07-07-05
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
ItBasic Services for a Complex World"
R. ichard Solbri~, General Manage..r..
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Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
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Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
JULY 7, 2005
MINUTES
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The Board of Directors of the South Tahoe Public Utility District met in a regular session, July 7,
2005,2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard, South Lake Tahoe, CA.
BOARD OF DIRECTORS:
President Schafer; Directors Jones, Wallace, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sharp, McFarlane, Sciuto, Cocking, Brown, Frye,
R. Johnson, Swain, Bird, Hoggatt, Hydrick, Attorney Kvistad.
Rick Hydrick, Manager of Field Operations, announced
his resignation. His last day of work will be July 29, 2005.
Board members thanked him for his years of service.
COMMENTS FROM THE AUDIENCE
An additional agenda item was received subsequent to the
regular Board meeting agenda being posted. Due to the
short duration of the construction season, it must be added
for immediate discussion.
CORRECTIONS TO THE AGENDA
OR CONSENT CALENDAR
Moved Mosbacher I Second Comte I Passed Unanimously
to add the 2005 Johnson Boulevard Waterline item to the
'-' agenda as Action Item e.
Staff requested Consent Item e. (SpectraLink Wireless
Telephone System) be brought forward for discussion
prior to Board action.
REGULAR BOARD MEETING MINUTES - JULY 7,2005
PAGE - 2
Moved Jones I Second Wallace I Passed Unanimously
~ to approve the Consent Calendar as amended:
a. Sewer Mainline Camera Replacement - (1) Waived
bidding procedures, as outlined in the Purchasing
Policy, for standardized equipment requiring
compatibility with existing equipment and to be
purchased from the existing supplier; and
(2) Approved purchase of a new sewer mainline
camera from CUES, Inc., in the amount of
$31,499.66;
CONSENT CALENDAR
b. Bayview Well Controls Building Facility-
Authorized staff to advertise for bids for construction
of the District's proposed well controls building facility
at 701 San Francisco Avenue, South Lake Tahoe, CA
c. Sales Tax Revenue Amendment Ordinance - Enacted
Ordinance No. 493-05 amending Ordinance and
Administrative Code Section 2.6.2, to reflect the
current local sales tax rate of one and one-half
percent;
..,
d. Purchase of Computers for Fiscal Year - Authorized
purchase of budgeted computers in an amount not
to exceed $83,000 (including tax);
e. See Consent Items Brought Forward;
f. Sodium Hypochlorite Storage and Distribution Facility-
Approved Change Order NO.2 for K.G. Walters
Construction in the amount of $138,533.30;
g. Lease Agreement for Tahoe Paradise Building B -
Authorized execution of revised Facilities Use
Agreement with EI Dorado County Search and
Rescue for 1834 Santa Fe Road, Building B,
Tahoe Paradise, CA, once the terms are
acceptable to staff;
h. Annual Software Support Costs for Utility Billing
Software - Approved payment to Spring brook
Software, Inc., for software support in the amount
of $15,458.42;
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i. Annual Software Support Costs for Financial I
Payroll Software - Approved payment to Sungard
Bi-Tech, Inc., in the amount of $16,308.87;
REGULAR BOARD MEETING MINUTES - JULY 7, 2005
PAGE - 3
j.
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Customer Service, Operations and Laboratory
Facility - Approved authorization agreement and
payment to Sierra Pacific Power Company for
underground power on Meadow Crest Drive in
the amount of $22,884.00;
k. Customer Service, Operations and Laboratory
Facility - Approved payment to the City of South
Lake Tahoe for plan review and inspection
services in the amount of $47,376.38.
CONSENT CALENDAR
(continued)
CONSENT ITEMS BROUGHT FORWARD FOR DISCUSSION I ACTION
Carol Swain explained that CMAS (or some other type
of state government contract) pricing would be pursued
which would provide lower pricing than going through
a private company to purchase the system. In addition
to the lower pricing, the state goes through a formal
bid process for all items covered by these contracts
which precludes the necessity for individual state
agencies to have to do the bid process.
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Purchasing this system will enable operators to
pick up messages from the new SCADA alarm system,
and will also promote safety for operators, especially
those working the night shift. Having a wireless system
would enable them to always be in contact with each
other, and to be able to answer and make calls without
having to interrupt their plant duties.
Moved Mosbacher I Second Comte I Passed
Unanimously to authorize purchase of wireless phone
system from Mitel Communications, Inc., in an amount
not to exceed $20,000. In the event that Mitel cannot
produce government pricing, other vendor options will
be pursued.
SPECTRALlNK WIRELESS
TELEPHONE SYSTEM
(Consent Item e.)
ITEMS FOR BOARD ACTION
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Staff has considered the request from Alpine Fire
Safe Council to move their burn pile onto District-
owned property. Staff recommended that the Board
deny the request due the constraints it would
place on future District operations. In the event other
requests to use the District's property are received,
staff recommended that they be denied as well.
Moved Jones I Second Comte I Passed Unanimously
to deny request to relocate burn pile to District property.
