05-04-06
SOUTH TAHOE PUBLIC UTILITY DISTRICT
"Basic Services for a Complex World"
Richard Sol brig, General Manager
Eric W. Schafer, President
BOARD MEMBERS
Paul Sciuto, Assistant Manager
Duane Wallace, Vice President
James R. Jones, Director
Mary Lou Mosbacher, Director
Tom Comte, Director
REGULAR MEETING OF THE BOARD OF DIRECTORS
SOUTH TAHOE PUBLIC UTILITY DISTRICT
MAY 4, 2006
MINUTES
The Board of Directors of the South Tahoe Public Utility District met in a regular session,
May 4,2006,2:00 P.M., District Office, 1275 Meadow Crest Drive, South Lake Tahoe, CA
BOARD OF DIRECTORS:
President Schafer, Directors Jones, Wallace, Comte,
Mosbacher.
ROLL CALL
STAFF:
Solbrig, Sciuto, Sharp, McFarlane, Cocking, Brown, Bird,
Curtis, Adams, Attorney Kvistad
GUESTS:
Tom Rusinko, Rusinko Construction; Ed James, Carson
Water Subconservancy District; Lynn Orphan, Kennedy/
Jenks Consultants
Tom Rusinko reported to the Board that he paid for water COMMENTS FROM THE AUDIENCE
and sewer connections prior to his construction on
Clement Street. After breaking ground on May 1, he dis-
covered there was no sewer main to hookup to. He felt
this should have been disclosed when he paid his fees,
and the District should be responsible for extending the
sewer main to reach his lot.
REGULAR BOARD MEETING MINUTES - MAY 4,2006
PAGE. 2
The Board asked Mr. Rusinko to submit a written request
to staff, and staff will bring it to the Board at a future
meeting with a recommendation.
No Board action.
Moved Comte / Second Jones / Passed Unanimously
to approve the Consent Calendar as submitted:
a. Office Furniture - Authorized purchase of Hon office
furniture and services from Kahl Commercial Interiors,
Inc., from the State of Nevada's competitively nego-
tiated contract, in the estimated amount of $40,000;
b. Bayview Waterline - Approved Task Order No.3 to
Auerbach Engineering, in an amount not to exceed
$20,000;
c. Collection System Master Plan - Authorized staff to
request proposals from consulting engineering firms
to conduct a Collection System Master Plan;
d. Urban Water Management Plan - Approved proposal
from Kennedy/Jenks Consultants to prepare the
District's 2005 Urban Water Management Plan,
in an amount not to exceed $27,000.
COMMENTS FROM THE AUDIENCE
(continued)
CONSENT CALENDAR
ITEMS FOR BOARD ACTION
The District is a partner in the Proposition 50 Integrated
Regional Water Management Plan (IRWMP) grant with
three pending projects: (1) waterline replacement,
(2) water conservation program, and (3) Indian Creek
Reservoir TMDL. A requirement of the grant is that an
economic analysis of these projects, along with the nine
other projects that comprise the grant, be compl~ted.
Thirteen partners within the grant will be sharing costs of
the analysis. In the interest of completing the work in
a timely manner and ensuring the analysis is performed
competitively, staff requested the District act as the lead
in contracting for these services.
Proposals were requested from two consulting firms. One
declined due to the tight timeframe. Due to the grant dead-
line, staff recommended acceptance of the proposal
received from Kennedy/Jenks Consultants.
ECONOMIC ANALYSIS,
PROPOSITION 50 INTEGRATED
REGIONAL WATER MANAGEMENT
PLAN GRANT
REGULAR BOARD MEETING MINUTES - MAY 4,2006
PAGE. 3
Moved Comte / Second Mosbacher / Passed Unanimously
to approve proposal from Kennedy/Jenks Consultants
to prepare the District's economic analysis that is required
for the Proposition 50 Integrated Regional Water Manage-
ment Plan grant, in the amount of $30,000.
Randy Curtis reported one bid was received at the May 2
bid opening. He recommended the bid be rejected since
the per patch charge was five to ten times higher than
average, plus staff's estimate was $130,000 and the bid
came in at over $1 M.
Moved Mosbacher / Second Comte / Passed Unanimously
to reject the bid received from California Pavement Main-
tenance Company, Inc., and authorized staff to re-advertise
for bids.
Ed James, Carson Water Subconservancy District, request-
ed the Board to authorize staff to divert and monitor flows
out of the West Fork of the Carson River into Indian Creek
Reservoir, using Snowshoe Thompson ditch. He explained
there was a significant amount of runoff this year that could
be put to beneficial use rather than losing it.
The Board discussed their concerns including regulatory
approvals, the impact on TMDLs, seepage, costs to the
District, etc. It was the consensus of the Board to allow
Ed James to address these issues, gather approvals, and
bring back to staff to review and determine the feasibility
of this request.
No Board action.
Moved Jones / Second Wallace / Passed Unanimously
to approve payment in the amount of $1,157,900.32.
Water and Wastewater Operations Cc., nmittee: The
committee met May 1. Minutes of the meeting are avail-
able upon request.
Lukins Water Company Ad Hoc Committee: The City
Manager was heard on the radio talking about the fire
improvements that need to be made in Lukins' service
area.
