2004 01-02
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richaro SOlbriV' General Manaqer
James R. Jones, President
BOARD MEMBERS
Paul Sciuto, Assistant Manaier
Eric W. Schafer, Vice President
Duane Wallace, [)irector
Mal)' Lou Mosbacher, Director
Tom Corme, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 2, 2004
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
January 2, 2004, 2:10 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
Tahoe, California.
BOARD OF DIRECTORS: ROLL CALL
President Jones, Directors Wallace, Schafer, Mosbacher.
Director Comte was absent due to winter storm.
STAFF:
Solbrig, Sharp, Sciuto, Hydrick, Cocking, Coyner.
Attorney Kvistad arrived late due to winter storm.
Director Schafer requested Consent Item a. (Liability
Claim) be brought forward for a separate vote due to a
potential conflict of interest: his spouse has a business
relationship with Mr. Senior.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Staff requested Consent Item c. (Elks Club Well Control
Building) be brought forward for discussion prior to
Board action.
Moved Mosbacher I Second Schafer I Comte Absent I
Passed to approve the Consent Calendar as amended:
CONSENT CALENDAR
a. See Consent Items Brought Forward;
REGULAR BOARD MEEnNG MINUTES - JANUARY 2, 2004
PAGE - 2
b. Plan Review Services - Authorized entering into a
contract with Chris Twomey, effective 01/02/04-
12/31/04;
c. See Consent Items Brought Forward;
d. Purchase of Tank Truck - Authorized staff to advertise
for bids for a pumper tank truck;
e. Side Letter to Managers' Memorandum of Understanding-
Approved Side Letter extending compensatory time limits
for Engineering Department due to assistant general
manager position not being filled.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION
Lisa Coyner reported the claimant requested the District
assume responsibility for the public right-of-way section
of his sewer lateral. In accordance with the District's
Administrative Code Section 4.7.2, sewer laterals shall
be maintained by the owner of the property. Coyner
recommended the claim be rejected.
A community forum will be held in February regarding
sewer lateral air testing .
Moved Mosbacher / Second Wallace / Scp~fer Abstained /
Comte Absent / Passed to reject claim. (Schafer abstained
due to the conflict of interest described above.)
Nick Zaninovich explained the check request was inad-
vertently processed prior to approval of the change order.
Moved Mosbacher / Second Wallace I Comte Absent!
Passed to approve Change Order No. 1 in the amount of
$7,272.56
LIABILITY CLAIM RECEIVED FROM
ED SENIOR. APN 26-114-11
(Consent Item a.)
ELKS CLUB WELL CONTROL
BUILDING
(Consent Item c.)
ITEMS FOR BOARD ACTION
Moved Schafer / Second Mosbacher / Comte Absent /
Passed to elect Director James R. Jones to the office
of Board President for the 2004 calendar year.
Richard Solbrig presented President Jones with a token
of appreciation for his service as 2003 Board President.
ELECTION OF BOARD OFFICERS:
~OARtl PRE~IDENT
REGULAR BOARD MEETING MINUTES - JANUARY 2, 2004
PAGE - 3
Moved Jones 1 Second Mosbacher 1 Comte Absent!
Passed to elect Director Eric W. Schafer to the office
of Board Vice President for the 2004 calendar year.
This project is included on the 2004 Engineering Project
Priority list due to a bottleneck in the water flow, which
impairs the ability to utilize Valhalla and Airport Wells to
their optimum potential. Also, the City is performing over-
lay projects in this area and will not allow trenching after
October 2005. The combination of these two facts
dictates that the waterline project be completed during
2004.
Paul Sciuto reported there are not sufficient in-house
resources to complete the design in time to begin work by
May. He recommended contracting with a local engineer
to complete the design.
Moved Wallace 1 Second Mosbacher 1 Comte Absent 1
Passed to approve a proposal from c2me Engineering
for design and construction assistance in the amount of
$38,500.
Engineering staff obtained RFPs from the suppliers of two
systems known to be capable of treating drinking water
for MTBE, U.S. Filter, and Applied Process Technology.
Resolution No. 2777-03 was approved by the Board on
September 18, 2003, accepting the GAC (granular
activated carbon> treatment system offered by U.S. Filter.
Since that time, staff has discovered that GAC is
inefficient at removing tertiary butyl alcohol (which has
been discovered at the Sioux Sentinel Well, approximately
2,000 feet from Bakersfield Well). Staff recommended
adoption of Resolution No. 2779-04 rescinding 2777-03.
After evaluating the GAC and the HiPOx systems, staff
recommended the patented HiPOx system for the
Bakersfield Well for the following reasons:
· Total destruction of the MTBE and TBA molecules;
· System is not an "accumulator" such as GAC,
thereby eliminating concerns related to radionuclide
accumulation, biogrowth, and waste disposal of
spent carbon:
· Low environment impact (lower profile and less site
coverage required than for GAC);
· District operator familiarity and known reliability
from Arrowhead Well No. 3 treatment;
ELECTION OF BOARD OFFICERS:
BOARD VICE PRESIDENT
HIGHWAY 50 WATERLINE
REPLACEMENT: WINNEMUCCA
TO THE Y
BAKERSFIELD WELL TREATMENT
PROJECT
REGULAR BOARD MEETING MINUTES - JANUARY 2, 2004
PAGE - 4
· More versatile than GAC for the variable flow rates BAKERSFIELD WELL TREATMENT
that can exist at the Bakersfield Well. PROJECT
(continued)
Engineering staff also recommended purchasing the pres-
sure switch absorption system for on-site generation of
oxygen on an as-needed basis. This will eliminate the
requirement to have on-site bulk storage of liquid oxygen
near Meyer's Elementary School. The price of this option is
$89,600, and is included in the total being requested.
