04-21-05
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
. Richard SOlbrig, General Manager
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manag~
Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Cornte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
APRIL 21, 2005
MINUTES
'-' The Board of Directors of the South Tahoe Public Utility District met in a regular session, April 21,
2005,2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Schafer, Directors Jones, Wallace, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Cocking, Coyner,
Eddy, W. Stanley, Hoggatt, Bergsohn, C. Stanley,
R. Johnson, Powers, Frye, Attorney Kvistad.
Dale Smith/Smith Design Group GUESTS
A moment of silence was held in honor of Mark MEMORIAL
Connell, the District's Water Service Representative,
who passed away April 18.
Moved Comte / Second Mosbacher / Passed Unanimouslv CONSENT CALENDAR
to approve the Consent Calendar as submitted:
'-' a. Permitting and Environmental Documentation
Assistance - Approved Task Order No.2 to Entrix
in an amount not to exceed $40,000;
REGULAR BOARD MEETING MINUTES - APRIL 21,2005
PAGE - 2
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b. Customer Service, Operations and Laboratory
Facility - Approved Task Order Amendment 3F for
reimbursable expenses to Smith Design Group in
the amount of $13,264.72;
c. Indian Creek Reservoii Oxygenation System:
Pre-Design - Approved proposal from Alex Horne
Associates in the estimated amount of $20,500;
d. ERB (Emergency Retention Basin) Site
Characterization - Approved proposal from Quad
Knopf in the estimated amount of $24,981 ;
e. Bayview, Helen and South Upper Truckee Wells
Drilling Project - (1) Approved Closeout Agreement
and Release of Claims; and (2) Authorized staff to
file a Notice of Completion with the EI Dorado County
Clerk;
f. GIS (Geographical Information System) Development -
Approved Task Order Amendment No. 18-A to GeoTrans,
Inc., in the amount of $20,000;
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g. Bellevue Generator Set - Authorized staff to advertise
for bids for a generator set for Bellevue Sewer Pump
Station;
h. Approved Regular Board Meeting Minutes:
April 7, 2005.
CONSENT CALENDAR
(continued)
ITEMS FOR BOARD ACTION
\.,
Jim Hoggatt reported three bids were received for this
project at the April 14 bid opening. Bids ranged from
$9,498,000 to $10,100,000, with only 0.3% difference
between the lowest and second lowest bid, and only
6% difference between the lowest and highest bid (which
indicates good, competitive bids). The lowest bid exceeded
the budgeted amount by $2,776,000. Staff met with the
Board Building Ad Hoc Committee to evaluate the bids
and budget. Several financing options were identified and
reviewed with the Board. Since the current building
does not meet current building standards for snowload,
earthquake, and ADA, the "do nothing" option was not
feasible. The market is demanding higher prices for this
type of work, and costs are not likely to decrease. Staff
CUSTOMER SERVICE,
OPERATIONS AND LABORATORY
FACILITY
REGULAR BOARD MEETING MINUTES - APRIL 21, 2005
PAGE - 3
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recommended the bid be awarded to the lowest bidder.
Financing options will be presented for the Board's
consideration/action at a future Board meeting.
Moved Mosbacher / Second Jones / Passed Unanimously
to award the bid to the lowest responsive, responsible
bidder, Roebbelen Contracting, Inc., in the amount of
$9,498,000.
A claim was submitted against the District by B. Jett and
K. Pearce in the amount of $600,000 for claimed damages
to their home located at 3740 Grass Lake Road (resulting
from the October 2004 B-Iine leak). Staff has been
unsuccessful in trying to informally resolve this claim and
does not believe the District is responsible for the damages
claimed.
Note: The Board discussed the specific merits of the
claim in Closed Session. Board action was taken in open
session after Closed Session was held. (See Page 5.)
President Schafer opened the Public Hearing at 2:35 p.m.
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Lisa Coyner reported District customers are currently
charged to have their water turned on/off during regular
working hours. If snow removal is necessary or the request
for a service call is received after regular working hours,
the cost can escalate greatly. There are also increased
fees for service calls received during District holidays.
