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2004 02-05 SOUTH TAHOE PUBLIC UTILITY DISTRICT "Basic Services for a Complex World" RiChardSOlbrii,General Mana~er James R. Jones, President BOARD MEMBERS Paul Sciuto, Assistant Manai:. Eric W. Schafer, Vice President Duane Wallace, Director ,,< , .. .., Mary Lou Mosbacher, Director , ,.. Tom Camte,. Director REGULAR MEETING OF THE BOARD OF DIRECTORS SOUTH TAHOE PUBLIC UTILITY DISTRICT FEBRUARY 5, 2004 P,1.L~.M J g s The Board of Directors of the South Tahoe Public Utility District met in a regular session, February 5,2004,2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, California. BOARD OF QIRECT9RS: President Jones, Directors Schafer, Comte, Mosbacher. Director Wallace was absent. ~ STAFF: Solbrig, Sharp, Mcfarlane, Sciuto, Bird, Hydrick, Cocking, Attorney Kvistad. Moved MQsbacher I S~ Schlter I Wallace Absent I Passed to approve the Consent Calendar as submitted: CONSI;NT CAL~NDAR a. Elks Club Well Control Building - Approved Change Order No. 3 to White Rock Construction, Inc. I for seismic requirements, in the amount of $5,963.04; b. B-Line: Phase 3 Export Pipeline Replacement Permitting Fees-Approved Task Order No. 27-G to Parsons HBA, for assistance in obtaining additional permits, in the amount of $13,270; REGULAR BOARD MEETING MINUTES - FEBRUARY It 2004 PAGE - 2 c. Approved Regular Board Meeting Minutes: December 18, 2003; CONseNT CALE"!QAB ( continued) d. Approved Regular Board Meeting Minutes: January 2, 2004; e. Approved Regular Board Meeting Minutes: January 15, 2004. ITEMS FOR BOARD ACTION The Finance Committee met to consider the sewer infrastructure borrowing and recommended proceeding forward with the competitive sale of revenue certificates of participation. Rhonda McFarlane reviewed the costs associated with the debt issuance. SEWER FINANCltiG Moved Schafer / Second Comte / Wallace Absent / Passed to authorize staff to: (1) Proceed with the competitive sale of revenue certificates of participation to finance sewer infrastructure; and (2) Engage the appropriate services to execute the new borrowing. Consistent with the 2003/04 budget, the District intends to issue tax-exempt debt to replenish the sewer capital reserve fund and to design and construct additional sewer infrastructure. In order to have current capital costs eligible for the financing that will take place in the next few months, it is necessary for the Board to adopt this resolution. SEWER INFRASTRUCTURE FINANCING REIMBURSEMENT Moved Schafer / Second Comte I Wal,lace Absent / Passed to adopt Resolution No. 2781-04, declaring intention to reimburse expenditures from the proceeds of obligations to be issued by the South Tahoe Public Utility District. Rick Hydrick rePOrted the existing tank truck for the pump PUMPER TANK TRUCK PI,JRCHASI; crew was built over ten years ago and no longer meets DMV requirements. This pumper/tank truck is used to main- tain wet wells and the entire Fallen Leaf Lake sewer system. When the bid specifications were written, District staff included the gear ratio that made most sense in the bid; however, the truck manufacturer, Ford, recommended the 5: 13, rather than the 4: 11 gear ratio. This does not provide a competitive advantage for West-Mark because they pro- vided the correct gear ratio at the same cost. REGULAR BOARD MEETING MINUTES - FEBRUARY &, 2004 PAGE - 3 Moved Mosbacher I Second Comte 1 Wallace Absent I ?assed to: (1) Find that the West-Mark bid substantially complies with the specifications even though a different gear ratio was bid; (2) Find that the change in specified gear ratio did not provide West-Mark a competitive bid advantage; and (3) Award bid to the lowest responsive, responsible bidder, West-Mark, in the amount of $80,437,50. Richard Solbrig reported this conservation easement is a mitigation measure necessary in order to obtain the TRPA permit for the project. Approximately ten acres of forested property at the High School will be protected from development through an easement with the District (the school district will still retain coverage rights and ownership of the property). The easement value was appraised to be between $160,000 - $210,000 based upon 80% of the purchase value of the property. Moved Comte I Second Schafer I Wallace Absent I Passed to approve Grant of Forest Conservation Ease- ment, with final terms to be negotiated by staff and legal counsel, provided the terms do not significantly change lrom the draft easement presented, in an amount not to ~. exceed $210,000. Moved Mosbacher 1 Second Schafer I Wallace Absent I Passed to approve payment in the amount of $1,620,316.17. Finance Committee: The committee met February 5 to discuss grant proposals. Water and