03-03-05
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
IISasic Services for a Complex World"
Richard Solbri~, General Manager
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manag:..
Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MARCH 3, 2005
MINUTES
"
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
March 3, 2005, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Schafer, Directors Jones, Comte, Mosbacher.
Director Wallace arrived at 2:05.
ROLL CALL
STAFF:
SOlbrig, Sciuto, Sharp, McFarlane, Frye, Swain, Cocking,
Attorney Kvistad.
Dave Galicia, G.B. General Engineering Contractor, Inc.
GUESTS
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Staff requested Consent Item c. (Snowshoe Thompson
NO.1 Pipeline) be removed. This item will be placed on
a future agenda for consideration.
Consent Item a. (New Phone System Contract) was
brought forward for discussion prior to Board action.
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Moved Mosbacher I Second Comte I Wallace Absent I
Passed to approve the Consent Calendar as amended:
CONSENT CALENDAR
a. See Consent Items Brought Forward;
REGULAR BOARD MEETING MINUTES - MARCH 3, 2005
PAGE - 2
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b. Sludge Handling Facilities and Odor Control - Approved CONSENT CALENDAR
Change Order NO.6 to Pacific Mechanical Corporation (continued)
in the amount of $34,654.30;
c. Item removed;
d. Selection of Financial Statement Auditor - Authorized
entering into a contract with Grant Thornton, LLP, to
provide annual financial statement audit services;
e. Approved Regular Board Meeting Minutes:
January 20, 2005;
f. Approved Regular Board Meeting Minutes:
February 3, 2005;
g. Approved Regular Board Meeting Minutes:
February 17, 2005
(2:05 p.m. - Director Wallace arrived at this point in the
meeting.)
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CONSENT ITEMS BROUGHT FORWARD FOR ACTION I DISCUSSION
Director Mosbacher received clarification regarding the
contract with ProLogic and various aspects of the phone
system.
Moved Mosbacher I Second Wallace I Passed
Unanimously to authorize staff to negotiate contract for
a telecommunications system.
NEW PHONE SYSTEM CONTRACT
(Consent Item a.)
ITEMS FOR BOARD ACTION
Pacific Mechanical Corporation (PMC), the general
contractor for the sludge handling facilities and odor
control project, requested the District reduce the
retention from 10% to 5% of the contract amount. Public
Contract Code Section 9203 provides that any time after
50% of the work has been completed, if the legislative
body finds that satisfactory progress is being made, it
may make any of the remaining progress payments in full
for actual work completed, provided that at least 5% of
the contract price has been withheld at that point.
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Paul Sciuto reported PMC is presently over 50% complete.
Most items on the punch-list have been completed. There
SLUDGE HANDLING FACILITIES
AND ODOR CONTROL PACKAGE
REGULAR BOARD MEETING MINUTES - MARCH 3, 2005
PAGE - 3
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is a sufficient amount of money held in retention that will
cover the remaining items and stop notices.
The Operations Committee reviewed this item and
recommended approval.
Moved Jones I Second Comte I Passed Unanimously
to authorize staff to reduce the retainage from 10% to
5% of the total contract amount.
Moved Comte I Second Wallace I Passed Unanimouslv
to approve payment in the amount of $478,892.14.
Water and Wastewater Operations Committee: The
committee met February 28. Minutes of the meeting
are available upon request.
Building Ad Hoc Committee: The committee met with
staff and representatives from CompView to discuss
boardroom design and components.
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Management Negotiations Ad Hoc Committee: The
committee will meet on March 11 and 15 to discuss
the managers' proposal.
SLUDGE HANDLING FACILITIES
AND ODOR CONTROL PACKAGE
(continued)
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
Director Jones reported he, along with Director Wallace BOARD MEMBER REPORTS
Richard Solbrig, and Dennis Cocking, traveled to
Washington D.C. to attend the ACWA conference and
to meet with several legislators. Director Jones distributed
a report to Board members that detailed his activities
and conference costs. While he was there, he attended
a House Energy Committee hearing on the Energy Bill
that included significant discussion related to MTBE
contamination, and also spoke on this topic before the
American Conference of Mayors, and the Association
of Municipal Water Agencies (AMWA).
Director Jones was invited to speak before a coalition of
agencies formed to fight safe harbor language in the
Energy Bill (language that would protect oil companies
from pollution lawsuits and provide them with a tremendous
amount of money to reimburse them for the inconvenience
of retrofitting their refineries). All costs to attend this meeting
will be paid by the AMWA.
\.., President Schafer reported the issue of director compen-
sation will be included on the next regular Board meeting
agenda for discussion.
REGULAR BOARD MEETING MINUTES - MARCH 3, 2005
PAGE - 4
& . Director Wallace reported there is a dispute between the
W EI Dorado County Supervisors over Measures Band D.
General Manager: Richard Solbrig reported the problems
with the wastewater treatment plant's microbiological
process has been resolved, but the reason for the upset
has not been determined. Various changes have been
made in attempts to eliminate any probable causes.
District Information Officer: Dennis Cocking reported on
four items:
1) While the District no longer takes the lead, it will
continue to support groups who oppose bad public
policy, such as MTBE-related immunity. The District's
experience is valuable to those who are going through
similar contamination issues.
2) Legal alerts sent by Hatch & Parent are helpful in
keeping staff apprised of legislation that could impact
the District.
3) Two pieces of legislation have been introduced (similar
to the Ortiz bill) related to special district governance and
transparency.
& 4) He will develop a newsletter for the residents on Grass
.., Lake Road in response to groundwater concerns.
3:05 - 3:10 P.M.
3:10 P.M.
3:55 P.M.
EL DORADO COUNTY WATER
AGENCY PURVEYOR REPORT
GENERAL MANAGER REPORT
STAFF REPORTS
MEETING BREAK
ADJOURNED TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
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Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation
(One Case)
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, California; et aI.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCEJFM
REGULAR BOARD MEETING MINUTES - MARCH 3, 2005
PAGE - 5
\., No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel- Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
No reportable Board action.
Pursuant to Government Code
Section 54956. 9( c)/Conference
with Legal Counsel - Anticipated
Litigation: Beth Jett / Kendall Pearce
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
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No reportable Board action.
Pursuant to Government Code
Section 54957.6(a)/Conference with
Labor Negotiators - Agency
Negotiators: General Manager,
Management Negotiations Ad Hoc
Committee, Board of Directors;
Employee Organization: Management
Unit
3:55 P.M.
ADJOURNMENT
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Eric W. Schafer, Bo r President
South Tahoe Public Utility District
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