10-20-05
\.,
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex "Vorld"
Richard SOlbrig, General Manager
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manag:;..
Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
'-'
OCTOBER 20, 2005
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
October 20, 2005, 2:00 P.M., City Council Chambers, 1900 Lake Tahoe Boulevard,
South Lake Tahoe, California.
BOARD OF DIRECTORS:
President Schafer, Directors Jones, Wallace, Comte,
Mosbacher
ROLL CALL
STAFF:
Solbrig, Sciuto, Sharp, McFarlane, Cocking, Henderson,
Hoggatt, Tomey, Bergsohn, Dingman, Swain, Thiel,
Whalen, R. Johnson, Bird, Attorney Kvistad
GUESTS:
Nancy JoneslPFM Asset Management LLC, Dale Smithl
Smith Design Group, Michael De Weese/FloorTec,
Dave Beckman/K.G. Walters Construction,
Bryan Todd/Roebbelen Contracting, Sean Honeggerl
Roebbelen Contracting
\.,
Moved Comte I Second Wallace I Passed Unanimously
to approve the Consent Calendar as submitted:
CONSENT CALENDAR
REGULAR BOARD MEETING MINUTES - OCTOBER 20, 2005
PAGE - 2
\.,
a. Annual Adoption of Statement of Investment Policy -
Adopted Resolution No. 2805-05, superseding
Resolution No. 2795-04;
b. Alpine County AnnuallmpactlMitigation/Compensation -
Authorized payment of District's annual mitigation fee
to Alpine County in the amount of $113,600;
c. Cattle Grazing - Authorized advertising for bids for
continued cattle grazing for 2006 season;
d. Surplus Vehicle - Authorized Nationwide Auction
Systems to sell a District surplus vehicle;
e. Gardner Mountain Sewer Pump Station and Cornelian
Drive Water Booster Pump Station - (1) Approved
Change Order No.3 for K.G. Walters Construction Co.,
Inc., in the amount of $55,399.29; (2) Approved the
Project Closeout agreement and Release of Claims; and
(3) Authorized staff to file a Notice of Completion with the
EI Dorado County Clerk;
-.,
f. Approved Regular Board Meeting Minutes:
October 6, 2005.
Nancy Jones gave a PowerPoint slide presentation covering
the current economic conditions, interest rates, and an
overview of the District's portfolio. Since inception, the
portfolio's yield has exceeded LAIF's by 0.41%. A handout
of the presentation was distributed.
CONSENT CALENDAR
(continued)
PRESENTATION: Investment
Review by Nancy Jones, PFM
Asset Manaaement LLC
ITEMS FOR BOARD ACTION
Jim Hoggatt reported three bids were received for this
project at October 18 bid opening, ranging from $1,773,149
to $2,319,220. A careful review of each bid showed two
minor deviations. The low bidder, K.G. Walters Construction,
Inc., bid neglected to acknowledge Addenda 2 and 3 in the
beginning of the bid, however they did acknowledge these
addendas at the place provided at the end of the bid document.
Moved Jones I Second Mosbacher I Passed Unanimously
to waive the minor bid discrepancies described above, and
award the bid to the lowest responsive, responsible bidder
K.G. Walters Construction, Inc., in the amount of $1,773,149.
-.., Moved Jones I Second Comle I Passed Unanimouslv to
approve payment in the amount of $1,433,862.01.
BA YVIEW WELL CONTROLS
BUILDING FACILITY
PROJECT
PAYMENT OF CLAIMS
REGULAR BOARD MEETING MINUTES - OCTOBER 20, 2005
PAGE - 3
'-'
President Schafer opened the public hearing at 2:30 p.m.
Jim Hoggatt reported Roebbelen Construction, Inc., the
general contractor for the new buildings, has requested
District approval to substitute a new subcontractor to
furnish and install the flooring for the project (pursuant
to Public Contracts Code Section 4107).
The general and subcontractor are required to obtain a
sample from the manufacturer of the material they are
supplying for the project for the architect's approval.
The carpet samples supplied by the current subcontractor,
FloorTec., Inc., were rejected by the architect due to not
meeting the criteria in the project specifications.
According to Roebblen Construction, FloorTec has
continued to submit products they intend to use for this
project. These products, as determined by the architect,
are not equal to the specified products. As a result,
Roebbelen has determined that this subcontractor will
not provide the specified product or an equivalent, and
is therefore requesting that FloorTec be replaced.
-.
FloorT ec has submitted an objection to being replaced
on this project stating the product they have submitted is
equal or superior to the product listed in the project
specifications, and that the architect is incorrect in
rejecting the material.
The Board heard and considered all evidence concerning
the request to substitute a different flooring subcontractor
to replace the current flooring subcontractor, including
objections from FloorTec representative Michael De Weese,
reasons why Roebbelen desired to replace FloorTec, and
the architect's interpretation of applicable provisions of
contract documents.
President Schafer closed the Public Hearing at 3:30 p.m.
-..,
The following findings were made: The specifications set by
the reference to Manning Carpets had a standard as to the
quality and characteristics of the carpet that was needed
(having to do with face weight, width, visual appearance,
color value, pattern, and texture); the flooring that was
proposed by FloorT ec did not meet those criteria as set
forth in the project specifications; FloorT ec cannot provide
the product as specified, and on that basis the products are
not equal.
