2004 12-16SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbri~, General Manager
James R. Jones, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Eric W. Schafer, Vice President
Duane Wallace, Director Mary Lou Mosbacher, Director Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
DECEMBER 16, 2004
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
December 16, 2004, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South
Lake Tahoe, California.
BOARD OF DIRECTORS:
President Jones; Directors Wallace, Schafer, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Coyner, Bergsohn,
Henderson, Hoggatt, Frye, Cocking, Hydrick, Attorney
Kvistad.
GUESTS:
David Baccile / PFM Asset Management, LLC;
Dennis Crabb, Alpine County Counsel.
Moved Mosbacher / Second Comte / Passed Unanimously CONSENT CALENDAR
to approve the Consent Calendar as submitted:
a. 2004-2005 Vehicle Purchases -Authorized purchase of
two vehicles from the State of California's competitively
bid contract in the amount of $52,000;
REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2004 PAGE - 2
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Tahoe Regional Planning Agency Mitigation Payment-
Authorized payment to TRPA for 5% mitigation fee on
new sewer connections in the amount of $83,916.25;
Customer Service, Operations and Laboratory
Facility - Approved Task Order No. 3-B to Smith Design
Group in the amount of $10,193.63;
Hydrocarbon Study, Lake Tahoe Erosion Control Grant
No. DG-1151900-036 - Authorized entering into a
Master Services Agreement with 2n~ Nature to continue
and complete the study through October 15, 2005, in
the amount of $91,700;
Inspection and Materials Testing Services - Approved
amendment to Task Order No. 1-A to Stantec Consulting,
Inc., in the amount of $95,922.39;
Grazing Permit Proposals - Awarded contract to the
highest responsive, responsible proposer, Urrutia Ranch,
in the amount of $16,620 per month.
CONSENT CALENDAR
(continued)
David Baccile, PFM Asset Management, LLC, distributed
a booklet and reviewed various components of the
District's investment portfolio with the Board. Director
Wallace reported the Finance Committee and staff
previously reviewed a report from PFM and are satisfied
with their performance.
REPORT ON INVESTMENT
OF RESERVE FUNDS
ITEMS FOR BOARD ACTION
Paul Sciuto reported the Master Agreement with
Alpine County allows them to discharge up to
150,000 gallons per day at the District's expense.
The District has negotiated with the County the
details of the Master C-Line Connection Agreement,
and worked out indemnity and liability issues.
MASTER C-LINE CONNECTION
AGREEMENT
Dennis Crabb, Alpine County Counsel, thanked staff
for assisting in the development of this agreement.
Moved Wallace / Second Schafer / Passed Unanimously
to approve the Master C-Line Connection Agreement
with Alpine County, with final terms to be negotiated by
staff and legal counsel, provided the terms do not ~;hange
from the draft agreement presented.
REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2004 PAGE - 3
Jim Hoggatt reported the Engineering Projects
Priority List is still being evaluated. It will be
presented for consideration at a later date.
No Board action.
Moved Comte / Second Jones / Passed Unanimously
to elect Director Eric W. Schafer to the office of Board
President for the 2005 calendar year.
Richard Solbrig presented President Jones with a
token of appreciation for his service as 2004 Board
President.
Moved Comte / Second Schafer / Wallace Abstained /
Passed to elect Director Duane Wallace to the office
of Board Vice President for the 2005 calendar year.
Moved Comte / Second Schafer / Passed Unanimously
to approve payment in the amount of $1,185,898.67.
ENGINEERING PROJECTS
PRIORITY LIST FOR 2005 AND
2006 CONSTRUCTION SEASONS
ELECTION OF BOARD OFFICERS:
BOARD PRESIDENT
ELECTION OF BOARD OFFICERS:
BOARD VICE PRESIDENT
PAYMENT OF CLAIMS
Richard Solbrig gave a computerized PowerPoint
presentation outlining the outcome of the recent
reorganization process. A series of facilitated meetings
that involved the entire organization were held using the
interest based problem solving process. The structures,
needs, and problems of several departments were
reviewed and options were recommended. The final
result was that several positions and/or their reporting
structures were shifted, with a neutral cost impact and
improved efficiency throughout the District.
Water and Wastewater Operations Committee: The
committee met December 13. Minutes of the meeting
are available upon request.
Finance Committee: The committee met December 16
and reviewed: reserve fund investments, the pension plan
audit report, possible changes to the CalPers agreement,
and MTBE fund analysis. It was noted that Grant Thornton
has performed the last audit under their current contract;
staff will initiate the RFP process to ensure the District
continues to receive the most cost effective services
possible. Minutes of the meeting are av~i~ble upon
request.
PRESENTATION OF
REORGANIZATION RESULTS
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES- DECEMBER 16, 2004 PAGE - 4
Director Mosbacher reported on three items:
1 ) The District could be impacted if charter schools are
allowed.
2) Contractors working on the B-line Export Pipeline
Replacement project should complete the remaining
miscellaneous items at a faster pace.
3) Santa Cruz offers incentives to those who use synthetic
turf. The District should consider a similar program.
BOARD MEMBER REPORTS
Director Schafer reported on two items:
1 ) Lake Mead has lost water in excess of 20 feet.
2) The District should consider if creating a new position
would be cheaper than paying engineering consultants.
Director Wallace reported the second Lake Tahoe Leader-
ship class graduated. He hoped the District will send a
representative each year.
President Jones reported he, along with Dennis Cocking,
attended the ACVVA conference. They each attended
different sessions that covered topics on water quality,
perchlorate, MTBE safe harbor issues, and public
perceptions about water agencies and special districts.
Assistant General Mana,qer: Paul Sciuto reported on two
items:
1 ) B-line Effluent Leak of October 23, 2004 - The Rain-for-
Rent trailer was removed. Staff is continuing to negotiate
with Cox & Cox on the administrative part of the contract.
2) A small sewer leak was reported on December 14. A
lateral opened up and allowed silt to get in, which caused
a clog that backed-up the sewer system.
STAFF REPORT
District Information Officer: Dennis Cocking reported on five
items:
1) He met with the Department of Health Services to discuss
the arsenic rule and compliance schedule.
2) He reported on his attendance at the ACWA conference.
Several enterprise districts are unhappy with the amount of
money taken from them by Proposition IA. The District is
a non-enterprise district, which proved to be helpful. All
special districts were asked to educate their communities
on special districts: what they are, why they exist, and
how they are beneficial.
3) He was selected to represent public utilities for Pathway
2007.
REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2004 PAGE
4) Thanks to the Washington D.C. representatives, money
for the District was included in the Tahoe Restoration Act.
5) He attended the Meyers Roundtable meeting on
December 15 to report to them on projects that affect
the Meyers area, and update them on the B-line Export
Pipeline Replacement Project.
STAFF REPORTS
(continued)
4:30 - 4:40 P.M.
MEETING BREAK
4:40 P.M.
ADJOURNED TO CLOSED SESSION
5:50 P.M.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation
(Three Cases)
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation
re: Meyers Landfill Site: United
States of America vs. El Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, California; et al.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCE JFM
REGULAR BOARD MEETING MINUTES - DECEMBER 16, 2004
5:50 P.M.
ADJOURNMENT
PAGE- $
James R. Jones, Board President
South Tahoe Public Utility District
ATTEST: ~ 7 ~/-,.~-"'~- ~ :~-'~
Katl~y Shar~lerk of the~oard
South Tahoe Public Utility District
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