2004 11-04SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
James R. Jones, President BOARD MEMBERS Edc W. Schafer, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
NOVEMBER 4, 2004
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
November 4, 2004, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South
Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones, Directors Wallace, Schafer, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Cocking, Coyner,
Swain, Frye, Thiel, Bird, Attorney Kvistad.
GUESTS:
Tom Pavletic/Brown and Caldwell, Steve Sweet/Tahoe
Regional Planning Agency, Dave Galicia.
Closed Session Item g. was added by an addendum
to the agenda. All noticing requirements were met.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Comte / Second Schafer / Passed Unanimously
to approve the Consent Calendar as submitted:
CONSENT CALENDAR
Bakersfield Well Treatment Project - Approved Final
Change Order No. 2 to K.G. Walters Construction in
the amount of $36,068.35;
REGULAR BOARD MEETING MINUTES - NOVEMBER 4, 2004 PAGE - 2
bo
Customer Service, Operations and Laboratory Facility -
Approved Change Order No. 3 to Garcia Excavating
and Paving in the amount of $25,328.65;
CONSENT CALENDAR
(continued)
Customer Service, Operations and Laboratory Facility -
Approved Change Order No. 4 to Garcia Excavating
and Paving in the amount of $16,219.50;
do
B-line Export Pipeline Replacement: Phase 3 -
Approved Change Order No. 4 to Cox & Cox
Construction, Inc., in an amount not to exceed
$35,460.84;
Grazing in Alpine County - Authorized staff to
advertise for bids for grazing Diamond Valley
Ranch;
f. Approved Regular Board Meeting Minutes:
October 21, 2004.
ITEMS FOR BOARD ACTION
Carol Swain reported previous plans were to put a
new telephone system in place at the time employees
moved into the new facility. Since construction of the
facility has been delayed, staff recommended proceed-
ing with a replacement now to ensure system reliability.
The request for proposals specify that the system must
be transferable upon completion of the new facility.
PHONE SYSTEM REQUEST FOR
PROPOSALS
Moved Schafer / Second Mosbacher / Passed
Unanimously to authorize solicitation of Request for
Proposals for a telecommunications system.
Moved Schafer / Second Comte / Passed Unanimously
to approve payment in the amount of $1,643,772.55.
PAYMENT OF CLAIMS
Water and Wastewater Operations Committee: The
committee met November 1. Minutes of the meeting are
available upon request.
BOARD MEMBER STANDING
COMMITTEE REPORTS
Finance Committee: The committee met November 4
to discuss the water capacity charges with the
consultant from Brown and Caldwell. Residential fire
protection fees were also discussed.
Director Wallace reported significant progress has been
made on the SMUD relicensing issue.
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
REGULAR BOARD MEETING MINUTES - NOVEMBER 4, 2004 PAGE
President Jones reported he will attend the ACWA's
California Blueprint Taskforce meeting on November 10.
BOARD MEMBER REPORTS
Director Mosbacher reported on two items:
1 ) Developers are back to the drawing board due to
opposition received on the proposed development in
Markleeville.
2) She attended the Alpine County Board of Super-
visors on November 2 and was thanked for attending
their meetings on behalf of the District. She stressed
the importance communicating information to agencies
connected to the District.
General Mana,qer: Richard Solbrig and Board members
discussed the draft Strategic Goals, Vision and Mission
Statement.
GENERAL MANAGER REPORT
PUBLIC HEARING
Public hearing notices were published in the October 26
and November 2 Legal Notices section of the Tahoe
Daily Tribune.
PUBLIC HEARING:
WATER CAPACITY CHARGES
President Jones opened the hearing at 2:35 p.m.
