01-20-05
\.,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Solbrig, General Manager
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JANUARY 20, 2005
MINUTES
\.,
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
January 20, 2005, 2:00 P.M., City Council Chambers, 1900 lake Tahoe Boulevard, South
Lake Tahoe, California.
BOARD OF DIRECTORS:
Vice President Wallace, Jones, Comte, Mosbacher.
President Schafer was excused for District business.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Hoggatt, Cocking,
Frye, R. Johnson, Hydrick, Attorney Kvistad.
GUESTS:
Alex Handlers, Bartle Wells Associates
Consent Item c. (Forklift Purchase) was brought forward
for discussion prior to Board action.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Mosbacher I Second Jones I Schafer Excused I
Passed to approve the Consent Calendar as amended:
CONSENT CALENDAR
a. Cold Creek Booster Station Generator Set -
~ Authorized staff to advertise for bids;
REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005
PAGE - 2
\.
b. Bulk Hypochlorite Purchase - Awarded bid to the
lowest responsive, responsible bidder, Pioneer
Americas, LLC, in the estimated amount of $166,237.50;
c. See Consent Items Brought Forward;
d. Management MOU (Memorandum of Understanding) -
Extended Managers' MOU through March 18, 2005;
e. Approved Regular Board Meeting Minutes:
December 16, 2004.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION
Director Mosbacher received clarification that the
forklift would be secure even though it will have a
keyless ignition system.
Moved Mosbacher I Second Jones I Schafer Excused I
Passed to authorize the purchase of a new electric
forklift from Toyota Material Handling Northern California
in the amount of $22,000, plus tax and freight.
FORKLIFT PURCHASE
(Consent Item c.)
'"
Alex Handlers, Bartle Wells Associates, gave a Power- ANALYSIS OF MTBE FUND
Point presentation on well production capacity and MTBE RESERVE
fund analysis, and reported on the long-term financial
adequacy of the District's MTBE fund.
No Board action.
ITEMS FOR BOARD ACTION
Jim Hoggatt distributed a revised list of engineering
project priorities. He also listed some of the projects
that are scheduled to be done over the next three years.
Some of the projects will be done by consultants, and
some by in-house crews. Additional inspectors from
outside services will be needed to oversee some of the
projects.
'-'
The Operations Committee reviewed the priority list
and determined the projects listed cannot be delayed
(some will be a result of the new arsenic rule the District
must comply with). The committee suggested staff consider
ENGINEERING PROJECTS
PRIORITY LIST FOR
2005 AND 2006 CONSTRUCTION
SEASONS
REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005
PAGE - 3
hiring an additional engineer to assist with the sub-
\., stantial number of projects in the five-year plan.
Hoggatt noted the list is flexible due to the uncertain
nature of regulations and emergencies, and can be
rearranged when necessary.
Moved Jones I Second Wallace I Schafer Excused I
Passed to approve the priority list.
Moved Comte I Second Jones I Schafer Excused I
Passed to approve payment in the amount of
$746,277.34.
This item was added by an addendum to the agenda.
All noticing requirements were met.
\.,
Paul Sciuto reported the District has currently
authorized payments to Cox & Cox, but has been
unable to pay this amount due to stop notices filed
by three of their subcontractors. Cox & Cox
developed a Stop Notice agreement with the
subcontractors agreeing that all future payments
to Cox & Cox will be paid to the subcontractors on a
percentage basis of the stop notice amounts, and
Cox & Cox will indemnify it. If additional stop notices
are received by the District on this project, Cox & Cox
will have a new stop notice agreement signed by all
parties prior to the release of any funds. This protocol
for distribution of funds will be followed if additional
notices are received.
Moved Comte I Second Jones I Schafer Excused I
Passed to authorize making progress payments via
joint check to Cox & Cox Construction, Inc. and the
subcontractors that have submitted stop notices on
a pro-rata share based on total amount of stop notices;
provided that 5% retention shall be withheld from any
future increases in the contract amount, if any.
Water and Wastewater Operations Committee: The
committee met January 17. Minutes of the meeting
are available upon request.
\.,
Finance Committee: The committee met to discuss
the potential change of CalPers to a defined contribution
plan. Minutes of the meeting are available upon request.
ENGINEERING PROJECTS
PRIORITY LIST FOR
2005 AND 2006 CONSTRUCTION
SEASONS
(continued)
PAYMENT OF CLAIMS
B-L1NE EXPORT PIPELINE
REPLACEMENT: PHASE 3
BOARD MEMBER STANDING
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005
PAGE - 4
\.,
Buildino Ad Hoc Committee: Director Jones reported the
committee met January 13. He distributed a cost estimate
to Board members. Bids for the project will be going out
soon, with construction anticipated to begin in spring.
The budget shortfall for this project was discussed.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
Director Mosbacher reported on her attendance at the
Employee Communications Committee meeting, and
reviewed topics covered at the Alpine County Board of
Supervisors meeting.
BOARD MEMBER REPORTS
Director Wallace reported on his meeting with Assembly-
man Tim Leslie.
Director Wallace reported he participated in the January 12 EL DORADO COUNTY WATER
County Water Agency meeting by teleconference. AGENCY REPRESENTATIVE
REPORT
General Manaoer: Richard Solbrig reported staff attended GENERAL MANAGER REPORT
a CTC (California Tahoe Conservancy) meeting regarding
stormwater quality improvement. Assemblyman Tim Leslie's
office is working with the CTC to ensure the language
regarding utility relocation for erosion control projects is
\., put back in the bill as originally written.
4:10-4:30 P.M.
MEETING BREAK
4:30 P.M.
ADJOURNED TO CLOSED SESSION
5:05 P.M.
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing litigation:
STPUD vs. ARCO et aI., San Fran-
cisco County Superior Court Case
No. 999128
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation
(Two Cases)
\.
REGULAR BOARD MEETING MINUTES - JANUARY 20, 2005
PAGE - 5
\.., No reportable Board action.
No reportable Board action.
No reportable Board action.
\.,
No reportable Board action.
5:05 P.M.
'-'
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, California; et aI.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCEJFM
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel- Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators - Agency
Negotiators: General Manager,
Management Negotiations Ad Hoc
Committee, Board of Directors;
Employee Organization: Management
Unit
ADJOURNMENT
&
Eric W. Scha~ r, Bo d President
South Tahoe Public Utility District
\
I
-
w
~
'-'
\.,
C)
z
-
I-
WI-
Ww
:iw
U):I:
0::U)
oz
1-.
oz
WC)
0::-
_U)
01-
u.U)
OW
0:::J
0::C)
llC(
o
m
~
~
z
::::>
-oJ
o
>.
(/)w
-0
ZZ
0(5
iffi
ad:
0<
u.a::
~o
(/)11.
-z
~o
u.i=
00
zz
00
-0
""w
Wa::
~Q.
::E<
Ot-
00
"Z
tiel)
<(-
~~
o -
a:ik:
mo
~!;;(
""c
J:Z
t-<
-:::E
~t-
Wo
Oz
Z
.<
o
a:
o
o
o
<
Z