Approval now will ensure the treatment system components
can be delivered in time to meet the June15 operational
deadline.
Moved Wallace 1 Second Schafer 1 Comte Absent 1 Passed
to: (1) Adopt Resolution No. 2779-04, rescinding Resolution
No. 2777-03, which authorized an exemption from competitive
bidding procedures to negotiate directly with U.S. Filter;
(2) Make a finding that Applied Process Technology's
proprietary advanced oxidation treatment (HiPOx) system is
the best treatment for the Bakersfield Well; and (3) Award
contract to Applied Process Technology, the sole source
supplier for HiPOx, including treatment process and related
services, in the amount of $832,600.
Staff recommended using Boyle Engineering for the
electrical design work, due to the complexity of the project
and their previous experience with the Arrowhead Well
HiPOx project.
Moved Wallace I Second Schafer 1 Comte Absent I Passed
to authorize staff to enter into an agreement with Boyle
Engineering for electrical design and consulting services
for the HiPOx treatment system, in the amount of $31,750.
The Bakersfield Well, the largest well in the Meyers/Tahoe
Paradise area, must operate, especially during periods of
high summer-time demand, in order to provide adequate
water supply and pressure. The well is threatened by an
MTBE plume, and concentrations have been found in a
nearby sentinel well. Bakersfield Well samples have shown
concentrations that exceed the Board's policy to prevent all
detectable concentrations of MTBE from entering the public
drinking water supply. The Bakersfield Well must be treated
for the removal of MTBE.
BAKERSFIELD WELL TREATMENT
PROJECT
BAKERSFIELD WELL TREATMENT
PROJECT
Due to the infrastructure, mechanical and electrical require-
ments necessary to have the treatment process operational
by June 15, 2004, construction will need to begin by
REGULAR BOARD MEETING MINUTES - JANUARY 2, 2004
PAGE - 6
April 1, 2004. With this time constraint and the need for
design time, suspension of formal bidding process and
the ability to pre-purchase equipment will be necessary.
A minimum of three contractors will be asked to provide
bids on preliminary design documents for the site improve-
ments necessary.
(3:05 p.m. - Attorney Kvistad arrived at the meeting.)
This item has been reviewed by the Operations Committee
and approval was recommended.
Moved Wallace 1 Second Schafer 1 Comte Absent I
Pa~sed to adopt Resolution 2780-04 to: (1) Determine
an emergency exists pursuant to Section 1102 of the
Public Contract Code; (2) Determine substantial evidence
has been presented to authorize an exception be made
to Section 22050 of the Public Contract Code that this
emergency will not permit a delay resulting from com-
petitive solicitation for bids, and that this action is
necessary to respond to the emergency; and
(3) Delegate authority to the General Manager to order
any action necessary to respond to this emergency.
Moved Wallace I Second Schafer 1 Cornte Absent 1
Passed to approve payment in the amount of
$629,058.71.
Finance Committee: The committee met December 22.
Topics of discussion included quarterly statements and
future borrowing.
Water and Wastewater Operations Committee: The
committee met December 29. Minutes of the meeting
are available upon request.
Director Wallace reported the County Water Agency
is trying to determine if it should be a separate entity
from EI Dorado County.
Director Wallace reported John Singlaub, TRP A's new
executive director, assumes position on January 5.
General ~anaaer: Richard Solbrig reported on two items:
1) Staff is considering the implications of the potential
acquisition of a municipal utility system( s) in the Tahoe
area. Staff will gather information regarding the various
procedures that must be followed to achieve such
an acquisition.
BAKERSFIELD WELL TREATMENT
PROJECT
(continued)
PAY~ENT OF CLAIt(1S
BOARD MEMBERS STANDING
COM~ITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
BOARD MEMBER REPORTS
GENERAL MANAGER 1 STAFF
REPORTS
REGULAR BOARD MEETING MINUTES - JANUARY 2, 2004
PAGE - 6
3:30 P.M.
GENERAL MANAGER I STAFF
REPORTS
(continued)
MEeTING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
ACnON I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
2) City staff has discussed the possibility of purchasing
Lukin's Water Company.
3:20 - 3:30 P.M.
4:15 P.M.
No reoortable Board action.
Pursuant to Government Code
Section 54956.95/Conference with
Legal Counsel - Liability Claim
Received from Ed Senior
No reportable Board ~ction.
Pursuant to Government Code
Section 54956.9( c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near filter Plant
No reoortable Board action.
Pursuant to Government Code
Section 54956( a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. ARCO et. al., San
Francisco County Superior Court
Case No. 999128
No reportable Board action.
Pursuant to Government Code
Section 54956( a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-Q238
MLS JFM United States District
Court for the Eastern District of
California. Sacramento. CA
REGULAR BOARD MEETING MINUTES - JANUARY 2, 2004
PAGE - 7
No reportable Board action.
Pursuant to Government Code
Section 54956.9( a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54957 .6( a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. Lakeside Park Assoc., et
aI., County of EI Dorado, Superior
Court Case No. SC20010165
ADJOURNMENT
4:15 P.M.
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