2003 12-18 SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager Paul Sciuto, Assistant Mana~ler
James R. Jones, President BOARD MEMBERS Eric W. Schafer, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director
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REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 18, 2003
MINUTES
The Board of Directors of the South Tahoe Public Utility Distdct met in a regular session,
December 18, 2003, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard,
South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Cocking, Hussmann,
Adams, Schroeder, Hoggatt, Coyner, Henderson, Attorney
Kvistad.
GUESTS:
Eric Sapirstein and David French / ENS Resources; Lynn
Orphan and Matt Setty / Kennedy/Jenks; Jeff, Gretchen,
and Tucker Chavarria.
Oaths of Office were administered:
Director Tom Comte, Seat No. 1, term expires 12/02105;
Director Mary Lou Mosbacher, Seat No. 3, term expires
12/07/07;
Director Duane Wallace, Seat No. 4, term expires
12/07/07.
OATHS OF OFFICE
REGULAR BOARD MEETING MINUTES -DECEMBER 18, 2003 " ' PAGE - 2
Consent Item d. (TRPA Mitigation Payment) was
brought forward for discussion prior to Board action.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Mosbacher / Second Comte / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as amended:
Propane System Disposal - Authorized disposal of the
existing propane system in a manner that is in the best
interest of the District;
bo
Al Tahoe Pump Station VFDs (variable frequency
drives) - Authorized staff to advertise for bids for two
Danfoss VFDs;
Co
Pioneer Trail Waterline 2003 - (1) Approved Change
Order No. 2 for C. B. Ebright Company, Inc., in the
amount of $96,804.96; (2) Approved Closeout Agree-
ment and Release of Claims; and (3) Authorized staff
to file a Notice of Completion with the El Dorado County
Clerk;
d. See Consent Items Brought Forward;
Indian Creek Reservoir - Authorized Kennedy/Jenks
Consultants to prepare a mandatory report on the
TMDLs (total daily maximum loads) at Indian Creek
Reservoir, in the amount of $79,500;
Sodium Hypochlorite Storage and Distribution Facilities /
Proposal for Design and Construction Assistance
Services - Approved proposal from Carollo Engineers
in the amount of $199,000;
g. Approved Regular Board Meeting Minutes:
December 4, 2003.
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION '
Director Mosbacher received clarification regarding
how the fees are collected and accounted for.
Moved $chafer / Second Comte / Passed Unanimeusly
to authorize payment to TRPA for 5% mitigation fee on
new sewer connections in the amount of $67,003.20.
TRPA (TAHOE REGIONAL
PLANNING AGENCY) MITIGATION
PAYMENT
(Consent Item d.)
REGULAR' BOARD MEETING MINuTEs - DECEMBER, 48, 2803
ITEMS ~ BOARD ACTION
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I I III II IL lilt
Nancy Hussmann reported the Distdct currently has
an employee who is on medical leave. A Union shop
steward requested employees be allowed to donate
their accrued leave to this employee, so that the
employee can maintain his employment status and
retain health benefits. Staff developed a policy for
this and any other future similarly situated employees.
Hussmann reviewed provisions and restrictions
contained in the policy and recommended its approval.
CATASTROPHIC ILLNESS AND
INJURY VOLUNTARY LEAVE
DQNATION PROGRAM
Moved Comte ! Second Mosbacher / Passed
Unanimously to approve implementation of employer
sponsored leave shadng program.
Nancy Hussmann explained the need for a third level
of standby, which would require response within a
reasonable time, and would allow employees to be
outside of the District's service basin during standby
duty. Staff met and conferred with the Union and
reached tentative agreement on the proposed Side
Letter that would replace the current section of the
MOU relating to Standby and Emergency Assignments.
The Union members held an advisory vote on
December 17, 2003, and approved this item.
STANDBY SIDE LETTER WITH
STATIONARY ENGINEERS
LOCAL, 39
Moved Comte I ~econd. Mo~beche, r/. P~ssed
Unanimously to approve Standby Side Letter (providing
for a third level of standby).