Staff recommended the Administrative Code be amended
to include rate schedules for these service calls in order to
provide clear information to customers. It should also be
noted that current policy dictates that the service charge is
waiyed should the property owner install a customer service
shut off valve. In order to encourage new construction to
install this valve, the amount waived will be increased.
No public comments were received. The Public Hearing
was closed at 2:50 p.m.
Moved Comte / Second Wallace / Passed Unanimously
to enact Ordinance No. 490-05, amending Administrative
Code Sections 3.1.51 and 3.1.52, approving new section
3.1.44, and adding definitions for customer service shut
\.., off valve, service call, and regular working hours.
CUSTOMER SERVICE,
OPERATIONS AND LABORATORY
FACiLITY
(continued)
LIABILITY CLAIM AGAINST STPUD
RECEIVED FROM B. JETT AND
K. PEARCE
PUBLIC HEARING -
ORDINANCE NO. 490-05:
WATER SERVICE CALL CHARGES
REGULAR BOARD MEETING MINUTES - APRIL 21, 2005
PAGE - 4
~ Moved Comte / Second Jones / Passed Unanimously
.. .. to approve payment in the amount of $1,316,343.78.
Plannino Committee: The committee met April 21 to
discuss the feasibility of allowing the EI Dorado County
Search and Rescue T earn to use the District's building
on Santa Fe (that was formerly occupied by Charter
Communications). The committee concluded this
arrangement would be acceptable. Rhonda McFarlane
will prepare a three-year agreement with automatic
one-year rollover each year, which will be place on a
future agenda for the Board's consideration/approval.
Director Mosbacher reported she received notice from
Alpine County of an error in their billing system that
resulted in them not invoicing the District over the past
four years for the $15,000 per year monitoring charge.
District staff will work with them on a method that will
ensure these payments are made automatically.
Director Jones reported on two items:
1) He will not attend the May 5 Board meeting since he
" .. will be at an ACWA conference.
.., 2) The Energy Bill will be voted on by the House soon.
Several associations representing water companies will
protest, claiming that the bill amounts to another
unfunded mandate.
Leoal Counsel: Gary Kvistad reported on two items:
1) A Senate bill has been introduced regarding pubic
officials who serve on more than one board.
2) CalEPA is pushing state and regional water
quality control boards to step up their enforcement
actions, and to start implementing criminal and civil
penalties for serious violations.
3:25 - 3:30 P.M.
3:30 P.M.
3:50 P.M.
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PAYMENT OF CLAIMS
STANDING COMMITTEE REPORTS
BOARD MEMBER REPORTS
STAFF REPORT
MEETING BREAK
ADJOURNED TO CLOSED SESSION
RECONVENED TO REGULAR.
SESSION
REGULAR BOARD MEETING MINUTES - APRIL 21, 2005
PAGE - 5
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ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
Board action was taken during open session below.
Pursuant to Government Code
Section 54956.9(b)/Liability Claim
Against STPUD Received from
B. Jett and K. Pearce
RECONVENED TO REGULAR
SESSION
3:50 P.M.
ITEMS FOR BOARD ACTION
Moved Jones / Second Wallace / Passed Unanimously
to reject the liability claim.
LIABILITY CLAIM AGAINST STPUD
RECEIVED FROM B. JETT AND
K. PEARCE
RE-ADJOURNED TO CLOSED
SESSION
3:51 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
~ No reportable Board action.
Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel - Anticipated Litigation
(Two Cases)
No reportable Board action.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD VS. 1442.92 Acres of Land
in Alpine County, California; et aI.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCEJFM
No reportable Board action.
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
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REGULAR BOARD MEETING MINUTES - APRIL 21, 2005
PAGE - 6
~ No reportable Board action.
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5:10 P.M.
ATTEST:~ ~~~~fVlL:J
Kathy Sharp, rk of the Boatd
South Tahoe Public Utility District
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel- Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City or South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
ADJOURNMENT
Eric W. Scha er, ard President
I
South Tahoe Public Utility District