2004 01-15
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard SOlbn~, GeneralManaRer
James R. Jones, President
BOARD MEMBERS
Paul ScJuto, Assistant Manaw:.
Eric W. Schafer, Vice President
. Duane Wallace, Director.
Mary Lou. Mosbacher, Di~ctor
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 15, 2004
MINU..TES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
January 15, 2004, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake
fahoe, California.
eOARD OF QIRECTORS:
President Jones, Directors Wallace, Schafer, Comte,
Mosbacher
ROLL CALL
STAFF:
Solbrig, Sharp, Mcfarlane, Sciuto, Powers, Coyner,
Henderson, Frye, Rasmussen, Cocking, Attorney
Kvistad
GUESTS:
Nancy Alvarez/USGS (United States Geological
Survey); Ed James/Carson Water Subconservancy
District
Moved Mosbacher / Second Wallace / Passed
Unanimouslv to approve the Consent Calendar as
submitted:
CONSENT CALENDAR
a. 2004 Professional Plan Review Services -
Authorized entering into a contract with Wolf Lodge
Consulting and Backflow Services, L.L.C., in an
amount not to exceed $30,000;
REGULAR BOARD MEETING MINUTES - JANUARY 15, 2004
PAGE - 2
b. Drafting Support Services - Approved Task Order
NO.1 to CADTek in an amount not to exceed $20,000;
c. Elks Club Well Control Building - Approved Change
Order No. 2 to White Rock Construction Co., in the
credit amount of <$43,197.17>;
d. AI Tahoe Pump Station Upgrades - Awarded bid to
lowest responsive, responsible bidder, Avatar Auto-
mation Supply in the amount of $25,374.75, for two
Danfoss VFDs (variable frequency drives);
e. 2004 Construction Services for Materials Testing and
Inspection - Authorized staff to request proposals from
engineering and materials testing firms to provide
inspection and testing services for the 2004 construction
services.
CONSENT CALENDAR
( continued)
Nancy Alvarez, USGS, gave a computerized slide pre-
sentation of the phosphorus study the USGS performed
on the Carson River system. This informational study was
requested by the Carson Water Subconservancy District.
Ed James, Carson Water Subconservancy District,
answered questions from Board members.
PRESENTATION: Phosphorus Study
on Carson River System and Possible
Impacts on Indian Creek Reservoir
TMDL and Future Land Application of
Recycled Water
Nancy Jones, Managing Director/PFM Asset Management, PRESENTATION: STPUD Reserve
L.L.C., gave a computerized slide presentation that Fund Investments
reviewed the District's investment policy, past performance,
objectives, portfolio holdings, and future strategies. Rhonda
McF arlane reported staff is satisfied with PFM and the
attention they are giving to the District's portfolio.
ITEMS FOR BOARD ACTION
Note: Action Items a. and b. were combined for
discussion, but voted upon separately.
Dennis Cocking reviewed minor changes that will be
made to both contracts, if approved. Board members
discussed the pros and cons of both firms at great
length.
Moved Comte / Second Mosbacher / Passed Unanimously
to authorize execution of contract with ENS Resources,
effective January 1, 2004 - December 1, 2004, in the
amount of $63,440, and to add to the contract require-
2004/2005 WASHINGTON D.C.
LEGISLATIVE ADVOCACY
SERVICES - ENS RESOURCES
2004/2005 WASHINGTON D.C.
LEGISLATIVE ADVOCACY
SERVICES - IMPACT STRATEGIES
REGULAR BOARD MEETING MINUTES - JANUARY 15, 2004
PAGE - 3
ments for: an annual presentation to the Board at a
- mutually agreeable date; itemized monthly billing; and
regular communications, not less than monthly, a sum-
mary of activities, including summary of collaborative
efforts with Impact Strategies.
Moved Comte / Second Mosbacher I Jones Voted No I
Passed to authorize execution of contract with Impact
Strategies, effective January 1,2004 - December 31,
2004, in the amount of $60,000, and to add to the contract
requirements for: an annual presentation to the Board
at a mutually agreeable date; itemized monthly billing;
regular communications, not less than monthly, a summary
of activities, including summary of collaborative efforts
with ENS Resources; and the addition of 30-day sever-
ability of contract.
