03-07-06 Special Meeting
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SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
.. . Richard Solbri~, Gene.ral M~~~~::... ....
Eric W. Schafer, President BOARD MEMBERS
Pa~1 Sciuto, Assistant Man~ger
Duane Wallace, Vice President
James R. Jones, Director Mary Lou Mosbacher, Director
Tom Cornte, Director
SPECIAL MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
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MARCH 7, 2006
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a special session,
March 7, 2006, 10:00 a.m., District Office, 1275 Meadow Crest Drive, South Lake Tahoe,
California.
BOARD OF DIRECTORS:
President Schafer (via teleconference), Directors Jones,
Wallace, Comte, Mosbacher
ROLL CALL
STAFF:
Solbrig, Sciuto, Sharp, Hoggatt, McFarlane, Rieger, Cocking,
Curtis, Attorney Kvistad (via teleconference)
GUESTS:
Dale Smith/Smith Design Group, Bryan Todd/Roebbelen
Construction, Sean Honegger/Roebbelen Construction,
David Champion/Roebbelen Construction,
Jonathan Engquist/ARC Inc., Therese Engquist/ARC Inc.,
Ramon Castaneda/ ARC Inc., Jesus Garcia/ARC Inc.,
Ken Gibson/ARC Inc.
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SPECIAL BOARD MEETING MINUTES - MARCH 7, 2006
PAGE - 2
Jim Hoggatt reported Roebbelen Construction, Inc., the
general contractor for the new building, has requested
District approval to substitute a new subcontractor to
furnish and install the roofing for the project (pursuant
to Public Contracts Code Section 4107).
PUBLIC HEARING: CUSTOMER
SERVICE, OPERATIONS AND
LABORATORY FACILITY -
REQUEST FOR SUBSTITUTION
OF ROOFING SUBCONTRACTOR
According to Roebbelen Construction, they entered into
a contract with Andy's Roofing (ARC) and listed them as a
subcontractor on the project, and are now seeking to
replace ARC.
The Board heard and considered all evidence presented
by Roebebblen and ARC, including reasons why Robbelen
desired to replace ARC, and objections from ARC
representatives.
The following complaints against ARC were discussed:
· Significant project delays caused by resubmittals
-.., · ~~c~~t;~~~~~ance
· Lack of project/crew supervision
· Lack of manpower
· Below standard quality workmanship
· Safety concerns
· Lack of experience and knowledge of products for
working in cold climates
· Lack of cleanup at the site
· Project delays
· Late RFI submittals
· Inability to communicate in English with the
project foreman
The following findings were made:
1) Significant project delays were caused by ARC not
providing adequate manpower. The roofing crew was
consistently understaffed even though Roebbelen
requested larger crews. ARC's employee's attendance
at the job site was unreliable which significantly slowed
progress.
\., 2) ARC did not provide the required foreman/supervisor
on the job site per the contract, which delayed coordination
of their work on the job with other trades.
SPECIAL BOARD MEETING MINUTES - MARCH 7, 2006
PAGE - 3
3) ARC was not knowledgeable on working in cold
\r weather climates, like the Tahoe area. Their lack of
knowledge resulted in submitting materials for approval,
which included a roofing adhesive material for the flat
roof section that could not be applied per product
specifications and manufacturers requirements
without the addition of temporary heating and
protection from the elements. ARC failed to provide
the requisite heating to keep the work progressing.
4) ARC did not timely resubmit the flat roof section roofing
resubmittal and when they did resubmit an alternative, it
was not an equivalent, causing it to be rejected. As a result,
progress on the job was delayed and is still being delayed.
Roebbelen has not received an approved resubmittal for
substituting an altemative for substituting the adhesive
material and ARC is unwilling to heat the flat roof area to
allow the approved adhesive so it can be applied. The
job is continuing to be delayed as a result of these
problems.
5) ARC's installation of the roofing on the sloped roof
areas was below standard quality which included wrinkles
\., in the roofing, holes in the roofing and unfinishedltrimmed
edges, all of which delays their own work by having to make
corrections and work by other trades.
Moved Wallace I Second Comte I Mosbacher Voted No I
Passed to authorize the substitution of a new roofing
subcontractor as requested by Roebbelen Construction,
Inc., in accordance with Public Contract Code 4107, as
described in the findings above.
(Director Mosbacher voted no because she hoped these
problems could be resolved so the project could move
forward.)
12:40 P.M.
PUBLIC HEARING: CUSTOMER
SERVICE, OPERATIONS AND
LABORATORY FACILlTY-
REQUEST FOR SUBSTITUTION
OF ROOFING SUBCONTRACTOR
(continued)
ADJOURNMENT
Eric W. Schafe ,Boa President
South Tahoe Public Utility District
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ATTEST:C~/o;~ -sJv --"t,
Kathy Sharp, rk of the Bard
South Tahoe Public Utility District
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