REQUEST RECEIVED FROM
ALPINE FIRE SAFE COUNCIL TO
RELOCATE BURN PILE TO
DISTRICT PROPERTY
REGULAR BOARD MEETING MINUTES - JULY 7, 2005
PAGE - 4
The District negotiated a settlement with Cox & Cox
.., Construction concerning completion of the B-line
". . . Phase 3. As part of the settlement, the District is taking
over responsibility for the project and has negotiated an
assignment of three subcontracts. The contract must
be modified to account for the change in the scope of
work and the associated costs to perform the work.
The contact will also be adjusted with respect to prior
quantities based on estimated versus actual amounts.
Moved Comte I Second Jones I Passed Unanimously
to: (1) Approve assignment of the B-line construction
contract from Cox & Cox Construction, Inc., to Don
Garcia Excavating and Paving, Inc., (2) Approve assign-
ment of Cox & Cox's subcontracts with Kelley Erosion
Control, Inc., R. E. McCollum, Inc., Ed Cook Tree Service,
LLC, to Don Garcia Excavating and Paving, Inc., and
(3) Approve Change Order NO.8 in the amount of
$723,114.84, and Change Order No.9 in the amount of
$563,065.35 (bringing the new contract total to
$7,885,902.74 ).
Moved Comte I Second Wallace I Passed Unanimously
-., to approve payment in the amount of $3,232,554.06.
(This addendum was added to the agenda by a
unanimous vote at the beginning of the Board meeting.)
Jim Hoggatt reported two bids were received for this
project at the July 6 bid opening.
Moved Jones I Second Comte I Passed Unanimously
to award bid to the lowest responsive, responsible bidder,
White Rock Construction, Inc., in the amount of
$672,450.15.
Water and Wastewater Operations Committee: The
committee met July 5. Minutes of the meeting are
available upon request.
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Director Mosbacher reported on the following items:
Our customer service department received a compliment
for providing excellent service; the grease trap at
Kentucky Fried Chicken is twice the size required; the
fishing is great at Indian Creek Reservoir, a project is
starting near the bridge at Grass Lake Creek; since
Dennis Crabb is applying for a seat on the EI Dorado
County Board of Supervisors, Bob Henderson will act
B-L1NE PHASE 3: EXPORT PIPE-
LINE REPLACEMENT PROJECT
PAYMENT OF CLAIMS
2005 JOHNSON BOULEVARD
WATERLINE
BOARD MEMBER STANDING
COMMITTEE REf-IORTS
BOARD MEMBER REPORTS
REGULAR BOARD MEETING MINUTES - JULY 7,2005
PAGE - 5
as interim legal counsel for Alpine County; a full EIR will
\., be done on the development proposed in Markleeville;
and she discussed the District's operations in Alpine
County with Dan Lungren.
Director Comte reported the EI Dorado County
Recorders office in South Lake Tahoe will accept
nominations for Board candidates.
Director Jones reported the Energy Bill was passed by
the House, including the language that will provide a safe
harbor for polluters. The Senate will consider the bill next.
He also reported on conflicting MTBE contamination
cleanup costs.
BOARD MEMBER REPORTS
(continued)
Director Wallace reported relicensing for SMUD was going EL DORADO COUNTY WATER
very well. He also reported on the history of the governance AGENCY PURVEYORS REPORT
of the County Water Agency, and relayed that EID wants
to assume the District's seat on the board (that is also
shared with Tahoe City PUD). Such a move would leave
the east slope with no purveyor representation. The District
and Tahoe City PUD will oppose this.
\.,
General ManaQer: Richard Solbrig reported on three
items:
1) He wrote a letter to TRPA suggesting the District's
Future Connections Plan be done in conjunction with
Pathway 2007.
2) He reported on flows to the plant over the July 4th
holiday period. The plant has plenty of capacity and
flows are not increasing year-to-year.
3) The court postponed the Diamond Valley ranch
trail by two weeks. It will now begin August 10.
3:25 - 3:35 P.M.
3:35 P.M.
5:05 P.M.
GENERAL MANAGER REPORTS
MEETING BREAK
ADJOURNED TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
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Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel - Anticipated Litigation
(Two Cases)
REGULAR BOARD MEETING MINUTES - JULY 7, 2005
PAGE - 6
No reportable Board action.
\.,
No reportable Board action.
No reportable Board action.
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5:05 P.M.
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Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, California; et aI.,
United States District Court for the
Eastern District of Ca., Sacramento
Division, Case No. CIV S-02-0238
MCEJFM
Pursuant to Government Code
Section 54956.9(c)/Conference with
Legal Counsel - Anticipated Litigation:
Pioneer Trail Waterline Replacement
Near Filter Plant
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation
re: Meyers Landfill Site: United
States of America vs. EI Dorado
County and City of South Lake
Tahoe and Third Party Defendants,
Civil Action No. S-01-1520 LKK
GGH, United States District Court
for the Eastern District of Ca.
ADJOURNMENT
Eric W. Scha r, ard President
South Tahoe Public Utility District
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