Buildinq Ad Hoc Committee: The committee met with
staff to discuss recovery of project delays that
ECONOMIC ANALYSIS,
PROPOSITION 50 INTEGRATED
REGIONAL WATER MANAGEMENT
PLAN GRANT
( continued)
2006 ASPHALT PATCHING
SERVICES
REQUEST TO APPEAR BEFORE
THE BOARD FROM ED JAMES,
CARSON WATER SUBCONSER-
VANCY, RE: INCREASED WATER
STORAGE AT INDIAN CREEK
RESERVOIR
PAYMENT OF CLAIMS
BOARD MEMBER STANDING
COMMITTEE REPORTS
BOARD MEMBER AD HOC
COMMITTEE REPORTS
REGULAR BOARD MEETING MINUTES - MAY 4,2006
PAGE. 4
occurred in the early stages of the project. A meeting
with the contractor is scheduled for June 12 to determine
the actual costs resulting from the delays.
BOARD MEMBER AD HOC
COMMITTEE REPORTS
( continued)
July 28 is the anticipated move-in date for the customer
service portion of the new building. The operations center
and laboratory will be moved August 13.
Indian Creek Reservoir Water Storaae Ad Hoc Committee:
The committee met May 3 to discuss the request to increase
the water stored in the reservoir that was received from Ed
James, Carson Water Subconservancy District.
Director Comte reported he attended the Employee
Communications Committee meeting and spoke about
the importance of ethics, which spurred an employee
to write a newsletter article about ethics in the workplace.
BOARD MEMBER REPORTS
Director Jones reported he, along with Dennis Cocking,
will attend the ACWA Conference the week of May 8.
General Manaaer: Richard Solbrig reported on two items: GENERAL MANAGER REPORTS
1) Staff met with the City and County fire department
representatives to discuss the new residential fire protection
requirements. Requirements from each entity differed, and
the goal was to make implementation of the new require-
ments as "customer service friendly" as possible. Their
original intention was to trigger these requirements when
homeowners performed any type of remodeling. It now
appears that this will be changed so that any significant
remodeling must comply with the new requirements.
2) The permits for the Highway 50 waterline project will
be received May 5. Staff met with TRPA to address their
concerns that replacing the waterline is not growth inducing,
thereby alleviating the need to come before a hearing
officer.
Assistant General Manaaer/Enaineer: Paul Sciuto reported STAFF REPORTS
on his attendance at the recent CASA conference. Topics
of interest included: unfunded retirement benefits, legislative
issues, new NPDES permits and wastewater discharge
requirements, diminishing workforces, and design build
regulations.
Chief Financial Officer: Rhonda McFarlane reported the
Alpine County Board of Supervisors approved the two year
renewal of the agreement for the intergovernmental grants
coordinator position.
REGULAR BOARD MEETING MINUTES - MAY 4,2006
PAGE. 5
General Counsel: Gary Kvistad reported there will be
changes to the code regarding affordable housing projects
by July 1 of this year.
District Information Officer: Dennis Cocking reported efforts
are underway to obtain federal funding to increase water-
line sizes for fire protection. This will be heard by the House
Appropriations Committee soon.
3:40 - 3:50 P.M.
5:30 P.M.
STAFF REPORTS
(continued)
MEETING BREAK AND ADJOURN-
MENT TO CLOSED SESSION
RECONVENED TO REGULAR
SESSION
ACTION I REPORT ON ITEMS DISCUSSED DURING CLOSED SESSION
No reportable Board action.
No reportable Board action.
Pursuant to Government Code
Section 54956.8/Real Estate
Negotiations:
Negotiating Parties: Board Ad Hoc
Committee, General Manager,
Assistant General Manager/Engineer,
Chief Financial Officer
Under Negotiations: Price and Terms
Property Identification: Lukins Water
Company, 2031 West Way, South
Lake Tahoe. CA
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation re:
Beth Jett, Kendall Pearce, and
Pearce Family Trust Dated 1-20-88
vs. STPUD, Cox & Cox Construction,
Inc., a California Corporation, Nimbus
Engineers, a Nevada Corporation and
Does 1-100, Inclusive, Civil Action
No. PC 20050567, Superior Court,
County of EI Dorado. State of Ca.
REGULAR BOARD MEETING MINUTES - MAY 4,2006
PAGE. 6
No reportable Board action.
No reportable Board action.
No reportable Board action.
5:30 P.M.
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation:
STPUD vs. 1442.92 Acres of Land
in Alpine County, Ca.; et aI., United
States District Court for the Eastern
District of Ca., Sacramento Division,
Case No. CIV S-02-0238 MCE JFM
Pursuant to Government Code
Section 54956.9(a)/Conference with
Legal Counsel - Existing Litigation re:
Meyers Landfill Site: United States of
America vs. EI Dorado County and
City of South Lake Tahoe and Third
Party Defendants, Civil Action No.
S-01-1520 LKK GGH, U.S. District
Court for the Eastern District of CA
Pursuant to Government Code
Section 54956.9(b)/Conference with
Legal Counsel - Anticipated Litigation
(Two Cases)
ADJOURNMENT