New customers of the Distdct incur a water capacity
charge to connect to the water system. This fee was
last reviewed in 1999 and has been adjusted annually
in accordance with the Engineering News Record's
Construction Cost Index, National Average. Best
management practice is to conduct a full review of
the charge every five years. Brown & Caldwell, with the
assistance of staff, has updated the Water Capacity
Charges to reflect the current water system capacity
and drafted an ordinance to enact the new fees
(proposed to increase 4.1% on January 3, 2005, and
each year through 2009.)
Tom Pavletic, Brown and Caldwell, reviewed the
methodology used to determine capacity charges.
He also developed a fair and reasonable fire fee for
domestic service to accommodate the new fire
protection/sprinkler requirements from the City of
South Lake Tahoe, and Lake Valley Fire Protection
District's fire codes.
REGULAR BOARD MEETING MINUTES - NovEMBER 4, 2004 ' PAGE - 4
Rhonda McFarlane reported the Finance Committee
met to review capacity charges. In the past, the capa-
city fee did not include the actual time spent by District
crews to complete the physical connection. A connection
fee will be proposed to ensure existing customers do not
absorb the costs of new customers who wish to connect
to the water system. In order to make it less complicated,
one standard charge for connection fees will be developed
and included in the ordinance. The revised ordinance will
be presented to the Board at the November 18 Board
meeting.
PUBLIC HEARING:
WATER CAPACITY CHARGES
(continued)
No public comments were received. President Jones
closed the public hearing at 3:15 p.m.
No Board action.
3:15 - 3:22 P.M
MEETING BREAK
3:22 P.M.
ADJOURNED TO CLOSED
SESSION
3:35 P.M.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.81Conference with
Real Property Negotiators -
Negotiating Parties: District Staff,
South Tahoe Realty Century 21;
Under Negotiation: 797 Emigrant
Road, APN 021-261-33
Richard Solbrig discussed the Pathway 2007
application process. It was the consensus of the
Board that the District Information Officer should
complete an application and represent the District
if selected.
Assistant General ManaRer: Paul Sciuto reported on
the B-line Export Pipeline Replacement Project: Phase 3.
An extension was received to complete remaining minor
items, but due to poor weather, the site will be winterized
and the miscellaneous items will be completed next
spring.
GENERAL MANAGER REPORT
STAFF REPORTS
REGULAR BOARD MEETING MINUTES - NOVEMBER 4, 2004 PAGE
After a week of exporting through the new B-line, it had
to be shutdown because a faulty gasket on an access
manhole blew, resulting in a significant leak. All depart-
ments responded to the emergency. Sciuto outlined the
export line shutdown: In order to connect the new
B-line, exporting was shutdown and rerouted to the
ERBs (emergency retention basins) from October 12-17.
After the connection was made, exporting resumed, and
the ERBs were completely drained by October 22. When
the leak occurred on evening of October 23, exporting
was again rerouted to the empty ERBs. The leak was
repaired and exporting resumed on October 30.
STAFF REPORTS
(continued)
District Information Officer: Dennis Cocking reported
Proposition lA (a constitutional amendment to protect
against property tax revenue shifts) and Proposition
No. 65, easily passed in the recent election.
4:00 P.M.
ADJOURNED TO CLOSED SESSION
6:15 P.M.
RECONVENED TO REGULAR
SESSION
ACTION'/REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION ,
Moved Comte / Second Schafer / Wallace and
Mosbacher Voted No / Passed to deny the appeal to
revise the leave of absence guidelines.
Pursuant to Government Code
Section 54957/Public Employee
Release
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel- Anticipated Litigation
(One Case)
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel- Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. ARCO et al., San
Francisco County Superior Court
Case No. 999128
REGULAR BOARD MEETING MINUTES - NOVEMBER 4, 2004 PAGE - 6
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, California; et al.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCE JFM
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
6:15 P.M.
ADJOURNMENT
J/a~s R. Jones, ./_ o.~.r..d_pre_s, ident
~5'uth Tahoe PL~_~Utility District
ATTEST:
Kathy Sharp,, .,~erk of the B~ard
South Tahoe'Public Utility District
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