Moved Comte I Second Schafer / Passed Unanimously
to approve payment in the amount of $1,602,972.92.
Finance Committee: The committee met January 15.
Topics of discussion included future debt offering and
pension plan RFP.
Water and Wastewater Operations Committee: The
committee met January 12 and toured the solids hand-
ling building. Minutes of the meeting are available upon
request.
Water Conservation Ad Hoc Committee: The committee
will attend the District's water conservation stakeholders
meeting on January 26 at the District office.
Director Wallace reported the Agency met January 14.
A new Board president was elected. A Board member
from Grizzly Flats was also seated. The Board is working
on issues related to the County of Origin water rights.
Director Mosbacher reported on two items:
1) The draft EIR for the Upper Truckee River Erosion
Control project is being circulated; the District should
review it and make comments if needed.
2) TRPA changed their regulations related to mother-
in-law units. This could result in more installations of
bathrooms and kitchens, which means staff may need
to figure out a tracking system.
2004/2005 WASHINGTON D.C.
LEGISLATIVE ADVOCACY
SERVICES - ENS RESOURCES
( continued)
2004/2005 WASHINGTON D.C.
LEGISLATIVE ADVOCACY
SERVICES - IMPACT STRATEGIES
( continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JANUARY 15, 2004
PAGE - 4
Director Jones reported the TRPA plans to cut the
-. number of allocations. If that is true, there should be
a reduction in fees the District sends for transportation.
Director Wallace reported TRPA wants the City of SL T
to takeover responsibility for analyzing and performing
BMPs (best management practices).
4:20 - 4:25 P.M.
General ManaQer: Richard Sol brig reported on four
items:
1) Fees charged by the Division of Dams have more
than tripled. This trend is indicative of the impacts from
the State budget crisis.
2) Customer Service now has three outside consultants
lined up to do plan reviews. They are only paid as they
are used. This will alleviate the problems encountered
last year when plan review time exceeded normal
turnaround time.
3) At the January 2 Board meeting, the claim received
from Ed Senior was rejected with the understanding
staff would research if it was related to a faulty installation.
Lisa Coyner, Customer Service, has since talked to the
field manager who performed the work and he did not
observe a faulty installation problem that would have
lead to a failed air test.
4) City Manager, David Jinkens, requested to come
before the Board to discuss two items: 1) The City's
strategic plan; and 2) A request for commercial develop-
ment near the Y which includes looking into the feasibility
of moving the South Tahoe Refuse transfer station to the
District's property along AI Tahoe Boulevard. They also
want to build a separate entrance road on our property
by Pioneer Trail. It was the consensus of the Board to
offer time to hear these proposals at the February 19
regular Board meeting.
Chief Financial Officer: Rhonda McFarlane reported
a sewer lateral air testing community forum has been
scheduled for February 9,10:00 a.m. -12:00 p.m., at
the City Council Chambers. An air test demonstration
will also be given.
Attorney Kvistad discussed the research his firm has
done regarding procedures for the potential acquisition
of a municipal utility system(s) in the Tahoe area.
BOARD MEMBER REPORTS
( continued)
MEETING BREAK
GENERAL MANAGER I STAFF
REPORTS
REGULAR BOARD MEETING MINUTES - JANUARY 15, 2004
PAGE - 5
5:35 P.M.
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
5:05 P.M.
ACTION / REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. ARCO et. aI., San
Francisco County Superior Court
Case No. 999128
No reportable Board action.
Pursuant to Government Code
Section 54956(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. F. Heise Land & Live
Stock Company, Inc., William
Weaver, Eddie R. Snyder, Crockett
Enterprises, Inc., CIV S-02-0238
MLS JFM United States District
Court for the Eastern District of
California. Sacramento. CA
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
REGULAR BOARD MEETING MINUTES - JANUARY 15, 2004
PAGE - 6
No reportable Board action.
5:35 P.M.
ATTEST: 'c.
Kathy Sharp,
South Tahoe
Pursuant to Government Code
Section 54957.6(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. Lakeside Park Assoc., et
aI., County of EI Dorado, Superior
Court Case No. SC20010165
ADJOURNMENT
J~?j R. Jones, Boar: resident
S~ I Tahoe Public . ty District
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