ R. Jon~ Mary Lou Mo~bacher Puane Wallace Eric Schafer 1275 Meadow Crest Drive · South Lake Tahoe · CA 96150-7401 Phone 530 544-6474 · Fax 530 541-0614 · www. stpud.us BOARD AGENDA ITEM NO. 14.f TO: Board of Directors FROM: Richard Solbrig, General Manager MEETING DATE: March 3, 2005 ITEM - PROJECT NAME: Conference with Labor Negotiators REQUESTED BOARD ACTION: Direct negotiators. DISCUSSION: Pursuant to Section 54957.6(a) of the California Government Code, Closed Session may be held regarding contract negotiations. Agency Negotiators: General Manager, Management Negotiations Ad Hoc Committee, Board of Directors Employee Organization: Management Unit SCHEDULE: COSTS: ACCOUNT NO: BUDGETED AMOUNT REMAINING: ATTACHMENTS: CONCURRENCE WITH REQUESTED ACTION: CHIEF FINANCIAL OFFICER: YES~ NO CATEGORY: General