Wastewater Operations Committee: The committee met February 2. Minutes of the meeting are available upon request. Administrative Buildina Ad Hoc Committee: The committee and staff attended a meeting with the District's architects. Costs estimates associated with the laboratory are being reviewed. Water Conservation Ad Hoc Committee: The committee attended the District's stakeholders' meeting. Local land- scapers, who playa big part in controlling water usage, were in attendance. The committee will meet again February 11. PUMPER TANK TRUCK PURCHASE ( continued) B-L1NE PHASE 3: EXPORT PIPE- LINE REPLACEMENT MITIGATION MEASURE - HIGH SCHOOL FOREST CONSERVATION EASEMENT PAYMENT OF CLAIMS BOARD MEMBER STANDING COMMITTEE REPORTS BOARD MEMBER AD HOC COMMITTEE REPORTS REGULAR BOARD MEETING MINUTES - FEBRUARY 5, 2004 PAGE - 4 Director Jones reported David Kelly relayed his apprec- iation to the Board for the surplus computers the District donated to non-profit groups. His group received some and they are thrilled. BOARD MEMBER REPORTS Director Mosbacher reported on three items: 1) At the Meyers Roundtable meeting, she learned the gasoline tank for the new CHP building in Meyers will be above-ground. Also, the California Conservations Corps may move into the old motel that became the senior residence. 2) The Weather Channel showed a program about water quality, which may be of interest to District staff. 3) Alpine County Board of Supervisors are not supporting efforts by Fish and Game to poison fish in the county. Director Schafer reported the CASA Conference he attended was very good. He passed along information to staff related to a sewer lateral grant program. Director Jones stated the Sewer Lateral Ad Hoc Committee will attend the District-sponsored Sewer Lateral Community Forum on February 9. Land Application Manaoer: Hal Bird reported on two items: 1) The Desert Research Institute gave the District's lab a glowing report in a presentation they did before the Alpine County Board of Supervisors. A meeting will be held to discuss if the monitoring fees the District pays to the County can be used in other ways. 2) The USGS is preparing a report on nitrogen in the Carson River. He, along with the District's lab director, will participate on the Carson River Advisory Committee. GENERAL MANAGER I STAFF REPORTS Leoal Counsel: Attorney Kvistad developed an executive summary covering the potential of acquisition of a municipal utility system(s) in the Tahoe area. General Manaoer: Richard Sol brig reported on two items: 1) David Jinkens, City Manager, will attend the February 19 Board Meeting to discuss the City's strategic plan, and a proposal to move the refuse station to District property on AI Tahoe Boulevard, 2) The application period to participate on the federal advisory committee that oversees expenditures of federal money in the Lake Tahoe Basin, has been extended. 3:20 - 3:30 P.M. MEETING BREAK REGULAR BOARD MEEnNG MINUTES - FEBRUARY It 2004 PAGE - I 3:30 P.M. ADJOURNED TO CLOSED SES~ION RECONVENED TO REGULAR SESSION ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION 4:45 P.M. No reoortabl, Board action. Pursuant to Government Code Section 54956.9(c)/Conference with Legal Counsel - Anticipated Litigation: Pioneer Trail Waterline Replacement Near Filter Plant No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. ARCO et. aI., San Francisco County Superior Court Case No. 999128 No reportable Board action. Pursuant to Government Code Section 54956(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. F. Heise Land & Live Stock Company, Inc., William Weaver, Eddie R. Snyder, Crockett Enterprises, Inc., CIV S-02-0238 MLS JFM United States District Court for the Eastern District of Galifornia. Sacramento. CA No reportable Board action. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel - Existing Litigation re: Meyers Landfill Site: United States of America vs. El Dorado County and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520 LKK GGH, United States District Court for the Eastern District of Ca. PAGE - 6 REGULAR BOARD MEETING MINUTES - FEBRUARY 5. 2004 No reportable Board action. 4:45 P.M. / . ^ A TTEST:~:~rlJJ.. ~ <'1 f) ~,/) _/1 ..-KJ Kathy Sharp, Clerk of the oard I South Tahoe Public Utility District Pursuant to Government Code Section 54957.6(a)/Conference with Legal Counsel - Existing Litigation: STPUD vs. Lakeside Park Assoc" et al., County of EI Dorado, Superior Court Case No. SC20010165 ADJOURNMENT - I co w ~ c ~ ~ Z :::::l -I o > . (/)W -0 ZZ Q~ !;;:Z ~w 0::J: 0<( U-o:: ~o (/)lL -Z IO 1-- lLl- oCi ZZ 00 -0 I-w Wo:: ~a. ~<( 01- 00 . . Z I-(/) 0_ <(0 Zz 3:<( 0- o::~ IDO wI- J:<( 1-0 J:Z I-~ 3:1- Wo Oz Z ~ 0:: o o ~ ~ I I ..1.......... L ...~..I.