Jim Hoggatt reported the engineering staff met with
several departments to develop a priodty list for all
projects to be designed and constructed in 2004.
2004 ENGINEERING PROJECTS
PRIORITY L,I~T,
MOved Comte / Second ,$chafer / passed Unanimously
to approve priodty list as recommended by staff.
Jim Hoggatt reported four bids were received at the
November 19, 2003, bid opening. Hoggatt reviewed
a minor discrepancy related to the Iow bid - it contain-
ed a cledcal error that did not affect the bid total. Staff
verified that good faith efforts were made in meeting
the Minority Business Enterprise and the Women's
Business Enterprise requirements.
B-LINE: PHASE 3 EXPORT
PIPELINE REPI,ACEMENT.
REGULAR BOARD MEETING MINUTES- DECEMBER 18, 2003
Moved Wallace / Second Comte / Passed Unanimously
_ to award contract to the lowest responsive, responsible
bidder, Cox & Cox Construction, Inc., in the amount of
$4,996,642.00, and to waive the minor discrepancy
described above.
Moved Comte / Second Schafer I Passed Unanimously
to approve payment in the amount of $1,441,071.1 5.
Water and Wastewater Operations Committee: The
committee met December 15. Minutes of the meeting are
available upon request.
Water Conservation Ad Hoc Committee: The committee
attended the District's community forum that was held to
seek cooperation and solicit input regarding the 2004
water conservation program. Another forum will be held
in January.
Director Wallace reported the County Water Agency
is busy working on issues related to SMUD. Wallace also
reported he served as the agency's Board President for
the past year and looks forward to passing the gavel to
someone else.
Director Wallace reported on his meeting with John
Singlaub, TRPAs new executive director.
Director Schafer reported the Clean Tahoe program
may be discontinued.
President Jones reported on his attendance at the
ACWA conference. The energy bill was a main topic
of discussion. The District received lots of compliments
for its stance on MTBE.
Director Mosbacher reported on her attendance at the
December 16 Alpine County Board of Supervisors meet-
ing. She learned the state will likely increase fees
charged for water storage and will also impose a 400%
increase in the fees charged for dams.
The Board of Supervisors relayed their condolences on
the recent loss of Director Mosbacher's husband, Barney.
PAGE- 4
B-LINE: PHASE 3 EXPORT
PIPELINE REPLACEMENT
(continued)
PAYMENT OF CLAIMS
BOARD MEMBERS STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
BOARD MEMBER REPORTS
REGULA~ BOARD MEETING MINUTE6 -- DECEMBER' !8, Z003, .... PAGE',
Genera! Manager: Richard Solbrig reported on two
items:
GENERAL MANAGER / STAFF
REPORTS
1) Staff is continuing with efforts to obtain the remaining
permits for the B-line Phase 3 project, and to finalize the
conservation easement with the High School.
2) District Information Officer, Dennis Cocking, recently
graduated from the Lake Tahoe Leadership program.
Chief Financial Officer: Rhonda McFarlane reported
that sharing the grant coordinator position with Alpine
County was working out very well.
4:45 P.M.
ADJOURNED TO CLOSED
SESSION
5:15 P.M.
RECONVENED TO REGULAR
SESSION
AC~I'ON I REPORT ON' iTEMS DI~USSED DURIN'G CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)lConference with
Legal Counsel -Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. ARCO et. al., San
Francisco County Superior Court
Case NO. 999128 .....
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California, Sacramento, CA ....
REGULAR BOARD MEETING MINUTES - DECEMBER 18, 2003 PAGE
No reportable Board action.
No reportable Board action.
5:15 P.M.
Pursuant to Government Code
Section 54956.9(a)/Confemnce with
Legal Counsel- Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. Lakeside Park
Association, et al., County of El
Dorado, Superior Court Case
No. SC20010165
ADJOURNMENT
t es R. Jones, B~ai'd President
h Tahoe Pub ~tility Distdct
Kathy Sharp~"~erk ~ the Boa~l
South Tahoc~Public Utility District
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