PUBLIC HEARING:
CUSTOMER SERVICE,
OPERATIONS AND
LABORATORY FACILITY -
REQUEST FOR
SUBSTITUTION OF
FLOORING
SUBCONTRACTOR
REGULAR BOARD MEETING MINUTES - OCTOBER 20, 2005
PAGE - 4
-.
Moved Comte I Second Jones I Mosbacher Voted No I
Passed to authorize substitution of a new flooring sub-
contractor as requested by Roebbelen Construction, Inc.,
for not meeting the criteria specified in the project's
specifications.
(Director Mosbacher voted no because she felt that
"durability" should have been part of the criteria listed in
the project specifications.)
Water and Wastewater Operations Committee: The
committee met October 17. Minutes of the meeting are
available upon request.
Building Ad Hoc Committee: Director Mosbacher accom-
panied staff on a tour of EI Dorado Irrigation District's new
building and boardroom.
Leaal Services Ad Hoc Committee: Directors Schafer and
Wallace were appointed to serve on this committee to review
Hatch & Parent's representation agreement.
PUBLIC HEARING
(continued)
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
President Schafer reported he requested Board members BOARD MEMBER REPORTS
to submit to him a schedule of trips planned for the remainder
of the fiscal year, and received one written report and one
verbal. He reminded them to include an estimate of the total
amount each trip is expected to cost.
\.,
Director Mosbacher reported she met David Prentice, the
new legal counsel for Alpine County, who replaced Dennis
Crabb.
President Schafer reported on two items:
1) The Board's travel must be kept within the budget.
2) The new mission statement will be used in the annual
CAFR.
Director Mosbacher reported the Alpine County supervisors
approved a contract with DRI (Desert Research Institute)
for water monitoring. Information gained will be shared
with the District.
'-'
Director Comte attended the last meeting. Most of the
meeting revolved about the agreement reached with
SMUD (Sacramento Municipal Utility District). The
agency also considered amending their agreement with
Hatch & Parent to include travel costs.
EL DORADO COUNTY
WATER AGENCY
PURVEYOR REPORT
'"
~
REGULAR BOARD MEETING MINUTES - OCTOBER 20,2005
PAGE - 5
General Manaaer: Richard Solbrig reported on his
attendance at the Lake Tahoe Agency Executives
meeting that was held to coordinate interactions with
the Tahoe Science Consortium.
STAFF REPORTS
4:10 - 4:20 P.M.
MEETING BREAK
ADJOURNED TO CLOSED
SESSION
RECONVENED TO REGULAR
SESSION
4:20 P.M.
5:20 P.M.
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation: STPUD VS. 1442.92 Acres of Land in Alpine County, California; et al.,
United States District Court for the Eastem Distrid of Ca., Sacramento Division, Case No.
CIV S-02-0238 MCE JFM
No reportable Board action.
b. Pursuant to Government Code Section 54956.9(a)/Conference with Legal Counsel-
Existing Litigation re: Meyers Landfill Site: United States of America vs. EI Dorado County
and City of South Lake Tahoe and Third Party Defendants, Civil Action No. S-01-1520
LKK, GGH, United States District Court for the Eastern District of CA.
No reportable Board action.
5:20 P.M.
ADJOURNMENT
t
Eric W. Schafer, Boa d resident
South Tahoe Public lIity District
\,.. ATTEST>~S~I~~~
South Tahoe Public Utility District
~
-
Iii
~
~
~
C)
z
-
I-
WI-
Ww
:iw
tn:J:
o::tn
OZ
1--
oz
WC)
0::-
_tn
01-
LLtn
OW
O:J
0::C)
<C
o
m
~
~
z
:>
..J
o
>.
CJ)W
-0
zz
Q(5
iffi
~~
U-a::
~o
CJ)U-
-z
J:o
~-
U-~
00
zz
00
-0
tu~
~D.
:!<
o~
00
..z
t;CJ)
<0
Zz
~<
o -
a::~
mo
~~
~c
J:Z
~<
-:!
~~
Wo
Oz
Z
(5
a::
o
o
~
Z
. ~~ ~ ~ !
:.::11::.:.::::::::.:.: .u _ ~'~ ...
::::I::::t~:::j~:: ~ ,~ ~ ~ @) ~
r~~1~ II
D ,--... 'Q'--
o r-- 0 ::::-
;:) '...
~ i
.J'- c-
t"'l
I^ -" ' 1.,,, ~ ~
'J'- 11'
tv
'J" ~
..9. N"
~ 't 4..~ f~
'J \.I";s" "' 'V
:5 js~v~ ... c:
.~ -~-+ ~\
:-n -+- .~ ~ ~ '" ~ j,
\J' C - <.t ,~:::::: \t .J
l~ ~ 1.1 ~~ ~ ~
V) '-1 ~-.. J.j ~
rt"J., -d 1'~ ~ B
If). t.J\ .... -..l +- ...)
:J ~ ~U) ~ Uj ~ :.u
,"*'
~
\~
........ 1
'! '~
\ ~
C>
.-l.
LL
l,o ~
:tiJ.:tIQ:j 'Z:
............1.
III
-
~
~
~
.~
~
v
::f>
, .u
~
cl
,~
~
'1;
J
?
'1)
~
u
t
'"
....1\
-'l
<;... ~
l.,~ ~ ~ ~ ~
~\i\ ~ " :J ~
'~~~J~
1 .. .~ '- 0
~ lu." .( .~
d .<1 ,2 ~l .~
, ~ ~
... 0- \J\ -.
" C'Q